Bylaws of Lambda Phi Epsilon Fraternity, Inc
Total Page:16
File Type:pdf, Size:1020Kb
Bylaws of Mansion on the Hill, Inc. Adopted September 6, 1997 ARTICLE I: Statement of Organization (A) The following bylaws pertain to Mansion on the Hill, Inc. in the County of St. Lawrence, State of New York, established under the Constitution of the Mansion on the Hill, Inc. (B) All bylaws herein shall be considered binding to all members of Mansion on the Hill, Inc. (C) Mansion on the Hill, Inc. has associated itself as the Lambda Phi Epsilon Chapter of Tau Epsilon Phi National Fraternity, Inc. at Clarkson University (D) The Lambda Phi Epsilon Alumni Association, Inc. is a separate corporation consisting of brothers who are no longer undergraduate students. (E) Any bylaw that becomes inconsistent with the Constitution of the United States, Constitution of the State of New York, laws of the County of St. Lawrence, laws of the Town of Potsdam, Clarkson University policy, or the Constitution and Bylaws of Tau Epsilon Phi National Fraternity, Inc. shall be immediately invalid. (F) Any procedure not outlined in these bylaws shall be decided using the latest edition of Robert’s Rules of Order. ARTICLE II: Adoption of Bylaws (A) Bylaws shall be introduced in writing at any meeting of the fraternity. The proposed bylaw(s) shall be tabled for a period of one (1) week. After one (1) week, the proposed bylaws shall be taken off the table and a two-thirds (2/3) vote of the total active brotherhood shall be necessary to adopt the proposed bylaw(s). (B) A quorum for any house meeting to vote on business shall be two-thirds (2/3) of the total active brotherhood. ARTICLE III: Membership (A) Membership in Mansion on the Hill, Inc. shall be defined as follows: active, provisional, exempt, and honorary. (B) Active members are defined as those members, graduate and undergraduate, who have met their current financial responsibilities to the house and have all rights and privileges of the organization. (C) Provisional members are defined as those members who may wish to remain associated with the fraternity who do not have the financial means of being an active member. The Executive Board shall have final say on any provisional members. (D) Exempt members are defined as those undergraduate members who are spending the current semester(s) in a Clarkson University approved study program away from the University. The Executive Board may also grant exempt status to 1 members who have been members in good standing and remain in college for more than four years. (E) Honorary members are defined as those members who are chosen by a majority of the active membership to wear the letters of the organization for outstanding commitment to the house. (1) Honorary members may attend any social or rush function. (2) Honorary members shall not be involved in any Pledge or ritual activities of the fraternity. (3) Honorary members shall not have the right to vote. (F) Any transfer student from another chapter of Tau Epsilon Phi, if he wishes to associate himself with this Chapter, shall be allowed to do so and shall be assigned the next lowest available chapter number. (G) Any member not meeting any of the above statuses may be subject to removal of his letters and any rights associated with the fraternity. ARTICLE IV: Officers of the Fraternity and their Duties (A) The officers of the fraternity shall be: Chancellor, Vice-Chancellor, Scribe, Bursar, Warden, House Manager, Steward, Comptroller, Junior Interfraternity Council Representative, Social Chairman, Chaplain, Sports Manager, Historian, Alumni Secretary, Fundraising Chairman, Scholarship Chairman, Philanthropist and Parliamentarian. (B) The Executive Board of the Fraternity shall consist of the following officers: Chancellor, Vice-Chancellor, Scribe, Bursar, Warden, House Manager, Steward, Comptroller, Junior Interfraternity Representative, and Social Chairman. (C) The duties of the following officers shall be described in the Constitution of the Fraternity: Chancellor, Vice-Chancellor, Scribe, Bursar, Warden, Chaplain, and Historian. The Vice-Chancellor shall also serve as Rush Chairman. (D) House Manager (1) The House Manager shall be responsible for keeping the chapter house in good repair. (2) The House Manager shall set up regular house jobs and work sessions. (3) The House Manager shall order all supplies for the chapter house. (4) The House Manager shall be responsible for levying any applicable fines as described in these bylaws. (E) Steward (1) The Steward shall operate the kitchen, including preparing a menu and ordering the food. (2) The Steward shall set up regular kitchen jobs and dish credits. (3) The Steward shall be responsible for levying any applicable fines as described in these bylaws. (F) Junior Interfraternity Council (IFC) Representative (1) The Junior IFC Representative shall attend all IFC meetings and report any IFC matters to the fraternity. 2 (2) In the absence of the Chancellor or his designee, the Junior IFC Representative will be responsible for representing the chapter in any votes of the Interfraternity Council. (G) Sports Manager (1) The Sports Manager shall organize all inter-fraternity sports and organize practices for these sports. (2) The Sports Manager shall be responsible for attending all IFC Sports meetings. (H) Social Chairman (1) The Social Chairman shall be responsible for the organization of all social functions and outings. (2) The Social Chairman shall be responsible for ordering all food and beverages for these functions. (3) The Social Chairman shall be responsible for the organization of all cleanup and work sessions for these functions. (4) The Social Chairman shall be responsible for the assignment of designated drivers for these functions. (5) The Social Chairman shall be responsible for levying any applicable fines or penalties for any unbecoming actions of the brothers at the functions. (I) Alumni Secretary (1) The Alumni Secretary shall be responsible for organizing the printing of the Alumni Newsletter. (2) The Alumni Secretary shall be responsible for maintaining a database of all alumni addresses. (3) The Alumni Secretary shall be responsible for communicating any information between alumni and undergraduate members. (J) Comptroller (1) The Comptroller shall be responsible for internal record keeping. (2) The Comptroller shall be responsible to have the house books available for presentation at the first house meeting of each month. (3) The Comptroller shall assist the Bursar in the preparation of the budget. (K) Parliamentarian (1) The Parliamentarian shall be empowered to decide on matters of parliamentary dispute. He shall act only upon direction of the chairman or a one-third (1/3) vote of the present membership. (2) The Parliamentarian shall produce a written source for his decision if it is questioned. (3) The Parliamentarian shall be responsible for making available copies of these bylaws. (L) Philanthropist (1) The Philanthropist shall be responsible for organizing community service projects. (2) The Philanthropist shall be responsible for levying any applicable fines for not attending these projects. 3 (M) Fundraising Chairman (1) The Fundraising Chairman shall be responsible for investigating any fundraising opportunities. (2) The Fundraising Chairman shall be responsible for organizing such fundraisers. (3) The Fundraising Chairman shall be responsible for levying any applicable fines for not attending these fundraisers. (N) Scholarship Chairman (1) The Scholarship Chairman shall be responsible for providing opportunities for the members to help them strive for academic excellence. (2) The Scholarship Chairman shall be responsible for obtaining any scholarship and academic information applicable to members of the house and making it available to all members. (O) Historian (1) The Historian will be responsible for maintaining all historical records of the fraternity. (2) The historian shall make an historical account of all house functions, which shall include pictures, videotape, or written record. (P) Officers shall be elected during the fall semester for a one year period commencing on January 1 in the year following the election. (Q) Expansion Committee (1) The Expansion Committee will be responsible for introducing the views, values and beliefs of Tau Epsilon Phi Fraternity to other colleges and universities as a means of expansion (2) This committee is approved on a trial basis for the semester of spring 2005. The life of this committee will be decided at the end of said semester. Descriptions and duties for the position will be finalized at this point. ARTICLE V: Meetings (A) A time for the regular meeting shall be decided upon by the active membership at the first meeting of every academic year. (B) Special meetings may be called by the Chancellor or any two (2) Executive Board members provided that he gives the membership twenty-four (24) hours notice in advance. (C) Emergency meetings may be called by the Chancellor or his designee in the event of an extreme emergency. These meetings require no notice and no other business may be conducted at the meeting. (D) Out of courtesy and respect for our fellow brothers, there will be no smoking of any kind during house meetings. ARTICLE VI: Excuses (A) The Chancellor may give excuses for any member missing any meeting, function, work session, or ritual activity. 4 (B) The Social Chairman may give excuses for any member missing any function. (C) The House Manager may give excuses for any member missing any work sessions. (D) The Warden may give excuses for any member missing any ritual activity. (E) Emergency meetings do not require excuses. ARTICLE VII: Duties of the Executive Board (A) The Executive Board shall review any fine or fee, upon the request of any member. (B) The Executive Board shall review and present the membership for a vote any alterations in room and board charges at the end of each academic year. (C) The Executive Board shall meet whenever the Chancellor any two members of the board request a meeting.