HAWAI ʻIAN EMAC
How do you implement recovery when response has no end in sight?
Welcome and Introductions
Amanda Reidelbach Recovery Section Chief, VDEM EMAC as Voluntary Agency Liaison
Leanne VanDerveer Acting Infrastructure Branch Director, VDEM JFO 4401/4411 EMAC as Public Assistance Specialist
1 Overview
▣ Complexities of integrating into another state’s emergency management system ▣ Delivery of Stafford Act programs during county and state response operations ▣ State had multiple disaster declarations on multiple islands ▣ Sheltering, transitional sheltering, housing challenges ▣ Infrastructure challenges
Understanding Hawai ʻi
▣ Statehood on August 21, 1959
▣ The only U.S. state located in Oceania
▣ The only U.S. state located outside North America
▣ The only U.S. state composed entirely of islands
2 Hawai ʻi’s Nearest Neighbor
Understanding Hawai ʻi
▣ Eight main islands, seven of which are permanently inhabited
▣ Hawaii comprises five counties: ◼ City and County of Honolulu (Island of O ʻahu) ◼ Hawai’i County (Island of Hawai ʻi- “Big Island”) ◼ Maui County (Island of Maui) ◼ Kauai County (Islands of Kaua ʻi, Ni ʻihau, Lāna ʻi and Ka ʻula) ◼ Kalawao County (Island of Moloka ʻi)
3 Hawai ʻi Emergency Management Agency (HI-EMA)
▣ Office under the Department of Defense
▣ HI-EMA has five branches: Preparedness, Operations, Telecommunications, Logistics, and Finance/Administration.
▣ HI-EMA has no steady-state personnel is each county. All staff based in Honolulu
4 Challenges Integrating
▣ PA staff under the XXX Branch ▣ No IA staff/positions. These functions fell to the Preparedness Branch Director. ▣ Mitigation staff under the Preparedness Branch Director ▣ Voluntary and Private Sector Liaison under the Preparedness Branch Director ◼ This employee supporting Honolulu and Kauai following mudslides/flooding ▣ HI-EMA heavily utilized EMAC ◼ Brought in additional PA specialists to augment state staff ◼ Brought in the IA Branch from other states ▣ HI-EMA personnel worked in the EOC. FEMA personnel worked in the JFO. ▣ State employees members of a union ▣ Plans ◼ No ESF6 Annex ◼ No Mass Care Plan ◼ No Recovery Plan
Concurrent Disasters
▣ Hawaii Severe Storms, ▣ Hawaii Kilauea Volcanic Flooding, Landslides, And Eruption And Earthquakes (DR- Mudslides (DR-4365) 4366) ◼ Incident Period: April 13, 2018 ◼ Incident Period: May 03, 2018 - April 16, 2018 - August 17, 2018 ◼ Declared on May 08, 2018 for ◼ Declared on May 11, 2018 for IA and PA PA ◼ Designated Area: Honolulu ◼ Declared on June 14, 2018 for and Kauai IA ◼ Individual Assistance ◼ Designated Area: Hawaii Applications Approved: 251 ◼ Individual Assistance ◼ Total Individual & Households Applications Approved: 1,000 Program Dollars Approved: ◼ Total Individual & Households $1,565,380.94 Program Dollars Approved: ◼ Total Public Assistance Grants $10,388,044.53 Dollars Obligated: ◼ Total Public Assistance Grants $4,661,235.34 Dollars Obligated: $5,091,666.31
5 Concurrent Disasters
DR-4365 DR-4366
Kilauea Eruption National Park Service Overview
▣ https://www.nps.gov/havo/planyourvisit/ lava2.htm
▣ (length 6:54)
6 Kilauea/Fissure 8 Overview
Kilauea/Fissure 8
7 Kilauea/Fissure 8
2018 Statistics (USGS)
▣ 13.7 square miles of land inundated by lava (lava thickness varies across area, up to 30-80 feet in places) ▣ 875 acres of new land created by ocean entries ▣ 716 dwellings destroyed by lava (per Hawai ʻi County) ▣ 30 miles of roads covered by lava ▣ 1 billion cubic yards of lava erupted (enough to fill at least 320,000 Olympic-size swimming pools) ▣ 60,000 earthquakes occurred between April 30– August 4, 2018 (4,400 were magnitude 3 or higher; largest: M 6.9 on May 4)
8 HI-EMA State Public Assistance
▣ State Lead – Located in Honolulu JFO ▣ AFO – DR4366 ◼ Located in Hilo, Hawai’I on Big Island ▣ PA Staff – used EMAC ◼ Utilized long-term (30-60 day) staffing for new PA Delivery Model ◼ Maintain continuity among applicants ◼ One PDMG ◼ One County ◼ Multiple Applicants
Hawai’i County Civil Defense Agency
▣ Structure ◼ Leadership ◼ Staffing ◼ CERT utilized (100+ active members) ▣ Plans ◼ Utilized NC and WA IMAT for long-term Ops Section coverage at AFO and EOC ▣ EOC Operations ◼ Participating Organizations ◼ Response and Recovery
9 Hawai’i County as an Applicant for Public Assistance DR-4366
• Response: Ongoing/ planning � Resources being stretched • Recovery: applying for PA � Short-term � Long-term • Reviewing project decisions, what was covered under PA and anticipating future decisions � Cat B: Emergency Protective Measures ongoing for months � Determining lava flow � Need for more paving/evacuation routes
Hawai’i County Public Assistance
• Response: Ongoing/ planning • Recovery: Applying for PA concurrently • Reviewing project decisions, what was covered under PA and anticipating future decisions � Cat B: Emergency Protective Measures ongoing for months � Determining lava flow � Need for more paving/evacuation routes • Hurricane season approaching � Need for structures versus tents for Ops Staff at Forward Operating Base � Need for structures versus tents for Ops Staff at Forward Operating Base � Shelters
10 State-led Public Assistance Programs
▣ FEMA’s new State-led Public Assistance Guide (Guide) was released on February 6, 2019. ▣ Only 6 states have opted to lead PA ops since 2001 ▣ Increasing state-led PA increases resiliency by building up state capacity and capability. ▣ Preserves federal resources for catastrophic disasters
State-led Public Assistance Programs
▣ Provides options for VDEM to explore, take on more responsibility with specific position supplementation ▣ VDEM Florence DR 4401/ Michael DR 4411 JFO JFO partnership with VDEM Regional offices throughout the state to administer the PA program ▣ Regionally applied PA Delivery methods ▣ Relationship continuity/familiarity ▣ Information sharing and documentation focus
11 Lessons Learned From Hawai’i Applied in Virginia
Lessons Learned from Hawai’i Applied in Virginia
Public Assistance Process in Concurrent Disasters
▣ Virginia Hurricane Florence ▣ Virginia Tropical Storm Michael (DR-4401) (DR-4411) ◼ Incident Period: September ◼ Incident Period: October 09, 2018 - October 16, 2018 08, 2018 - September 21, ◼ Declared on December 18, 2018 2018 ◼ Declared on October 15, ◼ 68 Applicants 2018 for PA ◼ Projected PA Grant Dollars: ◼ 40 Applicants $26.5M ◼ Projected PA Grant Dollars: ◼ VDEM as an applicant $51.6M ◼ JFO/Regions ◼ VDEM as an applicant ◼ Lessons learned from 4401 ◼ Procurement Disaster ◼ JFO/Regions Assistance Training (PDAT) ◼ State-specific PA training 4/8-4/12 6 locations
12 Individual Assistance
▣ FEMA/State Disaster Recovery Center (DRC)
▣ Mass Care
▣ Traditional Individual Assistance Programs
▣ Voluntary Assistance
Individual Assistance
▣ HI-EMA EMAC the IA Branch from other states �IA Branch Director – Arizona �Deputy IA Branch Director – Arizona �Voluntary Agency Liaison – Virginia �IA/Mass Care Specialist – Alaska ▣ IA Branch Director reported to Deputy State Coordinating Officer (Preparedness Branch Director) in Honolulu at the JFO
▣ Area Field Office located in Hilo, Hawai’i
13 Disaster Recovery Center
Disaster Recovery Center
▣ Local/State/FEMA/NGO Partnership
14 Mass Care
▣ Congregate Sheltering
▣ Non-congregate sheltering
▣ Transitional sheltering
▣ Temporary housing
Mass Care: Congregate Sheltering
15 Mass Care: Congregate Sheltering
Mass Care: Congregate Sheltering
16 Mass Care: Non-Congregate Sheltering
▣ Location where each individual or household has living space that offers some level of privacy
Sacred Heart Shelter
▣ https://www.facebook.com/HOPEService sHawaii/videos/1872180422846596/
▣ (1:02 length)
17 Connect Point Church
▣ https://www.facebook.com/7884881812 69228/videos/1083204375179293/
▣ (start at 1:01, 1:02 length)
Mass Care: Transitional Sheltering Assistance
▣ Transitional Sheltering Assistance (TSA), pays for hotel or motel rooms as short- term, emergency sheltering for eligible survivors
▣ PA funded (CAT B)
▣ Was not able to implement
18 Mass Care: Temporary Housing
▣ Direct Housing not requested
▣ Requested increase in the Rental Assistance rate to 125% of the HUD FMR
Traditional IA Programs
▣ Disaster Case Management ▣ Challenges ◼ How to assist households disconnected from home? ◼ How to assist households impacted by ash, gas and VOG?
19 Voluntary Assistance
▣ Pre-disaster organizations: ◼ East Hawai`i VOAD ◼ Faith Hui: local churches and faith-based organizations working to support community needs ◼ Interfaith Communities in Action: interfaith networking, education, fundraising, community change, and service opportunities for faith organizations ◼ Community Alliance Partners (CAP): advocates for affordable housing, chapter of Bridging the Gap, a coordinating body that develops recommendations for programs and services to address housing gaps and provides direction to the state for competition of HUD homeless assistance funds. ▣ Inter-Agency Disaster Assistance and Recovery Team: Did not exist prior to the eruption. Focus on the needs of evacuees and survivors.
Hawai’i Island Disaster Assistance Response and Recovery Team
20 HI-DART Unmet Needs
Peak Need (7/17/18 Current (2/21/19) Houising Assistance 626 19 Airfare 155 1 Medical 37 0 Counseling 77 0 Financial Assistance, Clothing 329 6 Legal Counseling n/a 14 Building/Home Repair n/a 23 Outstanding Unmet Needs n/a 16 Total duplicated Unmet Needs 1224 79 Total unduplicated Households n/a 68
Questions
21 Lessons Learned in Virginia
Concurrent disasters
▣ Virginia Tropical Storm Michael Virginia Hurricane (DR-4411) Florence (DR-4401) ◼ Incident Period: October 09, 2018 - October 16, 2018 Incident ◼ Declared on December 18, 2018 Period: September ◼ Projected PA Grant Dollars: 08, 2018 - $26.5M September 21, 2018 ® Total PA Grants Dollars Declared on October Obligated: $1.1M 15, 2018 for PA ▣ SBA Disaster Declaration (VA- 00077) Projected PA Grant ◼ Designated Areas: Danville City, Dollars: $51.6M Salem ® Total PA Grants ◼ Contiguous Areas: Pittsylvania, Dollars Obligated: Roanoke, Roanoke City $4M ◼ Loans awarded: $3.5M
Initial Damage Assessment (IDA)
▣ Field damage assessments conducted by local governments, state agencies, IHEs, and PNPs
▣ Focused on capturing damage information according to FEMA eligibility criteria
▣ Completed assessments provided to the State for analysis
▣ Information aggregated to determine potential pursuit of a Presidential Disaster Declaration
22 Joint Preliminary Damage Assessment
▣ If severity and magnitude and/or per capita documented in IDA, a Joint PDA is requested ▣ Request includes any jurisdiction to be assessed
Per Capita
▣ The declaration designates which areas (e.g., county, parish, city, or Indian Tribal Government) are eligible to receive PA based on:
▣ County or city meets per capita of $3.78
▣ State meets per capita of $1.50
23 Henry County Example
Henry County Per Capita Per Capita State Threshold Population Indicator Threshold of $12M met? (2010 Census) 54,151 $3.78 204,690.78 Yes
Henry Co. Gov’t Costs All Other Costs EOC Staffing $5,000 VDOT $150,000
Sheltering $2,000 Patrick Henry Community College $20,000 Rented $1,500 Virginia State Police $20,000 equipment EOC Meals $1,500 Henry Volunteer Fire Department $5,000 Total $10,000 Henry Co. Industrial Development $10,000 Authority Total $205,000
Public Assistance (PA) Program
▣ Purpose: To help Local, State, and Tribal governments and certain private nonprofit organizations recover from a declared disaster
Includes assistance for: ◼ Debris removal ◼ Permanent restoration of infrastructure ◼ Certain emergency protective measures
24 General Program Eligibility
▣ Applicant ▣ Facility
▣Work ▣Cost
Applicants ▣ State and Local government agencies
▣ Tribal organizations
▣ Private Non-Profits
▣ Others
25 Applicants
▣ State Government Agencies ◼ FEMA Definition: State and Territorial governments, including the District of Columbia, American Samoa, the Commonwealth of the Northern Mariana Islands, Guam, Puerto Rico, and the U.S. Virgin Islands, are eligible Applicants
Applicants
▣ Examples of State Agencies ◼ Virginia Department of Emergency Management ◼ Virginia Department of Transportation ◼ Virginia Department of Behavioral Health and Developmental Services ◼ Virginia Department of Health ◼ Virginia Department of Environmental Quality ◼ Virginia National Guard ◼ Virginia Alcohol Beverage Control Board Authority ◼ Virginia Port Authority ◼ College of William and Mary ◼ Virginia Commonwealth University ◼ Piedmont Virginia Community College
26 Applicants
▣ Local Examples ◼ Counties ◼ Cities ◼ Towns ◼ Local public authorities ◼ School districts ◼ Councils of governments ◼ Regional and interstate government entities, ◼ Agencies or instrumentalities of local government ◼ State-recognized Tribes ◼ Special districts established under State law
Applicants
▣ Local Examples ◼ Louisa County ◼ Town of Mineral ◼ Town of Louisa ◼ Louisa County Water Authority ◼ Louisa County Industrial Development Authority ◼ James River Water Authority
27 Applicants
▣ Private Non-profits ◼ Only certain PNPs are eligible Applicants. To be an eligible PNP Applicant, the PNP must show that it has: ◼ 501(c), (d), or (e) or documentation from the State substantiating it is a non-revenue producing, nonprofit entity organized or doing business under State law. ◼ By-laws/charter ◼ Examples: Volunteer Fire Departments, Private Schools, Electric Co-ops, VOADs
Applicants
▪ Private Nonprofits
28 Applicants
Applicants
29 Applicants ▣ Examples of PNPs ◼ Louisa Volunteer Fire ◼ Louisa County Rescue Squad ◼ Mineral Volunteer Fire Department ◼ Bumpass Volunteer Fire ◼ Lake Anna Rescue ◼ Holly Grove Volunteer Fire ◼ Holly Grove Volunteer Rescue ◼ Locust Creek Volunteer Fire ◼ Trevilians Volunteer Fire ◼ Zion Crossroads Volunteer Fire ◼ Bethany Christian Church ◼ Jefferson Area Board on Aging ◼ Louisa County Resource Center ◼ Jefferson Madison Regional Library ◼ Mineral Baptist Church ◼ Zion Crossroads United Methodist Church ◼ Fluvanna/Louisa Housing Foundation ◼ Piedmont Housing Alliance ◼ Louisa County Historical Society ◼ Brackett’s Farm
Questions
30