27 March 2019
Chairman: Alderman S P Porter
Vice-Chairman: Councillor J Gallen
Aldermen: M Henderson MBE, W A Leathem, and J Tinsley
Councillors: N Anderson, R T Beckett, J Gray MBE, A Givan, H Legge, A McIntyre, T Mitchell, T Morrow, N Trimble and R Walker
Ex Officio The Right Worshipful the Mayor, Councillor U Mackin Deputy Mayor, Councillor A Grehan
The Meeting of the Leisure & Community Development Committee will be held in the Cherry Room, Island Civic Centre, The Island, Lisburn, on Tuesday, 2nd April 2019 at 5.00pm for the transaction of business on the undernoted agenda.
Hot food will be available in the Lighters Restaurant at 4.30 pm.
You are requested to attend.
DAVID BURNS Chief Executive Lisburn & Castlereagh City Council
1 AGENDA
1. Apologies
2. Declarations of Interest
3. Report from the Acting Director of Leisure and Community Wellbeing 3.1 Absence Report 3.2 Budget Reports 3.3 Performance Improvement KPI’s – 3rd Quarter 2018/19 Review 3.4 Report from Mrs Siobhan McCormick, Acting Head of Service (Cultural & Community Services) 3.4.1 Draft Arts Council NI Strategy 2019-2024 3.4.2 Minutes of the Peace IV Meeting held on Monday 18 February 2019 3.4.3 Peace Grants 3.4.4 Arts Grants/Making Art in Communities Allocations 2019/20 3.4.5 Community Festivals Fund: Consideration of Allocation of Awards for 2019-20 3.5 Report from Mr Brendan Courtney, Head of Service (Sports Services) 3.5.1 Health and Wellbeing Officer – Sports Services 3.5.2 IFA Foundation Hub Agreement 2019/20 3.5.3 Glenmore Activity Centre – Canoe Steps 3.5.4 Club Development Officer Funding 3.5.5 2019 Lisburn and Castlereagh Business Games 3.6 Report from Mr Ross Gillanders, Head of Service (Parks & Amenities) 3.6.1 Facility Name Change 3.6.2 International Cross Country Event 3.6.3 Grant Aid to Third Party Organisations 2019-20 3.6.4 Lisburn Rangers FC – Clubhouse Request 3.6.5 Translink Ulster in Bloom and NI Amenity Council Awards 2019
4. Confidential Report by the Acting Director of Leisure and Community Wellbeing (Members are requested to access the confidential report on SharePoint under the Confidential Folder)
4.1 Bell’s Lane Allotments – (confidential due to information relating to the financial or business affairs of any particular person – including the Council holding that information).
4.2 Open Space Strategy – Joint Commission (confidential due to information relating to the financial or business affairs of any particular person – including the Council holding that information).
2 4.3 Anti-Social Behaviour (confidential due to information relating to any action taken or to be taken in connection with the prevention, investigation or prosecution of a crime).
4.4 Cemeteries Officer (confidential due to information which is likely to reveal the identity of an individual).
4.5 Castle Gardens - Lighting (confidential due to information relating to the financial or business affairs of any particular person – including the Council holding that information).
4.6 Lisburn North Community Centre, Rathvarna Drive (confidential due to information relating to the financial or business affairs of any particular person – including the Council holding that information).
4.7 10 Year Investment Plan Proposition (confidential due to information relating to the financial or business affairs of any particular person – including the Council holding that information).
4.8 The Welcome Place – Tender Report on Integrating New Communities (Shared Space & Services) (confidential due to information relating to the financial or business affairs of any particular person – including the Council holding that information).
4.9 Vitality Household Membership (confidential due to information relating to the financial or business affairs of any particular person – including the Council holding that information).
5. Any Other Business —ooOOoo—
To: Members of Lisburn & Castlereagh City Council
3 MEETING OF LEISURE & COMMUNITY DEVELOPMENT COMMITTEE – 2 APRIL 2019
REPORT BY ACTING DIRECTOR OF LEISURE & COMMUNITY WELLBEING
PURPOSE AND BACKGROUND
The purpose of this report is to set out for Members’ consideration a number of recommendations relating to the operation of the Council.
The following items are for noting: 1. Absence Report 2. Budget Reports 3. Performance Improvement KPI`s – 3rd Quarter 2018/19 Review The following items are for consideration: 4. It is recommended Members consider the report from the Acting Head of Service [Community & Cultural Services] 5. It is recommended Members consider the report from the Head of [Sports Services] 6. It is recommended Members consider the report from the Head of Services [Parks & Amenities]
ITEMS FOR NOTING
1. ABSENCE REPORT Attached at Appendix 1 for the information of Members is the most recent rolling report on Departmental absenteeism. Recommendation It is recommended the attached report be noted.
2. BUDGET REPORTS Attached at Appendix 2 for the information of Members is the most recent Budget Reports for the Leisure & Community Wellbeing Department for the period up to 8 March 2019. Recommendation It is recommended the attached report be noted.
3. PERFORMANCE IMPROVEMENT KPI’S Attached at Appendix 3 for the information of Members is the most recent Performance Improvement KPI’s – 3rd Quarter 2018/19 Review. Recommendation It is recommended the attached report be noted.
ITEMS FOR CONSIDERATION
4. REPORT FROM MRS SIOBHAN McCORMICK, ACTING HEAD OF SERVICE [CULTURAL & COMMUNITY SERVICES] Please find attached at Appendix 4 the Report of the Head of Service [Cultural & Community Services] Recommendation It is recommended Members consider the Report of the Head of Service [Cultural & Community Services]
5. REPORT FROM MR BRENDAN COURTNEY, HEAD OF SERVICE [SPORTS SERVICES] Please find attached at Appendix 5 the Report of the Head of Service [Sports Services] Recommendation It is recommended Members consider the Report of the Head of Service, [Sports Services]
6. REPORT FROM MR ROSS GILLANDERS [HEAD OF SERVICE [PARKS & AMENITIES] Please find attached at Appendix 6 the Report of the Head of Service [Parks & Amenities] Recommendation It is recommended Members consider the Report of the Head of Service, [Parks & Amenities]
DLCW Appendix 1
LEISURE & COMMUNITY WELLBEING ROLLING YEAR ABSENCE FIGURES 01 April 2015 - 28 FEBRUARY 2019
Leisure & Community Wellbeing 01.06.17 - 31.05.18 01.07.17 - 30.06.18 01.08.17 - 31.07.18 01.09.17 - 31.08.18 01.10.17 - 30.09.18 01.11.17 - 31.10.18 01.12.17 - 30.11.18 01.01.18 - 31.12.18 01.02.18 - 31.01.19 01.03.18 - 28.02.19 Total Possible Days 66,272.74 66,295.80 67,667.04 68,155.62 68,295.31 69,182.60 69,992.44 70,026.01 70,258.35 70,197.64 Days Lost Through Short Term Sickness 738.70 716.32 721.76 688.84 645.99 667.06 659.08 617.23 561.31 506.52 Days Lost Through Long Term Sickness 4,703.78 4,744.33 4,714.55 4,727.89 4,580.98 4,532.50 4,483.24 4,363.68 4,177.69 4,074.51 Short Term Lost Time Rate 1.11% 1.08% 1.07% 1.01% 0.95% 0.96% 0.94% 0.88% 0.80% 0.72% Long Term Lost Time Rate 7.10% 7.16% 6.97% 6.94% 6.71% 6.55% 6.41% 6.23% 5.95% 5.80% Total Lost Time Rate 8.21% 8.24% 8.03% 7.95% 7.65% 7.52% 7.35% 7.11% 6.75% 6.53% Days lost per employee 18.23 18.29 17.84 17.64 16.99 16.68 16.31 15.79 14.97 14.49 DLCW Appendix 2 08/03/2019 12:18 PAYROLL / NON PAYROLL / INCOME LCCC33 YTD SUMMARY REPORT Variance to Budget date Current Annual Actual Exp / YTD COM Total Remaining Act/Comm Budget Inc Act/Comm Budget Leisure & C ommunity Wellbeing
Payroll Parks and Amenities 289,474 3,727,560 3,396,626 3,300,679 0 3,300,679 (95,947) 426,881 Cultural and Community 184,862 1,977,000 1,815,871 1,907,038 13,053 1,920,090 104,219 56,910 Sports Services 458,779 5,289,410 4,846,756 4,600,473 5,970 4,606,442 (240,314) 682,968 ======933,115 10,993,970 10,059,253 9,808,189 19,022 9,827,211 (232,042) 1,166,759
Non Payroll Parks and Amenities 104,152 1,921,611 1,819,893 1,596,728 166,818 1,763,546 (56,347) 158,065 Cultural and Community (668,758) 3,104,100 2,583,171 1,697,924 874,458 2,572,382 (10,789) 531,718 Sports Services 295,139 3,420,760 3,118,601 2,781,946 229,641 3,011,588 (107,014) 409,172 ======(269,467) 8,446,471 7,521,666 6,076,598 1,270,918 7,347,516 (174,149) 1,098,955
Income Parks and Amenities (37,481) (607,000) (551,796) (511,553) 265 (511,288) 40,508 (95,712) Cultural and Community 709,138 (2,218,930) (629,368) (667,664) 922 (666,742) (37,374) (1,552,188) Sports Services (513,809) (5,963,460) (5,445,701) (5,419,798) 50 (5,419,748) 25,953 (543,712) ======(6,599,015) 1,237 (6,597,778) 29,088 (2,191,612) 157,848 (8,789,390) (6,626,865) ======821,496 Leisure & Community Wellbeing 10,651,051 10,954,053 9,285,772 1,291,177 10,576,949 (377,104) 74,102 ======821,496 Grand Totals 10,651,051 10,954,053 9,285,772 1,291,177 10,576,949 (377,104) 74,102 Page 1 of 1 DLCW Appendix 3
DLCW Appendix 3
DLCW Appendix 4
LISBURN & CASTLEREAGH CITY COUNCIL MEETING OF LEISURE & COMMUNITY DEVELOPMENT COMMITTEE – TUESDAY 2nd APRIL 2019
REPORT BY SIOBHAN McCORMICK, ACTING HEAD OF SERVICE (CULTURAL & COMMUNITY SERVICES)
PURPOSE AND BACKGROUND The purpose of this report is to set out for Members` consideration a number of recommendations relating to the operation of the Council.
1. To consider the Feedback on the Draft ACNI Strategy 2019/2024
2. To approve the Minutes of the Peace Programme meeting held on Monday 18 February 2019
3. To approve the decisions in relation to the award of Peace Grants under the themes of Building Positive Relations and Children & Young People.
4. To note the Arts Grants & Making Art in Communities Grants 2019/2020
5. To note the provisional Community Festivals Fund Grants 2019/2020
1. DRAFT ARTS COUNCIL NI STRATEGY 2019-2024
Members will recall the deferment on feedback on the above draft strategy from the March committee. I now report that following significant consultation with the arts sector, key stakeholders, partners in local and central government and the wider public sector, that the Arts Council of Northern Ireland (ACNI) launched its Draft 5- year Strategic Framework. This framework had three governing principles of ‘Inspire / Connect / Lead’, outlining the key priorities and actions that ACNI intends to pursue over the next five-year period from 2019/2024.
Following consideration of the Draft Strategy and Officer attendance at the public consultation workshops held by ACNI during February, draft comments are now attached Appendix 1 [C&CS] for Members consideration by way of a Council response to the consultation.
Recommendation
Members are asked to consider the attached Draft Report and agree a Council response.
DLCW Appendix 4
2. MINUTES OF THE PEACE IV MEETING HELD ON MONDAY 18 FEBRUARY
Attached at Appendix 2 [C&CS] for Members consideration minutes of the Local Peace IV Partnership meeting held on Monday 18th February 2019.
Recommendation
Members are asked to approve the Minutes of the Lisburn & Castlereagh Local PEACE IV Partnership meeting held on the 18th February 2019.
3. PEACE GRANTS
The deadline for the submission of Peace Grant applications (under the Building Positive Relations theme) was 12noon on 21st February 2019. Members are reminded that the Chairman and Vice Chairman of the Leisure and Community Development Committee in consultation with the Director of Leisure and Community Wellbeing were granted delegated authority at March’s Committee meeting to allow the members to approve successful applications.
£12,968 remained in the Children & Young People’s grant fund and was to be offered to the next highest scoring applicant. This was offered to and accepted by The Lisburn Racquets Club and topped up by £3,514 saved on the other approved projects. The Lisburn Racquets Club was approved for up to £16,482 for their project at the Peace Partnership meeting on 7th March.
Members are asked to note that the grants that were assessed on 4th March and approved at the Peace Partnership meeting on 7th March under the Building Positive Relations (BPR) are:
Resurgam Youth Initiatives £29,733 Lisburn City Church Community Trust £21,159
The Grants Fund for both themes has now been exhausted.
Recommendation
It is recommended Members approve the decisions granted under delegated authority to award the Peace Grant under the themes of Building Positive Relations and Children and Young People and note the fund for both these grant themes has now been exhausted.
4. ARTS GRANTS / MAKING ART IN COMMUNITIES ALLOCATIONS 2019/20
Attached at Appendix 3 [C&CS] are the recommendation reports in relation to the Arts Grants and Making Arts in Communities Grant Scheme (MAC) for 2019/2020.
In line with the Council’s Scheme of Delegation, these grants have been authorised by the Acting Head of Cultural & Community Services and are tabled for Members information.
DLCW Appendix 4
Recommendation
Members are asked to note the allocations under the Council’s Arts Grant and MAC Schemes for 2019/2020.
5. COMMUNITY FESTIVALS FUND: CONSIDERATION OF ALLOCATION OF AWARDS FOR 2019 / 2020
The Community Festivals Fund is jointly funded by Lisburn & Castlereagh City Council and the Department for Communities (DfC) to recognise the role that festivals can play in increasing social cohesion, economic regeneration and strengthening community relations. This grants scheme therefore aims to assist constituted groups working within the Lisburn & Castlereagh City Council area to organise their own locally based festivals.
Members were advised at the Council meeting in January 2019, that the Department for Communities had advised of a delay in the issuing of a Letter of Offer to all Councils for the 2019 / 2020 funding period, including the level of funding the Council might receive.
Based on similar circumstances in previous years, Members agreed to the Council opening the Scheme for applications on Friday 28th February 2019, on the basis that the scheme will be dependent on a funding allocation from the Department for Communities. The closing date for the receipt of applications was 4pm on Friday 15th March 2019 and the assessment process has now been carried out in readiness for the anticipated allocation of funding. This is to allow the timely notice of awards to be provided to successful applicant community organisations planning festival events over the summer period.
Members are reminded that the total available funding for the scheme is £57,000, which is subject to a 50% contribution from the Department for Communities, which at the time of writing the report has not been yet advised.
Recommendation
Members are asked to note the Community Festivals Fund allocations, as tabled at the meeting subject to a 50% contribution from the Department for Communities. Acting HoS (C&CS) Appendix 1
Arts Council of Northern Ireland (ACNI) Draft 5-year Strategic Framework for the Arts: ‘Inspire / Connect / Lead’
Review of the Draft ACNI 5-year Strategic Framework 2019-2024
The first key objective of Inspire, is to work with local government to encourage communities to engage in transformative, high-quality arts experiences to improve the regional and rural reach of arts funding through joint projects, such as local place- based cultural initiatives and to strengthen arts activity in areas of low engagement.
The next key objective of Connect, is for ACNI to work with local government through partnership working to strengthen local arts provision specifically by the following methods: Service Level Agreements based on value for money and best practice; Co- hosting a biennial Arts Conference with local Councils to promote the role and value of the arts in place-making and; to develop guidance on common data collection to ensure the capture of more consistent benchmarks on the social and economic impact of the arts across the province.
The last key objective of Lead, is to make the case for a better resourced arts sector and to create shared opportunities for the arts through engagement with stakeholders to achieve broader outcomes.
ACNI states that it will action all of these objectives by increasing public investment in the arts by building public and political support for a better resourced arts sector and that this will be achieved by engaging with decision-makers and commissioning an attitudinal survey of stakeholders including, MLAs, local government, departments and agencies to assess perceptions of the value of the Arts and by establishing data- sharing agreements with local government and the Policy Evidence Centre.
Conclusion The Arts Council of Northern Ireland sees itself as an advocate for the Arts by engaging with politicians, government departments and public agencies, ‘placing the arts at the heart of our social, economic and creative life.’ Given this and in accordance with the Draft Programme for Government’s commitment to an outcome based accountability model, ACNI wants to strengthen its collaborative working with Local Government by supporting local authorities in the delivery of their Community Plans by advancing shared agendas to maximise resources for local participation and engagement in the Arts.
Recommendation Members are asked to recommend that the Council supports the aims and ambitions of ACNI as outlined in its Draft 5-year Strategic Framework and for the Acting Head of Cultural & Community Services to confirm this support in writing to ACNI.
Siobhan McCormick Acting Head of Service [C&CS} Acting HoS (C&CS) Appendix 2 LCCC Peace IV Partnership Minutes of the proceedings of the LCCC PEACE IV Partnership held in the Willow Room, Civic Headquarters, Lagan Valley Island, Monday 18th February 2019 at 6.00pm
In Attendance
Partnership:
Cllr Jonathan Craig (Chair) DUP The Mayor, Cllr Uel Mackin DUP Cllr Rhoda Walker DUP Cllr Ben Mallon DUP Cllr Johnny McCarthy SDLP Ald Geraldine Rice Independent Adrian Bird Resurgam Trust Lynsey Agnew LCC Community Trust Dolly Misra Intercultural Friendship Group Secretariat:
Niamh O’Carolan Peace Programme Manager Sarah McKenna Audit & Verification Officer
1. Apologies:
Apologies were received from:
Alderman Stephen Martin Alliance Cllr John Palmer UUP Cllr Luke Poots DUP Gerard Flynn NIHE Mabel Scullion Early Intervention Lisburn Pauline McMullan Lisburn YMCA Esther Millar Education Authority
2. Minutes of the Partnership Meeting held on 21st January 2019 and Matters Arising
Cllr Craig welcomed all those in attendance and invited members to review the minutes for accuracy.
1 | Page Acting HoS (C&CS) Appendix 2 Alderman Rice stated that she had submitted an apology.
Otherwise, members agreed that the minutes of the previous Partnership meeting held on 21st January were a true and accurate reflection of the meeting.
RESOLVED: To adopt the minutes of the Partnership meeting held on 21st January 2019 as a true and accurate reflection of the meeting.
Proposed: Lynsey Agnew Seconded: Cllr Ben Mallon
2.1 Matters Arising
There were no matters arising.
3. Declaration of Interests
Cllr Craig enquired if anyone wished to declare a conflict of interest on any item on the Agenda. No declarations were made.
4. Peace IV Update
4.1 Update on Projects
The Programme Manager informed the Partnership that an addendum to the Partner Delivery Contract was issued to Resurgam Trust for additional funding of £70,000 to their Shared Space and Services project, The Welcome House.
The Welcome House would be launched on Friday 22nd February and members are invited to attend. Councillor Craig will speak on behalf of the Peace IV Partnership and there will be representation from SEUPB.
It was noted that public realm works are currently taking place on Bridge Street, and members suggested that the Partnership Manager contact Council’s regeneration team to ask the contractor to tidy the street in advance of the Welcome House opening. The Partnership Manager extended a further invitation to members.
Copius will launch the Action Plan for the Skills Development Programme under the Children & Young People theme on Thursday 28th February in the Resurgam 3D Youth Centre, Lisburn at 6.00pm. Again all members were invited.
All other projects continue to roll out as expected. However, a few issues still remain with two projects experiencing difficulty recruiting participants. The Programme Manager said she will raise the issue with the SEUPB Case Officer to see if there is any flexibility.
2 | Page Acting HoS (C&CS) Appendix 2 4.2 Peace Tender – Welcoming Place
The Programme Manager reported that one tender was received by the deadline of 15th February. It had been opened and was a consortium bid. The bid would be assessed later this week and the outcome reported for approval at the next Partnership meeting.
4.3 Peace Grants
The Building Positive Relations grants programme has been re-opened. It was advertised in the local press and on the website. The closing date for receipt of grant applications is Thursday 21st February 2019. It is hoped this final call will attract enough applications to allocate the remaining BPR funding of £41,820.00. The outcome of this assessment process would be presented at the next Partnership meeting for approval.
Pre-contract checks are currently being carried out and Letters of Offer issued to the 4 grants approved at the previous Peace IV Partnership meeting, 3 under the Children and Young People theme and 1 Building Positive Relations project.
The Programme Manager reported that she had contacted Resurgam Trust in relation to their Children and Young People application, who were ranked next to receive funding. Resurgam Trust declined the reduced offer as it would not be sufficient to operate their project.
Lisburn Racquets Club was then offered the remaining funding under Children and Young People. After consideration, they have accepted the offer of £16,482.00. As a result, the Children and Young People theme is now fully allocated.
The Programme Manager informed members that a new Peace Plus Programme has been announced. The programme, worth €642million, will run from 2021 to 2027, and SEUPB can begin consultation from summer 2019. All members positively welcomed this announcement.
5. Any Other Business
5.1 There was no other business to discuss.
6. Date of Next Meeting
The next meeting of the Peace IV Partnership was scheduled to take place on Monday 18th March 2019, however as this is a public holiday members considered alternative dates.
It was agreed to host the next Partnership meeting on Thursday 7th March at 6.00pm.
A venue would be confirmed and members notified.
The meeting closed at 6.30pm. 3 | Page DLCW Appendix 5
LISBURN & CASTLEREAGH CITY COUNCIL MEETING OF LEISURE & COMMUNITY DEVELOPMENT COMMITTEE TUESDAY 2ND APRIL 2019
REPORT BY HEAD OF SERVICE (SPORTS SERVICES)
PURPOSE AND BACKGROUND
The purpose of this report is to set out for Members’ consideration a number of recommendations relating to the operation of the Council.
The following items are for decision:
• Health & Wellbeing Officer – Sports Services • IFA Foundation Hub Agreement 2019/20
The following items are for noting:
• Glenmore Activity Centre – Canoe Steps • Club Development Officer Funding • 2019 Lisburn & Castlereagh Business Games
ITEMS FOR DECISION:
1. HEALTH AND WELLBEING OFFICER – SPORTS SERVICES
Members may recall that in 2016 approval was given by Council to recruit for the post of Health & Wellbeing Officer on a temporary basis on the understanding that a contribution would be forthcoming from the Public Health Agency to help Council offset the costs.
Attached at Appendix (1 SS) is a brief background paper on the work undertaken by the postholder and how it assists in delivering a range of outcomes especially in relation to at risk groups that support the Council in delivering its Community and Corporate Plans. The number of referrals to the Healthwise programme continues to grow with many progressing to take out a membership and this with the ongoing success of the Active Ageing Programme are the main elements of the postholder’s programme.
Members are therefore asked to consider making the post permanent within the Sports Services structure as the demand is only likely to grow as the older population increases. The contribution from the Public Health Agency is presently still forthcoming so the financial burden on the Council is reduced. DLCW Appendix 5
Members are aware of the Council’s drive to reduce the number of staff on fixed term contracts. Consequently should Public Health Agency funding cease at a future point, any resulting shortfall in salary contribution will be met by efficiencies made within Sports Services.
Recommendation
It is recommended the post of Health & Wellbeing Officer is made permanent within the Sports Services structure.
2. IFA FOUNDATION HUB AGREEMENT 2019/20
Attached at Appendix (2 SS) for Members information is the IFA Foundation Hub Agreement for 2019/20. The Hub Agreement is similar to that approved annually by Council and underpins the successful Grassroots Development Programme operated by Phil Melville.
However one notable change is that unlike previous years the IFA are requesting the Council provide office and storage space for 3 officers namely a Regional Grassroots Development Officer, a Let Them Play Officer and a Grassroots Volunteer. Discussions are ongoing as to how and where this can be accommodated and whilst the recommendation is the Council sign the Agreement it should be caveated on the basis that a suitable location has to be identified for the staff.
Recommendation
It is recommended Members agree to Council signing the IFA Foundation Hub Agreement 2019/20 on the proviso that suitable office accommodation can be located for the staff.
ITEMS FOR NOTING
3. GLENMORE ACTIVITY CENTRE – CANOE STEPS
Members will recall recently approving Council take ownership of the Canoe Steps at Glenmore from Rivers NI on the basis they apply a non-slip surface. It can now be confirmed that this work has been carried out and the asset transfer is being progressed with Rivers NI.
Recommendation DLCW Appendix 5
It is recommended Members note the update on the Canoe Steps at Glenmore Activity Centre.
4. CLUB DEVELOPMENT OFFICER FUNDING
Members will recall that under delegated authority in March the Committee approved £10,000 in total be identified from 2018/19 underspend to provide 5 local clubs with £2,000 each to assist in funding a Club Development Officer post.
When the returns were assessed the following 6 clubs submitted strong applications.
Hillsborough Boys FC Derriaghy Cricket Club Crewe United FC Downshire Tennis Club Ballymacash Rangers FC Dungoyne FC
Mindful of the very tight timescale and following consultation with the Chair of the Leisure & Community Development Committee it was agreed that as an additional £2k could be identified from underspend all 6 clubs should receive £2K.
Recommendation
It is recommended Members note the update on the Club Development Officer funding.
5. 2019 LISBURN AND CASTLEREAGH BUSINESS GAMES
Members will be aware the 2019 Lisburn & Castlereagh Business Games have been the most successful ever and represent a partnership approach by Sports Services, Economic Development and the Public Health Agency. Following the final event held at Dundonald International Ice Bowl on Wednesday, 20th March, an evaluation report is attached at Appendix (3 SS) for Members information.
Recommendation
It is recommended Members note the evaluation report arising from the 2019 Lisburn and Castlereagh Business Games. HoS (SS) Appendix 1
2018/2019 Report on Lisburn &Castlereagh City Council Health and Wellbeing Officer (HWO)
• The Health and Wellbeing Officer (HWO) has processed 201 Clients though the PHA & LCCC Healthwise Scheme from 1st April 2018 to 31st December 2018 bringing in some £12,060.00 to date with a final payment from the PHA to cover January to March 31st
• In addition the Public Health Authority (PHA) Fund a further £5,500.00 for this post
• Thanks primarily to the Health and Wellbeing Officer the PHA & LCCC Healthwise Scheme is 21 clients over target and as result he has secured an additional funding of up to £1,200.00
• The Health & Wellbeing Officer books client appointments, creates individual 12 week programmes and follow up calls at 24 weeks and 52 weeks and provides six-monthly report on uptake to the PHA.
• To date the Health and Wellbeing Officer has set up and ran one Healthwise Activity Class which was such a success that a second one has been introduced, this has greatly reduced the schemes waiting list from 96 and a waiting time of 3 months to below 20 with a waiting time of one to 2 weeks. These Classes are also a vital tool for people engaging in their full 12 weeks.
• The HWO has also started up a H/wise TRX, class for suitable clients requiring strength conditioning
• The Health and Wellbeing Officer has started up a Healthwise e-zine/newsletter. This has promoted all activities that are available within the community whilst championing the Healthwise programme. • The Health & Wellbeing Officer has set up the following events this year: -a Falls Prevention Event - A International Older Peoples Day - Summer Programme of activities including outdoor Walking Groups
• The Health and Wellbeing Officer organised Healthwise members to take part in sport relief, with a walk-a- thon, Zumba, and other walking events that over 100 people took part in. • In addition the HWO has introduced the following: -A Exclusive Healthwise Spin Class for clients with special Health related requirements - A January 12 week weight loss programme.
• The Health and Wellbeing Officer has given assistance and support to the other LCCC Centre Instructors in order to help their uptake within the three community based centres
• The HWO also liaises with other Council initiatives in order to get Healthwise clients taking up Walking Rugby, Parkruns, and Pickeball
• The HWO has also liaised with the midwives within the trust area to promote our services to young mothers on the scheme with the result that the PHA have taken a great interest in these new classes and are in the process of forwarding details onto area Midwives as an example of good practice.
• These new programmes started by the HWO for or linked directly to the Healthwise programme including; Active Ageing Morning, which has Zumba, Circuits, Pickleball and Spin Cycling and Pilates in LVLP and Biking introductory programme, which allows members to get outdoors and reintroduced to cycling.
• The HWO also promotes the Active Ageing Scheme, Vitality gym and the new household memberships, p-hew schemes and other programmes which are offered as step down programmes, when the client is finishing their HoS (SS) Appendix 1 12 week period. When available, community programmes are offered to clients. There is ongoing work to promote a Healthwise new50 plus activity Classes and the Active Ageing classes to all relevant Healthwise Clients
- Every Wednesday morning the Leisureplex is a Hub for active ageing, it is drop in and unlimited numbers can attend. We see 50-60 participants each week coming through to the morning and always welcome more. - In the summer months, the morning takes a break, and the HWO and staff organise walks and trips around the LCCC area and beyond, allowing participants to get active outdoors.
- As a result of the HWO current proactive initiative for our Healthwise Programme, this year saw 47 Clients taking up PHEW Membership and or full membership of our Gym in order to continue to enjoy the benefits of a regular exercise programme.
- Clients that finish the 12 weeks tend to join full membership, or continue with casual membership and attend classes. Assessing the 24 and 52 week call back we can see that half or more of the clients (60% and 50%) have taken full membership. We also seen from the study that 70% and 80% of all participants are still involved in physical activity in some from, whether it’s joining the gym, sports clubs or continuing with their own exercise. The 52 Week Call back will be assessed in Quarter 4.
- The Healthwise and PARS schemes are contracted to bring into the Council some £28,113.00 in an additional revenue stream and should bring in an additional £1,200 in extra funding
The HWO has also been able to monitor specific KPI’s to the scheme includes:
• A large number of women and girls • Different ethnic backgrounds and foreign nationals • A Range of client with disabilities and from low socially economic backgrounds
The HWO has commenced a Community development approach which is important in sustainability of the participants within physical activity. So the HWO emails out to the different activities and classes that are running. I include all activities that are suited to the participants and that I can find which are running over NI, these include family fun days, running events or communities information sessions to food markets
This allows clients and their families to plan more active and social lives, within our own council and trust areas and also to champion activities from our council and trust areas. The community develop approach helps to increase the participant’s motivation and therefore feel good about themselves. It is also a fantastic way to offer a further range of step down programmes.
Additional Funding opportunities
This Community development approach also allowed the HWO to apply for outside funding. The best example of this, was the running of Feel Good February. After gaining a small grant from ascert – the alcohol and drugs NI team. The HWO was able to run a number of wellbeing class, nutrition seminars and exercise classes. These classes were free of charge and allowed Healthwise clients to take part in activities that they might not have had access to. This will hopefully become an annual programme that will run each year but it very much relies on a central coordinator to which the HWO fits
Ongoing feedback satisfaction forms, and verbal feedback evidence demonstrates that this programme can mean to a lot of people. The Healthwise programme has the ability to build people confidence back up, not just in a gym setting but also for everyday life. This programme has allowed many users to be re-introduced into sport and physical activity, and it has created pathways for the participants to be involved and stay involved in sport. Linking this to the Par-Qs, the feel good factors tends to increase over the 6 week and 12 week consultations. The programme has also helped people with high or low BMIs, and blood pressures to regulate their weight and BPs. The running of the Healthwise programme by a specific Health and Wellbeing Officer is I believe essential to these service users and their families in increasing the quality of the daily lives HoS (SS) Appendix 1 Jim McCurry
Sports Programme Manager
Lagan Valley Leisureplex
Appendix
The Healthwise Scheme is suitable for those with: • high blood pressure; • a body mass index (BMI) of more than 25; • asthma or chronic obstructive pulmonary disease (COPD); • diabetes; • osteoporosis; • hypertension; • coronary heart disease and associated risk factors; • anxiety; • stress; • depression.
Nicky McKee, Physical Activity Referral Officer, PHA said: “Many benefits can be gained from physical activity. We encourage everyone to get active, but for some people this isn’t always easy, especially those who already have health conditions. The Healthwise scheme is important because those on it can benefit from physical activity in a safe, friendly and warm environment, tailored to their specific needs and requirements. HoS (SS) Appendix 2
FOOTBALL DEVELOPMENT PROGRAMME Irish Football Association Foundation 1 April 2019 – 31 March 2020
Council Service Level Agreement
Objective of the Agreement
The purpose of this Service Level Agreement is to define the key services which the Irish FA Foundation and Lisburn & Castlereagh City Council will provide to facilitate the placement of a Football Development Hub Team, consisting of a Regional Grassroots Development Officer (RGDO), Let Them Play Officer (LTPO) and a Grassroots Volunteer.
Future reviews and amendments to this Service Level Agreement
This agreement will be reviewed annually as part of the annual planning process and any changes will be agreed by all parties each year.
1. Commencement
1.1 This Programme will commence on 1 April 2019 and run through to 31 March 2020.
2. Football Development Hubs team
Responsibilities of the Irish FA Foundation:
2.1 The Irish FA Foundation will employ a full-time RGDO and a LTPO to work within the designated Council Area.
2.2 The Irish FA Foundation reserves the right to deploy the RGDO and a LTPO outside their designated area or on programmes deemed necessary by the Foundation.
2.3 The Irish FA Foundation will provide a National Football Development Work Programme in line with Let Them Play Strategy; to include local council based programmes and activities in agreement with the Regional Grassroots Development Officer.
2.4 The Irish FA Foundation shall ensure that the staff carry out their duties in accordance with Council policies and procedures, and adhere to all Health and Safety requirements to
GRASSROOTS FOOTBALL DEVELOPMENT PROGRAMME 1
1 April 2019 - 31 March 2020 HoS (SS) Appendix 2
include providing risk assessments for all programmes and to attend any mandatory Council training as deemed necessary.
2.5 The Irish FA Foundation will provide appropriate insurance cover for the staff and will perform a vetting check on the staff through the Access NI service and provide the Council with written confirmation of same.
2.6 The Irish FA Foundation will provide management of the staff and set achievable, measurable targets which will be reviewed every three months. Regular detailed monthly reports and meetings will be arranged with the RGDO in line with the Council’s committee meetings and performance management process.
Responsibilities of Lisburn & Castlereagh City Council:
2.7 The Council will provide access to a work station to include phone and broadband internet access and meet those costs.
2.8 The Council will allocate one senior member of staff to liaise with the RGDO on local-based aspects of the programme.
2.9 The Council will endeavour to provide the staff access to Council facilities via normal booking procedures.
2.10 The Council will promote and advertise Irish FA Foundation Grassroots activities through all channels, such as the Council’s official website and social media sites, within the Council area and permit the use of the official Council logo on all Irish FA Foundation Grassroots resources. The use of the Council’s logo on all materials produced by the Irish FA Foundation are to be first approved by Council in writing and prior to their publication and issue.
2.11 The Council will support the Irish FA Foundation and the RGDO to deliver a Football Development Programme within the Council area and ensure there is no duplication of the Football Development Programme within the Council area.
3. FINANCES
3.1 The salary, employment, sickness, paternity/maternity and pension costs will be met in full by the Irish FA Foundation.
3.2 The Irish FA Foundation will provide travel and personal expenses, when properly verified, while incurred by the staff in the delivery of Irish FA Foundation Grassroots Programmes.
3.3 Any income generated by the staff whilst performing their Irish FA Foundation duties or in Irish FA Foundation work time will be paid into the Irish FA Foundation and reinvested into the Lisburn & Castlereagh City Council Football Development Programme.
GRASSROOTS FOOTBALL DEVELOPMENT PROGRAMME 2
1 April 2019 - 31 March 2020 HoS (SS) Appendix 2
3.4 If, in the case of sickness, any Irish FA Foundation staff is unable to carry out their duties on programme delivery, the Irish FA Foundation will provide cover to service the programme.
4. EQUAL OPPORTUNITIES
4.1 The Council shall operate an equal opportunities policy with regard to the Programme and no-one shall be denied access to any service within the Programme, or any event held in connection with the Programme, on the grounds of ethnic origin, gender, sexual orientation, disability, religious belief, political opinion, marital status, age or having, or not having, dependents.
5. PUBLIC LIABILITY INSURANCE
5.1 The Irish FA Foundation will ensure all staff are covered by insurance (to include public liability to the maximum of £10 million and employer’s liability of £10 million). The Council must be furnished with proof that such cover is in place.
5.2 The Council will ensure that insurance cover (to include public liability) is taken out and maintained at all times in respect of the Foundation Hub site and Council/Club owned sites. The Irish FA Foundation must be furnished with proof that such cover is in place.
6. GRIEVANCE PROCEDURE
6.1 If it is deemed that the Council or Irish FA Foundation is in breach of any of the provisions of these terms and conditions, the Irish FA Foundation, the Council and an independent legal advisor will be consulted to pass judgement on the matter. ------
I hereby give consent on behalf of Lisburn & Castlereagh City Council that this ‘Service Level Agreement’ document is fully understood and forms a legally binding contract between the Irish FA Foundation and the Lisburn & Castlereagh City Council.
Lisburn & Castlereagh City Council:
NAME: ______
POSITION: ______
SIGNED: ______
DATE: ______
GRASSROOTS FOOTBALL DEVELOPMENT PROGRAMME 3
1 April 2019 - 31 March 2020 HoS (SS) Appendix 2
------
IRISH FA FOUNDATION:
NAME: Michael Boyd
POSITION: Director of Football Development
SIGNED: ______
DATE: ______
GRASSROOTS FOOTBALL DEVELOPMENT PROGRAMME 4
1 April 2019 - 31 March 2020 HoS (SS) Appendix 3
HoS (SS) Appendix 3
REPORT ON THE LISBURN & CASTLEREAGH CITY COUNCIL BUSINESS GAMES
Background
The ‘Invest In Health Profit in Business’ programme was officially launched in March 2012; FREE to all businesses regardless of size or sector providing they operate within the Council catchment area. ‘Invest in Health, Profit in Business’ is a progressive and forward-thinking initiative which aims to equip businesses with a pro-active programme of activity that will help them to fulfil the “health” aspect of their Duty of Care.
The aims of the programme are to:
• Improve the overall health and wellbeing of local businesses • Improved attendance • Reduced absenteeism • Increased productivity
Organisations represented on this working committee include: Public Health Agency, Lisburn & Castlereagh City Council, Lisburn Enterprise Organisation, Cancer Focus NI, Investment Northern Ireland, PSNI, South Eastern Health & Social Care Trust, Onus, Lisburn Chamber of Commerce, HSENI, and British Heart Foundation.
In 2014 the Public Health Agency approached the Council’s Economic Development Department about the potential for getting businesses involved in various forms of Physical Activity. At that point, Community Sports Development Officer Kevin Madden was co-opted onto the working committee and was tasked to come up with an initiative for local businesses. The aim was to run an event that would cater for a wider cross-section of physical abilities, age and gender. For the subsequent two years (2015 and 2016) a very successful Dodgeball competition took place at Lagan Valley LeisurePlex with 16 businesses and over 150 participants. The Public Health Agency supported the success of this programme by investing £5,000 per annum.
Further PHA Investment into the Business Games
After the success of the dodgeball events, the Public Health Agency were keen to see more ‘team based events’ for Businesses taking place. As a result Lisburn & Castlereagh City Council Sports Development were invited to come up with a unique concept that would engage new businesses in more events. So it was from there that the Business Games brand was developed with more activities such as Tag Rugby, Wheel-Chair Basketball, Olympic Handball, Ten-Pin Bowling and Street Velodrome all becoming part of the overall programme Over the last 3 years the HoS (SS) Appendix 3
PHA have invested £45,000 to assist with the organisation of the games. During this time we have had approximately 40 new businesses engaged and over 1,000 people participating. In 2019, the Business Games trialled a very successful Ten-Pin Bowling competition that proved very popular among over 150 participants from 20 businesses.
Legacy Programme:
After this year’s games, the Lisburn & Castlereagh City Council Everybody Active team started a 9 week Couch to 5K programme available to individuals from local businesses. The objective was to attract people who may have participated in and enjoyed the business games but now wanted to address their physical fitness longer- term. This is run at 6:30am on Wednesday mornings from Lagan Valley LeisurePlex.
Evaluations and Feedback
Each event and the overall games were evaluated to ascertain information on areas such as:
• Levels of enjoyment • Areas for improvement • Current weekly involvement in Physical Activity • What new events one might like to see in the future • Any difference the games have made to overall activity habits DLCW Appendix 6
LISBURN & CASTLEREAGH CITY COUNCIL
MEETING OF LEISURE & COMMUNITY DEVELOPMENT COMMITTEE – 2ND APRIL 2019
REPORT BY HEAD OF SERVICE (PARKS & AMENITIES)
PURPOSE AND BACKGROUND
The purpose of this report is to set out for Members’ consideration a number of recommendations relating to the operation of the new Council.
The following decisions are required:
To consider the proposal to change the name of the Billy Neill MBE Soccer Centre of Excellence to better reflect the current uses.
To approve the request from Athletics NI to hold the International Cross Country event at Billy Neill in January 2020 at the same level of sponsorship and that officers engage with Athletics NI to consider a longer term partnership.
To approve the release of the above payments (where appropriate on a staged basis payment), subject to a Letter of Offer / SLA being in place and the provision of the organisation’s most recent approved accounts.
To approve the request from Lisburn Rangers FC to extend the Club House subject to planning permission and other statutory approvals being in place.
To note the list of entries into the Translink Ulster in Bloom 2019 and NI Amenity Council competitions.
ITEMS FOR CONSIDERATION
1. FACILITY NAME CHANGE
The Billy Neill MBE Soccer Centre of Excellence was named after one of N. Ireland’s football legends. At that time, the facility played host to football only and so was appropriately titled. However the Council has now invested in opening the facility to a much wider variety of users and the name no longer reflects the true nature of the site and indeed could be deemed to be putting off visitors who believe it remains open for football only.
The name – ‘Billy Neill MBE Country Park’ might better reflect current operations. There is no official designation of what a country park is in Northern Ireland. The GOV.UK website provides the criteria specified by Natural England and can be found at Appendix 1[P&A]. The facility meets all the criteria listed. DLCW Appendix 6
The timing of the name change was appropriate now ahead of the installation of new signage at the facility and as we near completion of Phase 2 of the planned works. The Head of Parks & Amenities has therefore consulted with Billy Neill’s family who have welcomed the proposal.
The term ‘Soccer Centre of Excellence’ is not an accreditation currently identified by the IFA. It would therefore be the intention to relegate the term to a strap line to identify ‘products’ on the site. For example:
The Billy Neill MBE Country Park • Incorporating: o The Soccer Centre of Excellence o The Comber Greenway o Biodiversity wetlands and meadows o Countryside and lakeside walks o Trim trail o Cycle Pump Track o Etc Recommendation
It is recommended that Members consider the proposal to change the name of the Billy Neill MBE Soccer Centre of Excellence to better reflect the current uses.
ITEMS FOR APPROVAL
2. INTERNATIONAL CROSS COUNTRY EVENT
Members will be aware that the Council hosted a very successful International Cross Country event at Billy Neill on 19 January 2019. Athletics NI have forwarded a very succinct but comprehensive post event evaluation which can be found at Appendix 2[P&A].
Building on this success, Athletics NI would be very keen to bring the event back to the Billy Neill MBE Soccer Centre of Excellence, and to discuss the prospect of arranging a longer term partnership. The date for 2020 is provisionally Saturday 18th January.
Provision has been made in the 2019/20 estimates to support this event.
Recommendation
It is recommended that Members approve the request from Athletics NI to hold the International Cross Country event at Billy Neill in January 2020 at the same level of sponsorship and that officers engage with Athletics NI to consider a longer term partnership. DLCW Appendix 6
3. GRANT AID TO THIRD PARTY ORGANISATIONS 2019-20
In line with provision in the Council’s financial estimates for 2019-20, Members are asked to approve payment for:
• Lagan Valley Regional Park £66,000 • Belfast Hills Trust Partnership £16,000 • Lough Neagh Partnership £3,500 • Lough Neagh Rescue £1,750
Members should note that payment will be subject to either acceptance by each organization of a formal Letter of Offer from the Council, or where appropriate a Service Level Agreement setting out the conditions of the financial assistance.
Recommendation
It is recommended that Members approve the release of the above payments (where appropriate on a staged basis payment), subject to a Letter of Offer / SLA being in place and the provision of the organisation’s most recent approved accounts.
4. LISBURN RANGERS FC – CLUBHOUSE REQUEST
Members’ attention is drawn to Appendix 3[P&A] which is a request from Lisburn Rangers FC to the Council as landlord, requesting permission to extend the Club House at the leased facility.
Recommendation
It is recommended that Members approve the request from Lisburn Rangers FC to extend the Club House subject to planning permission and other statutory approvals being in place.
ITEMS FOR NOTING
5. TRANSLINK ULSTER IN BLOOM AND NI AMENITY COUNCIL AWARDS 2019
Members will be aware that all Councils are encouraged to enter appropriate Cities, Towns and Villages from within their areas into the Ulster in Bloom 2019 and NI Amenity Council awards. There is no restriction on the number of areas that can enter into the competition although Council resources are finite. In entering an area and making this known locally, the Council is encouraging local residents and the business sector to take interest and support the good work being undertaken by the Council. In turn, this increases the overall effort DLCW Appendix 6
of the area often encouraging spectacular results, besides helping to reduce vandalism, litter and other problems.
Entries to the 2019 Translink Ulster in Bloom and NI Amenity Council competitions are:
Large Town / City Lisburn City Small Town Carryduff, Dundonald and Moira Large Village Hillsborough, Maghaberry, Dromara and Moneyreagh (new entry) Village Lower Ballinderry (new entry) Small Village Purdysburn and Crossnacreevy (both new entries)
This is an increase of four entries from 2018.
Recommendation
It is recommended that Members note the list of entries into the Translink Ulster in Bloom 2019 and NI Amenity Council competitions.
R J R GILLANDERS MBE HEAD OF SERVICE (PARKS & AMENITIES) 21 MARCH 2019 HoS (P&A) Appendix 1 Country Park – Natural England
Essential criteria
Your park must be:
• at least 10 hectares in size • defined by a clear boundary – marked on a map, whether it’s open or fenced in • accessible – less than 10 miles from a residential area • free to enter • inclusive and accessible – show how you’ve met equality and disability needs and provided for varied groups • predominantly natural or semi-natural landscape, eg woodland, grassland, wetland, heathland or parkland, with no more than 5% of the area built upon (excluding car parks) • signposted and easy to navigate – visitors should be shown where they can go and what they can do and directed along footpaths, bridleways and cycle routes • visibly staffed, eg litter collection and maintenance • available for public or educational events • near public toilets – either on-site or a 2 minute walk away • informed by the local community – the public should have some influence over the management and development of your site
Desirable criteria
Your park should ideally have:
• a visitor centre • play facilities • catering • bike and horse trails • art and sculpture • permanent staff presence during the day • detailed information available to visitors eg leaflets • brown and white tourist directional signs and shown on an OS map • activities outside eg water sports and adventure sports • achieved, or is working towards, Green Flag Award (GFA) status • a green transport policy, eg buses and cycle routes to your site • facilities for less able visitors eg easy trails, seats and information available in accessible formats • planned for the management of biodiversity, geodiversity and preservation of historical environment • opportunities for practical community involvement, eg volunteering • promoted the health benefits of walking • an outreach programme promoting your site to less represented sectors of the community • a programme of events and guided walks, promoting healthy living and environmental awareness HoS (P&A) Appendix 2
Northern Ireland International Cross Country 2019 Billy Neill MBE Soccer Centre of Excellence, Dundonald Evaluation Report HoS (P&A) Appendix 2
Evaluation of the Event
The 42nd Northern Ireland International Cross Country was held in a new venue for 2019, the Billy Neill Soccer Centre of Excellence, Comber Road, Dundonald. The new location allowed us to reinvigorate this long-established and popular event, which saw athletes participating from around the globe. The International Cross Country Event holds an International Association of Athletics Federations Permit, and is one of only 12 such events throughout the world. A full supporting programme of Open and Age Group races complemented the International Programme.
By bringing a major International Athletics event to the area we enabled local residents to see top quality athletes competing here, and gave Lisburn & Castlereagh City Council young athletes the opportunity to compete in the same programme as some of the best runners in the world.
Public response to the new venue and course was overwhelmingly positive, with comments on the day along with those on social media all praising the course and facilities.
Competitors & Visitors
The Event attracted athletes from Bahrain, Ethiopia, Kenya and Morocco, with a number of International athletes from England, Ireland, Scotland and Wales also competing. Local clubs represented through-out the programme included Lagan Valley AC, Willowfield Harriers, City of Lisburn AC, Jog Lisburn, Loughview AC, Orangegrove AC, Annadale Striders, Belfast Running Club and Ballydrain Harriers.
Total International Competitors: 155 Total Borough Competitors: 95 Total Regional Competitors: 468
Estimated International Spectators: 250 Estimated Borough Spectators: 300 Estimated Regional Spectators: 1000 HoS (P&A) Appendix 2 Local Engagement
There was significant engagement with the local community both in the lead-up to and during the event. The Billy Neill staff were invaluable, having worked incredibly hard preparing the course and then assisting with set up on the day. All local clubs were invited to compete in the varying races, and there were significant entries from clubs within the borough. The event was open to the public and there were spectators and supporters from the local community. Where feasible we used local suppliers, including Café Nosh in Dundonald who provided refreshments for VIPs, athletes, marshalls, staff and volunteers. The VIP reception was held in the room overlooking the finish line, and we had representatives from Lisburn & Castlereagh City Council, along with invited guests from Athletics throughout Ireland and the UK.
All athlete teams stayed in the nearby Stormont Hotel, which although not based in LCCC, proved the most convenient and cost effective accommodation. A shuttle bus service ran throughout the day to transport athletes and spectators, who were able to avail of the Park & Ride facility at the hotel carpark. Additional associates stayed in The La Mon Hotel and Country Club. Over 310 bed nights were provided for the event by Athletics NI, with a considerable number of independent athletes booking accommodation in the area separately.
Publicity & Media
Lisburn & Castlereagh City Council were promoted as lead sponsor on all branding, marketing and promotional materials, and had a significant branding presence across the venue at the event. The council logo was included on all athlete bibs and an advert was included in the programme. The Mayor, Alderman Porter and Director of Leisure & Community Wellbeing presented medals and awards.
Highlights of the event were featured on local TV news coverage, and a 60 minute programme was broadcast on TG4, eirSport, NVTV, Sports Africa and premier Sports UK. Print coverage extended throughout Ireland and Great Britain and on various international websites including the International Association of Athletics Federations. HoS (P&A) Appendix 2
Event Costs
Expenditure Actual Budget Heading Expenditure
Accommodation & Food Costs 23756 International Athlete Costs 21949 Drug Testing 2961 TV Coverage & PR 3705 Local Transport 2098 Facility Hire, barriers, portaloos 5000 Marquee hire 400 Medical costs 400 Trophies & Medals 1096 Bibs, water, vol costs, van, PA 2285 Catering 276 Chip Timing 2340
TOTAL 66266
Income Lisburn & Castlereagh City Council 15000 LCCC in kind support 5000 Local races entry fees 4455 Athletics NI reserves 20986 Home Country contributions 20825
TOTAL 66266
The total costs of the event were considerably higher than originally budgeted due to the inclusion of the Home Countries and Celtic Cross Country International. These two competitions added considerable value to our event, and we were able to charge costs out to the other Home Countries to cover the majority of the additional expenditure. HoS (P&A) Appendix 2
Overall Evaluation
The move of the Northern Ireland International Cross Country to the Billy Neill Soccer Centre of Excellence was a great success. Feedback from athletes, spectators, press, marshalls, team managers and staff was resoundingly positive. Some external tweets include:
Great afternoon at @iaaforg cross country yesterday, top class running. Brilliantly organised event. Well done @AthleticsNI and all involved especially Lisburn and Castlereagh council.
@AthleticsNI Fabulous course and facilities at the Belfast Cross Challenge yesterday. Great venue, organisation and information. Well done!
New venue for @AthleticsNI in Dundonald this year for the @iaaforg International Cross Country event in Northern Ireland...classy athletes at both junior and senior level in both domestic and international sections...#athletics #iaaf #crosscountry
Very impressive new venue for @AthleticsNI International Cross-Country. Antrim was nice and familiar but Dundonald was a testing course and crowds looked to be well up. Excellent!
Well done all concerned at @AthleticsNI for a brilliantly organised event today at Billy Neill. From the young ones to the ‘elite speedsters’, it was wonderful to see so many from across the UK and further afield take part today. Great advert for local athletics
Impressed today @AthleticsNI cross country course in Dundonald. Challenging and true running cross. Welcome return for the fabulous Fionnuala @irishathletics
The one area that proved problematic was the lack of WiFi within the building. We did bring our own in, but it could only be used in one room of the building.
Our sincere thanks and appreciation must go to all the Lisburn & Castlereagh City Council staff. They really went out of their way to ensure that the event was such a success. The work that was done to the course in advance of the event really proved worthwhile, and the groundsmen were a brilliant support on the day. Due to having regular meetings with senior staff prior to the event we were able to prepare for any logistical issues that may have arisen, including parking. The pavilion had adequate changing facilities and we only needed additional portaloos brought in for the start line area. We set up a marquee to the side of the building to provide shelter if it rained, but thanks to a dry, bright day this wasn’t required. Overall, we were delighted with the event and hope that it can become a regular feature on the Lisburn & Castlereagh City Council Sporting Events calendar. HoS (P&A) Appendix 3
LISBURN RANGERS FOOTBALL CLUB
Stanley Park Lisburn Leisure Park Governors Road Lisburn BT28 1LP
Dear Ross,
As Secretary of Lisburn Rangers Football Club, I am writing to you to seek approval to allow Lisburn Rangers F.C. to add an extension to our current clubrooms at Stanley Park. We would like to extend our current clubrooms with a 16x12 temporary pre-fabricated structure that will extend the back right corner of our current clubhouse.
The reason for the extension is to allow us to allocate additional room for a separate men’s and disabled toilet in our clubrooms, this in turn will allow us to move the kitchen area into the new extension.
We would appreciate if you could approve our request as soon as possible, to allow us to carry out the required work before the start of the new season.
If you have any queries, please don’t hesitate to contact our Chairman, Nigel Farr (07891062118) or myself (07955595947) at any time.
Regards,
Jonathan Paterson Secretary, Lisburn Rangers FC Tele: 07955595947 Email: [email protected]