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Management of Car Parking at Agra Airport

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Management of Car Parking at Agra Airport Q1 (Management of Car Parking at Agra Airport) COST OF TENDER DOCUMENTS – (Non‐Refundable) (Rs.1,000/‐ (One thousand Only) TENDER DOCUMENT No.AAI/AGRA/Comml./ AIRPORTS AUTHORITY OF INDIA Sr. No. Particulars Page No. No. of Sheets 1 Notice Inviting Tenders 2‐3 2 2 General Information & Guidelines 4 – 7 4 3 FORM OF TENDER 8‐9 2 4 Licence Agreement 10‐13 4 5 Schedule of premises 14 1 6 General Terms & Conditions – Annexure – X 15‐19 5 7 Special Terms & Conditions – Annexure – Y 20‐22 3 8 Form of Bank Guarantee 23‐24 2 9 Letter of understanding from the depositor to 25 1 Bank 10 Letter for Acceptance of AAI’s Tender 26 1 Conditions 11 Specimen Copies of Envelopes 27‐29 3 12 Location plan 30 1 (SIGNATURE OF ISSUING AUTHORITY) Issuing Authority: Shishir Jain Airport Director, Agra Airport Page 1 AIRPORTS AUTHORITY OF INDIA, AGRA AIRPORT, AGRA. NOTICE INVITING TENDERS 1. Tender in the prescribed form duly sealed are hereby invited for granting licence for the following: Name of facility with its location Earnest Money Minimum Reserve Licence Deposit (in Rs.) Fee Per Month (in Rs.) Management of Car Parking at Agra Rs.10000/‐ Rs.7100/‐ Airport, Agra (Rupees Ten thousand (Rupees Seven thousand one only) hundered only) per month + applicable taxes during the licence period. Note:‐ 2. 1. Offers below MRLF will not be considered for award. 2. The Period of licence shall be for two (2) years. 3. In case of any increase in the area for Management of Car Parking, the licence fee shall be enhanced on pro‐rata basis. 4. The successful tenderer is liable to pay all Govt. Taxes including service tax applicable at the rates declared by Govt. of India / State Govt. / Union territory from time to time. 5. Utility charges on space licence fee for counter will be applicable @ 10%. P.m. 3. Only one tender document shall be sold to a single party either a firm or an individual. The proprietor of more than one company or firm will be considered as single party and one legal entity. 4.Any party either a firm or an individual falling under the following categories is not eligible: a) De‐barred/black listed by CBI or AAI or Undertakings/ Departments like; Railway, Defence, or any other Department of Govt. of India, State Govt. Deptt. etc. A declaration to this effect is also to be submitted by the party with tender documents. b) Parties facing action under PPE Act, with AAI. c) Parties either an individual or a business establishment, who has been ordered by a Court of Law to pay the outstanding dues of AAI at any of the airports as a whole and has not paid such dues to AAI shall also not be eligible for the tender. d) Declaration may also be given that “ no raid/seizure/search has been carried out and /or pending by a regulatory authority in respect of the licence granted by AAI in any of the airport premises either against me and/or any member of the consortium or against our/its associates or against any of the director/managers/employees. Declaration may also be taken that “ no raid/seizure/search has been carried out and /or pending by a regulatory authority in respect of the licence granted by AAI in any of the airport premises either against Issuing Authority: Shishir Jain Airport Director, Agra Airport Page 2 me and/or any member of the consortium or against our/its associates or against any of the director/managers/employees. 5. Tender documents indicating full details of the licence are available in the address highlighted below on non‐refundable payment of Rs.1000/‐ (Rupees One thousand only) on any working day between 1100 hours to 1700 hours from 1‐8.2014 to 21.8.2014. In case the tender documents being downloaded from AAI website ( www.aai.aero / www.airportsindia.org.in ), the tender fee in the form of Demand Draft in favour of Airports Authority of India, payable at Agra should be deposited in the designated office on or before the tender opening. OSD (Commercial), O/o Airport Director, Airports Authority of India, Agra Airport, Agra.For any information contact us on phone no. 0562‐2400844. 6. Tender documents duly completed in all respect should reach either by registered post or by persons at the above address on or before 22.8.2014 upto 1500 hours positively. The Technical Bids of the tenderers shall be opened on same day at 1530 hours in the presence of the interested tenderers or their authorised representatives. The date of opening of the Financial Bids shall be intimated separately in due course. 7.AAI reserves to itself the right to reject the conditional tenders without assigning any reason thereto. 8.AAI reserves to itself the right to reject any or all the tenders without assigning any reason thereof and to call for any other detail or information from any of the tenderer(s). 9.The successful tender shall be required to deposit one month advance licence fee and four month licence fee as a security deposit based on last year licence fee. Airport Director Agra Airport, Agra Issuing Authority: Shishir Jain Airport Director, Agra Airport Page 3 GENERAL INFORMATION / GUIDELINES 1. Tender documents are not transferable. 2. ‘Technical Bid’ must be sealed in Envelope ‘A’ and ‘Financial Bid’ in Envelope ‘B’ and both the Envelopes are to be sealed in Master Envelope. 3. Envelope ‘A’, which shall be opened first, shall contain the basic documents specified as under : a) Details of the concern and legal status that is whether it is sole proprietor, partnership firm or a company under the Companies Act. b) Self attested copies of the PAN card, Sale tax registration certificate (VAT in States it has become applicable), Service tax registration. In case any or all the provisions mentioned above are not applicable, the party should give a declaration to that effect. Non submission will not be considered as exemption. AAI reserves the right to confirm the legal applicability of the provisions before accepting the declaration of non applicability as submitted by the party. c) Copies of (duly audited and certified by a chartered Accountant) Profit and Loss Account / Balance sheet of the sole proprietor concern or a partnership firm, Annual Report in case of a company as per the companies Act. d) Self attested copies of Memorandum and Articles of Association in case of Companies and Partnership deed in case of firms and approved by‐laws in case of co‐operative societies. e) Earnest Money Deposit of Rs.10000/‐ (Rupees Ten thousand only) should be in the form of Pay order / Demand Draft in favour of Airports Authority of India, Agra . f) No dues certificate. (i) Self declaration of dues. The party should submit the details of contracts held (current and past) at all AAI controlled airports and offices and the details of disputed and undisputed dues there on along with the details of Security Deposit and mode of Security Deposit. (ii) No dues certificate from AAI. The party should also enclose the no dues certificate issued by AAI in respect of all airports under its control. Only signed certificate will be valid. Photocopy of the signed certificate to be attested by the party at the time of tender submission. g) Form of unconditional acceptance duly signed. h) Copies of documents required as per Clause 3 of NIT. i) Declaration giving the particulars of contracts undertaken by the party at different stations of AAI. The details of blacklisting or debarring affected by AAI, or any Government of India department, any Central or State public sector undertakings. (NIL statement to also be filed). j) Declaration of cases / action under PPE Act initiated by AAI. (NIL statement to also be filed). k) Declaration giving the details of outstanding dues (disputed and undisputed). Important: AAI reserves the right to verify, refer any document to the concerned authority for confirmation from case to case basis. Mere submission will not bind AAI to accept the documents as valid for opening of financial bid. Issuing Authority: Shishir Jain Airport Director, Agra Airport Page 4 4. Envelope ‘B’ (Financial Bid) a) The envelope B should contain only the financial bid in the approved form. b) The amount of licence fee should be conspicuously written both in figures as well as in words. Any over‐writing, correction or insertion should be duly signed by the authorized signatories of the tenderer(s). c) In case of discrepancy between the amount offered in figures and words, the offer written in words will only be considered. 5. a) A sole proprietor having concerns under different names will be considered as a single legal entity. PAN card will determine the single entity criteria hence will be the basis for decision. b) In case of partnership firm, as it does not have any legal entity on its own, hence if two or more firms are having common partners then all these firms will be considered as single entity. The principle of implied agency of partner as per the Partnership Act of India has been taken as the guiding principle. Since the provisions are different in Tax laws hence different PAN card will not entitle the firms having common partners to be treated as separate entity for the purpose of commercial contracts in AAI. c) In case of Companies, if the holding company and its subsidiary are participating in the same tender then a disclosure to this effect to be made at the time of application for tender form.
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