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BOOK of REPORTS 239Th Session of the Virginia Annual Conference

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BOOK of REPORTS 239Th Session of the Virginia Annual Conference BOOK OF REPORTS 239th Session of the Virginia Annual Conference 2021 VAUMC ANNUAL CONFERENCE | John 17:20-23 June 18-19, 2021 Richmond, Virginia IMPORTANT ANNUAL CONFERENCE INFORMATION Please Read Carefully As in 2020, our 239th Virginia Annual Conference will once again be held virtually in 2021. While this is necessary to ensure the safety of our member participants and guests in the midst of a global pandemic, your Annual Conference Planning Teams have been work- ing faithfully over many months to offer a meaningful and worshipful time together. It is our sincere prayer that each participant will be touched by the presence of God as we gather as the Body of Christ for the work of Christ’s Church. When to prepare for the Annual Conference session: Now is the time to begin your preparations for the Annual Conference session. Whether you have attended multiple Conference sessions as a United Methodist or this is your first experience, each Annual Conference is unique. With a virtual Annual Conference, the tech- nology requirements create additional needs, so please prepare early to address any unfore- seen circumstances. How to prepare for the Annual Conference session: 1. Check with your district office to see if/when a District Annual Conference Orientation is being held, and plan to attend. 2. In advance of the online event, be sure you have an individual email address and the appropriate technology and internet access to participate. It is important that each Annual Conference member have his/her own email address, as logging in with this ad- dress will be your registration. If you are a lay member, reach out to your pastor if you need assistance. Your district office can also be a resource for clergy and lay members. 3. Check the official Annual Conference 2021 conference webpage often for updated information at: https://vaumc.org/ac2021/. 4. Take part in sessions to test your equipment to access the online event and to get familiar with the online platform. “Test Your Tech” web links will be made available on Monday-Wednesday, June 14-16. At your convenience, you can access the site any time between 8:00 a.m. and 8:00 p.m. on these days. A looping tutorial video will also be playing during these three days to help orient you on the platform. A live practice session, with an opportunity to do test voting, speaking and submitting of motions, will be on Tuesday, June 15 from 6:00 p.m. to 7:00 p.m. The 239th session VIRGINIA ANNUAL CONFERENCE of The United Methodist Church Richmond, Virginia June 18 & 19, 2021 BOOK OF REPORTS The Rev. Dr. Steven J. Summers, Director of Connectional Ministries Edited by The Office of Connectional Ministries and Virginia United Methodist Communications On the cover: The 2021 Annual Conference theme is “United as One”. Logo designed by Cathryn Huff 1 RESPONSIBILITIES Responsibility of the Clergy Members of the Annual Conference Each clergy member has the responsibility to: 1. Ensure that lay members from your congregation are fully prepared to participate in the annual conference, includ- ing having access to the necessary equipment and internet service. 2. Attend the annual conference orientation session whether held in-person or virtually. 3. Attend all the sessions (in-person or virtual) of the annual conference and leave only under emergency conditions and with the knowledge of your district superintendent. Attendance is not optional. “Any such person unable to attend shall report by letter to the conference secretary, setting forth the reason for the absence.” (2016 Book of Discipline, ¶ 602.8.) 4. Become familiar with the organizational structure and existing programs of the annual conference, parliamenta- ry procedure and the conference standing rules as provided in the 2021 Book of Reports and discuss with the lay member(s) from your charge. 5. Read pre-conference reports and become familiar with specific programs and items that might be presented during the sessions. Prior to annual conference, consult with your lay member(s) so that they might understand the various reports and their implication for the life of the Church. Keep in mind that the lay member(s) as well is/are obligated to express views and vote as each feels is best. 6. Participate fully at the annual conference and help in policy-making decisions. 7. Form your own opinions on issues and vote your convictions. 8. Serve as interpreter of the annual conference actions to your charge along with the lay member. (2016 Book of Discipline ¶ 251.2). Responsibility of the Lay Members of the Annual Conference It is an honor to be elected as a lay member to the Virginia Conference, one that comes with much responsibility. By virtue of this office, you are also a member of your church’s council (¶ 252.5.g), finance committee (¶ 258.4), and the pastor-parish relations committee (¶ 258.2.a) (2016 Book of Discipline). Each member has the responsibility to: 1. Attend the annual conference orientation session whether held in-person or virtually. 2. Attend all the sessions (in-person or virtual) of the annual conference. 3. Become familiar with the organizational structure and existing programs of the annual conference, parliamentary procedure and the conference standing rules as printed in the 2021 Book of Reports. 4. Read pre-conference reports in the Book of Reports available to download and print from the conference website and become familiar with specific programs and items that might be presented during the sessions. Consult with the pastor and church lay leader. Dialogue with others ahead of time if there are issues for which you need addi- tional information or insight. 5. Participate fully in the work of the annual conference policy-making decisions. 6. Form your own opinions on issues and vote your convictions. 7. Report back to your charge. This report may be presented through virtual opportunities available at each local church, newsletters, or other means. This report should be done “not later than three months after the close of the conference” (¶ 251.2, 2016 Book of Discipline). Consult with your pastor before conference about scheduling and expectations for reporting. The Book of Reports, the Virginia Conference web page (www.vaumc.org) and personal notes on the sessions can be used as a basis for the report. Be certain to mention major issues raised and any action that might affect the local church. 2 GREETINGS FROM BISHOP LEWIS Dear Sisters and Brothers in the Virginia Annual Conference, Given the continued challenges of meeting in-person and keeping both our clergy and lay members safe in the midst of the COVID-19 pandemic, the Annual Conference planning team and I decided to host our 239th Annual Conference Session virtually from Reveille United Methodist Church, Richmond, VA. To our, clergy and lay members, I want to thank you for your patience in attending this virtual session. I want to acknowledge DS Seonyoung Kim and the York River District Host Committee that would be hosting us if the annual conference were in person. Our conference theme this year is “United as One,” guided by the biblical passage of John 17:20-23. “I’m not praying only for them but also for those who believe in me because of their word. I pray they will be one, Father, just as you are in me and I am in you. I pray that they also will be in us, so that the world will believe that you sent me. I’ve given them the glory that you gave me so that they can be one just as we are one. I’m in them and you are in me so that they will be made perfectly one. Then the world will know that you sent me and that you have loved them just as you loved me.” (NRSV) We have a wonderful opportunity to live out our vision, to be disciples who are lifelong learners who influence others to serve, in faithful and active service to our communities by participating in conference-wide mission event on Saturday af- ternoon, June 19, 2021 from 2:00-4:00 p.m. I am encouraging each clergy and lay member to participate in their district. We will be practicing social distancing and mask-wearing to be compliant to the Virginia Annual Conference Technical Assistance Manuel (TAM). I am pleased to announce those who have graciously accepted our invitation to participate in the annual conference session. Our conference preachers will be Bishop David Graves, Resident Bishop of The Alabama West Florida Con- ference of The United Methodist Church (UMC) for the Service of the Ordering of Ministry. We will also hear from the Rev. Lydia Rodriguez, pastor of Wesley UMC, for the Memorial Service and the Rev. June Carpenter, pastor of Fieldale- Mount Bethel UMC Cooperative Parish, will speak on behalf of the retiring class. In addition, Rev. Dr. John Kinney, former Dean of The Samuel Dewitt Proctor School of Theology and Senior Vice-President of Virginia Union University, will teach two Bible study sessions. Our worship leader this year will be Mr. Gerald Ricks who will work alongside the conference Worship Planning Committee. This year our conference offering will continue to support Partnerships of Hope and the Virginia Area Food Pantries with- in the Virginia Annual Conference. Please continue to keep the annual conference gathering in your prayers. My prayer is that June 2022 we will be back in Hampton, Va., at the Hampton Roads Convention Center. May the Holy Spirit guide us as we seek to answer God’s call! Peace and Blessings, Bishop Sharma D.
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