Annual Business Document 2012 Index Item 1 PRESIDENT’S REPORT Welcome to the Annual Report for 2011-2012

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Annual Business Document 2012 Index Item 1 PRESIDENT’S REPORT Welcome to the Annual Report for 2011-2012 SCOTTISH SWIMMING AGM 2012 AGENDA BUSINESS DOCUMENT The Pathfoot Building, University of Stirling 25 th February 2012 11.00 am Scottish Swimming AGM 2012 The Lecture Theatre, Pathfoot Building, University of Stirling Saturday 25th February 2012 List of Acronyms used in this Report ASA Amateur Swimming Association BS British Swimming CEO Chief Executive Officer CPD Continuing Professional Development CPO Child Protection Officer FINA Federation Internationale de Natation LEN Ligue Europeenne de Natation STO Swimming Technical Officials Scottish Swimming AGM The Pathfoot Building, University of Stirling Saturday 25th February 2012 – 11.00am A G E N D A 1. President’s Address 2. Minutes of the Meeting of 26th February 2011 3. Business from Minutes 4. Correspondence 5. Address 5.1 Address by Company Chair 5.2 Company’s Annual Report, which will include reports from National Committees 6. Attendance & Apologies for Absence 7. Financial Report 2010/11 & Budget for 2011/12 8. Company Fees and Fines for 2012/13 9. Alterations to the Governance Documentation 9.1 SASA Constitution 9.2 SASA Articles 9.3 Company Rules 10. Matters the SASA needs to consider as sole member of the Company 11. Notices of Motion 12. Appointment of Members of SASA Council 13. Endorsement of Members of National Committees 14. Confirmation of Appointments 15. Installation of President 16. Presentation of SASA Life Membership: • Neil Valentine Scottish Swimming Annual Business Document 2012 Index Item 1 PRESIDENT’S REPORT Welcome to the Annual Report for 2011-2012. Scottish Swimming continues to be the foremost sport governing body in Scotland, and that is reflected in the continued excellent relationship with sport scotland and their commitment to stable funding until 2014. Our principle sponsors, Scottish Gas, have increased their support of the sport in innovative ways including the Grand Prix events which will become a feature of the speed swimming calendar over the next few years as we continually improve the swimming structure and calendar towards the Commonwealth Games. We are also grateful to Kelloggs and Speedo for their continued sponsorship and support. We haven’t had the excitement of the Commonwealth Games and the excellent medal winning performances in Delhi this year, however there is the undoubted excitement of the build up towards the London 2012 Olympics and of course the ever increasing local excitement as we work towards what I’m sure will be an outstanding Glasgow 2014 Commonwealth Games. With that in mind, throughout the past year there have been excellent performances and achievements by athletes in all our disciplines. They are listed in detail elsewhere in this Business Document and it is my great pleasure to add my congratulations and a big “well done” to all! A particular challenge this year has been the closure of our principal venue for Championship meets – Tollcross. The support and commitment of all at Tollcross is legendary and we will miss you until the pool re-opens in 2013. The refurbishment of the RCP and the new pools in Aberdeen and Dundee are progressing and will be a valuable asset when they are complete but that is a year or two away yet. Meantime that has meant a lot of work by a lot of people to organise venues for the Short Course Championships and the Age Group Championships. A heartfelt thank you to all those who have worked so hard to make these events happen in their new venues. Throughout the year I have had the honour of representing the Association at the National Age Groups, the Diving World Series in Sheffield, the National Masters and the UK Masters in Leeds, Synchro Championships in Kirkcaldy and Drumchapel, the Scottish Schools Championships, our National Championships and Open Water Championships, the ASA National Age Groups and Open Water in Sheffield, the Intercounties, as well as some Commonwealth Games planning and awards events. I also represented the Association at the official opening of the new ASA and British Swimming offices in Loughborough attended by Julio Maglione, FINA President and Nory Krutchen, LEN President. I have also attended a delegates meeting in each district and always received a warm welcome as I did at the various District Championships I have attended. Unfortunately I was unable to accept all the invitations I received due to work commitments. My heartfelt thanks go to my fellow Council and Board members for all their outstanding hard work, expertise and knowledge in all aspects of swimming and corporate organisation. A special mention goes to the Editorial Board for their expertise and commitment and very many thanks to our highly professional staff. Scottish Swimming’s greatest asset is undoubtedly the huge army of volunteers involved in the sport – over 4000 – who contribute vast amounts of time and expertise at all levels. A rough calculation last year valued that contribution at around £13,000,000 if it all had to be paid for so very well done and keep up the good work! Finally it is with great sadness I report the deaths of the following during the past year, Jim Thomson, SASA LM and Julia Gilbert SASA LM, Keith Nichol 1930 ASC and Jack Grierson Gala ASC. Neil Valentine President Scottish Swimming Annual Business Document 2012 Page 1 Item 2 Minutes of the Scottish Swimming Annual General Meeting Saturday 26 th February 2011 Pathfoot Lecture Theatre, University of Stirling, Pathfoot Building, Stirling FK9 4LA 1. President’s Address: The President, Doris Mair before opening the meeting handed to Elaine Mackenzie, Director of Operations, who advised housekeeping rules for the duration of the meeting including Fire Assembly points. Doris then opened the meeting welcoming Past Presidents, Life Members and Delegates alike, giving an extended welcome to John Lunn, sport scotland Partnership Manager. The President then went on to express her deepest regret at the deaths of former SASA members and asked that the delegates stand and observe a minute’s silence in the memory of: • Eileen Adams, Coach • John Neil, SASA Life Member and Past President • Charlie Grierson, SASA Life Member and 1954 East District President • Thomas Nelson, SASA Life Member and Past President • Mike Bryant, Monifieth President • Peter Laing, St. Thomas Life Member • Arlene Manson, Monifieth & District Life Member • John Barclay Rodger (Jack), West District President and Life Member • Helen Brunton, SASA Life Member and Past President The President, then introduced the top table, Ali Russell(CEO(Interim)), Maureen Campbell (Chair), Elaine Mackenzie (Director of Operations), Neil Valentine (Vice-President) and Deborah McGinniss (Finance Manager), followed by Council members and Board members. 2. Attendance and Apologies for Absence: Attendance; • Club Delegates: 101 East (36), Midlands (16), North (18), West (31) • Life Members: 18 • Swim Schools: 4 • Council & Board of Directors: 9 • Total Voting Delegates: 132 Clubs Represented: 56 East (18), Midlands (9), North (12), West (17) Also in attendance were: Staff - 21 Guest - 1 John Lunn, sport scotland Apologies; Life Members - Bill Black, Mary Black, Stewart Davidson, David Dinnie, Winne Ferguson, Elenor Gordon McKay, Ian Martin, Doug Milne, Leslie Tuberville, Roy Wilson Swim Schools - Gillian Jones, Edinburgh Leisure; Gary McLean, Perth & Kinross Leisure Associate Members - Scottish Disability Sports Clubs – East; Dunfermline WPC, Dunfermline Synchro, Duns ASC, Edinburgh University, Eyemouth & District, Hawick, Kelso ASC, Ferry AST, Newbattle SC, Teviotdale ASC Midland; Angus Masters, Monifieth North; Bon Accord Thistle, Cults Otters ASC, Delting Dolphins, Dingwall, Freestyle, Huntly ASC, Inverness ASC, N airn District, Orkney ASC, Tain ASC, Westhill District ASC West; Bo’ness ASC, East Kilbride, Glasgow Western Masters, Helensburgh ASC, Inverclyde Masters, Islay & Jura Dolphins, Islay Masters, Lomond Masters, Merrick Mavericks, Milngavie & Bearsden, Skye Dolphins ASC 3. Minutes of Meetings held 27 th February 2010: 3.1 14 th Congress; Minutes were agreed as true and accurate record of proceedings. Proposed by Blair Prentice, Life Member and seconded by Allan Fletcher, Life Member. 3.2 111 th SASA AGM; Minutes were agreed as a true and accurate record of proceedings. Proposed by Elizabeth Scottish Swimming Annual Business Document 2012 Page 2 Stewart, Renfrew Bath and seconded by David Downie, Dyce ASC. 3.3 7th SASA Ltd AGM; Minutes were agreed as a true and accurate record of proceedings. Proposed by Jenny Young, Garioch and seconded by Ian Fleming, Grangemouth ASC. 4. Business from Minutes: 14 th Congress : none 111 th SASA AGM: none 7th SASA Ltd AGM: none 5. Correspondence: Correspondence as noted below and listed in the Annual Business Document. • Letter from Elspeth Black accepting appointment as the Company’s Honorary Legal Advisor • Letter from David Booth accepting appointment as the Company’s Honorary Medical Advisor • E-mail from Alun Morgan, Walton Kilgour accepting appointment as the Company’s Independent Accountants 6. Address: 6.1 Address by Company Chair; The President handed over to the Chair, Maureen Campbell. Maureen advised that with positive feedback from the 2010 AGM for the Company presentations taking place at the start of the meeting, the same format would remain, and thanked the floor for the opportunity to present on the performance of the Company. Maureen preceded the staff presentations by giving a brief overview of the 2010 highlights; funding of £800k from Scottish Government to top-up Local Authority programmes for entitlement
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