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Agenda of Franklin Local Board

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Agenda of Franklin Local Board I hereby give notice that an ordinary meeting of the Franklin Local Board will be held on: Date: Tuesday, 26 September 2017 Time: 9.30am Meeting Room: Local Board Chambers Venue: Pukekohe Service Centre 82 Manukau Road Pukekohe Franklin Local Board OPEN AGENDA MEMBERSHIP Chairperson Angela Fulljames Deputy Chairperson Andrew Baker Members Malcolm Bell Alan Cole Brendon Crompton Sharlene Druyven Amanda Hopkins Murray Kay Niko Kloeten (Quorum 5 members) Anthea Clarke Democracy Advisor 20 September 2017 Contact Telephone: (09) 237 1310 Email: [email protected] Website: www.aucklandcouncil.govt.nz Note: The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted. Should Members require further information relating to any reports, please contact the relevant manager, Chairperson or Deputy Chairperson. Franklin Local Board 26 September 2017 ITEM TABLE OF CONTENTS PAGE 1 Welcome 5 2 Apologies 5 3 Declaration of Interest 5 4 Confirmation of Minutes 5 5 Leave of Absence 5 6 Acknowledgements 5 6.1 Acknowledgement - Robert (Bob) Knowles 5 7 Petitions 5 8 Deputations 5 8.1 Deputation - Pukekohe Pythons Rugby League Club - Tammy Potini 6 8.2 Deputation - Auckland Transport and the Belmont subdivisions in Pukekohe at Victoria Street West and Jutland Rd - Joanne Rumble 6 9 Public Forum 6 10 Extraordinary Business 6 11 Notices of Motion 7 12 Franklin Local Grants: Round One 2017-18 grant applications 9 13 Franklin Local Board School Swimming Pool Grant Round 2017-18 13 14 Adoption of the Franklin Local Board Plan 2017 15 15 Auckland Transport Update to the Franklin Local Board – September 2017 25 16 Allocation of Franklin Parking Reserve Funds to an upgrade of the Kitchener Road car park in Waiuku 49 17 Waiau Pa Domain Recreation Reserve cricket pavillion 51 18 Deck and storage extension for Clevedon Bowling Club, Clevedon Showgrounds Reserve 55 19 Landowner approval and extension of lease area for Kawakawa Bay Kindergarten for expanded outdoor play 63 20 Licence to occupy and manage the Kawakawa Bay Community Hall 71 21 Revised concept plan for Karaka Sports Park 81 22 Support for Waiuku Information Centre 89 23 Te Puru Community Charitable Trust - Key Performance Indicators and Delivery Requirements for 2017/2018 - 2019/2020 93 24 Public alerting framework for Auckland 103 25 Auckland Plan Refresh - Local Board Engagement 109 26 Approval to interchange the names of two appproved Private Way names. The Private Ways are within the same site, with the main access off 9A-C Bush Road, Runciman 121 27 Approval to name one Road and two Private Ways with the main access off 1356 Great South Road, Ramarama 125 Page 3 Franklin Local Board 26 September 2017 28 Approval to name a Private Way with access off 327 Runciman Road, Runciman 131 29 Road name approval for eleven (11) new roads as part of Stages 1A, 1B, 2A and 2B of the Special Housing Development at Glenbrook Beach, with main access off McLarin Road, Glenbrook 135 30 Appointment of local board member to trust managing Drury South stormwater reserve 141 31 Appointment of Franklin and Papakura Local Board representatives to the Structure Planning Political Reference Group 149 32 Governance Framework Review recommendations: alteration to resolution number FR/2017/128, clause b) 151 33 Franklin Local Board Governance Forward Work Calendar 153 34 Franklin Local Board workshop records 157 35 Consideration of Extraordinary Items Page 4 Franklin Local Board 26 September 2017 1 Welcome The Deputy Chairperson will open the meeting and welcome everyone present. 2 Apologies An apology from Chairperson A Fulljames has been received. 3 Declaration of Interest Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have. 4 Confirmation of Minutes That the Franklin Local Board confirms the ordinary minutes of its meeting, held on Tuesday, 22 August 2017, including the confidential section, as a true and correct record. 5 Leave of Absence At the close of the agenda no requests for leave of absence had been received. 6 Acknowledgements 6.1 Acknowledgement - Robert (Bob) Knowles Purpose 1. To acknowledge the passing of Bob Knowles, a Franklin District Council employee who served the Franklin community through his role as Civil Defence Officer. Recommendation/s That the Franklin Local Board acknowledges the passing of Robert (Bob) Knowles, a Franklin District Council employee who served the Franklin community through his role as Civil Defence Officer. 7 Petitions At the close of the agenda no requests to present petitions had been received. 8 Deputations Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Franklin Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting. Page 5 Franklin Local Board 26 September 2017 8.1 Deputation - Pukekohe Pythons Rugby League Club - Tammy Potini Purpose 1. A deputation from Tammy Potini on behalf of the Pukekohe Pythons Rugby League Club with respect to their activities and plans for the future. Executive summary 2. As per standing orders the Chair has approved the request from Tammy Potini to bring a deputation on behalf of the Pukekohe Pythons Rugby League Club with respect to their activities and plans for the future. Recommendation/s That the Franklin Local Board thanks Tammy Potini for her attendance on behalf of the Pukekohe Pythons Rugby League Club with respect to their activities and plans for the future. 8.2 Deputation - Auckland Transport and the Belmont subdivisions in Pukekohe at Victoria Street West and Jutland Rd - Joanne Rumble Purpose 1. A deputation from Joanne Rumble with respect to Auckland Transport and the Belmont subdivisions in Pukekohe at Victoria Street West and Jutland Roads, Pukekohe. Executive summary 2. As per standing orders the Chair has approved the request from Joanne Rumble to bring a deputation with respect to Auckland Transport and the Belmont subdivisions in Pukekohe at Victoria Street West and Jutland Roads, Pukekohe. Recommendation/s That the Franklin Local Board thanks Joanne Rumble for her attendance with respect to Auckland Transport and the Belmont subdivisions in Pukekohe at Victoria Street West and Jutland Roads. 9 Public Forum A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members. At the close of the agenda no requests for public forum had been received. 10 Extraordinary Business Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states: “An item that is not on the agenda for a meeting may be dealt with at that meeting if- (a) The local authority by resolution so decides; and (b) The presiding member explains at the meeting, at a time when it is open to the Page 6 Franklin Local Board 26 September 2017 public,- (i) The reason why the item is not on the agenda; and (ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.” Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states: “Where an item is not on the agenda for a meeting,- (a) That item may be discussed at that meeting if- (i) That item is a minor matter relating to the general business of the local authority; and (ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but (b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.” 11 Notices of Motion There were no notices of motion. Page 7 Franklin Local Board 26 September 2017 Franklin Local Grants: Round One 2017-18 grant applications File No.: CP2017/17934 Purpose 1. The purpose of this report is to present applications received for Franklin Local Grants Round One 2017/2018. The local board is required to fund, part-fund or decline these 12Item applications. Executive summary 2. The Franklin Local Board adopted the Franklin Local Grants Programme 2017/2018 on 18 April 2017. The document sets application guidelines for community contestable grants. 3. The local board is required to allocate grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of becoming the world’s most liveable city. 4. The Franklin Local Board has set a total community grants budget of $181,000.00 for the 2017/2018 financial year. A total $6,700 was allocated quick response round one 2017/2018 leaving a total of $174,300 to be allocated for 2017/2018. 5. Fourteen applications were received in local grants round one, including four multi-board applications requesting a total of $119,600.00. Recommendation/s That the Franklin Local Board considers the applications listed in Table One and agree to fund, part-fund or decline each application in this round. Table One: Franklin Local Grants: Round One applications Project/ App ID Applicant activity focus Project Requested Eligibility LG1803 Puni Parent Arts and Towards Franklin Multi- $6,500.00 Eligible -123 Teacher culture cultural Festival 2018 for Association stage hire, marquee hire and sound system.
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