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COUNCIL MEETING NOTICE & AGENDA 17 April 2018

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COUNCIL MEETING NOTICE & AGENDA 17 April 2018 COUNCIL MEETING NOTICE & AGENDA 17 April 2018 General Council Meeting Notice & Agenda 17 April 2018 49 Stockyard Street Cunnamulla Qld 4490 www.paroo.qld.gov.au Agenda General Meeting of Council To be held on Tuesday 17 April 2018 at the Council Chambers, Cunnamulla, Commencing at 9.00am 1 OPENING OF MEETING 2 ATTENDANCES AND APOLOGIES 3 MOTION OF SYMPATHY Recommendation: That Council move a motion of sympathy for: Arthur Graham 4 CONFIRMATION OF MINUTES Recommendation: That Council adopt the minutes of the General Meeting of Council held Tuesday 20 March 2018 as a true and correct record of that meeting of Council. 5 DECLARATION OF INTEREST BEING Material Personal Interest Conflict Of Interest 6 CORRESPONDENCE 7 MAYOR 8 OFFICER REPORTS 8.1 CHIEF EXECUTIVE OFFICER 8.1.1 Action Item Register 3 8.1.2 Engagement of Acting CEO 10 8.1.3 51-55 Jane Street, Formerly Cordales Enterprises 11 8.1.4 Building our Regions Funding Round 4 Submissions 15 8.1.5 Economic Development Officer Update 47 8.2 CHIEF CORPORATE OFFICER Page 1 of 144 General Council Meeting Notice & Agenda 17 April 2018 8.2.1 Corporate and Community Report 65 8.2.2 Financial Position Update 74 8.2.3 Grant Officer Report 119 8.2.4 Customer Service Update 127 8.2.5 Community Engagement – Get Planning Spaces Project 134 8.2.6 Community Donation – Wyandra Hall 135 8.2.7 Community Donation – Senior League 137 8.2.8 Community Donation – Western Rivers Cricket 139 8.3 CHIEF OPERATIONS OFFICER 8.3.1 Chief Operations Officer 140 9 CLOSED SESSION CONFIDENTIAL 10 LATE REPORTS 11 CLOSURE OF MEETING Mr Oliver Simon Chief Executive Officer Page 2 of 151144 General Council Meeting Notice & Agenda 17 April 2018 8.1.1 Action Item Register Council Meeting: 17 April 2018 Department: Chief Executive Officer Author: Oliver Simon Purpose The purpose of this document is to provide Council with an update on items previously raised in Council Meetings requesting information, action or follow up. Recommendation That Council receive and note this report as presented. Discussion The Action Item Register (Attachment A) has been updated based on discussion at the previous month’s Council meeting and follow up by the responsible officer. Page 3 of 144 General Council Meeting Notice & Agenda 17 April 2018 Attachment A – Action Item Register Council Date Action/Informati Item Raised Officer Status Raised on Responsible Required Ongoing 20/03/2018 Yowah At the General Council CEO Power Meeting held in Yowah in Supply 2017, Residence raised the ongoing issue with the Power Supply at Yowah. It was noted that consistent “Brown outs” were occurring resulting in increased power bills and faulty electrical equipment. The Residence requested that Council approach Ergon regarding a upgrade to Ongoing 20/02/2018 Program CEO and Senior Staff to CEO and ELT and report back to Council on Process improvements of the Oversight reporting process and program oversight. Ongoing 20/02/2018 Review of Res.M18/022 – The Local Laws Local Laws Local Laws conduct a Officer No 2. review of the provisions of Local Law No 2 ( Security at Animal Management) Cunnamulla 2011 and Subordinate Pound Local Law 2 (Animal Management) 2011 and present a report to Council on their finding and recommendations. Res.M18/023 – That the Local Laws Officer investigate options, costings and potential grant opportunities for improved security at the Cunnamulla pound facility and report back to Council at the March 2018 Meeting. Page 4 of 151144 General Council Meeting Notice & Agenda 17 April 2018 Open 19/09/2017 Gauging 07/03/2018 – CEO CEO Station attended the Regional Forum on 22 February to discuss a regional approach to manage flood gauges. A wireless 4G system was discussed as well as the option to seek external funding. Barry Walden was also present at this meeting. Action moving forward: 1. Update report to April Council Meeting 2. Workshop to be organised with interested Community stakeholders and Council to discuss regional approach and funding options. 31/01/2018 – Council is organising for Barry Walden to present to Council on the options to address this issue. CEO will be attending regional CEO Forum (25/26th February) to formulate a whole of catchment approach to this common issue. 12/12/2017 - Still awaiting network advice for repairers. Have organised with BOM to get manual update of warning issues based on correct crossing levels. 21/11/2017 – Councillor have requested that quotes be obtained for repair. Councillors also suggested this request be handed over to Assets. 24/10/2017 – Investigate alternative maintenance and cost implications and report back to Council. Page 5 of 151144 General Council Meeting Notice & Agenda 17 April 2018 21/10/2017 7.5.1 – 01/04/2018 – Calendar of Customer Open Calendar of Events is now handled by Services Events Customer Services Staff with meetings being held at the end of every month for upcoming calendar preparation. Notices have been placed in newspaper, on website and Facebook page to encourage input from the Community. 28/02/2017 – Further work to be undertaken to consolidate current disparate information into single event calendar. 30/01/2017 – Community Services Project Officer has advised that the Calendar for February 2018 has been emailed out and uploaded to Councils Facebook Page and Website. 16/01/2018 - An agreement has been reached between Community Services and Tourism that the Community Support Officer will collate event information with input from Tourism Coordinators and will circulate the calendar throughout the Shire. The calendar will also be published on Council’s web and Facebook pages. 21/11/2017 – Councillors have advised that this has not happened and have requested that this stay open. Page 6 of 144 General Council Meeting Notice & Agenda 17 April 2018 21/11/2017 Signs and 01/04/2018 – COO Open/Cl Town Cunnamulla Town ose off Entrances Entrance Signs are in and progressing with keep in installation, trenches COO have been dug with Report footing being installed ongoing and Eulo to commence ? after Cunnamulla’ s. Crime Stopper sign have been installed in Cunnamulla and Eulo Crime Stopper will be installed once work has commenced with Town Entrance Installation. 09/03/2018 – Town Entrance Signs – Update in COO Report, subject to confirmation of main roads approval this project will commence ASAP. Smaller Crime Stoppers have been installed. Large signs will require Department of Main Roads Approval as the intension is to install on Main Roads near Town Entrance. 08/02/2018 - Footings have been confirmed & ready for construction of the Town Entrance Signs. Expected to be completed by end of financial year. (Yowah positioning still to be confirmed by town orderly) 8/2/2018 – Crime Stopper Signs – Still awaiting feedback from Officer Steven Wadeson from the Cunnamulla Police Station. 12/12/2017 – Footing Designs have been sorted. Further update is to be provided 21/11/2017 – Councillors have requested installation of the Crime Stopper Signs Page 7 of 151144 General Council Meeting Notice & Agenda 17 April 2018 Open 21/11/2017 Memorial 01/04/2018 – Consultation Councillors Councillor process with residence and CEO Hatchman has been carried out and a report will be included in April’s Council Meeting. 20/03/2018 – Family are in agreeance. 09/03/2018 – Council has been notified that Transport and Main Roads process will need to be carried out and Consultation update will need to be provided. 01/02/2018 – Councillor Beresford has spoken with the Family in relation to Memorial for Councillor Hatchman. Awaiting response. 21/11/2017 – Ongoing suggestions and end date to be decided for Memorial for Councillor Open/Close off 16/01/2018 Fencing 20/03/2018 – Advice has CEO and and include in been received from King COO COO Report and Company. Council is ongoing? currently waiting for a copy of the Permit of Occupancy. 09/03/18 – Measurements have been carried out on existing fencing with a view of developing a straight forward design for future adoption. 08/02/18 - Council seeking legal advice to guide actions. 17/01/2018 – Email received from the Williams Family regarding their permit to occupy 0/216152 and the Yarramanbar Boundary Fence. 17/01/2018 – Customer Service Request Lodge to COO. Page 8 of 151144 General Council Meeting Notice & Agenda 17 April 2018 16/01/2018 Elmina Road 09/03/2018 – As per COO COO report presented to Council Open/Cl in February, work at Elmina osed off would be untaken subject and to budget and other include priorities. in COO 08/02/2018 – COO will be Report providing an update in he’s ongoing? Monthly Report. 16/01/2018 COO to carry out inspection on the road and present a report back to Council for repairs to be considered in Q2 Budget Review. 20/03/2018 8.2.10 - Local Res.M18/043 - That council Local Laws Open Laws Report seeks avenues to enforce the loading zone and disable parking on Stockyard Street. Res.M18/044 - That Council approve review of the current water wisely notices as the amount of the $50 fine is incorrect in accordance to State Penalties Enforcement Regulation 2014, Schedule 1, the penalty application for contravention of Section 43(5) of the Water Supply (Safety and Reliability) Act 2008. 20/10/2017 7.2.2 – Jobs 01/04/2018 – On COO Open Gate Road completion of Stage 1 there Specifications is a surplus of approx. $300,000.00 available to do an additional upgrade of up to 2km works including a 4 metre seal. 09/03/2018 – Update will be included in COO Report. 08/02/2018 – Update will be provided in Chief Operations Officers Report.
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