Bylaws of Lambda Phi Epsilon Fraternity, Inc

Bylaws of Mansion on the Hill, Inc.

Adopted September 6, 1997

ARTICLE I: Statement of Organization

(A) The following bylaws pertain to Mansion on the Hill, Inc. in the County of St. Lawrence, State of New York, established under the Constitution of the Mansion on the Hill, Inc. (B) All bylaws herein shall be considered binding to all members of Mansion on the Hill, Inc. (C) Mansion on the Hill, Inc. has associated itself as the Lambda Phi Epsilon Chapter of Tau Epsilon Phi National Fraternity, Inc. at Clarkson University (D) The Lambda Phi Epsilon Alumni Association, Inc. is a separate corporation consisting of brothers who are no longer undergraduate students. (E) Any bylaw that becomes inconsistent with the Constitution of the United States, Constitution of the State of New York, laws of the County of St. Lawrence, laws of the Town of Potsdam, Clarkson University policy, or the Constitution and Bylaws of Tau Epsilon Phi National Fraternity, Inc. shall be immediately invalid. (F) Any procedure not outlined in these bylaws shall be decided using the latest edition of Robert’s Rules of Order.

ARTICLE II: Adoption of Bylaws

(A) Bylaws shall be introduced in writing at any meeting of the fraternity. The proposed bylaw(s) shall be tabled for a period of one (1) week. After one (1) week, the proposed bylaws shall be taken off the table and a two-thirds (2/3) vote of the total active brotherhood shall be necessary to adopt the proposed bylaw(s). (B) A quorum for any house meeting to vote on business shall be two-thirds (2/3) of the total active brotherhood.

ARTICLE III: Membership

(A) Membership in Mansion on the Hill, Inc. shall be defined as follows: active, provisional, exempt, and honorary. (B) Active members are defined as those members, graduate and undergraduate, who have met their current financial responsibilities to the house and have all rights and privileges of the organization. (C) Provisional members are defined as those members who may wish to remain associated with the fraternity who do not have the financial means of being an active member. The Executive Board shall have final say on any provisional members. (D) Exempt members are defined as those undergraduate members who are spending the current semester(s) in a Clarkson University approved study program away from the University. The Executive Board may also grant exempt status to

1 members who have been members in good standing and remain in college for more than four years. (E) Honorary members are defined as those members who are chosen by a majority of the active membership to wear the letters of the organization for outstanding commitment to the house. (1) Honorary members may attend any social or rush function. (2) Honorary members shall not be involved in any Pledge or ritual activities of the fraternity. (3) Honorary members shall not have the right to vote. (F) Any transfer student from another chapter of Tau Epsilon Phi, if he wishes to associate himself with this Chapter, shall be allowed to do so and shall be assigned the next lowest available chapter number. (G) Any member not meeting any of the above statuses may be subject to removal of his letters and any rights associated with the fraternity.

ARTICLE IV: Officers of the Fraternity and their Duties

(A) The officers of the fraternity shall be: Chancellor, Vice-Chancellor, Scribe, Bursar, Warden, House Manager, Steward, Comptroller, Junior Interfraternity Council Representative, Social Chairman, Chaplain, Sports Manager, Historian, Alumni Secretary, Fundraising Chairman, Scholarship Chairman, Philanthropist and Parliamentarian. (B) The Executive Board of the Fraternity shall consist of the following officers: Chancellor, Vice-Chancellor, Scribe, Bursar, Warden, House Manager, Steward, Comptroller, Junior Interfraternity Representative, and Social Chairman. (C) The duties of the following officers shall be described in the Constitution of the Fraternity: Chancellor, Vice-Chancellor, Scribe, Bursar, Warden, Chaplain, and Historian. The Vice-Chancellor shall also serve as Rush Chairman. (D) House Manager (1) The House Manager shall be responsible for keeping the chapter house in good repair. (2) The House Manager shall set up regular house jobs and work sessions. (3) The House Manager shall order all supplies for the chapter house. (4) The House Manager shall be responsible for levying any applicable fines as described in these bylaws. (E) Steward (1) The Steward shall operate the kitchen, including preparing a menu and ordering the food. (2) The Steward shall set up regular kitchen jobs and dish credits. (3) The Steward shall be responsible for levying any applicable fines as described in these bylaws.

(F) Junior Interfraternity Council (IFC) Representative (1) The Junior IFC Representative shall attend all IFC meetings and report any IFC matters to the fraternity.

2 (2) In the absence of the Chancellor or his designee, the Junior IFC Representative will be responsible for representing the chapter in any votes of the Interfraternity Council. (G) Sports Manager (1) The Sports Manager shall organize all inter-fraternity sports and organize practices for these sports. (2) The Sports Manager shall be responsible for attending all IFC Sports meetings. (H) Social Chairman (1) The Social Chairman shall be responsible for the organization of all social functions and outings. (2) The Social Chairman shall be responsible for ordering all food and beverages for these functions. (3) The Social Chairman shall be responsible for the organization of all cleanup and work sessions for these functions. (4) The Social Chairman shall be responsible for the assignment of designated drivers for these functions. (5) The Social Chairman shall be responsible for levying any applicable fines or penalties for any unbecoming actions of the brothers at the functions. (I) Alumni Secretary (1) The Alumni Secretary shall be responsible for organizing the printing of the Alumni Newsletter. (2) The Alumni Secretary shall be responsible for maintaining a database of all alumni addresses. (3) The Alumni Secretary shall be responsible for communicating any information between alumni and undergraduate members. (J) Comptroller (1) The Comptroller shall be responsible for internal record keeping. (2) The Comptroller shall be responsible to have the house books available for presentation at the first house meeting of each month. (3) The Comptroller shall assist the Bursar in the preparation of the budget. (K) Parliamentarian (1) The Parliamentarian shall be empowered to decide on matters of parliamentary dispute. He shall act only upon direction of the chairman or a one-third (1/3) vote of the present membership. (2) The Parliamentarian shall produce a written source for his decision if it is questioned. (3) The Parliamentarian shall be responsible for making available copies of these bylaws. (L) Philanthropist (1) The Philanthropist shall be responsible for organizing community service projects. (2) The Philanthropist shall be responsible for levying any applicable fines for not attending these projects.

3 (M) Fundraising Chairman (1) The Fundraising Chairman shall be responsible for investigating any fundraising opportunities. (2) The Fundraising Chairman shall be responsible for organizing such fundraisers. (3) The Fundraising Chairman shall be responsible for levying any applicable fines for not attending these fundraisers. (N) Scholarship Chairman (1) The Scholarship Chairman shall be responsible for providing opportunities for the members to help them strive for academic excellence. (2) The Scholarship Chairman shall be responsible for obtaining any scholarship and academic information applicable to members of the house and making it available to all members. (O) Historian (1) The Historian will be responsible for maintaining all historical records of the fraternity. (2) The historian shall make an historical account of all house functions, which shall include pictures, videotape, or written record. (P) Officers shall be elected during the fall semester for a one year period commencing on January 1 in the year following the election. (Q) Expansion Committee (1) The Expansion Committee will be responsible for introducing the views, values and beliefs of Tau Epsilon Phi Fraternity to other colleges and universities as a means of expansion (2) This committee is approved on a trial basis for the semester of spring 2005. The life of this committee will be decided at the end of said semester. Descriptions and duties for the position will be finalized at this point.

ARTICLE V: Meetings

(A) A time for the regular meeting shall be decided upon by the active membership at the first meeting of every academic year. (B) Special meetings may be called by the Chancellor or any two (2) Executive Board members provided that he gives the membership twenty-four (24) hours notice in advance. (C) Emergency meetings may be called by the Chancellor or his designee in the event of an extreme emergency. These meetings require no notice and no other business may be conducted at the meeting. (D) Out of courtesy and respect for our fellow brothers, there will be no smoking of any kind during house meetings.

ARTICLE VI: Excuses

(A) The Chancellor may give excuses for any member missing any meeting, function, work session, or ritual activity.

4 (B) The Social Chairman may give excuses for any member missing any function. (C) The House Manager may give excuses for any member missing any work sessions. (D) The Warden may give excuses for any member missing any ritual activity. (E) Emergency meetings do not require excuses.

ARTICLE VII: Duties of the Executive Board

(A) The Executive Board shall review any fine or fee, upon the request of any member. (B) The Executive Board shall review and present the membership for a vote any alterations in room and board charges at the end of each academic year. (C) The Executive Board shall meet whenever the Chancellor any two members of the board request a meeting. (D) The Executive Board shall review any special circumstances and/or requirements of a brother and take appropriate action of these requirements. (E) The Executive Board shall be the final arbiter in disputes between or among members pertaining to fraternal or corporate matters. (F) The Executive Board will be the Board of Directors of the Mansion on the Hill Corporation. (G) With the exception of the Scribe and Junior IFC Representative, all Executive Board members shall reside in the chapter house. (1) If an out-of-house brother is elected to an Executive Board office, he is required to move into the house at the first available opportunity. (2) If an Executive Board member moves out of the house, he must relinquish his office.

ARTICLE VIII: Committees and Subcommittees

(A) The Chancellor may appoint a committee to help him in carrying out any house business. (B) Any officer may appoint an assistant to his office to help in carrying out his functions as an officer and to allow the assistant to learn the duties of the office. (C) Assistant, at the discretion of the elected officer, may be empowered with any or all of the same powers as the office, with the exception of levying fines.

ARTICLE IX: Quiet Hours

(A) The Chancellor shall set quiet hours, if any for the chapter house. (B) If the Chancellor does not set quiet hours, they shall be as follows: (1) 11:00 P.M. to 11:00 A.M. on Sunday through Thursday nights. (2) It is the responsibility of the brother to be quiet at any hour to accommodate the needs of other brothers.

ARTICLE X: Dues, Fees, and Room and Board Charges

5 (A) The budget for the forthcoming academic year will be presented by the Bursar in April. The membership shall vote on the budget after making any necessary changes. (B) Dues shall be voted on by the membership when the budget is voted on. (C) Spring and fall semester room and board charges shall be voted on by the membership when the budget is voted on. (D) All other fees and charges shall be determined by a simple majority vote of the membership. (E) The bursar is charged with collecting any charges. He shall set schedule for payment and penalties in a manner consistent with the Constitution of this organization. (F) A fine of one and one-half percent (1.5%) per month will be charged to those with unpaid house bills. Fines will be charged beginning on the due date of said house bill. (G) Any member unable to meet the payment at the scheduled time may request the Executive Board to change the time of payment. The board shall act upon this request. (H) Anyone living in the chapter house must pay the necessary board charges. (I) If a house bill is not paid by the beginning of the semester, the member must appear before the Executive Board to determine a valid means of payment before he can move into the house. A valid means shall be defined as: (1) Any payment plan must demand thirty percent (30%) down. (2) Any financial institution loan to be paid in full within the current semester. (3) A fully notarized promissory note to be paid in full by the end of the current semester. (4) Any legal payment plan approved by a two-thirds (2/3) vote of the Executive Board. (J) Failure to comply with Article X, Section I, within two (2) weeks or two (2) outstanding monthly payments will result in expulsion from the chapter house. (K) No brother shall move into the chapter house until all previous debts to the chapter are paid in full. (L) Any brother not living in the house will be declared inactive until his house bill is paid in full or he has a legal payment plan approved by a two-thirds (2/3) vote of the Executive Board.

ARTICLE XI: Escrow Fund

(A) Funds from the Mansion on the Hill, Inc., Inc. escrow accounts shall only be disbursed upon the approval of a majority of the Executive Board and Alumni Association President. (B) Disbursement of the funds shall require the signature of the President of the Alumni Association and the Chancellor of the Fraternity. (C) A sum of one thousand dollars ($1000) shall be deposited in the Escrow Account at the beginning of each academic year.

6 (D) One half (1/2) of any excess revenue shall be deposited in the Escrow Account at the end of each academic year. (E) The passbook for the Escrow Account shall be kept by the Bursar of the Fraternity.

ARTICLE XII: Rush

(A) The Rush Chairman shall be responsible for the organization of all rush functions and activities. (B) All brothers will be required to attend all formal rush activities unless excused by the Chancellor or Vice-Chancellor. (C) Any brother not attending formal rush activities may be suspended from all social activities. (D) Mansion on the Hill, Inc. shall abide by The Fraternity Executive Association Statement of Position on Dry Rush.

ARTICLE XIII: Hazing

(A) Mansion on the Hill, Inc. shall abide by The Fraternity Executive Association Statement of Position on Hazing and Pre-Initiation Activities. (B) Mansion on the Hill, Inc. does not authorize any action or situation which recklessly or intentionally endangers mental or physical health or involves the forced consumption of alcohol or drugs for the purpose of initiation or affiliation with our organization.

ARTICLE XIV: Pledging

(A) Pledging cannot be completed until they have been deemed ready by 100% of the active brotherhood. (B) Alumni may exercise their right to prevent any candidate from becoming a brother

ARTICLE XV: Fines and Suspensions of Privileges

(A) The Chancellor shall be empowered to levy any and all fines listed in these bylaws. (B) Those brothers failing to pay their fines or appear before the Executive Board any and all activities, including voting rights may be suspended. (C) House Fines (1) The House Manager shall be empowered to levy all house fines. (2) For the misuse of the storeroom, fire escape, fire alarm, fire extinguishers, or fire suppression system an appropriate fine shall be levied at the discretion of the Executive Board. (3) For damage of house property, the offender(s) must pay for all repair and/or replacement costs within a period specified by the Executive Board. (4) Any brother not attending work week shall be subject to a fifty dollar ($50) fine daily as well as being required to make up the time the following summer.

7 (5) Use of any fireworks or explosive devices on Tau Epsilon Phi property is prohibited. Any member of the executive board can levy a fine for violations. (6) Any graffiti or other defacement of the white walls in the front basement is prohibited. Violations will be punishable by a fine to be levied by the house manager. (D) Kitchen Fines (1) The Steward shall be empowered to levy all kitchen fines. (2) Unauthorized use and/or removal of materials or food from the storeroom shall be a fine covering the cost of replacement of such items. (3) Failure to do a dish credit that a brother had signed for will result in a twenty-five ($25) fine or the addition of an appropriate number of dish credits to be credited to the brother who did the dish credit. (E) House Jobs (1) If a brother misses his assigned house job three (3) times, he loses the right to that job. The job is then offered to all brothers with lower house numbers who have not missed their house job in exchange for their house job. (2) Repeated failure to do an assigned house job shall result in suspension of social, rush and/or ritual activities. (F) Social Fines (1) The Social Chairman is empowered to levy all social fines. (2) The fine for misuse of the liquor cabinet, soda machine, or beer storage area shall be required to replace or pay for the repair or replacement of product. (3) The Social Chairman can restrict any social privileges for any brother for inappropriate conduct with Executive Board approval. (G) Rush Fines (1) The Vice-Chancellor is empowered to levy all rush fines. (2) Any member who exhibits a detrimental attitude or action in the presence of a rush shall be subject to restriction from future rush and ritual or social activities. (H) Meeting Fines (1) The Warden is empowered to levy all meeting fines. (2) Unexcused absence from a regular house meeting will result in the suspension from all social, rush, and ritual activities for that week effective immediately following the meeting. Appeals may be brought before the Chancellor who shall be the sole arbiter. (I) Payment of Fines (1) The payment of all fines shall occur during the Executive Board meeting the week following the fine. (2) Any brother contesting a fine must do so during the Executive Board meeting the week following the fine or the fine is assumed valid. (3) The Executive Board can arrange a payment plan for large fines not lasting longer than the end of the current semester.

ARTICLE XIV: Meals

(A) The Steward shall not allow a meal to be served if the previous meal’s dishes have not been done. (B) The Steward shall assign any unsigned dish credits based on number of credits completed by house number.

ARTICLE XVI: Seniority and Room Selection Seniority

(A) Seniority shall be determined by chapter number in all matters except room selection. (B) Room Selection (1) Room Selection shall be made at the last regular house meeting of each semester or at a time convenient to the brothers. The status of all members shall be the status for the semester for which the room selection applies. Current pledges who have completed all requirements except the national initiation ceremony shall be considered members for the purpose of room selection. (2) The order of room selection shall be: (a) Chancellor in the room known as the Chancellor’s Suite. (b) Active members who choose to remain in the room that they currently reside. Any members on an academic leave from Clarkson also retain this right. (c) Chancellor if he has not already chosen the Chancellor’s Suite. (d) Bursar, Comptroller, House Manager, Social Chairman, Steward, Vice-Chancellor, and Warden of the previous semester in order of chapter number. (e) Chapter number of current active undergraduate members based on a sign up period set by the House Manager. (f) Graduate students in order of chapter number. (g) Members neither classified as undergraduate or graduate. (3) An individual with a higher room pick may choose his roommate(s) from those of lower room pick. He may not pick his roommates from Article XVI, Section B, Subsections 2f and 2h if such a pick deprives an undergraduate member of the right of living in the house. (4) No brother having lived in the house in a fall semester of a given year will be denied the right to live in the house in the spring semester of that same school year. (5) Brothers returning from a non-voluntary leave including Co-op Jobs or illness will retain their housing seniority. (6) All other special arrangements will be arbitrated by the entire Executive Board.

ARTICLE XVII: Drug and Alcohol Policies

9 (A) Whether in the house, in any of the out buildings, the parking lot, or on the grounds surrounding the house, that the possession or sale of drugs considered illegal by law enforcement agencies having jurisdiction over the premises be considered contrary to the rules governing this fraternity. That the individual guilty of possession or sale of any amount of the mentioned drugs be subjected to a fine of one hundred dollars ($100) for the first offense. Upon the second offense, the individual shall forfeit his rights to live in the house and shall have his name taken off the active brother list for a minimum of one year. After the third offense, that individual shall be permanently severed from the house and forsake all rights and privileges thereto attached to Tau Epsilon Phi and Mansion on the Hill, Inc. (B) Determination of Guilt: A brother or a pledge will be considered innocent of possession or sale of drugs until proven guilty by a majority of the members present when charges are made at a legal house meeting. The house shall vote only on the facts as presented whether brother or pledge was in possession or acting as a vendor of illegal drugs. Abstentions infer reasonable doubt and shall be cast as not guilty votes. Balloting will be by secret ballot. (C) Mansion on the Hill, Inc. shall abide by all local laws concerning the consumption, sale and distribution of alcohol. Consumption by a minor may be punishable by suspension of social, rush or ritual activities. (D) No inactive brother shall be allowed to consume alcohol at a house function without a special Executive Board decision. (E) The brothers of Mansion on the Hill, Inc. shall be responsible for assuring, if possible, that no brother be allowed to operate a motor vehicle under the influence of chemical intoxicants. The brothers are charged with the responsibility of stopping any potentially dangerous situation before it starts. (F) The house shall be responsible for providing designated drivers for all weekends, social functions and for the purpose of transporting rushes to and from the house. If the designated driver is founding having any alcoholic beverages or any chemical intoxicant, he shall be subject to a four (4) week suspension of all social privileges. A second offense shall result in suspension of social privileges for the rest of that semester. These decisions are reviewable by the Executive Board. (G) Any brother who is found to be driving brothers or others associated with house functions under the influence of any chemical intoxicants shall be subject to suspension of all social privileges for four (4) weeks. A second offense shall result in suspension of social privileges for the rest of that semester. These charges must be brought to the Executive Board by two active brothers and the decision is reviewable by the board.

ARTICLE XVIII: Regular House Policies

(A) The Mansion on the Hill, Inc. work week will begin on Monday one week before the beginning of classes for the fall semester at Clarkson University. Work week will consist of forty (40) hours of work and shall be supervised by the House Managers. All active brothers are required to attend.

10 (B) Our Alumni Weekend shall be held on the weekend closest to St. Patrick’s Day (March 17) unless such date falls on a break for Clarkson University. If St. Patrick’s Day falls on a Wednesday through Sunday, Alumni Weekend will be the weekend of or following St. Patrick’s Day. If St. Patrick’s Day falls on a Monday or Tuesday, Alumni Weekend will be the weekend before St. Patrick’s Day.

ARTICLE XIX: Judicial Board (A) A Judicial Board shall be in place to hear cases and make rulings from Executive Boards charges. (B) The Judicial Board will be comprised of the five members of the current active brotherhood who have highest seniority exclusive of the Executive Board. (C) Membership to the Judicial Board will be optional. (D) The Judicial Board shall be appointed immediately after standard elections for single semester terms. (E) The spokesperson for the Judicial Board will be elected in a standard election immediately following the appointments. The spokesperson for the Judicial Board will speak on behalf of the Judicial Board during house meetings as necessary. Witnesses may be called at this time. (F) All Judicial Board members must be present during all hearings. (G) Judicial Board hearings shall be held immediately prior to Executive Board meetings when necessary. (H) Defendants must be convicted and sentenced by a majority vote of the Judicial Board members. Sentences that are explicitly described in the House Rules of LΦE or the Bylaws of Mansion on the Hill, inc. must be adhered to. (I) All Judicial Board decisions are final. (J) In the event that a Judicial Board member must appear before the Judicial Board as a defendant, only the remaining members of the Judicial Board shall vote in that case. (K) Each time a Judicial Board member must appear before the Judicial Board as a defendant, the Executive Board shall review his placement on the Judicial Board and may revoke his appointment. His replacement will be appointed during the next house meeting under the rules defined in Article XIX subsections B and C. (L) Attendance to Judicial Board hearings shall be restricted to the Judicial Board, witnesses, the Parliamentarian, the plaintiff and the Executive Board. Only the Judicial Board, the witnesses, and the plaintiff shall be permitted to speak. (M) The responsibility for the following items in these Bylaws shall be transferred from the Executive Board to the Judicial Board: Article V: Section A Article XV: Section B Article XV: Section C Subsection 2 Article XV: Section C Subsection 3 Article XV: Section F Subsection 3 Article XV: Section J Subsection 2

11 Article XVII: Section A Article XVII: Section F Article XVII: Section G (N) The Judicial Board shall meet whenever the Chancellor or any two members of the Judicial Board request a meeting. (O) Any member of the judicial board who presents a charge forfeits his vote for that case, and the other four members of the judicial board vote.