AGM 2019

AGENDA, BUSINESS DOCUMENT & ANNUAL REPORTS

The Pathfoot Building, University of Stirling 23rd February 2019, 10.30am

Page 1 AGENDA

ITEM

President’s Address 1

Minutes of the Meeting of 24th February 2018 2

Business from Minutes 3

Correspondence 4

Address 5 Address by Company Chair & Chief Executive 5.1 Company’s Annual Report, which will include reports from National Committees 5.2

Attendance & Apologies for Absence 6

Draft Financial Report 2017/18 (12 months) Budget for 2018/19 (5 months) and 2019-20 (12 months) Membership Fees for 2019-21 7

Company Fees and Fines for 2019/20 8

Alterations to the Governance Documentation 9

Matters the SASA needs to consider as sole member of the Company 10

Notices of Motion 11

Appointment of Members of SASA Council 12

Endorsement of Members of National Committees 13

Confirmation of Appointments 14

Installation of President 15

Presentation of SASA Life Membership: 16 Alison Low Maureen Campbell John Mason

List of Acronyms used in this Report SE Swim England BS British Swimming CEO Chief Executive Officer CPD Continuing Professional Development CPO Child Protection Officer FINA Federation Internationale de Natation LEN Ligue Europeenne de Natation STO Swimming Technical Officials

Page 2 PRESIDENTS ADDRESS ITEM 1

Welcome to the 2019 AGM, an opportunity to take stock of where we are and to share the successes of the past year and plans for the future.

Looking further back, it is now 132 years since clubs came together to form an association. Centres in Glasgow, Edinburgh and Dundee were formed and each centre had to pay an affiliation fee of 5s for every club affiliated to it, to the parent association. In January 1888, SASA was constituted, with core aims very similar to those we still have today. By 1935, there were 222 clubs. Children had limited options during free time, with the cinema, football and swimming being the main offerings. How times have changed! Choices are now limitless. In the late 50’s Motherwell took the lead and increased training. No longer would 2 sessions/week suffice if swimmers wanted to compete at a high level. The commitment expected from swimmers and coaches increased, resulting in great international success.

Success means different things to different people. It can be measured against concrete targets, like medals at major competitions, the number of members or clubs or the amount of funding and sponsorship. Or, it can be measured in terms of member involvement and satisfaction. A limited number of our swimmers competed internationally last year, however, thousands of our members have had a successful year.

Consider these quotes:

“We do not raise the standard by having a regular club night, opening the doors and smiling benevolently upon a horde of youngsters enjoying a “free for all”. If this is a picture of your club, I suggest you are wasting your time in the Association.” SASA President 1968. “Concentrate on creating sporting experiences which provide the environment and the opportunity for kids to “fall in love” with sport. The one consistent factor all successful athletes – and every great performer for that matter – possess is not a huge VO2 max or the ability to run 40 metres in a few seconds – it’s that they really love what they do – so they do what they love. It underpins everything.” Wayne Goldsmith 2018.

Clubs and Scottish Swimming must make swimming attractive to youngsters, as we are now competing against so many other activities, and they must also support swimmers to achieve success at the highest level.

This year has provided me with the opportunity to visit the Districts, be involved on Council and the Board, attend National Championships in the Disciplines and the European Championships. I have also been involved on committees and groups. I have met an incredible number of hard-working volunteers and I would like to thank them all for supporting their children, their Clubs, their Districts and Scottish Swimming. I would also like to thank the staff for the work they undertake, to keep us moving forward. This is your AGM. Ask questions and contribute to discussions. Communication, trust, openness and open minds are key to our future success.

Alison Low, President

Page 3 MINUTES OF SCOTTISH SWIMMING AGM 2018 ITEM 2

Saturday 24th February 2018, 10.30am Pathfoot Lecture Theatre, Pathfoot Building, University of Stirling, Stirling FK9 4LA

1. President’s Address: The President, Margaret Somerville, extended a warm welcome to past presidents, life members, delegates and Board and Council members to the 119th AGM. The President thanked Stirling University for use of the facility, the Scottish Swimming staff for all of their preparation and organisation for the AGM and Harper Macleod for its continued support at our Board meetings throughout the year and today at the AGM.

The President introduced her report to the AGM advising that SASA is an association of clubs who are our lifeblood and highlighted that the District modernisation group has held three meetings in 2017 and its interim report will be provided to the first Council meeting in March. The President urged clubs to send representatives and engage with us on this project. The President also thanked the AGM for the opportunity to represent SASA throughout the year.

Before continuing, the President respectfully requested delegates to stand and observe a one minute silence to commemorate the following Scottish Swimming members and supporters who have sadly passed away over the past year:

May Laidlaw SASA Life Member Winnie Ferguson SASA Life Member Hamilton Smith Warrender Baths Brenda Anderson Mother of para-swimmer, Jim Anderson

The President asked delegates to advise if there were further intimation of names from the AGM and there were Gavin Calder (Duns and then Hearts of Midlothian), Orla Hogg, Heart of Midlothian and Janet Stobie, Motherwell & Wishaw.

The President moved on to outline the business of the AGM and format for the remainder of the day including lunch and workshops.

The President then introduced the colleagues alongside her: Maureen Campbell, Chair of the Board of Directors Forbes Dunlop, Chief Executive Officer Elaine Mackenzie, Director of Services Deborah McGinniss, Finance Manager Alison Low, Vice President

The President also took the opportunity to introduce the Council and Board members in the audience.

2. Minutes of the AGM of 25th February 2017: The minutes were accepted as a true record of the 118th AGM in 2017, subject to the amendment proposed from Alanna Morrison, Livingston & District Dolphins to page 4 to include Marie Glasgow, [Aquanauts and East District Life Member] who passed away in 2016 and whose passing was intimated at the 118th AGM.

The President advised the AGM that page 9 of the minutes includes a Council action regarding considering the definition of aquatic based activities and initiatives requested by Lynn Alderton. The President advised that this has not been progressed by the Council to date but will be taken forward to the 2019 AGM.

Proposed by Doris Mair, Life Member and seconded by Colin Kennedy, Livingston and District Dolphins.

3. Business from Minutes: None.

4. Correspondence: None.

5. Address: 5.1 Address by Company Chair and Chief Executive The Company Chair, Maureen Campbell, was then invited to present to the membership. Maureen thanked the AGM for the opportunity to introduce the annual report, advising that 2017 had been Page 4 another outstanding year across a range of activities and we continue to see success through Scottish athletes' representation on British Teams. We are looking forward to the Commonwealth Games in the Gold Coast, which will be a good opportunity for our Scottish athletes to represent Team Scotland and then the Glasgow 2018 European Championships. There are still tickets available so please encourage clubs, participants and swimmers to support our athletes.

Maureen took the opportunity to highlight the proposed change to our financial year, referring back to last year's report on continued financial pressures. This proposal demonstrates our strength in governance as we have identified the risks of the financial uncertainty with the current financial year and the proposed change will allow us to understand our financial position at the start of the financial year. This proposed financial year will also align Scottish Swimming with our key funders, such as British Swimming and sportscotland.

In relation to recent media coverage around safeguarding and wellbeing, Maureen assured the AGM that the Board regularly considers and reviews arrangements and procedures in place, a new policy has recently been approved and this will be communicated in the Spring. We would always encourage any concerns to be raised, particularly from the younger audience in attendance and Maureen asked attendees to take this message back to clubs and Districts.

There has been a huge amount of work done recently politically, in particular the parliamentary reception, to highlight the health benefits of our sport and today we are going to hear from Jennifer, Hannah, Ella and George, some of our young members, to talk about their experiences in swimming. It is good to see youngsters in attendance as part of our young leader’s squad working with Scottish Swimming.

Maureen thanked the President for her contribution in 2017 and advised that both she and John Mason will be stepping down from the Board this year. Maureen wanted to record her appreciation of John's contribution to the Board. Maureen also advised that David Carry has left the Board to become an independent Board member of British Swimming. Maureen recorded her thanks to David for his contribution during his time on the board.

Maureen concluded her presentation by commenting on the need to be flexible to respond to the changing environment and the Board expresses its thanks for all of the work undertaken by our members.

Presentations Services: The Director of Services, Elaine Mackenzie advised the AGM that we have had eight years of membership growth, which is a fantastic achievement and she was delighted to announce that we have 23,000 members for the first time. We are starting to see some good examples of LTS / Club links and member retention, which we will continue to share through our RSDM team. Elaine thanked the Scottish Swimming team for their efforts in this regard.

Elaine advised that in 2017, following receipt of requests to review our membership categories, we commenced this review in order to determine whether there are any structural changes required to better meet the needs of each type of member whilst ensuring our future need for growth. We will be mindful of the financial implications and impact on administration when considering any changes following club surveys and data gathering and will provide an update to the 2019 AGM. Elaine asked the attendees to encourage clubs to engage with this review.

Scottish Swimming remains fully committed to the principles of equality and we are working towards the Advanced Equality Standard, which is about ensuring that equality is embedded in our clubs. We created an equality video last year and Elaine advised that she is proud of our vision that everyone can swim – we need to work hard to remove barriers to participation. We intend to submit our application in March 2019 and hope that we can show at that time that equality has been embedded at all levels.

Elaine moved on to advise the AGM of the new data protection legislation, the GDPR, which comes into force on 25 May 2018. As part of membership renewal process, we have issued new privacy notices which will apply to all of our members and they will be asked to sign up to this at the point of registration. Elaine asked the attendees to go back to their clubs and consider the personal data that they hold and use. We are liaising with clubs around their data management and will be supporting clubs through templates and workshops.

Elaine mentioned our commitment to continuous improvement. Elaine advised that we have maintained our satisfactory rating from our external audit carried out by KPMG on behalf of sportscotland. We had some low level recommendations, including amendments to our Board member terms and will be proposing changes today to reduce the length of Board member terms to 8 years in any one position or a maximum of 12 years in two positions, this is in line with best practice recommendations from UK Sport.

Page 5 Elaine concluded her presentation by highlighting the financial risks in terms of our current financial year resulting in uncertainty around investment and the approved amendments around wellbeing terminology to reflect guidance from sportscotland. The annual report highlights the breadth of work by Scottish Swimming, including supporting advances in technology in order to stay ahead of the curve, which allows performance and development to grow.

Finance: The Finance Manager, Deborah McGinniss advised the AGM that her presentation would focus on four key areas: our financial statements; our financial targets; recognise our key funding partners; and provide context behind one of today's proposals.

Our financial statements and financial overview shows that our income figures have decreased but these are still high in comparison to other sports governing bodies in Scotland. We have achieved a surplus in line with our projections with £4,600 being transferred to our reserves and our balance sheet continues to be healthy, demonstrating that we are in a good place. Although our bank balance is high at £2.1m, we are mindful of maintaining a healthy position given that the majority of our income is received upfront. From a financial perspective, the key figures are the figures for our net assets and reserves. We have consciously made a decision not to increase our reserves but we do monitor this and need around £420k to support 3 months business so we are not too far from this figure.

Deborah advised that we are pleased with the results of our financial targets. Our National Framework was launched in 2014 and we are now beginning to see a real impact across a number of areas, specifically membership, education and sponsorship, and we have exceeded our membership target. Linked to our National Framework is our Learn to Swim programme, which is currently sponsored by Scottish Water, for which we have received positive feedback. The National Awards suffered a significant loss this year, which is reflected by the drop in sales as a result of local authorities / leisure trusts adopting online developments and the costs of re-branding the certificates. The feedback from parents is that the certificates are still valued and we are looking at ways of ensuring that children still get these by working with local authorities / leisure trusts.

Deborah took the opportunity during her presentation to recognise our key partners: sportscotland continues to be our main funding partner with an application submitted this year for a further £1.2m of investment and we are hopeful we will find out the result of this application shortly; we have secured additional investment from British Swimming to support para-swimming and diving until 2021; and the increase in membership subscriptions means that this continues to generate significant revenue. We are not complacent and are always looking to welcome new sponsorship partners.

Deborah concluded her presentation with reference to proposal PC1, RA1 and PR1, which is the proposal being put forward today to change our membership and financial years to commence on 1 April. From a financial perspective this will create a number of benefits for Scottish Swimming, mainly around improving the accuracy of our forecasting and enabling Scottish Swimming to release budgets based on actual investment figures. Deborah advised that there will be an impact on our reserves due to how we recognise our membership subscriptions but the proposal will result in a change to our accounting policy, which in turn will lead us to restate our reserves to reflect the true position.

Development: The Director of Development, Sharon Macdonald noted that the annual report provided a flavour of the activities around development in 2017 and so she would like to highlight the impact of these activities. Our main participation focus has been on implementing the Learn to Swim framework. The framework aims to improve the quality of learn to swim programmes, so far we have seen good growth in numbers and importantly we have also seen local authorities / leisure trusts re invest monies generated through LTS back into aquatics. We have also used the LTS as a platform to have wider discussions with local partners around the challenges clubs continue to face around access, pool pricing and general club support.

Our work with clubs continues to develop, we understand the challenges they are facing and are developing our new Club Framework to support clubs to continue to be strong and sustainable. Our ambition remains to have 26,000 members by 2021 and to achieve this we need to continue to support clubs to grow swimming membership.

Sharon advised that having a successful workforce is key for development and our UKCC teaching and coaching courses continue to see growth and there has been a substantial growth in the CPD programme, mainly due to the National Framework.

Sharon concluded her presentation by advising that 2018 is the year of the young person and she welcomed Jennifer, Hannah, Ella and George who spoke about their experiences officiating, participating and competing

Page 6 in swimming and water polo, particularly about their goals and development within our sport.

Performance: The Director of Performance, Ally Whike thanked the young attendees for their presentations and picked up on the process of athlete development within our sport within the daily training environment, which provides primary opportunities for developments in the mindset and behaviours of athletes. This development is key, as well as growth out with the pool. Effective athlete development is important from our performance plan as we need to maximise the development of our athletes.

Ally highlighted that it is important to measure our athlete development and performance, which we do by looking at trends. In particular, the strength and depth within our sport, which is measured against British rankings as we are ultimately looking for all our areas to connect together through to the performance end of the sport.

Ally concluded his presentation by thanking Ian Fleming for his support within the Swimming Committee.

The Chief Executive, Forbes Dunlop concluded the report by thanking all of the presenters, in particular the young presenters, commenting that the annual report and presentations demonstrate another positive year for our sport, which is down to the efforts of our members and partners. The Learn to Swim foundations and clubs are growing, although we are mindful that our swimmer membership growth is at a lower level. Forbes thanked everyone within the club network and advised that our performance success is a testament to our sport, which is in a healthy place. However, we are not complacent as we know that there are a lot of challenges. For example, an increased focus in 2018 will be around our new facilities strategy, which is a medium to long term challenge.

Forbes opened the floor for questions and there were none.

5.2 Company’s Annual Report (includes reports from National Committees) The President thanked staff for their comprehensive reports and now referred to the national committee reports as previously circulated. She invited the Chairs to add to their reports.

Diving Committee: Allan Reid expressed his thanks for the opportunity to speak; it was his first attendance at the AGM. Other than what is included in the report, Allan wanted to highlight the need to address the issue of succession planning for technical officials, with particular reference to Jennifer's presentation. In relation to development within diving, the input from Ally Whike has been key to the development of this pathway, which is now seeing benefits at the elite level and also encouraging others to join as demonstrated by healthy numbers in participation and Allan expressed his thanks for this support. Allan concluded by advising that the Open and National Championships have now been separated to allow for more competition to take place in Aberdeen and he personally thanked the Chair and John Mason for their service to the Board, who he has always found extremely approachable and helpful.

Masters Committee: Eddie Riach thanked the younger presenters and advised the AGM that Janet Stobie, Motherwell & Wishaw sadly passed away after still competing in her 80s.

Open Water: there were no further updates or questions.

Swimming Committee: Ian Fleming advised that since writing his report there have been a further 87 Scottish National records ratified and with the introduction of para-swimming from the last AGM, para-swimming records were introduced in the latter part of 2017 and a total of 46 Scottish National records have been ratified. Further, in December 2017 the European Short Course Championships were held in Copenhagen, Denmark and congratulations to Duncan Scott who won his first individual medals with Bronze in the 100m and 200m freestyle and to Ross Murdoch who broke the Scottish record with an eighth place in the 100m breaststroke against a very high quality field.

The President congratulated all record holders and Helen Murray, Life Member, requested a correction to the reference to "Scott Quinn" in the report as it is spelt "Quin".

Swimming Technical Officials: Neil Valentine, who has taken over the post of chair since the report was prepared, paid tribute to Joanna Maguire from her contribution as chair particularly for her handover. Neil provided updated final figures for 2017 certificates that were awarded: 110 (Judges); 8 (Referees); and 18 (Recorders) and advised the AGM that other disciplines will hopefully be brought into the STO committee – open water is now included and we are working with synchro and diving. The President also added her thanks to Joanna Maguire for her time as STO Convenor.

Page 7 Synchro Committee: Phyllis McLean added to her report: Edinburgh SSC went to the Combo Cup in Manchester and finished second in Division 2; at the Swim England NAGS Corin Macdonald finished in the top 20 of the 12 years and under category from 129 athletes and Niamh Peakman finished in the top 35 of her category from 175 athletes, which represents a great achievement from both athletes; the winner of the Club Championships held in Dundee was Nairn SSC; and Linda Atkinson has completed her first FINA Judge School in Amsterdam and has also been appointed as a Judge for the Glasgow 2018 European Championships.

Water Polo Committee: Alan Anderson added his thanks to Forbes Dunlop, Sharon Macdonald and the team at Scottish Swimming for their support in growing water polo.

The President opened the floor for questions: There were no questions and the President thanked the Chairs for their updates.

6. Attendance and Apologies for Absence: Attendance: Club Delegates: 64 East 20 Midland 9 North 9 West 26 Clubs Represented: 38 East 13 Midland 5 North 6 West 14 Life Members: 10 Chairs: 3 * Council & Board of Directors: 7 * Total Voting Delegates: 84

Also in attendance were: Staff 19 Guest 1  It should be noted that there were more Council, Board and Discipline Chairs in attendance at the meeting, however, they have been attending as club delegates and have been counted as such.

Apologies: Life Members Win Hayes, Gina Logan, Carolyn Macdonald, Pam Thomson, Jack Snowden Board Members None Council Members None

Clubs East Edinburgh University, Step Rock ASC Midland Perth City SC North Bridge of Don ASC West North Ayrshire

7. Financial Report 2016/17, Budget for 2017/18 & Membership Fees for 2015-19 Proposed by John Mason, Stirling Swimming and seconded by David Downie, Life Member.

The membership fees were ratified for 2018-19. Proposed by John Deans, Life Member and Seconded by Trish Deans, Hamilton Baths Club.

8. Company Fees & Fines for 2018/19 The Company Fees and Fines for 2018/19 were proposed by Catherine Fleming, Edinburgh Synchro and seconded by Phyllis McLean, Life Member.

9. Alterations to the Governance Documentation Before debating the proposals the President confirmed the voting rules as detailed in the Annual Business Document.

SASA Constitution Before proposing the Proposal PC1, RA 1 and PR1, David Beattie, [Board member] highlighted an amendment to the proposal to change the membership year so that those joining in September will pay 60% of the annual fee and those joining in January will pay 25% of the annual fee.

Proposal PC1, RA1 and PR1: Carried, subject to the following: Blair Prentice, Life Member highlighted that the date in C9.8.4 should be 30 June and not 1 June; and Duncan McConnell, Life Member advising that the note regarding the timetable was useful but requesting pro forma accounts for the new financial year to March 2019 to be published in September 2019.

Proposal PC2: Carried.

Page 8 Proposal PC3: Carried.

Proposal PC4: Carried (unamended), following a vote on an amendment proposed by David Downie, Life Member and Seconded by Doris Mair, Life Member:

David Downie, Life Member opined that the proposal lacks clarity around the reasons for removing a life membership and suggested adding a reference to the removal being as a result of bringing the sport into disrepute.

Fiona Crawford, Kinross Otters] responded by advising that there is no desire to expressly restrict the circumstances as they will be taken on a case by case basis.

Blair Prentice, Life Member highlighted the complaints procedure needs to be left as open as possible but clarity is required to confirm that it is the Council's responsibility for taking such a decision, which was confirmed by Janice Morgan, City of Glasgow Swim Team.

Proposal PC5: Carried.

Company Articles Proposal RA2: Carried.

Company Rules Proposal PR2: Carried. Proposal PR3: Carried. Proposal PR4: Carried. Proposal PR5: Carried.

The President thanked Blair Prentice and the Editorial Board and made mention of Anne Hendry who is stepping down after a number of years’ service.

10. Matters the SASA needs to consider as sole member of the Company: None.

11. Notices of Motion: None.

12. Appointment of Members of SASA Council: The President advised that the appointment of members of SASA Council were listed within the Annual Business Document.

There were no objections to these and the AGM approved the appointments for the coming year.

13. Endorsement of Members of National Committees The President advised that there was an addition notified to include "Julie McDonald-Simpson, Grangemouth ASC" to Synchronised Swimming Committee.

Subject to the changes above, the endorsement of members was approved by the AGM.

14. Confirmation of Appointments: The President advised that the appointments were listed within the Annual Business Document. There were no objections to these and the AGM approved the appointments for the coming year.

15. Installation of President: The President installed Alison Low as the new President of SASA.

The outgoing President Margaret Somerville shared some background information on Alison's devotion to swimming since she became involved when she was asked to fulfil an interim role as a coach and thereafter went on to qualify as a teacher then coach and to develop Aberdeen ASC. Alison also heads up a Learn to Swim School and is also a qualified referee and Tutor, as well as holding several positions within the North District. Margaret commented on Alison always striving to keep up-to-date with any changes and expressed her personal thanks to Alison and asked the AGM to welcome the new President. Upon installation as President, Alison thanked Margaret for being her role model and advised the AGM that she is looking forward to working with the Board and Council. In particular, the President commented on the professionalism of the Board and congratulated the Board on their forward thinking approach, asking the AGM to thank the Board. In relation to the Council, the President advised that much work has been undertaken and Page 9 continues to be undertaken around District modernisation, which will have an impact on the role of the Council and she advised that it will be key to bring work together going forward to support clubs and thanked the Council members for its work over past year.

The President thought that it had been a positive AGM, which is a reflection of the amount of work / preparation that had been done beforehand. The President also thanked the young presenters and concluded by commenting that swimming should be for everyone, for fun, for health and for safety. We think we are good in these areas and want to simplify the processes where possible.

The President confirmed the appointment of the Vice Presidents – Moraig Macdonald and Ian Fleming.

16. Presentation of SASA Life Membership: Having shared background information on each of the worthy recipients, Life Memberships were bestowed on:  Margaret Somerville  Margo Wimberley

Margaret has been involved in swimming since 1984, being founder member of her club (now Livingston and District Dolphins) and has given 33 years' service to Scottish Swimming at all levels. The President announced that it was her immense pleasure to bestow life membership on Margaret and Margaret expressed her thanks.

Margo is a member of Edinburgh synchro swimming club with over 25 years' of service to swimming. Margo has been a head coach since 2000, East District swimming convenor from 2006 until 2015, being invited to judge at British Swimming competitions from 1990 onwards and recently helped her club to acquire Swimmark Plus. Margo is well respected within the synchro community and the President announced that it was her great pleasure to bestow life membership on Margo.

Following the presentations of life membership, the President asked John Mason to come forward. John has championed equality through his time on the Board, supporting the organisation to achieve our intermediate award and encouraging us to work towards our advanced award. John's experience and knowledge of the Scottish Government, Scottish politics and the big political agendas has proved to be invaluable to Scottish Swimming over the years as he has guided, advised and supported Scottish Swimming to remain in touch with and relevant to the big agendas. John's commercial and financial experience has also played a significant role over the past 12 years as Scottish Swimming's turnover has more than doubled while we have secured new and valuable partnership.

The President presented John with a gift in recognition of his work whilst on the Board.

The President then asked the Chair to come forward. Maureen has provided excellent leadership and direction to Scottish Swimming, her commitment, enthusiasm and support has never wavered and she remains as passionate and determined to see our sport forward today as she did when she joined the Board in 2004. The change, development and success that Maureen has overseen during this time is down to many people but Maureen's leadership, vision and determination has seen Scottish Swimming develop into and be recognised as one of the leading sports governing bodies in Scotland, with significant progress and success in governance, development and performance levels of the sport.

Maureen advised that she has volunteered all her life and it has been a huge privilege to be part of Scottish Swimming and the young presenters today have reminded us of how fun swimming is. Maureen expressed her thanks to all staff and Forbes Dunlop for his leadership of the staff team.

Prior to conclusion, Alison Low confirmed the following dates for diaries: 1. Awards Dinner on 29th September 2018, Radisson Blu, Glasgow; and 2. The next AGM on 23rd February 2019, the Pathfoot Building, University of Stirling.

The AGM meeting concluded at 12.37 hours.

CORRESPONDENCE ITEM 4 None

Page 10 CHAIR/CHIEF EXECUTIVE’S REPORT ITEM 5.1

Scottish Swimming has enjoyed another successful year across all fronts of the business and the sport. The success is as a result of the excellent work of our members and the support of our partners, and our sincere thanks goes to every person and organisation that contributes to developing swimming in Scotland.

We are now coming to the end of the fourth year of our six year Corporate Plan. As well as considering the annual outcomes against our KPIs it is also useful and interesting to continue to review the trends and results across a number of years. Both the annual outcomes and the trends over the plan continue to show good progress is being made in Club Swimming, Performance and Learn to Swim.

Our member clubs across Scotland continue to do an excellent job, the opportunities provided and the skills and experiences given to all members is significant and in particular, we believe, the skills and experiences given to young members really does help prepare them for their future. During 2018 significant consultation has taken place to develop the Club Framework which is designed to support clubs, providing resources and guidance which can be used in a flexible way depending on the needs and stage of development of each club. The Club Framework will complement the hands on support of the Regional Swim Development Officers to ensure all clubs have access to help and support as and when they need it.

The Commonwealth Games in April saw significant results in the pool and on the diving boards, The aquatics team returned with 11 medals with notable performances from Duncan Scott and Grace Reid, there were many other excellent performances including Hannah Miley competing in her fourth consecutive Commonwealth Games and medalling in her third consecutive Games, equally it was very encouraging to see a group of swimmers and divers making their first appearance at the Games. The swimmers and divers then prepared for the ‘home’ European Championships, with excellent performances in the pool and on the diving boards, again Duncan and Grace delivering gold medals. The European Para Swimming Championships then took place in Dublin with outstanding performances from the five Scottish swimmers, who all medalled at the event, the event proved to be a break through championships for Toni Shaw who won six medals including two gold. There have been many athletes representing Scotland throughout the year across all disciplines and we would like to congratulate them all and thank their coaches, support staff, parents and everyone else who helps them on their journey.

We recognise the importance good teachers and coaches play in our sport. In 2018 we have spent significant time looking at our approach to teacher education and as this report is being finalised we will be piloting our new teacher qualification. This is an exciting and innovative approach to modernising teacher education, it has been developed through consultation and with the input of teachers, coaches, tutors and employers and we look forward to the full roll out of our new approach during 2019. We will continue to invest into teacher and coach education and development as a critical and core part of developing the sport.

Our work in Learn to Swim continues across Scotland. We now have 25 Local Authority / Leisure Trust partners and a further 11 aquatic providers delivering the National Learn to Swim Framework. An independent review of the Framework was completed in 2018 and the results of this gave both a positive endorsement of the progress and impact so far but also a clear guide as to where we need to continue to focus improvements. Scottish Swimming remain committed to ensuring every child is given the opportunity to learn to swim and while the majority of the focus has been on the National Framework in 2018, we have continued to lobby government around the importance of school swimming, further attention will be given to School Swimming in 2019.

We identified at the 2018 AGM that both the cost of access and the refurbishment / replacement of swimming pools is becoming one of the biggest risks to our sport. While there has not been the tangible progress made that we would have liked in 2018 we have taken every opportunity to raise the risk nationally and locally. We will continue to raise our concerns in 2019 and also make progress in evaluating the state of the existing pool stock.

2018 has also seen a change in the Board membership. David Carry stood down to take up a position on the British Swimming Board, John Mason has served on the Board for twelve years and likewise Maureen Campbell completed her maximum number of terms having held the position of Chair of the Board for twelve years. We would like to pass on our sincere thanks to David, John and Maureen and also welcome new Board members Jackie Davidson, Caitlin McClatchey and Andrew Dunlop.

We would like to thank our local authority, leisure trust and university partners; our sponsors and supporters, Harper Macleod, TYR and Scottish Water; and sportscotland for all the support they continue to provide to us. We would also like to thank Council and Board members as they continue to provide support and challenge, the connection between members, clubs, Districts, Board and Council remains a critical aspect of the continued development and success of our sport. Finally thanks to the staff at Scottish Swimming as they continue to do a great job.

Graeme Marchbank, Chair – Board of Directors Forbes Dunlop, Chief Executive

Page 11 ANNUAL REPORTS ITEM 5.2

DIVING REPORT Following an increased profile and membership for Diving in 2017, the discipline continued to grow in popularity during 2018 with many new members joining Scottish clubs. Much of this has come from the success of existing and new programmes, particularly in Edinburgh and Aberdeen. It was also encouraging to witness significant diving success at both the Commonwealth Games on the Gold Coast and the European Championships in Glasgow (held at the RCP in Edinburgh).

The National Committee made some significant changes to the format of our National and Open Championships in 2018, but this was considered to be necessary in the longer term to provide a solid platform at Novice and Age Group, at the same time as providing an attractive proposition for senior divers to compete against accomplished GB and International athletes. The first Scottish National Age Group and Thistle Trophy (Novice) Championships was held in Aberdeen and attracted a very healthy entry from both Scottish and other GB divers. It was clear that there is support for holding such events in Aberdeen and this provided great experience for a number of coaches, officials and administrators. The Scottish Open & National Championships were held at the RCP in Edinburgh on 29th November to 2nd December. The major concern over the weekend was the management of the schedule and ensuring that the judging, recording and announcing was effectively delivered for the significantly increased entry. It was encouraging that entries were received from all top clubs in GB as well as a visiting team from Italy.

During 2018, the National Committee has focused specific attention on the training and development of technical officials for diving and in particular, for International judging, event management and recording. Successful courses were held at the RCP in Edinburgh in autumn and the successful participants have already been able to put their new skills into practice at Novice, Age Group and National competitions. Given this success, further training and development is planned for next year.

The SASA Levels events have continued to become increasingly popular with our novice divers and it is very encouraging to see so many divers, coaches and parents travelling from Aberdeen, Dundee, Ayr and Edinburgh to experience regular competition at different venues. Although SASA Levels are novice events, it is important for diver development and this experience helps build experience for competing at English novice events

In the pool, the diving year was the most successful in Scottish history. It started with a bronze medal for James Heatly at the Commonwealth Games on the Gold Coast. This was Scotland’s first diving medal won at the Commonwealth Games since that won by James’s Grandfather, Sir Peter Heatly. At the same venue, two days later, Grace Reid won what was to be the very first medal won by a Scottish female diver. Great performances were also provided by Lucas Thomson and Gemma MacArthur.

At the World Cup in Wuhan, Grace Reid won Bronze in the mixed synchro with Ross Haslam from Sheffield, whilst at Junior Worlds, Lucas Thomson won Gold in the team event.

At Glasgow 2018, European Championships, James Heatly won bronze in the men’s 1m competition and Grace Reid won the Gold medal in the 3m event and silver in the 3m mixed synchro.

This year’s National and Open Championships saw James Heatly and Lucas Thomson win the Scottish 10m synchro title. James held on to both the 1m and 3m Scottish titles, but was pipped at the final hurdle in the 10m individual by Lucas.

In the Women’s events, Gemma MacArthur won the Scottish 10m individual and Grace won both the Scottish National and Open individual trophies on 1m and 3m.

I would again like to express my thanks to all the volunteers who supported this event and the staff from Scottish Swimming who helped out before, during and after the event to make it such a success.

Allan Reid, Diving Chair

Page 12 MASTERS REPORT The year has been full on with a series of outstanding swims with powerful representation by Scottish swimmers in National and International events. The start of the season was signalled as usual with the Silver City Blues meet in the earlier slot in late January where Mark Campbell (Aberdeen Dolphins) and Carly Fraser (SCB) hit their season from the start when they won their respective 25 FC sprint skins events.

The Scottish Masters Nationals in April produced 10 British Records and 37 Scottish Records highlighted with Lorraine Wheatley (Motherwell and Wishaw-50/54) breaking the longstanding records in 100 and 200 Breast and setting new British Records on the way. Martin Snape (SCB-40/44) set records in 50 Fly and 100 IM and 100FLY, to trim these even further later in the season. Julia Hector (Inverclyde-65/69) had a great meet breaking the oldest standing Scottish Records of Flora Connelly (1994) in 50 and 100 Fly as well as 50 and 100FC. Eddie Riach (Milngavie and Bearsden-65/69) moved into that new age group and collected 7 Scottish and 2 British Records over a successful weekend.

There was a lower than usual attendance of Scots at the British Championships held in Plymouth, likely due to the distant location, but Maggie Smith (Milton Keynes-60/64) set 4 new Scottish LC Records and there were 11 records for the Men with Rob Robson (Kennilworth-45/49) setting records in all three of the Breast Stroke events.

A good representation followed when 24 Scots made the trip to Slovenia for the European Masters Championships held in Kranj at the end of August. A great week of swimming in the 50m outdoor pool while having the warm up facility in the 50m indoor pool. Despite a couple of days of torrential rain, the week finished in brilliant sunshine and a carnival atmosphere in which several Scots enjoyed podium placings.

Albena Collins (Orkney) took a well-earned medal with Silver in the 50 Breast as did Ian Mackay (East Lothian) with a Bronze in the 50 Fly. Dundee Aquatics had a very strong relay team with Deylth Cunnah (also to medal in individual events), Jane Grant, Clive Jollands and Stewart Maxwell, narrowly missing a medal spot in both of the mixed relays (200-239). The Scottish highlight of the meet was the head to head between Jane Grant and Susan Fraser (Forres) where Jane won the 50 FC with Susan taking the Silver and the girls later reversing those winning positions in the 50 Fly. Scottish one two in both of the 45/49 age group events.

The Midland Masters event in Dundee at the end of Sept was a highly enjoyable and friendly meet which produced yet more Scottish records with Delyth Cunnah closing off a highly successful season with a swift 50 Breast and Martin Snape trimming the records in three of the 50 events (50 FC, Fly, BC) record breaking at the start and the end of the swim year.

Eddie Riach, Masters Chair

OPEN WATER SWIMMING REPORT Overall numbers in 2018 saw a slight increase in Championships competitors overall in the Level One events other than in one district, where the event unfortunately clashed with a Level One pool event. Steps have been taken to avoid this in 2019. There was a decrease over the year in the number of (non-championships) ‘Challenge’ swimmers.

We strengthened existing partnerships with Open Water Rescue, the kayakers and our first aid providers and the new partnership with Wrightsport, representing TYR, has worked very well indeed, allowing us to concentrate on the events themselves, leaving Wrightsport to handle wetsuit sales and hire. This has also allowed better merchandising, particularly at the Scottish National OW event.

2018 saw the introduction of some new systems, such as swimmers’ passes at SNOWs, bringing the Open Water Nationals up another level.

This summer saw generally the warmest conditions experienced in our competitions, which allowed wetsuits to be optional in some in accordance with the new FINA rules, in one case almost reaching 20 degrees.

The Scottish National OW Championships (SNOWs) again took place at Loch Venachar. The senior events were won by Jamie McCaffray (Modernians) winning both the 5k and 10k men’s events and Daisy Hill (Kingston Upon Hull) winning the corresponding women’s events. Struan Kingdom (Ren 96) won the junior men’s events at 2k and 5k, with Clare Wallace (Ren 96) and Louise MacArthur (Hearts) winning the women’s 2k and 5k, respectively. Tom Robinson (Ulverston) was the men’s Open Champion in the senior 2k, with Arran Stowe (FINS) being Scottish Champion and Kelly McIntosh (Silver City Blues) was the women’s champion.

Page 13 The OW Grand Prix (spread across all the Level 1 events) was hard-fought, with Arran Stowe winning out in Senior Men; Daisy Hill in Senior Women; Struan Kingdom in Junior Men and Nicole Reynolds (DCA) in Junior Women. Dundee City Aquatics won the Relay Grand Prix.

Struan Kingdom, Nathan Grimley, Katie Taylor and Brooke Lawrie were selected to attend the Cyprus International meet in October. Though we chose to aim this at Development level this year, the swimmers still returned with three gold medals, two silvers and one bronze between them. All four performed very well. A big thank you to team staff, Richard Collins and Kirsty Ewen.

The regulations require me to stand down as Chair from November 2018. However, I would like to express my personal thanks to the hard-working Committee (all past and present members), office staff, all our events partners, all the OW STOs and Safety staff for ensuring yet another successful and safe season. I am confident that the Committee is in strong and capable hands into the future.

Les Rodger, Open Water Chair

SWIMMING REPORT 2018 was a busy and successful year for swimming.

International Competition – In April we saw our swimmers perform with great success on the Gold Coast at the Commonwealth Games as part of a wider Aquatics Team comprising four divers and twenty-five swimmers. The Aquatics Team contributed a quarter of the medals overall for Team Scotland in our best ever away Games.

For the swimmers, by winning six medals Duncan Scott made the news and became the most successful Scottish athlete at a single Commonwealth Games, but there is no doubt that this was a team effort with relays featuring heavily. Congratulations to everyone on the team – well done and thank you from all of us.

Swimmers and Para Swimmers – Craig Benson Calum Tait Mark Campbell Cassie Wild Sean Campsie Kieran McGuckin Bronze 4 x 100 Free Kathleen Dawson Scott McLay Bronze 4 x 100 Free Camilla Hattersley Craig McLean Bronze 4 x 100 Free Lucy Hope Hannah Miley Silver 400 IM Abbie Houston Stephen Milne Bronze 4 x 100 Free, 4 x 200 Free Euan Inglis Ross Murdoch Silver 200 Breast Beth Johnston Mark Szaranek Silver 400IM, Bronze 4 x 200 Free Keanna MacInnes Jack Thorpe Bronze 4 x 100 Free Craig McNally Duncan Scott Gold 100 Free, Silver 200 IM, Bronze 200 Fly, 200 Free, 4 x 100 Free, Corrie Scott 4 x 200 Free Toni Shaw Dan Wallace Bronze 4 x 100 Free, 4 x 200 Free

Staff – Alan Lynn, Lindsay Lewis, Ann Dickson, Chris Jones, Steven Tigg, Ian Wright A jam-packed summer kicked off with the European Junior Swimming Championships in Helsinki. Scotland’s three swimmers, Archie Goodburn, Keanna MacInnes and Katie Robertson were all in action for Great Britain where Goodburn won Silver and Bronze Medals and Robertson a Gold and a Silver.

Soon after, five Scots were in action at the European Deaf Swimming Championships in Lublin, Poland, with Jack McComish claiming three Bronze Medals in the Breaststroke events.

Into August, and ten of the Scottish Commonwealth Games Team were selected to represent Great Britain at the LEN European Swimming Championships at Tollcross International Swimming Centre, as a part of the inaugural multi-sport European Championships. The meet was a fantastic spectacle with flashing lights, smoke, fire, lots of noise and some super-fast swimming including two World Records - a great showcase for Glasgow and for Scotland. Hannah Miley won the first Medal for Great Britain with a Bronze in the 400m Individual Medley with Duncan Scott winning Silver in the 100m Freestyle which he followed up with a stunning win from lane 8 in the 200m. There were medals too for Kathleen Dawson, Lucy Hope, Craig McLean and Stephen Milne.

Finally, at the World Para-Swimming European Championships in Dublin, all five Scots on the British team gave medal winning performances with Toni Shaw picking up Gold Medals in the S9 400m Freestyle and the Women’s 34 point Medley Relay as well as two Silver Medals and three Bronze. Scott Quin won Gold in the SB14 100m Breaststroke just ahead of Conner Morrison with Stephen Clegg and Andrew Mullen also reaching the podium.

Page 14 Domestic Competition – All of our Scottish National Championships were full this year with a bumper entry into the usually quiet Summer Meet in Aberdeen. The Glasgow International Swim Meet was a welcome addition to the 2018 calendar and joins the established Edinburgh International and North District Open as one of a trio of meets supported by Scottish Swimming, offering high quality open swimming competition.

Records – At the time of writing 16 Scottish National Records and 51 Scottish Age Group records were broken in 2018. Looking at the current list of records and record holders, just two Scottish National Records remain on the books from the 20th Century, both set by Graeme Smith in 1992; they are Junior Short Course 800m and 1500m Freestyle – it would be good to see these go!

2019 – The Year to Come – On behalf of Swimming Committee I would like to wish everyone the best for 2019. It looks to be an exciting year, with the British Swimming Championships, the British Para Swimming International Meet and the British Summer Championships all at Tollcross. We will round off the year with LEN returning to Glasgow for the European Short Course Swimming Championships. Lynn Alderton Swimming Chair

SWIMMING TECHNICAL OFFICIALS’ REPORT This is my first report as Chair of the STO committee, and I would like to thank my predecessor, Jo Maguire, for the comprehensive handover and very organised manner in which everything was documented.

The STO Committee and a great many experienced volunteer STOs throughout the country have continued to work hard during 2018 to train officials at all levels. The perennial problem of losing officials as quickly as we train them remains. Looking at the pattern throughout the country, it is clear that at District and National levels, the sport is very dependent on a relatively small number of very experienced and very committed officials, many of whom have decades rather than years of experience. While this results in very smooth running of these events, there is vulnerability when individuals are unavailable or step down. We need to look at how we can encourage our volunteers to remain in the sport and also to build some resilience into the structure.

We are moving towards an on-line credential system to replace membership cards in the same manner as coaches. Hopefully this will be in place for 2019.

Registered Officials – 5 year (* to 29 October) Certificates Awarded ( * to 29 October) 2014 2015 2016 2017 2018* 2014 2015 2016 2017 2018* East 174 193 205 201 226 Judge 1 77 135 94 110 161 Midland 80 85 91 89 104 Judge 2 38 48 39 59 51 North 373 376 361 365 370 Judge 2S 20 14 16 24 16 West 214 208 214 212 203 Referee 4 2 6 8 3 Total 841 862 871 867 903 Recorder 6 12 5 10 12

AOE 2 3 1 1 3 Open Water 17 2

The STO Seminar was held again in the Stirling Court Hotel on 22nd September with 55 officials attending. There was a full and varied programme which included a debrief on the Commonwealth Games 2018 by Lindsay Lewis, a valuable insight into elite swimmer preparation by Laurel Bailey, presentations on European Paraswimming by Susan Coe, Protests and Appeals by Eddie Wilmott, and Paul Donald explained how the Young Officials pathway would be trialled and implemented. There was also an update on Wellbeing and Protection, and technical officials are likely to become subject to PVG disclosure over the next few years. On this occasion we were unable to have the newly appointed chair of the British Swimming Officials Group, Helen Whittle, join us as she had only been appointed very shortly before the seminar.

Although the seminar was well received by all present, 55 out of 891 registered officials attended, and we need to consider whether the traditional annual seminar should continue. A number of options are being discussed, perhaps a move to a biennial seminar with a district based programme in the intervening years.

The STO Awards for 2018 were presented to John MacDougall – East, Andy Reid – Midland, Sean Dawson – North and George Lawrie – West.

On behalf of myself, the STO committee and Scottish Swimming, I would like to sincerely thank all the officials who turn out week after week to support the many events throughout the country, from club galas and mini-meets, right up to National and International level when the opportunity arises. All are volunteers, and commit their time and effort willingly and always with the best interests of the sport at heart.

Neil Valentine, Swimming Technical Officials Chair

Page 15 SYNCHRONISED SWIMMING REPORT Linda Atkinson our Scottish Fina Judge was selected to judge at the European Championships in Glasgow. We also had Eleanor McEwan, Elizabeth Barrett and myself as Technical Officials which was a great experience being in our home town. Many Scottish synchro volunteers also had opportunities at the purpose built pool at Scotstoun.

Aberdeen was the venue for our first competition of the season. The Inter District Championships was won by the West District. Our figure Competition was held at the RCP with Nairn SSC taking the title in the 12yrs and under category, Edinburgh SSC won the 13/15yrs category with Nairn SSC clearing the top with titles in the junior, Tech solo and tech Duet events.

All our judges have up skilled due to the new Fina figure group changes this year. We now have 3 Level 2 judges who have been judging at our recent SNAGS. We are hoping to put out a Poolside Helper Synchro Course by the end of the year with the help of Julie McDonald Simpson.

We have two very successful Grade days which has seen some clubs from England attending. These Grade days are important to the swimmers as this gives them an opportunity to pass and enter various standards of competition.

Edinburgh SSC walked on the red carpet at the film Premiere in Edinburgh of ‘Swimming with Men’ with lead star Rob Brydon.

As part of The European Cultural Programme some Scottish synchronised swimmers took part in a Janice Kerbel 'sync' project at Western Baths, Glasgow. Both shows at the Victorian baths were sold out and it offered a super opportunity to visit the building, and to experience the remarkable pool environment through a unique event.

Synchro Caledonia have focused on their training programme along with the coaches from each Age Group during the year. It has been a challenge for all this year due to the Fina figure changes during the year. Eight Athletes competed at the Swim England Nationals in Nottingham. Seven of the team went to the Warwickshire and Staffordshire Open in July. Swimmers competed in the figure, solo, duet and team events. There were two top 10 finishes in the figure event with a 5th & 6th place in the solo event. In the duet competition Caledonia finished 4th in 2 age groups with a 3rd place for the 12 and under team event. The athletes are now heading to Gloucester for Swim England NAGS. I would like to take this opportunity to thank Vicky Peakman who is standing down this year and to Cath Fleming and the other coaches for all their assistance the past 2 years in managing the Squad.

Our National and Age Group Championships were held in Glasgow in October and saw approx. over 200 athletes attend over the weekend. In the National 12yrs and under Age Group, Niamh Docherty, Clydebank ASC took the gold in the Figure and solo events. 13/15yr category figures (100 athletes) and solo was Aitana Lavilla from North Ayrshire ASC who took gold. This was North Ayrshires first SNAGS so a real credit to their coaches. Our Junior National soloist was Kirsten McEwan from Clydebank ASC who also took gold in the Elements competition.

Senior National Free soloist was Bethany Thomas our Synchronised Swimmer of the Year from Nairn SSC, with the Technical Solo being won by teammate Niamh Peters. The Team events had Clydebank ASC win the 12yrs and under, with Edinburgh SSC taking the 13/15yrs and Nairn SSC winning the junior title. This year we have had a record number of Scottish swimmers enter and qualify to swim their routines. The Glasgow Sports Promotion Trophy along with the New Podium Award was awarded to Nairn SSC.

The Club Championships are being held at the Sir Matt Busby Leisure Centre in December. We are becoming extremely limited to where we can now gain access to deep pools to hold our Competitions.

Finally, I would like to thank our volunteers that assist with our various events throughout the year, I hope that you will continue to support us. Also to the Scottish Swimming Committee and the staff at Scottish Swimming, for their continued assistance throughout the year.

Phyllis McLean, Synchronised Swimming Chair

Page 16 WATER POLO REPORT Scottish Water Polo has had a challenging year making good progress at a grass roots level, but failing to deliver results at a performance level. The number of competing members and volunteers has grown incrementally on 2017, however, the coverage we have been looking to provide in terms of competition, and performance against the available resources has stretched our capability at times. We have a more resilient structure with increased governance and oversight across the sport, thanks to more volunteers in coaching, officiating, administration and management – going forward we need to provide support and mentoring to allow them and the game to progress.

Domestic Competition The Scottish Championships finals were held in Tollcross for the first time. The U16 Mixed was retained by Stirling; the U19 Girls & U21 boys were won by Dunfermline, U18 Boys won by Warrender, Edinburgh University won the Women’s event, and Portobello won the Men’s competition.

Scottish National League – we reset the Senior Men & Women season to align with the European season and university year with 6 teams competing each event – Dunfermline won the Men’s and Edinburgh University the Women’s event. We have also reset the youngest competition to provide separate boys and girls leagues, the 2018 title was played in the first half of the year as an U16 mixed boys\girls teams, with the second half of the year a development league at U15 level to prepare for 2019. The outcome of these leagues is unsettled at time of writing but all our results can be found at https://scotwpl.leaguerepublic.com/l/fg/1_732799934.html.

Our top Men and Women club sides continue to compete at the highest level in Britain: in the British Water Polo League & British Championships.

International Competition The senior teams were disappointed by the cancellation of the Commonwealth Tournament by Malta, removing any competitive opportunity in the second half of the year. The Women competed in the EU Nations, finishing a disappointing 7th out of 8. The Men did not enter the EU Nations, their only competitive game was a loss to England. There has been significant amount of work done to clarify and agree the status of the age group development squads and teams playing in non-international competition. Of the international events the boys finished 12th in the EU nations despite registering 1 win and 1 draw from their 5 matches; due to timing close to exams the girl’s team did not enter the EU Nations. This was considerable upheaval with the resignation of the boys coach, but the programme has now been reset with improved oversight from the SWPC and an increased number of coaches involved in supporting these squads. The number of girls competing across the younger age groups has increased significantly and the girls programme and development opportunities is starting to take shape. All trips and the preparation were funded by the athletes themselves.

All GBR activities are heavily dependent on English Water Polo, who have filled the gap which continues to be vacated by British Swimming, the organisation has continued to be performed by self-elected Management Group formed by Home Nation representatives. We had volunteers supporting the LEN event, boys U19 qualification tournament, held in Manchester in May.

Lauren Dundee was selected for the GBR U19 team who competed in the U19 European Championships held in Funchal, Portugal, the team finished 9th.

District Developments Last year saw a number of new and existing developments in each District. In the East, whilst the Academy programme has been in abeyance, the pool time is being well used for games and competitions for the younger age groups. An East club forum has been formed to better understand the needs of the clubs and to support them individually to grow. In the West the clubs have been working effectively together and a new academy programme has been established at Tollcross to further develop players, coaches and officials. In the North, Aberdeen ASC has been working with local partners to further develop water polo. This has resulted in over 20 new water polo club members.

2019 We will continue to build stronger sustainable clubs and enhance the experience of our coaches and officials to perform and operate at a higher level, and so support our national squads. Domestically we will evolve and enhance our competitions and promote the positive aspects of the sport.

Alan Anderson, Water Polo Chair

Page 17 FINANCE REPORT ITEM 7

The twelve month accounts for the period 1st November 2017 to 31st October 2018 are presented to our members for information only. Our financial year has been extended through to March 2019. The accounts will be audited before the summer with a copy of the statutory accounts being uploaded on to our website for members to obtain.

The decision to change our accounting policy (membership income being recognised in the period that it relates to) means that the presentation of the financial statements are slightly different to previous years. As we are changing our accounting policy we will be required to demonstrate a consistent comparability between financial statements of different accounting periods. The membership figures in the following pages reflect the change in accounting policy and have been restated as appropriate.

This change has resulted in an increase in the deferred income figures shown in year 2016-17 and a reduction in the closing reserve balance for the same year to reflect the estimated changes in prior periods (not shown). Changes to the Balance Sheet is as follows:

2017-18 2016-17 2016-17 Current Liabilities (As Per Last Yr Audited Accts) (Restated) Creditors & Accruals £231,964 £234,995 £234,995 Grants c/f & Other Deferred Income £1,778,188 £1,687,012 £1,916,984 £2,010,152 £1,922,007 £2,151,979 Represented by:- Reserves b/f £153,686 £379,052 £379,052 Surplus for the year £122,255 £4,606 -£5,128 Retained Reserves c/f £275,941 £383,658 £373,924 Effect of change in accounting policy £ - £ - -£220,238 Retained Reserves £275,941 £383,658 £153,686

In order to mitigate the reserves diminution, the Board agreed that we would recognise some historical sponsorship monies (£79,000) to support this impact, this is captured under the sponsorship headings in the financial statements. As a result of the combination of the above, our reserves total at the end of October 2018 is now £275,941, previously £383,658 (↓£107,717).

Overall our financial position continues to be healthy. Income and expenditure is up compared to last year however this is expected given that 2017-18 was a CWG’s year. Our focus continues to be maintaining a balanced budget, which would have been achieved had our accounting policy remained unchanged at the end of October 2018. The challenge will be maintaining this focus through to March 2019 which is the end of our revised financial year. The Balance Sheet continues to be healthy with assets in the region of £2.2M (bank balance £2.1M). Our liabilities for the year are £2M leaving a net asset position totalling £272k after all of our liabilities have been settled. It is worth noting that under our current liabilities the heading titled “grants c/f and other deferred income” includes the sum of £582k which relates to grants prepaid by sportscotland for the period 1st November 2018 to 31st March 2019.

The key financial highlights are as follows:

1. The sportscotland investment awarded at the start of the year totalled £1.293k, this amount together with the release of other deferred income means the investment recognised during the period totalled £1.4M. 2. The income generated through our membership totalled £762k and represents a small increase (↑£15.2k) compared to last year. 3. Our National Framework which is aimed at local authorities and leisure trust totalled £65k during 2017-18. This income is generated through Teachers membership, affiliation, licencing, marketing and CPD. With the appointment of a second Participation Development Manager to support this area, it is anticipated that this area of revenue will grow as the focus will be to continue engaging and supporting our existing partners as well as signing new partners onto the Framework. 4. Sponsorship income, excluding the recognition of historic sums,(↑£7.3k) is more than reported in the last financial year and includes Scottish Water, Edinburgh Airport, Strathmore & TYR

In addition to the above notes I have summarised the attached accounts under each of the corporate areas:

Page 18 Services  Staffing costs has gone down (£12.9k), the main reason for this is due to a reduced workforce (maximising efficiency) and maternity leave.  Marketing & Communications costs are more this year (↑£42.8k); this heading includes sponsorship activation costs as per our agreement with Scottish Water.  Our corporation tax liability appears to be high compared to last year; however last year was low due to there being no profits generated through the sale of badges of certificates. Our projection for this 12 month period was around £15k and you can see that it has come in (£13.5k) slightly under budget.

Performance  As expected and planned, investment towards our athlete and coach support is more this year due to the Commonwealth Games. This investment was used to support our athletes and coaches in the run to and during the CWG’s in the Gold Coast bringing home a total of 11 medals.  British Swimming investment (Swimming, Para and Diving) continues to be used to deliver the Performance Plan and more specifically support World Class programme swimmers across Scotland including investment into our Performance Centres. Scottish Swimming “draws down” investment at differing rates depending on specific delivery against agreed targets and therefore investment can fluctuate from year to year. This year saw an increase in investment to support performance athletes and coaches/centres and therefore is highlighted as an increase this season.

Development  The increase in grant shown against sportscotland relates to:- - An increase in the number of subsidies paid out to candidates undertaking a UKCC course. - The release of grants to support the increase in directly attributable costs under staffing.  The grant ring-fenced to support participation has now been fully utilised hence why the income shown is significantly less this year than reported in the last financial year.  The income highlighted under Education (UKCC & CPD) includes income that we collect on behalf of the UKCC Course Organisers which was £41k compared to £3k last year. In addition we also generated additional income through CPD (£25k) and Candidates Fees (£50k). This is the main reason why the income reported in 2017-18 is higher than the figures reported in 2016-17.  Swimming Awards & Products costs were higher last year due to the disposal of old sponsorship branding. This year reflects the true costs against the reported turnover.  Disciplines budget for the year was on track with spend totalling £57.6k against a £56.3k budget.

I would like to take this opportunity to thank the Board, Council, committees, budget holders, commercial partners and all our supporters for their cooperation and support during 2018.

I wish clubs, members and all connected with Scottish Swimming a very successful 2019.

Deborah McGinniss, Finance Manager

Page 19

Scottish Amateur Swimming Association Limited

Income Statement as at the 31/10/18 2017-18 2016-17 (Restated) *Area of Investment (Summary) Income Expenditure Income Expenditure Services £ 1,209,101 £ 807,340 £ 1,160,246 £ 765,718 Performance £ 1,253,598 £ 1,507,148 £ 1,092,520 £ 1,414,099 Development £ 1,032,787 £ 1,058,743 £ 1,016,395 £ 1,094,472

Total Income/Expenditure £ 3,495,486 £ 3,373,231 £ 3,269,161 £ 3,274,289

Surplus for the Year £ 122,255 -£ 5,128

*Total grants received from sportscotland £1,430,757 £1,349,044

2017-18 2016-17 (Restated) Services Income Expenditure Income Expenditure Membership & Accreditation £ 766,566 £ 751,328 Grants & External Funding - sportscotland £ 200,001 £ 200,000 Sponsorship: Current Year £ 138,012 £ 130,703 Prior Years £ 79,177 £ 44,000 Bank Interest £ 3,084 £ 1,132 Merchandise / VAT £ 10,114 £ 10,795 Staffing £ 447,169 £ 9,436 £ 460,147 Office & Other Overheads £ 12,147 £ 154,480 £ 12,852 £ 157,681 Committee Expenses £ 35,540 £ 28,532 Marketing & Communications £ 149,591 £ 106,788 Corporation Tax £ 13,558 £ 6,000 General Overheads £ 7,002 £ 6,570 Services Income & Expenditure £ 1,209,101 £ 807,340 £ 1,160,246 £ 765,718 Services Surplus/Deficit £ 401,761 £ 394,528

2017-18 2016-17 (Restated) Performance Income Expenditure Income Expenditure Grants & External Funding - sportscotland £ 739,896 £ 697,876 - British Swimming & British Disability £ 284,291 £ 98,934 £ 182,236 £ 98,934 Staffing £ 294,348 £ 300,767 Athlete & Coach Support £ 229,410 £ 720,323 £ 199,687 £ 615,171 Performance & Performance Dev £ 393,543 £ 12,721 £ 399,228 Performance Income & Expenditure £ 1,253,598 £ 1,507,148 £ 1,092,520 £ 1,414,099 Performance Surplus/Deficit -£ 253,550 -£ 321,579

Page 20

2017-18 2016-17 (Restated) Development Income Expenditure Income Expenditure Grants & External Funding - sportscotland £ 490,860 £ 451,168 - Participation £ 5,672 £ 44,647 £ 75,279 £ 47,848 Swimming Awards & Products £ 39,315 £ 18,641 £ 35,573 £ 51,534 Education (UKCC & CPD) £ 393,809 £ 331,422 £ 290,036 £ 275,706 Staffing £ 474,349 £ 472,212 Club Development £ 11,021 £ 39,931 £ 12,717 £ 33,741 Discipline Support £ 92,111 £ 149,753 £ 151,622 £ 213,431 Dev Income & Expenditure £ 1,032,787 £ 1,058,743 £ 1,016,395 £ 1,094,473

Development Surplus/Deficit -£ 25,956 -£ 78,077

Total Income £ 3,495,486 £ 3,269,161 Total Expenditure £ 3,373,231 £ 3,274,288 Surplus for the Year £ 122,255 -£ 5,128

Balance Sheet as at 31 October 2018 2017-18 2016-17 (Restated) Fixed Assets £ 3,878 £ 11,057

Current Assets Stock £ 37,279 £ 26,445 Debtors £ 63,750 £ 56,567 Prepayment £ 22,805 £ 94,306 Bank £ 2,158,380 £ 2,117,290 £ 2,282,215 £ 2,294,608

Current Liabilities Creditors & Accruals £ 231,964 £ 234,995 Grants c/f & Other Deferred Income £ 1,778,188 £ 1,687,012 Effect of change in accounting policy £ - £ 229,972 £ 2,010,152 £ 2,151,979

Current Assets Less Current Liabilities £ 272,063 £ 142,629 Total Assets less Current Liabilities £ 275,941 £ 153,686

Represented by:- Reserves b/f £ 153,686 £ 379,052 Surplus for the year £ 122,255 -£ 5,128 Retained Reserves c/f £ 275,941 £ 373,924 Effect of change in accounting policy £ - -£ 220,238 Retained Reserves £ 275,941 £ 153,686

Page 21 BUDGETS FOR 2018-19 (5 months) & 2019-20 (12 months)

As the date of our next AGM meeting is not taking place until September 2020, we have presented two sets of projections. The first set relates to the period 1st November 2018 through to the 31st March 2019 (5 months) and will cover the extended financial year period. The second set will cover the period 1st April 2019 through to the 31st March 2020. For the period 2019-20 we have projected a surplus totalling £10k which will be ring- fenced to support our reserves target. These budgets are subject to change and will be continuously refined as we secure decisions from key partners and in particular sportscotland.

Budgets 2018-19 (5mths) Budgets 2019-20 (12mths) Services Income Expenditure Income Expenditure Membership & Accreditation £269,445 £809,971 Grants - sportscotland £83,334 £302,500 Sponsorship £34,745 £34,745 £120,000 £70,000 Bank Interest £2,083 £5,000 VAT & Commission £18,145 £11,500 Contribution towards Reserves Target £10,000 Staffing £191,190 £467,974 Office & Other Overheads £54,141 £156,997 Committee Expenses £6,875 £40,200 Marketing & Communications £27,199 £84,200 General Overheads £9,375 £21,500 Services Income & Expenditure £407,752 £323,525 £1,258,971 £840,871 Surplus/Deficit £84,227 £418,100

Budgets 2018-19 (5mths) Budgets 2019-20 (12mths) Performance Income Expenditure Income Expenditure Grants - sportscotland £280,419 £673,000 - British Swimming & British Disability £158,000 £41,000 £260,000 £98,399 Staffing £117,270 £291,080 Athlete & Coach Support £174,417 £0 £455,500 Performance & Performance Development £116,500 £379,000 Committee Expenses £1,375 £3,000 Performance Income & Expenditure £438,419 £450,562 £933,000 £1,226,979 Surplus/Deficit -£12,143 -£293,979

Budgets 2018-19 (5mths) Budgets 2019-20 (12mths) Development Income Expenditure Income Expenditure Grants - sportscotland £198,149 £434,000

Swimming Awards & Conference £22,500 £8,333 £76,000 £22,500 Education (UKCC & CPD) £129,792 £160,066 £319,069 £274,000 Staffing £196,297 £508,301 Participation Programmes £23,500 £36,000 Club Development £1,458 £11,041 £3,500 £46,500 Discipline Support £23,496 £56,390 National Committees/Swimmer Pathway £1,250 £3,000 Development Income & Expenditure £351,899 £423,983 £832,569 £946,691 Surplus/Deficit -£72,084 -£114,122

Total Income (net) £1,198,070 £3,024,540

Total Expenditure (net) £1,198,070 £3,014,540

Surplus / Increase to Reserves £0 £10,000

Page 22 PROPOSED MEMBERSHIP FEES 2019/2021 Membership Fees 2019-2021 Category Swimmer £45.00 Non-Swimmer £10.00 Temporary Membership £10.00 Club Affiliation Fee SwiMark + clubs Free SwiMark clubs £20.00 Non SwiMark clubs £50.00 Swim School Affiliation TBA

COMPANY FEES FOR 2019/2020 ITEM 8

Protests £25 Complaints £50 Appeals £100 Special District Meeting £100 Composite Teams £150 Combined Teams No fee Meet Licence Applications £20

ITEM 9 PROPOSED ALTERATIONS TO SCOTTISH SWIMMING GOVERNANCE DOCUMENTATION

Proposals are categorised depending on the Governance Document being changed. 1. Proposals to change the Constitution are prefixed by “PC”. 2. Resolutions to change the Company Articles are prefixed by “RA”. 3. Proposals to change the Company Rules are prefixed by “PR”. Combined Proposals. Proposals affecting more than one area of the Governance Documents are combined into one entity with the voting rule being the same as for the Constitution or the Company Articles (a two thirds majority). The voting rules for each set of proposals are (refer to SASA Constitution C4.1.1, C4.1.2 and C4.1.3) 1. Proposals which include an amendment to the SASA Constitution (“PC”s) or which include a resolution to amend the Company Articles (“RA”s). ”At least a two thirds majority of those present and voting must be secured before an alteration can be adopted.” 2. Proposals which only include amendments to the Company Rules (“PR”s). ”A simple majority of those present and voting must be secured before an alteration can be adopted.”

Alterations to the Governance Documents shall take immediate effect unless otherwise decided.

Proposal PC1 (two thirds majority required) Proposed by Lynn Alderton, Alford Otters Seconded by Margaret Somerville, Life Member (Editorial Board)

Briefing Note. This proposal is to amend the objectives of Scottish Swimming following the commitment made at the 2018 AGM to follow up on the uncompleted action from the 2017 AGM. This followed a query from Lynn Alderton on part of the proposal (which was approved) and which Council agreed to review. The main change is to clarify that the objectives in C2.1(b) and (c) should be limited to the Aquatic Sports as defined in C2.1(a). “Amend paragraphs C2.1 (a), (b) and (c) as detailed”

Page 23 C2.0 OBJECTIVES C2.1 The objectives of Scottish Swimming shall be to: a) Advance the public participation in Aquatic Sports by promoting and managing the teaching, knowledge and practice of swimming, diving, high diving, open water swimming, water polo, artistic swimming (hereinafter referred to as synchronised swimming) and masters swimming. b) Advance the public participation in aquatic sports based competitive, educational and recreational activities, including lifesaving. c) Promote and deliver aquatic sports based initiatives that support wellbeing and a healthy lifestyle. d) Promote and develop all aspects of aquatic sports in an inclusive, equitable, safe and fair way and respect the characteristics protected under equalities legislation. * * * * * * * * * * * * *

Proposals PC2 & PR1 Combined (two thirds majority required) Proposed by Fiona Crawford, Kinross Otters ASC (SASA Council Member) Seconded by Derek McGown, East Kilbride (SASA Council Member)

Briefing Note. This proposal is to bring our drugs and doping rules up to date to take account of the substances specified within the Prohibited List issued in January each year by WADA, as adopted by FINA, and to clarify the scope of WADA to cover procurement, possession, complicity, etc as well as the misuse of intravenous infusions, "Whereabouts" failures and refusals. It is to ensure that our rules are all-encompassing and in line with the relevant codes, and not just about the use/possession of a ‘banned substance’.

Proposal PC2 “Amend paragraph C2.4 as detailed”

C2.0 OBJECTIVES C2.4 Scottish Swimming opposes the use of drugs in sport. Members shall be subject to doping controls and may be subject to random testing. If any Member is found to have committed an Anti-doping Rule Violation (ADRV) of any organisation having the requisite lawful authority, such member may be penalised by British Swimming or such organisations, (e.g. the Federation Internationale de Natation ("FINA")).

Proposal PR1 “Amend paragraph R4.5.2 as detailed” “Replace section R6.0 as detailed (including the Company Rules Index)”

R4.5 Eligibility R4.5.2 A competitor must have signed a declaration agreeing to comply with Anti-Doping procedures if selected. Competitors under the age of 16 years must have the declaration signed by their parent/guardian.

R6.0 DRUG ABUSE R6.1 All members are bound to uphold the provisions of the WADA Code. R6.2 A member who is found to have committed an Anti-doping Rule Violation (ADRV) shall be subject to sanction, as stipulated by British Swimming. R6.3 Anti-Doping procedures shall be in accordance with British Swimming requirements, in conjunction with those of UKAD (UK Anti-Doping) and FINA. R6.4 Complaints relating to drug offences shall be dealt with in accordance with Section R13.1.3. * * * * * * * * * * * * *

Proposal PC3 (two thirds majority required) Proposed by Fiona Crawford, Kinross Otters ASC (SASA Council Member) Seconded by Janice Morgan, City of Glasgow Swim Team (SASA Council Member)

Briefing Note. Currently there is some confusion in clubs as to whether or not their Life Members should be included in their

Page 24 Annual Return of members to Scottish Swimming. All club members must be affiliated to SASA (and the appropriate affiliation fee paid) in order to be covered by Insurance for their involvement with the Club. This includes Life Members of the Club. This proposal is to clarify that an affiliated Club must register all of its members with SASA, including Life Members, in order for them to be covered for insurance. One of the reasons for not affiliating Club Life Members is that they did not fall into any of the current Non Swimmer classifications and so this proposal is also adding an extra classification of Club Life Member to the non-Swimmer category.

“Amend paragraph C3.3.1 as detailed” “Add paragraph C3.3.3(b)iv as detailed ** See proposal PC4 for full wording for paragraphs C3.3.3, (a) & (b) **

C3.3 Affiliated Clubs C3.3.1 It is a requirement for a Club affiliating to SASA to register all members, including Life Members, of the Club with SASA and for them to pay the appropriate membership fee. ** Please refer to PC4 for additional changes to paragraph C3.3.3 ** C3.3.3 b) iv) Club Life Member - A member who has been awarded life membership of the club. * * * * * * * * * * * * *

Proposals PC4 & PR2 Combined (two thirds majority required) Proposed by Janice Morgan, City of Glasgow Swim Team (SASA Council Member) Seconded by Ritchie Metcalfe, Dunfermline ASC (SASA Council Member)

Briefing Note. This proposal is to allow for the collection of more accurate data on Members by allowing members to register in both Swimmer and non-swimmer categories whilst only paying the higher fee. This will allow for the accurate recording of Club Volunteers, Technical Officials, Teachers and Coaches who are also swimmers. It will also allow easier identification of which swimmers require to have a PVG check for their additional non-swimmer posts within a Club.

Proposal PC4 “Amend paragraph C3.3.3 as detailed”

C3.3 Affiliated Clubs C3.3.3 There are two categories of members of Affiliated Clubs “Swimmer” and “Non-Swimmer”. Members must register in all applicable categories. Those members who register in both categories must pay the higher fee only. a) Swimmer – a member of any age who participates in any aquatic discipline b) Non-Swimmer - as defined by the following classifications: ** Please refer to PC3 for additional change to paragraph C3.3.3(b) ** i) Club Volunteer - A member 14 years and over who volunteers for their club in any capacity at any time. ii) Club Volunteer Technical Official - A member who volunteers for their club and who holds a current technical official qualification issued by a recognised governing body for aquatics i.e. Scottish Swimming, British Swimming or international equivalent. iii) Teacher and Coach – A member who holds a current teaching or coaching qualification issued by a recognised governing body for aquatics i.e. SASA, ASA, WASA, British Swimming, an international equivalent, or S/NVQ in coaching.

Proposal PR2 “Amend paragraph R3.3.2 as detailed”

R3.3 Membership Fees R3.3.2 Members can register in more than one category and must pay the higher fee only as per SASA Constitution C3.3.3.

Proposal PC5 (two thirds majority required) Proposed by Derek McGown, East Kilbride (SASA Council Member)

Page 25 Seconded by Les Rodger, Aquanauts Livingston ASC (SASA Council Member)

Briefing Note. This proposal is to amend the timing for actions associated with the annual membership renewal for Clubs. We have moved to an April to March membership year and are moving the AGM to September from 2020. This means the date for the annual returns are no longer restricted by the date of the AGM. Also we have moved to an online system making the returns simpler for Clubs. Scottish Swimming wants to open the window for clubs to submit their returns to be from 1 March annually with all clubs having until end March to complete their annual renewal. There is no longer the need for a “month’s grace” which was to allow for the paper based system. Clubs are currently used to the 31 March deadline and this change will prevent slippage into the Easter Holidays in April. Also change wording to reflect that it is an online system. Similar changes are being made for Swim Schools and their Annual returns.

“Amend paragraphs C3.3.4, C3.3.5, C3.3.6 and C3.4.4 as detailed”

C3.3 Affiliated Clubs C3.3.4 Each Affiliated Club shall by the 31 March complete the on-line Annual Return of their membership for the Company. C3.3.5 The Annual Return shall include all categories and classification of members as set out in Section C3.3.3. Those persons included on the Annual Return shall pay an annual membership fee to the Company who is entitled to receive all membership fees. The annual club affiliation fee to SASA must be paid within 14 days of completing the online Annual Return. C3.3.6 A person joining a Club after completion of the Annual Return to the Company is required to pay a SASA Annual Membership Fee, which should be paid to the Company, if they have not already done so. The Club shall register them using the on-line membership system and pay the appropriate fee to the Company within 14 days.

C3.4 Affiliated Swim Schools C3.4.4 Each affiliated Swim School shall by the 31 March complete the on-line Annual Return for the Company. The Annual Return shall include all Members registered in accordance with Section C3.4.2. The annual Swim School affiliation fee must be paid within 14 days of completing the online Annual Return. * * * * * * * * * * * * *

Proposal PC6 (two thirds majority required) Proposed by Blair Prentice, Life Member (Chair Editorial Board) Seconded by Les Rodger, Aquanauts Livingston ASC (SASA Council Member)

Briefing Note. This proposal is to remove 2 redundant paragraphs from Section C9.6 District Meeting Attendance. With members being able to change Clubs throughout the year C9.6.5 is no longer relevant. The historical reason for C9.6.4 is not known so this paragraph is also being deleted. The opportunity is being taken to amend 2 other paragraphs. Paragraph C9.6.1 is being amended to allow District Life members, who will still be eligible to attend, only to be able to vote if they are also members of SASA. Paragraph C9.6.3 is being amended to ensure that delegates can only represent a Club they are a member of.

“Amend paragraphs C9.6.1 as detailed” “Amend paragraphs C9.6.3 as detailed” “Delete paragraphs C9.6.4 and C9.6.5”

C9.6 Meeting Attendance C9.6.1 Delegates from each Affiliated Club and ex-officio delegates shall be entitled to attend, take part in the proceedings and vote. District Life Members shall be entitled to attend and take part in the proceedings and are also entitled to vote if they are members of the SASA. C9.6.2 The meeting shall have the right to exclude from all or part of the proceedings all but those mentioned in Section C9.6.1. C9.6.3 Each Affiliated Club shall be allowed three delegates who must be SASA Club Registered Members registered with SASA as a member of that Club.

Page 26 C9.6.4 A competitor can be a delegate only for a club for which they compete. C9.6.5 A delegate cannot represent more than one club during the period of 1 January to 31 December in any one year. * * * * * * * * * * * * *

Proposal PC7 (two thirds majority required) Proposed by Kerry Christie, Westhill District ASC (Director, Company Board) Seconded by Fiona Crawford, Kinross Otters ASC (SASA Council Member)

Briefing Note. This proposal is to formalise the process that has been in place for the last 2 years where an Awards Panel consisting of the Company Chair, The President and the first Vice President (who are all members of the Company Board and Council) has been set up to review the nominated recipients of awards and make a final recommendation to SASA Council and the Company Board.

“Add paragraph C11.1.5 as detailed” “Amend paragraphs C11.3.1, C11.3.2.2, C11.3.3.2 C11.3.4.2 & C11.3.5.4” “Amend paragraphs C11.4.1, C11.4.2.3, C11.4.3.3. C11.4.4.3, C11.4.5.3, C11.4.6.3 & C11.4.7.3,”

C11.0 AWARDS and HALL of FAME C11.1 General C11.1.5 An Awards Panel consisting of the Company Chair, The President and the 1st Vice President will review the nominations for the recipients of the National and District Awards (C11.3) and the Discipline Awards (C11.4). The Awards Panel will make recommendations to Board and Council, as appropriate. Board and Council, as appropriate, will have the final decision.

C11.3 National and District Awards C11.3.1 The Awards Panel will consider the nominations and make a recommendation to Council on who will receive the National and District awards. The awards will be presented annually. C11.3.2 J Y Coutts Awards C11.3.2.2 Nominations must be made to the Company by 31 July, or a more suitable date determined and advised by the Board, for submission to the Awards Panel. C11.3.3 Nancy Riach Memorial Medal C11.3.3.2 Nominations must be made to the Company by 31 July, or a more suitable date determined and advised by the Board, for submission to the Awards Panel. C11.3.4 W G Todd Prizes and Cups ** Section C11.3.4 will be deleted if proposals PC12 is adopted ** C11.3.4.2 Nominations must be made to the Company by 31 July, or a more suitable date determined and advised by the Board, for submission to the Awards Panel. C11.3.5 John Gunning Awards ** Section C11.3.5 will be renumbered as C11.3.4 if proposals PC12 is adopted ** C11.3.5.4 Each District Executive may add other candidates and will nominate a recipient, for their own District, for submission to the Awards Panel.

C11.4 Discipline Awards C11.4.1 The Awards Panel will consider the proposed recipients and make a recommendation to the Board on who will receive the Discipline awards. The awards will be presented annually. C11.4.2 Water Polo Player of the Year (Speedo Trophy) C11.4.2.3 Each nomination shall include an account of the achievements of the nominee during the year. The National Water Polo Committee may add other candidates and will nominate a recipient to the Awards Panel. C11.4.3 Junior Water Polo Player of the Year C11.4.3.3 Each nomination shall include an account of the achievements of the nominee during the year. The National Water Polo Committee may add other candidates and will nominate a recipient to the Awards Panel.

C11.4.4 John and Margaret Bell Award (John and Margaret Bell Memorial Award) C11.4.4.3 Each nomination shall include an account of the achievements of the nominee during the year. The National Diving Committee may add other candidates and will nominate a recipient to the Awards Panel.

Page 27 C11.4.5 Denis Sullivan Memorial Trophy C11.4.5.3 Each nomination shall include an account of the achievements of the nominee during the year. The National Open Water Swimming Committee may add other candidates and will nominate a recipient to the Awards Panel. C11.4.6 The Eian Prentice Memorial Junior Award C11.4.6.3 Each nomination shall include an account of the achievements of the nominee during the year. The National Open Water Swimming Committee may add other candidates and will nominate a recipient to the Awards Panel. C11.4.7 The Synchro Swimmer of the Year Trophy C11.4.7.3 Each nomination shall include an account of the achievements of the nominee during the year. The National Synchronised Swimming Committee may add other candidates and will nominate a recipient to the Awards Panel. * * * * * * * * * * * * *

Proposal PC8 (two thirds majority required) Proposed by Kerry Christie, Westhill District ASC (Director, Company Board) Seconded by Fiona Crawford, Kinross Otters ASC (SASA Council Member)

Briefing Note. This proposal is to add the “Club of the Year” award to the Governance Documentation. This is now an established award and needs to be formally recognised and documented. It differs from the other awards in that the potential winner of the award must apply to be considered for the award – they are not nominated by another party.

“Amend paragraphs C11.1.2, C11.1.3 and C11.1.4 as detailed” “Insert a new section C11.5 as detailed” “Renumber existing sections C11.5 and C11.6 to C11.6 and C11.7 respectively” “Amend the Constitution Index as appropriate”.

C11.0 AWARDS and HALL of FAME C11.1 General C11.1.1 The following awards will be made at a time detailed with each award. C11.1.2 The person or body making a nomination is required to ensure that the nomination details remain confidential and are not divulged to third parties, including the nominee prior to nominations being considered by the SASA Council, Company, Selection Panel or other body as appropriate. C11.1.3 The decision on which nominees or applicants are to receive awards is final and no correspondence will be entered into before or after the body making the award have made their decision. C11.1.4 The nomination/application process for the awards is detailed with each award.

C11.5 General Scottish Swimming Awards C11.5.1 Scottish Swimming Club of the Year Award C11.5.1.1 The Club of the Year is awarded to a Club demonstrating outstanding progress against their club development plan during the 12 months prior to the submission date. C11.5.1.2 Application must be made to the Company by 14 May, or a more suitable date determined and advised by the Company. C11.5.1.3 An application can be made by a Club which satisfies the criteria set by the Company. C11.5.1.4 The final decision will be made by a selection panel consisting of the SASA President, one of the SASA Vice Presidents and at least two others. C11.5.1.5 The award will be made at a time decreed suitable by the Company.

C11.56 Achievement and Commendation Awards C11.67 Scottish Swimming Hall of Fame * * * * * * * * * * * * *

Proposal PC9 (two thirds majority required) Proposed by Alan Reid, Edinburgh Diving Club (Chair, Diving Committee) Seconded by Colin Kennedy Livingston & District Dolphins ASC (Editorial Board)

Briefing Note. This proposal is to clarify that the John and Margaret Bell award is to be for a diver.

Page 28 “Amend paragraphs C11.4.4.1”

C11.0 AWARDS and HALL of FAME C11.4 Discipline Awards C11.4.4 John and Margaret Bell Award (John and Margaret Bell Memorial Award) C11.4.4.1 The John and Margaret Bell Award shall be presented to the diver who has done most to enhance or uphold the prestige of Scottish Diving during the year. * * * * * * * * * * * * *

Proposal PC10 (two thirds majority required) Proposed by Lynn Alderton, Alford Otters (Chair National Swimming Committee) Seconded by Les Rodger, Aquanauts Livingston ASC (Chair National Open Water Committee)

Briefing Note. This proposal is to add a “Swimmer of the Year Award” to the discipline awards. The swimming discipline (excluding Masters Swimming and Open Water Swimming) does not have its own awards and relies on the Nancy Riach Memorial Medal and the W G Todd Prizes and Cups to have its athletes recognised. This award is being added to ensure that a swimmer will be recognised in the annual awards. There are 2 versions of paragraph C11.4.8.3 depending on the outcome of proposal PC7.

“Add in section C11.4.8 as detailed”

C11.0 AWARDS and HALL of FAME C11.4 Discipline Awards C11.4.8 Swimmer of the Year Trophy C11.4.8.1 The Swimmer of the Year Trophy shall be awarded to the swimmer (excluding performances at Open Water and Masters Events) who has done most to enhance or uphold the prestige of Scottish swimming during the year. C11.4.8.2 Nominations shall be submitted to the Chair of the National Swimming Committee by 31 July, or a more suitable date determined and advised by the Board. ** Paragraph C11.4.8.3 if Proposal PC7 is adopted ** C11.4.8.3 Each nomination shall include an account of the achievements of the nominee during the year. The National Swimming Committee may add other candidates and will nominate a recipient to the Awards Panel. ** Paragraph C11.4.8.3 if Proposal PC7 is not adopted ** C11.4.8.3 Each nomination shall include an account of the achievements of the nominee during the year. The National Swimming Committee may add other candidates and will make the final selection of the recipient. C11.4.8.4 The award will be made at a time decreed suitable by the Company. * * * * * * * * * * * * *

Proposal PC11 (two thirds majority required) Proposed by Lynn Alderton, Alford Otters (Chair National Swimming Committee) Seconded by Janice Morgan, City of Glasgow Swim Team (SASA Council Member)

Briefing Note. This proposal is to document the existing “Jim Anderson Award for Disability Swimmer of the Year” within our governance documentation. There are 2 versions of paragraph C11.4.9.3 depending on the outcome of proposal PC7.

“Add in section C11.4.9 as detailed” This may be renumbered to section C11.4.8 depending on proposals PC10.

C11.0 AWARDS and HALL of FAME C11.4 Discipline Awards C11.4.9 Jim Anderson Award for Disability Swimmer of the Year C11.4.9.1 The Jim Anderson Award for Disability Swimmer of the Year shall be awarded to the swimmer who has done most to enhance or uphold the prestige of Scottish Disability Swimming during the year. C11.4.9.2 Nominations shall be submitted to the Chair of the National Swimming Committee by 31 July, or a more suitable date determined and advised by the Board.

Page 29 ** Paragraph C11.4.9.3 if Proposal PC7 is adopted ** C11.4.9.3 Each nomination shall include an account of the achievements of the nominee during the year. The National Swimming Committee may add other candidates and will nominate a recipient to the Awards Panel. ** Paragraph C11.4.8.3 if Proposal PC7 is not adopted ** C11.4.9.3 Each nomination shall include an account of the achievements of the nominee during the year. The National Swimming Committee may add other candidates and will make the final selection of the recipient. C11.4.9.4 The award will be made at a time decreed suitable by the Company. * * * * * * * * * * * * *

Proposal PC12 (two thirds majority required) Proposed by Lynn Alderton, Alford Otters, (Chair Swimming Committee) Seconded by Blair Prentice, Life Member, (Chair Editorial Board)

Briefing Note. In 1958 Mr W G Todd, a past president of the SASA donated a trophy to the SASA for the Junior Swimmer of the year. At the 2006 General Congress (at Cardrona) a proposal to alter “swimmer” to “athlete” was passed. At the 2011 AGM the award was amended to two awards with different ages for the Girl and Boy awards. C11.3.4.1 Two W G Todd Prizes and Cups shall be awarded as follows: a) Girl Athlete of the Year aged 16 years or under at 31 December. b) Boy Athlete of the Year aged 18 years or under at 31 December. the ages being to match the ages for European Junior Swimming championships.

This proposal is to change the award back to the original intention of being for a Junior Swimmer. As this makes the award a Discipline based one it should be moved into the Discipline Awards section (C11.4) with nominations going to the Chair of the National Swimming Committee and the swimming committee processing them. This also entails removing the award from SASA Council’s responsibilities.

“Amend paragraphs C7.1.4.5 as detailed” “Delete Section C11.3.4, renumbering Section C11.3.5 to be C11.3.4” “Add in Section C11.4.10 as detailed” This may be renumbered to section C11.4.8 or C11.4.9 depending on proposals PC10 & PC 12.

C7.0 SASA MANAGEMENT C7.1 SASA Council C7.1.4 Additional responsibilities of the SASA Council are: C7.1.4.5 To award the Nancy Riach Medal and the J Y Coutts Memorial Award.

C11.0 AWARDS and HALL of FAME C11.4 Discipline Awards C11.4.10 W G Todd Prizes and Cups C11.4.10.1 Two W G Todd Prizes and Cups shall be awarded as follows: a) Girl Swimmer of the Year aged 17 years or under at 31 December. b) Boy Swimmer of the Year aged 18 years or under at 31 December. C11.4.10.2 Nominations shall be submitted to the Chair of the National Swimming Committee by 31 July, or a more suitable date determined and advised by the Board. ** Paragraph C11.4.10.3 if Proposal PC7 is adopted ** C11.4.10.3 Each nomination shall include an account of the achievements of the nominee(s) during the year. The National Swimming Committee may add other candidates and will nominate two recipients to the Awards Panel. ** Paragraph C11.4.10.3 if Proposal PC7 is not adopted ** C11.4.10.3 Each nomination shall include an account of the achievements of the nominee during the year. The National Swimming Committee may add other candidates and will make the final selection of the recipient. C11.4.10.4 The two awards will be made at a time decreed suitable by the Company. * * * * * * * * * * * * *

Page 30 Proposal PR3 (simple majority required) Proposed by Blair Prentice, Life Member (Chair Editorial Board) Seconded by Janice Morgan, City of Glasgow Swim Team (SASA Council Member)

Briefing Note. This proposal is to remove the restriction for changes of Clubs not being effective until the first of the following month. When the proposal (at the 2008 AGM) to change from 2 times in the year to any time of the year the restriction to make the change effective from “the month following” was introduced in consultation with the Office and the proposer (Blair Prentice) to cope with the paper based system at the time. It was a measure to allow the office to control the changes. However, with the introduction of the on-line system for changes of club this rule is now imposing a restriction on the effectiveness of the on-line system and the office staff. Removing the restriction will make the effective timescale for all 1st & 2nd Club changes the same.

“Amend paragraphs R5.1.4 (a) & (c) as detailed”

R5.0 CLUB / TEAM (Membership) R5.1 Club Membership R5.1.4 In Swimming, Masters Swimming, Synchronised Swimming, Diving or Open Water Swimming the following shall apply: a) An individual who is a member of only one club and changes clubs can compete for their new club following confirmation of the receipt of the information by the Company. b) An individual who is a member of more than one club can declare to the Company, on the appropriate form, which is their First and Second claim club. Such individuals shall be eligible to compete for their second claim club with the written permission of their first claim club. c) An individual who has a first and second claim club and changes either club can compete for their new club following confirmation of the receipt of the information by the Company. d) Competitors cannot represent their first and second claim clubs in the same competition. * * * * * * * * * * * * *

Proposal PR4 (simple majority required) Proposed by Andy Figgins, East Kilbride ASC (Company Board Member) Seconded by Fiona Crawford, Kinross Otters ASC (SASA Council Member)

Briefing Note. This proposal is to expand the rule for International permits to cover technical officials as well as Clubs and Teams. Currently Technical Officials, in any discipline, can officiate outwith Great Britain without the office being aware that they are doing so. This rule change is to bring them under the same good governance rules that apply to Clubs and Teams so that the Office is aware of all their members who participating outwith Great Britain.

“Amend Section R8.0 (and regulations index) as detailed” “Amend Paragraph R8.2 as detailed”

Index R8 COMPETITION and/or TRAINING or OFFICIATING OUTSIDE GREAT BRITAIN

R8.0 COMPETITION and/or TRAINING or OFFICIATING OUTSIDE GREAT BRITAIN R8.2 An individual, club or team wishing to compete and/or train or officiate outside Great Britain shall make application for a Permit to the Company. * * * * * * * * * * * * *

ITEM 10 MATTERS THE SASA NEEDS TO CONSIDER AS SOLE MEMBER OF THE COMPANY None

NOTICES OF MOTION ITEM 11 None

Page 31 APPOINTMENT OF MEMBERS OF SASA COUNCIL ITEM 12

Council President Moraig Macdonald All Districts Vice President Ian Fleming All Districts Vice President Colin Kennedy All Districts District Reps Les Rodger East District Duncan McKinnell East District Fiona Crawford Midland District Brant Wilson Midland District Durno Jessiman North District Matt Huntington North District Derek McGown West District Peter McBurnie West District Company Chair Graeme Marchbank Chair

NOMINATIONS FOR MEMBERS OF NATIONAL COMMITTEES ITEM 13

All National Chairs and Staff Nominees are listed for information only.

Coaches Technical Panel Chair/sportscotland Partnership Manager Phil Reid East Coach Kostas Kalitsas Midland Coach Morag Mitchell North Coach Gregor McMillan West Coach Ian Wright Coach Brad Hay Coach Ross Douglas Performance Director Ally Whike National Coach Alan Lynn Staff Nominee Shona McCallum

Diving Committee

Chair Robert Heatly Clubs:- Aberdeen Diving Club Judy Wardlaw Ayr Diving Club Peter Smith Dundee City Aquatics Kay Neale Edinburgh Diving Club Becky Gallantree Events Co-ordinator Kimberley Neale Technical Officials Co-ordinator Jane Ogden Staff Nominee Sharon MacDonald

Masters Swimming Committee

Chair Eddie Riach Committee:- East Fiona Reid Midland Jane Grant North Andy Wheeler West Graeme Schreiber Events Co-ordinator Margaret Riach Technical Officials Co-ordinator Vacancy Staff Nominee Sharon MacDonald

Page 32 Open Water Committee

Chair Richard Collins Committee:- East Kirsten Ogilvie Midland Vicky Taylor North Donna Lawrie West Nicole Simpson Squad/Team Manager Richard Collins Events Co-ordinator Kirsty Ewen Technical Officials Co-ordinator Ralph Payne Health & Safety Co-ordinator Jim Gallacher Staff Nominee Colleen Blair

Swimming Committee

Chair Lynn Alderton Committee:- East Andra Laird Midland David Haig North Sarah Burkinshaw West John Deans National Championships/Events Convenor Margaret Riach Technical Officials Rep Neil Valentine BSCA Rep Andrew Addison Disability Performance Development Manager: Paul Wilson Director of Performance Ally Whike Staff Nominee Shona McCallum

STO Committee

Chair Neil Valentine Committee:- East Alistair Shields Midland Richard Allan North James Scott West Jean King Open Water Rep: Richard Collins Elected Member Alison Finlayson Elected Member George Lawrie Staff Nominee Sean Dawson

Synchronised Swimming Committee

Chair Phyllis McLean Clubs:- Clydebank ASC Susan Anderson Dundee Louise Carruthers Edinburgh Synchro SC Margo Wimberley Fife SSC Irene Glen Grangemouth ASC Julie McDonald-Simpson Kirkintilloch & Kilsyth ASC Susan Wallace Nairn SSC Sharon Hamilton North Ayrshire ASC Emma Miller Events Co-ordinator Elizabeth Bowman Technical Officials Co-ordinator(s) Elizabeth Bowman Margo Wimberley Staff Nominee Eilidh McCall-Lawrie

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Water Polo Committee

Chair Alan Anderson A representative from each club Events Co-ordinator Gael Drummond Technical Officials Co-ordinator Ross Elder Finance Co-ordinator Andy Gray Staff Nominee Neal Rayner

CONFIRMATION OF APPOINTMENTS ITEM 14

APPOINTMENTS AT AGM

Independent Examiners: Walton Kilgour Honorary Legal Adviser: Harper Macleod Honorary Medical Adviser: Dr Carrie McCrea

FOR INFORMATION

BRITISH SWIMMING JUDICAL PANEL MEMBERS

Judicial Panel:- Allan Fletcher Elizabeth Stewart Margaret Somerville

Appeal Panel: Doris Mair Appointments Panel: Blair Prentice

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