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Agenda of Franklin Local Board

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Agenda of Franklin Local Board I hereby give notice that an ordinary meeting of the Franklin Local Board will be held on: Date: Tuesday, 23 July 2019 Time: 9.30am Meeting Room: Local Board Chambers Venue: Pukekohe Service Centre 82 Manukau Road Pukekohe Franklin Local Board OPEN AGENDA MEMBERSHIP Chairperson Angela Fulljames Deputy Chairperson Andrew Baker Members Malcolm Bell Alan Cole Sharlene Druyven Amanda Hopkins Murray Kay Niko Kloeten (Quorum 5 members) Denise Gunn Democracy Advisor - Franklin 17 July 2019 Contact Telephone: (09) 237 1310 Email: [email protected] Website: www.aucklandcouncil.govt.nz Note: The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted. Should Members require further information relating to any reports, please contact the relevant manager, Chairperson or Deputy Chairperson. Franklin Local Board 23 July 2019 ITEM TABLE OF CONTENTS PAGE 1 Welcome 5 2 Apologies 5 3 Declaration of Interest 5 4 Confirmation of Minutes 5 5 Leave of Absence 5 6 Acknowledgements 5 7 Petitions 5 8 Deputations 5 8.1 Deputation - Clevedon A&P Association 5 8.2 Deputation - Franklin A&P Society 6 8.3 Deputation - Life Education Trust Counties Manukau 6 9 Public Forum 7 10 Extraordinary Business 7 11 Allocation of the Franklin Local Board's Transport Community Safety Fund 9 12 Auckland Transport monthly update to the Franklin Local Board - July 2019 19 13 Regional Facilities Auckland Quarter 3 performance report 27 14 Pathways to Preparedness: A Planning Framework for Recovery 35 15 New road names in the subdivision at 425 Clarks Beach Road, Waiau Pa by Orepunga Farm Limited 59 16 Franklin Local Board Governance Forward Work Calendar 67 17 Franklin Local Board workshop records 71 18 Consideration of Extraordinary Items Page 3 Franklin Local Board 23 July 2019 1 Welcome The Chair will open the meeting and welcome everyone present. 2 Apologies At the close of the agenda no apologies had been received. 3 Declaration of Interest Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have. 4 Confirmation of Minutes That the Franklin Local Board: a) confirm the ordinary minutes of its meeting, held on Tuesday, 25 June 2019, including the confidential section, as a true and correct record. 5 Leave of Absence At the close of the agenda no requests for leave of absence had been received. 6 Acknowledgements At the close of the agenda no requests for acknowledgements had been received. 7 Petitions At the close of the agenda no requests to present petitions had been received. 8 Deputations Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Franklin Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting. 8.1 Deputation - Clevedon A&P Association Te take mō te pūrongo Purpose of the report 1. Danielle Wright, Show Manager for the Clevedon A&P Association, will be in attendance to address the board on recent activities. Whakarāpopototanga matua Executive summary 2. The Clevedon A&P Association wish to address the board on their recent activities and forward plans. 3. Danielle Wright, Show Manager for the association, will be in attendance to address the board. Page 5 Franklin Local Board 23 July 2019 Ngā tūtohunga Recommendation/s That the Franklin Local Board: a) receive the deputation from Danielle Wright, Show Manager for the Clevedon A&P Association, and thank her for her attendance. 8.2 Deputation - Franklin A&P Society Te take mō te pūrongo Purpose of the report 1. Richard Holst, president of the Franklin Agricultural and Pastoral Society, and Craig Follett, past president of the society, will be in attendance to present to the board. Whakarāpopototanga matua Executive summary 2. The president of the Franklin Agricultural and Pastoral Society will provide an update to the board on the society’s past activities and future plans. 3. Craig Follett, past president of the society, will also be in attendance. Ngā tūtohunga Recommendation/s That the Franklin Local Board: a) thank Richard Holst, president of the Franklin Agricultural and Pastoral Society, and Craig Follett, past president, for their presentation and attendance. 8.3 Deputation - Life Education Trust Counties Manukau Te take mō te pūrongo Purpose of the report 1. Lincoln Jefferson will be in attendance to address the board on Life Education Trust Counties Manukau. Whakarāpopototanga matua Executive summary 2. Lincoln Jefferson from Life Education Trust Counties Manukau will be in attendance to present on the trust’s activities over the past year. Ngā tūtohunga Recommendation/s That the Franklin Local Board: a) receive the presentation from Lincoln Jefferson from Life Education Trust Counties Manukau and thank him for his attendance. Page 6 Franklin Local Board 23 July 2019 9 Public Forum A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members. At the close of the agenda no requests for public forum had been received. 10 Extraordinary Business Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states: “An item that is not on the agenda for a meeting may be dealt with at that meeting if- (a) The local authority by resolution so decides; and (b) The presiding member explains at the meeting, at a time when it is open to the public,- (i) The reason why the item is not on the agenda; and (ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.” Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states: “Where an item is not on the agenda for a meeting,- (a) That item may be discussed at that meeting if- (i) That item is a minor matter relating to the general business of the local authority; and (ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but (b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.” Page 7 Franklin Local Board 23 July 2019 Allocation of the Franklin Local Board's Transport Community Safety Fund File No.: CP2019/13318 Te take mō te pūrongo 11Item Purpose of the report 1. For the Franklin Local Board to allocate its share of the Transport Community Safety Fund to road safety projects in its area. Whakarāpopototanga matua Executive summary 2. The 2018 Regional Land Transport Plan allocated $20 million for Financial Year 2019/2020 and Financial Year 2020/2021 for local initiatives in road safety as a Community Safety Fund. 3. The objective is to accelerate local community-initiated safety projects in the local board which are currently not being delivered by Auckland Transport (AT). 4. The Franklin Local Board has put forward potential projects to be delivered with Community Safety Funding. These projects have been assessed, scoped and an estimated cost developed, which is attached to this report as Attachment A. 5. The scoped and costed list of projects was discussed in a workshop with the local board on 16 July 2019 and a prioritised list developed. 6. This report is intended to formalize the local board’s direction on projects to be funded from the local board funding allocation. 7. Should there be a shortfall in funding for board approved projects, AT will return to the board to seek further direction on alternative ‘top up’ funding e.g. from the Local Board Transport Capital Fund or for further prioritisation. Ngā tūtohunga Recommendation/s That the Franklin Local Board: a) approve the delivery of the Priority 1 projects listed in Attachment A, to be funded by the Community Safety Fund. b) maximise the use of the Community Safety Fund by authorising a top-up from the board’s Local Board Transport Capital Fund, if required, to meet any shortfall in funding for the final project to be implemented; and that any top-up will be drawn based on prior discussion and resolution by the Franklin Local Board. Horopaki Context 8. The 2018 Regional Land Transport Plan allocated $20 million for Financial Year 2019/2020 and Financial Year 2020/2021 for local initiatives in road safety ($5 million in Financial Year 2019/2020 and $15 million in Financial Year 2020/2021). To promote safety at the local community level, the fund is apportioned to each local board area based on a formula that focuses on the numbers of Deaths and Serious Injuries (DSI) in that area. Allocation of the Franklin Local Board's Transport Community Safety Fund Page 9 Franklin Local Board 23 July 2019 9. The objective is to accelerate local community-initiated safety projects around identified high-risk locations and local schools. Local boards were invited to submit proposals for projects addressing safety issues their communities have identified. 10. The Franklin Local Board share of the Community Safety Fund is $1,699,483 over the two years. 11. Criteria for the fund includes physical measures raised by the local community to prevent, Item 11Item control or mitigate identified local road and street safety hazards which expose people using any form of road and street transport to demonstratable hazards which may result in death or serious harm.
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