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5 V a Capital Procurements.Pdf Consent Agenda Capital Procurements From February 17 through March 16, 2021 Contract for HVAC Filtration and A-1 PA0001226 $8,000,000.00 Purification System Contract for Grade Crossing Controllers A-2 PA0001252 $5,000,000.00 and Predictors Contract for Tree Trimming and Chipping A-3 PA0001264 $1,600,000.00 Services Capital Total $14,600,000.00 CAPITAL Exhibit A-1 SUMMARY OF METRA PROCUREMENT Award To: Transitair Systems, LLC Amount: $8,000,000.00 Procurement: HVAC Filtration and Purification System Contract No.: PA0001226 Bid Opening: 12/11/20 Funding Source: Capital (FTA) (Funded at Lead: K. McCann the time of release) Term: Five Years Type: Category: Responsible Dept.: Mechanical IFB Passenger Car Rehabilitation Program ODBE: No DBE goal - Procurement identified for race neutral participation, which provides an opportunity for DBE firms to participate in the competitive procurement process. One DBE firm (Transitair Systems, LLC) submitted a bid and was the successful low bidder. Recommendation: Award a contract to Transitair Systems, LLC, the lowest responsive and responsible bidder. Background: This award provides for a 3-stage, heating, ventilation and air conditioning (HVAC) filtration and purification system for use in Metra’s Amerail, Nippon Sharyo and Highliner cars. This system includes: field dielectric, barrier discharge and germicidal irradiation sub-systems, locking casters, cleaning tanks, modules and filters. This system is to help improve air quality and reduce the spread of airborne particles, pollutants and contagions, including COVID-19, to passengers and employees on cars used throughout Metra’s service region. This system will be installed by the Mechanical Department as part of an in-house modification program at Metra’s Rock Island facility. Bid Tabulation: Email notifications were sent to 858 vendors registered for four relevant commodities in Metra’s vendor database. Notifications were also sent to 15 vendors known or considered more likely to provide this material. Two vendors responded, and both have previously transacted business with Metra. The bids received are summarized below: Bidder Amount Transitair Systems, LLC, Hornell, NY $6,594,586.00 Knorr Merak, Westminster, MD $7,966,334.98 The bidders’ pricing is based upon an estimated quantity for evaluation purposes, to establish the lowest responsive and responsible bidder. The contract award amount represents the anticipated dollar expenditure for the contract term. Transitair Systems, LLC is the lowest responsive and responsible bidder. UD PA0001226 - Transitair Systems, LLC - HVAC Filtration and Purification System Page 1 of 1 CAPITAL Exhibit A-2 SUMMARY OF METRA PROCUREMENT Award To: Siemens Mobility, Inc. Amount: $5,000,000.00 Procurement: Grade Crossing Controllers and Predictors Contract No.: PA0001252 Bid Opening: N/A Funding Source: Capital (FTA) (Funded at the time Lead: C. Krakar of release) Term: Three Years Type: Category: Responsible Dept.: Sole Source Grade Crossing Improvement Projects Engineering ODBE: No DBE goal – Sole Source Procurement – Grade crossing controllers and predictors are only available from a single source (Siemens Mobility, Inc.). Recommendation: Award a contract to Siemens Mobility, Inc. Award is made on a sole source basis. This Procurement is exempt from public bidding pursuant to Metra Ordinance No. NIRC 19-01 effective April 17, 2019, Section 2.3, Paragraph 2.3.3, which covers goods and services economically procurable from only one source. Background: This award provides for the procurement of grade crossing controllers and predictors. These items include: surge panels, modules, overlays, racks, modems, name plates, wayside gateways, converters, surge protectors, controllers, receivers, transmitters, track inductors, shunts, transfer units, impedance and joint coupler assemblies. This material will be utilized by Engineering’s Signal Department on an as-needed basis to replace and renew old and worn material on all Metra districts. This material is proprietary to Siemens Mobility, Inc. of Louisville, KY. Siemens Mobility, Inc. sells directly to end users and does not utilize any distributors. Therefore, this material can only be purchased from Siemens Mobility, Inc. LL PA0001252 - Siemens Mobility, Inc. - Grade Crossing Controllers and Predictors Page 1 of 1 CAPITAL Exhibit A-3 SUMMARY OF METRA PROCUREMENT Award To: All Railroad Services Corp. Amount: $1,600,000.00 Procurement: Tree Trimming and Chipping Services Contract No.: PA0001264 Bid Opening: 1/29/21 Funding Source: Capital (FTA) (Funded at the Lead: C. Krakar time of release) Term: Four Years Type: Category: Responsible Dept.: IFB Infrastructure Maintenance Engineering ODBE: No DBE goal – Procurement is for Tree Trimming and Chipping Services. Recommendation: Award a contract to All Railroad Services Corp., the lowest responsive and responsible bidder. Award is made on a group basis. Background: This contract provides for tree trimming and chipping services. This service is used to support capital maintenance-of-way projects to maintain a clear right-of-way. This contract will be awarded by group. Group 1: Rock Island District, SouthWest Service District, and Metra Electric District. Group 2: Milwaukee North and West Districts. This contract will be used on an as-needed basis by the Engineering Department. Bid Tabulation: Email notifications were sent to 113 vendors registered for one relevant commodity in Metra’s vendor database. Notifications were also sent to 119 vendors known or considered more likely to provide this service. Two vendors responded, and one has previously transacted business with Metra. The bids received are summarized below: Bidder Group 1 Group 2 All Railroad Services Corp., St. Augustine, FL $959,395.20 $489,759.80 Trees “R” Us, Inc., Wauconda, IL $1,125,860.00 $563,580.00 The bidders’ pricing is based upon estimated quantities for evaluation purposes, to establish the lowest responsive and responsible bidder. The contract award amount represents the anticipated dollar expenditure for the contract term. All Railroad Services Corp. is the lowest responsive and responsible bidder for Groups 1 and 2. PP PA0001264 – All Railroad Services Corp.– Tree Trimming and Chipping Services Page 1 of 1 CAPITAL .
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