The Constitution

The University of North Carolina at Chapel Hill Colony Chapter of Lambda Phi Epsilon

Preamble

We the brothers of Lambda Phi Epsilon do solemnly swear to abide by our constitution, to function as a unit and to achieve the following goals: To provide services in the best interest of our community and university, encourage personal growth, increase Asian awareness, and to aid in each other’s quest in achieving their fullest potential. Do upon taking this oath, acknowledge our bonds of eternal brotherhood.

Purposes of the Fraternity

1. Promote academic achievement. 2. Promote brotherhood among men. 3. Promote social interaction among people. 4. Provide philanthropy for worthy causes. 5. Promote a sense of belonging. 6. Develop individual skills and leadership abilities in young men. 7. Promote interaction among people of different ethnic heritage. 8. Develop a sense of identity for young men on campus. 9. Develop an insight into the Asian culture for people of non-Asian descent. 10. Develop each individual member to his fullest potential

Article I - Recognition 1. The organization is named The University of North Carolina at Chapel Hill Colony Chapter of Lambda Phi Epsilon. It shall be referred to as The House for internal purposes. 2. The House is nationally recognized by the National Headquarters of Lambda Phi Epsilon Fraternity Inc. and is bound to abide by the national procedures and guidelines. The House is locally recognized by the Greek Alliance Council (GAC) at the University of North Carolina at Chapel Hill and is bound to abide by the procedures and guidelines of the GAC.

Article II - Mission Statement As a Chapter, our mission is to become the face of the Asian male community at the University of North Carolina at Chapel Hill and sculpt well-rounded gentlemen. We aim to achieve this goal through our philanthropic activities, involvement in on and off-campus events and individual values in line with Lambda Phi Epsilon. See Article XV for more details on achieving our mission.

Article III - Membership Section I: Status 1. Active a. Any member who has been initiated into The House and is in compliance with Chapter dues will be considered as an active. i. An active is required to attend all Chapter meetings called by the Executive board. If an active does not inform the President or Sergeant at Arms of absence at least 48 hours prior to a required meeting or event, he will face fines as set by the Sergeant at Arms at the beginning of the semester. ii. An active has the right to vote on Chapter issues. iii. An active must pay all dues and fines 2. Inactive a. Any member who has been initiated into the House can opt to be inactive under these circumstances and fulfilling these requirements. i. The member must not have been inactive the previous semester or for any two prior semesters 1. Inactivity for two semesters in a row or more than two semesters is means for blackballing ii. The member must turn in application for inactive status by the end of rush and sign the agreement contract iii. The member must register with the National Fraternity’s Groopt website iv. The member must pay National dues (via Groopt) v. The member must strictly follow the restrictions of being an inactive member vi. The member will accept any consequences handed down by the Executive Board if he does not adhere to the rules of being inactive b. The restrictions of being an inactive member are as follows: i. An inactive member must not wear fraternity letters ii. An inactive member must not attend any official social/brotherhood events (with the exception of Installs) iii. An inactive member must not participate in New Member Education iv. An inactive member cannot pick up a little brother v. An inactive member cannot assume a chair or executive role 3. Involuntary Inactive a. Any member who has failed to adhere to the standards of the fraternity or, under some extraordinary case, deemed unable of being an active member. Members can be stripped of their active status for the following reasons: i. The member, who has set up a biweekly payment plan with the Financial Vice President, fails to pay two consecutive payments ii. The member fails to attend 2 Chapters in a row on two separate occasions b. The involuntary Inactive status will have the same restrictions as the inactive status

Section I: Dues 1. Each member will pay dues every semester. Due amounts will be calculated and agreed upon by the Executive Board every semester. 2. The Brotherhood dues are required by the first Chapter after rush or the third Chapter after the first day of classes(whichever comes first). For every day the dues are not received, there will be a $20 fine imposed. To receive an extension, you must notify the Financial Vice President by the beginning of rush and set up a biweekly payment plan with the Financial Vice President. a. Inability to pay two consecutive payments will lead to involuntary inactive status b. The President, Pledge Master, Pledge Dad and any Big Brothers cannot be on the payment plan Section II: Academic 1. Each member will remain in good academic standing with the University and must maintain a minimum average GPA of 2.5. 2. Each member will submit a schedule to Academic Chair by Chapter after last day to “Add” classes a. Each member will update the schedule on the last day to “Drop” classes 3. Members with GPAs below 3.0 will be required to participate in 2 hours of group study time per week. a. For all other members, group study is optional b. Group study time will be administered and organized by the Academic Chair Section III: Social Standing 1. Each member must not engage in any unlawful or disruptive behavior. 2. Each member will also be required to participate in at least one other Asian interest organization on campus other than Lambda Phi Epsilon. Section IV: Mandatory Participation 1. Each member will be required to participate in 15 hours of community service per semester. 2. Each member must attend Chapter meetings. Missing more than 2 consecutive Chapters will result in a review by the executive board. Two reviews by the executive board is means for involuntary inactive status. 3. Each member’s participation will be graded based on the Point System. Depending on the number of points earned over the course of the semester, members will be reimbursed an amount determined by the Executive Board at the beginning of the semester. 4. The actions and decisions of Lambda Phi Epsilon shall be binding upon all members of the organization. Section V: Powers 1. The general membership shall have the power to propose and enforce The Constitution and Bylaws of Lambda Phi Epsilon. 2. The general membership shall have the power to motion for amendments to The Constitution. 3. The general membership shall have the power to elect cabinet officers of Lambda Phi Epsilon during elections. 4. The general membership shall have the power to reverse or modify any decisions of the cabinet by ¾ vote of quorum.

Article IV - Officers and Duties Any member of Lambda Phi Epsilon may run for any of the following officer positions. Each position will be elected by majority vote. The President shall run elections. A quorum of ⅔ of active members must be present at elections. Inactive members will be allowed to attend and provide input but will be unable to vote. Attendance is not required for inactive members. President 1. The President shall uphold the image of the organization as the chairman. 2. The President shall prepare the agenda of each Chapter meeting. a. General Outline of Agenda i. External Organization Announcements ii. Brotherhood Oath iii. Attendance iv. Two-Week Calendar Reminder v. GAC Requirement Fulfillments vi. Executive Board Updates About Future Events vii. Chairs Reflection About Past Events viii.Discussion Topics and New Event Ideas ix. Brocus of the Week x. Wrap Up xi. *Call Out Session(optional) 3. The President must endorse or take responsibility for all events held by the organization. 4. The President must be the main contact for the administration (University and Nationals) a. Forms, letters, releases and public announcements (with the exception of Social Media) shall be handled or include the cooperation of the president 5. The President must take responsibility when a catastrophic event that may risk the group’s presence or reputation on campus occurs. 6. The President must consult the executive board before making sudden decisions. In the case of an emergency, the President is able to postpone consulting the board until after the emergency is over. 7. The President must attend all National events when no one else in the Chapter is available to attend. 8. The President must make the final call on decisions that have proven to be inconclusive by the rest of the Chapter. These decisions include 50/50 splits and indecisiveness by the majority of the members.

Vice President - Internal 1. The Internal Vice President, along with the External Vice President, must act as President in his absence. 2. The Internal Vice President must maintain communication with other active Chapters. 3. The Internal Vice President will be responsible for maintaining operational efficiency within the Chapter and for the following chairs: a. Brotherhood b. Alumni c. Academic d. New Member Education e. Webmaster 4. The Internal Vice President will aid in setting goals for each chair a. Measurable Goals (GPA, Volunteer Hours, Fundraising Amount, etc) b. Number of events to host for each chair c. Estimate of costs for each event d. Point Distribution for event attendance 5. The Internal Vice President will aid in planning events and filling out the event forms for the chairs he is responsible for. a. Internal Event Form b. GAC Event Form 6. The Internal Vice President must maintain a close watch on the organizations efficiency, participation and general concerns, requiring changes to the organization as need be. 7. The Internal Vice President will be responsible for any required changes to the Constitution.

Vice President - External 1. The External Vice President, along with the Internal Vice President, must act as President in his absence. 2. The External Vice President must aid in efficiency within the operations amongst the officers. 3. The External Vice President must maintain communication with other on and off campus organizations. 4. The External Vice President will be responsible for the following chairs: a. Cultural b. Rush c. Publicity 5. The External Vice President will aid in setting goals for each chair a. Measurable Goal (Volunteer Hours, Fundraising Amount, etc) b. Number of events to host for each chair c. Estimate of costs for each event d. Point Distribution for event attendance 6. The External Vice President will aid in planning events and filling out event forms for the chairs he is responsible for. a. Internal Event Form b. GAC Event Form

Vice President - Finance 1. The Financial Vice President must manage all finances within the organization. 2. The Financial Vice President must prepare and manage a detailed budget and ledger. a. General Outline for Budget i. Fall Semester 1. Previous Semester’s Balance 2. Constants Table a. Number of Brothers b. Dues c. Number of Expected New Brothers 3. Expected Revenues 4. Expected Expenses 5. Expected Closing Balance for Semester ii. Spring Semester 1. Previous Semester’s Expected Balance 2. Replication of Fall Semester worksheet b. General Outline for Ledger i. Opening Balance ii. Revenue 1. examples: dues, fundraising, etc. iii. Expenses 1. examples: misc. Chapter purchases, purchases for Chapter events, etc. iv. Fines v. Dues 1. Fall and Spring Semester vi. Closing Balance 3. The Financial Vice President will be responsible for planning fundraising events and filling out the event forms. a. Internal Event Form b. GAC Event Form 4. The Financial Vice President must set a goal for the amount of funds to raise for the semester. 5. The Financial Vice President will be responsible for collecting fines payments from the Judicial Vice President.

Vice President - Administrative Services 1. The Administrative Services Vice President must keep minutes of all meetings. a. He will record the time and location of the meeting, the names of those present and/or represented, and the proceedings thereof. b. He must be able to provide minutes to the Active House at every meeting. 2. The Administrative Services Vice President will be responsible for the maintenance and revisal of all documentation, both internal and external. a. He will keep record of any changes to the Constitution including the what was changed and the date of when it was changed. 3. The Administrative Services Vice President will be responsible for keeping the calendar and the contacts list updated. 4. The Administrative Services Vice President must reserve the Chapter room and include the information in the calendar. 5. The Administrative Services Vice President must send out an email after every Chapter with Meeting Minutes and a Mid-Week Update three days after Chapter.

Vice President - Service 1. The Service Vice President must organize community service and other philanthropic events. a. The Service Vice President shall be the main contact for charities, nonprofit organizations, and other co-hosting parties. b. Traditional Philanthropy Events: i. Bone Marrow Drive ii. Habitat for Humanity iii. Event with Arc of Orange County 2. The Service Vice President must keep track of members’ community service hours and hold members accountable for completing required hours of community service. a. 10 hours per member: GAC requirement 3. The Service Vice President must set a goal for the number of total volunteer hours with the Internal Vice President at the beginning of the semester.

Vice President - Judicial 1. The Judicial Vice President must keep the peace during meetings and ensure no side conversations distract from the agenda. a. The Judicial Vice President will issue a warning and, if conversations continue after that, issue $5 fines to the people speaking out. 2. The Judicial Vice President will collect fines owed to the Chapter at the beginning of every meeting. a. Fines are reduced 50% if paid by the next meeting. b. An additional $5 is added to the fines if the fines are not paid within two weeks c. Fines can be determined by the Chapter on a case by case basis. 3. The Judicial Vice President must ensure deadlines are met by all members.

Publicity Chair 1. The Publicity Chair must decide how the organization should utilize social media platforms to promote the organization and its events. a. Traditional Social Media Platforms: i. Facebook ii. Twitter iii. Instagram iv. UNC Lambda Website 2. The Publicity Chair will sure all members attending an event hosted by the fraternity or attended by a large portion of the members. He will also take pictures and send them to the Dropbox.

Brotherhood Chair 1. The Brotherhood Chair must organize one event a month for current members to attend. 2. The Brotherhood Chair must elect a Brother of the Month after discussion with the executive board. 3. The Brotherhood Chair must plan one brotherhood event per semester that is mandatory for all actives to attend.

Academic Chair 1. The Academic Chair must facilitate good academic standings and uphold the academic integrity of the fraternity. 2. The Academic Chair must ensure that each and all of its members have the necessary skill set to establish good study habits that would last. a. The Academic Chair will meet individually with all the members that are not in good academic standings to assess his strengths and weaknesses. b. The Academic Chair will work individually with these members to ensure that measures and policies are implemented to bring the aforementioned members’ academic standings. 3. The Academic Chair must book a location to study on a weekly basis for brothers that do not meet the minimum 3.0 GPA standard a. Members with a GPA greater than 3.0 are not required to attend. 4. The Academic Chair will gather all available academic resources at the end of the semester. 5. The Academic Chair must gather all members’ academic calendars on the add deadline and update it on the last drop deadline. 6. The Academic Chair must host an academic workshop once per semester.

Article V - Chapter Meetings All members of the organization must attend all Chapter meetings. The location and time of the meetings are to be determined by the Vice President Administrative Services and to be communicated with the rest of the House in the “Mid-week Update.” Meetings shall be run by the President, or by the Internal Vice President in the President’s absence. Use of electronic devices is prohibited during meetings unless otherwise specified. The President and Vice President shall have exceptions to electronic devices for the purposes of the meeting. Chapter will be presented in PowerPoint format and dress will be business casual. The rules for business casual wear are outlined below: 1. Collared shirt 2. Slacks or khakis 3. Close-toed shoes that are not athletic shoes or boots Chapter meetings will have the following general outline: 1. External Organization Announcements 2. Brotherhood Oath 3. Attendance 4. Two-Week Calendar Reminder 5. GAC Requirement Fulfillments 6. Executive Board Updates About Future Events 7. Chairs Reflection About Past Events 8. Discussion Topics and New Event Ideas 9. Brocus of the Week 10. Wrap Up 11. *Call Out Session(optional)

Article VI - Discipline Fines shall be imposed as disciplinary actions upon all members of the organization. There will be a 5 minute “grace period” for mandatory events, meaning that members can be up to 5 minutes late for a mandatory event.

1. $10 fine for tardiness 5-10 minutes of a mandatory event. 2. $20 fine for tardiness past 10 minutes of a mandatory event. 3. Members may submit excused absences to the Judicial Vice President. 4. $5 fine for failure to turn in required individual officer reports before 24 hours of Chapter meetings. 5. $20 fine per day for everyday the member fails to turn in semester dues by the set date unless he has a payment plan with the Financial Vice President. a. The payment plan must be confirmed with the Financial Vice President by the end of rush. 6. Failure to pay two payments in a row will lead to forced inactive status. 7. Failure to attend two Chapters in a row will lead to an executive review. a. Failure to attend two Chapters in a row for the second time will lead to forced inactive status. 8. All fines will be due before the commencement of the next Chapter meeting. 9. All fines paid before the subsequent Chapter meeting will be reduced by 50%. 10. All fines will increase by an interest rate of 50% compounded weekly after failure of paying in full within the first two Chapter meetings. 11. Failure to pay fines on time after the third incident may lead to vote of membership inactivation. 12. Members not able to achieve the minimum required Philanthropy Hours nor able to attend one of every type of event will not be able to receive the full amount of reimbursements from points. a. Members will be eligible to receive the minimum amount of reimbursement contingent upon earning the minimum amount of points. 13. Extreme circumstances may be reviewed by the organization.

Article VII - Finances Finances will be attained through collection of semester dues, fines, donations, and fundraising events. Any member of the organization may discuss with the Financial Vice President about the allocation of funds outside of Chapter. The executive board will have final say as to whether the funds are allocated towards that objective. All finances shall be maintained by the Financial Vice President and shall only be used to support the organization and its causes. No Chapter funds will be allocated for the purchase of alcohol. The Chapter will fund the travel and registration expenses for one brother to attend each national and regional event. Reimbursement for expenses incurred to run an event shall be agreed upon prior to the event through the use of the Event Planning Forms. Receipts must be submitted to the Financial Vice President within two Chapter meetings of the purchase in order to receive full reimbursement. The coordinator shall figure out a budget for the event and will only be reimbursed that amount. The executive board will figure out a budget and dues for the semester at the beginning of the semester (maximum amount of $1,500). The semester dues will include the following: 1. National Dues 2. Hospitality Purposes 3. Installs Gift Purposes 4. Funds for Events 5. Regional and National Event Reimbursement 6. GAC Dues

Article VIII - Philanthropy For Lambda Phi Epsilon’s national philanthropy, we work with the National Marrow Donor Program (NMDP) to help save the lives of patients requiring bone marrow transplants and to help promote awareness for leukemia and other blood disorders. For individuals who suffer from this, their best matches for matched donors are those within their Asian community. The more people that register, the better the chances of finding a match for those in need. As a Chapter, we require a minimum 10 hours of volunteering per member per semester. In addition to volunteering for our community, we plan events and raise money to donate to several local, national, and international philanthropies.

Article IX - Amendments Amendments to the Constitution may be submitted by a member to the Internal Vice President 24 hours before the Chapter meetings. The advocate of the proposed amendment shall present the bill at the Chapter meeting. The President shall then conduct a debate and the proposed amendment shall be voted on the following Chapter meeting. Amendments shall be adopted by ⅔ vote of the quorum.

Article X - Leadership Members who take on initiative and undertake in the creation of an event shall be rewarded with double the amount of points for attending the event. The event planner must have completed the following requirements in order to qualify for the full benefits: 1. Completed the event planning form prior to the event (Budget, Location, Date/Time) 2. Completed the event planning form after the event (Attendance sheet, reflection) 3. Completed the event form on the GAC website 4. Attended the event Amount of points to be allocated to the creator(s) of the event shall be determined by the executive board after the actual event being planned. 1. Must be decided within one week of the event’s conclusion 2. Must be submitted with the event planning form Members will email the president the event planning form one week before the Chapter before the event start date 1. Must be approved by the executive board during exec meeting

Article XI - Inactive Status Members who wish to be an inactive member of this Chapter must request so through an online form and make a quick presentation about why they cannot be an active member. The deadline for requesting to be inactive shall be at the end of rush. Members who are studying abroad are not considered inactive. The restrictions of an inactive member are as follows: 1. Must not wear fraternity letters 2. Must not attend any official social/brotherhood events (except the Installation and Crossing Ceremony) 3. Must not attend Chapter 4. Must not attend/participate in New Member Education 5. Cannot pick up a little brother 6. Will be removed from all Chapter related social media forums and communication mediums. The member will also be required to sign a contract and turn it into the President stating the following: 1. Shall register for the National Fraternity Groopt website 2. Shall pay the National Dues (via the Financial Vice President or Groopt) 3. Shall strictly follow the restrictions of being an inactive member 4. Shall accept the consequences of not adhering to the rules of being an inactive member, whatever they may be Members can be forced to be inactive as disciplinary action. Members shall not be an inactive member for two consecutive semesters or more than two semesters total. Being inactive for two consecutive semesters or more than two semester total are grounds to be delettered.

Article XII - Bid Selection In order for an individual to join the fraternity, the individual must have attended at least 2 rush events, an information session and scheduled an interview to be qualified to receive a bid. Upon successful completion of these three criteria, the candidate shall be voted on by the house, requiring at least ¾ house vote in order to receive a bid. If a candidate is unable to cease the required ¾ house vote, an active member can speak on behalf of the candidate to persuade the house to extend a bid to him, offering an opposing opinion. After the opposing opinion, the house shall vote again, after which the decision will be final. The candidate must still have received ¾ house vote in order to be extended a bid. The candidate shall be contacted via phone about the offer and later given a physical bid offer at a later time in a different location with the rest of the class.

Article XIII - Achieving our Mission In order to achieve our goals of becoming the face of the Asian Community and sculpting well-rounded gentlemen, we have created a standard to base our success in achieving this goal. These standards should be reflected upon on a regular basis and revised every 2 years. For our external objective, “become the face of the male Asian community,” we must strive to make these the standard: 1. Each brother must hold at least one leadership position in a Student Organization during the entirety of their college career 2. The fraternity must host at least two fraternity-wide service events per semester in which every member is a participant or volunteer 3. The fraternity must participate in at least two cultural shows per year For our internal objective, “sculpt well-rounded gentlemen,” we must strive to make these the standard: 1. Academics: Every brother must work towards attaining a 3.5 GPA 2. Social: Every brother must attend at least one social event hosted by every Asian organization on campus 3. Leadership: Every brother must hold a leadership position in the fraternity for at least 4 semesters in hopes of achieving “Associate Member Status.” See Article XVI for more details on Associate Member Status. 4. Service: Every brother must log at least 15 hours of community service each semester 5. Fitness: Every brother must be able to bench his own body weight and successfully run a 5K 6. Gentlemen: Every brother must participate in a discussion to discuss what it means to be an Asian American male, an Asian American or a male

Article XIV - Associate Member Status A senior or 4th-year member can opt for Associate Member Status to reward him of his exceptionally beneficial past services and leadership. To achieve Associate Member Status, the member must have fulfilled the following requirements: 1. The member must be a senior or graduating at the end of the academic year 2. The member must have held a leadership position in the fraternity for at least 3 semesters 3. The member must have held an Executive Board position for at least 1 semester After the above requirements are met: 1. The member must fill out the Associate Member Status Application 2. The member must receive a unanimous Active House vote in order to obtain Associate Member Status A member who has earned Associate Member Status will have the following stipulations: 1. The member will pay $50 of dues to the Chapter and will be exempt from all fines. 2. The member is encouraged, but not mandated, to attend Chapter meetings and other events.

Article XV - Goal Revision Article XIV is to be updated every 2 years and revised every 5 years. The purpose is to reflect the goal of the current house and what the house believes is currently the most pressing issue. The Executive board will be responsible for producing an external and internal goal statement. The internal goal will focus on how the Chapter can further develop from within and the external goal will focus how the Chapter can further expand outwards. The Executive Board shall abide by the following procedures: 1. The Executive Board shall conduct interviews with each member of the active house 2. The Executive Board shall combine notes from the interviews and attempt to create the internal and external goals which encompass the big picture 3. The Executive Board shall present the two statements to the active house and ask for further input and approval 4. The Executive Board shall reconvene again to figure out how these goals can be achieved using the S.M.A.R.T. goals approach 5. The Executive Board shall present the two statements and the methods to achieving the goals to the Chapter for approval

Article XVI - Voting Certain decisions will be voted on by the Chapter. Decisions that will be voted on by the Chapter include the following: 1. Co-hosted events outside the GAC a. Majority vote required 2. Bids a. ¾ of the active house vote required 3. Big-Little a. Majority vote required 4. Elections a. Majority vote required b. 1-2 minute speech c. Up to 5 minutes for questions 5. Impeachment a. Can be brought up by any member b. Requires ¾ of the Chapter excluding the position holder being impeached c. Defendant has the opportunity to defend himself with a speech of 5 minutes max d. Chapter will then get the opportunity to ask questions e. If the person is impeached, an election will take place for the position