Office of the Executive Governor

JIGAWA STATE GOVERNMENT

OFFICE OF THE EXECUTIVE GOVERNOR

DUE PROCESS AND PROJECT MONITORING BUREAU

LOCAL GOVERNMENT UNIT

END OF THE YEAR PROJECTS REPORT, 2016

CONTENTS

EXECUTIVE SUMMARY …………………………………………………………………………………………………… (iii)

SECTION (A) COMPLETED PROJECTS. ………………………………………………………………………… (iv)

SECTION (B) ON-GOING PROJECTS……………………………………………………………………………….. (iv)

SECTION (C) PRE-CONTRACT EVALUATION……………………………………………………………………(iv)

SECTION (D) CONTRACTS AWARDED……………………………………………………………………………… (v)

SECTION (E) CONTRIBUTION BY 27NO LOCAL GOVERNMENTS TO

JOINT CAPITAL PROJECTS AND OTHER CAPITAL DEDUCTIONS………… (v)

OBSERVATION…………………………………………………………………………………………………………………… (vi)

RECOMMENDATION ………………………………………………………………………………………………………. (vi)

CONCLUSION ……………………………………………………………………………………………………………………. (vii)

CHARTS ………………………………………………………………………………………………………………………………..(viii)

EXECUTIVE SUMMARY

JANUARY – DECEMBER, 2016

JIGAWA STATE GOVERNMENT

DUE PROCESS AND PROJECT MONITORING BUREAU

LOCAL GOVERNMENT UNIT

END OF YEAR REPORT JANUARY-DECEMBER, 2016

EXECUTIVE SUMMARY

In line with His Excellency budget speech for the year 2016 which was presented on 8th December 2015, that “local Governments have crucial roles to play in our effort to transform the state’s economy and improve the social and economic wellbeing of our citizen”. The Local Government councils need to provide developmental capital projects to pave ways for democratic dividend to the electorate despite the present fiscal uncertainties and monetary shortfall.

Pursuant to the Provision of the Jigawa State Due Process Law Section 15(2) which mandate it to ensure full compliance and implementation of the provision of this Law as applicable to Local Government Councils, the Bureau hereby presents its end of the year 2016 reports capturing all the capital projects initiated by the councils.

The report consists of five sections; Completed projects, On-going projects, Pre-contract Evaluation, Contracts awarded, contributions to state/local government joint account.

COMPLETED PROJECTS

This section contains information on projects completed 100% by Local government council as at December, 2016. A total of twenty (20No) projects valued at N175,738,892.79 [One Hundred and Seventy Five Million, Seven Hundred and Thirty Eight Thousand, Eight Hundred and Ninety Two Naira, Seventy Nine Kobo only] were completed representing 12.32% of all projects being reported in the document totaling N1,425,958,329.11. On this note the effort of Gwiwa Local Government council deserve commendation for completing all its on-going projects carried forward from the previous years.

ON-GOING PROJECTS

This section contains project that are on-going but stalled without being completed almost six years after contract award. A total of forty (40No) projects valued at N1,250,219,436.32 [One Billion, Two Hundred and Fifty Million, Two Hundred and Nineteen Thousand, Four Hundred and Thirty Six Naira Thirty Two Kobo only] representing 88% are stalled. Government should assist the Local Government Councils to complete all their stalled projects, so as to avoid wastage of public funds.

PRE-CONTRACT PROJECTS EVALUATION

This section gives account of proposals presented by some Local government councils to the Bureau for Vetting and recommendation. A total of Ten (10no) proposals Valued at N80,242,773.24 (Eighty Million, Two Hundred and Forty Two Thousand, Seven Hundred and Seventy Three Naira, Twenty Four Kobo only) were presented for Vetting out of which the Bureau recommends N72,332,172.19 [Seventy Two Million, Three Hundred and Thirty Two Thousand, One Hundred Seventy Two Naira, Nineteen Kobo only] with a saving of N7,910,601.05 [Seven Million, Nine Hundred and Ten Thousand, Six Hundred and One Naira Five Kobo only which representing

(9.86%) of the total forwarded. It is worth noting that the Jigawa State Due Process Guideline section 2.7 provides that all proposed contracts above the threshold of five million naira (N 5m) in the Local Government must be vetted by the Bureau prior to award. It is also on records that only Six (6) number Local Governments councils out of the total 27No presented some of their proposals for vetting. The local government councils in partial compliance include Birniwa, Birnin Kudu, Gwaram, Kiyawa, Sule Tankarkar and Taura Local Government councils.

CONTRACTS AWARDED

During the year under review, only Birnin Kudu and Gwaram Local Government councils were able to award Contracts worth N23,552,944.77 (Twenty Three Million, Five Hundred and Fifty Two Thousand, Nine Hundred and Forty Four Naira Seventy Seven kobo only). This represents 0.61% of the 2016 Approved capital budget of N15,047,557,261.00 for 27no Local Government Councils as per the information made available to the Bureau as at the time of preparing this report.

CONTRIBUTION BY 27 LOCAL GOVERNMENT COUNCIL TO STATE/LOCAL GOVERNMENT JOINT ACCOUNT.

The total sum of N 979,382,499.80 was contributed by all the 27no Local Government Councils out of which N850,000,000.00 goes to state and Local Government joint account and N96,187,499.80 goes to JARDA(IFAD) counterpart funding, while the balance of N33,195,000.00 goes for the purchase of food stuff distributed to the 27no Local Government areas in the state. This reveals that less than 10% of the approved capital budget for all the 27no Local Government councils (N15,047,557,261.00) was utilized within the year under review for capital development .

OBSERVATIONS

The following observations were critically made based on the records available to us, on the following impending issues that need to be address to improve the implementation of capital projects being executed by the 27no Local government councils in the state

1. It has being observed that, quite a number of projects in some local government areas with contract amount of N1,250,219,436.32 are long overdue in terms of their completion period, which may result to huge liabilities for successive Government. 2. Only 2no local Government i.e Birnin-kudu and Gwaram awarded new projects in the year under review which constitute less than 1% of the approved budgetary provision. 3. Only 6no Local Government Councils out of the 27no i.e Birniwa, Birnin Kudu, Gwaram, Kiyawa, Sule- Tankarkar, and Taura made effort to execute some projects, which were vetted by the Bureau, but failed to be implemented due to paucity of funds.

RECOMMENDATION

The following recommendations were proffered to improve compliance by the Local Governments councils in the state on budget implementation;

 The State Government should assist the local government councils to complete all their on-going projects to achieve the initial desired objective and salvage funds earlier spent.  Local Government Councils should ensure that all their contract documents were vetted by the Bureau, as required by the Due process Guideline section 3.5(vii) which state that “Contracts documents in respect of

any construction work, procurement or service contract whose value is Five Million Naira (N5,000,000.00) and above shall be vetted by the Due Process and Project Monitoring Bureau (DPPMB)”.  All contracts should be prior certified by the Bureau before effecting payments as contain in the Due process Guideline section 8.1  All the 27no Local Government Councils should ensure proper documentations on capital projects and forward both soft and hard copies to the Bureau for record purpose as provided by the Law at the end of each financial year.

CONCLUSION

In conclusion, the above observations and recommendations raised if adequately addressed will improve budget performance, value for money on projects execution, Transparency and Accountability in the administration of the local government councils in the state.

...... ……………………………………………………………..

JIBRIN KAWU MNIQS ADO HUSSAINI (MON)

DIRECTOR LOCAL GOVERNMENT UNIT. DIRECTOR GENERAL

CHARTS

JANUARY – DECEMBER, 2016

JIGAWA STATE DUE PROCESS AND PROJECT MONITORING BUREAU LOCAL GOVERNMENT UNIT PRE-CONTRACT EVALUATION

PROGRESS REPORT JANUARY - DECEMBER 2016 PRE-CONTRACT PROJECT EVALUATION PRE- CONTRACT EVALUATION GENERAL SUMMARY S/NO LOCAL NO OF QUOTTED SUM (#) VETTED SUM (#) SAVING/INCREASE REMARK GOVERNMENT PROPOSAL (#) SUBMITTED

1 AUYO - - - 2 BABURA - - -

3 BIRNIWA 3 9,771,817.80 9,849,723.72 (77,905.92) increase due to vetting

4 BIRNIN KUDU 1 23,245,819.39 18,232,794.47 5,013,024.92 saving due to vetting 5 BUJI - - - 6 DUTSE - - - 7 GARKI - - - 8 GAGARAWA - - - 9 GUMEL - - - 10 GURI - - -

11 GWARAM 1 21,689,622.06 19,782,698.77 1,906,923.29 saving due to vetting 12 GWIWA - - - 13 HADEJIA - - - 14 JAHUN - - - 15 KAUGAMA - - - 16 KAFIN HAUSA - - - 17 KAZAURE - - - 18 KIRIKASAMMA - - -

19 KIYAWA 3 16,969,372.88 15,964,570.21 1,004,802.67 saving due to vetting

20 M/MADORI - - - 21 MAIGATARI - - - 22 MIGA - - - 23 RINGIM - - - 24 RONI - - -

25 S/TANKAKAR 1 4,095,516.60 4,332,443.47 (236,926.87) increase due to vetting

26 TAURA 1 4,470,624.51 4,169,941.55 300,682.96 saving due to vetting 27 YANKWASHI - - -

GRAND TOTAL 10 80,242,773.24 72,332,172.19 7,910,601.05 saving due to vetting XII

BAR CHART SHOWING COMPLETED AND ON-GOING PROJECTS FOR 27NO LOCAL GOVERNMENT COUNCILS JANUARY - DECEMBER, 2016.

Completed (N) On-going (N)

460,909,130.74

220,390,386.35 220,390,386.35

151,250,526.31 151,250,526.31

95,327,779.84 95,327,779.84

90,329,684.80

64,827,724.14 64,827,724.14

52,839,591.47 52,839,591.47

47,333,120.00 47,333,120.00

34,848,220.81 34,848,220.81

32,299,278.48 32,299,278.48

23,273,811.80 23,273,811.80

22,358,572.39 22,358,572.39 22,341,162.48

18,232,794.48 18,232,794.48

16,730,545.75 16,730,545.75

20,788,291.77

13,875,109.50 13,875,109.50

10,000,000.00 10,000,000.00

8,635,182.67 8,635,182.67

14,047,265.03

5,320,150.30 5,320,150.30

------