SCOTTISH SWIMMING AGM 2015 AGENDA BUSINESS DOCUMENT & ANNUAL REPORT The Pathfoot Building, University of Stirling 28th February 2015 10.30am Scottish Swimming AGM 2015 The Lecture Theatre, Pathfoot Building, University of Stirling Saturday 28th February 2015 List of Acronyms used in this Report ASA Amateur Swimming Association BS British Swimming CEO Chief Executive Officer CPD Continuing Professional Development CPO Child Protection Officer FINA Federation Internationale de Natation LEN Ligue Europeenne de Natation STO Swimming Technical Officials Scottish Swimming AGM The Pathfoot Building, University of Stirling Saturday 28th February 2015 – 10.30am A G E N D A 1. President’s Address 2. Minutes of the Meeting of 22nd February 2014 3. Business from Minutes 4. Correspondence 5. Address 5.1 Address by Company Chair 5.2 Company’s Annual Report, which will include reports from National Committees 6. Attendance & Apologies for Absence 7. Financial Report 2013/14, Budget for 2014/15 & Membership Fees for 2015-19 8. Company Fees and Fines for 2015/16 9. Alterations to the Governance Documentation 9.1 SASA Constitution 9.2 SASA Articles 9.3 Company Rules 10. Matters the SASA needs to consider as sole member of the Company 11. Notices of Motion 12. Appointment of Members of SASA Council 13. Endorsement of Members of National Committees 14. Confirmation of Appointments 15. Installation of President 16. Presentation of SASA Life Membership: David Downie Elspeth Black Phyllis McLean Ralph Payne Malcolm Taylor Pam Thomson Peter Bilsborough Item 1 PRESIDENT’S REPORT Welcome to the Annual Report 2014/2015. What a year and what a success! Our Athletes, Coaches, Technical Officials, the many Clyde-Side volunteers and all of our members who got involved in the 2014 Commonwealth Games helped us achieve amazing things in the pool. From the moment Hannah Miley defended her 400m Individual Medley title, the Scottish team understood the expectation of the Nation and they truly delivered a great performance in front of home crowds in Glasgow and in Edinburgh. Congratulations to our athletes on their success and on creating an experience of a life time for all those involved. I would like to thank sportscotland and all of our sponsors for their continued support during 2014. The additional funds they have contributed to Scottish Swimming over the years have had a notable impact on the success of our athletes and on participation. It is with sadness we say goodbye to Scottish Gas, Kellogg’s and Scottish Salmon. It is appropriate that we hereby acknowledge how much of a difference their funding and commitment has made to the sport. I would encourage new sponsors who would like to share the limelight of our future successes to come forward now that we have a proven track record. I am delighted to have been able to attend the National Swimming Championships (Scottish & British), Masters (Scottish & ASA), Scottish Open Water Championships, Synchronised Swimming Club Championships and Diving Championships as well as the Commonwealth Water Polo Championships and the Commonwealth Games, all thoroughly enjoyable. This year, we welcomed the opening of the Aberdeen Sports Village’s 50m pool and diving facility. The venue proudly hosted 3 events during 2014 (SNAGS, Master Championships and Commonwealth Water Polo), as well as becoming home to our Commonwealth Games’ athletes during their preparation. I would like to thank the management team at ASV for their enthusiasm and support this year and I would like to courteously acknowledge the ongoing support of the other facilities we have been fortunate to have access to across Scotland. I attended District Delegates meeting in each of our Districts and was warmly welcomed at each venue. Although it was great to see the interest and passion of the delegates at the meetings to run events well, the attendance numbers at these meetings do not reflect the growing size of our membership nationally. I am hopeful we are able to address this challenge as we move forward with our new corporate plan to safeguard the pool of volunteers we rely on within all of our aquatic disciplines. It is thanks to the goodwill and generosity of those who have kept themselves involved at District level for a number of years - many who have no vested interest since their children have since moved on – that we are able to run the many crucial grass-root District events. Our volunteer base continues to be at the heart of the Swimming family we all belong to. On behalf of Council, I would like to thank everyone for their contribution during the year and I encourage you to take a moment to reflect on your involvement in allowing our athletes, young and old, to achieve their full potential. Scottish Swimming is advantaged in having a great management team and dedicated staff based at our National Swimming Academy. It is not until you are in a position such as this (National President), that you realise the workload and reliance we have on this team. This is complemented by a knowledgeable and focused Board of Directors that I am privileged to work alongside. I would like to thank the Board and staff who continue to give their support and I welcome our new Directors, Kerry Christie and Graeme Marchbank who will complement the skills of the Board. I would also like to acknowledge the guidance previously provided by Danny McGowan and Peter Bilsborough who stood down from their directorships in 2014. This year we have gathered the memberships’ views and opinions which have formed our focus going forward for our new four year plan. The analysis of this fundamental information is the platform of our strategies and financial planning which supports our vision. It is a priority of Scottish Swimming to engage with our membership at all levels, so that they are part of the design in the future of Scottish Swimming and to increase participation and retention of our members. It has been encouraging to see volunteers link in within the focus groups. I would this to take this opportunity to explicitly express my gratitude to my fellow Council and Editorial Board members for their support during the last year and of course praise the work and achievements of the various discipline Committee Chairs and their committees. The Glasgow 2014 Commonwealth Games has indeed provided a legacy in Scotland, and undoubtedly 2014 will be a year that will be one of the most memorable in the history of the Scottish Amateur Swimming Association. David Downie, President Scottish Swimming Annual Business Document 2015 Page 1 Item 2 Minutes of the Scottish Swimming Annual General Meeting Saturday 22nd February 2014, 10.30am Pathfoot Lecture Theatre, Pathfoot Building, University of Stirling, Stirling FK9 4LA 1. President’s Address: Prior to opening the AGM Vice President, David Downie acknowledged the absence of the President Gina Logan due to illness. David read a short message from Gina giving her sincere apologies for not being able to attend the meeting in person. Following this David gave thanks to Gina for her work over the past year and wished her a speedy recovery from illness. David then opened the meeting by extending a warm welcome to the 115th AGM and to the Past Presidents, Life Members, Delegates and Board Members. He gave thanks to Scottish Swimming staff for arranging the AGM and thanked the University of Stirling for the excellent facilities. The Vice President expressed his deepest regret at the passing of former SASA members and asked delegates to stand and observe a minutes silence in the memory of: Gregor Smith, Swimmer for Fins CSC Hugh Cullen, Glasgow Western Masters Susan McClure, South Ayrshire ASC Thomas Nichol, 1930 ASC, Past President/Life Member of East District Peter Boyd, Former East District Treasurer, Portobello ASC Annette Mooney, Menzieshill Whitehall Allan Robertson OBE, SASA Past President Douglas Cape, SASA Past President Ian Percy Robb, Warrender Baths attended the 1958 Empire Games Finally the Vice President introduced his colleagues at the top table – Deborah McGinniss (Finance Manager), Elaine Mackenzie (Director of Services), Maureen Campbell (Chair), Forbes Dunlop (CEO); followed by Council Members and Board Directors. 2. Minutes of the Meeting of 23rd February 2013: Correction to Page 3 & 5 – Tom Hartnell, Livingston and Dolphins Swim School should read Thomas Harkins, Livingston & District Dolphins Swim School. Following the corrections detailed above the minutes were agreed as a true and accurate record of proceedings. Proposed by Doris Mair, Life Member and seconded by Margaret Somerville (Livingston & District Dolphins). 3. Business from Minutes: None. 4. Correspondence: Correspondence as noted below and listed in the Annual Business Document. Walton Kilgour accepting appointment as the Company’s Independent Accountants Elspeth Black accepting appointment as the Company’s Honorary Legal Advisor Dr Kate Jordan accepting appointment as the Company’s Honorary Medical Advisor 5. Address: 5.1 Address by Company Chairperson; Maureen Campbell (Chair) gave a warm welcome to everyone and thanked all delegates for attending. Maureen took the opportunity to reflect on some of the work carried out over the last year and gave special thanks to Forbes for the smooth transition he had made from sportscotland to his current post as Chief Executive. Maureen thanked Sharon for the tremendous progress she and the new development team had made, particularly the new Regional Swimming Development Managers to Scottish swimming. Scottish Swimming Annual Business Document 2015 Page 2 Maureen acknowledged Elaine Mackenzie’s twenty years’ service with Scottish Swimming and this was recognised with a clap of thanks given by the congregation. Finally Maureen looked forward to the Glasgow Commonwealth Games in July and the contribution many of the swimming volunteers would make to the legacy of the 2014 Games.