27 March 2019 Chairman: Alderman S P Porter Vice-Chairman: Councillor J Gallen Aldermen: M Henderson MBE, W A Leathem, and J Tinsley Councillors: N Anderson, R T Beckett, J Gray MBE, A Givan, H Legge, A McIntyre, T Mitchell, T Morrow, N Trimble and R Walker Ex Officio The Right Worshipful the Mayor, Councillor U Mackin Deputy Mayor, Councillor A Grehan The Meeting of the Leisure & Community Development Committee will be held in the Cherry Room, Island Civic Centre, The Island, Lisburn, on Tuesday, 2nd April 2019 at 5.00pm for the transaction of business on the undernoted agenda. Hot food will be available in the Lighters Restaurant at 4.30 pm. You are requested to attend. DAVID BURNS Chief Executive Lisburn & Castlereagh City Council 1 AGENDA 1. Apologies 2. Declarations of Interest 3. Report from the Acting Director of Leisure and Community Wellbeing 3.1 Absence Report 3.2 Budget Reports 3.3 Performance Improvement KPI’s – 3rd Quarter 2018/19 Review 3.4 Report from Mrs Siobhan McCormick, Acting Head of Service (Cultural & Community Services) 3.4.1 Draft Arts Council NI Strategy 2019-2024 3.4.2 Minutes of the Peace IV Meeting held on Monday 18 February 2019 3.4.3 Peace Grants 3.4.4 Arts Grants/Making Art in Communities Allocations 2019/20 3.4.5 Community Festivals Fund: Consideration of Allocation of Awards for 2019-20 3.5 Report from Mr Brendan Courtney, Head of Service (Sports Services) 3.5.1 Health and Wellbeing Officer – Sports Services 3.5.2 IFA Foundation Hub Agreement 2019/20 3.5.3 Glenmore Activity Centre – Canoe Steps 3.5.4 Club Development Officer Funding 3.5.5 2019 Lisburn and Castlereagh Business Games 3.6 Report from Mr Ross Gillanders, Head of Service (Parks & Amenities) 3.6.1 Facility Name Change 3.6.2 International Cross Country Event 3.6.3 Grant Aid to Third Party Organisations 2019-20 3.6.4 Lisburn Rangers FC – Clubhouse Request 3.6.5 Translink Ulster in Bloom and NI Amenity Council Awards 2019 4. Confidential Report by the Acting Director of Leisure and Community Wellbeing (Members are requested to access the confidential report on SharePoint under the Confidential Folder) 4.1 Bell’s Lane Allotments – (confidential due to information relating to the financial or business affairs of any particular person – including the Council holding that information). 4.2 Open Space Strategy – Joint Commission (confidential due to information relating to the financial or business affairs of any particular person – including the Council holding that information). 2 4.3 Anti-Social Behaviour (confidential due to information relating to any action taken or to be taken in connection with the prevention, investigation or prosecution of a crime). 4.4 Cemeteries Officer (confidential due to information which is likely to reveal the identity of an individual). 4.5 Castle Gardens - Lighting (confidential due to information relating to the financial or business affairs of any particular person – including the Council holding that information). 4.6 Lisburn North Community Centre, Rathvarna Drive (confidential due to information relating to the financial or business affairs of any particular person – including the Council holding that information). 4.7 10 Year Investment Plan Proposition (confidential due to information relating to the financial or business affairs of any particular person – including the Council holding that information). 4.8 The Welcome Place – Tender Report on Integrating New Communities (Shared Space & Services) (confidential due to information relating to the financial or business affairs of any particular person – including the Council holding that information). 4.9 Vitality Household Membership (confidential due to information relating to the financial or business affairs of any particular person – including the Council holding that information). 5. Any Other Business —ooOOoo— To: Members of Lisburn & Castlereagh City Council 3 MEETING OF LEISURE & COMMUNITY DEVELOPMENT COMMITTEE – 2 APRIL 2019 REPORT BY ACTING DIRECTOR OF LEISURE & COMMUNITY WELLBEING PURPOSE AND BACKGROUND The purpose of this report is to set out for Members’ consideration a number of recommendations relating to the operation of the Council. The following items are for noting: 1. Absence Report 2. Budget Reports 3. Performance Improvement KPI`s – 3rd Quarter 2018/19 Review The following items are for consideration: 4. It is recommended Members consider the report from the Acting Head of Service [Community & Cultural Services] 5. It is recommended Members consider the report from the Head of [Sports Services] 6. It is recommended Members consider the report from the Head of Services [Parks & Amenities] ITEMS FOR NOTING 1. ABSENCE REPORT Attached at Appendix 1 for the information of Members is the most recent rolling report on Departmental absenteeism. Recommendation It is recommended the attached report be noted. 2. BUDGET REPORTS Attached at Appendix 2 for the information of Members is the most recent Budget Reports for the Leisure & Community Wellbeing Department for the period up to 8 March 2019. Recommendation It is recommended the attached report be noted. 3. PERFORMANCE IMPROVEMENT KPI’S Attached at Appendix 3 for the information of Members is the most recent Performance Improvement KPI’s – 3rd Quarter 2018/19 Review. Recommendation It is recommended the attached report be noted. ITEMS FOR CONSIDERATION 4. REPORT FROM MRS SIOBHAN McCORMICK, ACTING HEAD OF SERVICE [CULTURAL & COMMUNITY SERVICES] Please find attached at Appendix 4 the Report of the Head of Service [Cultural & Community Services] Recommendation It is recommended Members consider the Report of the Head of Service [Cultural & Community Services] 5. REPORT FROM MR BRENDAN COURTNEY, HEAD OF SERVICE [SPORTS SERVICES] Please find attached at Appendix 5 the Report of the Head of Service [Sports Services] Recommendation It is recommended Members consider the Report of the Head of Service, [Sports Services] 6. REPORT FROM MR ROSS GILLANDERS [HEAD OF SERVICE [PARKS & AMENITIES] Please find attached at Appendix 6 the Report of the Head of Service [Parks & Amenities] Recommendation It is recommended Members consider the Report of the Head of Service, [Parks & Amenities] DLCW Appendix 1 LEISURE & COMMUNITY WELLBEING ROLLING YEAR ABSENCE FIGURES 01 April 2015 - 28 FEBRUARY 2019 Leisure & Community Wellbeing 01.06.17 - 31.05.18 01.07.17 - 30.06.18 01.08.17 - 31.07.18 01.09.17 - 31.08.18 01.10.17 - 30.09.18 01.11.17 - 31.10.18 01.12.17 - 30.11.18 01.01.18 - 31.12.18 01.02.18 - 31.01.19 01.03.18 - 28.02.19 Total Possible Days 66,272.74 66,295.80 67,667.04 68,155.62 68,295.31 69,182.60 69,992.44 70,026.01 70,258.35 70,197.64 Days Lost Through Short Term Sickness 738.70 716.32 721.76 688.84 645.99 667.06 659.08 617.23 561.31 506.52 Days Lost Through Long Term Sickness 4,703.78 4,744.33 4,714.55 4,727.89 4,580.98 4,532.50 4,483.24 4,363.68 4,177.69 4,074.51 Short Term Lost Time Rate 1.11% 1.08% 1.07% 1.01% 0.95% 0.96% 0.94% 0.88% 0.80% 0.72% Long Term Lost Time Rate 7.10% 7.16% 6.97% 6.94% 6.71% 6.55% 6.41% 6.23% 5.95% 5.80% Total Lost Time Rate 8.21% 8.24% 8.03% 7.95% 7.65% 7.52% 7.35% 7.11% 6.75% 6.53% Days lost per employee 18.23 18.29 17.84 17.64 16.99 16.68 16.31 15.79 14.97 14.49 DLCW Appendix 2 08/03/2019 12:18 PAYROLL / NON PAYROLL / INCOME LCCC33 YTD SUMMARY REPORT Variance to Budget date Current Annual Actual Exp / YTD COM Total Remaining Act/Comm Budget Inc Act/Comm Budget Leisure & C ommunity Wellbeing Payroll Parks and Amenities 289,474 3,727,560 3,396,626 3,300,679 0 3,300,679 (95,947) 426,881 Cultural and Community 184,862 1,977,000 1,815,871 1,907,038 13,053 1,920,090 104,219 56,910 Sports Services 458,779 5,289,410 4,846,756 4,600,473 5,970 4,606,442 (240,314) 682,968 =========== =========== =========== =========== =========== =========== =========== =========== 933,115 10,993,970 10,059,253 9,808,189 19,022 9,827,211 (232,042) 1,166,759 Non Payroll Parks and Amenities 104,152 1,921,611 1,819,893 1,596,728 166,818 1,763,546 (56,347) 158,065 Cultural and Community (668,758) 3,104,100 2,583,171 1,697,924 874,458 2,572,382 (10,789) 531,718 Sports Services 295,139 3,420,760 3,118,601 2,781,946 229,641 3,011,588 (107,014) 409,172 =========== =========== =========== =========== =========== =========== =========== =========== (269,467) 8,446,471 7,521,666 6,076,598 1,270,918 7,347,516 (174,149) 1,098,955 Income Parks and Amenities (37,481) (607,000) (551,796) (511,553) 265 (511,288) 40,508 (95,712) Cultural and Community 709,138 (2,218,930) (629,368) (667,664) 922 (666,742) (37,374) (1,552,188) Sports Services (513,809) (5,963,460) (5,445,701) (5,419,798) 50 (5,419,748) 25,953 (543,712) =========== =========== =========== =========== =========== =========== =========== =========== (6,599,015) 1,237 (6,597,778) 29,088 (2,191,612) 157,848 (8,789,390) (6,626,865) =========== =========== =========== =========== =========== =========== =========== =========== 821,496 Leisure & Community Wellbeing 10,651,051 10,954,053 9,285,772 1,291,177 10,576,949 (377,104) 74,102 =========== =========== =========== =========== =========== =========== =========== =========== 821,496 Grand Totals 10,651,051 10,954,053 9,285,772 1,291,177 10,576,949 (377,104) 74,102 Page 1 of 1 DLCW Appendix 3 DLCW Appendix 3 DLCW Appendix 4 LISBURN & CASTLEREAGH CITY COUNCIL MEETING OF LEISURE & COMMUNITY DEVELOPMENT COMMITTEE – TUESDAY 2nd APRIL 2019 REPORT BY SIOBHAN McCORMICK, ACTING HEAD OF SERVICE (CULTURAL & COMMUNITY SERVICES) PURPOSE AND BACKGROUND The purpose of this report is to set out for Members` consideration a number of recommendations relating to the operation of the Council.