I hereby give notice that an ordinary meeting of the Franklin Local Board will be held on:
Date: Tuesday, 26 September 2017 Time: 9.30am Meeting Room: Local Board Chambers Venue: Pukekohe Service Centre 82 Manukau Road Pukekohe
Franklin Local Board
OPEN AGENDA
MEMBERSHIP
Chairperson Angela Fulljames Deputy Chairperson Andrew Baker Members Malcolm Bell Alan Cole Brendon Crompton Sharlene Druyven Amanda Hopkins Murray Kay Niko Kloeten
(Quorum 5 members)
Anthea Clarke Democracy Advisor
20 September 2017
Contact Telephone: (09) 237 1310 Email: [email protected] Website: www.aucklandcouncil.govt.nz
Note: The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted. Should Members require further information relating to any reports, please contact the relevant manager, Chairperson or Deputy Chairperson.
Franklin Local Board 26 September 2017
ITEM TABLE OF CONTENTS PAGE 1 Welcome 5 2 Apologies 5 3 Declaration of Interest 5 4 Confirmation of Minutes 5 5 Leave of Absence 5 6 Acknowledgements 5 6.1 Acknowledgement - Robert (Bob) Knowles 5 7 Petitions 5 8 Deputations 5 8.1 Deputation - Pukekohe Pythons Rugby League Club - Tammy Potini 6 8.2 Deputation - Auckland Transport and the Belmont subdivisions in Pukekohe at Victoria Street West and Jutland Rd - Joanne Rumble 6 9 Public Forum 6 10 Extraordinary Business 6 11 Notices of Motion 7 12 Franklin Local Grants: Round One 2017-18 grant applications 9 13 Franklin Local Board School Swimming Pool Grant Round 2017-18 13 14 Adoption of the Franklin Local Board Plan 2017 15 15 Auckland Transport Update to the Franklin Local Board – September 2017 25 16 Allocation of Franklin Parking Reserve Funds to an upgrade of the Kitchener Road car park in Waiuku 49 17 Waiau Pa Domain Recreation Reserve cricket pavillion 51 18 Deck and storage extension for Clevedon Bowling Club, Clevedon Showgrounds Reserve 55 19 Landowner approval and extension of lease area for Kawakawa Bay Kindergarten for expanded outdoor play 63 20 Licence to occupy and manage the Kawakawa Bay Community Hall 71 21 Revised concept plan for Karaka Sports Park 81 22 Support for Waiuku Information Centre 89 23 Te Puru Community Charitable Trust - Key Performance Indicators and Delivery Requirements for 2017/2018 - 2019/2020 93 24 Public alerting framework for Auckland 103 25 Auckland Plan Refresh - Local Board Engagement 109 26 Approval to interchange the names of two appproved Private Way names. The Private Ways are within the same site, with the main access off 9A-C Bush Road, Runciman 121 27 Approval to name one Road and two Private Ways with the main access off 1356 Great South Road, Ramarama 125
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28 Approval to name a Private Way with access off 327 Runciman Road, Runciman 131 29 Road name approval for eleven (11) new roads as part of Stages 1A, 1B, 2A and 2B of the Special Housing Development at Glenbrook Beach, with main access off McLarin Road, Glenbrook 135 30 Appointment of local board member to trust managing Drury South stormwater reserve 141 31 Appointment of Franklin and Papakura Local Board representatives to the Structure Planning Political Reference Group 149 32 Governance Framework Review recommendations: alteration to resolution number FR/2017/128, clause b) 151 33 Franklin Local Board Governance Forward Work Calendar 153 34 Franklin Local Board workshop records 157 35 Consideration of Extraordinary Items
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1 Welcome
The Deputy Chairperson will open the meeting and welcome everyone present.
2 Apologies
An apology from Chairperson A Fulljames has been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
4 Confirmation of Minutes
That the Franklin Local Board confirms the ordinary minutes of its meeting, held on Tuesday, 22 August 2017, including the confidential section, as a true and correct record.
5 Leave of Absence
At the close of the agenda no requests for leave of absence had been received.
6 Acknowledgements
6.1 Acknowledgement - Robert (Bob) Knowles Purpose 1. To acknowledge the passing of Bob Knowles, a Franklin District Council employee who served the Franklin community through his role as Civil Defence Officer.
Recommendation/s That the Franklin Local Board acknowledges the passing of Robert (Bob) Knowles, a Franklin District Council employee who served the Franklin community through his role as Civil Defence Officer.
7 Petitions
At the close of the agenda no requests to present petitions had been received.
8 Deputations
Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Franklin Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.
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8.1 Deputation - Pukekohe Pythons Rugby League Club - Tammy Potini Purpose 1. A deputation from Tammy Potini on behalf of the Pukekohe Pythons Rugby League Club with respect to their activities and plans for the future.
Executive summary 2. As per standing orders the Chair has approved the request from Tammy Potini to bring a deputation on behalf of the Pukekohe Pythons Rugby League Club with respect to their activities and plans for the future.
Recommendation/s That the Franklin Local Board thanks Tammy Potini for her attendance on behalf of the Pukekohe Pythons Rugby League Club with respect to their activities and plans for the future.
8.2 Deputation - Auckland Transport and the Belmont subdivisions in Pukekohe at Victoria Street West and Jutland Rd - Joanne Rumble Purpose 1. A deputation from Joanne Rumble with respect to Auckland Transport and the Belmont subdivisions in Pukekohe at Victoria Street West and Jutland Roads, Pukekohe.
Executive summary 2. As per standing orders the Chair has approved the request from Joanne Rumble to bring a deputation with respect to Auckland Transport and the Belmont subdivisions in Pukekohe at Victoria Street West and Jutland Roads, Pukekohe.
Recommendation/s That the Franklin Local Board thanks Joanne Rumble for her attendance with respect to Auckland Transport and the Belmont subdivisions in Pukekohe at Victoria Street West and Jutland Roads.
9 Public Forum
A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time when it is open to the
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public,- (i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general business of the local authority; and
(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”
11 Notices of Motion
There were no notices of motion.
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Franklin Local Grants: Round One 2017-18 grant applications
File No.: CP2017/17934
Purpose 1. The purpose of this report is to present applications received for Franklin Local Grants Round One 2017/2018. The local board is required to fund, part-fund or decline these 12 Item applications. Executive summary 2. The Franklin Local Board adopted the Franklin Local Grants Programme 2017/2018 on 18 April 2017. The document sets application guidelines for community contestable grants. 3. The local board is required to allocate grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of becoming the world’s most liveable city. 4. The Franklin Local Board has set a total community grants budget of $181,000.00 for the 2017/2018 financial year. A total $6,700 was allocated quick response round one 2017/2018 leaving a total of $174,300 to be allocated for 2017/2018. 5. Fourteen applications were received in local grants round one, including four multi-board applications requesting a total of $119,600.00.
Recommendation/s That the Franklin Local Board considers the applications listed in Table One and agree to fund, part-fund or decline each application in this round. Table One: Franklin Local Grants: Round One applications Project/ App ID Applicant activity focus Project Requested Eligibility LG1803 Puni Parent Arts and Towards Franklin Multi- $6,500.00 Eligible -123 Teacher culture cultural Festival 2018 for Association stage hire, marquee hire and sound system. LG1803 Carol Tucker Community Towards Clevedon Tai Chi $2,000.00 Ineligible -108 for the cost of equipment Individual including fans, Tai Chi with no uniforms, sound system, formal legal transport for performers status and advertising. applied for over $1000 LG1803 Franklin Family Community Towards Tamariki Junction $6,560.00 Eligible -111 Support for venue hire and Services operational costs for six months. LG1803 The Rising Community Towards the delivery of the $10,431.00 Eligible -118 Foundation school based programme Trust at Pukekohe High School, specifically the wages of the programme coordinator, from November 2017 to January 2018.
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LG1803 Franklin Community Towards signage and $47,155.00 Eligible -126 Neighbourhood installation for advertising,
Support gazebo for attendance at
Incorporated local events and materials for the street coordinator packs. LG1803 New Zealand Community Toward the costs of our $7,000.00 Eligible Item 12 Item -129 Council of volunteer programme in Victim Support Pukekohe. Groups Incorporated LG1803 Counties Environment Towards the George Street $3,154.00 Eligible -117 Manukau Kindergarten for a rain Kindergarten water tank. Association- George Street LG1803 Pohutukawa Events Towards the Lighthouse $5,000.00 Eligible -120 Coast Sea Charity Golf Day 2018 for Rescue Trust the cost of venue hire and catering. LG1803 Bombay-Pokeno Historic Towards the Church of St $6,000.00 Eligible -122 Anglican Parish, Heritage Peter, Bombay-Pokeno Diocese of Anglican Parish for the cost Auckland of the roof replacement and timber remediation work. LG1803 Rotary Club of Sport and Towards Counties Cycle $15,300.00 Eligible -114 Pukekohe recreation Classic event, including the Included cost of the traffic management plan, electronic time recording, publicity, signage, first aid and website. Total: $109,100.00
Table Two: Local Grants: Multi-board applications Project/ App ID Applicant activity focus Project Requested Eligibility LG1811 OneTree House Arts and Towards Multilingual $4,000.00 Eligible -111 Limited culture children's books for the cost of developing translations and the design requirements for print ready artwork. LG1803 OKE Charity Events Towards “2017 OKE $2,500.00 Eligible -106 Head2Head Walk” for the event management costs, including event manager, volunteer uniforms, marketing material. LG1803 Elvis in the Community Towards costs of $2,000.00 Eligible -124 Gardens Event performers fees, advertising, equipment and operational costs for Elvis in the Gardens 2018.
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LG1812 New Zealand Sport and Towards costs for hosting $2,000.00 Ineligible -104 Wheelchair recreation the “IWRF Asia Oceania Event Rugby Zone Championship” event
occurs from August to September before the 2017. grant decision meeting
Total: $10,500.00 12 Item
Comments 6. The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2016/2017, see Attachment A. 7. The local board grants programme sets out: local board priorities lower priorities for funding exclusions grant types, the number of grant rounds and when these will open and close any additional accountability requirements. 8. The new community grant programmes have been extensively advertised through the new council grant webpage, local board webpages, local board e-newsletters and Facebook pages, council publications, radio, local newspapers and community networks. Staff have also conducted a series of public workshops in local board areas. 9. The Franklin Local Board has set a total community grants budget of $181,000.00 for the 2017/2018 financial year. A total $6,700 was allocated quick response round one 2017/2018 leaving a total of $174,300 to be allocated for 2017/2018. 10. Fourteen applications were received in local grants round one requesting a total of $119,600.00.
Consideration Local board views and implications 11. Local boards are responsible for the decision-making and allocation of local board community grants. The Franklin Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme. 12. Section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”
Māori impact statement 13. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, and activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori. Implementation 14. The allocation of grants to community groups is within the adopted Long Term Plan 2015- 2025 and local board agreements. 15. Following the Franklin Local Board allocating funding for quick response grants round one, Commercial and Finance staff will notify the applicants of the local board decision.
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Attachments
No. Title Page Franklin Local Board Grants Programme 2017-18 (Under Separate Cover) A⇨
Franklin Local Grants Round One 2017-18 Grant applications (Under Item 12 Item B⇨ Separate Cover) Local Grants Round One 2017-18 Multi-board Application Information C⇨ (Under Separate Cover)
Signatories Authors Daylyn D'Mello - Environmental and Community Grants Advisor Authorisers Marion Davies - Community Grants Operations Manager Jennifer Rose - Operations Support Manager Nina Siers - Relationship Manager
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Franklin Local Board School Swimming Pool Grant Round 2017-18
File No.: CP2017/16339
Purpose 1. The purpose of this report is to present applications received for Franklin Local Board School Swimming Pool Grant Round 2017/2018. The local board is required to fund, part- 13 Item fund or decline these applications. Executive summary 2. The Franklin Local Board adopted the Franklin Local Grants Programme 2017/2018 on 18 April 2017. The document sets application guidelines for community contestable grants. 3. The Franklin Local Board has set a total school pool community grant budget of $25,000.00 for the 2017/2018 financial year. 4. Seven applications were received in the school pool grant round requesting a total of $17,549.00.
Recommendation/s That the Franklin Local Board considers the applications listed in Table One and agree to fund, part-fund or decline each application in this round. Table One: Franklin School Pool Grant Round Applications App ID Applicant Project Requested Eligibility SP1703 Te Hihi School Towards expenses to maintain the Te $2,000.00 Eligible -101 Board of Trustees Hihi School Pool including testing, repairs and maintenance and chemicals. SP1703 Beachlands School Towards volunteer payments $2,100.00 Eligible -102 Board of Trustees SP1703 Mauku School Towards cost of regular maintenance $1,500.00 Eligible -103 Board of Trustees and heat pump expenses. SP1703 Glenbrook School Towards the cost of pool chemicals. $3,000.00 Eligible -105 Board of Trustees SP1703 Maraetai Beach Towards fencing the new pool and $2,000.00 Eligible -106 School Trustees maintenance costs (including water treatments, pool infrastructure and heating the pool). SP1703 Waiau Pa School Towards the cost of pool chemicals. $1,949.00 Eligible -107 Board of Trustees QR180 Clevedon School Towards operational expenses for $5,000.00 Eligible 3-117 Board of Trustee – school pool Pool Committee Total: $17,549.00
Comments 5. The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2016/2017, see Attachment A. 6. The local board grants programme sets out: local board priorities lower priorities for funding
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exclusions grant types, the number of grant rounds and when these will open and close
any additional accountability requirements. 7. The new community grant programmes have been extensively advertised through the new council grant webpage, local board webpages, local board e-newsletters and Facebook pages, council publications, radio, local newspapers and community networks. Staff have
Item 13 Item also conducted a series of public workshops in local board areas. 8. The Franklin Local Board has set a total school pool community grant budget of $25,000.00 for the 2017/2018 financial year. 9. Seven applications were received in the school pool grant round requesting a total of $17,549.00.
Consideration Local board views and implications 10. Local boards are responsible for the decision-making and allocation of local board community grants. The Franklin Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme. 11. Section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”
Māori impact statement 12. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, and activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.
Implementation 13. The allocation of grants to community groups is within the adopted Long Term Plan 2015- 2025 and local board agreements. 14. Following the Franklin Local Board allocating funding for school swimming pool grant round, Commercial and Finance staff will notify the applicants of the local board decision.
Attachments No. Title Page Franklin Local Board Grants Programme 2017-18 (Under Separate A⇨ Cover) Franklin School Pool Grant Round 2017-18 Application Information (Under B⇨ Separate Cover)
Signatories Authors Daylyn D'Mello - Environmental and Community Grants Advisor Authorisers Fran Hayton - Environmental Funding Advisor Jennifer Rose - Operations Support Manager Nina Siers - Relationship Manager
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Adoption of the Franklin Local Board Plan 2017
File No.: CP2017/19145
Purpose
1. To adopt the final version of the Franklin Local Board Plan 2017. Item 14 Item Executive summary 2. Under the Local Government (Auckland Council) Act 2009 (the Act) each local board is required to adopt a local board plan by 31 October 2017. 3. The Act also requires local board plans to be developed using the special consultative procedure. The consultation period for the 2017 local board plans ran from 22 May to 30 June 2017. 4. The local board has considered submissions received and feedback gathered from the consultation period. As a result of this consideration, the following changes are proposed: Outcome 4 – growth is dealt with effectively i) Insert new text outlining the board’s priority to continue to protect fertile soils by containing growth around local and town centres. ii) Insert a new initiative to read as follows: “plan for growth in the right place, centred around local and town centres, to protect productive soils used for local agriculture and horticulture”. Outcome 5 – communities feel ownership and connection to their area iii) Insert new text on the board’s intention to include local heritage groups in planning to ensure the cultural heritage of the area is carried forward for future generations to appreciate and enjoy. iv) Insert new text at the end of the second initiative, to read as follows: “encourage initiatives that reflect the diversity of our communities and cultural heritage of our area”. Targeted Rates v) No change is required to the local board plan; this process will be progressed in the Long-Term Plan 2018-2028 and subsequent annual plans. Local Projects vi) No change is proposed to the outcome chapters; actions will be addressed through future annual work programmes. 5. Peer review of the draft plan also flagged the following text for clarification: Outcome 2 – a thriving local economy Reword the existing initiative to read as follows: “use council networks to connect local schools with regional career and employment events.” (This wording has been arrived at in consultation with the Franklin Strategic Broker) Outcome 3 - an improved transport system Insert new text describing the ‘self-explaining rural roads’ project, to read as follows: “another initiative in Franklin is the Self-Explaining Rural Roads project in the Wairoa area, which is about making roads safer and more user-friendly for all road users including motorists, pedestrians, cyclists and residents. This is achieved by designing slower speed environments in village streets and through measures such as better signage and road markings on local rural roads”. 6. The Franklin Local Board Plan 2017, which includes the proposed changes, is attached to this report.
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7. Pending adoption of the plan, photos and other design features will be added to prepare it for publication.
Recommendation/s That the Franklin Local Board: a) approves the following changes being made from the draft Local Board Plan 2017:
Item 14 Item i) Outcome 2 – a thriving local economy Reword the initiative about pathways from school to work for young people, now to read as follows: “use council networks to connect local schools with regional career and employment events” ii) Outcome 3 – an improved transport system Insert new text describing the self-explaining rural roads project, as follows “another initiative in Franklin is the “Self-Explaining Rural Roads” project in the Wairoa area, which is about making roads safer and more user-friendly for all road users including motorists, pedestrians, cyclists and residents. This is achieved by designing slower speed environments in village streets and through measures such as better signage and road markings on local rural roads.” iii) Outcome 4 – growth is dealt with effectively Insert new text outlining the board’s priority to continue to protect fertile soils by containing growth around local and town centres Insert a new initiative to read as follows: “plan for growth in the right place, centred around local and town centres, to protect productive soils used for local agriculture and horticulture” iv) Outcome 5 – communities feel ownership and connection to their area Insert new text on the board’s intention to include local heritage groups in planning to ensure the cultural heritage of the area is carried forward for future generations to appreciate and enjoy Insert new text at the end of the second initiative, to read as follows: “encourage initiatives that reflect the diversity of our communities and cultural heritage of our area.” b) subject to clause a), adopts Attachment A of the report entitled ‘Adoption of the Franklin Local Board Plan 2017’ as the final Franklin Local Board Plan 2017. c) notes the attachment to submission number 04608 (Karaka Residents and Ratepayers Association) (Attachment B of the report entitled ‘Adoption of the Franklin Local Board Plan 2017’). d) accepts the late submission from the Pukekohe Citizens and Ratepayers (Attachment C of the report entitled ‘Adoption of the Franklin Local Board Plan 2017’). e) delegates authority to the Chair to approve any minor edits that may be necessary and to approve the final plan design.
Comments 8. The Act requires local boards to produce and adopt a local board plan every three years. This means that the Franklin Local Board Plan 2017 must be adopted by 31 October 2017. 9. Local board plans are strategic plans for the following three years and beyond. The plans reflect the priorities and preferences of the community. They guide how the local board: makes decisions on local activities and projects provides input into regional strategies and policies.
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10. The plans form the basis for development of the annual local board agreement for the following three financial years and subsequent work programmes. They also inform the
development of council’s 10-year budget.
11. Under section 83 of the Local Government Act 2002, local boards are required to use the special consultative procedure in adopting their local board plan. The consultation period ran from 22 May to 30 June 2017.
12. Submissions were made through the following channels and coded together: 14 Item online form available on the Shape Auckland website hard copy form included in the household summary document via email or post. 13. In total, 181 submissions were received specifically on the draft Franklin Local Board Plan 2017. In addition, 421 people provided feedback at engagement events and there were 14 pieces of feedback gathered through Facebook. The board also held a hearing on 8 August 2017 and 21 people spoke at the hearing. 14. Since the hearing, it has been recognised that an attachment to submission number 04608 (Karaka Residents and Ratepayers Association) had not been received. This is included as Attachment B. A late submission was also received from the Pukekohe Citizens and Ratepayers (Attachment C).
Consideration of submissions and feedback 15. The board has considered the submissions and feedback gathered, including the material referenced in paragraph 14. Members received a data analysis report and all submissions and feedback as part of the hearings report for the hearings held on 8 August, where submitters were able to speak to their written submission. Advice has been sought from staff on matters raised in the consultation period and this is reflected in the table included in this report. 16. Public feedback on the draft plan was generally positive, although some feedback was given concerning things people didn’t like or thought were missing. Key feedback points are outlined in the table below. Analysis of these points, and any resulting substantive proposed changes to the outcome chapters, are outlined in the corresponding columns. Key public feedback points Analysis Proposed changes Outcome 4 An option is to strengthen insert new text outlining growth is dealt with this outcome by adding the board’s priority to effectively wording and a new initiative continue to protect fertile to outcome 4 reflecting the The protection of fertile soils by containing growth board’s intention to prioritise productive soils for around local and town the protection of local fertile horticulture and agriculture centres soils should continue to be a insert a new initiative to priority for the board read as follows: “plan for growth in the right place, centred around local and town centres, to protect productive soils used for local agriculture and horticulture” Outcome 5 An option is to strengthen insert new text on the communities feel this outcome by adding board’s intention to ownership and connection wording reflecting the include local heritage to their area board’s intention involve groups in planning to local heritage groups in A local heritage group ensure the cultural planning for projects requested involvement in heritage of the area is carried forward for future
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Key public feedback points Analysis Proposed changes projects that affect local generations to appreciate
heritage assets and enjoy
insert new text at the end of the second initiative, to read as follows:
“encourage initiatives that Item 14 Item reflect the diversity of our communities and cultural heritage of our area.” Targeted Rates Targeted rates will be an No change is required to the ongoing conversation with local board plan; this will be The split between the community, with specific progressed in the Long-Term respondents who agreed or projects suitable to be Plan 2018-2028 process and disagreed with the evaluated for a targeted rate subsequent annual plans introduction of a local put forward by the board. A targeted rate was fairly even, detailed proposal can then (44% agree, 37% disagree). be provided by staff for use Some respondents were not in future community sure (19%), requesting consultation, enabling the further information on an community to provide amount and what the rate feedback would be spent on before they could give an opinion Local projects Actions on requests for No change is proposed to upgrades or new sports and the outcome chapters and it Future projects requested, community facilities will be is reiterated in the chair’s including new bike parks and addressed through future message that the board is pump tracks, walking and annual work programmes working hard to develop cycling trails and new or and are covered by two solutions to cope with growth upgraded sporting facilities initiatives in outcome 4 – to meet the community’s including sports fields, “ensure we are making the needs. swimming pools and multi- best possible use of existing sport facilities outdoor space and community facilities” and “plan the development of new facilities to support growth, where needed”
Changes to the Franklin Local Board Plan 2017 17. The Franklin Local Board Plan 2017, with proposed changes to the outcome chapters as described in the above table, is attached to this report. 18. Other minor text changes, made for the purposes of clarification following editorial peer review, are also included as follows: Peer review recommendation Action Proposed changes Outcome 2 Consult with Franklin Reword the initiative about a thriving local economy Strategic Broker on pathways from school to wording to clarify this The youth pathways initiative is work for young people, initiative unclear and needs explaining now to read as follows: “use council networks to connect local schools with regional career and employment events”
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Peer review recommendation Action Proposed changes Outcome 3 Use Auckland Transport Add text to introductory an improved transport system material to provide some
section for this outcome, explanatory text The initiative referring to the self- as follows: “another explaining rural roads project is initiative in Franklin is the unclear to the reader “Self-Explaining Rural Roads” project in the Wairoa area, which is 14 Item about making roads safer and more user-friendly for all road users including motorists, pedestrians, cyclists and residents. This is achieved by designing slower speed environments in village streets and through measures such as better signage and road markings on local rural roads.”
Consideration Local board views and implications 19. The local board’s views have driven the development of the plan attached to this report. 20. In developing the plan, the board considered: what we already know about our communities and what is important to them submissions received via online forms, hardcopy forms, emails and post as well as feedback provided by people at engagement events and gathered through Facebook regional strategies and policies, including the Auckland Plan and the Auckland Unitary Plan staff advice stakeholder views from community groups, mana whenua and mataawaka.
Māori impact statement 21. As part of developing the plan, the board has: considered views expressed by mana whenua representatives at the local level, including through one-on-one hui considered pre-existing feedback from Māori within the local board area Implementation 22. Pending adoption of the plan, minor edits may be necessary. This report recommends that responsibility for approving these are delegated to the chair. 23. Photos and other design features will then be added to the plan to prepare it for publication. This report recommends that responsibility for approving the final design is delegated to the chair.
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Attachments No. Title Page Franklin Local Board Plan 2017 (Under Separate Cover) A⇨ Attachment to submission number 04608 (Karaka Residents and 21
B⇩ Ratepayers Association) Item 14 Item Late submission from the Pukekohe Citizens and Ratepayers 23 C⇩
Signatories Authors Jane Cain - Local Board Advisor Karen Gadomski - Senior Local Board Advisor - Franklin Local Board Authorisers Karen Lyons - General Manager Local Board Services Nina Siers - Relationship Manager
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Item 14 Item
AttachmentB
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Franklin Local Board 14 Item
The Pukekohe Citizens and Ratepayers would like to submit on the local board plan that the elite soils in Pukekohe west beyond the current subdivisions already allowed should stay in perpetuity. No more building should be allowed to occur.
Kind Regards, Ian McDougall Chairperson 09 238 6314
AttachmentC
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Auckland Transport Update to the Franklin Local Board – September 2017
File No.: CP2017/19687
Purpose Item 15 Item 1. This report: a) Provides an update on the current status of the Local Board Transport Capital Fund b) Responds to resolutions and requests on transport-related matters c) Provides a summary of consultation material sent to the Franklin Local Board, and d) Provides information on transport related matters of specific application and interest to the Franklin Local Board and its community. Executive summary 2. In particular, this report covers: a) Updates on current local board transport capital fund projects; particularly the Waiuku pavers upgrade and new footpath and kerb and channel projects in Beachlands b) The response to a resolution made by the Board in July regarding Airport Access c) Update of the Pukekohe station project currently under construction d) New mana whenua (Ngati Te Ata) signage to be installed in Pukekohe e) Update on Pukekohe lighting issues, including proposed lighting improvements in alleyways and lanes f) Updates on NZTA motorway and state highway projects affecting Franklin Local Board residents.
Recommendation/s That the Franklin Local Board receives the report entitled ‘Auckland Transport Update to the Franklin Local Board – September 2017’.
Comments Local Board Transport Capital Fund (LBTCF) update 3. The Board’s current LBTCF projects are included in the table below (in which ROC = rough order of costs, and FEC = firm estimate of cost): ID# Project Description Progress/Current Status 443 Upgrade of Beachlands town On 24-Nov-15, the Board approved the project for centre gardens detailed design and costing. FEC estimate of $279,396 On 6-Jun-17, the Board approved construction using (for hardwood) hardwood. Spend to date = $13,975 Latest update: Landscape architect to be engaged shortly to finalise construction plans based on scheme plan/urban design input submitted to the Board. Finalising agreement with Council arborist regarding work around tree roots (within the drip line of the affected trees) prior to submitting resource consent.
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ID# Project Description Progress/Current Status 515 Additional King Street On 6-Jun-17, the Board approved the project for pedestrian signage, Pukekohe
construction for the installation of pedestrian signage FEC estimate of $7,950 (identical to previous signage already installed) at three further locations based on the firm estimate of $7,950. Spend to date = $1,245 Latest update:
Item 15 Item The contractor has priced the signs and procurement is underway to get them installed. 516 Waiuku pavers upgrade, On 6-Jun-17, the Board approved the project for Stage 2 construction based on the estimate of $505,000. ROC estimate of $505,000 Construction is aimed for the January to April 2018 Spend to date = $4,135 window so as to have the least impact on civic activities and events. Latest update: Reset Urban Design has provided plans and quantities for the project which are being checked. Procurement of the physical works contractor is underway. Procurement is also underway for the supply of pavers from suppliers. A meeting and site walk-over has been held with Waiuku town centre manager and the prospective contractor to confirm the scope of works and identify any issues. Construction will be targeted within the window from January to the second last weekend in April 2018. 517 Weatherly Drive, Beachlands – On 6-Jun-17, the Board approved the project for new footpath through to Te construction based on the estimate of $23,712. Puru Park Latest update: ROC of $23,712 Landowner permission has been obtained from Spend to date = $905 Council. Procurement is underway to install the new footpath. 518 First View Avenue, Beachlands On 6-Jun-17, the Board approved the project for – installation of new kerb and detailed design and costings, based on the estimate of channel between Sunkist Bay $376,000. and Wakelin Roads (both sides) Latest update: A consultant has been engaged to carry out ROC estimate of $376,000 investigation and design for the proposed works. Spend to date = $7,753 Topographical survey completed. A draft design is anticipated for review by the 3nd week in September. This is still on target. Working with AT’s Walking and Cycling Team to incorporate a footpath on the south side of the road in the design (this component to be paid by AT’s regional footpath budget). Also working with AC Parks on aspirations within the “Sunkist Development Plan” that fall within the project area as Parks wishes to incorporate recess parking on the north side of First View Ave fronting the corner reserve. The design will allow for a dropped kerb for future recess parking facilities.
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ID# Project Description Progress/Current Status 519 Second View Avenue, On 6-Jun-17, the Board approved the project for Beachlands – installation of
detailed design and costings, based on the estimate of new kerb and channel between $272,000. Puriri and Cherrie Roads (north side) Latest update: A consultant has been engaged to carry out ROC estimate of $272,000
investigation and design for the proposed works. 15 Item Spend to date = $7,243 Topographical survey completed. A draft design is anticipated for review by the 3nd week in September. 520 Pukekohe Flagtrax – On 6-Jun-17, the Board approved the project for installation on existing detailed design and costings, based on the estimate of streetlights in Pukekohe $147,000 for 150 FlagTrax units. ROC estimate of $147,000 Latest update: (based on an estimated 150 units) AT’s Streetlighting team will consider and develop guidelines and conditions that would be required for Spend to date = $395 approval to be granted to install FlagTrax on AT lighting poles. This is expected to take 2-3 months. Concurrently, AT staff have met Board and business association representatives to begin the task of identifying desirable and suitable light poles for installation of Flagtrax.
4. The Franklin Local Board’s transport capital fund to date is summarised below. Franklin Local Board transport capital fund financial summary: Funds Available in current political term (NB: includes 2019/20 FY) $1,654,863 Amount committed to date on projects approved for design and/or construction $1,625,502 Remaining budget left that needs to be allocated to new projects by the end of the current political term. $29,361
5. At its June 2017 business meeting, the Franklin Local Board passed the following resolutions: Resolution number FR/2017/71 That the Franklin Local Board: d) requests Auckland Transport to upgrade the streetlighting in Hall Street Pukekohe to meet current streetlighting standards. 6. Auckland Transport is currently awaiting a lighting design for installing extra streetlighting columns in Hall Street, along with replacing the few columns currently in place. 7. At its July 2017 business meeting, under item 13 ‘Airport Access’, the Franklin Local Board passed the following resolution: Resolution number FR/2017/113 That the Franklin Local Board: c) requests further information from Auckland Transport on options for development of Puhinui station as a major transport hub to allow better and faster/direct connections to and from the airport from southern and eastern areas. 8. In terms of improving access to the airport from southern and eastern areas, in the short term Auckland Transport will be improving the service frequency of the 380 Airporter bus route, which will be implemented on 10 December 2017. Auckland Transport will also be looking at the Botany to Airport route identification and protection, and looking at upgrading Puhinui Station in the next three years. The Airport Access Programme Business Case summary has also been provided to the Franklin Local Board.
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9. At its August 2017 business meeting, the Franklin Local Board passed the following resolution:
Resolution number FR/2017/130
That the Franklin Local Board: b) requests that Auckland Transport consult the local board on new local roads, including the road widths and parking provisions, prior to resource consents being issued.
Item 15 Item 10. As Auckland Council is the decision maker on resource consents, Council is assisting Auckland Transport with providing a response on the resolution, which is expected in time for the September business meeting.
Local projects and activities Pukekohe Station project update 11. The scope of works for Stage 2 of the project is a new bus station catering for six bus bays, an 87-space park-and-ride, a new over-bridge with lifts linking the rail and bus stations, customer toilets and bus shelters, bicycle parking, new ticket machines on the bus side, and improved rail platforms with the removal of timber decks and replacement with concrete and asphalt. 12. Construction continues of Stage 2 of the project follows: a. A Rail Block of Line is planned for 23-24 September. The focus will be on relocating the Transdev portacoms and undertaking works to the Northern end of the platform. These platform works will not impact on passenger use at present b. Platform works have commenced and hoardings are set-up for the over-bridge excavation c. There has been a partial closure of the Down Main platform but room remains to stop scheduled trains as before d. One bridge column has been installed and one lift tower structure is in place e. A timber retaining wall behind Carters is being installed and will open up space for the park and ride area f. Located stormwater (SW) manholes will be renewed as agreed with Auckland Council’s SW team. Some amendments have been made to SW design routes to work around this g. Approximately five car parks on Station Road will temporarily be closed during the construction of the over-bridge though dates are to be confirmed. Advance warning will be given to commuters h. Auckland Transport is working with the landowner and Auckland Council regarding the outfall of a drain affecting the project site i. Auckland Transport is working with Iwi to apply artwork to the concourse glass canopy and on patterns for the timber features on the bus canopies. Initial sketches for the timber have been provided and Iwi are now working with the fabricator to finalise detail. Final drawings are expected in October. 13. The overall Stage 2 scheme is behind programme with contractor completion expected in late February, which is approximately one month behind. This delay is being assessed by Auckland Transport. The exact date for the opening will be confirmed closer to the time. 14. The Pukekohe Station upgrade newsletter for September 2017 is included at Attachment A. For more information on the project, visit at.govt.nz/pukekohestation.
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Mana whenua (Ngati Te Ata) signage 15. Auckland Transport’s Regional Signage Project team and Maori Policy and Engagement
team have been working with the 19 iwi comprising mana whenua for Tāmaki Makaurau (Auckland) to develop a template for dedicated signage to tell the story of mana whenua’s connection to and history of the region. 16. As part of that project, the 19 iwi have been given the opportunity to choose a site and
provide the content for a specific sign, and on 2 May 2017 a Ngati Tamaoho sign was 15 Item unveiled at Johns Street in Patumahoe. 17. Auckland Transport has also been working with Ngati Te Ata and the Franklin Local Board to identify a suitable site in Pukekohe to erect a sign detailing the tribe’s connections to the area. 18. A walkover was held with Franklin Local Board and Ngati Te Ata representatives on 26 July to investigate potential locations for the sign in central Pukekohe. This was followed by a workshop with the Franklin Local Board on 29 August to consider one specific site, and further site visits on 5 September. 19. As a result, agreement has been reached on a site near the back of the Pukekohe town square, within Roulston Street road reserve (see photo mock-up below). 20. Auckland Transport will now proceed with the manufacture and installation of the sign, which is expected in early October. The Franklin Local Board will be invited to the blessing ceremony once a firm date is known.
Photo mock-up showing agreed location of Ngati Te Ata sign by the town square
Pukekohe lighting issues 21. Further to a meeting on 9 August with Auckland Transport and Franklin Local Board and Pukekohe Business Association representatives, Downer undertook to obtain quotes and provide product information on options for improving lighting within the Devon, Edinburgh, Cressey and Seddon Lane walkways in Pukekohe. 22. Quotes have been provided by Downer and will be discussed further with Franklin Local Board and Pukekohe Business Association representatives to identify preferred options.
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23. During August, Downer and Counties Power also undertook an audit within the ring road to determine the extent of veranda lights attached to public circuits. As a result, a diagram plan is being drawn up and should be finalised and distributed shortly. The audit will be used to inform further discussions between Auckland Transport and Auckland Council over the ongoing maintenance of that lighting. 24. During the audit, Downer completed repairs to all veranda lights with the exception of a small area around the Long Keeper where there is an issue with the power supply. Counties Item 15 Item Power is investigating the matter.
Consultation documents on proposed improvements 25. Consultation documents for the following proposals have been provided to the Franklin Local Board for its feedback, and are summarised here for information purposes only. 26. Following consultation, Auckland Transport considers the feedback received and determines whether to proceed further with the proposal as consulted on, or proceed with an amended proposal if changes are considered necessary. 27. Proposed shape correction and safety improvements, Brookby Road, Brookby – Auckland Transport is proposing to carry out road safety improvement measures on a 1.16km-long stretch of Brookby Road between Fitzpatrick Road and West Road, including improving the geometric shape of the road, increasing the width of the shoulder on both sides of the road, installing no passing restrictions (double yellow lines) and upgrading signage, road markings and delineation devices. The proposed improvements are a result of the number of both reported and unreported loss of control crashes along this stretch of road, meaning it has been identified as one of the high risk sites for geometric shape improvement. 28. Extension of 40 km/h school speed zone (SSZ), Papakura-Clevedon Road, Ardmore – Auckland Transport is extending the existing variable 40 km/h SSZ at Ardmore School approximately 200m further up Papakura-Clevedon Road, to just past the Burnside Road junction. The SSZ will also be extended approximately 110m onto Burnside Road. This will involve the relocation of a number of current electronic speed signs on Papakura-Clevedon Road, as well as the installation of a new static speed sign on Burnside Road. 29. Proposed kea crossing facility, Paparata Road, Bombay – Auckland Transport is proposing to install a new controlled kea crossing outside Bombay School on Paparata Road. This will involve the installation of side islands and associated road markings, as well as a new footpath along the southern side of the road directly opposite the school. The proposal also involves the closure of the current two lane drop-off/pick-up bay outside the school and the creation of a single vehicle crossing to the staff car park, which is to be closed at school peak times. Bombay School currently has no pedestrian crossing facility which has led to the area being identified as a safety risk, especially during school peak times, due to the high volume of pedestrians and traffic.
Traffic Control Committee (TCC) report 30. There were no TCC decisions during the month of August 2017 affecting the Franklin Local Board area. Regional and sub-regional projects SH1 Papakura to Bombay improvements 31. The New Zealand Transport Agency (NZTA) is working with Auckland Transport and Auckland Council on the Supporting Growth Programme, developing transport networks to support Auckland’s new housing and business areas. 32. Up to one million more people are expected to call Auckland home within the next 30 years, with the largest growth occurring in the south of Auckland. To support this increase in population growth, the Supporting Growth Programme will deliver significant new transport infrastructure. This will include new and improved public transport, rail upgrades, upgrades to road corridors, safety improvements and new walking and cycling routes.
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33. One of the projects planned to support growth in the south of Auckland comprises improvements to SH1 between Papakura and Bombay, which will build on the SH1 Southern
Corridor Improvements currently being delivered between Manukau and Papakura.
34. The NZTA is considering what improvements are needed between Papakura and Bombay and has been seeking community feedback on the following proposals between 14 August and 17 September:
A shared walking and cycling path Item 15 Item Additional lanes New or upgraded interchanges Intelligent Transport Systems, such as variable speed limits New local road connections 35. A series of public open days were held in August to present the proposals, as outlined in the project update at Attachment B. The feedback will assist the NZTA to identify the issues to be considered as the project progresses. It is expected that the preferred option will be shared with the community in early 2018. 36. For more information about the project, visit: www.nzta.govt.nz/p2b
SH22 Drury to Paerata improvements project update 37. The NZTA has also been progressing plans to make SH22 safer between Drury and Paerata. Up to 25,000 trips are made along the route every day, with that number expected to grow in the next 10 to 15 years as planned housing developments are built. 38. The improvements are designed to provide short and medium term benefits as part of the Supporting Growth Programme to develop transport networks to enable new housing and business areas over the next 30 years. 39. The section of highway between Drury and Paerata is considered a high-risk rural road. Nine people have died and 39 people have been seriously injured in the past 10 years (between Jan 2007 to Dec 2016), with most of these crashes caused by drivers losing control and running off the road, or crossing the centre line and hitting an oncoming vehicle. 40. The planned improvements include creating wide centre lines and flexible median barriers to reduce head on crashes, installing flexible barriers to reduce the impact when vehicles run off the road, reconfiguring passing lanes and lane changes. 41. Upgrades will be made to identified intersections, which include roundabouts or traffic lights, right turn bays or safer turning areas. A two-metre wide shoulder in both directions will also be created to improve safety for cyclists and pedestrians. 42. The public open days held in August also provided the opportunity to update the community on the project’s progress so far. Construction is planned to get underway in 2018 and be finished by 2021. 43. Included at Attachment C is the September 2017 newsletter for the project. 44. For more information about the planned changes, visit: www.nzta.govt.nz/d2p
SH1 Southern Corridor Improvements project update 45. In August, work on the structures around the Takanini Interchange progressed with several concrete pours to create bridge columns, piers and decks. Further south, preparatory works commenced to make way for construction of the shared pedestrian and cycle path. Orams Road Bridge to Hill Road New prefabricated steel girders were placed early in August Formwork was erected and concrete placed to form the new eastern deck span In the southbound shoulder outside the Botanic Gardens, the access track has been completed.
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Hill Road to Takanini Interchange The permanent concrete barriers have all been placed, with new lighting columns
installed in some areas
In the southbound shoulder, swales continued to be planted and noise walls continued to be painted. Takanini Interchange
Item 15 Item Concrete was placed to form the new northbound bridge deck over Papakura Stream Relocation of services, including gas and electricity, continued along Great South Road Takanini to Pahurehure Inlet Pavement works continued in the median and the southbound shoulder Preparatory works began in the Pahurehure Inlet, to make way for construction of the new bridge. 46. Works in September will include the start of construction of the shared pedestrian and cycle path in the south of the project area and the completion of activities for the Orams Road Bridge widening in the north. Orams Road Bridge to Hill Road: Completion of activities including handrail installation will be undertaken on the deck of the Orams Road Bridge, which is expected to be open to traffic early October Work will commence to install a new stormwater system in the southbound shoulder outside the Botanic Gardens. Hill Road to the Takanini Interchange: Lighting installation will be completed in the median and the temporary traffic barriers will be removed Final landscaping works and painting of noise walls will continue in the southbound shoulder. Takanini Interchange: Construction of the retaining wall in the northbound shoulder from Great South Road to the railway line will continue Beams for the southbound bridge over Great South Road will be placed. Takanini to Pahurehure Inlet: Piling will begin across the Pahurehure Inlet for the shared pedestrian and cycle path In the southbound shoulder through Conifer Grove, swales will be completed and permanent guard rails placed Noise wall construction will begin in the southbound shoulder at the Pahurehure Inlet Piling will begin for a temporary bridge across the Pahurehure Inlet which will support traffic while the old bridge is removed and reconstructed. 47. For more information about the project, visit: www.nzta.govt.nz/auckland-southern-corridor
Manukau bus station project update 48. The project’s August 2017 project update is included at Attachment D. 49. Putney Way is now a one-way street to give project teams access on the southern side of the road (see graphic below): traffic flow is maintained in a west-to-east direction (from MIT towards Westfield) traffic cannot enter Putney Way, where it intersects Osterley Way, from the west bus stops on Putney Way are retained and in normal use carparks on the northern side of Putney Way are retained and in normal use carparks on the southern side of Putney Way have been removed.
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Security and fare enforcement (SaFE) project update 50. As Auckland Transport and Auckland Council continue to invest in public transport,
patronage continues to grow with 20 million rail journeys in a twelve-month period hit
recently. 51. The first SaFE project initiative was to bring together the ticket office and Customer Service Centre functions at five locations, which has now been completed. The electronic gating of
six additional train stations has begun and this is progressing well, with Henderson and 15 Item Otahuhu stations already completed and Manurewa station starting. 52. Auckland Transport has also started recruiting Transport Officers. The first tranche of this role are currently being trained and will be starting on the network in early November. The first phase will see Transport Officers on the Western Line, to test the scope of the role before rolling out across the network. 53. The purpose of the Transport Officer role will be to increase passenger safety and security whilst on the public transport network and associated facilities, proactively manage fare evasion through fare inspections and issuing infringements, and provide a high level of customer service and information to customers. Along with other staff, Transport Officers will act as a point of contact for incidents on the rail network and at stations, and will help the Police and transport operators with emergency management when necessary. These positions will be warranted with Enforcement Officer status and will work on a 24/7 rotating roster basis and rostered to where and when they are needed most (e.g. after school and in the evenings). 54. Through continued consultation on the project, Auckland Transport is now proposing to increase the number of Transport Officers on the network to 229 (including supervisors). The additional positions will ensure adequate staffing from 7pm. 55. Transdev Auckland (TDAK) currently has 168 train managers. TDAK staff have had the opportunity to apply for roles with Auckland Transport and have been offered training and support in the recruitment process. Some staff have taken these opportunities and are joining Auckland Transport. The Maori wardens will continue in their role.
Preparation of next Regional Land Transport Plan (RLTP) underway 56. The RLTP covers all capital projects and operating programmes for the region and is renewed every three years, and preparation for the 2018-2028 RLTP has already begun. 57. Around 320 Auckland Transport and NZTA capital projects have been assessed through the Integrated Transport Programme (ITP) calculator to see which best deliver on the Auckland Transport Alignment Project (ATAP) objectives. 58. The amount of funding available for the next RLTP is still very uncertain and will depend on factors such as which parties form the next Government, how roading projects are allocated between local and central Government and whether the Interim Transport Levy will continue in some form. 59. Auckland Transport has started the process of early engagement with local boards on the RLTP, with presentations given to cluster workshops in the South, Centre and North/Northwest during August. Common themes coming through in those initial discussions have included safety at rail crossings, the benefits of park and rides, increasing maintenance requirements, poor condition of footpaths (partly due to utilities doing work), emphasis on active transport modes, quality standards for re-surfacing of rural roads and the impact of quarry traffic on local roads. Engagement with iwi is also planned to start over the next couple of months. 60. The development of the Regional Public Transport Programme (RPTP) has also begun, which will address the options for the future development of public transport. 61. This work is also being integrated with Auckland Council so that the development of the RLTP and Long Term Plan (LTP) will be done in association with the overall Council family aspirations/requirements.
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62. Consultation on both the LTP and RLTP will commence in early 2018. The RLTP will be finalised by the Regional Land Transport Committee (Auckland Transport Board and NZTA)
while the LTP will be finalised by the Governing Body by the end of June 2018.
Twenty million train trips in 12 months 63. Auckland’s commuter train network has surpassed all its passenger forecasts to record 20 million train trips in one year, a mark the network wasn’t expected to hit for another three
years. Train patronage has risen by nearly 20% each year and the number of services has Item 15 Item increased by almost 11,000 in the last year. 64. The record is the result of strong investment in the public transport system in recent years, including new electric trains, new bus/rail interchanges in Otahuhu and Panmure, the opening of a new Parnell station, improved links with between rail and bus services as part of the rollout of New Network bus services, and more. The recent agreement to invest in more electric trains and further investment in the rail network including the CRL will continue the trend. 65. The introduction of the AT HOP card has also been a huge success. Beginning in 2012, it is now used for 92% of public transport journeys. The card also enabled the rollout of Simpler Fares in 2016, which introduced in a zone-based system to simplify transfers, with commuters only paying at the end of the journey. 66. In the past month, new electronic gates have begun operating at Henderson and Otahuhu Stations, improving safety and reducing fare evasion. These gates will also be installed at the Manurewa, Papatoetoe, Middlemore, Parnell, Papakura, and Glen Innes Stations this financial year. Auckland Transport is also currently working through the business case to expand the park and ride at Papakura Station. Consideration Local board views and implications 67. The local board’s views will be taken into account during consultation on any proposed schemes. Māori impact statement 68. No specific issues with regard to impacts on Maori are triggered by this report and any engagement with Maori will be carried out on an individual project basis.
Implementation 69. All proposed schemes are subject to prioritisation, funding and consultation.
Attachments No. Title Page Pukekohe Station upgrade newsletter 37 A⇩ SH1 Papakura to Bombay project update – August 2017 39 B⇩ SH22 Drury to Paerata safety improvements – September 2017 newsletter 45 C⇩ Manukau Bus Station August 2017 update 47 D⇩
Signatories Authors Jenni Wild – Elected Member Relationship Manager (South); Auckland Transport Authorisers Jonathan Anyon – Manager Elected Member Relationship Unit, Auckland
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Transport Nina Siers - Relationship Manager
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Allocation of Franklin Parking Reserve Funds to an upgrade of the Kitchener Road car park in Waiuku
File No.: CP2017/19615
Purpose Item 16 Item 1. The purpose of this report is to seek Franklin Local Board’s support to allocate the Franklin parking reserve funds to the improvement of the Kitchener Road car park in Waiuku.
Executive summary 2. At the Franklin Local Board workshop on 22 August 2017, members considered possible options for use of the Franklin parking reserve funds. The preferred project was upgrading the surface of the Kitchener Road car park in Waiuku, to encourage and improve use by the public and relieve on-street parking demands. 3. The car park shown in blue outline below is privately owned but there is a 999-year lease taken out by the Waiuku Borough Council in 1969 and inherited by Auckland Council. The site is not in good repair and there is no other budget available to return it to a good condition. Upgrading the surface of the car park would help to make it more attractive for use by locals and visitors alike.
4. The Victoria Street (southern) entranceway to the Kitchener Road carpark is also in a poor state of repair but is privately owned and there is no lease or easement over it. In terms of legal access to the carpark, there is an easement over the old New World site to the north, which is the access that is understood to be used by the majority of customers. 5. The Franklin parking reserve funds were collected by the former Franklin District Council for the provision of off-street parking in the Franklin district. Auckland Council inherited this
Allocation of Franklin Parking Reserve Funds to an upgrade of the Kitchener Road car park in Page 49 Waiuku
Franklin Local Board 26 September 2017
reserve at the time of amalgamation and the funds must be used in accordance with the purpose for which the money was collected. There is currently $126,000 held by Auckland
Council in this fund.
6. There are three statutory regimes under which contributions now forming part of the reserve fund may have been paid: Payments in lieu of parking under section 295 of the Local Government Act 1974
Item 16 Item Financial contributions under the Resource Management Act 1991 Development contributions under the Local Government Act 2002 7. The fund can only be used for parking facilities in the legacy Franklin District Council area. The council’s legal services department has confirmed that the Franklin parking reserve fund can legitimately be used for upgrading the surface of the Kitchener Road car park in Waiuku. 8. The quote for the Kitchener Road carpark is $123,351.24. This covers the upgrade of the surface to remove potholes, lay asphalt and mark lines for parking spaces. 9. Finance and Performance Committee approval is required for the release of the Franklin parking reserve funds.
Recommendation/s That the Franklin Local Board: a) supports the allocation of the Franklin parking reserve funds to the upgrading of the car park surface at Kitchener Road, Waiuku; b) advocates to the Finance and Performance Committee for the $126,000 parking reserve funds to be released for the upgrading of the car park surface at Kitchener Road, Waiuku.
Attachments There are no attachments for this report.
Signatories Authors Karen Gadomski - Senior Local Board Advisor - Franklin Local Board Authorisers Nina Siers - Relationship Manager
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Waiau Pa Domain Recreation Reserve cricket pavillion
File No.: CP2017/14341
Purpose 1. To consider the future direction and use of the community building located on the Waiau Pa Recreation Reserve at 448 Clarks Beach Road, Waiau Pa. 17 Item
Executive summary 2. The community building located on the Waiau Pa Recreation Reserve has been the target for vandalism and anti-social behaviour. The building is in very poor condition and contains asbestos and a temporary fence has been erected to keep the public safe. The temporary fencing is incurring weekly operational expenses. 3. It is recommended that the building be demolished and a permanent storage container be provided on the park for the existing users of the reserve.
Recommendation/s That the Franklin Local Board: a. Approves the demolition of the existing community building on the Waiau Pa Recreation Reserve and return 195m2 of land to open space b. Approves the purchase and location of a 20 foot permanent storage container onto the Waiau Pa Recreation Reserve to provide a secure storage facility for the existing users.
Comments 4. The community building at the Waiau Pa Recreation Reserve is in poor condition and the claddings contain asbestos. The cladding has been broken and exposed, creating a public health risk. This risk is being contained by temporary security fencing surrounding the building. 5. Under the Health & Safety at Work Act 2015, Council holds the primary duty to ensure people’s safety under the legislation and elected members, as officers under the Act, have the responsibility to exercise due diligence to ensure that council complies with its duties and obligations under the legislation. 6. A decision on the long term future of the building needs to be made in order to permanently resolve the asbestos risk and the issue of the building not being up to building code or council standards. 7. The local board has the delegated decision-making authority for asset renewals for local community facilities and assets within regional parameters and standards. 8. The building is a community lease facility and the land is vested in Council for recreation purposes subject to the Reserves Act 1977. This means that the reserve can only be used to support outdoor and indoor recreational activities, and community or local purpose activities. 9. Council has provided an adequate level of service for this reserve through the provision of a toilet block. There is an existing changing room facility located on the reserve beside the toilet block which is currently leased to NZ Scouts. 10. Staff provided four options for the long term future of the building for the Franklin Local Board to consider at the workshop held 29th August 2017 summarised in Table 1 below.
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Table 1: Summary of options Options Costs Benefits Risks/implications
1 Demolish the $67,000 Lowest cost option Loss of asset building Opex No work programme re- 2017/2018 prioritisation
Delivery this financial year Item 17 Item Restores area to open space Removes risk of vandalism 2 Demolish the $67,000 Delivery this financial year Vandalism building and Opex provide a Restores part of the area to On-going maintenance $5,520 permanent open space costs $1500 pa. Capex 20 foot storage Provides storage for Open space partially container 2017/2018 existing users occupied 3 Refurbish the $250,000 Asset is maintained Prioritise budget in the building Capex work programme Increases provision of 2019/2020 facilities Delivery in 2019/2020 $15,000 for cladding to be covered 4 Demolish the $700,000 Asset is maintained Prioritise budget in the building and Opex & work programme replace it with a Capex Increases provision of new building facilities Delivery likely 2019/2020 2019/2020 Low ongoing maintenance Longer life of asset
11. Staff recommend Option 2 - demolish the building and provide a permanent storage container. 12. This option provides many benefits including: delivery this financial year a low operational cost which does not affect the prioritisation of items in the work programme restores the building footprint to open space and removes the building as a target for vandalism and anti-social behaviour provides permanent storage for the sports group which use the reserve. 13. The works required to implement the preferred option include emptying and removal of the existing septic tank and removal of the water tank attached to the building. 14. There is a privately owned water tank, bore and shed located within the reserve will not be disturbed or damaged when the demolition of the community building takes place.
Consideration Local board views and implications 15. The demolition of the existing community building located at the Waiau Pa Recreation Reserve was tabled at the Franklin Local Board workshop held 29th August 2017. The Board supported the recommendation that the building be demolished and a permanent storage container is located on the reserve for use by the existing sports groups.
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Māori impact statement 16. It is considered that there would be no greater impact on Maori than there would be on the
wider local population. The recommendation to demolish the building located on the
Waiau Pa Recreation Reserve is being made to meet health and safety considerations.
Implementation
17. Council staff is to arrange for the demolition of the community building, septic tank and water 17 Item tank and make good the grounds for the supply and installation of a permanent storage container onto the reserve. Consultation with the sports groups and community facilities team about the preferred location of the container is to be undertaken.
Attachments There are no attachments for this report. Signatories Authors Alison Farrell - Property Co-ordinator Authorisers Rod Sheridan - General Manager Community Facilities Nina Siers - Relationship Manager
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Deck and storage extension for Clevedon Bowling Club, Clevedon Showgrounds Reserve
File No.: CP2017/18915
Purpose Item 18 Item 1. To seek Franklin Local Board landowner approval for proposed building and lease extension to the Clevedon Bowling Club Incorporated at 73R Monument Road, Clevedon.
Executive summary 2. Clevedon Bowling Club Incorporated wishes to build a covered deck and storage units in front of their existing building on the Clevedon Showgrounds Reserve, 73R Monument Road, Clevedon. The club has an existing lease for the current building which expires on 31 May 2021. 3. The club seeks landowner approval for the new building and a lease for additional premises to accommodate it (see Site Plan, Attachment A). 4. The club is a founding partner of a new entity, The Clevedon Sports Club Society Incorporated, which will eventually manage all the buildings on the site. The society will hold an approved sublease to use the site. 5. The new society aims to create a multi-sports facility for a number of sports clubs which aligns with council strategy to encourage better open space utility. 6. The proposal is a modest extension of approximately 150 square metres but will accommodate projected growth in club memberships (Attachment B). 7. There are no impediments to the proposal in any council plans or policies and the proposal has received support at a staff level and from other users of the reserve.
8. Staff recommend that landowner approval and lease extension for additional premises be granted.
Recommendation/s That the Franklin Local Board: a) grants landowner approval to the Clevedon Bowling Club Incorporated to build a covered deck and three storage lockers in front of the existing bowling club building at 73R Monument Road, Clevedon in general accordance with the plans forming a part of the applicants landowner approval application dated 31 August 2017; b) delegates to the Manager Land Advisory Services the establishment of conditions to the approval; c) grants a deed of lease for additional premises to the Clevedon Bowling Club Incorporated, 73R Monument Road, Clevedon for the land indicated on the site plan Attachment A on the following terms and conditions: i) term – to commence on 1 October 2017 and expire on 31 May 2021; ii) all terms and conditions to reflect those contained in the original community lease to the Clevedon Bowling Club Incorporated; iii) an approved sublease to The Clevedon Sports Club Society Incorporated to acknowledge their use of the premises.
Comments 9. Clevedon Bowling Club Incorporated holds an existing lease over a part of the Clevedon Showgrounds Reserve.
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10. The club has applied for landowner approval to extend their building (Site Plan, Attachment A) with a low covered deck and three lockable storage units (Attachment B).
11. The extensions are part of a wider club governance and growth plan to accommodate multiple users of the site to be managed by a new entity, The Clevedon Sports Club Society Incorporated (CSCSI). 12. The CSCSI includes founding member clubs: Clevedon Bowling Club, Clevedon Cricket
Item 18 Item Club, Clevedon Football Club, Wairoa Rangers Rugby Football Club, and is supported by Clevedon Tennis Club. 13. The proposed extension includes an 18 metre long by six metre wide covered low deck and three storage units, nine metres by four metres, with roller doors, to be built in front of the existing clubrooms. 14. For the extension to be progressed, the bowling club must obtain a landowner approval to modify the lease. 15. The applicant has consulted with other leaseholders on the showgrounds site and there have been no objections to the proposal. 16. There are no reserve management plan or Auckland Unitary Plan constraints to the proposal and it is in alignment with parks and open spaces strategies for improved utility of sports fields and open spaces. Staff noted that the multiple club and user approach taken by the club which seeks to maximise land use with shared building facilities was a particular strength of the application. 17. The extension will form a part of the Clevedon Bowling Club Incorporated’s improvements on the land and the interests of The Clevedon Sports Club Society Incorporated will be supported by an approved sublease with the club. 18. Staff recommend that the landowner approval and lease for additional premises be granted for the reasons outlined above. 19. The outcome will be a facility that allows direct, covered observation and outlook onto the reserve, without interfering with current features or pathways. It will provide secure storage of sports equipment for a number of clubs and will cater to the needs of the local area and projected growth in club memberships due to increased population in the surrounding Clevedon area. 20. The local board has the option of not granting landowner approval or a lease for additional premises. This would most likely impede accommodation of growth of the associated clubs on site. Staff do not recommend this option. Consideration Local board views and implications 21. The local board is aware of the proposal and viewed a presentation from the society on 18 July 2017. While the board has not yet provided a view on this matter, it has asked for the matter to be reported for a decision.
Māori impact statement 22. Administering bodies under the Reserves Act are obliged to carry out their functions to give effect to the principles of the Treaty of Waitangi. Consultation with iwi depends on the issue, its scale, and a reasonable threshold with consultation undertaken on appropriate matters but not necessarily on all matters. 23. The land occupied by the bowling club is owned by council in fee simple for recreation purposes and is subject to the Reserves Act 1977. 24. The site is not recorded as holding cultural or archaeological interest and the proposal to extend the bowling club building does not trigger any Treaty of Waitangi settlement issues or matters in relation to customary right outcomes.
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25. In this matter iwi consultation has not been undertaken by the applicant as there are no readily identifiable impacts on Māori, and any impacts are no different than for others
affected.
26. It will be appropriate for an accidental finds protocol condition to form a part of any conditions to approval.
Implementation Item 18 Item 27. If landowner approval is granted the applicant will undertake the necessary leasing and consenting requirements which will be a condition of approval, along with securing adequate funding.
Attachments No. Title Page Attachment A Site Area Aerial Photo 59 A⇩ Attachment B Proposed deck and storage area 61 B⇩
Signatories Authors Allan Christensen - Senior Land Use Advisor Christine Benson - Lease Advisor Authorisers Remy De La Peza - Manager Land Advisory Services Rod Sheridan - General Manager Community Facilities Nina Siers - Relationship Manager
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Attachment A: Clevedon Showgrounds Reserve – Location of
Clevedon Bowling Club Item 18 Item
Bowling club
lease area
Proposed
extension AttachmentA
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Item 18 Item
AttachmentB
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Landowner approval and extension of lease area for Kawakawa Bay Kindergarten for expanded outdoor play
File No.: CP2017/19178
Purpose Item 19 Item 1. To seek landowner approval from Franklin Local Board for Counties Manukau Kindergarten Association Incorporated (Kawakawa Bay Kindergarten) to extend their lease area into Rautawa Place Reserve, Kawakawa Bay for expanded outdoor play. Executive summary 2. Counties Manukau Kindergarten Association Incorporated (the Association) has an existing lease over part of Rautawa Place Reserve, 9R Rautawa Place, Kawakawa Bay for the Kawakawa Bay Kindergarten. 3. The Association has approached the local board seeking an expansion of its lease area to accommodate more outdoor play – Site Plan (Attachment A). 4. The proposal is a modest extension of approximately 250 square metres but will accommodate projected growth in enrolments (Attachment B). 5. A small north facing area is proposed to be fenced and planted to increase the play area. 6. There are no impediments to the proposal in any council plans or policies and the proposal has received previous local board and officer support. 7. The local board has asked that the matter be reported for decision. 8. Staff recommend landowner approval and a lease for additional premises for the extension be granted as the effects on the reserve are minor and there will be long term benefits to the children and community.
Recommendation/s That the Franklin Local Board: a) grants landowner approval to the Counties Manukau Kindergarten Association Incorporated to extend their lease and outdoor play area into Rautawa Place Reserve, 9R Rautawa Place, Kawakawa Bay, subject to all regulatory and statutory processes and requirements being met by the applicant; b) delegates to the Manager Land Advisory Services the establishment of conditions of approval; c) grants a deed of lease for additional premises to the Counties Manukau Kindergarten Association Incorporated, 9R Rautawa Place, Kawakawa Bay for the land indicated on the site plan Attachment A on the following terms and conditions: i) term – to commence on 1 October 2017 and expire on 30 April 2021; ii) all terms and conditions to reflect those contained in the original community lease to the Counties Manukau Kindergarten Association Incorporated.
Comments 9. Counties Manukau Kindergarten Association Incorporated holds an existing lease over part of Rautawa Place Reserve at 9R Rautawa Place, Kawakawa Bay. 10. The Association has applied for landowner approval for an extension of the lease to expand the outdoor play area into Rautawa Place Reserve at 9R Rautawa Place (Attachment B). 11. Delegation for approval sits with the Manager Land Advisory Services (tier 5) with local board endorsement, or with the local board by way of a formal resolution.
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12. The Association and council staff presented to the local board in April 2017, giving background on the need for more play area, along with other related matters such as the
effects of recent flood damage to the kindergarten operation.
13. An expanded play area in the reserve would be protected by a fence to the nearby stream and would curve slightly into the reserve without affecting its wider utility. This would also allow for the kindergarten to accept more children as a result of roll growth.
Item 19 Item 14. As part of their investigation into the proposed expansion, the kindergarten consulted with the community and the overall response was positive. 15. The reserve is vested in council and held in fee simple as a classified recreation reserve which is suitable for the established activities and the proposed extension. 16. A proposed 250 square metres of additional land is requested which will allow the current small triangular shaped play area at the back of the kindergarten to expand into a north facing aspect which will provide better amenity for the children. 17. The extension is proposed to arc to the north east from the entrance of the kindergarten and return to the kindergarten boundary at the rear to provide sufficient distance for movement behind the kindergarten, and distance from the stream. 18. It is important to ensure that any expansion does not alienate the remainder of the reserve and that the outdoor play / lease shape works with the natural lines of the park. 19. It is also important to ensure security to the rear, that Crime Prevention Through Environmental Design (CPTED) principles are observed and that other park assets are not affected. 20. It is proposed to retain the existing rear timber fence security purposes and fence the new area in the reserve in non-climbable visually permeable metal ‘pool fencing’. 21. Planting of medium height bushes spaced at intervals along the fence facing the reserve will help reduce wind flow, and soften the visual effect of the play area on the remainder of the open reserve. These will be received as park assets but will be able to be maintained by the kindergarten to remain below the top of the fence. 22. The portion of new fence closest to the stream, adjoining the existing timber fence, will remain unobstructed for sightlines, passive surveillance and to prevent concealment. 23. Expansion of the play area in itself does not generate a need for more parking however future increased staff numbers may require parking to be re-visited as it is at a premium on site. The Community Facilities Department would be unlikely to recommend development of sealed parking spaces on the reserve as it reduces useable reserve area. 24. The effects of the fenced play area on the rest of the reserve are considered minor – there will be a visual element but this is unlikely to detract from the use or utility of the reserve which is used informally, and will be reduced by the landscaping and curved nature of the fenceline. 25. The play area does not prevent access or circulation around the reserve or access to furniture. Its setback from the stream is generous and sits out-side the current flood prone areas recoded by council. It also allows for better circulation and observation around the fenced area. 26. The proposed extension is in alignment with council open space plans and is not impeded by any unitary plan requirements. 27. Although a small portion of the reserve would be used exclusively by the kindergarten the overall loss to the reserve is minor and there will be long term benefits to the children and community. 28. Staff recommends that the landowner approval and deed of lease for additional premises is granted to the applicant, with terms and conditions of the lease aligned to the original lease to the association.
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29. If the local board does not approve the application for lease for additional premises, the kindergarten will be unable to cater for the projected growth in enrolments and will not benefit from the enhanced amenity and extended play area would provide. Staff do not recommend this option. Consideration
Local board views and implications Item 19 Item 30. Staff has worked with the local board and the applicant since the first formal request for an expanded play area in December 2015. 31. On 11 April 2017, staff updated the local board in a workshop on the effects of the recent floods to the kindergarten and the need to expand the play area. 32. At the workshop verbal support for the proposal was given by the board. The board also indicated it would consider “land owner approval subject to all the required documentation, consultation, hearings, consents, permits etc. being completed and obtained” and required the matter to be reported for a decision.
Māori impact statement 33. Administering bodies under the Reserves Act are obliged to carry out their functions to give effect to the principles of the Treaty of Waitangi. Consultation with Iwi depends on the issue, its scale, and a reasonable threshold, with consultation undertaken on appropriate matters but not necessarily on all matters. 34. The land occupied by the kindergarten forms a part of the Kawakawa Bay Community Hall and Library complex which sits on the southern part of Rautawa Reserve. There are no sites of significance recorded against the land. 35. The site is not recorded as holding cultural or archaeological interest and the proposal to extend the outdoor play area over Rautawa Reserve does not trigger any Treaty of Waitangi settlement issues or matters in relation to customary right outcomes. In this matter Iwi consultation has not been undertaken by the applicant as there are no readily identifiable impacts on Māori, and any impacts are minor and no different than for others affected. 36. It will be appropriate for an accidental finds protocol condition to form a part of any conditions to approval.
Implementation 37. If landowner approval is granted there will be a requirement for notification of the proposed extended lease area. 38. The kindergarten would need to meet all consenting and statutory requirements before occupying the area of reserve.
Attachments No. Title Page Attachment A: Site Aerial Photo 67 A⇩ Attachment B: New Play Area 69 B⇩
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Signatories Authors Allan Christensen - Senior Land Use Advisor
Christine Benson - Lease Advisor Authorisers Remy De La Peza - Manager Land Advisory Services Rod Sheridan - General Manager Community Facilities
Nina Siers - Relationship Manager Item 19 Item
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Attachment A: Rautawa Place Reserve and Kawakawa Bay
Kindergarten
Item 19 Item
AttachmentA
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Item 19 Item
AttachmentB
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Licence to occupy and manage the Kawakawa Bay Community Hall
File No.: CP2017/19450
Purpose 1. To grant the Kawakawa Bay Community Association Incorporated a licence to occupy and manage the Kawakawa Bay Community Hall. 20 Item
Executive summary 2. In 2014, the Franklin Local Board reviewed hall and reserve management and operation in the Franklin area. 3. Staff were asked to develop a new model for the management and governance of Franklin’s halls. The community-led incorporation model was developed which provides opportunity for the community to govern and operate their local spaces, as either an incorporated society or charitable trust. 4. The association had been part of the Expression of Interest (EOI) process for halls in the Wairoa subdivision (one of three subdivisions in Franklin) but did not proceed to adopt the community–led model at that time. However, the investigation around reserve status, iwi approval and the necessary advertising was undertaken as part of the initial process. 5. The association has now formally requested, on behalf of the Kawakawa Bay Community Hall sub-committee, to adopt the community-led model to manage the hall (attachment A).This report recommends that the local board grant a new community licence to occupy and manage to the association for a term of three years, and to approve a funding agreement with an initial startup payment of $1000. 6. All terms and conditions of the licence will be in accordance with council’s Deed of Licence for rural halls, and council’s standard funding agreement.
Recommendation/s That the Franklin Local Board: a) grant a licence to occupy under section 73(3) of the Reserves Act 1977 to the Kawakawa Bay Community Association Incorporated for the Kawakawa Bay Community Hall which is located on a portion (247sqm more or less) of Lot 1 DP 47455, within Rautawa Place Reserve, 20 Kawakawa-Orere Road, Kawakawa Bay (see Attachment B) subject to the following terms: i) term – three years commencing from date of final approval ii) rent – $1.00 per annum if requested iii) a clause will be included in the deed of licence to record that the part of Rautawa Place Reserve described as Allotment 1 DP 47455 is owned by the Crown through the Department of Conservation. The land is only vested in trust in Auckland Council and as such, may be identified in future years for treaty settlement. iv) all other terms and conditions will be in accordance with the Reserves Act 1977 and the Manukau City Council Coastal & Riparian Reserves Management Plan adopted December 2009. b) approve a funding agreement with an initial startup payment of $1000. All terms and conditions of the licence will be in accordance with Council’s Deed of Licence for rural halls, and Council’s standard funding agreement.
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Comments Community-led incorporation model
7. In 2014, the local board reviewed hall and reserve management and operation in the Franklin area. Staff were asked develop a new model for the management and governance of Franklin’s halls that would allow flexibility and the ability to meet the requirements of the different types of halls and committees.
Item 20 Item 8. The community-led incorporation model provides opportunity for the community to govern and operate their local spaces, as either an incorporated society or charitable trust. 9. The community-led model has already been approved for three other halls in the Franklin area: Maraetai, Beachlands and Orere. 10. The current operating model under which the hall is managed is as follows: Auckland Council role Kawakawa Bay Community Association Inc. arranges and covers costs relating to all no current involvement operational activities and expenses (e.g. insurances, utilities, cleaning, consumables and custodian) plans and undertakes all capital and no current involvement renewal works receives income from activity bookings no current involvement
11. The proposed community-led operating model is as follows: Auckland Council Kawakawa Bay Community Association Inc. own the building and land manage and operate facility and site plans and undertakes all capital and set fees and charges renewal works cover costs of building insurance and collects fees from users, retains within and reinvests annual WOF within the enterprise undertakes maintenance in accordance pay outgoings – utilities, cleaning, public liability with licence insurance, other expenses and consumables and undertake minor internal maintenance as provided for within license activity reporting on an three monthly basis and an annual review
Kawakawa Bay Community Association Incorporated 12. The association was incorporated under the Incorporated Societies Act 1908 on 22 January 1986. The association’s rules include the object to take on, lease or otherwise acquire and to hold, improve, let, and lease lands and real property for the prosperity and general well-being of the settlement of Kawakawa Bay and its surrounding districts. 13. Staff are working alongside the association for the purpose of implementing the community– led model to formally manage the hall. The association unanimously approved the setting up of the subcommittee to manage the hall.
Land classification 14. The reserve is located 20 Kawakawa-Orere Road, Kawakawa Bay (attachment C). The reserve comprises three defined land parcels. The majority of the reserve is held by the Crown through the Department of Conservation and is vested in Auckland Council for both recreation and local reserve purposes. The reserve is subject to the provisions of the Act.
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15. The hall sits on land classified subject to the requirements of the Act as follows (attachment E):
Allotment 1 DP 47455, is held by the Crown through the Department of Conservation
as a classified recreation reserve and vested in Auckland Council in trust for recreation purposes. Public notification and stakeholder engagement
16. The reserve is subject to the requirements of the Act; to issue a licence for the part of the 20 Item hall situated on Allotment 334 requires the need for public notification and iwi consultation. Consideration Local board views and implications 17. Under the community-led incorporation model, future hall hire revenue will not appear in the local board budget as it will be retained by the committee to offset operating costs. 18. The recommendations within this report fall within the local board’s authority relating to the local, recreation, sports and community facilities.
Māori impact statement 19. A treaty clause will be included in the new deeds of licence for Allotment1 DP 47455 about the possibility of the land being returned to the Crown should a successful claim be lodged over the land. Implementation 20. If the licence is granted staff will commence with the following: the licence and the operational agreement will be drawn up a handover date will be confirmed between both parties property inspection of the site completed relevant stakeholders will be advised of the handover date signing of the license and handover day and celebrations ongoing support provided by the rural hall advisor and updates to the local board.
Attachments No. Title Page Attachment A - Request for Hall 75 A⇩ Attachment B - Kawakawa Bay Community Hall 77 B⇩ Attachment C - Location of Hall 79 C⇩
Signatories Authors Jan Pratt - Senior Administrator Jo Heaven - Rural Hall Advisor (Rodney) Authorisers Graham Bodman - General Manager Arts, Community and Events Rod Sheridan - General Manager Community Facilities Nina Siers - Relationship Manager
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Item 20 Item
AttachmentA
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Item 20 Item
AttachmentB
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Item 20 Item
AttachmentC
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Revised concept plan for Karaka Sports Park
File No.: CP2017/19619
Purpose
1. To approve the revised concept plan for Karaka Sports Park. Item 21 Item Executive summary 2. The Karaka Sports Park (the park) is a significantly large park within the Franklin Local Board boundaries. The park is home to a number of sports clubs catering for a number of codes including tennis, rugby, cricket, netball and bowls. 3. The Karaka Sports Park Trust (the Trust) was formed to facilitate the development of the park and has prepared the concept plan dated July 2016 presented in Attachment A to this report. 4. Previous concept plans at the park have been approved by the Franklin District Council and the Franklin Local Board. The plan presented in this report is a revision of the previously approved plans and provides additional detail to allow sequential development on a staged basis. 5. Approval of the plan presented in Attachment A to this report will allow the park’s development to continue. Future land owner approval and regulatory consents will be required before the building of any facility is undertaken. Approval of the concept plan does not imply any additional consent for which separate applications will have to be made. 6. To enable process efficiencies it is recommended that land owner approval be delegated to the Manager Land Advisory Services within the Community Facilities Department of Auckland Council.
Recommendation/s That the Franklin Local Board: a) approves the Karaka Sports Park concept plan dated July 2016 in Attachment A to the report entitled ‘Revised concept plan for Karaka Sports Park”. b) notes that any facilities to be developed by the Karaka Sports Park Trust or other entity will require all appropriate approvals including landowner approval. c) delegates land owner approval for the stages contemplated in the concept plan to the Manager Land Advisory Services within the Community Facilities Department of Auckland Council. d) notes that any future developments by council are subject to funding being available and confirmed via the Long Term Plan.
Comments Background 7. Karaka Sports Park is located within the Franklin Local Board area and comprises more or less 17.5 hectares of sport facilities including grass fields, courts, wickets, greens, clubhouse and storage facilities. Various sport clubs are located at the park. They share facilities and work collaboratively to better utilise available facilities. 8. The Karaka Sports Park Trust was incorporated as a charitable trust on 18 May 2010. Its purpose is to, amongst other things; facilitate the development of the park. The trust has worked with Auckland Council for a number of years to develop a concept plan to meet community needs.
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Concept Plans 9. The park is comprised in two certificates of title with the vast majority (17.1158 hectares)
classified as a recreation reserve. Various concept plans for the park have been prepared
over recent years. On 30 July 2009 the Franklin District Council endorsed the concept plan dated January 2009 (Resolution 2009/7/43 refers). The plan is attached to this report in Attachment C.
10. On 9 December 2014 the concept plan dated July 2014 in Attachment B to this report was Item 21 Item approved by the Franklin Local Board (Resolution number FR/2014/188). That the Franklin Local Board approves the Karaka Sports Park Master Plan as recommended by the Karaka Sports Park Trust (refer attachment B on page 33 of the agenda) to guide the future development of Karaka Sports Park, noting: a) any future developments by council are subject to funding being available and confirmed via the Long Term Plan. b) any facilities to be developed by the Karaka Sports Park Trust and clubs will require all appropriate approvals including landowner approval, which is separate to the approval of the master plan provided as part of this report. 11. The Trust has further developed and refined the concept plan for the park with the latest iteration now presented for approval. The plan is contained within the concept design report dated July 2016 and is found in Attachment A to this report. The concept design report is predominantly unchanged from the plans previously approved with the grass playing platform arrangement largely retained. The concept design report provides staged layouts with each layout broken-down to a number of smaller scopes of construction. This allows the flexibility required for a development of this scale and enables sequential development. Any changes to previously approved plans are considered by council staff to be of a minor nature.
Options considered 12. The following options were considered: Option considered Comments Recommendation Approve the The presented concept plan supports the Recommended concept plan Karaka Sports Park Trust endeavours to option presented develop community sports facilities at Karaka Sports Park. It provides further detail to allow staged development to progress. The Franklin local board will have the opportunity to approve variations to the presented concept plan in the future if required. Decline the The presented plan is consistent with the two Not recommended approval of the previous plans which have been approved by concept plan the Franklin District Council and Franklin presented Local Board respectively. Park development will be potentially delayed. Request a new Considered that the presented plan provides Not recommended concept plan to be sufficient detail for the park development to developed progress. Preparing a new concept plan would be an unnecessary expense. The Franklin local board will have the opportunity to approve variations to the presented concept plan in the future if required.
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13. Approval of the plan presented in Attachment A to this report will enable the park’s development to continue. Future land owner approval and regulatory consents will be required before the building of any facility is undertaken. Approval of the concept plan does not imply any additional consent for which separate applications will have to be made as noted in Resolution number FR/2014/188.
Consideration Local board views and implications 21 Item 14. Council staff and representatives from the Trust discussed the park’s development and the concept plan contained in Attachment A with the Franklin Local Board at a workshop on 9 May 2017. 15. Local board members informally expressed support for the plan. 16. Local board members informally requested that land owner approval which is required to implement the concept plan be delegated to council staff.
Māori impact statement 17. The development of the Karaka Sports Park supports Auckland Council’s commitment to Māori and supports positive outcomes for Māori participation in sport and recreation. 18. The implementation of this concept plan and future detail design and will provide opportunities for iwi consultation.
Implementation 19. The implementation of the concept plan, as proposed, is dependent on funding in the Long Term Plan, consideration of the priorities for sport and recreation provision, (e.g. Community Facilities Network Plan) and other public private partner funding. 20. To enable process efficiencies it is recommended that land owner approval be delegated to the Manager Land Advisory Services within the Community Facilities Department of Auckland Council.
Attachments No. Title Page Karaka Sports Park concept plan dated July 2016 (Under Separate A⇨ Cover) Karaka Sports Park concept plan dated July 2014 85 B⇩ Karaka Sports Park concept plan dated January 2009 87 C⇩
Signatories Authors Martin Devoy - Sport and Recreation Advisor Authorisers Dave Stewart - Manager Sport & Recreation Mace Ward - General Manager Parks, Sports and Recreation Nina Siers - Relationship Manager
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Item 21 Item
AttachmentB
Revised concept plan for Karaka Sports Park Page 85
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Item 21 Item
AttachmentC
Revised concept plan for Karaka Sports Park Page 87
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Item 21 Item
AttachmentC
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Support for Waiuku Information Centre
File No.: CP2017/19424
Purpose 1. To approve a contribution of $5,000 towards the operating costs of Waiuku Information Centre over the summer of 2017/2018. 22 Item
Executive summary 2. The Waiuku Business Association has requested financial support of $5,000 towards the operation of the information centre over the forthcoming summer period. The centre is staffed by volunteers and provides a service to visitors and to local businesses. Attachment A to this report outlines the visitor statistics and the benefits provided to local and regional businesses by the centre. 3. Financial support was provided in recent years from a governance budget, towards the office space used by a previous member of Franklin Local Board. This situation no longer applies; therefore a contribution from the governance budget is no longer appropriate. 4. At a workshop on 15 August, Franklin Local Board discussed the visitor statistics and the services provided by the information centre. Members felt that any contribution should be a one-off to cover a transitional period, during which the business association should be advised to look at seeking other forms of revenue in future. Other sources of funding could include, for example, sponsorship by local businesses or charging businesses to hold their brochures or information and distribute material through the centre. 5. If members wish to make a one-off contribution of $5,000 to the information centre costs, this could be provided from the Community Response Fund, which presently has a balance of $84,000 for the 2017/2018 financial year.
Recommendation/s That the Franklin Local Board: a) Approve a one-off payment of $5,000 to Waiuku Business Association, from the 2017/2018 Franklin Local Board community response fund, for costs associated with running the Waiuku Information Centre over the summer 2017/2018 period. b) Approve the transfer of the $5,000 allocated from the 2017/2018 Franklin Local Board community response fund, into the Local Economic Development budget and work programme for 2017/2018, in order to enable implementation and reporting.
Attachments No. Title Page Waiuku Information Centre statistics 91 A⇩
Signatories Authors Karen Gadomski - Senior Local Board Advisor - Franklin Local Board Authorisers Nina Siers - Relationship Manager
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Item 22 Item
AttachmentA
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Te Puru Community Charitable Trust - Key Performance Indicators and Delivery Requirements for 2017/2018 - 2019/2020
File No.: CP2017/19517
Purpose Item 23 Item 1. To approve key performance indicators (KPIs) and delivery requirements in Attachment 1 for inclusion in the funding agreement with the Te Puru Community Charitable Trust for 2017/2018 – 2019/2020. Executive summary 2. Te Puru Community Charitable Trust (the trust) provides sport and recreation services to the communities of Maraetai and Beachlands at the Te Puru Community Centre in Te Puru Park, Maraetai. The community centre functions as a leisure centre and is important within the facilities network as without it, there would be a gap in provision. 3. The trust is a Council Controlled Organisation (CCO). At present, the trust is exempt from CCO monitoring and reporting. This exemption will be reconsidered by the Finance and Performance Committee by September 2019. 4. Council has had a funding agreement with the trust since 2005/2006. Since 2010/2011, the funding agreement has been an annual agreement which has included delivery requirements the trust is required to achieve during the year, in order to receive a grant. 5. The grant is known as a Community Access Grant. Guidelines for the allocation of grants were approved by the Parks, Recreation and Sport Committee in July 2016. 6. In early 2017, the sport and recreation team completed a review of the Te Puru Community Centre and Park. The scope included identifying the most efficient and effective delivery model to achieve the desired outcomes for the local community. The most efficient and effective delivery model for the Te Puru Community Centre is under a community ownership and management model. Recommendations from the review have been included in the proposed KPIs and delivery requirements for the trust. 7. In May 2017 the Environment and Community Committee approved the allocation of $325,000 per annum to the trust for the period 2017/2018 to 2019/2020. The purpose of the grant is for the trust to provide community access to the Te Puru Community Centre. 8. This report presents the proposed KPIs and delivery requirements to be included in a three year funding agreement for the period 2017/2018 – 2019/2020. The proposed KPIs and delivery requirements in Attachment 1 outline the deliverables the trust must achieve in order to receive payment of the grant. They include: increased participation in sport and recreation, particularly by Maori and girls aged 10-18 years promotion of the facility for casual use delivery or facilitation of new initiatives to promote sport and recreation within the facility an increase in the number of programmed activities offered an updated asset management plan and regular updates on asset renewals.
Recommendation/s That the Franklin Local Board approves key performance indicators and delivery requirements in Attachment 1 of the report entitled ‘Te Puru Community Charitable Trust - Key Performance Indicators and Delivery Requirements for 2017/2018 - 2019/2020’ for
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inclusion in the funding agreement with the Te Puru Community Charitable Trust for 2017/2018 – 2019/2020.
Comments Background 11. Te Puru Community Centre was developed to provide an indoor leisure facility for the residents of Beachlands and Maraetai and to serve as clubrooms for sports based at Item 23 Item Te Puru Park. Without it there would be a gap in the provision of sport and recreation services. 12. At the time the facility was constructed the two communities were separate and development of the facility at Te Puru Park was seen as a catalyst for linking the communities through a common hub. 13. Construction of the facility was a local community project that began in 1997 with the help of a capital contribution of $ 385,000 from Manukau City Council. In 1998, construction stopped at the framing stage due to lack of funding. 14. In 2003, the Te Puru Community Charitable Trust (the trust) was incorporated. Manukau City Council and the ASB Community Trust each contributed $1,332,500 to the capital cost of completing construction and the building opened to the public in 2005. 15. The trust was set up by Manukau City Council as a Council Controlled Organisation (CCO) as council saw benefits from having members of the community directly involved in what was delivered and how it was delivered. The appointment of trustees is the joint responsibility of the mayor of Auckland Council, chairperson of the trust and the chairperson of Counties Manukau Sports Foundation. If a consensus cannot be reached, the matter is determined by a majority vote, in accordance with a process in the trust deed. 16. The trust owns the community centre and has a ground lease from council. The lease expired in 2014 and the trust has submitted an application to renew the lease. 17. The trust has accumulated approximately $600,000 in cash reserves and intends to use some of this funding to address storage and building design issues at the facility.
Purpose of the trust 18. The trust’s purpose is stated in its Deed of Charitable Trust (dated 20 December 2002). The purpose is to promote, support and undertake programmes, actions and initiatives for the recreational, cultural and other community needs of the community. The deed specifies that this can include the performing and visual arts, provision of a headquarters for sporting and cultural organisations as well as festivals exhibitions and fairs. 19. The geographic area that the trust must promote its services to includes the Beachlands, Maraetai, Whitford and Clevedon communities. In April 2014, a catchment study found that 90% of facility users came from the Beachlands and Maraetai areas. 20. Six sports clubs are affiliated with the trust, as follows: rugby, football, netball, hockey, touch rugby and athletics. These clubs pay an annual affiliation fee to the trust. Four clubs based at the park are not affiliated to the trust. They are the tennis, cricket, bike and sea scouts clubs. The tennis club and sea scouts own their own buildings on the park.
Trust status 21. The trust is a Council Controlled Organisation (CCO). It is currently exempt from CCO monitoring and reporting. This exemption will be reconsidered by the Finance and Performance Committee by September 2019. 22. In 2017, the trust has been considering its legal status as a CCO. The trust’s preference is to maintain its current legal structure as a CCO.
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Operational grant - historical overview 23. When the trust took over managing Te Puru Community Centre in 2005, Manukau City
Council provided an operational grant of $131,000. Since then the grant has been increased
on several occasions although not since the amalgamation of councils in 2010. In Table 1 below, a summary of the operational grants paid to the trust since 2005/2006 is presented. Table 1 – Operational grants paid to the Te Puru Community Charitable Trust
Year Grant Amount 23 Item 2005/2006 $131,000 2006/2007 $136,000 2007/2008 $189,000 2008/2009 $189,000 2009/2010 $295,000 2010/2011 $300,900 (incl CPI) 2011/2012 $314,441 (incl CPI) 2012/2013 $319,472 (incl CPI) 2013/2014 $327,459 (incl CPI). Not subject to GST 2014/2015 $327,459, not subject to GST 2015/2016 $327,459, not subject to GST 2016/2017 $327,459, not subject to GST
24. From 2013/2014 a council wide policy was implemented whereby GST was no longer applied to operational grants From 2014/2015 the grant has not included an adjustment for inflation.
Te Puru Community Centre Delivery Model Review 25. In late 2016, the sport and recreation team led a review of Te Puru Community Centre and park. The purpose of the review was to consider the most efficient, effective and sustainable model to achieve the desired outcomes. The scope included: determining the desired outcomes council is seeking from the facility and park summarising the current delivery and performance using information available identifying possible operational models and delivery options consulting with key stakeholders on options reporting on the preferred way forward. 26. In March 2017, the Te Puru Community Centre Delivery Model Review was completed. The review recommended that the most efficient and effective delivery model for the Te Puru Community Centre is under a community ownership and management model. Under this model, the trust continues to employ staff to deliver services at the facility. Other recommendations were that: council continues to fund the trust to ensure the ongoing delivery of services and activities to the community the desired outcomes for the facility and park that were identified during the review, be approved by the trust and local board the trust be recognised as acting on behalf of all users at the park and facility to provide “one voice” the trust appoint an independent organisation to provide advice and management support to develop systems and processes.
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27. Franklin Local Board agreed with the preferred delivery model and in April 2017, approved the desired outcomes and endorsed the trust acting as “one voice” at the park. To follow is
the Franklin Local Board resolution from 18 April 2017.
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28. Recommendations from the Te Puru Community Centre Delivery Model Review were considered during the preparation of the proposed KPIs and delivery requirements for the trust.
Community Access Grant 29. The grant to the trust is known as a Community Access Grant. In July 2016, guidelines for these grants were approved by the Parks, Recreation and Sport Committee. In early 2017, the guidelines were used to assess each potential recipient of a Community Access Grant, as to its eligibility to receive a grant. 30. The trust is eligible to receive a grant and on 16 May 2017, the Environment and Community Committee resolved as follows: Resolution number ENV/2017/1 MOVED by Cr D Newman, seconded by Cr R Clow: That the Environment and Community Committee: a) approve the allocation of funding from the existing Sport and Recreation Community Access Scheme budget as follows: i) $60,000 to AUT Millennium Ownership Trust to provide community access to Sovereign Stadium from 1 July 2017 to 30 June 2018 ii) $40,000 per annum to Avondale College to provide community access to the stadium, hockey turf and six netball courts from 1 July 2017 to 30 June 2020 iii) $100,000 per annum to Tamaki College Community Recreation Centre Trust to provide community access to Tamaki Recreation Centre from 1 July 2017 to 30 June 2020 iv) $90,000 per annum to East City Community Trust to provide community access to ASB Stadium from 1 July 2017 to 30 June 2020
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v) $80,000 per annum to Waiheke Recreation Centre Trust to provide community access to Waiheke Recreation Centre from 1 July 2017 to 30 June 2020 vi) $325,000 per annum to Te Puru Community Charitable Trust to provide community access to Te Puru Community Centre from 1 July 2017 to 30 June 2020 vii) $150,000 per annum to Kolmar Charitable Trust to provide community access to Kolmar (Papatoetoe Sports Centre) from 1 July 2017 to 30 June 2020
viii) $150,000 to Auckland Netball to provide community access to the Auckland Netball 23 Item Centre from 1 July 2017 to 30 June 2018. 31. The funding for the Community Access Grant is within the Franklin Local Board Asset Based Services budget.
Funding Agreement for the Te Puru Community Charitable Trust, 2017/2018 – 2019/2020 32. The Community Access Grant will be provided to the trust via a funding agreement. The rationale for a three year funding agreement is that the most efficient and effective delivery model for Te Puru Community Centre is under a community ownership and management model. In addition, the desired outcomes council is seeking at Te Puru Community Centre are clear. 33. Benefits of a three year funding agreement are that trust will have financial security as it implements its 2017/2018 to 2019/2020 strategic plan. Also, trust and council staff can focus their efforts on the implementation of recommendations from the Te Puru Community Centre Delivery Model Review.
Outcomes council is seeking from the Community Access Grant 34. Outcomes council is seeking from the Community Access Grant at Te Puru Community Centre include the following, and are stated in Attachment 1: engaging with the community to promote the facility and encourage participation in programmes improving affordability and accessibility improving participation in sport and recreation with a focus on Maori and girls aged 10-18 years increasing the diversity of activities offered to users that the trust acts on behalf of all facility users, including clubs, for the new “one voice” approach at Te Puru Park achieving value for money, from the investment capable governance effective and efficient operations increasing satisfaction among users of the facility.
KPIs and Delivery Requirements, 2017/2018 – 2019/2020 35. The KPIs and delivery requirements in Attachment 1 reflect areas of focus across all recipients of a Community Access Grant. 36. In addition, the following recommendations from the Te Puru Community Centre Delivery Model Review have been incorporated into the proposed KPIs and delivery requirements. These are that the trust: develop procedures and processes for engaging with clubs, stakeholders and users. Refer to Attachment 1, No. 5 review, develop and implement procedures and processes in order to collect accurate data/information to report on KPIs for the facility, park (where the trust facilitates or organises activities / programmes / events for the community on the park) and clubs. Refer to Attachment 1, No. 8
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appoint an expert to provide advice and management support and review the advice and support provided. Refer to Attachment 1, No 8
submit an asset management plan with funding linked to current reserves and ongoing depreciation funding. Refer to Attachment 1, No. 8. Consideration
Item 23 Item Local board views and implications 37. A workshop was held with Franklin Local Board on 29 August 2017 to seek the board’s input into the KPIs and delivery requirements. The board’s feedback is reflected in Attachment 1 and will be included in the funding agreement.
Māori impact statement 38. Council’s funding agreement seeks to ensure the trust is a robust entity which is in the position to increase community participation at the facility, including the potential to increase participation by Māori. Within the Beachlands and Maraetai areas, 8.1% of the population is Maori. It is likely some Māori will benefit from the recommended KPIs and delivery requirements as they include targeting Maori to increase participation in sport and recreation. 39. In Year 1 of the funding agreement, the trust will work toward collecting data on Maori children and young people with a view to further understanding their participation patterns. In Year 2 and Year 3, the trust will be in a position to report data on the active participation of Maori children and young people. Implementation 40. Pending the local board consideration of this report, the funding agreement will be finalised and sent to the trust chairperson for review and feedback by the trust. 41. Pursuant to the trust’s agreement, the funding agreement will be signed by both parties. 42. The sport and recreation team will monitor the requirements specified in the funding agreement. The grant will be paid quarterly upon receipt of a satisfactory report showing that the trust is achieving the KPIs and delivery requirements. 43. The local board will receive updates via its quarterly report from Parks Sport and Recreation Department.
Attachments No. Title Page Outcomes, Key Performance Indicators and Delivery Requirements for 99 A⇩ 2017/2018 – 2019/2020
Signatories Authors Rose Ward - Sport and Recreation Advisor Authorisers Dave Stewart - Manager Sport & Recreation Mace Ward - General Manager Parks, Sports and Recreation Nina Siers - Relationship Manager
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Public alerting framework for Auckland
File No.: CP2017/19669
Purpose 1. To provide information on the Public Alerting Framework for Auckland. The report also provides the results of an analysis carried out by GNS Science, identifying communities at 24 Item risk from tsunami across Auckland. 2. In addition, the report also seeks in-principle support for the proposed enhancement of Auckland’s tsunami siren network.
Executive summary 3. In February 2017, the Auckland Civil Defence and Emergency Management (CDEM) Group Committee endorsed the draft Public Alerting Framework for Auckland. 4. Following on from this, crown research agency, GNS Science was commissioned to provide an analysis of those communities most at risk from tsunami within the orange and red tsunami evacuation zones. 5. The GNS report and the Public Alerting Framework was presented to local boards in workshop sessions. Auckland Emergency Management is asking local boards for in principle support for the Public Alerting Framework and for an enhanced tsunami siren network. 6. Next steps involve procurement and design of tsunami siren and signage. Further information will be presented to local boards in due course.
Recommendation/s That the Franklin Local Board: a) notes the approach to public alerting as outlined in the Public Alerting Framework for Auckland (Attachment A of the report entitled ‘Public alerting framework for Auckland’). b) provides in-principle support for the development of an enhanced and expanded regional tsunami siren network, noting that further information on design, placement and other considerations for the network will be reported in due course.
Comments Tsunami risk for Auckland 7. A tsunami is a natural phenomenon consisting of a series of waves generated when a large volume of water in the sea, or in a lake, is rapidly displaced1. Tsunami threats pose a risk to New Zealand and to Auckland. Occurrence rates of tsunami are higher in the Pacific than for other oceans because of the "Ring of Fire".2 Tsunami waves are most commonly caused by underwater earthquakes. In addition, these events have the potential to cause multiple other hazards including but not limited to; fire, fault line ruptures, coastal inundation, landslides, lifeline utility failures and serious health issues.3 The Tonga-Kermadec trench is one of the Earth’s deepest trenches, and is Auckland’s highest risk for tsunami. Auckland is susceptible to regional and distant source tsunami, that is, tsunami generated from earthquakes in and around the Pacific Rim with travel time more than 1 hour as well as locally generated tsunami. Tsunami can be categorised as local, regional or distant based on their travel time or distance to the Auckland coastline.
1 Berryman, K. et al. (2005) Review of Tsunami Hazard and Risk in New Zealand. Dunedin, Institute of Geological and Nuclear Sciences Limited. 2 GNS Science, Tsunami in New Zealand data accessed on 26th June 2017 from https://www.gns.cri.nz/Home/Our- Science/Natural-Hazards/Tsunami/Tsunami-in-New-Zealand 3 ACDEM (2016), Auckland Civil Defence and Emergency Management Group Plan 2016-2021
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Local source – less than 1 hour travel time. These tsunamis can be generated by offshore faults, underwater landslide or volcanic activity.
Regional source – Earthquakes in and around the Pacific Islands and the Tonga- Kermadec Trench 1 to 3 hours travel time to Auckland Distant source – Commonly generated by a large earthquake from any location around the Pacific Rim including but not limited to South America, Japan, the Aleutian Islands 4 Item 24 Item and Alaska. The travel time to Auckland will be 3 hours or greater.
Figure 1: This map shows the position of New Zealand in the Pacific Ocean within an area of intense seismic activity called the ‘Ring of Fire’. Source: GNS Science
Tsunami sirens 5. Currently, Auckland has 44 fixed tsunami warning sirens across nine sites in legacy Rodney and Waitakere. These sirens were installed in 2008 and 2010 and do not meet current government technical standards5 for tsunami warning sirens. All new and existing siren installations will need to meet these standards by June 2020. 6. Auckland Emergency Management is currently investigating the upgrading of its existing siren network from ‘tone-only’ sirens to those with PA/voiceover loudspeaker capability. The sirens have a strong immediate effect and can prompt immediate action to seek further information. There are valuable benefits in using tsunami sirens, in particular, sirens can be
4 Auckland Council, Natural hazards and emergencies- Tsunami data accessed on 26th June 2017 from http://www.aucklandcouncil.govt.nz/en/environmentwaste/naturalhazardsemergencies/hazards/pages/tsunamihazardsin auckland.aspx
5 5 MCDEM (2014), Tsunami Warning Sirens Technical Standard [TS 03/14]
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used when other communications (e.g. cell phones and radio broadcasting) may not have the maximum reach or be as effective. It is commonly accepted across the emergency management sector that effective public alerting systems are those that take a holistic view. This being said, public alerting needs to be well planned, understood, and in conjunction with effective public education information and campaigns. This is imperative for a regionally consistent approach to public alerting that communities can use and understand. 7. The limited locations of the present tsunami siren systems have been identified as a gap in the public alerting capabilities of Auckland region. Presently, Auckland is not well 24 Item represented by tsunami sirens with the estimated reach of Auckland’s current sirens being only eight per cent of the ‘at-risk’ population. Auckland’s tsunami siren network is currently being considered for enhancement and expansion through the delivery of the Public Alerting Framework.
Public Alerting Framework 8. Auckland Council has recognised the need for a regionally consistent approach to public alerting through the adoption of the Public Alerting Framework. The Framework, which was approved for consultation with local boards in February 2017, has been designed to: explain what public alerting in a CDEM sense is, what it can and cannot do; give detail on the range of channels for public alerting currently available in Auckland; highlight the advances being taken with regards to public alerting at a national level; provide some commentary on tsunami sirens, their uses and limitations; and assist with decisions taken by the Auckland CDEM Group Committee, local boards and partners and stakeholders with regards to the prioritisation of budgets and options for enhancing public alerting across the Auckland region. 9. Auckland Council recognises the need to enhance the public alerting network, and as such, has allocated funds from the Long-Term Plan for this venture. This funding provides a starting point for consultation on the future of Auckland’s tsunami siren network and the enhancement of public alerting. 10. It is important to understand that no one public alerting system is without fault. The Public Alerting Framework focusses on the use of multi-platforms, understanding that a holistic approach is one that maximises the reach of public alerting in an emergency or hazard event. Through this project, prioritised public education is critical. Without effective public education and engagement activities, sirens alone are not considered a standalone approach to public alerting.
GNS Science report Introduction and methodology 11. Following the endorsement of the Public Alerting Framework, crown research agency GNS Science was contracted to complete an independent analysis (see Appendix B) of those communities most at-risk of tsunami. 12. A GIS based analysis was used to calculate the number of exposed residents in communities. The analysis used 2013 census population data to identify the number of residents located in the red and orange tsunami evacuation zones. (see Figure 2.) For further detail on the evacuation zones and the methodology please see Appendix B.
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Figure 2. Auckland red and orange tsunami evacuation zones as used in the GNS Science analysis Results 13. The results of the analysis carried out by GNS Science identified 217 communities at-risk from tsunami. For all 217 communities modelled, there are a total of 49,853 people at-risk from tsunami in the orange and red evacuation zones. For detailed information on the results of this analysis including detail on those communities at risk of tsunami please refer to the report from GNS Science at Appendix B.
Next steps 14. Workshops have been held with local boards across the region in order to share the results of the GNS Science report and the intention to implement an enhanced and expanded regional tsunami siren network. This report seeks in-principle support for this enhanced and expanded network. More information on design, placement and other considerations for the network will be reported in due course
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Consideration Local board views and implications
15. Workshops on tsunami risk were held with local boards in 2016. Following the development of the Public Alerting Framework further information on tsunami risk, including the results of the GNS Science report, were shared with local boards between July and October 2017. Local boards were told that in-principle support for the enhanced and expanded tsunami
siren network would be sought at formal business meetings of local boards. 24 Item 16. As key decision makers representing local communities, local board input into this important project will continue.
Māori impact statement 17. There are no particular impacts on Maori communities which are different from the general population arising from this report. The Public Alerting Framework for Auckland notes the importance of community resilience, of reaching all members of the community and of having systems in place to ensure that public alert messages are understood and ubiquitous.
Implementation Once in-principle support has been achieved, procurement and design of tsunami siren and signage will be undertaken.
Attachments No. Title Page Public Alerting Framework (Under Separate Cover) A⇨ GNS Science report (Under Separate Cover) B⇨
Signatories Authors Celia Wilson - Project Manager Authorisers Craig Glover - Head of Strategy and Planning John Dragicevich - Director Civil Defence and Emergency Management Nina Siers - Relationship Manager
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Auckland Plan Refresh - Local Board Engagement
File No.: CP2017/19039
Purpose 1. To seek local board feedback on draft Auckland Plan content to inform the final draft of the refreshed Auckland Plan. 25 Item
Executive summary 2. In June and July 2017 the Auckland Plan refresh team provided all local boards with summaries of the strategic themes and focus areas for the refreshed Auckland Plan for their consideration. 3. Resolutions and feedback from local boards over June and July, and feedback from stakeholders informed the further development of the content and development of the strategic framework. The framework was approved in principle by the Planning Committee on 1 August 2017. A summary of the feedback from local boards accompanied the report to the Planning Committee. 4. A further update on the Auckland Plan refresh was sent by memo to local boards on 16 August 2017. This memo highlighted next steps, in particular that there would be further engagement with local boards in September 2017. 5. Local boards are scheduled to hold workshops during September 2017 to review the Auckland Plan package of materials, including content across the six outcome areas and the Development Strategy. This report seeks formal feedback on this content which will be considered as part of the proposed Auckland Plan. 6. Further Planning Committee meetings will be held in October and November to finalise draft content for the proposed Auckland Plan prior to public consultation in early 2018.
Recommendation/s That the Franklin Local Board: a) provides feedback, including any specific feedback on the package of materials across the six outcome areas and the Development Strategy (Attachment A of the report entitled ‘Auckland Plan Refresh - Local Board Engagement’). b) notes that the resolutions of this meeting will be reported back to the Planning Committee for consideration in the drafting of the refreshed Auckland Plan.
Comments 7. Auckland Council is required under the Local Government (Auckland Council) Act 2009 to develop and review a spatial plan for Auckland. The Auckland Plan refresh provides an opportunity to revisit Auckland’s most challenging issues, to ensure the plan continues to be a useful guiding document for Auckland. 8. On 28 March 2017, the Planning Committee endorsed a streamlined spatial approach for the refresh of the Auckland Plan. The refreshed plan is intended to be more focused and structured around a small number of inter-linked strategic themes that address Auckland’s biggest challenges. The plan is also intended to have a greater focus on the development strategy.
Local Board involvement in the refresh 9. Local board chairs have been invited to all Planning Committee workshops on the Auckland Plan during 2017. Throughout these workshops, chairs (or their representatives) have provided early input into opportunities and challenges for Auckland over the next 30 years
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and feedback on the proposed strategic framework for the refreshed Auckland Plan. This input was the views of chairs only and does not represent formal local board feedback.
10. At local board cluster briefings in February and April 2017, local board members gave feedback and information which was used to refine the scope of strategic themes and focus areas. 11. A report on the Auckland Plan Refresh was considered at local board business meetings in
Item 25 Item June and July 2017. Local boards were invited to consider their formal position on the themes and focus areas and provide further feedback. 12. Local board cluster briefings were also held in April and July 2017 on the Development Strategy which is a core component of Auckland Plan. 13. Resolutions and feedback from local boards over June and July informed the further development of a draft strategic framework. This was approved in principle by the Planning Committee on 1 August 2017. A summary of the feedback from local boards accompanied this report to the Planning Committee. 14. A further update on the Auckland Plan refresh was sent by memo to local boards on 16 August 2017. This memo highlighted next steps, in particular that there would be further engagement with local boards in September 2017. 15. Local boards are scheduled to hold workshops during September 2017 to review the Auckland Plan package of materials, including content across the six outcome areas and the Development Strategy. This report seeks formal feedback on this content which will be considered as part of the proposed Auckland Plan. 16. Further Planning Committee meetings will be held in October and November to finalise draft content for the proposed Auckland Plan prior to full public consultation in early 2018. Consideration Local board views and implications 17. Local board feedback on the package of engagement material is being sought in this report. 18. Local boards play an important role in relation to the content of the Auckland Plan through communicating local views to the governing body and providing input to regional strategies, policies, and plans.
Māori impact statement 19. The council is required to provide opportunities for Māori engagement and to support Māori capacity to participate in decision-making. When making significant decisions in relation to land or a body of water, the council must take into account the relationship of Māori and their culture and traditions with their ancestral land, water, sites, waahi tapu, valued flora and fauna and other taonga. 20. Staff from the Independent Māori Statutory Board (IMSB) provided guidance on the strategic themes of the plan. The IMSB’s Māori Plan for Tāmaki Makaurau was a guiding document underpinning the development of the strategic themes and focus areas. 21. The strategic themes acknowledge and celebrate Māori culture as Auckland’s point of difference, and Māori as Treaty partners in Auckland. 22. Māori Identity and Wellbeing is one of the six outcomes of the plan. The outcome describes the application of Te ao Māori values to the region, acknowledges the unique role of mana whenua as kaitiaki of Tāmaki Makaurau and acknowledges the foundational role of Te Tiriti o Waitangi. 23. Engagement with mana whenua, mataawaka, and relevant Māori community groups has been undertaken to develop the draft plan.
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Implementation 24. Feedback from the local boards will be summarised and provided to the Planning Committee
for consideration in the drafting of the refreshed Auckland Plan.
Attachments
No. Title Page Item 25 Item Auckland Plan Draft Content Package 113 A⇩
Signatories Authors Denise O’Shaughnessy - Manager Strategic Advice Authorisers Jacques Victor - GM Auckland Plan Strategy and Research Nina Siers - Relationship Manager
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Approval to interchange the names of two appproved Private Way names. The Private Ways are within the same site, with the main access off 9A-C Bush Road, Runciman
File No.: CP2017/17998
Item 26 Item Purpose 1. The purpose of this report is to seek approval from the Franklin Local Board to interchange two previously approved Right of Way names, with main access off Bush Road, Runciman.
Executive summary 2. In March 2017, Resource Consent was granted by Auckland Council for a subdivision at Bush Road, Runciman (Reference VCC/2016/2351). Two Private Ways will serve multiple lots. 3. On 27 June 2017 the Franklin Local Board approved the names of two Private Ways (resolution number FR/2017/102). The title of the Report is ’Approval to name two Private Ways with access off 9A-C Bush Road, Runciman’. The names ‘Suzanna Lane’ for Private Way 1 and ‘Pryor Lane’ for Private Way 2 were approved by the Local Board. Both names meet the road naming guideline criteria as addressed in the road naming report. An error occurred during lodgement of the road naming request, which has resulted in the names being allocated incorrectly. The Applicant would like to interchange both names to name each Private Way as originally intended. This will result in Private Way 1 being named ‘Pryor Lane’ and Private Way 2 being named ‘Suzanna Lane’.
Recommendation/s That the Franklin Local Board: a) rescinds resolution FR/2017/102 ‘Approval to name two Private Ways with access off 9A-C Bush Road, Runciman’ b) approves the road names ‘Pryor Lane’ for Private Way 1 and ‘Suzanna Lane’ for Private Way 2.
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Comments 4. The following map shows the location of two Private Ways with the names being approved
by the Local Board on 27 June 2017 (FR/2017/102), as shown below:
26
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Approval to interchange the names of two appproved Private Way names. The Private Ways are Page 122 within the same site, with the main access off 9A-C Bush Road, Runciman
Franklin Local Board 26 September 2017
5. An alteration to resolution FR/2017/102 is sought to interchange both approved names and
name each Private Way as originally intended, as shown below:
Item 26 Item
Decision Making 6. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards. Assessment 7. The names ‘Pryor’ and ‘Suzanna’ have already been approved by the Local Board and meet the road naming guidelines. The proposed suffix ‘Lane’ for both Private Ways remains unchanged and is in accordance with the Road Naming Guidelines.
Consideration Local Board views and implications Significance of Decision 8. The decision sought from the Franklin Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.
Māori impact statement 9. The decision sought from the Franklin Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use
Approval to interchange the names of two appproved Private Way names. The Private Ways are Page 123 within the same site, with the main access off 9A-C Bush Road, Runciman
Franklin Local Board 26 September 2017
of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.
Consultation 26 10. As part of the original application consultation with 11 Iwi groups has been undertaken and no responses have been received from any iwi groups. Both approved names remain
unchanged. Item 11. NZ Post was consulted as part of the original application and has no objection to the proposed names.
Financial and Resourcing Implications 12. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.
Legal and Legislative Implications 13. The decision sought from the Franklin Local Board for this report is not considered to have any legal or legislative implications.
Implementation 14. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.
Attachments There are no attachments for this report.
Signatories Authors Mineke Meyerink - Intermediate Planner Authorisers Ian Smallburn - General Manager Resource Consents Nina Siers - Relationship Manager
Approval to interchange the names of two appproved Private Way names. The Private Ways are Page 124 within the same site, with the main access off 9A-C Bush Road, Runciman
Franklin Local Board 26 September 2017
Approval to name one Road and two Private Ways with the main access off 1356 Great South Road, Ramarama
File No.: CP2017/17191
Purpose Item 27 Item 1. The purpose of this report is to seek approval from the Franklin Local Board to name one Road and two Private Ways with access off Great South Road, Ramarama.
Executive summary 2. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation, to ensure consistency of road naming within the Auckland Council. 3. The preferred names ‘Waimanu Awa Road’ for the Road, and ‘Michelle Thomas Lane’ and ‘Richard Frederick Way’ for the two Private Ways, are consistent with the road naming guideline criteria. 4. The alternative names ‘Thomas Farm’ and ‘Li’ for the Road, and ‘Richards’, ‘Dick Thomas’, ‘Michael Li’ and ‘Hebei’ for the two Private Ways are consistent with the road naming guideline criteria. 5. Local iwi groups were consulted and recommended the name ‘Waimanu Awa’ for the Road. The name is consistent with the road naming guideline criteria. 6. The preferred name put forward by the applicant, being ‘Waimanu Awa’ for the Road, and ‘Michelle Thomas’ and ‘Richard Frederick’ for the Private Ways, are considered for approval by the Local Board. The alternative names put forward by the applicant being ‘Thomas Farm’ and ‘Li’ for the Road, and ‘Richards’, ‘Dick Thomas’, ‘Michael Li’ and ‘Hebei’ for the two Private Ways, are also considered for approval by the Local Board. 7. The road types are appropriate as ‘Road’ means ‘an open roadway primarily for vehicles’, ‘Lane’ means ‘Narrow roadway between walls, buildings or a narrow country roadway’, ‘Way’ means ‘Short enclosed roadway’.
Recommendation/s That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval the name ‘Waimanu Awa Road’ for the Road and ‘Michelle Thomas Lane’ and ‘Richard Frederick Way’ for the two Private Ways, with the main access off Great South Road, Ramarama, while noting that the alternative names ‘Thomas Farm Road’ and ’Li Road’ for the Road and ‘Dick Thomas Way’, ‘Richards Lane’, ‘Michael Li Lane’ and ‘Hebei Way’ for the two Private Ways also meet the road naming guideline criteria.
Comments 8. The Auckland Council road naming guidelines allowed that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred road name for the Local Board’s approval. 9. Resource Consent was granted by Auckland Council to undertake a subdivision at Great South Road, Ramarama (SUB/2016/3746 – BUN60077311). Main access to the 33 lot subdivision is via a Road with access of Great South Road. Two Private Ways branch off the Road to be named, and both Private Ways serve more than 5 lots. As a result, both the Road and two Private Ways need to be named. 10. The Applicant has proposed the following names for consideration for the Road and two Private Ways as part of the development off 1356 Great South Road, Ramarama.
Approval to name one Road and two Private Ways with the main access off 1356 Great South Road, Page 125 Ramarama
Franklin Local Board 26 September 2017
Proposed New Private Preference Way Name Meaning Road Waimanu Awa Road The Waimanu Stream flows directly through the middle of the farm and forms a physical Preferred Name landmark through the property. It was during consultation with Iwi groups that the word ‘stream’ was replaced with ‘Awa’ which is the
Item 27 Item Maori word for ‘stream’. Refer to consultation further in this report. First Alternative Thomas Farm Road Prior to the applicant’s purchasing of the land, it was in the ownership of the Thomas family for nearly 100 years. Second Alternative Li Road One of the directors of Ramarama Holdings Limited (the applicant) is Michael Li
Private Ways As mentioned above, the land has been farmed by the Thomas family for over 100 years. The applicant would like some connection associated with the Thomas family in naming the Private Ways. Refer to consultation further in this report. Private Way 1 Michelle Thomas Lane Michelle Thomas was the late wife of the former (Lots 13-17) land owner (Richard Thomas). Michelle used to walk largely along the route of this road. Preferred Name
Private Way 2 Richard Frederick Way Richard Frederick Thomas was the second (Lots 7-12) generation of the Thomas family to farm the land. The applicant has discussed this with Preferred Name Richard Thomas and he would be delighted with the private way being named after his father and grandfather.
First alternative for Richards Lane After Richard Thomas, the second generation of the Private Ways the Thomas’ family to farm the land. Second alternative Dick Thomas Way Richard Thomas was known as Dick. for the Private Ways Third alternative for Hebei Way The Chinese province where the directors of the Private Ways Ramarama holdings came from. Fourth alternative for Michael Li Lane One of the directors of Ramarama Holdings the Private Ways limited is Michael Li
Approval to name one Road and two Private Ways with the main access off 1356 Great South Road, Page 126 Ramarama
Franklin Local Board 26 September 2017
Location and Layout of the one Road and two Private Ways with the main access off 1356
Great South Road, Ramarama
Item 27 Item
Approval to name one Road and two Private Ways with the main access off 1356 Great South Road, Page 127 Ramarama
Franklin Local Board 26 September 2017
Location of Private Way 1 - Michael Thomas Lane, serving Lots 13-17
Item 27 Item
Approval to name one Road and two Private Ways with the main access off 1356 Great South Road, Page 128 Ramarama
Franklin Local Board 26 September 2017
Location of Richard Frederick Way (Private Way) serving Lots 7-12
Item 27 Item
Decision Making 11. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.
Assessment 12. The Applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines. 13. The Applicant’s preferred name, ‘Waimanu Awa' for the Road and the names ‘Michelle Thomas’ and ‘Richard Frederick’ for the Private Ways meet the criteria of the road naming guidelines. The alternative names ‘Thomas Farm’ and ’Li’ ‘for the Road; and ‘Richards’, ‘Dick Thomas’, ‘Michael Li’ and ‘Hebei’ for the Private Ways also meet the road naming guideline criteria. 14. The road types are in accordance with the road naming guidelines as ‘Road’ means ‘an open roadway primarily for vehicles’, ‘Lane’ means ‘Narrow roadway between walls, buildings or a narrow country roadway’, ‘Way’ means ‘Short enclosed roadway’.
Approval to name one Road and two Private Ways with the main access off 1356 Great South Road, Page 129 Ramarama
Franklin Local Board 26 September 2017
Consideration Local Board views and implications
Significance of Decision 15. The decision sought from the Franklin Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.
Item 27 Item Māori impact statement 16. The decision sought from the Franklin Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity. Consultation 17. The applicant has consulted with the previous owners of the land in terms of naming the Private Ways. The response has been confirmed via email dated 10 August 2017 ‘I appreciate you including me in the naming process and would be very pleased if names were chosen which relate directly with the Thomas family as my daughters were the fourth generation to have lived on the farm. As discussed, should another alternative name be required perhaps Dick Thomas Lane/Way/Drive would suit. My father was Richard but known as Dick. Even Dick’s Lane/way/Drive would still give the family some way of maintaining a history with the property’. 18. Consultation with local Iwi groups has been undertaken. Originally the name ‘Waimanu Stream’ was preferred by the applicant, as the Waimanu stream runs directly through the site. During the consultation process, Ngati Tamaoho suggested to replace the word ‘Stream’ with with the Maori word ‘Awa’. As a result the applicant has changed the preferred name for the road to ‘Waimanu Awa’. No further responses have been received from any other Iwi groups. 19. NZ Post has been consulted and they have no concerns with the names put forward. 20. Land Information New Zealand (LINZ) has been consulted and they have no concerns with the names put forward. Financial and Resourcing Implications 21. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.
Legal and Legislative Implications 22. The decision sought from the Franklin Local Board for this report is not considered to have any legal or legislative implications. Implementation 23. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.
Attachments There are no attachments for this report. Signatories Authors Mineke Meyerink - Intermediate Planner Authorisers Ian Dobson - Manager Northern Resource Consenting Nina Siers - Relationship Manager
Approval to name one Road and two Private Ways with the main access off 1356 Great South Road, Page 130 Ramarama
Franklin Local Board 26 September 2017
Approval to name a Private Way with access off 327 Runciman Road, Runciman
File No.: CP2017/18019
Purpose Item 28 Item 1. The purpose of this report is to seek approval from the Franklin Local Board to name a Private Way with access off 317 Runciman Road, Runciman.
Executive summary 2. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council. 3. The preferred name ‘Valley Springs Way’ for the Private Way is consistent with the road naming guideline criteria. 4. The alternative names ‘Wood Pigeon Way’ and ‘Farmers Grove’ for the Private Way are consistent with the road naming guideline criteria. 5. Local Iwi groups were consulted and Ngati Te Ata proposed the name ‘Kokaka’, but that name already exists in Auckland. 6. The preferred name ‘Valley Springs Way’ proposed by the applicant and the alternative names ‘Wood Pigeon Way’ and ‘Farmers Grove Way’ are considered for approval by the Local Board. 7. The road types are appropriate as ‘Grove’ means a ‘Roadway that features a group of trees standing together’ and ‘Way’ means ‘Short enclosed roadway’.
Recommendation/s That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval the name ‘Valley Springs Way’ for the Private Way with main access off 317 Runciman Road, Runciman.
Comments 8. The Auckland Council road naming guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred road name for the Local Board’s approval. 9. Resource Consent was granted by Auckland Council to undertake a subdivision at 327 Runciman Road, Runciman (R/JSL/2016/4435 – BUN60078857). The Private Way serves more than 5 lots and therefore needs naming. 10. The Applicant has proposed the following names for consideration: Proposed New Preference Private Way Name Meaning Private Way Valley Springs Way The name takes reference from the natural topography Preferred Name of the area and the number of springs scattered throughout Runciman. The applicant also notes that a historic well is located within the subdivision site, which provides further significance to the preferred name. First alternative Wood Pigeon Way The name provides a link to the native flora and fauna. Second Farmers Grove The name references the historic use of the area. The alternative balance of the land will continue to be grazed and used for farming activities. Street trees will also provide the appearance of a ‘grove’ over time.
Approval to name a Private Way with access off 327 Runciman Road, Runciman Page 131
Franklin Local Board 26 September 2017
Location and Layout of the Private Way with access off 327 Runciman Road,Runciman.
Item 28 Item
Decision Making 11. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.
Assessment 12. The Applicant’s proposed road name has been assessed against the criteria set out in the Auckland Council road naming guidelines. 13. The Applicant’s preferred name, ‘Valley Springs Way’ for the Private Way meets the criteria of the road naming guidelines, while noting that the alternative names ’Wood Pigeon’ and ‘Farmers Grove’ also meet the road naming guideline criteria. 14. The road types are in accordance with the road naming guidelines as ‘Grove’ means a ‘Roadway that features a group of trees standing together’ and ‘Way’ means ‘Short enclosed roadway’. Consideration Local Board views and implications Significance of Decision 15. The decision sought from the Franklin Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.
Approval to name a Private Way with access off 327 Runciman Road, Runciman Page 132
Franklin Local Board 26 September 2017
Māori impact statement 16. The decision sought from the Franklin Local Board on this report is linked to the Auckland
Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use
of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.
Consultation Item 28 Item 17. Consultation with local Iwi groups has been undertaken. Ngati Te Ata prefers the name ‘Kokako’. However, this name already exists in Auckland (Papakura) and as such the name is not in accordance with the road naming guideline criteria. No further responses have been received from any other Iwi groups. 18. NZ Post has been consulted and they have no concerns with the names put forward. 19. Land Information New Zealand (LINZ) has been consulted and responded via email, dated 17 August 2017, stating the following: ‘Unfortunately, Kokako Way is not acceptable to use as there is already Kokako Rise in Papakura, approximately 13kms away. The Standard stipulates no duplication of road names with the Territorial Authority (TA) and neighboring TA’s.’
Financial and Resourcing Implications 20. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.
Legal and Legislative Implications 21. The decision sought from the Franklin Local Board for this report is not considered to have any legal or legislative implications.
Implementation 22. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.
Attachments There are no attachments for this report. Signatories Authors Mineke Meyerink - Intermediate Planner Authorisers Ian Smallburn - General Manager Resource Consents Nina Siers - Relationship Manager
Approval to name a Private Way with access off 327 Runciman Road, Runciman Page 133
Franklin Local Board 26 September 2017
Road name approval for eleven (11) new roads as part of Stages 1A, 1B, 2A and 2B of the Special Housing Development at Glenbrook Beach, with main access off McLarin Road, Glenbrook
File No.: CP2017/18588
Item 29 Item Purpose 1. The purpose of this report is to seek approval from the Franklin Local Board to name eleven (11) new roads as part of Stages 1A, 1B, 2A and 2B of the Glenbrook Beach Special Housing development, with main access off McLarin Road, Glenbrook Beach. 2. The site was re-zoned to Mixed Used zoning for development, following a public hearing of concurrent applications made during August 2016 on behalf of Kahawai Point Development Limited (KPDL) under the Housing Accords and Special Housing Areas Act 2013 (“HASHAA”), reference SUB60229428. Eleven roads are required for the initial two stages of the development, to serve more than 800 lots. Executive summary 3. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council. 4. Following assessment against the road naming criteria, the preferred names for ‘road (1) Dame Nganeko Drive’, road (2) Tahuna Minhinnick Drive’, road (3) ‘Otohikawa Avenue’, road (4) ‘Okohaka Avenue’, road (5) ‘Waikohi Avenue’, road (6) ‘Wheriko Avenue’, road (7) ‘Okoreka Road’, road (8) ‘Whareono Road’, road (9) ‘Opouatu Avenue’, road (10) Rere Awa Road’, road (11) ‘Waimiri Road’, for the eleven roads to be created for Stages 1A, 1B, 2A and 2B of the Special Housing Development on behalf of Kahawai Point Development Limited (KPDL) at Glenbrook Beach. 5. The alternative names, refer to section 10 below, also meet the road naming criteria, with the exception of the name ‘Kaiarara’ as this name is already in use at Great Barrier. However Land Information New Zealand (LINZ) has no objection to the name as the distance from Great Barrier and Pukekohe is significant. 6. Consultation has been undertaken with Local Iwi, Ngati Te Ata, through development of the Cultural Impact Assessment (CIA), which has been provided as part of this road naming application. This CIA contains the recommended road names and their meaning. All of these road names have been incorporated into the proposal, and all the names comply with the road naming guidelines and criteria.
Recommendation/s That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval, for road (1) the name ‘Dame Nganeko Drive’, road (2) ‘Tahuna Minhinnick Drive’, road (3) ‘Otohikawa Avenue’, road (4) ‘Okohaka Avenue’, road (5) ‘Waikohi Avenue’, road (6) ‘Wheriko Avenue’, road (7) ‘Okoreka Road’, road (8) ‘Whareono Road’, road (9) ‘Opouatu Avenue’, road (10) ‘Rere Awa Road’ and road (11) ‘Waimiri Road’, for the eleven roads to be created as part of the development.
Road name approval for eleven (11) new roads as part of Stages 1A, 1B, 2A and 2B of the Special Page 135 Housing Development at Glenbrook Beach, with main access off McLarin Road, Glenbrook
Franklin Local Board 26 September 2017
Map showing the location of all stages of the Glenbrook Beach Special Housing development (KPDL) with main access off McLarin Road, Glenbrook Beach.
Item 29 Item
Road name approval for eleven (11) new roads as part of Stages 1A, 1B, 2A and 2B of the Special Page 136 Housing Development at Glenbrook Beach, with main access off McLarin Road, Glenbrook
Franklin Local Board 26 September 2017
Location, Layout and numbering of the 11 roads in Stages One and Two:
Item 29 Item
Road name approval for eleven (11) new roads as part of Stages 1A, 1B, 2A and 2B of the Special Page 137 Housing Development at Glenbrook Beach, with main access off McLarin Road, Glenbrook
Franklin Local Board 26 September 2017
Comments 7. The Auckland Council road naming guidelines allowed that where a new road needs to be
named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred road name for the Local Board’s approval. 8. The site was re-zoned to mixed used zoning for development following a public hearing of concurrent applications made during August 2016 on behalf of Kahawai Point Development
Item 29 Item Limited (KPDL) under the Housing Accords and Special Housing Areas Act 2013 (“HASHAA”), reference SUB60229428. Eleven roads are required for the initial Two stages of the development, to serve more than 800 lots. 9. The Applicant has proposed the following preferred names for the 11 roads: Preferred Names Proposed Road Name Meaning Road 1 Dame Nganeko Drive Name in respect of a significant community and Maoridom person of Ngati Te Ata who recently passed away Road 2 Tahuna Minhinnick Drive Person who pulled the project together and whom passed away 2yrs ago Road 3 Otohikawa Avenue Refers to a place that is charmed and protected Road 4 Okohaka Avenue Refers to listening, giving and directing Road 5 Waikohi Avenue The gathering of waters from Manukau Awa and the Taihiki Road 6 Wheriko Avenue Refers to the flickering lights that dance on the water when the sun is shining and acknowledges the late matriarch of Ngati Te Ata, Wheriko Kaihau Road 7 Okoreka Road Was a place of settling, for meditation; that is to be made “noa”, neutral Road 8 Whareono Road Located on the southern boundary of Kahawai acknowledging the area having a storage place for Kumara, a “Whareono” Road 9 Opouatu Avenue The place where courage is encouraged Road 10 Rere Awa Road The/Water flow is another awa located near Whareono Road 11 Waimiri Road Captures the waterways caressing the land
10. The applicant has proposed the following alternative names: Alternative Names Minhinnick Name in respect of a significant community and Maoridom person of Ngati Te Ata who recently passed away Omahuru Refers to a place focused on harmony and calm Te Hiki Referring to the rising, moving water of the Taihiki awa, located on the river edge immediately south of Kahawai just past Otawahi Awa
Road name approval for eleven (11) new roads as part of Stages 1A, 1B, 2A and 2B of the Special Page 138 Housing Development at Glenbrook Beach, with main access off McLarin Road, Glenbrook
Franklin Local Board 26 September 2017
Alternative Names Orawahi Refers to a place where health and associated wellbeing is developed
Omapihi Refers to a place specifically used for waka training and general fitness (could be used as a road or path leading to the boat ramp) Ohiku Refers to a place used to install vigor in youth
Kaiarara To be inspired and celebrate; located on the western boundary of the 29 Item traditional Kahawai block of land
Decision Making 11. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.
Assessment 12. The Applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines. The preferred names for ‘road (1) Dame Nganeko Drive’, road (2) Tahuna Minhinnick Drive’, road (3) ‘Otohikawa Avenue’, road (4) ‘Okohaka Avenue’, road (5) ‘Waikohi Avenue’, road (6) ‘‘Wheriko Avenue’, road (7) ‘Okoreka Road’, road (8) ‘Whareono Road’, road (9) Opouatu Avenue’, road (10) Rere Awa Road’, road (11) ‘Waimiri Road’ comply with the Road Naming Guidelines. The alternative names (as shown in Table above) also meet the road naming criteria, with exception of the alternative name ’Kaiarara’ as this name is already used in Great Barrier. However LINZ has approved the name ‘Kaiarara’ as the distance from Great Barrier to Pukekohe is significant. 13. The proposed suffix ‘Road’ is described as ‘Open roadway mainly for vehicles’, ‘Drive’ as ‘Wide main roadway without many cross-streets’, ‘Avenue’ as ‘Broad roadway, usually planted on each side with trees’, and these are in accordance with the road naming guidelines. 14. The road naming criteria set out in point (13) ‘Road names should be easy to pronounce, spell and write, and preferably not exceed three words (including road type) or 25 characters. An exception to this is the use of Te Reo Maori names, when it is accepted that a traditional name may at first appear to be complex, but will, over time, become more familiar and accepted by the community. As such, all the preferred and alternative names are in accordance with the road naming criteria.
Consideration Local Board views and implications Significance of Decision 15. The decision sought from the Franklin Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.
Māori impact statement 16. The decision sought from the Franklin Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity. 17. The road names proposed are consistent with the road naming guidelines with Principle 4 (10): ‘The use of Maori road names is activity encouraged’ – (10) Tamaki Makaurau, Auckland has a rich history that is reflected throughout the region. Names often reflect significant event, people, and local landscapes and biodiversity. In turn
Road name approval for eleven (11) new roads as part of Stages 1A, 1B, 2A and 2B of the Special Page 139 Housing Development at Glenbrook Beach, with main access off McLarin Road, Glenbrook
Franklin Local Board 26 September 2017
this creates and consolidates a sense of place and identity. Actively encouraging the use of Maori road names supports the Auckland Plan outcome of ‘a Maori identify that is Auckland’s point of difference in the world’ and contributes to the visibility of Auckland’s extensive and rich Maori history. Consultation 18. Consultation with local Iwi has been undertaken and a Cultural Impact Assessment (CIA)
Item 29 Item dated 2015 has been provided by Ngati Te Ata. The CIA-2015 affirms that ‘all potential negative cultural effects of this development are actual opportunities to add positive cultural value that will have significant benefit to Ngati te Ata, Maori in general and the wider community. The opportunities and cultural benefits are: (a) Ngati Te Ata whanau opportunity to own their own house and live within their turangawaewae through the establishment of the proposed papakainga’. All preferred and alternative names are derived from Ngati Te Ata’s recommendation. 19. LINZ has been consulted and has no objection to the proposed names. Although the name ’Kaiarara’ is already used in Great Barrier, LINZ has no objection to this name as the distance from Great Barrier to Pukekohe is significant. 20. NZ Post was consulted and had no objection to the proposed names.
Financial and Resourcing Implications 21. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.
Legal and Legislative Implications 22. The decision sought from the Franklin Local Board for this report is not considered to have any legal or legislative implications.
Implementation 23. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.
Attachments There are no attachments for this report.
Signatories Authors Mineke Meyerink - Intermediate Planner Authorisers Ian Smallburn - General Manager Resource Consents Nina Siers - Relationship Manager
Road name approval for eleven (11) new roads as part of Stages 1A, 1B, 2A and 2B of the Special Page 140 Housing Development at Glenbrook Beach, with main access off McLarin Road, Glenbrook
Franklin Local Board 26 September 2017
Appointment of local board member to trust managing Drury South stormwater reserve
File No.: CP2017/17640
Purpose Item 30 Item 1. To recommend to the Appointments and Performance Review Committee the, in principle, appointment of a board member as trustee to the proposed trust managing an 85ha stormwater reserve in Drury. Executive summary 2. Drury South Limited is a wholly owned subsidiary of Stevenson Group Limited, which operates one of Auckland’s largest quarries. Drury South Limited has successfully re-zoned land adjacent to the quarry to a mix of commercial, industrial, residential and open space uses. A map of the area is appended at attachment A. 3. The Finance and Performance Committee approved the establishment of a trust to jointly manage with Drury South Limited the 85 hectare stormwater reserve being created as part of the development (resolution number FIN/2017/101). 4. The trust would manage the open space and wetland areas as a result of subdivision. Council would fund the operations and maintenance of the open space to the level of expenditure that they would normally spend on an equivalent council park of this nature with a per hectare rate level per annum, adjusted annually. 5. In agreeing to the establishment of the trust, the Finance and Performance Committee requested that the Franklin Local Board (the board) be consulted on the appointment of the Auckland Council representative to the trust. This report requests that the board recommend to the Appointments and Performance Review Committee the in principle appointment of a member to the proposed stormwater reserve trust at Drury South.
Recommendation That the Franklin Local Board recommends to the Appointments and Performance Review Committee the in principle appointment of a board member to the proposed stormwater reserve trust at Drury South.
Comments 6. Drury South Limited has successfully re-zoned their land to enable 145 hectares of commercial and industrial development, 45 hectares of residential development and 85 hectares of open space (see Attachment A). With demand for industrial and commercial land forecast to exceed supply, development of this land is of strategic importance to the economic and social wellbeing of Auckland. Drury South Limited will provide between 20-25 per cent of south Auckland’s employment land. 7. The site is currently greenfields area and largely established as pastoral or lifestyle block land use apart from Stevensons’ quarry. Auckland Council is facilitating the redevelopment of this site through shared stormwater modelling, streamlined consent processing, and bulk infrastructure planning. 8. Drury South Limited will establish a trust in the next 12 months, with the aim of creating a quality 85 hectare open space that provides for stormwater treatment, recreation and natural habitats in a new urban environment. The trust should be established to hold the assets on behalf of Auckland residents and to manage the open space and wetland areas. At the completion of the development or at a date or term agreed by the trust, the assets would vest to Auckland Council under a similar structure to the Highbrook Park Trust. It is recommended that the trust should be set up with an initial tenure of 15 years.
Appointment of local board member to trust managing Drury South stormwater reserve Page 141
Franklin Local Board 26 September 2017
9. The Council-controlled Organisation Governance and External Partnerships team has prepared a summary of governance considerations applicable to the establishment of a trust (see Attachment B). A trust would be considered to be a council organisation and in this case, Stevensons has requested council to appoint a trustee. 10. Council has an established policy on the Appointment and Remuneration for Board Members of Council Organisations. The policy states that elected members of Council may be appointed as a trustee of a council organisation, subject to the specific provisions of the Item 30 Item trust deed or equivalent founding document. At this stage, the trust has not yet been formed so a formalised trust deed does not exist. The policy advises that the core competencies of trustees should be: sound judgment and decision-making public service ethos an understanding and commitment to council’s obligation to te Tiriti o Waitangi a high standard of personal integrity clear communication and an ability to debate in a reasoned manner effective teamwork and collaboration ability to think strategically risk assessment and contingency management commitment to the principles of good corporate citizenship understanding of the wider interests of the publicly accountable shareholder experience in governance. 11. Best practice suggests that council staff or elected members should not be appointed to trusts where council holds a power to appoint, unless there are particular qualifying reasons for making such an appointment. This practice ensures that a conflict of interest does not arise should the trust’s interests and council’s interests diverge. However, in this instance, it is considered that the local knowledge and expertise of a local board member would provide a valuable perspective to the work of the trust that would otherwise be difficult to recruit through an alternative appointment. 12. The term of appointment for a local board member to the trust should be consistent with the local government electoral cycle. Trustees can normally serve a maximum of two three year terms but this may be extended on a case-by-case basis. In this instance the initial appointment term will be from the establishment of the trust until September 2019, in order to coincide with the next local government election. 13. The trust must prepare financial statements at the conclusion of each financial year. The trustees may appoint an auditor to audit the financial statements and these are reviewed by council. Consideration Local board views and implications 14. At a workshop held on 27 June 2017, the Franklin Local Board agreed in principle to the creation of a trust, provided that it was appropriately funded and had local representation. The local board also indicated its general support for the Drury South Limited development, noting that it will provide for local employment.
Māori impact statement 15. The three iwi who identify most strongly with this area are Ngāti Tamaoho, Te Akitai and Ngai Tai ki Tāmaki. Iwi have not been specifically consulted on the formation of a trust. However, iwi made submissions on the plan changes for the Drury South Limited development.
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16. Previous discussions with iwi have focused on the development of open spaces around the culturally significant Hingaia and Maketu Streams. Cultural impact assessments have indicated overall support from iwi for stormwater management and the planned ecological enhancement planting in the area. 17. While the proposed trust will not have direct impacts on Māori well-being, future investment and the development of jobs in the area has the potential to have a positive impact on Māori
well-being. Item 30 Item Implementation 18. Following the Finance and Performance Committee’s agreement to establish a trust, council’s Legal and Risk department will review the trust agreement prepared by Drury South Limited. Council will also develop a Service Level Agreement with the trust. The specific amount of funding to transfer to the trust will be further reported to the Finance and Performance Committee once the concept for the park and trust deed has been developed.
Attachments No. Title Page Drury South redevelopment map 145 A⇩ Governance Considerations applicable to the establishment of a trust 147 B⇩
Signatories Authors Alina Wimmer - Manager: Development Programmes Authorisers Barry Potter - Director Infrastructure and Environmental Services Nina Siers - Relationship Manager
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30
Item
AttachmentA
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Item 30 Item
AttachmentB
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Appointment of Franklin and Papakura Local Board representatives to the Structure Planning Political Reference Group
File No.: CP2017/19022
Purpose Item 31 Item 1. Seeking an appointment of a representative from each of the Franklin and Papakura Local Board respectively on the Structure Planning Political Reference Group.
Executive summary 2. The Planning Committee at its meeting held on 1 August 2017 considered the Place-based Spatial Planning Update and Future Programme report and resolved inter alia as follows: Resolution number PLA/2017/1 MOVED by Chairperson C Darby, seconded by Deputy Mayor B Cashmore That the Planning Committee: g) approve the preparation of structure plans for the Drury-Opaheke and Paerata- Pukekohe future urban areas, to be completed within the next 12 months. i) approve the formation of a Structure Planning Political Reference Group to provide feedback to staff on the contents of these four structure plans and to approve the draft structure plans for public feedback, comprising: Planning Committee chair Planning Committee deputy chair Rodney Ward councillor Franklin Ward councillor Manurewa Papakura Ward councillor (name to be determined) Rodney Local Board member Franklin Local Board member Representative from the Independent Māori Statutory Board.
3. Subsequent to this resolution advice was received that a Papakura Local Board representative was also required on the Structure Planning Political Reference Group. 4. The report is seeking the appointment of a representative from each of the Franklin and Papakura Local Board respectively.
Recommendation/s That the Franklin Local Board appoints a representative to the Structure Planning Political Reference Group.
Attachments There are no attachments for this report. Signatories Authors Lee Manaia - Local Board Democracy Advisor Authorisers Nina Siers - Relationship Manager
Appointment of Franklin and Papakura Local Board representatives to the Structure Planning Page 149 Political Reference Group
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Governance Framework Review recommendations: alteration to resolution number FR/2017/128, clause b)
File No.: CP2017/19515
Purpose Item 32 Item 1. This report seeks an amendment to resolution number FR/2017/128, clause b) of the meeting of the Franklin Local Board held on 22 August 2017.
Executive summary 2. The governance framework review (GFR) was initiated to assess how well the Auckland governance model (governing body/local boards) is meeting the aims of the 2010 reforms. The review was reported in late 2016 and a political working party (PWP) made up of local board and governing body members was established to consider the review’s findings and recommendations. 3. The report ‘Governance Framework Review’ recommendations (resolution number FR/2017/128) set out the interim positions of the political working party and sought local board feedback on those positions. The working party will report back to the governing body on 28 September 2017 with recommendations for decisions, including local boards’ views. 4. At the Ordinary meeting of the Franklin Local Board held on 22 August 2017 clause b) of the report recommendation was not considered and therefore was carried into the resolution verbatim as follows: b) Provides feedback on whether decision-making for exchanges of reserve land should sit with the governing body or local boards 5. Under standing order 3.10.17, a resolution from any previous meeting may be altered or revoked. Thus resolution number FR/2017/128, clause b) can be altered to reflect the views of the Franklin Local Board.
Recommendation/s That the Franklin Local Board agrees, pursuant to standing order 3.10.17 to amend resolution number FR/2017/128, clause b) of the Franklin Local Board, adopted at its Ordinary meeting held on 22 August 2017, to read as follows: “agrees that decision-making for exchanges of reserve land should sit with the local boards”.
Attachments There are no attachments for this report. Signatories Authors Anthea Clarke - Democracy Advisor Authorisers Nina Siers - Relationship Manager
Governance Framework Review recommendations: alteration to resolution number FR/2017/128, Page 151 clause b)
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Franklin Local Board Governance Forward Work Calendar
File No.: CP2017/19100
Purpose
1. To consider the monthly update of the Franklin governance forward work calendar. Item 33 Item Executive summary 2. This report provides an update of the Franklin governance forward work calendar. A schedule of key decisions that will come before the board at business meetings over the next year is attached (Attachment A). 3. The calendar aims to support the local board’s governance role by: i) ensuring advice on agendas and workshop material is driven by local board priorities ii) clarifying what advice is required and when iii) clarifying the rationale for reports. 4. The calendar will be regularly updated, to ensure that formal reporting milestones for new projects are added to the schedule. Sitting behind the publicly reported calendar is a less formal but more detailed meeting schedule, which will help to coordinate the work of staff on local board projects and ensure that previous resolutions are acted upon. 5. At its business meeting on 6 June 2017, Franklin Local Board resolved that the governance forward work calendar would be reported monthly to enable greater public transparency on forthcoming local board key decision timescales. (Resolution number FR/2017/1). 6. The September 2017 update shows that there are still delays in some of the regional policy and strategy items and the need to seek more certainty on work programming from staff supporting regional committees.
Recommendation/s That the Franklin Local Board: a) notes the September 2017 update of the Franklin governance forward work calendar (Attachment A to the report entitled ‘Franklin Local Board Governance Forward Work Calendar’); b) requests clear and timely advice on strategy, policy and bylaws work programming from staff supporting regional committees.
Comments 7. The governance forward work calendar brings together reporting on all of Franklin local board’s projects and activities previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes governing body policies and initiatives that call for a local board response. Inclusion on a formal business meeting agenda will allow greater transparency for the public. 8. Sitting behind the publicly reported calendar is a more detailed meeting schedule, which will help to coordinate the work of staff on local board projects and ensure that previous resolutions are acted upon. 9. The forward work calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”: i) Topic describes the items and may indicate how they fit in with broader processes such as the annual plan ii) Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates
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iii) Governance role is a high-level categorisation of the work of local boards 10. At its business meeting on 6 June 2017, Franklin Local Board resolved that the governance
forward work calendar would be reported monthly to enable greater public transparency on forthcoming local board key decision timescales. (Resolution number FR/2017/2.) 11. The September 2017 update of the governance forward work calendar shows that there are still delays in bringing some regional strategy and policy work to the local board for
Item 33 Item consideration. Examples include the Sports and Golf Investment Plans, which were originally expected in July. Similarly, there is a lack of clarity at the moment about the various bylaw reviews and when local boards may be expected to have formal input into these. 12. Information on the regional policies and initiatives is drawn from the forward work calendars of the respective regional committees and is the best information available at that time. It is recommended that the local board requests improved and more timely information from staff supporting these committees, in order to effectively manage the Franklin governance forward work calendar and provide greater public transparency on forthcoming local board decision timescales.
Consideration Local board views and implications 13. All local boards have been receiving governance forward work calendars on their business meeting agendas. This will support more effective management of the local board’s governance work.
Māori impact statement 14. The projects and processes referred to in the governance forward work calendar will have a range of implications for Māori which will be considered when the work is reported.
Implementation 15. Staff will review the calendar each month and will report an updated calendar to the board.
Attachments No. Title Page Franklin Local Board Governance Forward Work Calendar September 155 A⇩ 2017
Signatories Authors Anthea Clarke - Democracy Advisor Authorisers Nina Siers - Relationship Manager
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Franklin Governance Forward Work Calendar 2017-2018 (as at 18 September 2017)
Month Topic Purpose Governance Role
2017
September Adoption of the Franklin Local Board Plan 2017 Formal adoption Setting direction, priorities, budget 33 Item
Transport monthly report Review progress with projects Oversight and monitoring
Local community grants round one Determine allocation of funding Local initiatives/specific decisions
Waterways protection fund grants Determine allocation of funding Local initiatives/specific decisions
School swimming pools grants Determine allocation of funding Local initiatives/specific decisions
Auckland Plan refresh – Local Board engagement Define board position and feedback Input to regional decision making
CDEM: Public alerting framework for Auckland Confirm board position Input to regional decision making
October Transport monthly report Review progress with projects Oversight and monitoring
Quarterly report – quarter one of 2017/2018 Check in on performance/inform future direction Oversight and monitoring
Remuneration Authority consultation document Define board position and feedback Input to regional decision making
Standing Orders review Define board position and feedback Local initiatives/specific decisions AttachmentA
Draft Waste Management and Minimisation Plan 2018 Define board position and feedback Input to regional decision making
Structure Plans: Drury-Opaheke and Pukekohe-Paerata – issues and opportunities Define board position and feedback Input to regional decision making
Regional Facilities Auckland – end of year report 2016/17 Information dissemination Keeping informed
November Transport monthly report Review progress with projects Oversight and monitoring
Quick response grants round two Determine allocation of funding Local initiatives/specific decisions
Panuku Auckland Local Board Six-Monthly update 1 April to 30 September 2017 Receive update on progress Keeping informed
National Policy Statement on Freshwater Management – plan implementation
December Long-term plan 2018/2028 – consultation content for local board agreement Agree priorities for consultation Setting direction, priorities, budget
Transport monthly report Review progress with projects Oversight and monitoring
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Month Topic Purpose Governance Role
2018
Item 33 Item February Transport monthly report Review progress with projects Oversight and monitoring
Quarterly report – quarter two of 2017/2018 Check in on performance/inform future direction Oversight and monitoring
Draft Auckland Plan Define board position and feedback Input to regional decision making
Draft Regional Pest Management Plan Confirm board position and feedback Input to regional decision making
March Transport monthly report Review progress with projects Oversight and monitoring
Structure Plans: Drury-Opaheke and Pukekohe Paerata – draft plans Confirm board position and feedback Input to regional decision making
April Long-term plan – local board advocacy Confirm advocacy priorities Setting direction, priorities, budget
Quick response grants round three Determine allocation of funding Local initiatives/specific decisions
Transport monthly report Review progress with projects Oversight and monitoring
AttachmentA
May Transport monthly report Review progress with projects Oversight and monitoring
Quarterly report – quarter three of 2017/2018 Check in on performance/inform future direction Oversight and monitoring
June Long-term plan – local board agreement Formal adoption Setting direction, priorities, budget
Local community grants round two Determine allocation of funding Local initiatives/specific decisions
Transport monthly report Review progress with projects Oversight and monitoring
Dates to be confirmed for 2017/2018: Topic: Expected timeframe Gambling Venues Policy/Bylaw July to December Smoke Free Bylaw July to December Freedom camping bylaw July to December Dog Management Bylaw and Policy on Dogs October to December Public Safety and Nuisance Bylaw October to March Solid Waste Bylaw October to December Facilities Partnerships October to December Finalised Coastal Management Framework October to December Draft Sports Facilities Investment Plan(SFIP) October to December Golf Facilities Investment Plan October to December Review of representation arrangements – process October to December
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Franklin Local Board workshop records
File No.: CP2017/19099
Purpose 1. To receive the workshop records for local board workshops held on 15 August 2017, 22 August 2017, 29 August 2017 and 5 September 2017. 34 Item
Executive Summary 2. Workshop records are attached for 15 August 2017, 22 August 2017, 29 August 2017 and 5 September 2017.
Recommendation/s That the Franklin Local Board receives the workshop records for 15 August 2017, 22 August 2017, 29 August 2017 and 5 September 2017.
Attachments No. Title Page Franklin Local Board workshop record: 15 August 2017 159 A⇩ Franklin Local Board workshop record: 22 August 2017 163 B⇩ Franklin Local Board workshop record: 29 August 2017 165 C⇩ Franklin Local Board workshop record: 5 September 2017 167 D⇩
Signatories Authors Anthea Clarke - Democracy Advisor Authorisers Nina Siers - Relationship Manager
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Item 34 Item
AttachmentA
Franklin Local Board workshop records Page 159
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Item 34 Item
AttachmentA
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Item 34 Item
AttachmentA
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Item 34 Item
AttachmentB
Franklin Local Board workshop records Page 163
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AttachmentB
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Item 34 Item
AttachmentC
Franklin Local Board workshop records Page 165
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AttachmentC
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AttachmentD
Franklin Local Board workshop records Page 167