Date Posted 2/23/2018 Buckhead Community Improvement District Request for Qualifications To Provide Consultant Services for the Piedmont Road (SR 237) / Roswell Road (SR 9) / Habersham Road Intersection Improvements Scoping Study P.I. # 0015931 RFQ-032318 Qualifications Due: March 23, 2018 Buckhead Community Improvement District 3340 Peachtree Road, N.E. 100 Tower Place, Suite 1640 Atlanta, Georgia 30326 v. 11-15-16 1 RFQ-032318 REQUEST FOR QUALIFICATIONS RFQ-032318 Consulting Services for the Piedmont Road (SR 237) / Roswell Road (SR 9) / Habersham Road Intersection Improvements Scoping Study I. General Project Information A. Overview The Buckhead Community Improvement District (BCID) is soliciting SOQs from qualified firm(s) to provide Consultant Services for the Piedmont Road (SR 237) / Roswell Road (SR 9) / Habersham Road Intersection Improvements Scoping Study. This Request for Qualifications (RFQ) seeks to identify potential providers for the Scope of Services for the project/contract listed in Exhibit I. Firms that respond to this RFQ, and are determined by BCID to be sufficiently qualified, may be deemed eligible, and invited to offer a technical approach and/or possibly present and/or interview for these services. All respondents to this RFQ are subject to instructions communicated in this document, and are cautioned to completely review the entire RFQ and follow instructions carefully. BCID reserves the right to reject any or all Statements of Qualifications or Technical Approach, and to waive technicalities and informalities at the discretion of BCID. B. IMPORTANT- A RESTRICTION OF COMMUNICATION IS IN EFFECT FOR THIS PROJECT. From the advertisement date of this solicitation until successful respondents are selected and the award is made official and announced, firms are not allowed to communicate about this solicitation or scope with any staff of BCID and BCID Board Members, except for the submission of questions as instructed in the RFQ, or with the contact designated in RFQ Section VIII.C., or as provided by any existing work agreement(s). For violation of this provision, BCID reserves the right to reject the submittal of the offending respondent. C. The Georgia Department of Transportation (Department) Board has adopted a 15% overall annual goal for DBE participation on all federally funded projects. This goal is not to be considered as a fixed quota, set aside or preference. The DBE goal can be met by prime contracting, sub-contracting, joint-venture or mentor/ protégé relationship. Buckhead Community Improvement District will monitor and assess each consultant services submittals for their DBE participation and/or good faith effort in promoting equity and opportunity in accordance with the state of Georgia, Department of Transportation Disadvantage Business Program Plan. For more information on the GDOT DBE Program please contact: Georgia Department of Transportation Equal Opportunity Division One Georgia Center, 7th Floor 600 West Peachtree Street, NW Atlanta, Georgia 30308 Phone: (404) 631-1972 D. Scope of Services Under the terms of the resulting Agreements, the selected consultants will provide engineering and planning services for the the Piedmont Road (SR 237) / Roswell Road (SR 9) / Habersham Road Intersection Improvements Scoping Study. The anticipated scope of work for the project/contract is included in Exhibit I. E. Contract Term and Type BCID anticipates one (1) contract to be awarded to one (1) firm, for the project/contract identified. BCID anticipates that the Contract Type will be paid via Firm Fixed Price methodology. As a Project Specific contract, it is the BCID’s intention that the Agreements will remain in effect until successful completion of the preliminary 2 RFQ-032318 engineering phase of the project, and may choose to utilize the selected consultant for use on construction revisions as necessary. F. Contract Amount The Project Specific contract amount will be determined via negotiations with the BCID. If the BCID is unable to reach a satisfactory agreement and at reasonable rates to be paid for the services to be provided, the BCID reserves the right to terminate negotiations with the highest scoring finalist and begin negotiations with the next highest scoring finalist. II. Selection Method A. Method of Communication All general communication of relevant information regarding this solicitation will be made via the BCID website (www.buckheadcid.com) under RFQ-032318. All firms are responsible for checking the website on a regular basis for updates, clarifications, and announcements. BCID reserves the right to communicate via electronic-mail with the primary contact listed in the Statements of Qualifications. Other specific communications will be made as indicated in the remainder of this RFQ. B. Phase I - Selection of Finalists Based on the Statements of Qualifications submitted in response to the projects/contracts listed in this RFQ, the Selection Committee will review the Experience and Qualifications and Resources and Workload Capacity listed in Section IV. Selection Criteria for Phase I. The Selection Committee will discuss the top submittals and the final rankings of the top submittals will be determined. From the final rankings of the top submittals, the Selection Committee will identify three (3) to five (5) firms which will be shortlisted. All firms must meet the minimum requirements as listed in Section IV.A. below. C. Finalist Notification for Phase II Firms selected and shortlisted as finalists will receive notification and final instructions from BCID regarding the Phase II – Technical Approach response. D. Phase II - Finalists Response on Technical Approach and Past Performance BCID will request a Technical Approach of the three (3) to five (5) finalist firms for the project/contract. BCID reserves the right to request a presentation/interview on any project/contract as determined in its best interests; however, this additional requirement shall typically be reserved for the most complex projects. Each finalist firm shall be notified in writing and informed of the Technical Approach due date. Any additional detailed Technical Approach instructions and requirements, beyond that provided in Section V. Selection Criteria for Phase II, for the finalists will be provided in the Finalist Notification. All members of the Selection Committee will review the Technical Approach (and will attend the presentation/interview if so chosen). Firms shall not address any questions, prior to the award announcement, to anyone other than the designated contact. E. Final Selection Final selection will be determined by carrying the scores from Phase I forward for each Finalist and by evaluating the Technical Approach and Past Performance criteria for Phase II. The Selection Committee will discuss the Finalist’s Phase II Responses and the final rankings will be determined. Negotiations will then be initiated with the top-ranked firm(s) to finalize the terms and conditions of the contract(s), including the fees to be paid. In the event a satisfactory agreement cannot be reached with the highest-ranking firm(s), BCID will formally terminate the negotiations and possibly enter into negotiations with the second highest- ranking firm, and so on in turn until a mutual agreement is established and BCID awards a contract. The final form of the contract shall be developed by BCID. 3 RFQ-032318 III. Schedule of Events The following Schedule of Events represents BCID’s best estimate of the Schedule that will be followed. All times indicated are prevailing times in Atlanta, Georgia. BCID reserves the right to adjust the Schedule as BCID deems necessary. PHASE I DATE TIME a. BCID issues public advertisement of RFQ -032318 2/23/2018 ---------- b. Deadline for submission of written questions and requests for clarification 3/9/2018 2:00 PM c. Deadline for submission of Statements of Qualifications 3/23/2018 2:00 PM d. BCID completes evaluation and issues notification and other information to 3/30/2018 finalist firms PHASE II e. Deadline for submission of written questions from finalists 4/6/2018 2:00 PM f. Phase II Response of Finalist firms due 4/20/2018 2:00 PM IV. Selection Criteria for Phase I - Criteria for Evaluation of Statements of Qualifications A. Area Class Requirements and Certification Presented teams must be prequalified in the indicated Area Class(es) in order to be evaluated. Required proof of prequalification shall be submitted as indicated in Section VI.B.4. below. All Submittals will be pre-screened to verify that the Prime consultant has the required Area Class(es) and that the overall team has the required Area Class(es). Any submittal in which the Prime consultant or the overall team area class requirements are not met will be disqualified from further consideration. Each submittal will require a certification to allow the BCID to analyze risks in determining if any Firm should be ineligible for award. The certification shall cover a wide variety of information. Any firm which responds in any potentially concerning manner must provide additional information as directed herein for consideration by BCID to determine if Firm is eligible for award. B. Project Manager, Key Team Leader(s) and Prime’s Experience and Qualifications – 30% The Selection Committee will evaluate all firms on their Experience and Qualifications, which shall account for a total of thirty (30%) percent of the total evaluation. The following criteria for scoring Phase I of the evaluation will be utilized to determine