COUNCIL MEETING NOTICE & AGENDA
17 April 2018 General Council Meeting Notice & Agenda 17 April 2018
49 Stockyard Street Cunnamulla Qld 4490 www.paroo.qld.gov.au
Agenda General Meeting of Council To be held on Tuesday 17 April 2018 at the Council Chambers, Cunnamulla, Commencing at 9.00am
1 OPENING OF MEETING
2 ATTENDANCES AND APOLOGIES
3 MOTION OF SYMPATHY Recommendation: That Council move a motion of sympathy for: Arthur Graham
4 CONFIRMATION OF MINUTES Recommendation: That Council adopt the minutes of the General Meeting of Council held Tuesday 20 March 2018 as a true and correct record of that meeting of Council.
5 DECLARATION OF INTEREST BEING Material Personal Interest Conflict Of Interest
6 CORRESPONDENCE
7 MAYOR
8 OFFICER REPORTS 8.1 CHIEF EXECUTIVE OFFICER 8.1.1 Action Item Register 3 8.1.2 Engagement of Acting CEO 10 8.1.3 51-55 Jane Street, Formerly Cordales Enterprises 11 8.1.4 Building our Regions Funding Round 4 Submissions 15 8.1.5 Economic Development Officer Update 47
8.2 CHIEF CORPORATE OFFICER
Page 1 of 144 General Council Meeting Notice & Agenda 17 April 2018
8.2.1 Corporate and Community Report 65 8.2.2 Financial Position Update 74 8.2.3 Grant Officer Report 119 8.2.4 Customer Service Update 127 8.2.5 Community Engagement – Get Planning Spaces Project 134 8.2.6 Community Donation – Wyandra Hall 135 8.2.7 Community Donation – Senior League 137 8.2.8 Community Donation – Western Rivers Cricket 139
8.3 CHIEF OPERATIONS OFFICER 8.3.1 Chief Operations Officer 140
9 CLOSED SESSION CONFIDENTIAL
10 LATE REPORTS
11 CLOSURE OF MEETING
Mr Oliver Simon Chief Executive Officer
Page 2 of 151144 General Council Meeting Notice & Agenda 17 April 2018
8.1.1 Action Item Register Council Meeting: 17 April 2018 Department: Chief Executive Officer Author: Oliver Simon
Purpose The purpose of this document is to provide Council with an update on items previously raised in Council Meetings requesting information, action or follow up. Recommendation That Council receive and note this report as presented. Discussion
The Action Item Register (Attachment A) has been updated based on discussion at the previous month’s Council meeting and follow up by the responsible officer.
Page 3 of 144 General Council Meeting Notice & Agenda 17 April 2018
Attachment A – Action Item Register
Council Date Action/Informati Item Raised Officer Status Raised on Responsible Required Ongoing 20/03/2018 Yowah At the General Council CEO Power Meeting held in Yowah in Supply 2017, Residence raised the ongoing issue with the Power Supply at Yowah. It was noted that consistent “Brown outs” were occurring resulting in increased power bills and faulty electrical equipment. The Residence requested that Council approach Ergon regarding a upgrade to Ongoing 20/02/2018 Program CEO and Senior Staff to CEO and ELT and report back to Council on Process improvements of the Oversight reporting process and program oversight.
Ongoing 20/02/2018 Review of Res.M18/022 – The Local Laws Local Laws Local Laws conduct a Officer No 2. review of the provisions of Local Law No 2 ( Security at Animal Management) Cunnamulla 2011 and Subordinate Pound Local Law 2 (Animal Management) 2011 and present a report to Council on their finding and recommendations. Res.M18/023 – That the Local Laws Officer investigate options, costings and potential grant opportunities for improved security at the Cunnamulla pound facility and report back to Council at the March 2018 Meeting.
Page 4 of 151144 General Council Meeting Notice & Agenda 17 April 2018
Open 19/09/2017 Gauging 07/03/2018 – CEO CEO Station attended the Regional Forum on 22 February to discuss a regional approach to manage flood gauges. A wireless 4G system was discussed as well as the option to seek external funding. Barry Walden was also present at this meeting. Action moving forward: 1. Update report to April Council Meeting 2. Workshop to be organised with interested Community stakeholders and Council to discuss regional approach and funding options. 31/01/2018 – Council is organising for Barry Walden to present to Council on the options to address this issue. CEO will be attending regional CEO Forum (25/26th February) to formulate a whole of catchment approach to this common issue. 12/12/2017 - Still awaiting network advice for repairers. Have organised with BOM to get manual update of warning issues based on correct crossing levels. 21/11/2017 – Councillor have requested that quotes be obtained for repair. Councillors also suggested this request be handed over to Assets. 24/10/2017 – Investigate alternative maintenance and cost implications and report back to Council.
Page 5 of 151144 General Council Meeting Notice & Agenda 17 April 2018
21/10/2017 7.5.1 – 01/04/2018 – Calendar of Customer Open Calendar of Events is now handled by Services Events Customer Services Staff with meetings being held at the end of every month for upcoming calendar preparation. Notices have been placed in newspaper, on website and Facebook page to encourage input from the Community. 28/02/2017 – Further work to be undertaken to consolidate current disparate information into single event calendar. 30/01/2017 – Community Services Project Officer has advised that the Calendar for February 2018 has been emailed out and uploaded to Councils Facebook Page and Website. 16/01/2018 - An agreement has been reached between Community Services and Tourism that the Community Support Officer will collate event information with input from Tourism Coordinators and will circulate the calendar throughout the Shire. The calendar will also be published on Council’s web and Facebook pages. 21/11/2017 – Councillors have advised that this has not happened and have requested that this stay open.
Page 6 of 144 General Council Meeting Notice & Agenda 17 April 2018
21/11/2017 Signs and 01/04/2018 – COO Open/Cl Town Cunnamulla Town ose off Entrances Entrance Signs are in and progressing with keep in installation, trenches COO have been dug with Report footing being installed ongoing and Eulo to commence ? after Cunnamulla’ s. Crime Stopper sign have been installed in Cunnamulla and Eulo Crime Stopper will be installed once work has commenced with Town Entrance Installation. 09/03/2018 – Town Entrance Signs – Update in COO Report, subject to confirmation of main roads approval this project will commence ASAP. Smaller Crime Stoppers have been installed. Large signs will require Department of Main Roads Approval as the intension is to install on Main Roads near Town Entrance. 08/02/2018 - Footings have been confirmed & ready for construction of the Town Entrance Signs. Expected to be completed by end of financial year. (Yowah positioning still to be confirmed by town orderly) 8/2/2018 – Crime Stopper Signs – Still awaiting feedback from Officer Steven Wadeson from the Cunnamulla Police Station. 12/12/2017 – Footing Designs have been sorted. Further update is to be provided 21/11/2017 – Councillors have requested installation of the Crime Stopper Signs
Page 7 of 151144 General Council Meeting Notice & Agenda 17 April 2018
Open 21/11/2017 Memorial 01/04/2018 – Consultation Councillors Councillor process with residence and CEO Hatchman has been carried out and a report will be included in April’s Council Meeting. 20/03/2018 – Family are in agreeance. 09/03/2018 – Council has been notified that Transport and Main Roads process will need to be carried out and Consultation update will need to be provided. 01/02/2018 – Councillor Beresford has spoken with the Family in relation to Memorial for Councillor Hatchman. Awaiting response. 21/11/2017 – Ongoing suggestions and end date to be decided for Memorial for Councillor Open/Close off 16/01/2018 Fencing 20/03/2018 – Advice has CEO and and include in been received from King COO COO Report and Company. Council is ongoing? currently waiting for a copy of the Permit of Occupancy. 09/03/18 – Measurements have been carried out on existing fencing with a view of developing a straight forward design for future adoption. 08/02/18 - Council seeking legal advice to guide actions. 17/01/2018 – Email received from the Williams Family regarding their permit to occupy 0/216152 and the Yarramanbar Boundary Fence. 17/01/2018 – Customer Service Request Lodge to COO.
Page 8 of 151144 General Council Meeting Notice & Agenda 17 April 2018
16/01/2018 Elmina Road 09/03/2018 – As per COO COO report presented to Council Open/Cl in February, work at Elmina osed off would be untaken subject and to budget and other include priorities. in COO 08/02/2018 – COO will be Report providing an update in he’s ongoing? Monthly Report. 16/01/2018 COO to carry out inspection on the road and present a report back to Council for repairs to be considered in Q2 Budget Review.
20/03/2018 8.2.10 - Local Res.M18/043 - That council Local Laws Open Laws Report seeks avenues to enforce the loading zone and disable parking on Stockyard Street. Res.M18/044 - That Council approve review of the current water wisely notices as the amount of the $50 fine is incorrect in accordance to State Penalties Enforcement Regulation 2014, Schedule 1, the penalty application for contravention of Section 43(5) of the Water Supply (Safety and Reliability) Act 2008.
20/10/2017 7.2.2 – Jobs 01/04/2018 – On COO Open Gate Road completion of Stage 1 there Specifications is a surplus of approx. $300,000.00 available to do an additional upgrade of up to 2km works including a 4 metre seal. 09/03/2018 – Update will be included in COO Report. 08/02/2018 – Update will be provided in Chief Operations Officers Report. 24/10/2017 – Jobs Gate Road Specifications to be forwarded to Councillors by COO 21/11/2017 – Update required
Page 9 of 144 General Council Meeting Notice & Agenda 17 April 2018
8.1.2 Engagement of Acting Chief Executive Officer Council Meeting: 17 April 2018 Department: Executive Author: Oliver Simon
Purpose The purpose of this report is to seek Council approval to appoint an acting Chief Executive Officer for period when the Chief Executive Office is absent from the workplace.
Recommendation That Council approve that the Chief Corporate Officer undertake Acting Chief Executive th th th th Officer duties for the period of 18 to 24 April, 2018 and 8 to 11 May, 2018.
Background The Chief Executive Officer will be absent from the workplace for the period 18th to 24th April, 2018 and 8th to 11th May, 2018.
The Local Government Act 2009 advises under section 195 (b) Appointing an Acting Chief Executive Officer, Chapter 6 Administration requires Council to formally resolve to appoint an Acting Chief Executive Officer for any period when the Chief Executive Officer is absent.
Page 10 of 151144 General Council Meeting Notice & Agenda 17 April 2018
8.1.3 51-55 Jane Street, Formerly Cordales Enterprises Council Meeting: 17 April 2018 Department: Executive Author: Oliver Simon
Purpose The purpose of this report is to seek Council approval on a number of issues that have been raised by Nick Land, owner of Cunnamulla Bakery.
Recommendation 1. That Council relinquishes its requirements of the easement on RP82483 and that the transfer occurs at no cost to Council and that advise Mr Nick Land accordingly. 2. That Council approve that the identified pedestrian path and driveway access be included in a future works program.
Background Mr Nick Land has advised council that he intends to relocate his present business, Cunnamulla Bakery from 43 Jane Street to 51-55 Jane Street.
The proposed relocation is a strategic benefit to the town precinct as it will provide a local entry statement located directly adjacent to the roundabout.
The building known as Cordales Enterprises has been vacant for a number of years. Refer to attachment 1.
Mr Land has requested that Council consider the following:
1. Repair of existing damaged kerb and channeling 2. Repair of concrete pedestrian path trip hazard 3. Installation of new pedestrian path and driveway entrance facing John Street 4. Transfer ownership of Council easement to Nick Land, Cunnamulla Bakery 5. Approval for advertising billboard signage.
Nick Land has also advised that he has purchased 8 John Street with the intention to expand the business onto this lot. Council currently has an easement located in between the vacant land and purchased property.
Council has no interest in this easement.
To date the following action has occurred:
1. Damaged kerb has been repaired 2. Trip hazard has been repaired 3. The Chief Executive Officer, Chief Operations Officer and Mr Steve Mizen have inspected the premises/property on separate occasions
Officers recommend the following course of action
1. That the driveway and pedestrian path be included in a future works program 2. That the Council easement be transferred to Mr Nick Land at no cost to Council 3. That any signage requested be managed through the normal approved process
Page 11 of 151144 General Council Meeting Notice & Agenda 17 April 2018
Page 12 of 144 General Council Meeting Notice & Agenda 17 April 2018
Page 13 of 144 General Council Meeting Notice & Agenda 17 April 2018
Page 14 of 144 General Council Meeting Notice & Agenda 17 April 2018
8.1.4 Building Our Regions Funding: Round 4 Submission Council Meeting: 17 April 2018 Department: Office of the CEO Author: Kelly Churchill
Purpose The purpose of this document is to seek approval from Council to submit an EOI into round 4 of the Building Our Regions funding.
Recommendation 1. That Council approve for Paroo Shire Council to be involved with and assist the Department of State Development with a submission for digital connectivity. 2. That Council receive and note the possibility of submitting an EOI into a future round of Building Our Regions for the Cunnamulla Airport.
Discussion Building Our Regions (BoR) is State Government funding that opened for applications on Tuesday 3 April 2018, and closes on Friday 27 April 2018. This application round is for EOIs only, with the applicants who make it to the next stage required to submit a full business case. These applicants will be announced in June 2018.
BoR is a $445 million targeted regional infrastructure program for local government projects. The purpose of the program is to provide funding for critical infrastructure in regional areas of the state that meet the specific needs of regional communities and supports economic development, including generating jobs. Funding can be up to $1 million per project and can cover 100% of the project.
It is important to note that this round of BoR is slightly different from previous rounds, with projects needing to deliver “enduring economic benefits”. Projects that are simply for “general community needs/benefit” are ineligible. For instance, sewerage/wastewater infrastructure directly related to an industrial or tourism development would qualify, however sewerage/wastewater infrastructure for general community needs would not.
The Department of State Development (DSD) have initiated an EOI for a digital connectivity project. This project will involve the wider region and other shires, but because of the BoR guidelines, a separate EOI needs to be submitted for each project location. DSD will be putting together the bulk of the EOI with Council filling in the particulars for our area.
If funding is secured, this project will help to achieve improved internet reception as well as access to high speed broadband, reduce mobile blackspots and empower the Paroo community to realise the potential of high speed broadband and other digital services for social and economic gain.
This will deliver the following benefits to the shire: • Improve the existing service as it is currently congested • Better connectivity for businesses to continue running and enhancing existing and potential opportunities. • Gives opportunity for digital innovation. People will be able to start new businesses, especially internet based businesses that don’t necessarily have a shopfront, and have the potential to serve a wider customer base. • Enhance liveability for residents as well as economic viability for the region. • Increased capability for ELearning, particularly for remotely located students.
Page 15 of 151144 General Council Meeting Notice & Agenda 17 April 2018
• Assistance with tourism’s economic impact – free WiFi is increasingly becoming an expectation rather than a luxury, and it also provided the opportunity to collect data e.g. where have they travelled from, how long were they in town etc.
This project will establish the backbone digital infrastructure for future shire-wide connectivity. As Paroo Shire is more sparsely populated than other areas, and the towers have an approx. 20km radius, it is unlikely that the entire shire can be covered within a $1 million project budget. However, with the initial infrastructure in place, it serves as the backbone for future projects to increase digital connectivity across the entire shire.
Another potential project that is not ready for this round of BoR, but could be in the future, is the upgrade of the Cunnamulla Airport to increase its capacity and capabilities. This would allow for more economic development opportunities in business, external investment and tourism.
Projects need to be “shovel ready” for BoR which is why this doesn’t qualify, however research is being undertaken for getting this project ready to submit for a possible future round of BoR. (NB: future rounds haven’t been announced, however as the funding program has been successful in the past, DSD think that it is likely that it will continue). An audit of the airport has already been scheduled for May 2018 and the Economic Development Officer will liaise with the Airport Caretaker to organise that this audit include additional recommendations for increasing the capacity and capabilities. Then depending on the report, steps can then be taken to get the project “shovel ready” for a future round of funding.
Legal Implications: nil Financial Impact: nil
Attachment List • Attachment A – Building Our Regions Round 4 Guidelines
Page 16 of 151144 General Council Meeting Notice & Agenda 17 April 2018
Program guidelines
Round 4
March 2018
Page 17 of 151144 General Council Meeting Notice & Agenda 17 April 2018
The Department of State Development, Manufacturing, Infrastructure and Planning is responsible for driving the economic development program for Queensland by creating a diverse and thriving economy, and generating new jobs.
Copyright This publication is protected by the Copyright Act 1968.
Licence
This work, except as identified below, is licensed by the Department of State Development, Manufacturing, Infrastructure and Planning under a Creative Commons Attribution- NonCommercial-Share Alike (CC BY-NC-SA) 4.0 Australia licence. To view a copy of this licence, visit: http://creativecommons.org.au/
You are free to copy, communicate and adapt this publication, as long as you attribute it as follows: © State of Queensland, Department of State Development, Manufacturing, Infrastructure and Planning, March 2018. Third party material that is not licensed under a Creative Commons licence is referenced within this document. All content not licensed under a Creative Commons licence is all rights reserved. Please contact the Department of State Development, Manufacturing, Infrastructure and Planning / the copyright owner if you wish to use this material. The Queensland Government is committed to providing accessible services to Queenslanders of all cultural and linguistic backgrounds. If you have difficulty understanding this publication and need a translator, please call the Translating and Interpreting Service (TIS National) on 13 14 50 and ask them to contact the Queensland Department of State Development, Manufacturing, Infrastructure and Planning on 07 3452 7100
Disclaimer While every care has been taken in preparing this publication, to the extent permitted by law, the State of Queensland accepts no responsibility and disclaims all liability (including without limitation, liability in negligence) for all expenses, losses (including direct and indirect loss), damages and costs incurred as a result of decisions or actions taken as a result of any data, information, statement or advice, expressed or implied, contained within. To the best of our knowledge, the content was correct at the time of publishing. Any references to legislation are not an interpretation of the law. They are to be used as a guide only. The information in this publication is general and does not take into account individual circumstances or situations. Where appropriate, independent legal advice should be sought. Copies of this publication are available on our website at www.dsdmip.qld.gov.au and further copies are available upon request to:
Department of State Development, Manufacturing, Infrastructure and Planning PO Box 15009 City East, Queensland 4002. 1 William Street Brisbane Qld 4000 (Australia)
Phone: 13 QGOV (13 7468) Email: [email protected] Web: www.dsdmip.qld.gov.au
D18/44890
Page 18 of 144 General Council Meeting Notice & Agenda 17 April 2018
Contents
1. Program overview 1 Program funds 1 Key dates 1 2. Program eligibility 2 Applicants 2 Projects 2 Costs 5 3. Funding categories 7 Regional Capital Fund 7 Royalties for Resource Producing Communities Fund 8 Remote and Aboriginal and Torres Strait Islander Communities Fund 9 4. How to apply 10 Submission of applications 10 Evidence and supporting information 12 Application advice and assistance 12 5. Assessment of applications 13 Assessment criteria 13 Due diligence 15 6. Conditions of funding 16 Minister retains rights and powers 16 Funding agreements 16 Funding acknowledgement and branding 16 Project Reporting 17 Financial acquittal 17 Delivery 18 7. Legal requirements 20 Confidentiality 20 Privacy 20 Regulatory requirements 20 8. More information 21 Feedback 21 9. Attachment 1 22 Local government eligibility 22 10. Attachment 2 23 EOI eligibility checklist 23 Business case eligibility checklist 24 11. Attachment 3 25 Checklist of business case attachments 25 12. Attachment 4 26 Terms and conditions 26
i Page 19 of 151144 General Council Meeting Notice & Agenda 17 April 2018
1. Program overview
The Queensland Government is committed to providing funding for critical infrastructure in regional Queensland that meets the specific needs of regional communities and supports economic development, including job creation. Round 4 will focus on funding regionally significant economic infrastructure projects that will deliver sustainable economic outcomes for regional communities. The Building our Regions: Regional Infrastructure Fund (known as Building our Regions) is a targeted infrastructure program that is providing $445 million for local government1 projects. Building our Regions forms a key element of Queensland Made: Labor’s plan to protect and create manufacturing jobs.
Program funds
Building our Regions comprises four infrastructure funds. Three of these funds are managed by the Department of State Development, Manufacturing, Infrastructure and Planning (DSDMIP). $70 million is available under Round 4 across the three funds: 1. Regional Capital Fund ($34 million available in Round 4) 2. Royalties for Resource Producing Communities Fund ($26 million available in Round 4) 3. Remote and Aboriginal and Torres Strait Islander Communities Fund ($10 million available in Round 4). These guidelines are applicable to these three funds. The fourth fund is the Transport Infrastructure Development Scheme (TIDS), which is providing an additional $150 million over five years. TIDS is managed by the Department of Transport and Main Roads and information about TIDS is available at www.tmr.qld.gov.au. Key dates Funding decisions under Round 4 of Building our Regions will be made following a two- stage assessment process—an expression of interest (EOI) stage and a business case stage for shortlisted projects. Key dates for Round 4 of Building our Regions are on the DSDMIP website: www.dsdmip.qld.gov.au/buildingourregions.
1 Refers to all eligible applicants listed in Attachment 1
1 Page 20 of 144 General Council Meeting Notice & Agenda 17 April 2018
2. Program eligibility
All applications submitted (EOI and business case) must meet all mandatory requirements for that stage. Applications that do not satisfy all identified mandatory requirements will be deemed ineligible and will not be assessed. Mandatory requirements for all EOIs and business cases are that they must: be for the construction of an eligible project be seeking Building our Regions funding within the range available for the eligible local government’s funding category (refer to Section 3: Funding Categories) meet the minimum co-contribution requirements for the eligible local government’s funding category (refer to Section 3: Funding Categories) if submitting a business case, confirmation of all financial co-contributions must be provided, except where applications for Australian Government funding are not yet decided provide copies of all mandatory documents (business case stage only) identified in Attachment 3. More detailed information about the mandatory requirements for each stage are detailed in Section 4: How to apply. Applicants All local governments in regional Queensland are eligible to apply for funding under the Building our Regions program. The specific fund that each local government can apply under is detailed in Section 3 and Attachment 1. Section 3 also provides more detailed information about each fund. If an application is being made by a consortium, one eligible local government must be the lead partner and be responsible for project delivery. Local governments are encouraged to work with local organisations such as chambers of commerce, economic development organisations, industry groups and local businesses to progress infrastructure projects that will provide enduring economic outcomes for the local community. Projects Funding is only available for construction of infrastructure projects. Local governments should submit projects that will deliver enduring economic outcomes for regional communities and create and sustain long term jobs. Detailed information about the assessment criteria that local governments must address for each stage are detailed in Section 5: Assessment of applications.
Project readiness Projects submitted for funding under Round 4 must be ready to commence construction no later than 31 July 2019. Funding may be withdrawn from projects that do not commence construction by 31 July 2019 NOTE: Construction is considered to commence when physical changes are made to the project site or when works commence on another site agreed with DSDMIP.
2 Page 21 of 144 General Council Meeting Notice & Agenda 17 April 2018
Local governments should consider whether prospective projects can commence construction within the program’s timeframe. If in doubt, local governments should consider seeking funding from an alternative funding source. To limit the risk of delays in commencing construction, local governments should ensure that all land ownership, access and control issues – including Native Title – are resolved prior to seeking funding. If any issues remain to be addressed at the time of submitting an EOI or business case, the details of these issues, and the local government’s plan to resolve them, should be provided. Failure to satisfactorily address land issues at either the EOI or business case stage may result in a project being unsuccessful for funding. Significant cost increases can also delay construction commencement and adversely impact a project. Local governments are strongly encouraged to obtain detailed project costings prior to submission of a business case, such as a Bill of Quantities from a Quantity Surveyor, and provide copies of those costings as supporting evidence. Undertaking geotechnical site investigations to inform project costings, will assist in developing more accurate project costings and support claims of project readiness.
Approved projects Local governments that are approved for funding will be required to ensure that the resulting infrastructure continues in operation or use, as per its intended purpose at the time of application, for a period of at least ten (10) years after the project’s completion. In most cases it is expected that the local government will own the land on which the funded infrastructure is to be constructed. If the applying local government does not own or have control over the land for the purpose of constructing, operating and maintaining the infrastructure, the local government will be required to enter into a formal arrangement with the land owner to guarantee access for these purposes, to the satisfaction of the department, prior to the commencement of construction. It is also expected that the local government will own and operate the funded infrastructure. If this is not the case, the local government will be required to enter into a formal arrangement (such as an enterprise works agreement) with the intended owner/operator to guarantee the continued operation of the infrastructure, to the satisfaction of the department, prior to the commencement of construction.
Project savings Building our Regions funding will be provided to reimburse the actual eligible project costs of the approved project. If actual total project costs at project completion are less than the estimated total project cost (as identified in the funding agreement), the difference between these two amounts will be considered project savings. If an approved project has contributions from the local government or a third party, project savings will be apportioned between the contributors as per the ratio of the approved funds to the estimated total project cost. The Building our Regions funding for the project may therefore be reduced by DSDMIP by the amount of project savings apportioned to Building our Regions funding. Should the local government have received milestone payments that exceed the Building our Regions share of total project costs after savings are apportioned, the local government will be required to refund the relevant amount to DSDMIP within sixty (60) days of the project completion date.
3 Page 22 of 151144 General Council Meeting Notice & Agenda 17 April 2018
Project identification and selection Local governments are encouraged to work with DSDMIP regional officers to identify a pipeline of strategic infrastructure priorities. The pipeline of projects should align with identified economic development priorities for the region outlined in regional economic development strategies and plans. This pipeline of projects will assist local governments in preparing project applications for potential future funding rounds and to capitalise on other funding opportunities. Local governments should consider using the Queensland Treasury Corporation’s (QTC) Project Decision Framework to assist with the identification and prioritisation process. The implementation of a formal project decision framework will provide the necessary methodology, governance arrangements and relevant tools for effective project consideration and selection. QTC's Project Decision Framework has been specifically developed to assist local government and will help ensure project business cases consider the whole-of-life costs, options, risks and benefits attributable to the proposed project. The Project Decision Framework’s templates and tools are available at no cost for Queensland local governments through QTC Link on the QTC website at www.qtc.com.au or by emailing [email protected] for assistance. Each local government should also consider their capacity to successfully deliver multiple projects within program timeframes, should more than one be funded, and limit applications to those that are most ready to proceed. For the purposes of Building our Regions, a ‘project’ is considered to be the entire scope of works identified in the application. A project may, for example, comprise multiple stages that will all be undertaken with program funding; one stage of a larger multi-stage development that is being funded over a period of years; or a discrete standalone project.
Sustainability of funded infrastructure The Queensland Government is committed to funding projects that will have ongoing economic benefits for the community. To ensure that projects are viable and sustainable, the assessment process will consider the whole-of-life costs of projects and local government capacity to fund these costs.
Eligible projects Examples of eligible infrastructure projects include: commercial / industrial precincts infrastructure supporting tourism development water, sewage/wastewater, and waste infrastructure projects where there is a direct economic benefit to an industrial, commercial or tourism development alternative / renewable energy airports logistics / transportation hubs marine infrastructure.
4 Page 23 of 151144 General Council Meeting Notice & Agenda 17 April 2018
Other eligibility requirements If invited to submit a business case, the fundamental elements of the project must remain unchanged from the expression of interest stage. The identified demand and proposed solution (i.e. the proposed scope of works to be undertaken) should be consistent with what was described in the EOI.
Ineligible projects Ineligible projects include: projects (including pre-construction activities) that are intended to commence prior to official notification of funding approval road and bridge projects (including causeways and floodways) water treatment plants for general community needs water reservoirs for general community needs sewage/wastewater treatment plants for general community needs landfill facilities for general community needs water pumping stations and pipelines for general community needs sewage or wastewater pumping stations and pipelines for general community needs feasibility and planning studies mapping projects that will primarily benefit a single private sector commercial operator projects that are intended to enable the local government to operate a business in competition with the private sector in that local government area state infrastructure projects that would usually be funded through the normal business of Queensland Government agencies multiple projects that are not interdependent but have been submitted in a single application e.g. upgrading airports in two separate communities. [Note: the entire application will be deemed ineligible.] projects that have approved funding from an earlier round of Building our Regions or Royalties for the Regions. [Note: applications for subsequent stages of a previously funded project would potentially be eligible.] Costs Total project costs will usually include a combination of eligible and ineligible expenditure. Local governments will be responsible for all ineligible project costs and any eligible project costs over and above the approved funding amount. Local governments will also be responsible for meeting any project cost increases that occur over the course of delivering an approved project.
Eligible costs Eligible costs include: construction costs including: all site works required as part of the construction the costs of construction-related labour, materials, equipment hire detailed design, i.e. production of final ‘For Construction’ designs or equivalent costs of conducting a tender for the approved works
5 Page 24 of 144 General Council Meeting Notice & Agenda 17 April 2018
project management costs including remuneration of local government technical, professional and/or administrative staff for time directly related to managing the construction of approved works, but excluding executive duties and overhead charges purchase and installation of fixed plant and equipment required to fully commission the infrastructure project contingencies of up to 15 per cent.
Ineligible costs Ineligible costs include those related to: activities that commence prior to the signing of a funding agreement (unless agreed with DSDMIP prior to incurring such costs), including any otherwise eligible expenditure land acquisition costs feasibility and planning studies conceptual design statutory fees and charges and any costs associated with obtaining regulatory and/or development approvals legal expenses temporary works, other than those required to enable completion of the proposed project official opening expenses (including permanent signage) ongoing costs for local government administration, operation, maintenance or engineering remuneration of employees for work not directly related to the Approved Project overhead charges vehicle purchasing vehicle leasing, unless directly required for construction (and only to that extent), e.g. water trucks, excavators portable assets e.g. computers, furniture, desks, whitegoods costs of preparing a Building our Regions application or associated supporting material. The above list identifies the most common examples of ineligible costs and is not intended to be comprehensive. If there is any doubt about eligible projects or costs, please contact DSDMIP (refer to Section 8: More Information for contact details).
6 Page 25 of 144 General Council Meeting Notice & Agenda 17 April 2018
3. Funding categories
Building our Regions is focused on enabling the provision of critical infrastructure in regional areas and is therefore only open to regional local governments. For the purposes of Building our Regions, this includes the predominately non-urban local governments of South East Queensland (Lockyer Valley, Scenic Rim and Somerset regional local governments). Eligible local governments have been allocated to one of the three funds and are eligible only under that fund. Regional Capital Fund Who can apply? The Regional Capital Fund is open to local governments of provincial cities and surrounding rural areas. Local government eligibility has been predominantly determined using the Australian Bureau of Statistics’ (ABS) Remoteness Structure2. Local governments eligible for funding under the Regional Capital Fund are those categorised by the ABS as predominantly ‘Inner Regional’ and/or ‘Outer Regional’.
Regional Capital Fund Eligible local governments
Bundaberg Fraser Coast Lockyer Valley South Burnett Burdekin Gladstone Mackay Southern Downs Cairns Goondiwindi Mareeba Tablelands Cassowary Coast Gympie Rockhampton Toowoomba Douglas Hinchinbrook Scenic Rim Townsville Livingstone Somerset
How much can local government apply for? Under the Regional Capital Fund, eligible local governments can apply for funding of $250,000 up to a maximum of $5 million per project. What are the co-contribution requirements? Partnerships are the key to delivering the program. The Regional Capital Fund will fund eligible costs up to 50 per cent of total project costs (refer to Section 2: Program eligibility). This requires a minimum confirmed financial co-contribution of 50 per cent from other contributors, which can include local governments, industry, the Australian Government and others (e.g. community groups). [Note: the 50 per cent mandatory co-contribution is not restricted to funding only eligible costs.] Projects with financial co-contributions above the mandatory 50 per cent will be assessed more favourably. Please note that whilst funding from other Queensland Government sources is also acceptable, total Queensland Government contributions (including from Building our Regions) may not exceed 75 per cent of total project costs.
2 The ABS Remoteness Structure divides each state and territory into several regional categories, providing a measure of remoteness for each local government area.
7 Page 26 of 151144 General Council Meeting Notice & Agenda 17 April 2018
Royalties for Resource Producing Communities Fund Who can apply? The Royalties for Resource Producing Communities Fund is open to local governments of resource communities. Eligible local governments are those which, within their boundaries: are experiencing significant direct impacts from resource sector activity have well-established and/or significant mining activities have smaller, but nevertheless, active mining activities have significant exploration activity being undertaken.
Royalties for Resource Producing Communities Fund Eligible local governments Banana Carpentaria Maranoa Weipa Barcaldine Central Highlands McKinlay Western Downs Bulloo Charters Towers Mount Isa Whitsunday Burke Cloncurry North Burnett Isaac Quilpie
How much can local government apply for? Under the Royalties for Resource Producing Communities Fund, eligible local governments can apply for funding of $250,000 up to a maximum of $5 million per project. What are the co-contribution requirements? Partnerships are the key to delivering the program. The Royalties for Resource Producing Communities Fund will fund eligible costs up to 50 per cent of total project costs (refer to Section 2: Program eligibility). This requires a minimum confirmed financial co-contribution of 50 per cent from other contributors, which can include local governments, industry, the Australian Government and others (e.g. community groups). [Note: the 50 per cent mandatory co-contribution is not restricted to funding only eligible costs.] Projects with financial co-contributions above the mandatory 50 per cent will be assessed more favourably. Please note that whilst funding from other Queensland Government sources is also acceptable, Queensland Government contributions (including from Building our Regions) may not exceed 75 per cent of total project costs.
8 Page 27 of 144 General Council Meeting Notice & Agenda 17 April 2018
Remote and Aboriginal and Torres Strait Islander Communities Fund Who can apply? The Remote and Aboriginal and Torres Strait Islander Communities Fund is open to local governments of remote and Aboriginal and Torres Strait Islander communities. Local government eligibility has been predominantly determined using the Australian Bureau of Statistics’ (ABS) Remoteness Structure3. Local governments eligible for funding under the Remote and Aboriginal and Torres Strait Islander Communities Fund are those categorised by the ABS as predominantly ‘Remote’ and/or ‘Very Remote’. All Aboriginal and Torres Strait Islander local governments, regardless of their status under the Remoteness Structure, are also eligible to apply under this fund.
Remote and Aboriginal and Torres Strait Islander Communities Fund Eligible local governments Aurukun Diamantina Mapoon Richmond Balonne Doomadgee Mornington Torres Barcoo Etheridge Murweh Torres Strait Island Blackall-Tambo Flinders Napranum Winton Boulia Hope Vale Northern Peninsula Woorabinda Cherbourg Kowanyama Palm Island Wujal Wujal Cook Lockhart River Paroo Yarrabah Croydon Longreach Pormpuraaw
How much can local government apply for? Under the Remote and Aboriginal and Torres Strait Islander Communities Fund, eligible local governments can apply for funding of $50,000 up to a maximum of $1 million per project.
What are the co-contribution requirements? Partnerships are the key to delivering the program. While financial co-contributions are not mandatory under the Remote and Aboriginal and Torres Strait Islander Communities Fund, project applications that include evidence of confirmed financial co-contributions will be assessed more favourably. Financial co-contributions can come from local governments, industry, the Australian Government, Queensland Government and others (e.g. community groups). [Note: co-contributions are not restricted to funding only eligible costs.]
3 The ABS Remoteness Structure divides each state and territory into several regional categories, providing a measure of remoteness for each local government area.
9 Page 28 of 144 General Council Meeting Notice & Agenda 17 April 2018
4. How to apply
Building our Regions funding is awarded through a competitive two-stage application and assessment process—an expressions of interest (EOI) stage and a business case stage for shortlisted projects. The EOI stage will consider the eligibility and the strategic merit of proposed projects. The business case stage will consider the project in more detail, including strategic merit, local government capacity to deliver the project, project risk identification and mitigation, and financial soundness. To assist in preparing applications, local governments are encouraged to read these Program Guidelines, the Guide to completing an EOI, Guide to completing a business case and Frequently Asked Questions. These documents and all required templates will be available on the Building our Regions website at www.dsdmip.qld.gov.au/buildingourregions as each assessment stage opens. EOIs and business cases, and all required supporting documentation for business cases, must be received by the relevant closing dates. Late submissions will not be accepted. Local government requests to change an EOI or business case, or to provide additional information, after the closing date will not be accepted. However, if a local government discovers an error after submitting an EOI or business case, contact the Building our Regions program team immediately on 3452 7377 or via email on [email protected]. The Chief Executive Officer of the local government is responsible for ensuring that the application is complete and accurate. Giving false or misleading information is a serious offence and may also exclude the local government from funding consideration. All applicants will be notified in writing of the outcome of their applications. Submission of applications EOIs and business cases should be submitted online through the Building our Regions portal by the relevant closing date. Once an application is submitted, the portal enables the local government to identify an order of priority for each project. Local governments having trouble using the portal should contact the department for assistance (refer to Section 8: More information). Local governments may submit multiple projects but a separate application must be completed for each project. For example, if seeking funding to upgrade airport infrastructure in two different towns, these would be considered as two separate projects and the eligible local government would need to submit a separate EOI for each. For more information on completing an application, please refer to the Guide to completing an EOI and Guide to completing a business case.
Mandatory requirements Applications which do not meet program or project eligibility requirements, or do not provide all the required mandatory documentation, will be deemed ineligible. Mandatory requirements for all EOIs and business cases are that they must be for the construction of an eligible project
10 Page 29 of 151144 General Council Meeting Notice & Agenda 17 April 2018
be seeking Building our Regions funding within the range available for the eligible local government’s funding category (refer to Section 3: Funding Categories) meet the minimum co-contribution requirements for the eligible local government’s funding category (refer to Section 3: Funding Categories) if submitting a business case, confirmation of all financial co-contributions must be provided, except where applications for Australian Government funding are not yet decided provide copies of all mandatory documents (business case stage only) identified in Attachment 3. Local governments will receive a system generated notification email when an EOI or business case is successfully submitted. Emails will be sent to the local government’s Chief Executive Officer and the Project Contact Officer identified in the application. The email will provide a PDF copy of the EOI or business case submitted and list all attachments successfully lodged with the business case. Local governments are advised to check the details included in notification emails and contact the department immediately if any attachments are missing. Please note: local governments are responsible for attaching the correct documents to the business case. The department will not follow up with local governments to obtain missing documentation.
Expressions of interest The round opens with the call for eligible local governments to submit EOIs. Eligible local governments submitting an EOI will be required to: complete the EOI application via the Building our Regions portal read and accept the terms and conditions prior to submitting the EOI (refer to Attachment 4: Terms and conditions) and assign a local government priority to each EOI submitted. No mandatory attachments or supporting documents are required at the EOI stage. If provided, they will not form part of the assessment. Only information provided in response to questions in the online EOI application will be considered in assessing the EOI. If available, local governments may provide mapping files to enable more accurate mapping of projects. Applicants will be notified in writing of the assessment outcome of their projects and those with shortlisted EOIs will be invited to submit a business case for further consideration. Feedback will be made available to applicants on all submitted projects. Feedback on shortlisted projects will be given priority to assist in preparation of business cases.
Business case The portal will re-open for submission of business cases once shortlisted EOIs are announced. Business cases may only be submitted for projects shortlisted at EOI. Eligible local governments submitting a business case will be required to: complete the business case via the Building our Regions portal attach the following mandatory documentation: a detailed project plan – the template is available in the Building our Regions website
11 Page 30 of 144 General Council Meeting Notice & Agenda 17 April 2018
a cash flow forecast in excel format – the template is available on the Building our Regions website either a Cost Benefit Analysis (for projects with a total project cost of over $500,000) or a Benefits Assessment (for projects with a total project cost up to and including $500,000) – the templates are available on the Building our Regions website if applicable, letters confirming any financial and in-kind contributions from other parties, including details of the amount of funding and any conditions attached to the funding. Note: all funding must be confirmed at the time of submission, except where applications for Australian Government funding are not yet decided attach any additional identified documentation that supports statements made in the business case (unless web addresses are provided in your response to the business case) read and accept the terms and conditions prior to submitting the business case (refer to Attachment 4: Terms and conditions) and assign a local government priority to each business case submitted. Applicants will be notified in writing of the assessment outcome for their business cases. Those with successful applications will be contacted in due course by DSDMIP with regard to developing a funding agreement. Feedback will be made available to all applicants. Evidence and supporting information Local governments with shortlisted projects will be expected to provide substantive documentary evidence to support statements made in their business case. Evidence should be directly relevant to the project, be from a credible source, and relatively recent. For supporting evidence to be considered it should be properly referenced in the business case. This should include the document name or attachment number, and the section or page numbers. Failure to properly reference supporting evidence may result in supporting evidence not being considered during assessment. For more information on using evidence to support a business case, please refer to the Guide to completing a business case. Application advice and assistance Local governments are strongly encouraged to work with their local DSDMIP regional office in developing their applications. DSDMIP regional officers can assist local governments to identify eligible projects and prepare competitive applications, supporting documentation and evidence. Refer to Section 8: More information for departmental contact details.
12 Page 31 of 144 General Council Meeting Notice & Agenda 17 April 2018
5. Assessment of applications
In addition to the assessment criteria provided below, a wide range of factors will be considered when assessing applications. These include risk management, financial soundness, the project’s eligibility and strategic merit, and the local government’s experience in delivering infrastructure projects and current position to do so. Projects in drought declared Local Government Areas will be given priority through an additional weighting being applied. Advice on how to address the assessment criteria is provided in the Guide to completing an EOI and the Guide to completing a business case. All business cases will be subject to due diligence, including financial and economic assessments. Local governments may be asked to provide further information for this purpose. Local governments will be notified in writing of the outcome for their submissions at the conclusion of each stage of the application process. Feedback will be offered to local governments on all applications. Assessment criteria The intent of the Building our Regions program is reflected in the assessment criteria. These criteria are weighted according to their significance in achieving the program’s intent.
Expression of interest assessment criteria EOIs will be assessed against the following three criteria and how well each is addressed and satisfied: Assessment Criterion 1 — Project demand (weighting 40 per cent) The application describes the demand for the project, providing detailed information about the current economic environment within the local government area and/or region including: opportunities for ongoing economic growth and/or constraints on economic growth the consequences for the local/regional economy, industry and community if action is not taken and stakeholder (business, industry and community) recognition of the demand. Responses should include both quantitative and qualitative information about the demand for the project. Assessment Criterion 2 — Proposed solution (weighting 30 per cent) The application provides detailed information about: how the project will assist in taking advantage of the identified economic opportunities and/or addressing the economic constraints. why the proposed infrastructure is the most appropriate course of action and what alternatives have been considered readiness to commence construction within the program’s timeframes, including how any regulatory approvals and land requirements are being addressed and stakeholder (business, industry and community) support for the proposed infrastructure.
13 Page 32 of 151144 General Council Meeting Notice & Agenda 17 April 2018
Assessment Criterion 3 —Project benefits (weighting 30 per cent) The application provides detailed information about the construction related and ongoing direct and indirect economic benefits that are expected to be realised by the project. Responses should include both quantitative and qualitative information about the direct and indirect benefits.
Business case assessment criteria Business cases, including information provided in the supporting documentation, will be assessed against the following four criteria and how well each is addressed and satisfied: Assessment Criterion 1 — Project demand (weighting 20 per cent) The application describes the demand for the project, providing detailed information about the current economic environment within the local government area and/or region including: opportunities for ongoing economic growth and/or constraints on economic growth the consequences for the local/regional economy, industry and community if action is not taken and stakeholder (business, industry and community) recognition of the demand. Responses should include both quantitative and qualitative information about the demand for the project. Assessment Criterion 2 — Proposed solution (weighting 25 per cent) The application provides detailed information about: how the project will assist in taking advantage of the identified economic opportunities and/or addressing the economic constraints why the proposed infrastructure is the most appropriate course of action and what alternatives have been considered readiness to commence construction within the program’s timeframes, including how any regulatory approvals and land requirements are being addressed feasibility of delivering the project within the identified budget and timeframes, including experience in delivering projects previously funded by BoR and other infrastructure funding programs demonstrates potential risks/delays have been considered and addressed and stakeholder (business, industry and community) support for the proposed infrastructure. Assessment Criterion 3 — Value for money/Project benefits (weighting 40 per cent) The application provides detailed information about: direct and indirect construction related and ongoing economic benefits that are expected to be realised by the project, including during the construction phase and beyond other direct and indirect benefits, including social and environmental benefits, that are expected to be realised by the project the ongoing operational and maintenance costs of the infrastructure and the capacity of the local government to fund these costs over the life of the infrastructure
14 Page 33 of 144 General Council Meeting Notice & Agenda 17 April 2018
the level of other investment (e.g. industry, business, universities) in the project and/or ongoing partnerships with these organisations in achieving the long-term objectives of the project. The Cost Benefit Analysis or Benefits Assessment (as required depending on total project cost) is the primary source of information for this criterion. The information provided in the Cost Benefit Analysis or Benefits Assessment should include both quantitative and qualitative information about the direct and indirect benefits. Assessment Criterion 4 — Leverage (weighting 15 per cent) The application clearly details confirmed financial contributions to the project from the applicant and other contributors. As applications under the Regional Capital Fund and the Royalties for Resource Producing Communities Fund must have at least matching (50/50) co-contributions to be eligible, confirmed financial contributions above the mandatory requirement will be assessed more favourably. Applications submitted under the Remote and Aboriginal and Torres Strait Islander Communities Fund that demonstrate confirmed financial contributions will be assessed more favourably. Due diligence Due diligence will be undertaken on both the applicant local governments and submitted projects, and outcomes will inform project assessments. This process will consider a range of factors including, but not limited to: financial capacity; management capability, including how the project will be delivered and evidence of appropriate technical expertise; identified project risks and mitigation strategies; and the local government’s experience in delivering infrastructure projects.
15 Page 34 of 144 General Council Meeting Notice & Agenda 17 April 2018
6. Conditions of funding Minister retains rights and powers The Minister for State Development, Manufacturing, Infrastructure and Planning retains all rights and powers to make all decisions and actions that the Minister sees fit in order to achieve the priorities and objectives of the program. The Minister will have the discretion to approve funding for projects that may not meet the criteria. The Minister may require funding recipients to provide all such documents or to remedy irregularities, as deemed necessary, to demonstrate the appropriate management and use of State funds. The Minister may delegate, either generally or in specific cases, the powers and duties of the Minister under this program, where appropriate. Funding agreements Local governments accepting offers of financial assistance through the Building our Regions program are required to enter into a formal funding arrangement with DSDMIP or its nominated agents. No commitment by DSDMIP or the State to provide funding in relation to a project arises until a funding agreement has been duly executed by both the State and the local government. The funding agreement is between the state and the local government and provides the general conditions of funding associated with delivery of a project funded under the Building our Regions program and sets out the specific terms and conditions associated with a project, including payment milestones. It is intended that funding agreements will be executed within three months of the funding announcement, and prior to the commencement of construction. More information on Building our Regions funding arrangements, including a sample funding agreement, will be available during the business case stage.
GST requirements Generally, provision of Building our Regions funding to local governments is not considered a taxable supply and so GST is not applicable. Council Resolution Prior to the Queensland Government executing the Funding Agreement, local governments will be required to provide a resolution from council that it has budgeted their financial contribution to the project, is committed to delivering the approved project, and acknowledges responsibility for any funding shortfall if costs or other contributors change. Funding acknowledgement and branding Local governments that receive funding through the Building our Regions program are required to appropriately acknowledge the Queensland Government’s contribution.
16 Page 35 of 151144 General Council Meeting Notice & Agenda 17 April 2018
This should include acknowledgement of State funds in all media announcements, web material or local government applications regarding the approved projects. Media announcements will be required to be provided to the department in draft for approval prior to their release. The department or the Minister may wish to collaborate with the local government for a joint media announcement or statement. The Building our Regions Funding acknowledgement guide is available from www.dsdmip.qld.gov.au/noindex/building-our-regions-funding-acknowledgement-guide.pdf. Project Reporting Progress and completion reporting The Funding Agreement will specify requirements for the submission of Project Progress Reports and a Project Completion Report. Templates for these reports will be provided by DSDMIP. Project Progress Reports will require the local government to provide information about progress in delivering the approved project including details of any delays or risks, project expenditure and financial contributions received, regulatory approvals, implementation of signage requirements, evidence of funding acknowledgement and project-related media, and other requirements as determined by the department. Project Completion Reports will require the local government to provide an overview of the approved project’s delivery including actual project dates, budget and costs, regulatory approvals, photographs of completed works and signage, evidence of funding acknowledgement and project-related media, and other requirements as determined by the department.
Project benefits reporting To fully capture how Building our Regions funding is making a real difference in regional communities, local governments that secure funding are required to complete a benefits report for each project. This report should highlight the economic benefits of the project, along with any social and environmental benefits that will be realised. The Project Benefits Report will build on the project benefits identified in the application process and include both quantitative and qualitative data. This information will establish anticipated benefits when the project commences, and be updated with realised benefits once complete. Ongoing benefits monitoring requirements following project completion may also be required. Departmental officers will provide guidance to local governments in developing these reports. Financial acquittal DSDMIP may review payments made under Building our Regions to ensure compliance with the funding agreement. In such instances, the local government must be able to provide documentation that supports claims for Building our Regions funding, including invoices, remittance advices and transaction listings. These reviews do not limit the State’s broad audit rights.
17 Page 36 of 144 General Council Meeting Notice & Agenda 17 April 2018
Delivery Confirmation of ownership In certain circumstances, a project may be approved for funding where the local government will not: own the land upon which the infrastructure will be built own and operate the resulting infrastructure. In these cases, and prior to commencement of construction, local governments must have obtained all relevant permissions or agreements in order to ensure that: the local government has the right to access the land in order to construct, operate or maintain the proposed infrastructure the infrastructure will be operated in accordance with its intended purpose at the time of application for a period of not less than 10 years.
Construction Approved projects must commence construction no later than 31 July 2019. Funding may be withdrawn from projects that have not commenced construction by 31 July 2019. NOTE: Construction is considered to commence when physical changes are made to the project site or when works commence on another site agreed with DSDMIP.
Building and Construction Training Policy The Queensland Government Building and Construction Training Policy is one element in a longstanding partnership between the building and construction industry and the Queensland Government to develop the industry's skills base and future workforce capability. Local governments must comply with requirements set out in the training policy when awarded Building our Regions funding for building projects with a contract sum of $500,000 or greater (including GST), and civil construction projects with a contract sum of $3 million or greater (including GST). The training policy supports employment opportunities and skills development in Queensland's building and construction industry. It also focuses on increasing the economic independence of Aboriginal and Torres Strait Islander Queenslanders in the industry. The training policy requires contractors to employ apprentices and trainees and undertake other workforce training as a mandated component of being awarded work on eligible Queensland Government projects. The training policy has a core requirement that a minimum of 10 per cent of the total labour hours on eligible projects be undertaken by apprentices and/or trainees and through other workforce training. This may be increased to 15 per cent on a case-by-case basis as determined by the Department of Employment, Small Business and Training. More information is available at: http://training.qld.gov.au.
18 Page 37 of 151144 General Council Meeting Notice & Agenda 17 April 2018
Local industry content The Queensland Government is committed to maximising local content through greater participation of capable local industry in major government procurements. Building our Regions projects are subject to the Queensland Government’s Charter for Local Content. To fulfil the Charter, where projects in regional Queensland have total Queensland Government funding contributions greater than $2.5 million (exclusive of GST), excluding information and communication technology products and services, local governments will be required to provide details about how they have applied the Charter’s principles and submit a Project Outcome Report on completion of the project. More information is available at: www.dsdmip.qld.gov.au/local-content.
19 Page 38 of 144 General Council Meeting Notice & Agenda 17 April 2018
7. Legal requirements Confidentiality DSDMIP collects information for the purpose of evaluating applications for the Building our Regions program. By agreeing to the conditions in these program guidelines and the application documentation, applicants agree that the information supplied as part of the Building our Regions funding application process may be shared with Queensland Government agencies and other program stakeholders for the purpose of project assessment and to ensure the emerging package of projects is consistent with Queensland Government priorities. The department may also disclose information to promote the program through the release of the recipient’s name, the amount of financial assistance and general details of the project. The Queensland Government is committed to maintaining the confidentiality of other information of a commercially sensitive nature. Privacy Information collected is also subject to the Right to Information Act 2009 and the Information Privacy Act 2009. The information provided may be publicly released and/or provided to third parties and other government agencies, but only for the purposes for which the information is being collected or as authorised or required by law. The applicant's personal information will be stored on departmental files and may be disclosed for purposes relating to the Building our Regions program or as authorised or required by law. Regulatory requirements Payments under the program are conditional on the funding recipient observing all relevant laws and Queensland and Australian Government policies. The program provides funding assistance only and does not relieve a funding recipient from: performing or observing all conditions and duties that may apply to the works under any act, law or regulation having due regard to any relevant Queensland and Australian Government policies. Approval of funding under the program does not imply that any necessary licences or approvals will be granted, or that agencies will make favourable policy decisions. Funding recipients must independently obtain all necessary permits, licences, consents, and a clear statement of other requirements, from relevant parties prior to commencement of projects. Information on the status of these requirements is to be provided in the application and in updates to the detailed project plan and reports following approval. Following the completed construction of an approved project, the funding recipient must continue to independently obtain and comply with all relevant approvals and certifications as required by any acts, laws or regulations.
20 Page 39 of 151144 General Council Meeting Notice & Agenda 17 April 2018
8. More information
Officers from DSDMIP are available to assist local governments. Enquiries may be directed to the Building our Regions program team on 3452 7377 or via email at [email protected]. The department’s regional officers will also be able to assist at a local level including working with local governments to identify eligible projects and prepare competitive applications, supporting documentation and evidence. Regional officers will not be involved in the assessment of EOIs or detailed applications from local governments within their regions or in the selection of successful projects. Contact information for the office that services each local government is available at: www.dsdmip.qld.gov.au/contact-us. Where an infrastructure project involves Queensland Government owned or controlled land, local governments should consult with the relevant Queensland Government agency. Officers from DSDMIP (or its agents) will be assigned to work with local governments on projects awarded funding under the Building our Regions program. These officers will assist local governments through the process of developing, executing and managing Building our Regions funding agreements and associated obligations. General information on the Building our Regions program is available at www.dsdmip.qld.gov.au/buildingourregions. Feedback DSDMIP welcomes feedback on Building our Regions from local governments and members of the community. The department is committed to prompt and effective resolution of issues that may arise following the assessment process and subsequent awarding of grant funding, on a case by case basis. In the event that an applicant believes that the assessment process outlined in this document has not been adhered to, the applicant may raise their concern at [email protected] and this will be considered. Further information about providing feedback, compliments or complaints to DSDMIP can be found at http://www.dsdmip.qld.gov.au/contact-us/feedback-compliments-and- complaints.html.
21 Page 40 of 151144 General Council Meeting Notice & Agenda 17 April 2018
9. Attachment 1 Local government eligibility Local governments eligible to apply under each fund are as follows:
Regional Capital Fund Royalties for Resource Remote and Aboriginal Producing Communities and Torres Strait Islander Fund Communities Fund Bundaberg Banana Aurukun Burdekin Barcaldine Balonne Cairns Bulloo Barcoo Cassowary Coast Burke Blackall-Tambo Douglas Carpentaria Boulia Fraser Coast Central Highlands Cherbourg Gladstone Charters Towers Cook Goondiwindi Cloncurry Croydon Gympie Isaac Diamantina Hinchinbrook Maranoa Doomadgee Livingstone McKinlay Etheridge Lockyer Valley Mount Isa Flinders Mackay North Burnett Hope Vale Mareeba Quilpie Kowanyama Rockhampton Weipa Lockhart River Scenic Rim Western Downs Longreach Somerset Whitsunday Mapoon South Burnett Mornington Southern Downs Murweh Tablelands Napranum Toowoomba Northern Peninsula Townsville Palm Island Paroo Pormpuraaw Richmond Torres Torres Strait Island Winton Woorabinda Wujal Wujal Yarrabah
22 Page 41 of 151144 General Council Meeting Notice & Agenda 17 April 2018
10. Attachment 2 EOI eligibility checklist
Requirement Yes No Project type Is the project eligible (refer section 2 Eligible projects and Ineligible projects)? One project Is the application for only one project? Or, if not, are all the per application projects interdependent? Funding Is the funding sought within the relevant funds’ limits? amount Remote and Aboriginal and Torres Strait Islander Communities Fund: $50,000 – $1,000,000 Regional Capital Fund: $250,000 – $5 million Royalties for Resource Producing Communities Fund: $250,000 — $5 million Mandatory Has the mandatory co-contribution been met? co-contribution Remote and Aboriginal and Torres Strait Islander Communities Fund — N/a Regional Capital Fund o co-contribution of at least 50% of total project cost o no more than 75% total Qld Govt funding Royalties for Resource Producing Communities Fund o co-contribution of at least 50% of total project cost o no more than 75% total Qld Govt funding Project dates Is construction scheduled to commence on or before 31 July 2019? Is the project scheduled to start after the earliest anticipated approval date (late September 2018)?
23 Page 42 of 151144 General Council Meeting Notice & Agenda 17 April 2018
Business case eligibility checklist
Requirement Yes No Project type Is the project eligible (refer section 2 Eligible projects and Ineligible projects)? One project Is the application for only one project? Or, if not, are all the per application projects interdependent? Funding Is the funding sought within the relevant funds’ limits? amount Remote and Aboriginal and Torres Strait Islander Communities Fund: $50,000 – $1,000,000 Regional Capital Fund: $250,000 – $5 million Royalties for Resource Producing Communities Fund: $250,000 — $5 million Mandatory Has the mandatory co-contribution been met? co-contribution Remote and Aboriginal and Torres Strait Islander Communities Fund — N/a Regional Capital Fund o co-contribution of at least 50% of total project cost o no more than 75% total Qld Govt funding Royalties for Resource Producing Communities Fund o co-contribution of at least 50% of total project cost o no more than 75% total Qld Govt funding Project dates Is construction scheduled to commence on or before 31 July 2019? Is the project scheduled to start after the earliest anticipated approval date (late September 2018)? Project Is the Project Demand consistent with what was described Demand and in the shortlisted EOI? Solution Is the Proposed Solution consistent with what was described in the shortlisted EOI? Project Scope Is the project scope still fundamentally the same as in the shortlisted EOI? NOTE: minor changes in scope are allowable, but the fundamentals of what will be built or delivered should remain unchanged. Mandatory Have all mandatory attachments been prepared and attachments uploaded to the portal (refer to Attachment 3 Mandatory attachments)?
24 Page 43 of 151144 General Council Meeting Notice & Agenda 17 April 2018
11. Attachment 3 Checklist of business case attachments Mandatory attachments Detailed Project Plan (refer to template) Project Gantt Chart or Detailed Delivery/Works Schedule showing timeframes for all project stages up to and including project completion Project Cash Flow (refer to template) Cost Benefit Analysis or Benefits Assessment (one required based on total project cost – refer to templates) If applicable: Letters from other contributors confirming financial contributions CVs for all Key Personnel identified in the business case including the Project Manager
Additional/optional attachments Additional documentation supporting project readiness such as detailed project costings, professional designs (‘for tender’ or ‘for construction’), tender documents, etc Mapping files – for GIS spatial mapping purposes, please attach either an ESRI Shape File or MapInfo Tab File for this project site if available – please attach ALL file layers. If building on land not owned or controlled by local government: supporting documentation demonstrating the current status of negotiations with the land owner If the local government will not own, operate and maintain the infrastructure: supporting documentation demonstrating the current status of negotiations with the proposed owner/operator Copies of all supporting documents referred to and relied on as evidence in the application form (unless web addresses/hyperlinks have been provided in the relevant response field)
25 Page 44 of 151144 General Council Meeting Notice & Agenda 17 April 2018
12. Attachment 4 Terms and conditions Prior to submission of an EOI or detailed application, the Chief Executive Officer will be required to confirm the following: I have read the Program Guidelines, and the department’s Confidentiality and Privacy Statement (below), and understand that: 1. Submission of an application does not guarantee funding approval for either all or part of the funding being sought. 2. Any approval of funding will be subject to the council entering into a funding arrangement with the Queensland Government. 3. Funded activities cannot commence until the funding arrangement is confirmed and where relevant, the contract executed. 4. Any infrastructure developed under this scheme is the ongoing responsibility of the council to operate and maintain (subject to paragraph 5(a)). 5. Where it is proposed that infrastructure (or any part of it) will be: (a) owned and operated by an entity other than the council; or (b) constructed on Queensland Government owned or controlled land or on land that is not owned or controlled by the council a suitable arrangement in accordance with the Guidelines and acceptable to the department needs to be in place prior to entering a funding agreement. The need for any such arrangement must be identified in the application and written evidence of the support of all relevant parties for such arrangement must be provided when required by the department. I authorise the department to undertake any necessary due diligence and hereby certify that: I am authorised by council to submit this application for funding assistance. All details in this application including any attachments are true and correct, and that all proposed projects meet the program guidelines. This application has been endorsed by council (and, if shortlisted, a copy of a council resolution will be provided referring to the project by name and indicating the council supports the detailed application for program funding).
Confidentiality The department is collecting information for the purpose of evaluating applications for the Building our Regions program. By agreeing to the conditions in the program guidelines and the application form and any attached forms, the information that you supply may be shared with program stakeholders for the purpose of gaining comment on the suitability and priority of the project. The department may also share the information you supply with other Queensland Government agencies for the purpose of assessing and verifying such information. The department may also disclose information to promote the incentive through the release of the recipient’s name, the amount of financial assistance and general details of the project. The Queensland Government is committed to maintaining the confidentiality of information of a commercially sensitive nature.
26 Page 45 of 151144 General Council Meeting Notice & Agenda 17 April 2018
Privacy statement Information collected is also subject to the Right to Information Act 2009 and the Information Privacy Act 2009. The information provided may be publicly released and or provided to third parties and other government agencies—but only for the purposes for which the information is being collected. The applicant's personal information will be stored on departmental files and may be disclosed for purposes relating to the Building our Regions program or as authorised or required by law.
27 Page 46 of 151144 General Council Meeting Notice & Agenda 17 April 2018
8.1.5 Economic Development Officer Update Council Meeting: 17 April 2018 Department: Office of the CEO Author: Kelly Churchill
Purpose The purpose of this document is to provide Council with an update on the work completed by the Economic Development Officer since commencement at Paroo Shire Council in mid- February.
Recommendation That Council receive and note the Economic Development Officer Update Report as presented.
Discussion Economic Development • Advertised the EOI for the Economic Development Advisory Committee (EDAC). Some applications have already been received, with additional application being sourced to round out the committee with the needed skillsets. • Have met with Department of State Development (DSD) twice to commence the creation of the Economic Development Strategy (EDS) document. The EDAC will be instrumental in guiding the strategy document and as such establishing the committee will be the next milestone for the EDS. • Working with DSD on organising a ‘Tendering for Government’ workshop for local businesses. • Collaborating with DSD and other local Councils on a Building Our Regions funding submission for digital connectivity. Working on this project with other will create economies of scale and a positive result for the wider region. The EOI for this funding round finishes on 27 April 2018 with the State Government announcing in June which projects have been successful in reaching the next round in which a full business case will need to be submitted.
Facebook • Participated in a two-day social media workshop run by Outback Queensland Tourism Association • Conducted a detailed audit (Attachment A) of the Paroo Shire Council Facebook page, and held a workshop for Councillors. All nine recommended actions were agreed upon. o To date, have completed or implemented the processes associated with actions 2, 4, 5, 6, 7, 8, and 9. • March 2018 Facebook Statistics o New page likes: 33 (total as at 31/03/2018 was 1,257) o Page unlikes: 1 o Total posts uploaded: 30 o Total post reach: 27,239 o Total engagement: 863 . Total number of shares: 164 . Total number of likes: 636 . Total number of comments: 63 o Best performing post: 17/3/18 Cunnamulla Dingoes home game (Attachment B) with 395 engaged users and a total reach of 1,677
Paroo Review Magazine
Page 47 of 151144 General Council Meeting Notice & Agenda 17 April 2018
• Created an advertising prospectus (Attachment C) for the upcoming June edition. This included reviewing the sizes of ads available and their prices, and reworking them to suit our target market. • The EDO has taken over the design work for the magazine which will save Council approximately $4,000.00 per year. • Secured 11 adverts for the June edition which equates to $4,000.00 + GST in revenue. Over half (57.5%) of this revenue, is coming from businesses and organisations outside of Cunnamulla. This amount will cover the printing and copywriting costs for the June edition of the magazine. • June edition is currently copywriting stage, with design about to commence.
Other Marketing • Created a high-res version of the Council crest logo and saved in a range of file types including PNG, JPEG and EPS. This allows for the Council logo to enlarged (event up to billboard size) without becoming pixelated. • Commenced work on updating the format, layout and content in the Corporate Plan document. • Claimed Council’s “Google My Business” listing and updated its details so they were accurate. This included updating the URL to the homepage and correcting the opening hours (was 4.00pm – 6.00pm with some days until midnight and open on weekends). Claiming the listing gives us access to Google’s analytics e.g. how many people are searching for Paroo Shire Council, where customers view Council (search vs. maps), and the actions they take (call vs. getting directions). o Over the past month (via the Google My Business listing) there has been: . Total views: 2,020 • Views on Search: 700 • Views on Maps: 1,320 . Visits to website: 7 . Request for directions: 16 . Phone calls: 11
Page 48 of 151144 General Council Meeting Notice & Agenda 17 April 2018
Facebook Page Audit Report
Paroo Shire Council
Author: Kelly Churchill, Economic Development Officer Date: 28/02/18
Page 49 of 151144 General Council Meeting Notice & Agenda 17 April 2018
Contents Introduction ...... 2 Current Paroo Shire Council Facebook Page ...... 2 Page Likes ...... 4 Who are seeing content posted by the page? ...... 6 Who is engaging or interacting with the page? ...... 7 When are fans are active on Facebook? ...... 7 Posts ...... 8 July 2017 ...... 9 August 2017 ...... 9 September 2017 ...... 9 October 2017 ...... 9 November 2017 ...... 10 December 2017 ...... 10 January 2018 ...... 10 Facebook Events ...... 11 Summary of Recommended Actions ...... 12 Recommended Action 1 ...... 12 Recommended Action 2 ...... 13 Recommended Action 3 ...... 13 Recommended Action 4 ...... 13 Recommended Action 5 ...... 13 Recommended Action 6 ...... 13 Recommended Action 7 ...... 13 Recommended Action 8 ...... 13 Recommended Action 9 ...... 13
Page 50 of 144 General Council Meeting Notice & Agenda 17 April 2018
Introduction
Social media is a powerful tool that people use to connect and communicate with friends and family not only locally, but around the world. It is also a tool that consumers use to gain information from businesses and brands, with 1 in 4 consumers (Sensis Social Media Report, 2017) following a brand on social media.
With 79% of internet users having a social media account, 94% of those users having a Facebook account specifically. As such, it’s a valuable channel for Paroo Shire Council to not only be a part of, but to utilise effectively
This report aims to give an indication of how the Paroo Shire Council’s Facebook page is currently looking and performing, and to give recommendations to improve it further.
Data for this report was pulled on Wednesday 14 February and as such some figures have changed slightly since the report has been completed.
Current Paroo Shire Council Facebook Page
Presently, the cover photo is a graphic that featured on the previous version of the Council website. The profile picture is the corporate Council logo which is the Paroo crest. The overall look is a little dated, and could do with some modernising to make it look more professional.
Figure 1: Screenshots of the mobile version of the Paroo Shire Council Facebook page, taken at 8.40am on Wednesday 14 February 2018.
Page 51 of 144 General Council Meeting Notice & Agenda 17 April 2018
Figure 2: Screenshots of the desktop version of the Paroo Shire Council Facebook page, taken at 8.40am on Wednesday 14 February 2018.
Recommended Action 1: Update the cover photo graphic to a “hero” photo of somewhere in the Paroo region that inspires pride amongst the people who live here. This could be a beautiful landscape, interesting flora/fauna, an event etc. The cover photo should be updated once a month and captioned with where it was taken. A campaign could also be run to encourage people to send in or post their own photos on Facebook or Instagram with #paroopride so their photo can be featured too. If a few a received, a poll could be run on the Facebook page for people to vote for their favourite, which would be a great activity to increase engagement with the page. Cost: Nil
The page details including the phone number, address, website, opening hours etc. are all up to date and the Call To Action (CTA) button is “Call Now”.
Figure 3: Call To Action (CTA) button on mobile and desktop versions of the Facebook page.
Page 52 of 144 General Council Meeting Notice & Agenda 17 April 2018
When the page is viewed on a mobile device, this button brings up the option to call the front office phone number, whilst on a desktop it simply displays the number. Over the period of July 2017 – January 2018 Facebook analytics show that no one clicked on or used the button, despite 66% of users viewing the Facebook page on a mobile device.
Recommended Action 2: Change the CTA button to “Learn More” which takes the user to the Council home page (www.paroo.qld.gov.au). This will work on both mobile and desktop devices. Cost: Nil
Page Likes
The Paroo Shire Council Facebook page has 1,234 likes or fans which equates to 73% of the total shire population of 1,686 (Census, 2016) - a huge percentage.
Compared to other councils in the region, Paroo’s percentage was the highest except for Bulloo and Quilpie where interestingly, the number of likes on their Facebook pages was higher than the regions’ populations.
5000 4500 4000 3500 3000 2500 2000 Facebook Page Likes 1500 1000 Population 500 0 Paroo Shire Balonne Shire Murweh Shire Bulloo Shire Quilpie Shire Council Council Council Council Council
i.e 73% of i.e. 41% of i.e. 29% of i.e. 183% of i.e. 187% of population population population population population Figure 4: Indication of the number of Facebook page likes versus the population size of the region for shires in South West Queensland.
It is also worth noting that despite the total amount of page likes being substantially larger, Paroo Shire Council’s page like vs population percentage is more than five times larger than Ipswich City Council’s and more than seven times larger than Brisbane City Council’s.
Page 53 of 144 General Council Meeting Notice & Agenda 17 April 2018
1400000
1200000
1000000
800000
600000 Facebook Page Likes Population 400000
200000
0 Ipswich City Council Brisbane City Council
i.e. 16.5% of population i.e. 9.25% of population Figure 5: Indication of the number of Facebook page likes versus the population size of the city for Ipswich and Brisbane.
Although the number of likes on the Paroo Shire Council Facebook page is quite large considering the population size, only 26.6% of the people who like the page live in the Paroo region (i.e. Cunnamulla, Wyandra, Eulo and Yowah). The sample size for this location data is 929 out of the total 1,234 page fans. This means that 305 fans have either not got their location listed in their profile, or the information is set to private. This is still considered an ample sample size in order to include the data in this report.
City % of Total Facebook Page Likes Cunnamulla, Queensland 24.2% Wyandra, Queensland 0.4% Eulo, Queensland 1.4% Yowah, Queensland 0.5% Brisbane, Queensland 13.7% Toowoomba, Queensland 12.4% Charleville, Queensland 5.4% Roma, Queensland 3.1% Broken Hill, New South Wales 2.5% Sydney, New South Wales 2.3% Townsville, Queensland 1.8% Thargomindah, Queensland 1.7% Adelaide, South Australia 1.7% Melbourne, Victoria 1.7% Figure 6: The top ten towns/cities (in addition to Paroo region) that the page’s Facebook fans list as where they live. There were 45 towns/cities in total.
Without surveying the page’s fans, we can’t know for sure why the majority of them don’t live in Paroo. However we can speculate that some reasons could be:
Page 54 of 144 General Council Meeting Notice & Agenda 17 April 2018
They have moved to Paroo and not updated where they live in their profile. They used to live in Paroo and have since moved elsewhere, but haven’t unliked the page. They are friends or family of Paroo residents so have an interest in what’s happening in the region. They live in another shire close to Paroo so some information on the page may be of interest to them. They are tourists who have previously visited or plan to visit the region.
There are approximately 1,330 residents (Census, 2016) who are able to sign up for a Facebook account (Facebook’s rules state that users have to be aged 13 years and over). This leaves approximately 1,000 residents who could possibly have a Facebook account, but don’t currently follow the Paroo Shire Council’s Facebook Page.
Recommended Action 3: Create a paid campaign to encourage more likes on the Paroo Shire Council’s Facebook page. The recommended goal is 200 more page likes by 30 June 2018 which would bring the total page likes to 1,434. The average rate of organic (i.e. unpaid) likes since 1 July 2017 has been approximately 5.2 likes per week. The paid campaign aims to gain an average of 11.7 likes per week which would total to 20% of the Paroo population that currently don’t follow the Facebook page, but are old enough to have an account. Cost: $200.00 - $300.00
Who are the people who like the page?
Currently 63% of the people who like the page are female and 36% are male. The largest single age group is 25-34 year olds (26%). Interestingly, this age group only make up 10.9% of Paroo’s population (Census, 2016).
Looking across multiple age groups, the majority of the page likes are people aged between 25-54 years of age (63%). These age groups only equate to 35% of Paroo’s population (Census, 2016).
Figure 7: Aggregated demographic data about the people who like the Paroo Shire Council Facebook page, based on the age and gender information they provide in their user profiles.
Who are seeing content posted by the page?
Although the split of page fans is 63% female and 36% male, in terms of who is actually seeing content posted by the page in their newsfeed, it’s roughly an even split of 49% and 50%. It’s also very even across the 25-34, 35-44 and 45-54 age groups.
Page 55 of 144 General Council Meeting Notice & Agenda 17 April 2018
Figure 8: The number of people who saw any content by the page or about the page, grouped by user age and gender. They light grey bars show the percentages of the page’s fans, and the blue bars show the percentage of people reached.
Who is engaging or interacting with the page?
As indicated in Figure 9 below, 67% of the people engaging with the page’s content are female, even though who is seeing the content is even between the genders.
The majority of engaged fans (42%) are females aged between 45-64 years even though they only make up 22% of the page’s fan base. The biggest difference is in the female 65+ age group who make up 6% of the fans but are 15% of people who are engaging with the page’s posts.
This suggests that the content currently being posted, and the way it’s presented, isn’t of interest or isn’t resonating with the younger fans of the page.
Figure 9: The number of people talking about the page by user age and gender. They light grey bars show the percentages of the page’s fans, and the blue bars show the percentage of people who are engaging or interacting with the page.
When are fans are active on Facebook?
On average, the most popular time of the day that the Paroo Shire Council’s page’s fans are on Facebook is 8.00pm, with 670 fans of the page using Facebook at the time. The second most popular time of the day is 5.00pm with 645 fans using Facebook.
Page 56 of 144 General Council Meeting Notice & Agenda 17 April 2018
Figure 10: Time of the day when fans of the Paroo Shire Facebook page are online and using Facebook.
The number of fans online nearly doubles from 5.00am (251) to 6.00am (437) and starts to decline rapidly from 9.00pm.
Recommended Action 4: Only post content on the page between the hours of 6.00am and 9.00pm (as this is when most of the page’s fans are online and using Facebook). The exact time should be dependent on the content and target audience for each specific post and what else is scheduled to be posted on that day. Posts should be spread out during the day so they are not competing with each other to make it onto the newsfeeds of the page’s fans. Cost: Nil
Posts
There are different types of posts that can be uploaded to a Facebook page. These include a status (just text), a link to a website, a photo or video.
As shown in Figure 11, posts that are either a photo or video have the largest amount of engagement with the audience, being fairly equal for both post clicks and reactions/comments/shares. Photo based posts performed the best however in terms of average reach.
Links and statuses were the least engaging to the page’s fans and also had a significantly lower amount of reach.
Page 57 of 144 General Council Meeting Notice & Agenda 17 April 2018
Figure 11: The average reach (number of people for whom the page's post entered their screen) and average engagement.
Recommended Action 5: Only post statuses alongside an attractive and relevant photo. When possible, post video content as well to keep the page interesting and varied. It is also recommended to stop posting screenshots of word documents/PDFs and instead use an eye- catching photo and direct readers to the website for more details. Cost: Nil
July 2017 August 2017 Total posts uploaded: 26 Total posts uploaded: 54 Total post reach: 12,897 Total post reach: 41,823 Total engagement: 255 Total engagement: 1,412 o Total number of shares: 71 o Total number of shares: 191 o Total number of likes: 174 o Total number of likes: 1,139 o Total number of comments: 10 o Total number of comments: 82 September 2017 October 2017 Total posts uploaded: 62 Total posts uploaded: 74 Total post reach: 36,787 Total post reach: 41,908 Total engagement: 953 Total engagement: 1,352 o Total number of shares: 196 o Total number of shares: 210 o Total number of likes: 682 o Total number of likes: 980 o Total number of comments: 75 o Total number of comments: 162
Page 58 of 144 General Council Meeting Notice & Agenda 17 April 2018
November 2017 December 2017 Total posts uploaded: 41 Total posts uploaded: 41 Total post reach: 34,146 Total post reach: 19,123 Total engagement: 1,130 Total engagement: 456 o Total number of shares: 169 o Total number of shares: 105 o Total number of likes: 850 o Total number of likes: 330 o Total number of comments: 111 o Total number of comments: 21 January 2018 Total posts uploaded: 27 Total post reach: 36,775 Total engagement: 1,533 o Total number of shares: 249 o Total number of likes: 1168 o Total number of comments: 116
Although the total number of posts for each month works out at approximately 1-3 per day, quite often a lot of posts are uploaded on the one day with subsequent days going by without any posts. It is understood that this due to staff resourcing and other Council team members contributing when they can in between their own jobs.
Recommended Action 6: All future Facebook posts are organised by a one staff member at Council (Economic Development Officer) with the staff members currently managing the page assisting when the EDO is on leave or when prearranged. This will reduce confusion over who is doing what, and possibly uploading different posts at the same time. Cost: Nil
Recommended Action 7: Create a Facebook content calendar that is preplanned as much as possible for the month ahead. Most posts can then be prescheduled for more efficient use of time, and effort put towards creating engaging posts that aren’t just “selling” Council products and services. The more fans engage and interact with the page’s posts, the more likely they will be to see future posts from Paroo Shire Council appear in their newsfeed. Cost: Nil
Recommended Action 8: Implement a process for when Council staff members need to request a Facebook post be uploaded. This process should be as simple as possible while making sure all the information is sent with the initial request. Cost: Nil
Page 59 of 144 General Council Meeting Notice & Agenda 17 April 2018
Facebook Events
Most events are currently being uploaded as an image (as per Figure 12) to Council’s Facebook page, with additional descriptive text above the image.
Figure 12: Screenshot of the Clean Up Australia Day event uploaded as an image with additional text.
When events are uploaded as a photo, they eventually get shuffled down by the subsequent posts and are harder for consumers to find at a later date. When uploaded as an event however, they appear in the page’s Events tab and also in the “Upcoming events” section at the top of the page in both mobile and desktop view (Figure 13).
Page 60 of 144 General Council Meeting Notice & Agenda 17 April 2018
Figure 13: Location of “Upcoming events” section at the top of the Paroo Shire Council Facebook page.
Facebook events allow people to click if they are “Interested” or “Attending” and gives Council a channel to communicate with those people directly, and for them to communicate back. Facebook will also remind interested or attending people about the event when it gets closer, and is easier for people to share with family and friends. If desired, a paid campaign can be set up if the event needs additional promotion.
Event specific analytic data is also available for Facebook Events to further understand who is engaging with the events and what that engagement included which assists with targeting future events and making them more successful.
Recommended Action 9: Set up events as a Facebook Event, as opposed to a normal post with an image and text. Cost: Nil (unless additional promotion for the event is required)
Summary of Recommended Actions
Recommended Action 1 Update the cover photo graphic to a “hero” photo of somewhere in the Paroo region that inspires pride amongst the people who live here. This could be a beautiful landscape, interesting flora/fauna, an event etc. The cover photo should be updated once a month and captioned with where it was taken. A campaign could also be run to encourage people to send in or post their own photos on Facebook or Instagram with #paroopride so their photo can be featured too. If a few a received, a poll could be run on the Facebook page for people to vote for their favourite, which would be a great activity to increase engagement with the page. Cost: Nil
Page 61 of 144 General Council Meeting Notice & Agenda 17 April 2018
Recommended Action 2 The CTA button is changed to “Learn More” which takes the user to the Council home page (www.paroo.qld.gov.au). Cost: Nil
Recommended Action 3 Create a paid campaign to encourage more likes on the Paroo Shire Council’s Facebook page. The recommended goal is 200 more page likes by 30 June 2018 which would bring the total page likes to 1,434. The average rate of organic (i.e. unpaid) likes since 1 July 2017 has been approximately 5.2 likes per week. The paid campaign aims to gain an average of 11.7 likes per week which would total to 20% of the Paroo population that currently don’t follow the Facebook page, but are old enough to have an account. Cost: $200.00 - $300.00 Recommended Action 4 Only post content on the page between the hours of 6.00am and 9.00pm (as this is when most of the page’s fans are online and using Facebook). The exact time should be dependent on the content and target audience for each specific post and what else is scheduled to be posted on that day. Posts should be spread out during the day so they are not competing with each other to make it onto the newsfeeds of the page’s fans. Cost: Nil Recommended Action 5 Only post statuses alongside an attractive and relevant photo. When possible, post video content as well to keep the page interesting and varied. Cost: Nil Recommended Action 6 All future Facebook posts are organised by a one staff member at Council (Economic Development Officer) with the staff members currently managing the page assisting when the EDO is on leave or when prearranged. This will help reduce confusion over who is doing what, and possibly uploading different posts at the same time. Cost: Nil Recommended Action 7 Create a Facebook content calendar that is preplanned as much as possible for the month ahead. Posts can then be prescheduled (as much as possible) for more efficient use of time, and effort put towards creating engaging posts that aren’t just “selling” Council products and services. The more fans engage and interact with the page’s posts, the more likely they will be to see future posts from Paroo Shire Council appear in their newsfeed. Cost: Nil Recommended Action 8 Implement a process for when Council staff members need to request a Facebook post be uploaded. This process should be as simple as possible while making sure all the information is sent with the initial request. Cost: Nil Recommended Action 9 Set up events as a Facebook Event, as opposed to a normal post with an image and text. Cost: Nil (unless additional promotion for the event is required).
Page 62 of 144 General Council Meeting Notice & Agenda 17 April 2018
Page 63 of 144 General Council Meeting Notice & Agenda 17 April 2018
Exclusive Advertising Opportunity You are invited to advertise in the upcoming Paroo Review magazine’s June edition.
Benefits of advertising in the Paroo Review: Only publication of its type in the Paroo region - A4 size high quality magazine print Posted to every resident in Paroo (Cunnamulla, Eulo, Wyandra and Yowah), plus additional copies available at Council facilities, Visitor Information Centre, local businesses and accommodation providers Posted to an additional database of Federal and State ministers and representatives Shelf life of three months Online version available on website and promoted through Facebook with adverts able to be linked directly to your website Copies also supplied to Outback Queensland Tourism Association Support the community while reaching your target audience BONUS: Council can design your advert if required for no additional cost
Advert Sizes and Prices (ex gst): Quarter page - vertical (105mm x 148mm): $200.00 Quarter page - horizontal (210mm x 74mm): $200.00 Half page - horizontal (210mm x 148mm): $300.00 Full page - internal (210mm x 297mm): $500.00 Full page - back cover (210mm x 297mm): $750.00
Booking deadline: Monday 26 March 2018 Artwork deadline: Friday 13 April 2018
For more information and to book email [email protected] or phone 07 4655 8404.
Page 64 of 144 General Council Meeting Notice & Agenda 17 April 2018
8.2.1 Corporate and Community Report Council Meeting: 17 March 2018 Department: Corporate and Community Author: Tony Trace
Purpose The purpose of this document is to provide Council with an update on the activities undertaken by the Corporate and Community Department.
Recommendation That Council receive and note this report.
Discussion 1. Liveable Community 1.1. Community Projects During March 2018, Council has undertaken number of key initiatives, specifically; Community Events: Clean Up Australia Day Artour “A List Comedy” Show Management of Services: John Kerr Park- Community consultation ongoing with sporting groups, including Junior and Senior Rugby League clubs. 2018 NAIDOC funding application submitted. 2018 Seniors Week Funding submitted 2018 SWIN- planning for the Trax tour over April School Holidays Review of Service agreements inline with change of government approach to equalise remuneration funding for the Community Justice, Community Support and Youth Support service programs. Program Highlights for March 2018 Domestic Violence mentoring program Sentencing Advisory Workshop Paroo Shire’s involvement in the “Get In the Game” program planning with National Parks Sport Recreation & Racing. 1.2. Community Support Clean Up Australia Day 2018 The annual “Clean Up Australia Day” Event occurred on the 4th March, with 30 participants attending the day despite the wet conditions. The 3 Groups targeted the airport and dump roads as well as the JKP precinct, successfully collected 35 bags of rubbish with only one (1) needle found, before finishing the hard mornings work with a BBQ at Centenary Park.
Recognition needs to be given to Katrina Osborne for organising the catering and participating at the event. Client Data: 22 20 18 16 December 14 12 10 January 8 6 February 4 2 March 0 Youth 18‐25 years 25‐35 Years 35‐45 years 45+
Page 65 of 151144 General Council Meeting Notice & Agenda 17 April 2018
Upcoming Events and Activities for the Next Reporting Period 6th April- RSL Meeting for ANZAC Day 10th April- Tele Link- Local Government Network 12th April- Supporting Youth People Training 16th April- Post prevention Suicide Training 17th April- Pathways to Care Training 24th April- Deadly Recruits Meeting 25th April- ANZAC Day Ceremonies 26th April- Interagency Meeting 1.3. Youth Support Youth Support Program: Current on-going programs being undertaken by the Paroo Shire Youth Support Officer are: Program Service outcomes for Month Council Meeting occurred 22nd March 2018 under a new agenda format to create clearer responsibility for Council Youth Council chair to direct meetings proceedings. Draft of minutes completed. Provision of mentoring opportunity every Monday and Youth Program Drop in centre Wednesday afternoons. Every Wednesday morning on a school day undertake Cunnamulla P-12 State School mentoring with the kids, discussing such topics as Education, Mentoring Employment, Community and Future Bi-monthly Meeting with youth providers within Paroo shire, Youth Case Management to discuss what can be provided support to the youth in Group different circumstances and our referral processes. Referrals, case managements, support, contact and travel arrangements undertaken this month: Support Clients Number of Clients New registered clients 3 Aboriginal and/or Torres Strait Islander 13 Male / Female clients 13 / 8 Improved ability to access appropriate services 5 Service users closed 5 Total Number of registered Users 21
Other programs: Program/Meetings Service outcomes for Month Charleville Lifeline Meeting with Family Response Facilitator, family and Child Connect. Client related meetings to discuss the support that we can provide to mutual clients, referred to myself by Lifeline. South West Health Meeting with Mental Health (area mental health support worker) Service District discuss possible referrals and the process in doing so. Legal Aid Youth Referrals, gathering background on referral clients and mentoring Support youth during their community service. Clean up Australia Day Assisted on the day with delegated work. Hope Project Director of the project discussed what they can offer the youth of our community. Deadly Recruits A teleconference with most parties involved organising anything that may have been needed and what we could offer with helping this program being a successful. Domestic Violence Undertook Engoori Leadership training, to learn the skills to Group (Mentor) approach to conduct a domestic violence group to help reduce and prevent domestic violence within our community through offering alternative directions and decision making abilities within both victims and perpetrators. This group will meet once a fortnightly.
Page 66 of 151144 General Council Meeting Notice & Agenda 17 April 2018
Program/Meetings Service outcomes for Month Community Reference A group designed by the Cunnamulla State School P-12, to keep Group (CRG) the community and stakeholders informed of the direction in which the school is heading in terms with meeting their professional targets.
Upcoming Events and Activities for the Next Reporting Period 11th April – Youth Council Skate Park Workshop 12th, 16th and 17th April – Standby (support after suicide training).
1.4. Indigenous Community Sport and Recreation Program The ICSRO program has commenced the breakfast program with an average 40 children attending on a Monday, Wednesday and Friday. The program aims to show the benefits of a healthy breakfast and exercise to begin the day and before attending school. Under the new variation of the program Council is working in partnership with SWIN to develop the TRAX program. This program will bring six sport and recreation officers from Brisbane to develop skills in numerous areas of sport, the program for April will see officers from baseball, touch football, netball, cricket and hockey. 1.5. Swimming Pool Overview of the Swimming program for the month of March 2018; For Month No. of days in Month 31 No. of days pool open 27 Average daily Swimming pool Temperature (degrees) 20
Attendance Year to date March 2018 2014/15 2015/16 2016/17 Figures 92 Days Daily Daily Daily Daily Daily Categories Number Number Average Average Average Average Average Children 223 8.25 3,282 35.67 38.1 21.7 28.2 Adults 179 6.62 799 8.68 7.9 4.69 6.89 Totals 412 4,081 10234 9664 10519
Chemical 2015 / Year to date 2013 / 2014 / 2016 / Usage March 2018 2016 2017/18 2014 2015 2017 Daily Daily Daily Daily Daily Daily Category Number Number Average Average Average Average Average Average Chlorine(kg) 560 20.74 2,620 28.47 10.65 7.27 5.21 7.0 Acid (litre) 393 14.55 1,833 19.92 8.24 6.95 6.33 5.4
Page 67 of 151144 General Council Meeting Notice & Agenda 17 April 2018
2. Tourism 2.1. OQTA Coffee and Chat On Saturday the 31st of March, Council hosted a coffee and chat with Peter Homan from OQTA with around 24 local business people attending to be updated on the latest Outback Queensland Tourism Association projects and opportunities. It was pleasing to see the renewed interest in tourism within Cunnamulla and Council will endeavor to keep this interest going by hosting another event in the near future. In collaboration with Murweh Shire Coucnil and Department of State Development, Council will seek to source professionals to give inspiration, practical contacts and skills to our locals, with the view to informing them on opportunities available. The next session will likely be a Marketing Muster with Ruth Wetmore from Visit Darling Downs.
2.2. Longyard Dinner The Longyard Dinner was an outstanding success with a sell out of tickets, with over 130 people attending. We could not have asked for better weather and a great night was had by one and all.
2.3. Tourist Season The Cunnamulla Visitor Centre is now open seven days. We welcome Charlotte Killick to the tourism team, who will work Wednesday, Thursday and Friday.
2.4. Reception area painted The VIC reception area has a fresh new look and displays. All councilors are invited to call in and see the changes.
3. Library Services 3.1. Cunnamulla Library SLQ Grants: Council submitted an application for a “Public Library Strategic Priority” Grant provided by State Library of Queensland for further resources to enable the continual improvement in delivery of library services to the Paroo community. As a recognised benchmark for Library services, Council features predominately on LEEDR’s website and Face Book pages and in their advice to all libraries of the opening of this grant round, advised potential applicants to contact Council for information on who to partner with and the innovative ways that the LEEDR Multi Touch Hub is being utilised. As such, numerous phone calls and emails have been received from all over Queensland seeking advice and guidance with grant submissions. ANZAC Competition Winners: The annual Anzac Competition winners have been announced, with the closest ever result with only half a point separating the top two (2) Cunnamulla State School entrants. The ultimate winners were; Lily Barrington – Cunnamulla State School Kellie Brain – Sacred Heart School Leaving on the Monday 23rd April, these students are in for an extremely busy time, being exposed to educational experiences unobtainable in Cunnamulla. ILF Radio Interview: Council’s long term partnership with the Indigenous Literacy Foundation has garnering recent publicity, with Council being featured in their March Newsletter. This exposure of the service outcomes being achieved, created the opportunity of a radio interview on Charleville’s 4RR. Exciting Easter Bunny Visits: The Easter Bunny made the anticipated annual appearance at the Monday Music and Playtime program as well as with the Kindy kids when they had their last visit for the term, handing out a few eggs and receiving the normal “mixed reactions” from the kids…. Some love him, some are frightened!
Page 68 of 151144 General Council Meeting Notice & Agenda 17 April 2018
Thanks to Easter Bunny’s assistant Ethan Capewell as well as Cheezy for our Monday Music program. See Attachment A for photos of Cunnamulla
3.2. Wyandra Library School visits/Revised Operating Hours Now that the tourist season has resumed, the library returns to opening 3 half days a week. To accommodate the school Reading Club, the library will open on Friday afternoon as well as two mornings for the local community. As part of Easter celebrations, last week students made Easter hats then paraded in them. See Attachment A for photos of students making their Easter hats and wearing them
3.3. Yowah Library Return of Patrons: With the return of the cooler weather our patrons have also returned. The patrons are very happy to have the Public Access Computer again and it has been in constant use since being installed it. With the return of our patrons, the library will open three half days a week, being the hub of the local community during the busy tourist months. See Attachment A for photos of new Public Access PC. 3.4. Statistical Data March 2018 Cunnamulla Yowah Wyandra Open Days 21 4 7 Items Loaned 728 134 26 Average loans per day 34 10 3 Visitor Statistics 2253 28 48 Average Visitors Per Day 107 7 6 Adult Membership 398 149 41 Junior Membership 145 5 24 Requests made 51 15 11 Internet Hour Usage (hr.) 10 0 0
3.5. Program Highlights for April 2018 Anzac Trip with competition winners Notification of outcome of Public Library Strategic Priority Grant Site visits to Yowah and Wyandra Libraries
4. Regulated Community 4.1. Local Laws Customer service requests for March 2018. Service Area March Received Resolved Dogs 8 8 Cats 0 0 Sheep 0 0 Kangaroo 1 1 Overgrown Allotment 1 In process Water 1 1 Geese 1 1 Lights 2 2 Total 14 13 Dogs registered with Council.
Page 69 of 151144 General Council Meeting Notice & Agenda 17 April 2018
December January February March Cunnamulla 224 228 230 233 Eulo 16 19 19 19 Yowah 10 11 11 11 Wyandra 2 2 2 2 Total 252 260 262 265 Note that registrations become due on July 1 each financial year. Management of Dogs: December January February March No. of Animals Impounded 2 10 8 5 No. of Animals Destroyed 1 5 2 4 Illegally removed 0 0 1 0 Management of Feral cats: December January February March No. of feral cats captured 0 2 0 3
Service Improvements underway: Review of current Local Laws being undertaken, commencing with of Local Law No 2 (Animal Management) 2011 and Subordinate Local Law No 2 (Animal Management) 2011as well as Water usage and management Policy. Review of current condition of Pound underway with renewal options being identified.
5. Asset Management 5.1. Strategic Asset Management: Item / Asset Class Action Schedule Status
AM Policy & Develop Council’s Policy and th 30 April 2018 Identified Framework framework for Asset management. Asset Develop a strategic plan for asset Management 31st May 2018 Identified. management and 3yr action plan. Strategic Plan SAMP to be reviewed and updated to 31st May 2018 Identified inform FY19 Operational planning. Roads and bridges Road Condition assessment to be Road data currently undertaken to inform SAMP and 30th April 2018 being verified and associated Road Plan. analysed. SAMP to be reviewed and updated to Pedestrian 31st May 2018 Identified Network inform FY19 Operational planning. (Footpaths, Still in negotiations with Implement LED Street Lights Program TBA streetlighting) Ergon
SAMP to be reviewed and updated to st Water Supply 31 May 2018 Identified inform FY19 Operational planning. SAMP to be reviewed and updated to 31st May 2018 Identified inform FY19 Operational planning. Wastewater CCTV assessment of Wastewater 31st May 2018 Project underway. underground network Stormwater SAMP to be reviewed and updated to Network and 31st May 2018 Identified inform FY19 Operational planning. Levies Aerodromes SAMP to be reviewed and updated to 31 May 2018 Identified
Page 70 of 151144 General Council Meeting Notice & Agenda 17 April 2018
Item / Asset Class Action Schedule Status inform FY19 Operational planning. Annual CASA audit 31 May 2018 Identified
Buildings & SAMP to be reviewed and updated to st 31 May 2018 Identified Facilities inform FY19 Operational planning. SAMP to be reviewed and updated to 31st May 2018 Identified Waste inform FY19 Operational planning. Management Long-term Waste Management TBA Identified Strategy to be developed. SAMP to be reviewed and updated to 31st May 2018 Identified Plant & inform FY19 Operational planning.
Equipment Review of current recovery rates to st 31 May 2018 Identified inform FY19 operational planning
5.2. Service Improvements: Item Action Schedule Status Bizeassets / Develop Bizeasset capability and In progress Council staff to undertake Mapinfo / integrate with other council systems. training. FAR Discussions commenced with Pitney Bowes re enhanced council serviceability for Mapinfo.
5.3. Resourcing: Team Leader, Asset Management being advertised, with current activity being undertaken by external consultant.
Page 71 of 151144 General Council Meeting Notice & Agenda 17 April 2018
5.4. Operational & Capital Projects:
% Risks being managed % Constr Planning uction Budget Scope Target & Design Compl Funding on Schedule being Project Budget Job Code Actual Ytd completion Complete ete Source Target being Meet delivered Progress / Next actions Capital program: Old Power Station asbestos 2390-0200- $5,000 30/12/18 5% 0% LGGSP Yes Yes Yes Stored materials are being removed in preparation for removal $160,000 0002 work to commence. Scope of Works and Contract documents in preparation. Shire Hall Dressing Rooms $40,000 2390-0300- 30/12/18 0% 0% LGGSP Yes Yes Yes Sketch Plan completed. Scope of Works and Contract asbestos removal and 0002 documentation in preparation. refurbishment Shire Hall removal of asbestos $300,000 2390-0300- 30/6/19 0% 0% LGGSP Yes Yes Yes To follow on appointment of Civic Centre design exterior panels 0002 consultant. Climate Control Upgrade $50,000 1550-007- $16,500 30/6/18 50% 50% W4Q2 Yes Yes Yes Civic Centre basic complete 0001 General Carpentry and $400,000 1550-0007- $59,100 25% 25% W4Q2 Yes Yes Yes In progress building repairs 0002 Cunnamulla Recourse $50,000 1550-0007- $2,700 30/9/18 0% 0% W4Q2 Yes Yes Yes RFQ for demolition and fencing works closes 20/4/18 Demolish sheds and 0003 replace fence Replacement canteen Public Infrastructure Upgrades $200,000 1550-0007- $1,370 31/12/18 0% 0% W4Q2 Yes Yes Yes Proposal for Eulo new toilet block and alteration and 0004 repairs to Hall toilet in preparation. Eulo Hall Toilet Refurbish Proposal for park in Yowah in preparation. Eulo Hall disability toilet Lions Rotunda upgrade - Completed Eulo Picnic Area toilet Yowah Cemetery Fence $60,000 $59,721 31/12/18 100% 80% Yes Delay Delay Fence materials purchased, pending approval of Native Title. Noorama Recreation upgrade $22,500 1550-007- $0 31/12/18 0% 0% W4Q2 Yes Yes Yes Not yet commenced. Tennis court surface 008 Play and shade equipment JKP Canteen $50,000 1550-007- $0 31/12/18 0% 0% W4Q2 Yes Yes Yes Not yet commenced 0010 Shire Hall Kitchen $55,000 1550-007- $0 31/12/18 20% 0% W4Q2 Yes Yes Yes RFQ document in preparation refurbishment 0010 Noorama Racecourse $33,500 30/6/18 100% 10% Insurance Yes Yes Yes Construction commenced. Amenities New Civic Centre Concept $100,000 30/9/18 0% N/A PSC Functional scope RFQ developed. Contract documents being finalised to send out to Architects. Operational Projects: Sale of house at 38 Watson 30/6/18 0% 0% Yes Yes Yes Sale proposal requested from Elders. Street Sale of house at 11 Mabel 30/6/18 0% 0% Yes Yes Yes Sale proposal requested from Elders. Street.
Page 72 of 151144 General Council Meeting Notice & Agenda 17 April 2018
Attachment A Cunnamulla Library Photos March 2018
Lilly Barrington winner for Cunnamulla Kellie Brain winner for Sacred Heart School
Kindy kids with Easter Bunny Monday Music group with Easter Bunny Wyandra Library Photos February 2018
Wyandra students making their Easter hats and The finished product!
Yowah Library Photos January 2018
Yowah’s new Public Access Computer
Page 73 of 151144 General Council Meeting Notice & Agenda 17 April 2018
8.2.2 FINANCIAL POSITION UPDATE REPORT Council Meeting: 17 April 2018 Department: Corporate and Community Author: Patricia Jordan and Claire Alexander
Purpose The purpose of this document is to provide Council with an update on our current financial position and the process agreed to review the 2017/18 Budget.
Recommendation • That Council receive and note the Financial Report for the month of March 2018 as presented.
Discussion Monthly Financial Report
Attachment List • Monthly Financial Report for the month of March 2018
Page 74 of 151144 General Council Meeting Notice & Agenda 17 April 2018
MONTHLY FINANCIAL REPORT
MARCH 2018
Page 75 of 151144 General Council Meeting Notice & Agenda 17 April 2018
Contents
1 Executive Summary 1.1 Operating Performance 1.2 Capital Performance 1.3 Financial Position 1.4 Financial Sustainability
2 Financial Analysis 2.1 Income Statement Analysis 2.2 Capital Expenditure Analysis
3 Financial Position 3.1 Cash and Investments 3.2 Rates and Charges 3.3 Sundry Debtors 3.4 Borrowings
Appendix A • Revenue and Expenditure Report – PCS • Statement of Comprehensive Income 2017/18 • Statement of Financial Position 2017/18 • Cash flow Statement 2017/18 • Monthly Cash Flow Dashboard - QTC • Capital Works Schedule 2017/18 • Capital – Operational Works Carry Over Schedule
Indicator Legend: No action required Requires active monitoring Immediate action required
Page 76 of 151144 General Council Meeting Notice & Agenda 17 April 2018 1. EXECUTIVE SUMMARY
1.1 Operational Performance
Account Classification Budget YTD $ Actual YTD $ YTD Variance $ Annual Budget $
Revenue 9,371,448 8,363,787 - 1,007,660 14,184,918 Expenditure 14,873,390 16,189,991 1,316,601 18,868,109 Operating Surplus/(Deficit) - 5,501,943 - 7,826,204 - 2,324,261 - 4,683,191 1.2 Capital Performance
Account Classification Annual Budget $ YTD Actual $ YTD Variance $
Revenue 6,379,801 3,677,781- 2,702,020 Expenditure 9,411,704 3,145,040- 6,266,663 - 3,031,903 532,741 3,564,643 1.3 Financial Position Account Classification Annual Budget $ Actual $ Section Cash and cash equivalents 6,615,517 7,260,547 3.1 Rates Debtors 397,005 1,697,506 3.2 Sundry Debtors 1,550,347 482,403 3.3 Borrowings 1,707,105 1,783,598 3.4
Net Current Assets (Working Capital) 7,120,373 8,768,523 Net Assets & Total Equity 3,152,882 3,527,448
1.4 Financial Sustainability Indicators
Description Target Budget Forecast Indicator Operating Surplus Ratio* 0 to 10% -31% -33.02% Net Financial Asset/Liability Ratio** No > 60% -23% -37.81%
Asset Sustainability Ratio*** > 90% 69% 99.80%
Net Operating Surplus ratio – measures the extent to which operating revenues raised cover operational expenses. *Higher ratio compared to original budget mainly due to carry over projects whereby Council will spend this financial year while grant received in the prior year. Due to Council’s inability to raise operating revenue (very low number of ratepayers), the current position is that it’s operating surplus ratio will always be below 0% until such time the operating revenue is equal to or greater than operating expenses. Net Financial Asset/Liability ratio – measures the extent to which the net financial liabilities of Council can be repaid from operating revenues. ** Higher than expected total current assets at year end and at Q1 & Q2. Council’s position is less than 0% (which is also less than positive 60%). This means that Council has capacity to increase loan borrowings as and when required. Asset Sustainability ratio – reflects the extent to which the infrastructure assets managed by Council are being replaced as they reach the end of their useful lives. *** The forecast result of 99.8% is more than the target of 90%, this is due to the finalisation of the carry over projects, which have been taken up at Q1 & Q2.
Page 77 of 144 General Council Meeting Notice & Agenda 17 April 2018 2 FINANCIAL ANALYSIS
2.1 Income Statement Analysis Revised Annual Account Description YTD Budget $ YTD Actual $ YTD Variance $ Budget $
Net Rates, Levies & Charges 4,038,329 3,918,008 - 120,321 3,929,188 Fees & Charges 186,495 194,979 8,483 237,866 Rental Income 123,355 101,227 - 22,129 184,738 Interest Received 129,464 117,889 - 11,575 179,303 Recoverable Works 1,920,082 1,017,935 - 902,147 3,305,765 Other Income 73,934 92,287 18,353 48,860 Operating Grants & Contributions 2,899,787 2,921,462 21,675 6,299,199 Total Operating Revenue 9,371,448 8,363,787 - 1,007,660 14,184,918
Sale from Plant 55,750 - - 55,750 223,000 Capital Grants & Contributions 4,553,770 3,677,781 - 875,989 6,156,801 Total Revenue 13,980,968 12,041,568 - 1,939,399 20,564,720
Expenses Employee Benefits 4,536,824 4,694,861 158,036 6,278,624 Materials & Services 5,090,011 6,238,710 1,148,699 5,589,597 Finance Costs 101,457 110,958 9,501 140,000 Depreciation and Amortization 5,145,098 5,145,462 364 6,859,887 Total Expenses 14,873,390 16,189,991 1,316,601 18,868,109
Results from Operations - 892,423 - 4,148,423 -3,256,000 1,696,611 2.1.1 Operating Revenue: Actual operating revenue to date is slightly lower than budgeted, due to; o Rates and charges have been issued for the financial year, reminder notices have been issued and Sale of Arrears are currently in the hands of the solicitors. o Fees and charges actuals are currently higher than budget, this is due to the overwhelming number of funerals which have been conducted to date. This position will be further increased with “stock on agistment” invoices to be raised. o Rental income is down, this is due to council subsidising rent for consultant staff and contractual arrangements. o Outstanding Recoverable Works with WRUP (approximately $56K) and RMPC claims to be claimed. o Financial Assistance Grants, received 50% allocation of the 2017/18 FAGS ($2,540,592 in advance in 2016/17), and three quarterly payments have been received in 2017/18 2.1.2 Capital Revenue: Capital Revenue received to date includes the following: • Works 4 Qld $ 868K • TIDS $ 411K • LGSSP – Asbestos Removal $ 120K • R2R $1,028K • Water & Sewerage $1,251K, o Milestone 1 Payment B.O.R Projects (3 x Bores and CCTV) $ 847K. In addition, Final invoices for B.O.R. Projects $404K (watermains & sludge beds) have been received.
Page 78 of 151144 General Council Meeting Notice & Agenda 17 April 2018 2.1.3 Operating Expenditure: Actual operating expenses are higher than budgeted year to date, mainly due to; Employee benefits: • Actual employee costs are higher than budget by $158K. Budget figures are calculated by dividing the annual budget equally over the 12mth period; therefore at differing periods of the year the actuals will fluctuate with the amount of work performed. YTD Budget $ YTD Actual $ YTD Variance $ Annual Budget $ Normal 2,936,650 Overtime 366,732 Servicing 65,542 Live Sewer 52,596 Wages & Salaries 3,421,520 Leave taken 952,932 Training, EBA & Staff Events 109,692 Public Holidays 123,351 Workplace, Health & Safety 83,642 Wet & Other 3,723 Other Benefits 1,273,340
Employee Benefits 4,536,824 4,694,861 -158,037 6,278,624
Material & Services: Materials and services actuals are over budget by $1,149K, due to; • Annual payments for vehicle registrations, insurances and work cover while Budget is allocated equally over the 12 month period. • RMPC & WRUP (Mitchell Highway) has had further expenditure since last claims. • Budget is allocated equally over the 12 month period as there is no certainty as to when these expenditures are going to be incurred over the financial year.
Depreciation: • Depreciation journal for three quarters have been generated for this financial year.
Attachments: • Revenue and Expenditure Report – PCS • Statement of Comprehensive Income 2017/18 • Statement of Financial Position 2017/18 • Revenue and Expenditure Summary – February 2018
Page 79 of 151144 General Council Meeting Notice & Agenda 17 April 2018 2.2 Capital Expenditure Analysis Capital expenditure has commenced for the financial year, Council has been working on externally funded projects i.e: TIDS, Works 4 Qld, R2R, Water, Sewerage and Drainage and others. 2017/18 Program Variance (Bud vs Department/Units Annual Budget $ Actual YTD $ YTD Actual) Comme nts TV/Radio Transmitters 38,400 38,529 129 Completed Building Renewals 982,000 200,686 -781,314 Yapunyah Lodge (COCC) 90,000 -90,000 Information Technology 26,135 26,135 0 Plant Replacement 818,000 -818,000 Roads & Drainage - TIDS 1,200,000 698,092 -501,908 Roads to Recovery 863,204 201,817 -661,387 Works4Qld (2017-2019) 990,000 168,577 -821,423 Bridges Renewal Program - Deep Creek 65,000 -65,000 Water, Sewerage & Drainage 2,032,281 49,311 -1,982,970 Totals $ 7,105,020 $ 1,383,146 -$ 5,721,874
2016/17 Carry Over Projects Variance (Bud vs Department/Units Annual Budget $ Actual YTD $ YTD Actual) Recreation 19,170 36,839 17,669 Completed Buildings 101,876 6,753 -95,123 Economic Development & Tourism 56,137 26,990 -29,147 Information Technology 5,000 -5,000 Cemetery Services 53,853 19,702 -34,151 Plant Replacement 138,433 126,708 -11,725 Completed Parks & Gardens 35,000 30,286 -4,714 Completed Airport 6,400 6,400 0 Completed Works4Qld 734,997 616,519 -118,478 Council Funded Works 45,349 45,349 0 Completed TIDS 174,104 168,729 -5,375 Completed Roads to Recovery 672,188 416,126 -256,062 Water, Sewerage & Drainage 264,176 261,492 -2,684 Totals $2,306,684 $1,761,894 -$544,790
Attachments: Project by project summarisation available in; • Capital - Works Schedule 2017/18 • Capital – Operational Works Carry Over Schedule
Page 80 of 151144 General Council Meeting Notice & Agenda 17 April 2018 Unspent Capital Grants being; B.O.R. Water ($ 597K), B.O.R. 3. Financial Position Analysis 2,123,000 sewerage( $250K) Works 4 Qld 2017-2019 ($427K) R2R ($849K) 3.1 Cash and Investments Council mainly invest excess cash with Queensland Treasury Corporation. For 28th February Cash held by Council at 31st March is the month of March, the average investment rate is 2.23%, against a 90 day Overview: 2018 bank bill rate of 1.93%. Funds under higher than expected, due to the; $ 7,119,631 Investment • in advance receipt of grant relating to Bores and CCTV projects Weighted Average Interest Rate v Benchmark Cash at Bank 3.00% and cash on $ 153,518 • Performance in delivery of Capital hand Program, with several externally 2.50% funded projects not started. Actual As such, Council has increased its 2.00% Total Cash and $ 7,273,149 restricted funds to include a $2.1 million 1.50% Investments allocation for Unspent Grant received for Capital projects. 1.00% Being made up of; 0.50% Funds available for Operational purposes: 3,952,797 0.00%
Internal Restrictions: Actual Budget Budget Opening Actual Exp Reserve Transfer Additions Reserves Reserves Balance 31/01/18 Balance from 2017/18 Balance Cashflow Overview 31/01/18 Reserves 8,000,000 Building 451,644 71,906 379,737 72,000 379,644 Actuals Reserve - 7,500,000 Storm Water Forecast 73,575 - 73,575 - 36,200 109,775 Reserve 7,000,000 Plant Reserve 814,179 - 814,179 648,000 - 166,179 6,500,000 Carry Over 243,206 30,753 212,453 35,000 - 208,206 6,000,000 Projects 15/16 Carry Over 801,394 330,534 470,860 588,094 - 213,300 5,500,000 Projects 16/17 Works 4 Qld 5,000,000 189,542 189,542 - 189,542 - - 16/17 4,500,000 DV & 342,782 216,813 342,782 - - Wellbeing 125,969 4,000,000 Community Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 113,324 - 113,324 - 113,324 Housing - Wild Dog 6,924 6,924 - - - 6,924 Community - Grants Attachments • Cash flow Statement 2017/18 3,036,570 846,472 2,190,097 1,875,418 36,200 1,197,352 • Monthly Cash Flow Dashboard - QTC
Page 81 of 144 General Council Meeting Notice & Agenda 17 April 2018
3.2 Rates and Charges Comparison Summary of Outstanding Rates (General & Services)
Current Rates Outstanding 2017/18 Differential Rate Category: Mar-17 Mar-18 Balance brought forward (including interest) - Arrears 384,841 Urban $397,529.34 $410,119.39 Urban - Other $143,242.33 General Rates, municipal and garbage charges 4,146,831 Rural $140,519.66 $132,722.16 Mining Claims $5,091.67 $8,562.76 State Government Emergency Management Levy 152,708 Mining Leases $14,697.97 $18,739.55 $557,838.64 $713,386.19 Rural Fire Service Levy 6,430
Supplementary Assessments -27,742 13.15% 15.38%
Interest 93,549
Less Pensioner Rebates 31,931
To be collected 4,756,617 OUTSTANDING RATES $3,000,000.00 Collected -3,817,855 $2,500,000.00 Discount Allowed/Write Offs -193,445 Actual
$2,000,000.00 Forecast Percentage collected to date -80.26% $1,500,000.00 Actual Balance outstanding at 31 March, 2018 713,386 $1,000,000.00 Forecast balance outstanding at 31 March, 2018 750,000 $500,000.00 Rates and charges for the financial year were levied in August 2017 and in January 2018. 80.26% of rates collectible have been collected as at end of March and with $0.00 rates still to be collected at $713K (Forecast YTD $750K). Jun-17 Aug-17 Oct-17 Dec-17 Feb-18 Apr-18 Jun-18 Arrears – Sale of Land - Solicitors have been notified of those that have paid and have been requested to proceed to the next stage in proceed to the next stage in the process.
Page 82 of 151144 General Council Meeting Notice & Agenda 17 April 2018
Differential Rate Category: Urban Cunnamull Balance a - Outstandi Residentia Cunnamull Eulo - Wyandra - Yowah - Mining Mining ng l a - Other Eulo Other Wyandra Other Yowah Other Rural Claims Leases 31/03/2018 Properties in Arrears No. Of Assessments 144 62 16 1 16 10 26 5 46 16 17 359 Years Outstanding: Current: 1st Levy 65,688.32 19,096.20 2,474.48 0.00 4,634.02 4,891.30 5,735.83 1,599.80 17,952.21 1,438.75 2,158.25 125,669.16 2nd Levy 187,542.56 50,875.36 7,790.73 426.20 8,549.52 7,577.34 12,447.78 3,624.00 66,882.28 3,288.60 2,975.64 351,980.01 1 62,950.07 19,350.87 242.92 0.00 6,002.29 5,313.77 4,266.92 2,236.16 24,948.04 1,792.00 3,509.00 130,612.04 2 29,523.38 7,396.79 0.00 0.00 2,784.80 1,084.98 2,938.00 2,206.80 10,714.05 1,326.60 2,677.40 60,652.80 3 10,732.26 3,815.97 0.00 0.00 2,691.75 0.00 1,176.75 1,829.41 3,502.96 256.79 1,734.62 25,740.51 4 2,739.87 825.10 0.00 0.00 653.20 0.00 1,278.63 1,300.93 123.81 0.00 1,214.83 8,136.37 5 1,892.62 266.10 0.00 0.00 0.00 0.00 881.60 881.60 0.00 0.00 400.00 4,321.92 5+ 655.90 0.00 0.00 0.00 0.00 0.00 1,596.20 1,596.20 0.00 0.00 749.28 4,597.58 Interest 29,770.72 9,451.32 241.17 0.00 3,259.15 1,660.28 4,394.37 4,550.09 10,542.12 937.52 3,912.97 68,719.71 391,495.70 111,077.71 10,749.30 426.20 28,574.73 20,527.67 34,716.08 19,824.99 134,665.47 9,040.26 19,331.99 780,430.10
Less Properties Paid in Advance No. Of Assessments 63 23 2 0 4 1 14 0 5 4 1 117 -49,567.93 -8,132.06 -665.22 0.00 -78.90 -1,542.92 -4,043.63 0.00 -1,943.31 -621.44 -448.50 -67,043.91
Properties Paid in Full No. Of Assessments 284 176 40 7 34 9 100 12 273 92 24 1051
TOTAL No of Assessments 491 261 58 8 54 20 140 17 324 112 42 1,527 Total Arrears 341,927.77 102,945.65 10,084.08 426.20 28,495.83 18,984.75 30,672.45 19,824.99 132,722.16 8,418.82 18,883.49 713,386.19
Page 83 of 151144 General Council Meeting Notice & Agenda 17 April 2018
3.3 Sundry Debtors
Summary of Outstanding Debtors OUTSTANDING SUNDRY DEBTORS Category: Mar-18 $1,800,000.00 Current $54,325.94 $1,600,000.00 >30 days $11,544.85 $1,400,000.00 >60 days $321,689.00 $1,200,000.00 >90 days $6,185.76 $1,000,000.00 >90 days Total $393,745.55 $800,000.00 >60 days $600,000.00 >30 days Current $400,000.00 $200,000.00 $1,292.30 $14,786.20 $9,793.42 $0.00 Jul-17 Sep-17 Nov-17 Jan-18 Mar-18 $26,021.05 $1,856.62 -$3,777.90 -$200,000.00 OUTSTANDING SUNDRY DEBTORS $60.94 $4,990.70 $2,297.84 $330.00 $8,061.50 $5,778.38
$68.00 In terms of the Sundry debtors position at the end of March, the>60 Days relates to revised claims to State Development for Final BOR Grant – Water $322,186.50 Main Upgrade.
Government & Grants Main Roads Private Works Health/Food Licence Registrations Agistment Stock Route Agistment Wild Dog - Meat for Baiting Rent - Council Housing Rent - Community Housing Rent - Commercial Avgas/Jet A1 Bullride Sponsorship 2017 Funerals Miscellaneous
Page 84 of 151144 General Council Meeting Notice & Agenda 17 April 2018
3.4 Borrowings
Outstanding balances of loans for the period ending 31st March, 2018 are as follows:-
Interest Rate Book Value (inc Loan Description Amount Maturity Date Adminstration) Depot Extension 2012 $319,405 15/12/2031 5.7660% Depot Building 06/07 $345,844 15/12/2024 7.0770% Depot Building 05/06 $472,035 15/06/2026 7.2980% Eulo Water $236,017 15/06/2026 7.2980% SCAP Water (Cunnamulla) $213,376 15/06/2025 7.1670% Museum/Art Gallery $160,032 15/06/2025 7.1670% Total $1,746,708
The next repayment will fall due 15th June, 2018. QTC loans are paid once per quarter.
Page 85 of 151144 General Council Meeting Notice & Agenda 17 April 2018 General Ledger2018.2.27.1 Revenue and Expenditure Page - 1 (Accounts: 1000-0001-0000 to 4500-7030-0000. All report groups. 75% of year elapsed. To Details. Excludes committed costs) PAROO SHIRE COUNCIL (Budget for full year) Financial Year Ending 2018 Printed(PATRICIAJ): 10-04-2018 6:48:31 PM ======------REVENUE ------EXPENDITURE ------SURPLUS/(DEFICIENCY) --- 31 Mar 2018 Budget 31 Mar 2018 Budget 31 Mar 2018 Budget
1000-0001 GOVERNANCE
1100-0002 CORPORATE SERVICES 1110-0003 EXECUTIVE 1110-1100 Grants, Subsidies & Contributions 0.00 0% 0 1110-1100-0030 Recurrent State Government Grants 0.00 0% 0 1110-1500 Fees & Charges 0.00 0% 0 1110-1500-0009 Fees - Commercial 0.00 0% 0 1110-1600 Sundry Income 0.00 0% 0 1110-1600-0022 Project Development (Efficiencies) 0.00 0% 0 1110-2100 Operational/Overhead Expense 704,581.24 88% 798,284 1110-2100-0060 Salaries & Wages - Ordinary & OT 323,569.69 94% 344,129 1110-2100-0061 Internal plant hire charge 21,000.00 41% 51,500 1110-2100-0063 Councillor Allowances 172,162.48 77% 222,160 1110-2100-0081 Consultants 47,493.30 122% 39,000 1110-2100-0084 Councillor Expenses - Other 7,147.35 143% 5,000 1110-2100-0090 Donations Paid to Community Groups 21,430.64 49% 43,495 1110-2100-0100 Employee Related costs 17,402.98 134% 13,000 1110-2100-0101 Entertainment & Civic Receptions 1,013.56 20% 5,000 1110-2100-0151 Project Development (Efficiencies) 0.00 0% 0 1110-2100-0170 Subscriptions and Registrations 53,320.99 97% 55,000 1110-2100-0200 Other Materials and Services 40,040.25 200% 20,000 ------1110-0003 EXECUTIVE 0.00 0% 0 704,581.24 88% 798,284 (704,581.24) 88% (798,284)
1130-0003 HR & ADMINISTRATION 1130-1100 Grants, subsidies & contributions 1,506,732.75 39% 3,891,284 1130-1100-0035 Financial Assistance Grant 1,506,732.75 39% 3,891,284 1130-1500 Fees & charges 0.00 0% 0 1130-1500-0009 Fees - Commercial 0.00 0% 0 1130-1600 Sundry income 9,993.74 167% 6,000 1130-1600-0022 Other Sales 876.61 88% 1,000 1130-1600-0025 Insurance Payouts 0.00 0% 5,000 1130-1600-0028 Sundry Income 9,117.13 ---% 0 1130-2100 Operational/Overhead Expense 414,233.50 68% 608,642 1130-2100-0060 Salaries & Wages - Ordinary & OT 241,175.82 60% 404,169 1130-2100-0061 Internal plant hire charge 9,500.00 50% 19,000 1130-2100-0077 Advertising and Marketing 9,715.11 54% 18,000 1130-2100-0081 Consultants 4,178.96 ---% 0 1130-2100-0130 Insurance 59,045.53 88% 67,473 1130-2100-0140 Legal Expenses 16,792.19 336% 5,000 1130-2100-0153 Rent Expense - Residential 3,960.00 ---% 0 1130-2100-0160 Repairs and Maintenance 0.00 0% 0 1130-2100-0171 Collective Agreement 0.00 0% 0 1130-2100-0203 Postage, printing & stationery 33,715.23 84% 40,000 1130-2100-0204 Telephone, internet & mobile 36,150.66 66% 55,000 1130-2600 Depreciation & Amortisation 0.00 0% 0 1130-2600-0500 Depreciation - Buildings 0.00 0% 0 1130-2600-0508 Depreciation - Other Assets 0.00 0% 0
Page 86 of 151144 General Council Meeting Notice & Agenda 17 April 2018 General Ledger2018.2.27.1 Revenue and Expenditure Page - 2 (Accounts: 1000-0001-0000 to 4500-7030-0000. All report groups. 75% of year elapsed. To Details. Excludes committed costs) PAROO SHIRE COUNCIL (Budget for full year) Financial Year Ending 2018 Printed(PATRICIAJ): 10-04-2018 6:48:31 PM ======------REVENUE ------EXPENDITURE ------SURPLUS/(DEFICIENCY) --- 31 Mar 2018 Budget 31 Mar 2018 Budget 31 Mar 2018 Budget 1130-2600-0520 Amortisation 0.00 0% 0 1130-2900 Capital Expenses 0.00 0% 0 1130-2900-6003 Impairment - Buildings 0.00 0% 0 ------1130-0003 HR & ADMINISTRATION 1,516,726.49 39% 3,897,284 414,233.50 68% 608,642 1,102,492.99 34% 3,288,642
1140-0003 INFORMATION TECHNOLOGY 1140-1600 Sundry income 0.00 0% 0 1140-1600-0028 Sundry Income 0.00 0% 0 1140-1600-0038 Gain/loss -sale of Non Current Asset 0.00 0% 0 1140-2100 Operational/Overhead Expense 187,867.03 82% 228,000 1140-2100-0080 Communication and IT 187,867.03 82% 228,000 1140-2600 Depreciation & Amortisation 31,500.00 75% 42,000 1140-2600-0510 Depreciation - IT & Communications 31,500.00 75% 42,000 ------1140-0003 INFORMATION TECHNOLOGY 0.00 0% 0 219,367.03 81% 270,000 (219,367.03) 81% (270,000)
1150-0003 EMPLOYMENT CREATION 1150-1100 Grants, subsidies & contributions 0.00 0% 25,000 1150-1100-0032 Recurrent Contributions 0.00 0% 25,000 1150-2100 Operational/Overhead Expense 47,613.02 61% 78,042 1150-2100-0060 Salaries & Wages - Ordinary & OT 47,613.02 68% 70,042 1150-2100-0200 Other Materials and Services 0.00 0% 8,000 ------1150-0003 EMPLOYMENT CREATION 0.00 0% 25,000 47,613.02 61% 78,042 (47,613.02) 90% (53,042)
1200-0003 FINANCE 1200-1500 Fees & charges 0.00 0% 0 1200-1600 FINANCE - Sundry Income 222.73 45% 500 1200-1600-0028 FINANCE - Sundry Income 222.73 ---% 0 1200-2100 Operational/Overhead Expense 387,174.13 73% 528,226 1200-2100-0060 Salaries & Wages - Ordinary & OT 269,503.73 69% 393,226 1200-2100-0061 Internal plant hire charge 0.00 0% 0 1200-2100-0072 Audit Fees - QAO 24,000.00 55% 44,000 1200-2100-0073 Audit Fees - Internal 9,650.05 60% 16,000 1200-2100-0081 FINANCE - Consultants 78,308.98 104% 75,000 1200-2100-0082 Contractor 0.00 0% 0 1200-2100-0085 Conferences 86.37 ---% 0 1200-2100-0100 Employee Related costs 0.00 0% 0 1200-2100-0102 FINANCE - Training 0.00 0% 0 1200-2100-0142 FINANCE - Motor Vehicle Expenses 0.00 0% 0 1200-2100-0153 Rent Expense - Residential 0.00 0% 0 1200-2100-0170 Subscriptions and Registrations 0.00 0% 0 1200-2100-0200 Other Materials and Services 5,625.00 ---% 0 1200-2200 Asset maintenance & servicing 0.00 0% 0 1200-2200-0060 Salaries & Wages - Ordinary & OT 0.00 0% 0 1200-2200-0061 Internal plant hire charge 0.00 0% 0 1200-2200-0102 Training 0.00 0% 0 1200-2200-0180 Valuations 0.00 0% 0 1200-2200-0200 Other Materials and Services 0.00 0% 0 1200-2500 Finance costs 70.00 ---% 0
Page 87 of 151144 General Council Meeting Notice & Agenda 17 April 2018 General Ledger2018.2.27.1 Revenue and Expenditure Page - 3 (Accounts: 1000-0001-0000 to 4500-7030-0000. All report groups. 75% of year elapsed. To Details. Excludes committed costs) PAROO SHIRE COUNCIL (Budget for full year) Financial Year Ending 2018 Printed(PATRICIAJ): 10-04-2018 6:48:31 PM ======------REVENUE ------EXPENDITURE ------SURPLUS/(DEFICIENCY) --- 31 Mar 2018 Budget 31 Mar 2018 Budget 31 Mar 2018 Budget 1200-2500-0310 Bank Charges - GST 0.00 0% 0 1200-2500-0314 Bank Charges - No GST 70.00 ---% 0 ------1200-0003 FINANCE 222.73 45% 500 387,244.13 73% 528,226 (387,021.40) 73% (527,726)
1205-0003 ASSETS 1205-2100 Operational/Overhead Expense 118,659.73 50% 239,342 1205-2100-0060 Salaries & Wages - Ordinary & OT 78,116.06 50% 155,342 1205-2100-0061 Internal plant hire charge 9,500.00 50% 19,000 1205-2100-0081 Consultants 0.00 0% 30,000 1205-2100-0180 Valuations 2,700.00 18% 15,000 1205-2100-0200 Other Materials & Services 28,343.67 142% 20,000 ------1205-0003 ASSETS 0.00 0% 0 118,659.73 50% 239,342 (118,659.73) 50% (239,342)
1210-0003 STAFF RESOURCES 1210-1600 Sundry Income 453.82 ---% 0 1210-1600-0028 Sundry Income 453.82 ---% 0 1210-1700 Internal income 1,209,083.27 60% 2,022,647 1210-1700-5501 Recoveries - Annual Leave 264,306.93 60% 438,293 1210-1700-5502 Recoveries - Long Service Leave 38,204.76 62% 61,388 1210-1700-5503 Recoveries - Sick/Family Leave 82,021.69 60% 135,866 1210-1700-5504 Recoveries - Public Holidays 87,976.35 61% 144,443 1210-1700-5505 Recoveries - Wet Days 50,636.02 58% 87,568 1210-1700-5506 Recoveries - WorkCover 54,703.66 59% 92,082 1210-1700-5507 Recoveries - Training 78,303.52 58% 135,415 1210-1700-5508 Recoveries - FBT 7,569.06 58% 13,090 1210-1700-5509 Recoveries - QA & WHS 119,934.38 59% 203,122 1210-1700-5510 Recoveries - Floating Plant 4,948.61 58% 8,576 1210-1700-5511 Recoveries-Protective Cloth/Uniform 26,542.47 61% 43,784 1210-1700-5512 Recoveries - Project Management 82,217.82 58% 142,186 1210-1700-5513 Recoveries - Creditors 0.00 0% 0 1210-1700-5517 Recoveries - Superannuation 311,718.00 60% 516,834 1210-2100 Operational/Overhead Expense 951,073.78 45% 2,093,647 1210-2100-0062 Staff Superannuation 381,634.13 74% 516,834 1210-2100-0065 Salaries & Wages - Annual Leave (1,057.73) 0% 438,293 1210-2100-0066 Salaries & Wages-Long Service Leave 0.00 0% 61,388 1210-2100-0067 Salaries & Wages - Public Holidays 123,351.19 85% 144,443 1210-2100-0068 Salaries & Wages - WH&S 72,780.70 36% 203,122 1210-2100-0069 Salaries & Wages - Wet/Other 3,723.02 2% 242,844 1210-2100-0070 Salaries & Wages - Sick/Family Leave 124,089.35 91% 135,866 1210-2100-0071 Work Cover Premium 108,579.04 118% 92,082 1210-2100-0072 Floating Plant & Loose Tools 4,739.40 55% 8,576 1210-2100-0100 Protective Clothes & Uniforms 23,542.20 54% 43,784 1210-2100-0102 Training 51,147.88 38% 135,415 1210-2100-0171 EBA & Staff Events 58,544.60 82% 71,000 1210-2150 Employee Benefits - Operational 829,899.90 ---% 0 1210-2150-0065 Annual Leave Taken 707,018.98 ---% 0 1210-2150-0066 Long Service Leave Taken 122,880.92 ---% 0 ------1210-0003 STAFF RESOURCES 1,209,537.09 60% 2,022,647 1,780,973.68 85% 2,093,647 (571,436.59) 805% (71,000)
Page 88 of 151144 General Council Meeting Notice & Agenda 17 April 2018 General Ledger2018.2.27.1 Revenue and Expenditure Page - 4 (Accounts: 1000-0001-0000 to 4500-7030-0000. All report groups. 75% of year elapsed. To Details. Excludes committed costs) PAROO SHIRE COUNCIL (Budget for full year) Financial Year Ending 2018 Printed(PATRICIAJ): 10-04-2018 6:48:31 PM ======------REVENUE ------EXPENDITURE ------SURPLUS/(DEFICIENCY) --- 31 Mar 2018 Budget 31 Mar 2018 Budget 31 Mar 2018 Budget 1220-0003 TAXATION 1220-1600 Sundry income 0.00 0% 0 1220-1600-0023 Employee Contributions - FBT 0.00 0% 0 1220-2100 Operational/Overhead Expense 6,404.00 43% 15,000 1220-2100-0092 FBT Expense 6,404.00 43% 15,000 ------1220-0003 TAXATION 0.00 0% 0 6,404.00 43% 15,000 (6,404.00) 43% (15,000)
1230-0003 CASH & INVESTMENTS 1230-1200 Interest Revenue 87,979.94 58% 151,000 1230-1200-0014 Int. on Bank accounts 670.95 67% 1,000 1230-1200-0015 Int. On Investments 87,308.99 58% 150,000 1230-2100 Operational/Overhead Expense 0.54 ---% 0 1230-2100-0200 Rounding 0.54 ---% 0 1230-2500 Finance costs 15,200.03 87% 17,500 1230-2500-0310 Bank Charges - GST 15,200.03 87% 17,500 1230-2500-0314 Bank Charges - No GST 0.00 0% 0 ------1230-0003 CASH & INVESTMENTS 87,979.94 58% 151,000 15,200.57 87% 17,500 72,779.37 55% 133,500
1240-0003 DEBT MANAGEMENT 1240-1200 Interest on Overdue Accounts 0.00 0% 1,500 1240-1200-0016 Interest on Overdue Accounts 0.00 0% 1,500 1240-1600 Sundry Income 0.00 0% 0 1240-1600-0028 Debt Recovery 0.00 0% 0 1240-2100 Operational/Overhead Expense 0.00 0% 0 1240-2100-0060 DEBT MANAGE - Salaries & Wages - Ord 0.00 0% 0 1240-2100-0061 DEBT MANAGE - Internal plant hire 0.00 0% 0 1240-2100-0086 DEBT MANAGEMENT - Debt Recovery Exp 0.00 0% 0 1240-2100-0140 Legal Expenses 0.00 0% 0 1240-2500 Finance costs 0.00 0% 2,000 1240-2500-0060 Salaries & Wages - Ordinary & Overti 0.00 0% 0 1240-2500-0061 Internal plant hire charge 0.00 0% 0 1240-2500-0300 Finance Costs - QTC 0.00 0% 0 1240-2500-0311 Bad Debts Expense 0.00 0% 2,000 ------1240-0003 DEBT MANAGEMENT 0.00 0% 1,500 0.00 0% 2,000 0.00 0% (500)
1250-0003 RATING MANAGEMENT 1250-1000 Rates Income 2,179,272.68 100% 2,179,323 1250-1000-0001 Rates & Charges - Ordinary Rates 2,381,151.12 99% 2,394,860 1250-1000-0005 Discounts (201,878.44) 94% (215,537) 1250-1000-0006 Rates Received in Advance 0.00 0% 0 1250-1200 Interest 29,909.31 109% 27,500 1250-1200-0016 Interest on Overdue Rates 29,909.31 109% 27,500 1250-1500 RATING - Fees & Charges 5,402.00 108% 5,000 1250-1500-0007 RATING - Fees & Charges - Regulatory 5,402.00 108% 5,000 1250-1600 Sundry income 2,746.26 37% 7,500 1250-1600-0028 RATING MANAGEMENT - Sundry Income 0.00 0% 2,000 1250-1600-0029 Admin Fees - Emergency Fire Levy 2,746.26 50% 5,500 1250-2100 Operational/Overhead Expense 0.00 0% 12,000
Page 89 of 151144 General Council Meeting Notice & Agenda 17 April 2018 General Ledger2018.2.27.1 Revenue and Expenditure Page - 5 (Accounts: 1000-0001-0000 to 4500-7030-0000. All report groups. 75% of year elapsed. To Details. Excludes committed costs) PAROO SHIRE COUNCIL (Budget for full year) Financial Year Ending 2018 Printed(PATRICIAJ): 10-04-2018 6:48:31 PM ======------REVENUE ------EXPENDITURE ------SURPLUS/(DEFICIENCY) --- 31 Mar 2018 Budget 31 Mar 2018 Budget 31 Mar 2018 Budget 1250-2100-0060 RATING - Wages & Salaries 0.00 0% 0 1250-2100-0061 RATING - Internal Plant Hire 0.00 0% 0 1250-2100-0081 Consultants 0.00 0% 0 1250-2100-0086 RATING - Debt Recovery Costs 0.00 0% 0 1250-2100-0180 Valuations 0.00 0% 12,000 1250-2100-0200 Other Materials and Services 0.00 0% 0 1250-2500 Finance costs 1,003.12 50% 2,000 1250-2500-0310 Bank Charges - GST 0.00 0% 0 1250-2500-0311 Bad Debts Expense 1,003.12 50% 2,000 1250-2500-0314 Bank Charges - No GST 0.00 0% 0 ------1250-0003 RATING MANAGEMENT 2,217,330.25 100% 2,219,323 1,003.12 7% 14,000 2,216,327.13 100% 2,205,323
1260-0003 STORES 1260-1600 Sundry Income 0.00 0% 0 1260-1600-0028 Sundry Income 0.00 0% 0 1260-1700 Internal income 55,912.07 46% 120,915 1260-1700-5514 Recoveries - Stores 55,912.07 46% 120,915 1260-2100 Operational/Overhead Expense 89,244.23 76% 117,817 1260-2100-0060 Salaries & Wages - Ordinary & OT 74,874.93 86% 86,817 1260-2100-0061 Internal plant hire charge 9,520.00 50% 19,000 1260-2100-0200 Other Materials and Services 4,948.48 71% 7,000 1260-2100-0201 Stores variance (99.18) -2% 5,000 1260-2900 Capital Expenses 0.00 0% 0 1260-2900-6014 Impairment - Other 0.00 0% 0 ------1260-0003 STORES 55,912.07 46% 120,915 89,244.23 76% 117,817 (33,332.16) <999% 3,098
1270-0003 LOANS PAYABLE 1270-2500 Finance costs 0.00 0% 0 1270-2500-0300 Finance Costs - QTC 0.00 0% 0 ------1270-0003 LOANS PAYABLE 0.00 0% 0 0.00 0% 0 0.00 0% 0 ------1100-0002 CORPORATE SERVICES 5,087,708.57 60% 8,438,169 3,784,524.25 79% 4,782,500 1,303,184.32 36% 3,655,669
1300-0002 ECONOMIC DEVELOPMENT 1300-0003 ECONOMIC DEVELOPMENT 1300-1100 Grants, subsidies & contributions 19,154.00 200% 9,577 1300-1100-0030 Recurrent State Government Grants 19,154.00 200% 9,577 1300-1300 Recoverable works/sales Income 62,559.44 37% 169,000 1300-1300-0022 Other Sales 62,559.44 37% 169,000 1300-1500 Fees & charges 0.00 0% 0 1300-1500-0009 Fees - Commercial 0.00 0% 0 1300-2100 Operational/Overhead Expense 301,908.45 74% 406,406 1300-2100-0060 Salaries & Wages - Ordinary & OT 196,606.49 73% 270,956 1300-2100-0061 Internal plant hire charge 9,500.00 100% 9,500 1300-2100-0077 Advertising and Marketing 35,483.34 64% 55,650 1300-2100-0078 Admin. Supplies & Consumables 0.00 0% 0
Page 90 of 151144 General Council Meeting Notice & Agenda 17 April 2018 General Ledger2018.2.27.1 Revenue and Expenditure Page - 6 (Accounts: 1000-0001-0000 to 4500-7030-0000. All report groups. 75% of year elapsed. To Details. Excludes committed costs) PAROO SHIRE COUNCIL (Budget for full year) Financial Year Ending 2018 Printed(PATRICIAJ): 10-04-2018 6:48:31 PM ======------REVENUE ------EXPENDITURE ------SURPLUS/(DEFICIENCY) --- 31 Mar 2018 Budget 31 Mar 2018 Budget 31 Mar 2018 Budget 1300-2100-0100 Employee Related costs 0.00 0% 0 1300-2100-0102 Meetings & Conferences 3,436.18 57% 6,000 1300-2100-0130 Insurance 0.00 0% 0 1300-2100-0141 Operating leases 0.00 0% 0 1300-2100-0170 Subscriptions and Registrations 0.00 0% 0 1300-2100-0200 Other Materials and Services 56,882.44 88% 64,300 1300-2100-0203 Postage, printing & stationery 0.00 0% 0 1300-2100-0204 Telephone, internet & mobile 0.00 0% 0 1300-2200 Asset maintenance & servicing 0.00 0% 0 1300-2200-0076 Building Asset Maintenance 0.00 0% 0 1300-2200-0150 Power 0.00 0% 0 1300-2400 Cost of goods sold 23,907.08 37% 65,000 1300-2400-0205 Stock purchases 23,907.08 37% 65,000 1300-2500 Finance costs 9,007.80 76% 11,863 1300-2500-0300 Finance Costs - QTC 9,007.80 76% 11,863 1300-2500-0310 Bank Charges - GST 0.00 0% 0 1300-2500-0314 Bank Charges - No GST 0.00 0% 0 1300-2600 Depreciation & Amortisation 0.00 0% 0 1300-2600-0508 Depreciation - Other Assets 0.00 0% 0 ------1300-0003 ECONOMIC DEVELOPMENT 81,713.44 46% 178,577 334,823.33 69% 483,269 (253,109.89) 83% (304,692) ------1300-0002 ECONOMIC DEVELOPMENT 81,713.44 46% 178,577 334,823.33 69% 483,269 (253,109.89) 83% (304,692)
1400-0002 COMMUNITY SERVICES 1410-0003 ADMINISTRATION 1410-1100 Grants, subsidies & contributions 0.00 0% 0 1410-1100-0032 Recurrent Contributions 0.00 0% 0 1410-1500 Fees & charges 0.00 0% 0 1410-1500-0009 Fees - Commercial 0.00 0% 0 1410-1600 Sundry Income 13,689.50 34% 40,000 1410-1600-0028 Sundry Income 13,689.50 34% 40,000 1410-2100 Operational/Overhead Expense 76,117.16 58% 130,296 1410-2100-0060 Salaries & Wages - Ordinary & OT 68,617.16 60% 115,296 1410-2100-0061 Internal plant hire charge 7,500.00 50% 15,000 1410-2100-0077 Advertising and Marketing 0.00 0% 0 1410-2100-0085 Conferences 0.00 0% 0 1410-2100-0100 Employee Related costs 0.00 0% 0 1410-2100-0102 Training 0.00 0% 0 1410-2100-0200 Other Materials and Services 0.00 0% 0 ------1410-0003 ADMINISTRATION 13,689.50 34% 40,000 76,117.16 58% 130,296 (62,427.66) 69% (90,296)
1420-0003 LIBRARY 1420-1100 Grants, subsidies & contributions 34,955.50 116% 30,138 1420-1100-0032 Recurrent Contributions 31,783.00 105% 30,138 1420-1100-0033 Capital State Government Grants 3,172.50 ---% 0 1420-1500 Fees & Charges 4,694.10 117% 4,000 1420-1500-0009 Fees - Commercial 4,694.10 117% 4,000 1420-2100 Operational/Overhead Expense 226,544.70 78% 290,698
Page 91 of 151144 General Council Meeting Notice & Agenda 17 April 2018 General Ledger2018.2.27.1 Revenue and Expenditure Page - 7 (Accounts: 1000-0001-0000 to 4500-7030-0000. All report groups. 75% of year elapsed. To Details. Excludes committed costs) PAROO SHIRE COUNCIL (Budget for full year) Financial Year Ending 2018 Printed(PATRICIAJ): 10-04-2018 6:48:31 PM ======------REVENUE ------EXPENDITURE ------SURPLUS/(DEFICIENCY) --- 31 Mar 2018 Budget 31 Mar 2018 Budget 31 Mar 2018 Budget 1420-2100-0060 Salaries & Wages - Ordinary & OT 138,233.07 67% 205,969 1420-2100-0061 Internal plant hire charge 50.00 ---% 0 1420-2100-0078 Admin. Supplies & Consumables 0.00 0% 0 1420-2100-0080 Communication and IT 0.00 0% 0 1420-2100-0100 Employee Related costs 0.00 0% 0 1420-2100-0151 Programs - Funded (1,454.55) ---% 0 1420-2100-0152 Rent Expense - Commercial 0.00 0% 0 1420-2100-0170 Subscriptions and Registrations 0.00 0% 0 1420-2100-0200 Other Materials and Services 89,716.18 106% 84,729 1420-2100-0204 Telephone, internet & mobile 0.00 0% 0 1420-2200 Asset maintenance & servicing 0.00 0% 0 1420-2200-0076 Building Asset Maintenance 0.00 0% 0 1420-2200-0079 Council Rates 0.00 0% 0 1420-2200-0150 Power 0.00 0% 0 1420-2200-0200 Other Materials and Services 0.00 0% 0 1420-2600 Depreciation & Amortisation 0.00 0% 0 1420-2600-0500 Depreciation - Buildings 0.00 0% 0 1420-2600-0508 Depreciation - Other Assets 0.00 0% 0 ------1420-0003 LIBRARY 39,649.60 116% 34,138 226,544.70 78% 290,698 (186,895.10) 73% (256,560)
1430-0003 SWIMMING POOL 1430-1100 Grants, subsidies & contributions 0.00 0% 0 1430-1100-0030 Recurrent State Government Grants 0.00 0% 0 1430-1100-0033 Capital State Government Grants 0.00 0% 0 1430-1500 Fees & charges 8,539.12 107% 8,000 1430-1500-0009 Fees - Commercial 8,539.12 107% 8,000 1430-2100 Operational/Overhead Expense 269,486.01 280% 96,339 1430-2100-0060 Salaries & Wages - Ordinary & OT 242,889.01 252% 96,339 1430-2100-0061 Internal plant hire charges 229.00 ---% 0 1430-2100-0130 Insurance 0.00 0% 0 1430-2100-0160 Repairs and Maintenance 26,368.00 ---% 0 1430-2100-0171 Stamp Duty 0.00 0% 0 1430-2100-0204 Telephone, internet & mobile 0.00 0% 0 1430-2200 Asset maintenance & servicing 0.00 0% 73,334 1430-2200-0060 Salaries & Wages - Ordinary & OT 0.00 0% 23,834 1430-2200-0061 Internal plant hire charge 0.00 0% 0 1430-2200-0076 Building Asset Maintenance 0.00 0% 0 1430-2200-0079 Council Rates 0.00 0% 0 1430-2200-0150 Power 0.00 0% 0 1430-2200-0200 Other Materials and Services 0.00 0% 49,500 1430-2600 Depreciation & Amortisation 0.00 0% 0 1430-2600-0500 Depreciation - Buildings 0.00 0% 0 1430-2600-0508 Depreciation - Other Assets 0.00 0% 0 ------1430-0003 SWIMMING POOL 8,539.12 107% 8,000 269,486.01 159% 169,673 (260,946.89) 161% (161,673)
1440-0003 CEMETERIES 1440-1100 Grants, subsidies & contributions 0.00 0% 0 1440-1100-0032 Recurrent Contributions 0.00 0% 0 1440-1100-0033 Capital State Government Grants 0.00 0% 0 1440-1500 Fees & charges 88,999.51 90% 99,150
Page 92 of 151144 General Council Meeting Notice & Agenda 17 April 2018 General Ledger2018.2.27.1 Revenue and Expenditure Page - 8 (Accounts: 1000-0001-0000 to 4500-7030-0000. All report groups. 75% of year elapsed. To Details. Excludes committed costs) PAROO SHIRE COUNCIL (Budget for full year) Financial Year Ending 2018 Printed(PATRICIAJ): 10-04-2018 6:48:31 PM ======------REVENUE ------EXPENDITURE ------SURPLUS/(DEFICIENCY) --- 31 Mar 2018 Budget 31 Mar 2018 Budget 31 Mar 2018 Budget 1440-1500-0007 Fees Regulatory & Statutory Charges 88,999.51 90% 99,150 1440-2100 Operational/Overhead Expense 0.00 0% 0 1440-2100-0090 Donations 0.00 0% 0 1440-2100-0130 Insurance 0.00 0% 0 1440-2100-0171 Stamp Duty 0.00 0% 0 1440-2200 Asset maintenance & servicing 33,915.48 78% 43,334 1440-2200-0060 Salaries & Wages - Ordinary & OT 22,149.17 93% 23,834 1440-2200-0061 Internal plant hire charge 3,310.23 44% 7,500 1440-2200-0079 Council Rates 0.00 0% 0 1440-2200-0160 Repairs and Maintenance 0.00 0% 0 1440-2200-0200 Other Materials and Services 8,456.08 70% 12,000 1440-2300 Recoverable works 58,731.58 79% 74,362 1440-2300-0060 Salaries & Wages - Ordinary & OT 14,856.00 200% 7,436 1440-2300-0061 Internal plant hire charge 5,854.00 79% 7,436 1440-2300-0200 Other Materials and Services 38,021.58 64% 59,490 ------1440-0003 CEMETERIES 88,999.51 90% 99,150 92,647.06 79% 117,696 (3,647.55) 20% (18,546)
1450-0003 CELEBRATIONS & FUNCTIONS 1450-1100 Grants, subsidies & contributions 15,000.00 ---% 0 1450-1100-0030 Recurrent State Government Grants 15,000.00 ---% 0 1450-1300 Recoverable works/sales Income 123,753.32 105% 117,543 1450-1300-0021 Function Sales 117,542.96 100% 117,543 1450-1300-0028 Sundry Income 6,210.36 ---% 0 1450-2100 Operational/Overhead Expense 180,475.23 107% 168,025 1450-2100-0060 Salaries & Wages - Ordinary & OT 0.00 0% 5,005 1450-2100-0061 Internal plant hire charges 0.00 0% 0 1450-2100-0077 Advertising and Marketing 0.00 0% 0 1450-2100-0090 Donations Paid to Community Groups 0.00 0% 0 1450-2100-0110 Festivals & Celebrations 171,643.91 123% 140,000 1450-2100-0115 Community Ceremonies 8,831.32 38% 23,020 1450-2100-0130 Insurance 0.00 0% 0 1450-2100-0170 Subscriptions and Registrations 0.00 0% 0 1450-2100-0200 Other Materials and Services 0.00 0% 0 1450-2100-0205 Stock purchases 0.00 0% 0 ------1450-0003 CELEBRATIONS & FUNCTIONS 138,753.32 118% 117,543 180,475.23 107% 168,025 (41,721.91) 83% (50,482) 1460-0003 YAPUNYAH LODGE 1460-1100 Grants, subsidies & contributions 0.00 0% 0 1460-1100-0033 State Government Capital Grants 0.00 0% 0 1460-1100-0037 Contributed Assets 0.00 0% 0 1460-1600 Sundry income 6,614.53 74% 8,925 1460-1600-0010 Rental income - Residential 6,614.53 74% 8,925 1460-2100 Operational/Overhead Expense 31,057.92 65% 48,000 1460-2100-0090 Donations Paid to Community Groups 31,057.92 65% 48,000 1460-2100-0130 Insurance 0.00 0% 0 1460-2100-0171 Stamp Duty 0.00 0% 0 1460-2200 Asset maintenance & servicing 0.00 0% 9,000 1460-2200-0060 Salaries & Wages - Ordinary & OT 0.00 0% 0 1460-2200-0061 Internal plant hire charge 0.00 0% 0 1460-2200-0076 Building Asset Maintenance 0.00 0% 0 1460-2200-0200 Other Materials and Services 0.00 0% 9,000
Page 93 of 151144 General Council Meeting Notice & Agenda 17 April 2018 General Ledger2018.2.27.1 Revenue and Expenditure Page - 9 (Accounts: 1000-0001-0000 to 4500-7030-0000. All report groups. 75% of year elapsed. To Details. Excludes committed costs) PAROO SHIRE COUNCIL (Budget for full year) Financial Year Ending 2018 Printed(PATRICIAJ): 10-04-2018 6:48:31 PM ======------REVENUE ------EXPENDITURE ------SURPLUS/(DEFICIENCY) --- 31 Mar 2018 Budget 31 Mar 2018 Budget 31 Mar 2018 Budget 1460-2600 Depreciation & Amortisation 0.00 0% 0 1460-2600-0500 Depreciation - Buildings 0.00 0% 0 ------1460-0003 YAPUNYAH LODGE 6,614.53 74% 8,925 31,057.92 54% 57,000 (24,443.39) 51% (48,075)
1465-0003 COMMUNITY HOUSING 1465-1600 Sundry income 60,057.75 83% 72,134 1465-1600-0010 Rental income - Residential 60,057.75 83% 72,134 1465-2100 Operational/Overhead Expense 0.00 0% 0 1465-2100-0075 Building Operations (Overheads) 0.00 0% 0 1465-2100-0130 Insurance 0.00 0% 0 1465-2100-0171 Stamp Duty 0.00 0% 0 1465-2200 Asset maintenance & servicing 953.91 10% 9,534 1465-2200-0060 Salaries & Wages - Ordinary & OT 0.00 0% 9,534 1465-2200-0061 Internal plant hire charge 0.00 0% 0 1465-2200-0076 Building Asset Maintenance 0.00 0% 0 1465-2200-0079 Council Rates 0.00 0% 0 1465-2200-0200 Other Materials and Services 953.91 ---% 0 1465-2600 Depreciation & Amortisation 13,930.50 75% 18,574 1465-2600-0500 Depreciation - Buildings 13,930.50 75% 18,574 ------1465-0003 COMMUNITY HOUSING 60,057.75 83% 72,134 14,884.41 53% 28,108 45,173.34 103% 44,026
1470-0003 LONG DAY-CARE 1470-1100 Grants, subsidies & contributions 0.00 0% 0 1470-1100-0031 Recurrent Commonwealth Govern. Grant 0.00 0% 0 1470-1100-0032 Recurrent Contributions 0.00 0% 0 1470-1500 Fees & charges 0.00 0% 0 1470-1500-0009 Fees - Commercial 0.00 0% 0 1470-1600 Sundry Income 0.00 0% 0 1470-1600-0025 Insurance Payouts 0.00 0% 0 1470-2100 Operational/Overhead Expense 35,458.00 59% 60,000 1470-2100-0090 Donations Paid to Community Groups 35,458.00 59% 60,000 1470-2100-0130 Insurance 0.00 0% 0 1470-2100-0153 Rent Expense - Residential 0.00 0% 0 1470-2100-0171 Stamp Duty 0.00 0% 0 1470-2200 Asset maintenance & servicing 0.00 0% 0 1470-2200-0060 Salaries & Wages - Ordinary & OT 0.00 0% 0 1470-2200-0061 Internal plant hire charge 0.00 0% 0 1470-2200-0076 Building Asset Maintenance 0.00 0% 0 1470-2200-0079 Council Rates 0.00 0% 0 1470-2200-0160 Repairs & Maintenance 0.00 0% 0 1470-2200-0200 Other Materials and Services 0.00 0% 0 1470-2600 Depreciation & Amortisation 0.00 0% 0 1470-2600-0500 Depreciation - Buildings 0.00 0% 0 ------1470-0003 LONG DAY-CARE 0.00 0% 0 35,458.00 59% 60,000 (35,458.00) 59% (60,000)
1480-0003 VACATION CARE ------1480-0003 VACATION CARE 0.00 0% 0 0.00 0% 0 0.00 0% 0
Page 94 of 151144 General Council Meeting Notice & Agenda 17 April 2018 General Ledger2018.2.27.1 Revenue and Expenditure Page - 10 (Accounts: 1000-0001-0000 to 4500-7030-0000. All report groups. 75% of year elapsed. To Details. Excludes committed costs) PAROO SHIRE COUNCIL (Budget for full year) Financial Year Ending 2018 Printed(PATRICIAJ): 10-04-2018 6:48:31 PM ======------REVENUE ------EXPENDITURE ------SURPLUS/(DEFICIENCY) --- 31 Mar 2018 Budget 31 Mar 2018 Budget 31 Mar 2018 Budget 1490-0003 COMMUNITY DEVELOPMENT 1490-1100 Grants, subsidies & contributions 86,529.00 77% 112,417 1490-1100-0030 Recurrent State Government Grants 86,529.00 77% 112,417 1490-1600 Sundry income 3,946.95 99% 4,000 1490-1600-0022 Other Sales 3,946.95 99% 4,000 1490-2100 Operational/Overhead Expense 70,704.93 61% 116,417 1490-2100-0060 Salaries & Wages - Ordinary & OT 49,255.36 66% 74,517 1490-2100-0061 Internal plant hire charge 0.00 0% 0 1490-2100-0151 Programs - funded 21,449.57 51% 41,900 1490-2100-0200 Other Materials and Services 0.00 0% 0 ------1490-0003 COMMUNITY DEVELOPMENT 90,475.95 78% 116,417 70,704.93 61% 116,417 19,771.02 ---% 0
1500-0003 CDEP ------1500-0003 CDEP 0.00 0% 0 0.00 0% 0 0.00 0% 0
1510-0003 YOUTH PROGRAM 1510-1100 Grants, subsidies & contributions 87,902.00 79% 111,622 1510-1100-0031 Recurrent Commonwealth Govern. Grant 87,902.00 79% 111,622 1510-1100-0032 Recurrent Contributions 0.00 0% 0 1510-1300 Recoverable works/sales 0.00 0% 0 1510-1300-0022 Other Sales 0.00 0% 0 1510-1600 Sundry income 0.00 0% 0 1510-1600-0022 Other Sales 0.00 0% 0 1510-2100 Operational/Overhead Expense 76,156.20 68% 111,622 1510-2100-0060 Salaries & Wages - Ordinary & OT 43,083.58 56% 76,513 1510-2100-0061 Internal plant hire charge 0.00 0% 0 1510-2100-0151 Programs - funded 30,308.82 86% 35,109 1510-2100-0200 Other Materials and Services 2,763.80 ---% 0 ------1510-0003 YOUTH PROGRAM 87,902.00 79% 111,622 76,156.20 68% 111,622 11,745.80 ---% 0
1520-0003 COMMUNITY JUSTICE PROGRAM (CJP) 1520-1100 Grants, subsidies & contributions 74,425.00 76% 97,500 1520-1100-0030 Recurrent State Government Grants 74,425.00 76% 97,500 1520-2100 Operational/Overhead Expense 50,391.11 52% 97,500 1520-2100-0060 Salaries & Wages - Ordinary & OT 36,474.19 45% 81,846 1520-2100-0061 Internal plant hire charge 0.00 0% 0 1520-2100-0151 Programs - funded 13,916.92 89% 15,654 1520-2100-0200 Other Materials and Services 0.00 0% 0 ------1520-0003 COMMUNITY JUSTICE PROGRAM (CJP) 74,425.00 76% 97,500 50,391.11 52% 97,500 24,033.89 ---% 0
1530-0003 ICSRO 1530-1100 Grants, subsidies & contributions 72,274.00 100% 72,274 1530-1100-0030 Recurrent State Government Grants 72,274.00 ---% 0 1530-1600 Sundry Income 0.00 0% 0 1530-1600-0022 Other Sales 0.00 0% 0 1530-2100 Operational/Overhead Expense 42,581.61 59% 72,274
Page 95 of 151144 General Council Meeting Notice & Agenda 17 April 2018 General Ledger2018.2.27.1 Revenue and Expenditure Page - 11 (Accounts: 1000-0001-0000 to 4500-7030-0000. All report groups. 75% of year elapsed. To Details. Excludes committed costs) PAROO SHIRE COUNCIL (Budget for full year) Financial Year Ending 2018 Printed(PATRICIAJ): 10-04-2018 6:48:31 PM ======------REVENUE ------EXPENDITURE ------SURPLUS/(DEFICIENCY) --- 31 Mar 2018 Budget 31 Mar 2018 Budget 31 Mar 2018 Budget 1530-2100-0060 Salaries & Wages - Ordinary & OT 17,240.90 24% 71,189 1530-2100-0061 Internal plant hire charge 0.00 0% 0 1530-2100-0151 Programs - funded 25,340.71 >999% 1,085 ------1530-0003 ICSRO 72,274.00 100% 72,274 42,581.61 59% 72,274 29,692.39 ---% 0
1540-0003 RADF 1540-1100 Grants, subsidies & contributions 40,373.00 101% 40,000 1540-1100-0030 Recurrent State Government Grants 40,373.00 101% 40,000 1540-2100 Operational/Overhead Expense 42,901.09 78% 55,000 1540-2100-0060 Salaries & Wages - Ordinary & OT 0.00 0% 0 1540-2100-0061 Internal plant hire charge 0.00 0% 0 1540-2100-0151 Programs - funded 42,901.09 78% 55,000 1540-2100-0200 Other Materials and Services 0.00 0% 0 ------1540-0003 RADF 40,373.00 101% 40,000 42,901.09 78% 55,000 (2,528.09) 17% (15,000)
1550-0003 FUNDED PROGRAMS 1550-1100 Grants, subsidies & contributions 1,033,208.05 62% 1,655,455 1550-1100-0030 Recurrent State Government Grants 124,208.50 ---% 0 1550-1100-0032 Recurrent Contributions 40,817.73 34% 120,000 1550-1100-0034 Capital Commonwealth Govern Grants 868,181.82 57% 1,535,455 1550-1600 Sundry income 0.00 0% 860 1550-1600-0028 Sundry Income 0.00 0% 860 1550-2100 Operational/Overhead Expense 99,725.26 82% 121,720 1550-2100-0060 Salaries & Wages - Ordinary & OT 0.00 0% 0 1550-2100-0061 Internal plant hire charge 0.00 0% 0 1550-2100-0151 Programs - funded 99,725.26 82% 121,720 1550-2100-0200 Other Materials and Services 0.00 0% 0 ------1550-0003 FUNDED PROGRAMS 1,033,208.05 62% 1,656,315 99,725.26 82% 121,720 933,482.79 61% 1,534,595
1560-0003 DV & WELLBEING 1560-1100 Grants, subsidies & contributions 227,782.00 66% 342,782 1560-1100-0030 Recurrent State Govt Grant 227,782.00 ---% 0 1560-1600 Sundry Income 7,818.26 22% 35,000 1560-1600-0018 Rental Income - Commercial 7,818.26 ---% 0 1560-2100 Operational/Overhead Expense 220,396.01 32% 685,564 1560-2100-0060 Salaries & Wages - Ordinary & OT 58,130.35 ---% 0 1560-2100-0061 Internal Plant Hire Charges 10.00 ---% 0 1560-2100-0200 Other Materials & Services 162,255.66 ---% 0 1560-2200 Asset maintenance & servicing 0.00 0% 0 1560-2200-0076 Building Asset Maintenance 0.00 0% 0 1560-2200-0200 Other Materials & Services 0.00 0% 0 ------1560-0003 DV & WELLBEING 235,600.26 62% 377,782 220,396.01 32% 685,564 15,204.25 -5% (307,782)
------1400-0002 COMMUNITY SERVICES 1,990,561.59 70% 2,851,800 1,529,526.70 67% 2,281,593 461,034.89 81% 570,207
Page 96 of 151144 General Council Meeting Notice & Agenda 17 April 2018 General Ledger2018.2.27.1 Revenue and Expenditure Page - 12 (Accounts: 1000-0001-0000 to 4500-7030-0000. All report groups. 75% of year elapsed. To Details. Excludes committed costs) PAROO SHIRE COUNCIL (Budget for full year) Financial Year Ending 2018 Printed(PATRICIAJ): 10-04-2018 6:48:31 PM ======------REVENUE ------EXPENDITURE ------SURPLUS/(DEFICIENCY) --- 31 Mar 2018 Budget 31 Mar 2018 Budget 31 Mar 2018 Budget ------1000-0001 GOVERNANCE 7,159,983.60 62% 11,468,546 5,648,874.28 75% 7,547,362 1,511,109.32 39% 3,921,184
2000-0001 INFRASTRUCTURE
2100-0002 ENVIRONMENTAL & DEVEL SERVICES 2110-0003 ADMINISTRATION ------2110-0003 ADMINISTRATION 0.00 0% 0 0.00 0% 0 0.00 0% 0
2130-0003 PUBLIC ORDER & SAFETY 2130-1300 Recoverable works/sales 0.00 0% 0 2130-1300-0022 Other Sales 0.00 0% 0 2130-1500 Fees & charges 11,452.00 64% 18,000 2130-1500-0007 Fees Regulatory & Statutory Charges 8,702.00 67% 13,000 2130-1500-0008 Fines 2,750.00 55% 5,000 2130-2100 Operational/Overhead Expense 83,754.79 48% 173,310 2130-2100-0060 Salaries & Wages - Ordinary & OT 71,519.92 48% 149,310 2130-2100-0061 Internal plant hire charge 9,500.00 50% 19,000 2130-2100-0200 Other Materials and Services 2,734.87 55% 5,000 2130-2100-2150 Public Safety Refunds 0.00 0% 0 2130-2200 Asset maintenance & servicing 0.00 0% 0 2130-2200-0160 Repairs and Maintenance 0.00 0% 0 ------2130-0003 PUBLIC ORDER & SAFETY 11,452.00 64% 18,000 83,754.79 48% 173,310 (72,302.79) 47% (155,310) 2140-0003 STOCK ROUTES & RURAL LANDS 2140-1000 STOCK ROUTES- Environment Levy - Rat 90,160.00 100% 90,300 2140-1100 Grants, subsidies & contributions 0.00 0% 0 2140-1100-0030 Recurrent State Government Grants 0.00 0% 0 2140-1500 Fees & charges 4,942.93 18% 27,000 2140-1500-0007 Fees Regulatory & Statutory Charges 4,942.93 18% 27,000 2140-2100 Operational/Overhead Expense 50,133.78 72% 69,873 2140-2100-0060 Salaries & Wages - Ordinary & OT 39,443.69 96% 40,998 2140-2100-0061 Internal plant hire charge 8,190.90 86% 9,500 2140-2100-0160 Repairs and Maintenance 0.00 0% 0 2140-2100-0200 Other Materials and Services 2,499.19 13% 19,375 2140-2600 Depreciation & Amortisation 0.00 0% 0 2140-2600-0508 Depreciation - Other Assets 0.00 0% 0 ------2140-0003 STOCK ROUTES & RURAL LANDS 95,102.93 81% 117,300 50,133.78 72% 69,873 44,969.15 95% 47,427
2150-0003 PEST & WEED CONTROL 2150-1000 PEST & WEED PRECEPT - Rates 99,581.25 99% 100,306 2150-1100 Grants, subsidies & contributions 40,000.00 100% 40,000 2150-1100-0030 Recurrent State Government Grants 40,000.00 100% 40,000 2150-1500 Fees & charges 18,230.64 121% 15,116 2150-1500-0007 Fees Regulatory & Statutory Charges 18,230.64 121% 15,116 2150-2100 Operational/Overhead Expense 238,418.32 69% 345,498
Page 97 of 151144 General Council Meeting Notice & Agenda 17 April 2018 General Ledger2018.2.27.1 Revenue and Expenditure Page - 13 (Accounts: 1000-0001-0000 to 4500-7030-0000. All report groups. 75% of year elapsed. To Details. Excludes committed costs) PAROO SHIRE COUNCIL (Budget for full year) Financial Year Ending 2018 Printed(PATRICIAJ): 10-04-2018 6:48:31 PM ======------REVENUE ------EXPENDITURE ------SURPLUS/(DEFICIENCY) --- 31 Mar 2018 Budget 31 Mar 2018 Budget 31 Mar 2018 Budget 2150-2100-0060 Salaries & Wages - Ordinary & OT 37,422.94 91% 40,998 2150-2100-0061 Internal plant hire charge 8,774.91 92% 9,500 2150-2100-0082 Contractors 0.00 0% 0 2150-2100-0150 Power 0.00 0% 0 2150-2100-0191 Precepts 90,088.00 51% 175,000 2150-2100-0200 Other Materials and Services 102,132.47 85% 120,000 2150-2100-0205 Stock purchases 0.00 0% 0 2150-2200 Asset maintenance & servicing 0.00 0% 0 2150-2200-0060 Salaries & Wages - Ordinary & Overti 0.00 0% 0 2150-2200-0061 Internal plant hire charge 0.00 0% 0 2150-2200-0150 Power 0.00 0% 0 2150-2200-0200 Other Materials and Services 0.00 0% 0 ------2150-0003 PEST & WEED CONTROL 157,811.89 102% 155,422 238,418.32 69% 345,498 (80,606.43) 42% (190,076)
2160-0003 WASTE MANAGEMENT 2160-1000 Rates Income 358,113.20 98% 366,223 2160-1000-0004 Rates & Charges - Waste Management 358,113.20 98% 366,223 2160-1000-0005 Discounts 0.00 0% 0 2160-1000-0016 Interest On Overdue Rates & Charges 0.00 0% 0 2160-2100 Operational/Overhead Expense 81,863.62 50% 163,642 2160-2100-0060 Salaries & Wages - Ordinary & OT 61,834.77 84% 73,642 2160-2100-0061 Internal plant hire charge 18,364.80 31% 60,000 2160-2100-0200 Other Materials and Services 1,664.05 6% 30,000 2160-2500 Finance costs 0.00 0% 0 2160-2500-0311 Bad Debts Expense 0.00 0% 0 2160-2600 Depreciation & Amortisation 0.00 0% 0 2160-2600-0508 Depreciation - Other Assets 0.00 0% 0 ------2160-0003 WASTE MANAGEMENT 358,113.20 98% 366,223 81,863.62 50% 163,642 276,249.58 136% 202,581
2170-0003 REFUSE TIPS 2170-1100 Grants, subsidies & contributions 0.00 0% 0 2170-1100-0030 Recurrent State Government Grants 0.00 0% 0 2170-1500 Fees & charges 600.00 30% 2,000 2170-1500-0007 Fees Regulatory & Statutory Charges 600.00 30% 2,000 2170-2100 Operational/Overhead Expense 0.00 0% 0 2170-2100-0200 Other Materials and Services 0.00 0% 0 2170-2200 Asset maintenance & servicing 76,508.88 79% 97,000 2170-2200-0060 Salaries & Wages - Ordinary & OT 35,316.96 ---% 0 2170-2200-0061 Internal plant hire charge 23,850.85 68% 35,000 2170-2200-0079 Council Rates 0.00 0% 0 2170-2200-0082 Refuse Tips - Contractors 4,495.88 18% 25,000 2170-2200-0160 Repairs and Maintenance 0.00 0% 20,000 2170-2200-0200 Other Materials and Services 12,845.19 76% 17,000 2170-2500 Finance costs 0.00 0% 0 2170-2500-0312 Rehabilitation Expense - Tips 0.00 0% 0 ------2170-0003 REFUSE TIPS 600.00 30% 2,000 76,508.88 79% 97,000 (75,908.88) 80% (95,000)
Page 98 of 151144 General Council Meeting Notice & Agenda 17 April 2018 General Ledger2018.2.27.1 Revenue and Expenditure Page - 14 (Accounts: 1000-0001-0000 to 4500-7030-0000. All report groups. 75% of year elapsed. To Details. Excludes committed costs) PAROO SHIRE COUNCIL (Budget for full year) Financial Year Ending 2018 Printed(PATRICIAJ): 10-04-2018 6:48:31 PM ======------REVENUE ------EXPENDITURE ------SURPLUS/(DEFICIENCY) --- 31 Mar 2018 Budget 31 Mar 2018 Budget 31 Mar 2018 Budget 2180-0003 ENVIRONMENTAL HEALTH 2180-1100 Grants, subsidies & contributions 0.00 0% 0 2180-1100-0032 Recurrent Contributions 0.00 0% 0 2180-1500 Fees & charges 3,959.62 79% 5,000 2180-1500-0007 Fees Regulatory & Statutory Charges 3,959.62 79% 5,000 2180-1500-0008 Fines 0.00 0% 0 2180-2100 Operational/Overhead Expense 46,235.13 55% 84,655 2180-2100-0060 Salaries & Wages - Ordinary & OT 0.00 0% 36,655 2180-2100-0061 Internal plant hire charge 0.00 0% 0 2180-2100-0081 Consultants 43,853.13 102% 43,000 2180-2100-0170 Subscriptions and Registrations 0.00 0% 0 2180-2100-0200 Other Materials and Services 2,382.00 48% 5,000 2180-2600 Depreciation & Amortisation 0.00 0% 0 2180-2600-0508 Depreciation - Other Assets 0.00 0% 0 ------2180-0003 ENVIRONMENTAL HEALTH 3,959.62 79% 5,000 46,235.13 55% 84,655 (42,275.51) 53% (79,655)
2190-0003 BUILDING CONTROL 2190-1500 Fees & charges 2,374.62 47% 5,000 2190-1500-0007 Fees Regulatory & Statutory Charges 2,374.62 47% 5,000 2190-2100 Operational/Overhead Expense 21,826.70 60% 36,655 2190-2100-0060 Salaries & Wages - Ordinary & OT 21,826.70 60% 36,655 2190-2100-0061 Internal plant hire charge 0.00 0% 0 2190-2100-0200 Other Materials and Services 0.00 0% 0 ------2190-0003 BUILDING CONTROL 2,374.62 47% 5,000 21,826.70 60% 36,655 (19,452.08) 61% (31,655) 2200-0003 PLANNING & DEVELOPMENT 2200-1500 Fees & charges 1,886.37 63% 3,000 2200-1500-0007 Fees Regulatory & Statutory Charges 1,886.37 63% 3,000 2200-2100 Operational/Overhead Expense 19,425.91 53% 36,655 2200-2100-0060 Salaries & Wages - Ordinary & OT 19,425.91 53% 36,655 2200-2100-0061 Internal plant hire charge 0.00 0% 0 2200-2100-0081 Consultants 0.00 0% 0 ------2200-0003 PLANNING & DEVELOPMENT 1,886.37 63% 3,000 19,425.91 53% 36,655 (17,539.54) 52% (33,655) ------2100-0002 ENVIRONMENTAL & DEVEL SERVICES 631,300.63 94% 671,945 618,167.13 61% 1,007,288 13,133.50 -4% (335,343)
2300-0002 INFRASTRUCTURE SERVICES
2310-0003 ADMINISTRATION 2310-1500 Fees & charges 0.00 0% 0 2310-1500-0028 Sundry Income 0.00 0% 0 2310-2100 Operational/Overhead Expense 443,865.10 73% 604,753 2310-2100-0060 Salaries & Wages - Ordinary & OT 100,335.47 123% 81,356 2310-2100-0061 Internal plant hire charge 9,500.00 50% 19,000 2310-2100-0077 Advertising and Marketing 0.00 0% 0 2310-2100-0080 Communication and IT 0.00 0% 0 2310-2100-0081 Consultants 331,165.99 69% 477,397 2310-2100-0100 Employee Related costs 0.00 0% 5,000
Page 99 of 151144 General Council Meeting Notice & Agenda 17 April 2018 General Ledger2018.2.27.1 Revenue and Expenditure Page - 15 (Accounts: 1000-0001-0000 to 4500-7030-0000. All report groups. 75% of year elapsed. To Details. Excludes committed costs) PAROO SHIRE COUNCIL (Budget for full year) Financial Year Ending 2018 Printed(PATRICIAJ): 10-04-2018 6:48:31 PM ======------REVENUE ------EXPENDITURE ------SURPLUS/(DEFICIENCY) --- 31 Mar 2018 Budget 31 Mar 2018 Budget 31 Mar 2018 Budget 2310-2100-0102 Training 0.00 0% 0 2310-2100-0153 Rent Expense - Residential 2,863.64 13% 22,000 2310-2100-0200 ADMINIS - Other Materials & Services 0.00 0% 0 ------2310-0003 ADMINISTRATION 0.00 0% 0 443,865.10 73% 604,753 (443,865.10) 73% (604,753)
2320-0003 SUPERVISION 2320-2100 Operational/Overhead Expense 0.00 0% 0 2320-2100-0060 Salaries & Wages - Ordinary & OT 0.00 0% 0 2320-2100-0061 Internal plant hire charge 0.00 0% 0 2320-2100-0081 Consultants 0.00 0% 0 2320-2100-0100 Employee Related Costs 0.00 0% 0 ------2320-0003 SUPERVISION 0.00 0% 0 0.00 0% 0 0.00 0% 0
2330-0003 WORKPLACE HEALTH & SAFETY 2330-2100 Operational/Overhead Expense 106,684.88 ---% 0 2330-2100-0060 Salaries & Wages - Ordinary & OT 0.00 0% 0 2330-2100-0061 Internal plant hire charge 9,429.00 ---% 0 2330-2100-0081 Consultants 70,653.17 ---% 0 2330-2100-0100 Employee Related costs 0.00 0% 0 2330-2100-0200 Other Materials and Services 26,602.71 ---% 0 ------2330-0003 WORKPLACE HEALTH & SAFETY 0.00 0% 0 106,684.88 ---% 0 (106,684.88) ---% 0 2340-0003 EMPLOYMENT CREATION 2340-1100 Grants, subsidies & contributions 0.00 0% 0 2340-1100-0032 Recurrent Contributions 0.00 0% 0 2340-2100 Operational/Overhead Expense 30,339.69 48% 62,683 2340-2100-0060 Salaries & Wages - Ordinary & OT 30,339.69 48% 62,683 2340-2100-0061 Internal plant hire charge 0.00 0% 0 2340-2100-0100 Employee Related costs 0.00 0% 0 2340-2100-0102 Training 0.00 0% 0 2340-2100-0200 Other Materials and Services 0.00 0% 0 ------2340-0003 EMPLOYMENT CREATION 0.00 0% 0 30,339.69 48% 62,683 (30,339.69) 48% (62,683)
2350-0003 LOANS INFRASTRUCTURE 2350-2500 Finance costs 60,246.24 76% 79,503 2350-2500-0060 Salaries & Wages - Ordinary & Overti 0.00 0% 0 2350-2500-0061 Internal plant hire charge 0.00 0% 0 2350-2500-0300 Finance Costs - QTC 60,246.24 76% 79,503 ------2350-0003 LOANS INFRASTRUCTURE 0.00 0% 0 60,246.24 76% 79,503 (60,246.24) 76% (79,503)
2360-0003 SUBSIDIES 2360-1100 Grants, subsidies & contributions 905,480.75 46% 1,987,274 2360-1100-0030 Recurrent State Government Grants 0.00 0% 0 2360-1100-0032 Recurrent Contributions 0.00 0% 0 2360-1100-0033 Capital State Government Grants 411,122.00 61% 671,164
Page 100 of 151144 General Council Meeting Notice & Agenda 17 April 2018 General Ledger2018.2.27.1 Revenue and Expenditure Page - 16 (Accounts: 1000-0001-0000 to 4500-7030-0000. All report groups. 75% of year elapsed. To Details. Excludes committed costs) PAROO SHIRE COUNCIL (Budget for full year) Financial Year Ending 2018 Printed(PATRICIAJ): 10-04-2018 6:48:31 PM ======------REVENUE ------EXPENDITURE ------SURPLUS/(DEFICIENCY) --- 31 Mar 2018 Budget 31 Mar 2018 Budget 31 Mar 2018 Budget 2360-1100-0035 Financial Assistance Grant 494,358.75 38% 1,316,110 ------2360-0003 SUBSIDIES 905,480.75 46% 1,987,274 0.00 0% 0 905,480.75 46% 1,987,274
2370-0003 DISASTER MANAGEMENT (SES) 2370-1100 Grants, subsidies & contributions 16,963.64 83% 20,500 2370-1100-0030 Recurrent State Government Grants 0.00 0% 20,500 2370-1100-0032 Recurrent Contributions 16,963.64 ---% 0 2370-1100-0033 Capital State Government Grants 0.00 0% 0 2370-2100 Operational/Overhead Expense 31,608.81 83% 38,000 2370-2100-0060 Salaries & Wages - Ordinary & OT 931.20 ---% 0 2370-2100-0061 Internal plant hire charge 0.00 0% 0 2370-2100-0200 Other Materials and Services 30,677.61 81% 38,000 2370-2100-0204 Telephone, internet & mobile 0.00 0% 0 2370-2200 Asset maintenance & servicing 0.00 0% 0 2370-2200-0060 Salaries & Wages - Ordinary & OT 0.00 0% 0 2370-2200-0061 Internal plant hire charge 0.00 0% 0 2370-2200-0076 Building Asset Maintenance 0.00 0% 0 2370-2200-0079 Council Rates 0.00 0% 0 2370-2200-0150 Power 0.00 0% 0 2370-2200-0200 Other Materials and Services 0.00 0% 0 2370-2600 Depreciation & Amortisation 3,750.00 75% 5,000 2370-2600-0500 Depreciation - Buildings 3,750.00 75% 5,000 ------2370-0003 DISASTER MANAGEMENT (SES) 16,963.64 83% 20,500 35,358.81 82% 43,000 (18,395.17) 82% (22,500)
2380-0003 TV TRANSLATORS 2380-1100 Grants, subsidies & contributions 0.00 0% 0 2380-1100-0030 Recurrent State Government Grants 0.00 0% 0 2380-1100-0032 Recurrent Contributions 0.00 0% 0 2380-2100 Operational/Overhead Expense 19,460.34 78% 25,000 2380-2100-0060 Salaries & Wages - Ordinary & Overti 0.00 0% 0 2380-2100-0061 Internal plant hire charge 0.00 0% 0 2380-2100-0130 Insurance 0.00 0% 0 2380-2100-0152 Rent Expense - Commercial 0.00 0% 25,000 2380-2100-0200 Other Materials and Services 19,460.34 ---% 0 2380-2100-0204 Telephone, internet & mobile 0.00 0% 0 2380-2200 Asset maintenance & servicing 0.00 0% 0 2380-2200-0060 Salaries & Wages - Ordinary & OT 0.00 0% 0 2380-2200-0061 Internal plant hire charge 0.00 0% 0 2380-2200-0150 Power 0.00 0% 0 2380-2200-0160 Repairs and Maintenance 0.00 0% 0 2380-2600 Depreciation & Amortisation 0.00 0% 0 2380-2600-0508 Depreciation - Other Assets 0.00 0% 0 ------2380-0003 TV TRANSLATORS 0.00 0% 0 19,460.34 78% 25,000 (19,460.34) 78% (25,000)
2390-0003 COUNCIL BUILDINGS 2390-1100 Grants, subsidies & contributions 120,000.00 30% 400,000 2390-1100-0030 Recurrent State Government Grants 0.00 0% 0 2390-1100-0033 Capital State Government Grants 120,000.00 30% 400,000
Page 101 of 151144 General Council Meeting Notice & Agenda 17 April 2018 General Ledger2018.2.27.1 Revenue and Expenditure Page - 17 (Accounts: 1000-0001-0000 to 4500-7030-0000. All report groups. 75% of year elapsed. To Details. Excludes committed costs) PAROO SHIRE COUNCIL (Budget for full year) Financial Year Ending 2018 Printed(PATRICIAJ): 10-04-2018 6:48:31 PM ======------REVENUE ------EXPENDITURE ------SURPLUS/(DEFICIENCY) --- 31 Mar 2018 Budget 31 Mar 2018 Budget 31 Mar 2018 Budget 2390-1100-0037 Buildings - Contributed Assets 0.00 0% 0 2390-1600 Sundry income 29,455.58 46% 63,700 2390-1600-0010 COUNCIL BUILDING-Residental Rental 29,455.58 58% 50,700 2390-1600-0028 Commercial Rent 0.00 0% 13,000 2390-1600-0038 Gain/loss-sale of Non Current Asset 0.00 0% 0 2390-2100 Operational/Overhead Expense 445,131.43 108% 410,409 2390-2100-0060 Salaries & Wages - Ordinary & Overti 17,359.44 ---% 0 2390-2100-0061 Internal plant hire charge 1,704.00 ---% 0 2390-2100-0075 Building Operations (Overheads) 278,950.73 110% 253,475 2390-2100-0130 Insurance 147,117.26 94% 156,934 2390-2100-0152 Rent Expense - Commercial 0.00 0% 0 2390-2100-0171 Stamp Duty 0.00 0% 0 2390-2200 Asset maintenance & servicing 328,092.66 146% 224,375 2390-2200-0060 Salaries & Wages - Ordinary & OT 147,629.36 606% 24,375 2390-2200-0061 Internal plant hire charge 29,262.28 73% 40,000 2390-2200-0076 Building Asset Maintenance 151,201.02 95% 160,000 2390-2200-0079 Council Rates 0.00 0% 0 2390-2200-0150 Power 0.00 0% 0 2390-2200-0200 Other Materials and Services 0.00 0% 0 2390-2600 Depreciation & Amortisation 306,319.50 75% 408,426 2390-2600-0500 Depreciation - Buildings 306,319.50 75% 408,426 2390-2600-0508 Depreciation - Other Assets 0.00 0% 0 ------2390-0003 COUNCIL BUILDINGS 149,455.58 32% 463,700 1,079,543.59 103% 1,043,210 (930,088.01) 160% (579,510)
2400-0003 HALLS & RECREATION FACILITIES 2400-1100 Grants, subsidies & contributions 0.00 0% 0 2400-1100-0031 Recurrent Commonwealth Govern. Grant 0.00 0% 0 2400-1100-0033 Capital State Government Grants 0.00 0% 0 2400-1500 Fees & charges 18,697.80 101% 18,500 2400-1500-0007 Fees - Commercial 18,697.80 101% 18,500 2400-1600 Sundry income 3,598.68 72% 5,000 2400-1600-0018 Rental income - Commercial 3,598.68 72% 5,000 2400-2100 Operational/Overhead Expense 0.00 0% 0 2400-2100-0060 Salaries & Wages - Ordinary & Overti 0.00 0% 0 2400-2100-0061 Internal plant hire charge 0.00 0% 0 2400-2100-0130 Insurance 0.00 0% 0 2400-2100-0171 Stamp Duty 0.00 0% 0 2400-2200 Asset maintenance & servicing 9,385.20 6% 170,504 2400-2200-0060 Salaries & Wages - Ordinary & OT 0.00 0% 143,004 2400-2200-0061 Internal plant hire charge 0.00 0% 12,500 2400-2200-0076 Building Asset Maintenance (64.80) ---% 0 2400-2200-0079 Council Rates 0.00 0% 0 2400-2200-0082 Contractors 9,450.00 63% 15,000 2400-2200-0150 Power 0.00 0% 0 2400-2200-0200 Other Materials and Services 0.00 0% 0 2400-2600 Depreciation & Amortisation 0.00 0% 0 2400-2600-0500 Depreciation - Buildings 0.00 0% 0 ------2400-0003 HALLS & RECREATION FACILITIES 22,296.48 95% 23,500 9,385.20 6% 170,504 12,911.28 -9% (147,004)
Page 102 of 144 General Council Meeting Notice & Agenda 17 April 2018 General Ledger2018.2.27.1 Revenue and Expenditure Page - 18 (Accounts: 1000-0001-0000 to 4500-7030-0000. All report groups. 75% of year elapsed. To Details. Excludes committed costs) PAROO SHIRE COUNCIL (Budget for full year) Financial Year Ending 2018 Printed(PATRICIAJ): 10-04-2018 6:48:31 PM ======------REVENUE ------EXPENDITURE ------SURPLUS/(DEFICIENCY) --- 31 Mar 2018 Budget 31 Mar 2018 Budget 31 Mar 2018 Budget 2410-0003 AIRPORT 2410-1100 Grants, subsidies & contributions (3,697.20) ---% 0 2410-1100-0030 Recurrent State Government Grants 0.00 0% 0 2410-1100-0033 Capital State Government Grants (3,697.20) ---% 0 2410-1300 Recoverable works/sales Income 114,228.50 53% 213,600 2410-1300-0018 Rental income - Commercial 1,500.00 94% 1,600 2410-1300-0022 Other Sales 112,728.50 53% 212,000 2410-2100 Operational/Overhead Expense 45,426.07 83% 54,733 2410-2100-0060 Salaries & Wages - Ordinary & Overti 36,927.03 67% 54,733 2410-2100-0061 Internal plant hire charge 0.00 0% 0 2410-2100-0130 Insurance 8,499.04 ---% 0 2410-2100-0171 Stamp Duty 0.00 0% 0 2410-2100-0204 Telephone, internet & mobile 0.00 0% 0 2410-2200 Asset maintenance & servicing 30,690.26 52% 58,834 2410-2200-0060 Salaries & Wages - Ordinary & OT 6,519.46 27% 23,834 2410-2200-0061 Internal plant hire charge 4,286.65 57% 7,500 2410-2200-0076 Building Asset Maintenance 0.00 0% 0 2410-2200-0079 Council Rates 0.00 0% 0 2410-2200-0082 Contractors 0.00 0% 0 2410-2200-0087 Cost of Goods Sold 0.00 0% 0 2410-2200-0150 Power 0.00 0% 0 2410-2200-0160 Repairs and Maintenance 19,884.15 72% 27,500 2410-2400 Cost of goods sold 110,404.18 55% 200,000 2410-2400-0205 Stock purchases 110,404.18 55% 200,000 2410-2600 Depreciation & Amortisation 39,000.00 75% 52,000 2410-2600-0500 Depreciation - Buildings 39,000.00 75% 52,000 2410-2600-0509 Depreciation - Airports 0.00 0% 0 ------2410-0003 AIRPORT 110,531.30 52% 213,600 225,520.51 62% 365,567 (114,989.21) 76% (151,967)
2430-0003 CARAVAN PARKS ------2430-0003 CARAVAN PARKS 0.00 0% 0 0.00 0% 0 0.00 0% 0
2440-0003 PARKS & GARDENS 2440-1100 Grants, subsidies & contributions 0.00 0% 0 2440-1100-0030 Recurrent State Government Grants 0.00 0% 0 2440-2100 Operational/Overhead Expense 0.00 0% 0 2440-2100-0060 Salaries & Wages - Ordinary & Overti 0.00 0% 0 2440-2100-0061 Internal plant hire charge 0.00 0% 0 2440-2100-0130 Insurance 0.00 0% 0 2440-2100-0171 Stamp Duty 0.00 0% 0 2440-2100-0200 Other Materials and Services 0.00 0% 0 2440-2200 Asset maintenance & servicing 252,597.56 70% 358,340 2440-2200-0060 Salaries & Wages - Ordinary & OT 175,642.47 74% 238,340 2440-2200-0061 Internal plant hire charge 22,750.44 35% 65,000 2440-2200-0079 Council Rates 0.00 0% 0 2440-2200-0082 Contractors 0.00 0% 0 2440-2200-0150 Power 0.00 0% 0 2440-2200-0160 Repairs and Maintenance 54,204.65 99% 55,000 2440-2200-0200 Other Materials & Services 0.00 0% 0 2440-2600 Depreciation & Amortisation 162,000.00 75% 216,000
Page 103 of 151144 General Council Meeting Notice & Agenda 17 April 2018 General Ledger2018.2.27.1 Revenue and Expenditure Page - 19 (Accounts: 1000-0001-0000 to 4500-7030-0000. All report groups. 75% of year elapsed. To Details. Excludes committed costs) PAROO SHIRE COUNCIL (Budget for full year) Financial Year Ending 2018 Printed(PATRICIAJ): 10-04-2018 6:48:31 PM ======------REVENUE ------EXPENDITURE ------SURPLUS/(DEFICIENCY) --- 31 Mar 2018 Budget 31 Mar 2018 Budget 31 Mar 2018 Budget 2440-2600-0507 Depreciation - Parks & Recreation 162,000.00 75% 216,000 2440-2900 Capital Expenses 0.00 0% 0 2440-2900-6010 Impairment - Parks & Recreation 0.00 0% 0 ------2440-0003 PARKS & GARDENS 0.00 0% 0 414,597.56 72% 574,340 (414,597.56) 72% (574,340)
2450-0003 DEPOT 2450-1100 Grants, subsidies & contributions 0.00 0% 0 2450-1100-0037 Contributed Assets 0.00 0% 0 2450-1600 Sundry Income 0.00 0% 0 2450-1600-0025 Insurance Payouts 0.00 0% 0 2450-1700 Internal income 0.00 0% 0 2450-1700-5510 Recoveries - Floating Plant 0.00 0% 0 2450-2100 Operational/Overhead Expense 128,835.05 63% 205,324 2450-2100-0060 Salaries & Wages - Ordinary & OT 91,812.53 67% 136,324 2450-2100-0061 Internal plant hire charge 11,408.16 60% 19,000 2450-2100-0130 Insurance 0.00 0% 0 2450-2100-0171 Stamp Duty 0.00 0% 0 2450-2100-0200 Other Materials and Services 25,614.36 51% 50,000 2450-2200 Asset maintenance & servicing 0.00 0% 0 2450-2200-0060 Salaries & Wages - Ordinary & OT 0.00 0% 0 2450-2200-0061 Internal plant hire charge 0.00 0% 0 2450-2200-0076 Building Asset Maintenance 0.00 0% 0 2450-2200-0079 Council Rates 0.00 0% 0 2450-2200-0082 Contractors 0.00 0% 0 2450-2200-0150 Power 0.00 0% 0 2450-2200-0160 Repairs and Maintenance 0.00 0% 0 2450-2600 Depreciation & Amortisation 0.00 0% 0 2450-2600-0500 Depreciation - Buildings 0.00 0% 0 2450-2600-0508 Depreciation - Other Assets 0.00 0% 0 2450-2900 Capital Expenses 0.00 0% 0 2450-2900-6006 Impairment - Buildings 0.00 0% 0 ------2450-0003 DEPOT 0.00 0% 0 128,835.05 63% 205,324 (128,835.05) 63% (205,324)
2460-0003 PLANT OPERATIONS 2460-1100 Grants, subsidies & contributions 40,479.00 58% 70,000 2460-1100-0026 Diesel Fuel Rebate 40,479.00 58% 70,000 2460-1100-0032 Recurrent Contributions 0.00 0% 0 2460-1100-0037 Contributed Assets 0.00 0% 0 2460-1600 Sundry income 49,821.82 22% 223,000 2460-1600-0025 Insurance Recoveries 2,540.00 ---% 0 2460-1600-0027 Sale of Sundry Plant & Equipment 47,281.82 21% 223,000 2460-1600-0028 Sundry Income 0.00 0% 0 2460-1600-0038 Gain/loss-sale of Non Current Asset 0.00 0% 0 2460-1700 Internal income 1,967,376.28 73% 2,702,000 2460-1700-0050 Internal Charges -plant hire 1,887,444.11 73% 2,600,000 2460-1700-0055 Internal Income - Plant (Journal) 79,932.17 78% 102,000 2460-1700-5515 Recoveries - Plant 0.00 0% 0 2460-2200 Asset maintenance & servicing 986,153.06 66% 1,495,336 2460-2200-0060 Salaries & Wages - Ordinary & OT 160,951.44 62% 257,836 2460-2200-0061 Internal plant hire charge 10,431.51 17% 62,500
Page 104 of 144 General Council Meeting Notice & Agenda 17 April 2018 General Ledger2018.2.27.1 Revenue and Expenditure Page - 20 (Accounts: 1000-0001-0000 to 4500-7030-0000. All report groups. 75% of year elapsed. To Details. Excludes committed costs) PAROO SHIRE COUNCIL (Budget for full year) Financial Year Ending 2018 Printed(PATRICIAJ): 10-04-2018 6:48:31 PM ======------REVENUE ------EXPENDITURE ------SURPLUS/(DEFICIENCY) --- 31 Mar 2018 Budget 31 Mar 2018 Budget 31 Mar 2018 Budget 2460-2200-0142 Motor Vehicle Expenses 814,770.11 69% 1,175,000 2460-2200-0200 Other Materials & Services 0.00 0% 0 2460-2600 Depreciation & Amortisation 547,500.00 75% 730,000 2460-2600-0501 Depreciation - Major Plant 78,000.00 75% 104,000 2460-2600-0502 Depreciation - Minor Plant 333,750.00 75% 445,000 2460-2600-0503 Depreciation - Light Vehicles 135,750.00 75% 181,000 2460-2900 Capital Expenses 0.00 0% 0 2460-2900-6004 Impairment - Minor Plant 0.00 0% 0 2460-2900-6005 Impairment - Major Plant 0.00 0% 0 2460-2900-6006 Impairment - Light Vehicles 0.00 0% 0 ------2460-0003 PLANT OPERATIONS 2,057,677.10 69% 2,995,000 1,533,653.06 69% 2,225,336 524,024.04 68% 769,664
2470-0003 LEVEE BANKS 2470-1100 Grants, subsidies & contributions 0.00 0% 0 2470-1100-0032 Recurrent Contributions 0.00 0% 0 2470-1100-0033 Capital State Government Grants 0.00 0% 0 2470-2200 Asset maintenance & servicing 4,870.80 25% 19,300 2470-2200-0060 Salaries & Wages - Ordinary & OT 2,742.60 19% 14,300 2470-2200-0061 Internal plant hire charge 773.20 26% 3,000 2470-2200-0079 Council Rates 0.00 0% 0 2470-2200-0160 Repairs and Maintenance 0.00 0% 0 2470-2200-0200 Other Materials & Services 1,355.00 68% 2,000 2470-2200-0205 In Kind Contribution 0.00 0% 0 2470-2600 Depreciation & Amortisation 0.00 0% 0 2470-2600-0508 Depreciation - Other Assets 0.00 0% 0 ------2470-0003 LEVEE BANKS 0.00 0% 0 4,870.80 25% 19,300 (4,870.80) 25% (19,300)
2480-0003 TOWN STREETS 2480-1100 Grants, subsidies & contributions 0.00 0% 0 2480-1100-0032 Recurrent Contributions 0.00 0% 0 2480-2200 Asset maintenance & servicing 339,197.04 65% 524,663 2480-2200-0060 Salaries & Wages - Ordinary & OT 190,502.67 53% 359,663 2480-2200-0061 Internal plant hire charge 64,835.44 100% 65,000 2480-2200-0150 Power 24,132.29 60% 40,000 2480-2200-0161 Road Repairs and Maintenance 59,726.64 100% 60,000 2480-2200-0200 Other Materials and Services 0.00 0% 0 2480-2600 Depreciation & Amortisation 0.00 0% 0 2480-2600-0504 Depreciation - Roads & Bridges 0.00 0% 0 ------2480-0003 TOWN STREETS 0.00 0% 0 339,197.04 65% 524,663 (339,197.04) 65% (524,663)
2485-0003 STORM WATER 2485-1000 STORMWATER LEVY - Rates 36,150.00 100% 36,200 2485-2200 Asset maintenance & servicing 0.00 0% 0 2485-2200-0060 Salaries & Wages - Ordinary & OT 0.00 0% 0 2485-2200-0061 Internal plant hire charge 0.00 0% 0 2485-2200-0200 Other Materials and Services 0.00 0% 0 ------2485-0003 STORM WATER 36,150.00 100% 36,200 0.00 0% 0 36,150.00 100% 36,200
Page 105 of 151144 General Council Meeting Notice & Agenda 17 April 2018 General Ledger2018.2.27.1 Revenue and Expenditure Page - 21 (Accounts: 1000-0001-0000 to 4500-7030-0000. All report groups. 75% of year elapsed. To Details. Excludes committed costs) PAROO SHIRE COUNCIL (Budget for full year) Financial Year Ending 2018 Printed(PATRICIAJ): 10-04-2018 6:48:31 PM ======------REVENUE ------EXPENDITURE ------SURPLUS/(DEFICIENCY) --- 31 Mar 2018 Budget 31 Mar 2018 Budget 31 Mar 2018 Budget 2490-0003 SHIRE ROAD MAINTENANCE 2490-1100 Grants, subsidies & contributions 0.00 0% 0 2490-1100-0032 Recurrent Contributions 0.00 0% 0 2490-1300 Recoverable Work/Sales Income 0.00 0% 0 2490-1300-0022 Other Sales 0.00 0% 0 2490-2200 Asset maintenance & servicing 354,379.61 79% 450,000 2490-2200-0060 Salaries & Wages - Ordinary & OT 101,256.08 75% 135,000 2490-2200-0061 Internal plant hire charge 142,575.65 91% 157,500 2490-2200-0161 Road Repairs and Maintenance 110,547.88 70% 157,500 ------2490-0003 SHIRE ROAD MAINTENANCE 0.00 0% 0 354,379.61 79% 450,000 (354,379.61) 79% (450,000) 2500-0003 ROAD CONSTRUCTION 2500-1100 Grants, subsidies & contributions 0.00 0% 32,500 2500-1100-0032 Recurrent Contributions 0.00 0% 0 2500-1100-0033 Capital State Government Grants 0.00 0% 32,500 2500-2500 Finance costs 0.00 0% 0 2500-2500-0202 Royalties Expense 0.00 0% 0 2500-2500-0313 Rehabilitation Expense - Quarries 0.00 0% 0 2500-2600 Depreciation & Amortisation 3,756,462.00 75% 5,008,616 2500-2600-0504 Depreciation - Roads & Bridges 3,756,462.00 75% 5,008,616 ------2500-0003 ROAD CONSTRUCTION 0.00 0% 32,500 3,756,462.00 75% 5,008,616 (3,756,462.00) 75% (4,976,116)
2510-0003 PRIVATE WORKS 2510-1100 Grants, subsidies & contributions 800.00 ---% 0 2510-1100-0028 Sundry Income 800.00 ---% 0 2510-1300 Recoverable works/sales Income 32,819.80 33% 100,000 2510-1300-0020 Sales- Recoverable works 32,819.80 33% 100,000 2510-2300 Recoverable works 44,935.55 53% 85,000 2510-2300-0060 Salaries & Wages - Ordinary & OT 18,314.73 72% 25,500 2510-2300-0061 Internal plant hire charge 6,241.75 21% 29,750 2510-2300-0083 Cost of Recoverable Works 20,379.07 69% 29,750 2510-2300-0200 Other Materials and Services 0.00 0% 0 ------2510-0003 PRIVATE WORKS 33,619.80 34% 100,000 44,935.55 53% 85,000 (11,315.75) -75% 15,000
2520-0003 APPC - MINOR WORKS 2520-1300 Recoverable works/sales Income 0.00 0% 471,222 2520-1300-0020 Sales- Recoverable works 0.00 0% 471,222 2520-2300 Recoverable works 68,866.43 15% 467,570 2520-2300-0060 Salaries & Wages - Ordinary & OT 43,141.26 31% 140,106 2520-2300-0061 Internal plant hire charge 20,419.20 12% 163,456 2520-2300-0083 Cost of Recoverable Works 5,305.97 3% 164,008 ------2520-0003 APPC - MINOR WORKS 0.00 0% 471,222 68,866.43 15% 467,570 (68,866.43) <999% 3,652
2530-0003 RMPC - STATE ROADS 2530-1300 Recoverable works/sales Income 690,816.84 31% 2,231,000 2530-1300-0020 Sales- Recoverable works 690,816.84 31% 2,231,000 2530-2300 Recoverable works 1,780,809.98 86% 2,063,675
Page 106 of 144 General Council Meeting Notice & Agenda 17 April 2018 General Ledger2018.2.27.1 Revenue and Expenditure Page - 22 (Accounts: 1000-0001-0000 to 4500-7030-0000. All report groups. 75% of year elapsed. To Details. Excludes committed costs) PAROO SHIRE COUNCIL (Budget for full year) Financial Year Ending 2018 Printed(PATRICIAJ): 10-04-2018 6:48:31 PM ======------REVENUE ------EXPENDITURE ------SURPLUS/(DEFICIENCY) --- 31 Mar 2018 Budget 31 Mar 2018 Budget 31 Mar 2018 Budget 2530-2300-0060 Salaries & Wages - Ordinary & OT 552,974.02 89% 619,103 2530-2300-0061 Internal plant hire charge 829,423.30 115% 722,286 2530-2300-0083 Cost of Recoverable Works 398,412.66 55% 722,286 ------2530-0003 RMPC - STATE ROADS 690,816.84 31% 2,231,000 1,780,809.98 86% 2,063,675 (1,089,993.14) -651% 167,325 2540-0003 BULK MAINTENANCE INITIATIVE (BMI) ------2540-0003 BULK MAINTENANCE INITIATIVE (BMI) 0.00 0% 0 0.00 0% 0 0.00 0% 0
2550-0003 ROADS TO RECOVERY 2550-1100 Grants, subsidies & contributions 1,024,668.18 75% 1,363,185 2550-1100-0031 Recurrent Commonwealth Govern. Grant 0.00 0% 0 2550-1100-0034 Capital Commonwealth Govern. Grants 1,024,668.18 75% 1,363,185 2550-2200 Asset maintenance & servicing 312,972.43 ---% 0 2550-2200-0060 ROADS TO RE-Salaries & Wages - Ordin 82,940.33 ---% 0 2550-2200-0061 ROADS TO RE-Internal Plant Hire 135,520.48 ---% 0 2550-2200-0161 ROADS TO RE-Road Repairs & Mtce 94,511.62 ---% 0 ------2550-0003 ROADS TO RECOVERY 1,024,668.18 75% 1,363,185 312,972.43 ---% 0 711,695.75 52% 1,363,185
2560-0003 FLOOD DAMAGE 2560-1800 Flood damage Income 0.00 0% 0 2560-1800-0030 Recurrent State Government Grants 0.00 0% 0 2560-1800-0033 Capital State Government Grants 0.00 0% 0 2560-2800 Flood damage Expense 0.00 0% 0 2560-2800-0060 Salaries & Wages - Ordinary & OT 0.00 0% 0 2560-2800-0061 Internal plant hire charge 0.00 0% 0 2560-2800-0083 Cost of Recoverable Works 0.00 0% 0 ------2560-0003 FLOOD DAMAGE 0.00 0% 0 0.00 0% 0 0.00 0% 0
2570-0003 DROUGHT COMMUNITIES FUNDING 2570-1100 Grants, subsidies & contributions 0.00 0% 0 ------2570-0003 DROUGHT COMMUNITIES FUNDING 0.00 0% 0 0.00 0% 0 0.00 0% 0
2580-0003 WRUP FUNDING 2580-1100 Grants, subsidies & contributions 2,680.00 ---% 0 2580-2300 Recoverable works 462,863.27 356% 130,000 2580-2300-0060 Salaries & Wages - Ordinary Costs 73,549.21 ---% 0 2580-2300-0061 Internal Plant Hire Charges 77,024.15 ---% 0 2580-2300-0083 Cost of Recoverable Works 312,289.91 240% 130,000 ------2580-0003 WRUP FUNDING 2,680.00 ---% 0 462,863.27 356% 130,000 (460,183.27) 354% (130,000)
------2300-0002 INFRASTRUCTURE SERVICES 5,050,339.67 51% 9,937,681 11,212,847.14 79% 14,148,044 (6,162,507.47) 146% (4,210,363)
Page 107 of 151144 General Council Meeting Notice & Agenda 17 April 2018 General Ledger2018.2.27.1 Revenue and Expenditure Page - 23 (Accounts: 1000-0001-0000 to 4500-7030-0000. All report groups. 75% of year elapsed. To Details. Excludes committed costs) PAROO SHIRE COUNCIL (Budget for full year) Financial Year Ending 2018 Printed(PATRICIAJ): 10-04-2018 6:48:31 PM ======------REVENUE ------EXPENDITURE ------SURPLUS/(DEFICIENCY) --- 31 Mar 2018 Budget 31 Mar 2018 Budget 31 Mar 2018 Budget 2600-0002 WATER 2600-0003 WATER - RATING 2600-1000 Rates Income 731,844.80 100% 733,857 2600-1000-0002 Rates & Charges - Water 731,844.80 100% 733,857 2600-1000-0005 Discounts 0.00 0% 0 2600-1100 Grants, subsidies & contributions 916,354.00 58% 1,569,075 2600-1100-0030 Recurrent State Government Grants 0.00 0% 0 2600-1100-0032 Recurrent Contributions 0.00 0% 0 2600-1100-0034 Capital Commonwealth Govern. Grants 916,354.00 58% 1,569,075 2600-1200 Interest Revenue 0.00 0% 0 2600-1200-0016 Interest On Overdue Rates & Charges 0.00 0% 0 2600-1300 Recoverable Work/Sales 0.00 0% 0 2600-1300-0022 Other Sales 0.00 0% 0 2600-1500 Fees & charges 563.63 22% 2,600 2600-1500-0007 Fees Regulatory & Statutory Charges 563.63 ---% 0 2600-2100 Operational/Overhead Expense 0.00 0% 0 2600-2100-0060 Salaries & Wages - Ordinary & Overti 0.00 0% 0 2600-2100-0061 Internal plant hire charge 0.00 0% 0 2600-2200 Asset maintenance & servicing 215,613.13 67% 322,013 2600-2200-0060 Salaries & Wages - Ordinary & OT 116,776.33 65% 181,013 2600-2200-0061 Internal plant hire charge 21,061.80 68% 31,000 2600-2200-0150 Electricity 0.00 0% 0 2600-2200-0160 Repairs and Maintenance 0.00 0% 0 2600-2200-0200 Other Materials and Services 77,775.00 71% 110,000 2600-2500 Finance costs 25,430.83 76% 33,525 2600-2500-0300 Finance Costs - QTC 25,430.83 76% 33,525 2600-2500-0311 Bad Debts Expense 0.00 0% 0 2600-2600 Depreciation & Amortisation 123,750.00 75% 165,000 2600-2600-0500 Depreciation - Buildings 0.00 0% 0 2600-2600-0505 Depreciation - Water Assets 123,750.00 75% 165,000 ------2600-0003 WATER - RATING 1,648,762.43 72% 2,305,532 364,793.96 70% 520,538 1,283,968.47 72% 1,784,994
------2600-0002 WATER 1,648,762.43 72% 2,305,532 364,793.96 70% 520,538 1,283,968.47 72% 1,784,994
2700-0002 SEWERAGE
2700-0003 SEWERAGE - RATING 2700-1000 Rates Income 422,886.50 100% 422,979 2700-1000-0003 Rates & Charges - Sewer 422,886.50 100% 422,979 2700-1000-0005 Discounts 0.00 0% 0 2700-1100 Grants, subsidies & contributions 335,440.00 57% 585,440 2700-1100-0030 Recurrent State Government Grants 0.00 0% 0 2700-1100-0032 Recurrent Contributions 0.00 0% 0 2700-1100-0033 Capital State Government Grants 335,440.00 57% 585,440 2700-1200 Interest Revenue 0.00 0% 0 2700-1200-0016 Interest On Overdue Rates & Charges 0.00 0% 0 2700-1300 Recoverable Work/Sales 590.90 ---% 0 2700-1300-0020 Recoverable Work/Sales 590.90 ---% 0 2700-1500 Fees & charges 24,636.38 123% 20,000 2700-1500-0007 Fees Regulatory & Statutory Charges 24,636.38 123% 20,000
Page 108 of 151144 General Council Meeting Notice & Agenda 17 April 2018 General Ledger2018.2.27.1 Revenue and Expenditure Page - 24 (Accounts: 1000-0001-0000 to 4500-7030-0000. All report groups. 75% of year elapsed. To Details. Excludes committed costs) PAROO SHIRE COUNCIL (Budget for full year) Financial Year Ending 2018 Printed(PATRICIAJ): 10-04-2018 6:48:31 PM ======------REVENUE ------EXPENDITURE ------SURPLUS/(DEFICIENCY) --- 31 Mar 2018 Budget 31 Mar 2018 Budget 31 Mar 2018 Budget 2700-2200 Asset maintenance & servicing 186,207.33 71% 261,013 2700-2200-0060 Salaries & Wages - Ordinary & OT 146,584.17 81% 181,013 2700-2200-0061 Internal plant hire charge 11,109.50 37% 30,000 2700-2200-0150 Electricity 0.00 0% 0 2700-2200-0160 Repairs and Maintenance 0.00 0% 0 2700-2200-0200 Other Materials and Services 28,513.66 57% 50,000 2700-2300 Recoverable works 21,139.55 124% 17,000 2700-2300-0060 Salaries & Wages - Ordinary 17,169.07 337% 5,100 2700-2300-0061 Internal Plant Hire Charge 949.00 16% 5,950 2700-2300-0083 Cost of Recoverable works 3,021.48 51% 5,950 2700-2500 Finance costs 0.00 0% 0 2700-2500-0300 Finance Costs - QTC 0.00 0% 0 2700-2500-0311 Bad Debts Expense 0.00 0% 0 2700-2600 Depreciation & Amortisation 161,250.00 75% 215,000 2700-2600-0500 Depreciation - Buildings 0.00 0% 0 2700-2600-0506 Depreciation - Sewer Assets 161,250.00 75% 215,000 ------2700-0003 SEWERAGE - RATING 783,553.78 76% 1,028,419 368,596.88 75% 493,013 414,956.90 78% 535,406 ------2700-0002 SEWERAGE 783,553.78 76% 1,028,419 368,596.88 75% 493,013 414,956.90 78% 535,406 ------2000-0001 INFRASTRUCTURE 8,113,956.51 58% 13,943,577 12,564,405.11 78% 16,168,883 (4,450,448.60) 200% (2,225,306) ======TOTAL REVENUE AND EXPENDITURE 15,273,940.11 60% 25,412,123 18,213,279.39 77% 23,716,245 (2,939,339.28) -173% 1,695,878
Page 109 of 151144 General Council Meeting Notice & Agenda 17 April 2018
Actual YTD Q2 Budget Q1 Budget $'000 Statement of Comprehensive Income 2017/18 2017/18
Income
Revenue Operating revenue Net rates, levies and charges 3,918,008 3,929,188 3,911,000 Fees and charges 194,979 237,866 222,000 Rental income 101,227 184,738 185,000 Interest received 117,889 179,303 186,000 Recoverable Works 1,017,935 3,305,765 2,628,000 Other income 92,287 48,860 49,000 Grants, subsidies, contributions and donations 2,921,462 6,299,199 6,259,000 Total operating revenue 8,363,787 14,184,918 13,440,000
Capital revenue Grants, subsidies, contributions and donations 3,677,781 6,156,801 3,703,000 Sale from Plant 223,000 223,000 Total revenue 12,041,568 20,564,720 17,366,000
Expenses
Operating expenses Employee benefits 4,694,861 6,278,624 5,954,000 Materials and services 6,238,710 5,589,597 5,145,000 Finance costs 110,958 140,000 140,000 Depreciation and amortisation 5,145,462 6,859,887 6,860,000 Total operating expenses 16,189,991 18,868,109 18,099,000
Net result (4,148,423) 1,696,611 (733,000)
Operating result
Operating revenue 8,363,787 14,184,918 13,440,000 Operating expenses 16,189,991 18,868,109 18,099,000 Operating result (7,826,204) (4,683,191) (4,659,000)
Page 110 of 144 General Council Meeting Notice & Agenda 17 April 2018 PAROO SHI
Actual YTD Q2 Budget Q1 Budget $'000 Statement of Financial Position 2017/18 2017/18
Assets
Current assets Cash and cash equivalents 7,273,149 6,615,517 6,395,000 Trade and other receivables 1,278,462 1,151,147 1,089,000 Inventories 758,557 624,000 624,000 Other current assets 125,000 125,000 Total current assets 9,310,168 8,515,664 8,233,000
Non-current assets Property, plant & equipment 216,694,599 218,150,183 218,150,000 Capital Works in Progress 3,960,058 9,411,716 7,210,000 Intangible Assets 24,595 15,000 15,000 Total non-current assets 220,679,252 227,576,899 225,375,000
Total assets 229,989,420 236,092,562 233,608,000
Liabilities
Current liabilities Trade and other payables 1,387,758 804,777 750,000 Borrowings 44,799 161,844 162,000 Provisions 473,164 428,670 429,000 Total current liabilities 1,905,721 1,395,291 1,341,000
Non-current liabilities Borrowings 1,699,941 1,545,261 1,545,000 Provisions 207,673 212,330 212,000 Total non-current liabilities 1,907,614 1,757,591 1,757,000
Total liabilities 3,813,335 3,152,882 3,098,000
Net community assets 226,176,085 232,939,681 230,510,000
Community equity
Asset revaluation surplus 112,936,818 115,066,070 115,066,000 Retained surplus 110,202,697 116,676,259 114,724,454 Other Reserves 3,036,570 1,197,352 719,546
Total community equity 226,176,085 232,939,681 230,510,000
Page 111 of 144 General Council Meeting Notice & Agenda 17 April 2018 PAROO SHI
Actual YTD Q2 Budget Q1 Budget $'000 Statement of Cash Flows 2017/18 2017/18
Cash flows from operating activities
Receipts from customers 7,980,809 9,082,260 8,379,000 Payments to suppliers and employees (10,532,746) (13,346,550) (12,631,000) Interest received 117,889 179,303 183,000 Rental income 109,045 223,067 185,000 Non-capital grants and contributions 2,880,645 7,606,143 7,660,000 Borrowing costs (94,685) (123,895) (124,000)
Net cash inflow from operating activities 460,957 3,620,327 3,652,000
Cash flows from investing activities
Payments for property, plant and equipment (2,927,704) (9,411,832) (7,210,000) Proceeds from sale of property, plant and equipment 223,000 223,000 Grants, subsidies, contributions and donations 3,675,241 6,156,801 3,703,000
Net cash inflow from investing activities 747,537 (3,032,031) (3,284,000)
Cash flows from financing activities
Proceeds from borrowings - - - Repayment of borrowings (114,566) (152,000) (152,000)
Net cash inflow from financing activities (114,566) (152,000) (152,000)
Total cash flows
Net increase in cash and cash equivalent held 1,093,928 436,296 216,000
Opening cash and cash equivalents 6,179,221 6,179,221 6,179,221
Closing cash and cash equivalents 7,273,149 6,615,517 6,395,221
Page 112 of 144 General Council Meeting Notice & Agenda 17 April 2018
Cashflow Monitoring—Paroo Shire Council Dashboard
Actual Budget Actual Actual Actual Actual Actual Actual Actual Actual Budget Budget Budget Budget Budget 30-Jun-17 30-Jun-17 31-Jul-17 31-Aug-17 30-Sep-17 31-Oct-17 30-Nov-17 31-Dec-17 31-Jan-18 28-Feb-18 28-Feb-18 31-Mar-18 30-Apr-18 31-May-18 30-Jun-18
Opening Cash Balance 5,741,105 3,594,000 6,179,221 4,541,587 7,398,205 7,832,904 7,148,670 6,466,485 7,200,451 6,728,953 6,728,953 6,183,061 5,612,991 5,079,403 4,545,018
Cashflows by type Net operating 1,723,383 1,176,960 -1,289,270 3,405,877 763,676 55,844 -165,237 915,332 -402,302 717,766 189,208 203,215 201,513 200,714 2,457,894 Net capital -1,248,395 -955,725 -348,365 -549,258 -291,456 -740,077 -516,948 -143,182 -69,196 -186,173 -735,100 -735,100 -735,100 -735,100 -349,285 Net financing - -35,924 - - -37,523 - - -38,185 - 0 - -38,184 - - -38,109 Total 474,988 185,311 -1,637,634 2,856,619 434,698 -684,233 -682,185 733,965 -471,498 531,594 -545,892 -570,070 -533,588 -534,386 2,070,499
Operating cashflows Cash receipts 3,961,761 2,365,058 980,700 4,547,109 1,914,596 858,826 1,025,946 2,164,971 268,206 1,679,349 949,184 963,191 961,489 960,691 2,875,227 Cash outgoings -2,238,378 -1,188,098 -2,269,969 -1,141,232 -1,150,919 -802,982 -1,191,183 -1,249,639 -670,508 -961,582 -759,976 -759,976 -759,976 -759,976 -417,333 Net operating cashflows 1,723,383 1,176,960 -1,289,270 3,405,877 763,676 55,844 -165,237 915,332 -402,302 717,766 189,208 203,215 201,513 200,714 2,457,894
Capital cashflows Roads Projects -438,469 -332,638 -255,591 -252,871 -248,388 -166,550 -205,714 -25,107 - -95,857 -224,435 -224,435 -224,435 -224,435 -174,435 Plant Budget -506,146 -140,505 - -115,000 - -978 -8,760 - - 0 -141,795 -141,795 -141,795 -141,795 -58,626 Corporate Community & Economic Developm -133,722 -93,156 -4,405 -9,748 -14,680 -539,163 -292,964 -118,076 -62,344 -84,146 -150,459 -150,459 -150,459 -150,459 -47,230 Parks, Airport & Depot -19,292 -44,000 -8,619 -27,394 -599 -74 - - 0 -943 -943 -943 -943 -471 Utilities -150,766 -345,426 -88,369 -163,020 -994 -32,788 -9,436 - -6,852 -6,169 -217,468 -217,468 -217,468 -217,468 -68,524 Net capital investing cashflows -1,248,395 -955,725 -348,365 -549,258 -291,456 -740,077 -516,948 -143,182 -69,196 -186,173 -735,100 -735,100 -735,100 -735,100 -349,285
Financing cashflows Proceeds from borrowings ------0 - - - - - Scheduled DSPs -36,872 -35,924 - - -37,523 - - -38,185 - 0 - -38,184 - - -38,109 Additional principal repayments ------0 - - - - - Net financing cashflows -36,872 -35,924 - - -37,523 - - -38,185 - 0 - -38,184 - - -38,109
Closing cash balance 6,179,221 3,779,311 4,541,587 7,398,205 7,832,904 7,148,670 6,466,485 7,200,451 6,728,953 7,260,547 6,183,061 5,612,991 5,079,403 4,545,018 6,615,517
Cash Balance Composition External restricted cash ------Internal restricted cash (Reserves) 2,338,272 2,338,272 3,036,570 3,036,570 3,036,570 3,036,570 3,036,570 3,036,570 1,197,352 1,197,352 1,197,352 1,197,352 1,197,352 1,197,352 1,197,352 Internal restricted cash (Grants received for Capital Projects) 2,123,000 2,123,000 2,123,000 2,123,000 2,123,000 2,123,000 2,123,000 Available Cash Balance 3,840,949 1,441,039 1,505,017 4,361,635 4,796,334 4,112,100 3,429,915 4,163,881 3,408,601 3,940,195 2,862,709 2,292,640 1,759,052 1,224,666 3,295,166
FORECAST CLOSING CASH BALANCE 3,779,311 7,028,135 6,527,505 5,651,075 6,466,485 6,728,953 4,617,592 6,183,061 5,612,991 5,079,403 4,545,018 6,615,517 ACTUAL CLOSING CASH BALANCE 6,179,221 4,541,587 7,398,205 7,832,904 7,148,670 6,256,504 7,200,451 6,728,953 7,260,547
Page 113 of 144 General Council Meeting Notice & Agenda 17 April 2018
Job Costing Original Project Q1 Project Expenditure Q2 Project Expenditure YTD Exp (Pd 20 Project Income Budget (Asset Project Name % Variance within Budget Remaining Budget Council Revenue Reserves Comments Number Expenditure Budget Budget Budget 3/04/18) Inc/(Dec) Sales/Contributions) CEO/Corporate/Community/Economic Development & $ 550,000.00 $ 550,000.00 $ 1,136,535.00 $ 265,349.73 $ 586,535.00 106.64% $ 871,185.27 $ 664,535.00 $ 400,000.00 $ 72,000.00 Tourism $ - TV/Radio Transmitters $ - $ - $ 38,400.00 $ 38,528.68 $ 38,400.00 #DIV/0! $ (128.68) $ 38,400.00 $ - $ - 2380-0010- Replacement of ABC & SBS Satellite Decoders (Yowah, $ - $ - $ 38,400.00 $ 38,528.68 $ 38,400.00 #DIV/0! $ (128.68) $ 38,400.00 Res. M17/257 0001 Eulo & Wyandra) $ - Buildings $ 400,000.00 $ 400,000.00 $ 982,000.00 $ 200,686.05 $ 582,000.00 145.50% $ 781,313.95 $ 510,000.00 $ 400,000.00 $ 72,000.00 2390-0100- CEO Residence - 250 Weir Road, Cunnamulla $ 100,000.00 $ 100,000.00 $ 110,000.00 $ 106,231.48 $ 10,000.00 10.00% $ 3,768.52 $ 110,000.00 Based on actual expenditure 0001 2390-0100- 30 Louise Street, Cunnamulla $ - $ - $ 72,000.00 $ 89,454.57 $ 72,000.00 #DIV/0! $ (17,454.57) $ 72,000.00 Purchase from Buildings Reserve Res. M17/196 0013 2390-0200 & Asbestos Removal and Repatriation of Evacuation LGSSP Grant Funding (Council Cont. 70K from $ - $ - $ 500,000.00 $ 5,000.00 $ 500,000.00 #DIV/0! $ 495,000.00 $ 100,000.00 $ 400,000.00 2390-0300 Centre Infrastructure Building Mtce C/F 16/17, Balance 30K - 2yr
Yapunyah Lodge (COCC) $ 127,500.00 $ 127,500.00 $ 90,000.00 $ - $ (37,500.00) -29.41% $ 90,000.00 $ 90,000.00 $ - 1460-0010- Replacement of Floor Coverings $ 75,000.00 $ 75,000.00 $ 75,000.00 $ - 0.00% $ 75,000.00 $ 75,000.00 0002 1460-0010- Replace Airconditioners $ 15,000.00 $ 15,000.00 $ 15,000.00 $ - 0.00% $ 15,000.00 $ 15,000.00 0007
Information Technology $ 22,500.00 $ 22,500.00 $ 26,135.00 $ 26,135.00 $ 3,635.00 16.16% $ - $ 26,135.00 $ - 1140-0010- Fibre Connection to VIC $ 15,000.00 $ 15,000.00 $ 20,344.00 $ 20,344.00 $ 5,344.00 35.63% $ - $ 20,344.00 Extra cost for trenching across road and park 0003 1140-0010- Budgeted for 2 turned out to be cheaper to do Wireless to Main Office $ 5,000.00 $ 5,000.00 $ 5,791.00 $ 5,791.00 $ 791.00 15.82% $ - $ 5,791.00 0004 all 4 whilst here as per original quote
Cemetery Services $ - $ - $ - $ - $ - #DIV/0! $ - $ - $ -
Infrastructure Services $ 3,795,000.00 $ 4,302,610.00 $ 5,968,485.00 $ 1,117,796.54 $ 1,665,875.00 38.72% $ 4,850,688.46 $ 727,560.00 $ 4,405,425.00 $ 835,500.00
Plant Replacement $ 1,000,000.00 $ 1,000,000.00 $ 818,000.00 $ - $ (182,000.00) #DIV/0! $ 818,000.00 $ - $ 170,000.00 $ 648,000.00 2460-0015- Revised turnover of vehicles (replace 8 utes and Light Fleet Replacement $ 363,000.00 $ 363,000.00 $ 466,000.00 $ 103,000.00 28.37% $ 466,000.00 $ - $ 145,000.00 $ 321,000.00 0001 1 SUV, trade/sale 8 utes & 3 SUV/cars) 2460-0015- Multi Tyre Roller $ 175,000.00 $ 175,000.00 $ 175,000.00 $ - 0.00% $ 175,000.00 $ - $ 20,000.00 $ 155,000.00 Revised sale price ($40K to $20K) 0003 2460-0015- Excavator $ 132,000.00 $ 132,000.00 $ 78,000.00 $ (54,000.00) -40.91% $ 78,000.00 $ - $ - $ 78,000.00 Partially allocated budget to Mobile Hoist 0004 2460-0015- Partially allocated to Creepy Crawley & Ezitrack Minor Plant & Equipment $ 40,000.00 $ 40,000.00 $ 5,000.00 $ (35,000.00) -87.50% $ 5,000.00 $ - $ - $ 5,000.00 0005 Mower Swimming Pool - advised not economical to Dolphin Expert 2 x 2 Creepy Crawley $ - $ - $ 15,000.00 $ - $ 15,000.00 #DIV/0! $ 15,000.00 $ - $ 15,000.00 repair old creepy crawley as both motors are rusted due to leaking seals. Mobile Hoist $ - $ - $ 54,000.00 $ - $ 54,000.00 #DIV/0! $ 54,000.00 $ 54,000.00 budget from Excavator!
Ezitrack 997 John Deere Mower $ - $ - $ 25,000.00 $ - $ 25,000.00 #DIV/0! $ 25,000.00 $ 5,000.00 $ 20,000.00 budget from Minor Plant & Equipment
Roads & Drainage - TIDS $ 1,200,000.00 $ 1,200,000.00 $ 1,200,000.00 $ 698,092.01 $ - 0.00% $ 501,907.99 $ 600,000.00 $ 600,000.00 2500-2000- Jobs Gate Road - 28.85km - 72.00km $ 1,150,000.00 $ 1,150,000.00 $ 1,150,000.00 $ 697,306.86 $ - 0.00% $ 452,693.14 $ 575,000.00 $ 575,000.00 0000 2500-2200- Cunnamulla Airport Road - 0.1km - 1.36km plus $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 785.15 $ - 0.00% $ 49,214.85 $ 25,000.00 $ 25,000.00 0000 parking area at the terminal Funded Works $ 1,190,000.00 $ 1,290,000.00 $ 1,055,000.00 $ 168,577.16 $ (235,000.00) -18.22% $ 886,422.84 $ 32,500.00 $ 1,022,500.00 $ -
Works 4 Qld (2017-2019) $ 790,000.00 $ 1,190,000.00 $ 990,000.00 $ 168,577.16 $ (200,000.00) -16.81% $ 821,422.84 $ - $ 990,000.00 1550-0007- Climate Control Upgrade $ 790,000.00 $ 50,000.00 $ 50,000.00 $ 16,449.00 $ - 0.00% $ 33,551.00 $ 990,000.00 0001 1550-0007- Building & Housing Structural Maintenance $ 400,000.00 $ 400,000.00 $ 54,776.33 $ - 0.00% $ 345,223.67 0002 1550-0007- C'Mulla Racecourse Refurbishment $ 50,000.00 $ 50,000.00 $ 2,718.13 $ - 0.00% $ 47,281.87 0003 1550-0007- Township Public Infrastructure Upgrade $ 200,000.00 $ 200,000.00 $ 1,469.93 $ - 0.00% $ 198,530.07 0004 1550-0007- Town Signage Installation $ 80,000.00 $ 80,000.00 $ 3,305.40 $ - 0.00% $ 76,694.60 0005 1550-0007- Swimming Pool Safety Compliance $ 50,000.00 $ 50,000.00 $ 49,218.98 $ - 0.00% $ 781.02 0006 1550-0007- Library Refurbishment $ 32,500.00 $ 32,500.00 $ 34,780.68 $ - 0.00% $ (2,280.68) 0007 1550-0007- Noorama Sport & Recreational Maintenance $ 22,500.00 $ 22,500.00 $ - 0.00% $ 22,500.00 0008 1550-0007- As per JCE Engineer's review. Will be included Kerb, Channel & Footpath Replacement $ 100,000.00 $ - $ 5,858.71 $ (100,000.00) -100.00% $ (5,858.71) 0009 in 2018/19 Budget 1550-0007- Kitchen & Service Building Upgrade $ 105,000.00 $ 105,000.00 $ - 0.00% $ 105,000.00 0010
Bridges Renewal Program $ - $ - $ 65,000.00 $ - $ 65,000.00 #DIV/0! $ 65,000.00 $ 32,500.00 $ 32,500.00 $ -
Deep Creek Bridge Replacement $ - $ - $ 65,000.00 $ - $ 65,000.00 #DIV/0! $ 65,000.00 $ 32,500.00 $ 32,500.00 Q2 Review - Grant Funding Approval
Roads to Recovery $ 270,000.00 $ 677,610.00 $ 863,204.00 $ 201,816.86 $ 185,594.00 27.39% $ 661,387.14 $ - $ 863,204.00 $ - $ - #DIV/0! $ - Rural Roads Renewals $ 200,000.00 $ 677,610.00 $ 863,204.00 $ 201,816.86 $ 185,594.00 27.39% $ 661,387.14 $ - $ 863,204.00 Mt Alfred Road, Wyandra (Chainage 18km to 2550-0700- 120km multiple locations - floodways and creek $ 38,204.00 $ 38,204.00 $ - 0.00% $ 38,204.00 $ 38,204.00 0323 crossings) 2555-0503- Koonawarra Road, Wyandra (Chainage 20km to $ 65,000.00 $ - $ 65,000.00 #DIV/0! $ 65,000.00 $ 65,000.00 Allocation of Balance of 2017/18 0202 27km - 20km from Murweh Shire Boundary) 2555-0700- Mt Alfred Road, Wyandra (Chainage 18km to $ 250,000.00 $ 250,000.00 $ - 0.00% $ 250,000.00 $ 250,000.00 0202 120km multiple locations)
Page 1 of 4
Page 114 of 144 General Council Meeting Notice & Agenda 17 April 2018
2555-0705- Yerrel Road, Cunnamulla (Chainage 0km to 40km) $ 100,000.00 $ 100,000.00 $ 92,272.21 $ - 0.00% $ 7,727.79 $ 100,000.00 0202 2555-0706- Humeburn Road (Chainage 34.3km to 110km) $ 200,000.00 $ 200,000.00 $ 200,000.00 $ 109,544.65 $ - 0.00% $ 90,455.35 $ 200,000.00 0202 2555-0711- Rosevale Road, Wyandra (Chainage 0km to 30km - $ - $ - $ 80,000.00 $ - $ 80,000.00 #DIV/0! $ 80,000.00 $ 80,000.00 Allocation of Balance of 2017/18 0202 Origin Mt Alfred Road Intersection) 2555-0712- Doobibla Road, Wyandra (Chainage 0km to 8km) - Remainder of Funding Allocation from C/F $ 24,406.00 $ 65,000.00 $ - $ 40,594.00 166.33% $ 65,000.00 $ 65,000.00 0202 Origin Mt Alfred Road Intersection 16/17 plus Allocation of 2017/18 2555-0807- Pitherty Road, Eulo (Chainage 8km to 16km) $ 65,000.00 $ 65,000.00 $ - 0.00% $ 65,000.00 $ 65,000.00 0202 $ - Water, Sewerage & Drainage $ 100,000.00 $ 100,000.00 $ 2,032,281.00 $ 49,310.51 $ 1,932,281.00 #DIV/0! $ 1,982,970.49 $ 95,060.00 $ 1,749,721.00 $ 187,500.00 2600-0600- B.O.R. - Eulo Bore Project $ 424,670.00 $ 9,785.92 $ 424,670.00 #DIV/0! $ 414,884.08 $ 38,693.00 $ 385,977.00 Q2 Review - Grant Funding Approval 0000 2600-0700- B.O.R. - Wyandra Bore Project $ 451,367.00 $ 8,318.18 $ 451,367.00 #DIV/0! $ 443,048.82 $ 26,367.00 $ 425,000.00 Q2 Review - Grant Funding Approval 0000 2600-0800- B.O.R. - Yowah Bore Project $ 468,744.00 $ 9,672.50 $ 468,744.00 #DIV/0! $ 459,071.50 $ 30,000.00 $ 438,744.00 Q2 Review - Grant Funding Approval 0000 Q2 Review - Grant Funding Approval (Council 2700-0200- B.O.R. - CCTV & Sewer Project $ 600,000.00 $ 21,533.91 $ 600,000.00 #DIV/0! $ 578,466.09 $ - $ 500,000.00 $ 100,000.00 Contribution from Reserves) Funding moved 0000 from Carry Over Projects Implement short-term solution for Cunnamulla Sewerage Treatment Plant Cunnamulla $ - $ - $ 87,500.00 $ - $ 87,500.00 #DIV/0! $ 87,500.00 $ 87,500.00 STP (Funding moved from Reserves - Carry Over Projects - Imhoff Tank) 17/18 Capital Program (Budget) Total $ 4,345,000.00 $ 4,852,610.00 $ 7,105,020.00 $ 1,383,146.27 $ 2,252,410.00 46.42% $ 5,721,873.73 $ 1,392,095.00 $ 4,805,425.00 $ 907,500.00
CARRY OVER PROJECT LIST (CAPITAL) Work Order Project Expenditure Q1 Project Expenditure Q2 Project Expenditure YTD Exp (Pd 20 Project Income Budget (Asset Project Name % Variance within Budget Remaining Budget Council Revenue Reserves Coments Number Budget Budget Budget 3/04/18) Inc/(Dec) Sales/Contributions) CEO/Corporate/Community/Economic Development & $ 137,160.70 $ 229,910.70 $ 236,036.70 $ 90,284.17 $ 6,126.00 2.66% $ 146,460.34 $ 98,876.00 $ - $ 137,160.70 Tourism Recreation $ 19,170.25 $ 19,170.25 $ 19,170.25 $ 36,839.15 $ - 0.00% $ (17,668.90) $ - $ - $ 19,170.25 2400-0100- Wyandra Recreation Facilities $ 19,170.25 $ 19,170.25 $ 19,170.25 $ 36,839.15 $ - 0.00% $ (17,668.90) $ 19,170.25 0007
Buildings $ 18,000.00 $ 95,750.00 $ 101,876.00 $ 6,753.25 $ 6,126.00 6.40% $ 95,830.56 $ 83,876.00 $ - $ 18,000.00 2390-0100- Final invoice Disability Ramp completed in Pensioner Unit 3/6 Louise St $ 3,063.00 $ 3,063.18 $ 3,063.00 #DIV/0! $ (0.18) $ 3,063.00 0004 2016/17 2390-0100- Final invoice Disability Ramp completed in Pensioner Unit 4/6 Louise St $ 3,063.00 $ 3,063.18 $ 3,063.00 #DIV/0! $ (0.18) $ 3,063.00 0004 2016/17 2390-0100- Civic Centre $ 77,750.00 $ 77,750.00 $ (80.92) $ - 0.00% $ 77,830.92 $ 77,750.00 C/F 2016/17 Replacement Planning 0006 2390-0100- Agforce Building - 17 Louise St $ 707.81 0009 2390-0100- Light Machinery Shed at Eulo $ 18,000.00 $ 18,000.00 $ 18,000.00 $ - 0.00% $ 18,000.00 $ 18,000.00 This budget will be reviewed at Q3 0007
Economic Development & Tourism $ 56,137.00 $ 56,137.00 $ 56,137.00 $ 26,989.61 $ - 0.00% $ 29,147.39 $ - $ - $ 56,137.00 1300-0010- Economic Development Strategy $ 24,337.00 $ 24,337.00 $ 24,337.00 $ 26,989.61 $ - 0.00% $ (2,652.61) $ 24,337.00 0002 1300-0010- Promotional Films $ 31,800.00 $ 31,800.00 $ 31,800.00 $ - 0.00% $ 31,800.00 $ 31,800.00 0004
Information Technology $ 5,000.00 $ 5,000.00 $ 5,000.00 $ - $ - 0.00% $ 5,000.00 $ - $ - $ 5,000.00 1140-0010- Vendor Panel $ 5,000.00 $ 5,000.00 $ 5,000.00 $ - 0.00% $ 5,000.00 $ 5,000.00 0002
Cemetery Services $ 38,853.45 $ 53,853.45 $ 53,853.45 $ 19,702.16 $ - 0.00% $ 34,151.29 $ 15,000.00 $ - $ 38,853.45 1440-0010- Fencing $ 8,853.45 $ 8,853.45 $ 8,853.45 $ 5,543.76 $ - 0.00% $ 3,309.69 $ 8,853.45 0001 1440-0010- Permanent Toilet & Storage Shed $ 30,000.00 $ 30,000.00 $ 30,000.00 $ - 0.00% $ 30,000.00 $ 30,000.00 This budget will be reviewed at Q3 0002 1440-0010- Cunnamulla Extension $ - $ 15,000.00 $ 15,000.00 $ 14,158.40 $ - 0.00% $ 841.60 $ 15,000.00 $ - Finalisation of Cemetery Extension 0004 Infrastructure Services $ 1,865,932.68 $ 2,127,416.68 $ 2,070,647.05 $ 1,671,609.96 $ (56,769.63) -2.67% $ 399,037.09 $ 441,895.79 $ 1,270,776.58 $ 357,975.00
Plant Replacement $ 23,433.00 $ 138,433.00 $ 138,433.00 $ 126,708.18 $ - 0.00% $ 11,724.82 $ 115,000.00 $ - $ 23,433.00 2460-0010- Balance of 2016/17 Expenditure (Trade In) - Grader $ - $ 115,000.00 $ 115,000.00 $ 115,000.00 $ - 0.00% $ - $ 115,000.00 $ - 0003 Post accruals 2460-0010- Minor Plant & Equipment (Traffic Lights) $ 23,433.00 $ 23,433.00 $ 23,433.00 $ 11,708.18 $ - 0.00% $ 11,724.82 $ 23,433.00 0009
Parks & Gardens $ - $ - $ 35,000.00 $ 30,286.31 $ 35,000.00 #DIV/0! $ 4,713.69 $ - $ - $ 35,000.00 2440-0010- Centennary Park $ - $ - $ 35,000.00 $ 30,286.31 $ 35,000.00 #DIV/0! $ 4,713.69 $ - $ 35,000.00 Q2 Review? Council Contribution 0002
Airport $ 35,000.00 $ 35,000.00 $ 6,400.00 $ 6,400.00 -$ 28,600.00 -81.71% $ - $ 6,400.00 $ - $ - 2410-0010- Project 2016/17, expenditure too late for Eulo Airstrip RAAP Grant $ 6,400.00 $ 6,400.00 $ 6,400.00 #DIV/0! $ - $ 6,400.00 0010 accruals $ -
Works 4 Qld (2017) $ 734,996.68 $ 734,996.68 $ 734,996.68 $ 616,519.04 $ - 0.00% $ 118,477.64 $ - $ 545,455.00 $ 189,542.00 Page 2 of 4
Page 115 of 144 General Council Meeting Notice & Agenda 17 April 2018
1550-0006- CMA Airport Maintenance $ 8,903.12 $ 8,903.12 $ 8,903.12 $ 9,185.06 $ - 0.00% $ (281.94) 0001 1550-0006- Cmulla Racecourse Compliance $ 8,712.95 $ 8,712.95 $ 8,712.95 $ 9,006.33 $ - 0.00% $ (293.38) 0002 1550-0006- Noorama Racecourse Compliance $ 0.01 $ 0.01 $ 0.01 $ - 0.00% $ 0.01 0003 1550-0006- Housing Electrical & Alarm $ 28,000.00 $ 28,000.00 $ 28,000.00 $ 26,770.61 $ - 0.00% $ 1,229.39 0004 1550-0006- Depot Hardwiring Project $ 367.53 $ 367.53 $ 367.53 $ 345.38 $ - 0.00% $ 22.15 0005 1550-0006- Cunnamulla Footpath Project $ 91,475.00 $ 91,475.00 $ 91,475.00 $ 148,234.73 $ - 0.00% $ (56,759.73) 0006 As per JCE Engineer's review, this needs to be 1550-0006- Cunnamulla Kerb and Channel $ 191,475.00 $ 191,475.00 $ 191,475.00 $ 25,482.37 $ - 0.00% $ 165,992.63 completed ASAP, advised that will not be done 0007 before 22nd February, 2018 1550-0006- Wyandra Streetscape Mtce $ 14,578.97 $ 14,578.97 $ 14,578.97 $ 14,937.16 $ - 0.00% $ (358.19) 0008 1550-0006- Evacuation Centre Resilience $ 41,742.80 $ 41,742.80 $ 41,742.80 $ 41,338.44 $ - 0.00% $ 404.36 0009 1550-0006- Town Centre Park Rejuvenation $ 36,653.56 $ 36,653.56 $ 36,653.56 $ 35,431.10 $ - 0.00% $ 1,222.46 0010 1550-0006- JKP Precinct Maintenance $ 68,817.24 $ 68,817.24 $ 68,817.24 $ 69,796.12 $ - 0.00% $ (978.88) 0011 1550-0006- Town Playground Softfall $ 49,433.00 $ 49,433.00 $ 49,433.00 $ 49,672.98 $ - 0.00% $ (239.98) 0012 1550-0006- Library Climate Control $ 272.25 $ 272.25 $ 272.25 $ 231.90 $ - 0.00% $ 40.35 0013 1550-0006- Eulo Airport Fence and Runway $ - $ - $ - $ - #DIV/0! $ - 0014 1550-0006- Yowah Airport Fence $ (719.34) $ (719.34) $ (719.34) $ - 0.00% $ (719.34) 0015 1550-0006- Cmulla Cemetery Fence $ 30,266.53 $ 30,266.53 $ 30,266.53 $ 30,011.75 $ - 0.00% $ 254.78 0016 1550-0006- Town Irrigation Maintenance $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 49,887.53 $ - 0.00% $ 112.47 0017 1550-0006- Swimming Pool Filter Replace $ 30,174.60 $ 30,174.60 $ 30,174.60 $ 29,636.73 $ - 0.00% $ 537.87 0018 1550-0006- Fire Safety-Operation Coolburn $ 14,334.70 $ 14,334.70 $ 14,334.70 $ 5,243.12 $ - 0.00% $ 9,091.58 0019 1550-0006- Security Camera Expansion $ 30,114.51 $ 30,114.51 $ 30,114.51 $ 29,840.49 $ - 0.00% $ 274.02 0020 1550-0006- Town Landscaping Rejuvenation $ 32,394.25 $ 32,394.25 $ 32,394.25 $ 33,662.02 $ - 0.00% $ (1,267.77) 0021 1550-0006- Site Amenity Repair $ 8,000.00 $ 8,000.00 $ 8,000.00 $ 7,805.22 $ - 0.00% $ 194.78 0022
Roads - Council Funded $ - $ - $ 45,349.40 $ 45,349.40 $ 45,349.40 #DIV/0! $ - $ 45,349.40 $ - $ - 2495-0402- Project 2016/17, expenditure too late for Eulo Street, Eulo $ - $ - $ 45,349.40 $ 45,349.40 $ 45,349.40 #DIV/0! $ - $ 45,349.40 $ - $ - 0000 accruals Roads - TIDS $ - $ - $ 174,103.79 $ 168,728.88 $ 174,103.79 #DIV/0! $ 5,374.91 $ 102,939.79 $ 71,164.00 $ - 2500-1100- Project claimed in 2016/17, expenditure too late Jobs Gate Curve Widening $ - $ - $ 6,401.49 $ 6,401.49 $ 6,401.49 #DIV/0! $ - $ 6,401.49 $ - 0000 for accruals 2500-1200- Project claimed in 2016/17, expenditure too late Jobs Gate Culvert Widening $ - $ - $ 2,936.60 $ 2,936.60 $ 2,936.60 #DIV/0! $ - $ 2,936.60 $ - 0000 for accruals 2500-1300- Project claimed in 2016/17, expenditure too late Jobs Gate Rd Reseal $ - $ - $ 80,582.99 $ 80,582.99 $ 80,582.99 #DIV/0! $ - $ 80,582.99 $ - 0000 for accruals 2500-1400- Project claimed in 2016/17, expenditure too late Humeburn Rd $ - $ - $ 13,018.71 $ 13,018.71 $ 13,018.71 #DIV/0! $ - $ 13,018.71 $ - 0000 for accruals 2500-1800- Project completed in 2016/17, Main Roads Hungerford Rd (A) $ - $ - $ 71,164.00 $ 65,789.09 $ 71,164.00 #DIV/0! $ 5,374.91 $ 71,164.00 0000 advised to hold over to 2017/18 Roads - R2R $ 353,497.00 $ 499,981.00 $ 672,188.00 $ 416,126.28 $ 172,207.00 34.44% $ 256,061.72 $ 172,206.60 $ 499,981.40 $ - 2550-0502- Linden - Nebine Road (Replace 2 x grids) $ 40,000.00 $ 40,000.00 $ 40,000.00 $ - 0.00% $ 40,000.00 $ 40,000.00 0861 2550-0613- Council contribution was not allocated Bluegrass Road - Tuen Creek (Culverts) $ 313,497.00 $ 313,497.00 $ 485,704.00 $ 416,126.28 $ 172,207.00 54.93% $ 69,577.72 $ 172,206.60 $ 313,497.40 0000 previously, plus contractors invoices for re-work 2555-0711- Rosevale Road, Wyandra (Chainage 0km to 30km) $ 80,000.00 $ 80,000.00 $ - 0.00% $ 80,000.00 $ 80,000.00 0202 2555-0503- Koonawarra Road, Wyandra (Chainage 20km to $ 65,000.00 $ 65,000.00 $ - 0.00% $ 65,000.00 $ 65,000.00 0202 27km) 2555-0712- Doobibla Road, Wyandra (Chainage 0km to 8km) $ 1,484.00 $ 1,484.00 $ - 0.00% $ 1,484.00 $ 1,484.00 0202 PART Water, Sewerage & Drainage $ 719,006.00 $ 719,006.00 $ 264,176.18 $ 261,491.87 -$ 454,829.82 -63.26% $ 2,684.31 $ - $ 154,176.18 $ 110,000.00 2600-0015- $ 250,800.00 $ 250,800.00 $ 110,000.00 $ 107,315.69 $ (140,800.00) -56.14% $ 2,684.31 $ 110,000.00 As per JCE Engineer's review 0007 Water Main - Jane/John Street 2600-0100- $ - $ 3,448.16 $ 3,448.16 $ 3,448.16 #DIV/0! $ - $ 3,448.16 Project 2016/17, final claim 2017/18 0000 B.O.R. Wick Street Water Main 2600-0200- $ - $ 55,195.97 $ 55,195.97 $ 55,195.97 #DIV/0! $ - $ 55,195.97 Project 2016/17, final claim 2017/18 0000 B.O.R. Wick/Bowra Street Water Main 2600-0300- $ - $ 80,921.56 $ 80,921.56 $ 80,921.56 #DIV/0! $ - $ 80,921.56 Project 2016/17, final claim 2017/18 0000 B.O.R. King/William Street Water Main 2600-0500- $ - $ 1,800.00 $ 1,800.00 $ 1,800.00 #DIV/0! $ - $ 1,800.00 Project 2016/17, final claim 2017/18 0000 B.O.R. General Works 2700-0100- B.O.R. Sludge Bed $ - $ 12,810.49 $ 12,810.49 $ 12,810.49 #DIV/0! $ - $ 12,810.49 Project 2016/17, final claim 2017/18 0000 Capital Program (CARRY OVER) Total $ 2,003,093.38 $ 2,357,327.38 $ 2,306,683.75 $ 1,761,894.13 $ (50,643.63) -2.15% $ 545,497.43 $ 540,771.79 $ 1,270,776.58 $ 495,135.70
CARRY OVER PROJECT LIST (OPERATIONAL) Work Order Project Expenditure Q1 Project Expenditure Q2 Project Expenditure YTD Exp (Pd 20 Project Income Budget (Asset Project Name % Variance within Budget Remaining Budget Council Revenue Reserves Coments Number Budget Budget Budget 3/04/18) Inc/(Dec) Sales/Contributions) CEO/Corporate/Community/Economic Development & $ 342,782.00 $ 755,564.00 $ 685,564.00 $ 240,083.44 $ (70,000.00) -9.26% $ 445,480.56 $ - $ 342,782.00 $ 342,782.00 Tourism
Page 3 of 4
Page 116 of 144 General Council Meeting Notice & Agenda 17 April 2018
DV & Wellbeing $ 342,782.00 $ 685,564.00 $ 685,564.00 $ 240,083.44 $ - 0.00% $ 445,480.56 $ - $ 342,782.00 $ 342,782.00 1560-0001, 1560-0002 & DV & Wellbeing Project $ 342,782.00 $ 685,564.00 $ 685,564.00 $ 240,083.44 $ - 0.00% $ 445,480.56 $ 342,782.00 $ 342,782.00 1560-0003
Infrastructure Services $ 210,000.00 $ 210,000.00 $ 210,000.00 $ 510,605.39 $ - 0.00% $ (300,605.39) $ - $ 80,000.00 $ 130,000.00
Roads - R2R $ 80,000.00 $ 80,000.00 $ 80,000.00 $ 47,742.12 $ - 0.00% $ 32,257.88 $ - $ 80,000.00 $ - 2555-0501- Charlottevale Road - Medium Formation Grading $ 80,000.00 $ 80,000.00 $ 80,000.00 $ 47,742.12 $ - 0.00% $ 32,257.88 $ 80,000.00 0202
Roads - WRUP Funding $ 130,000.00 $ 130,000.00 $ 130,000.00 $ 462,863.27 $ - 0.00% -$ 332,863.27 $ - $ - $ 130,000.00 2580-0231- Mitchell Highway Upgrade $ - $ - $ - $ 117,135.77 $ - #DIV/0! $ (117,135.77) $ - $ - RPQ - Sealing 0000 2585-0231- Mitchell Highway - Upgrade (B) $ - $ - $ - $ 64,464.12 $ - #DIV/0! $ (64,464.12) $ - $ - RPQ - Sealing 0000 2590-0231- Mitchell Highway - Truck Bay $ 130,000.00 $ 130,000.00 $ 130,000.00 $ 281,263.38 $ - 0.00% $ (151,263.38) $ - $ 130,000.00 0000 Operational Program (CARRY OVER) Total $ 552,782.00 $ 965,564.00 $ 895,564.00 $ 750,688.83 $ (70,000.00) -7.25% $ 144,875.17 $ - $ 422,782.00 $ 472,782.00
Page 4 of 4
Page 117 of 144 (Accounts: 1000‐0001‐0000 to 4500‐7030‐0000. All report groups. 75% of year elapsed. To Level 4. Excludes committed costs) General Council Meeting Notice & Agenda PAROO SHIRE COUNCIL (Budget for full year) Financial Year Ending 2018 Printed(PATRICIAJ): 10‐04‐2018 17 April 2018
REVENUE EXPENDITURE SURPLUS/DEFICIENCY Service Portfolio Service Area Service Team GL GL Description 31‐Mar‐18 Comparison Budget YTD Budget Variance to 31‐Mar‐18 Comparison to Budget YTD Budget Variance to 31‐Mar‐18 Budget to YTD YTD Budget YTD YTD Budget COUNCIL $ 14,064,403 $ 23,389,476 $ 15,111,755 (6.9%) $ 16,432,306 $ 21,622,598 $ 14,617,676 12.4% ‐$ 2,367,903 $ 1,766,878
Corporate & Community Asset Management Asset Management 1205‐0003 ASSETS $ ‐ 0% $ ‐ $ ‐ #DIV/0! $ 118,660 50%$ 239,342 $ 179,507 (33.9%) ‐$ 118,660 50%‐$ 239,342 Corporate & Community Business Continuity Council Facilities 2390‐0003 COUNCIL BUILDINGS $ 149,456 32%$ 463,700 $ 347,775 (57.0%) $ 1,079,544 103%$ 1,043,210 $ 782,408 38.0% ‐$ 930,088 160%‐$ 579,510 Corporate & Community Community Liveability Community Facilities 1430‐0003 SWIMMING POOL $ 8,539 107% $ 8,000 $ 6,000 42.3% $ 269,486 159%$ 169,673 $ 127,255 111.8% ‐$ 260,947 161%‐$ 161,673 Corporate & Community Community Liveability Community Facilities 1440‐0003 CEMETERIES $ 89,000 90%$ 99,150 $ 74,363 19.7% $ 92,647 79%$ 117,696 $ 88,272 5.0% ‐$ 3,648 20%‐$ 18,546 Corporate & Community Community Liveability Community Facilities 1460‐0003 YAPUNYAH LODGE $ 6,615 74% $ 8,925 $ 6,694 (1.2%) $ 31,058 54%$ 57,000 $ 42,750 (27.3%) ‐$ 24,443 51%‐$ 48,075 Corporate & Community Community Liveability Community Facilities 1465‐0003 COMMUNITY HOUSING $ 60,058 83%$ 72,134 $ 54,101 11.0% $ 14,884 53%$ 28,108 $ 21,081 (29.4%) $ 45,173 103%$ 44,026 Corporate & Community Community Liveability Community Facilities 1470‐0003 LONG DAY‐CARE $ ‐ 0% $ ‐ $ ‐ #DIV/0! $ 35,458 59%$ 60,000 $ 45,000 (21.2%) ‐$ 35,458 59%‐$ 60,000 Corporate & Community Community Liveability Community Support 1450‐0003 CELEBRATIONS & FUNCTIONS $ 138,753 118%$ 117,543 $ 88,157 57.4% $ 180,475 107%$ 168,025 $ 126,019 43.2% ‐$ 41,722 83%‐$ 50,482 Corporate & Community Community Liveability Community Support 1490‐0003 COMMUNITY DEVELOPMENT $ 90,476 78%$ 116,417 $ 87,313 3.6% $ 70,705 61%$ 116,417 $ 87,313 (19.0%) $ 19,771 ‐‐‐% $ ‐ Corporate & Community Community Liveability Community Support 1510‐0003 YOUTH PROGRAM $ 87,902 79%$ 111,622 $ 83,717 5.0% $ 76,156 68%$ 111,622 $ 83,717 (9.0%) $ 11,746 ‐‐‐% $ ‐ Corporate & Community Community Liveability Community Support 1520‐0003 COMMUNITY JUSTICE PROGRAM (CJP) $ 74,425 76%$ 97,500 $ 73,125 1.8% $ 50,391 52%$ 97,500 $ 73,125 (31.1%) $ 24,034 ‐‐‐% $ ‐ Corporate & Community Community Liveability Community Support 1530‐0003 ICSRO $ 72,274 100%$ 72,274 $ 54,206 33.3% $ 42,582 59%$ 72,274 $ 54,206 (21.4%) $ 29,692 ‐‐‐% $ ‐ Corporate & Community Community Liveability Community Support 1540‐0003 RADF $ 40,373 101%$ 40,000 $ 30,000 34.6% $ 42,901 78%$ 55,000 $ 41,250 4.0% ‐$ 2,528 17%‐$ 15,000 Corporate & Community Community Liveability Community Support 1550‐0003 FUNDED PROGRAMS $ 1,033,208 62%$ 1,656,315 $ 1,242,236 (16.8%) $ 99,725 82%$ 121,720 $ 91,290 9.2% $ 933,483 61%$ 1,534,595 Corporate & Community Community Liveability Community Support 1560‐0003 DV & WELLBEING $ 235,600 62%$ 377,782 $ 283,337 (16.8%) $ 220,396 32%$ 685,564 $ 514,173 (57.1%) $ 15,204 ‐5%‐$ 307,782 Corporate & Community Community Liveability Customer Service 1410‐0003 ADMINISTRATION $ 13,690 34%$ 40,000 $ 30,000 (54.4%) $ 76,117 58%$ 130,296 $ 97,722 (22.1%) ‐$ 62,428 69%‐$ 90,296 Corporate & Community Community Liveability Environmental Health 2180‐0003 ENVIRONMENTAL HEALTH $ 3,960 79% $ 5,000 $ 3,750 5.6% $ 46,235 55%$ 84,655 $ 63,491 (27.2%) ‐$ 42,276 53%‐$ 79,655 Corporate & Community Community Liveability Local Laws 2130‐0003 PUBLIC ORDER & SAFETY $ 11,452 64%$ 18,000 $ 13,500 (15.2%) $ 83,755 48%$ 173,310 $ 129,983 (35.6%) ‐$ 72,303 47%‐$ 155,310 Corporate & Community Community Liveability Planning & Development 2190‐0003 BUILDING CONTROL $ 2,375 47% $ 5,000 $ 3,750 (36.7%) $ 21,827 60%$ 36,655 $ 27,491 (20.6%) ‐$ 19,452 61%‐$ 31,655 Corporate & Community Community Liveability Planning & Development 2200‐0003 PLANNING & DEVELOPMENT $ 1,886 63% $ 3,000 $ 2,250 (16.2%) $ 19,426 53%$ 36,655 $ 27,491 (29.3%) ‐$ 17,540 52%‐$ 33,655 Corporate & Community Financial Management CASH & INVESTMENTS 1230‐0003 CASH & INVESTMENTS $ 87,980 58%$ 151,000 $ 113,250 (22.3%) $ 15,201 87%$ 17,500 $ 13,125 15.8% $ 72,779 55%$ 133,500 Corporate & Community Financial Management DEBT MANAGEMENT 1240‐0003 DEBT MANAGEMENT $ ‐ 0% $ 1,500 $ 1,125 (100.0%) $ ‐ 0% $ 2,000 $ 1,500 (100.0%) $ ‐ 0% ‐$ 500 Corporate & Community Financial Management FINANCE 1200‐0003 FINANCE $ 223 45% $ 500 $ 375 (40.6%) $ 387,244 73%$ 528,226 $ 396,170 (2.3%) ‐$ 387,021 73%‐$ 527,726 Corporate & Community Financial Management On‐cost Management 1210‐0003 STAFF RESOURCES (ON Costs) $ 1,209,537 60%$ 2,022,647 $ 1,516,985 (20.3%) $ 1,780,974 85%$ 2,093,647 $ 1,570,235 13.4% ‐$ 571,437 805%‐$ 71,000 Corporate & Community Financial Management Procurement 1260‐0003 STORES $ 55,912 46%$ 120,915 $ 90,686 (38.3%) $ 89,244 76%$ 117,817 $ 88,363 1.0% ‐$ 33,332 ‐999%$ 3,098 Corporate & Community Financial Management RATING MANAGEMENT 1250‐0003 RATING MANAGEMENT $ 2,217,330 100%$ 2,219,323 $ 1,664,492 33.2% $ 1,003 7%$ 14,000 $ 10,500 (90.4%) $ 2,216,327 100%$ 2,205,323 Corporate & Community Financial Management TAXATION 1220‐0003 TAXATION $ ‐ 0% $ ‐ $ ‐ #DIV/0! $ 6,404 43%$ 15,000 $ 11,250 (43.1%) ‐$ 6,404 43%‐$ 15,000 Corporate & Community Governance & Continuity Information Communications & Technology 1140‐0003 INFORMATION TECHNOLOGY $ ‐ 0% $ ‐ $ ‐ #DIV/0! $ 219,367 81%$ 270,000 $ 202,500 8.3% ‐$ 219,367 81%‐$ 270,000 Corporate & Community Library Servics Library Servics 1420‐0003 LIBRARY $ 39,650 116%$ 34,138 $ 25,604 54.9% $ 226,545 78%$ 290,698 $ 218,024 3.9% ‐$ 186,895 73%‐$ 256,560 Corporate & Community Tourism Tourism 1300‐0003 ECONOMIC DEVELOPMENT $ 81,713 46%$ 178,577 $ 133,933 (39.0%) $ 334,823 69%$ 483,269 $ 362,452 (7.6%) ‐$ 253,110 83%‐$ 304,692 $ 5,812,385 $ 8,040,962 $ 6,030,722 (3.6%) $ 5,733,233 $ 7,436,879 $ 5,577,659 2.8% $ 79,153 $ 604,083
Office of the CEO CEO Office Executive 1110‐0003 EXECUTIVE $ ‐ 0% $ ‐ $ ‐ #DIV/0! $ 704,581 88%$ 798,284 $ 598,713 17.7% ‐$ 704,581 88%‐$ 798,284 Office of the CEO Local Disaster Coordination Local Disaster Coordination 2370‐0003 DISASTER MANAGEMENT (SES) $ 16,964 83%$ 20,500 $ 15,375 10.3% $ 35,359 82%$ 43,000 $ 32,250 9.6% ‐$ 18,395 82%‐$ 22,500 Office of the CEO People & Culture People Management 2340‐0003 EMPLOYMENT CREATION $ ‐ 0% $ ‐ $ ‐ #DIV/0! $ 30,340 48%$ 62,683 $ 47,012 (35.5%) ‐$ 30,340 48%‐$ 62,683 Office of the CEO People & Culture People Management 1130‐0003 HR & ADMINISTRATION $ 1,516,726 39%$ 3,897,284 $ 2,922,963 (48.1%) $ 414,234 68%$ 608,642 $ 456,482 (9.3%) $ 1,102,493 34%$ 3,288,642 Corproate & Community People & Culture People Management 1150‐0003 EMPLOYMENT CREATION $ ‐ 0%$ 25,000 $ 18,750 (100.0%) $ 47,613 61%$ 78,042 $ 58,532 (18.7%) ‐$ 47,613 90%‐$ 53,042 Office of the CEO Workplace Health & Safety Workplace Health & Safety 2330‐0003 WORKPLACE HEALTH & SAFETY $ ‐ 0% $ ‐ $ ‐ #DIV/0! $ 106,685 ‐‐‐% $ ‐ $ ‐ #DIV/0! ‐$ 106,685 ‐‐‐% $ ‐ $ 1,533,690 $ 3,942,784 $ 2,957,088 (48.1%) $ 1,338,811 $ 1,590,651 $ 1,192,988 12.2% $ 194,879 $ 2,352,133
Operations Fleet Management Fleet Management 2460‐0003 PLANT OPERATIONS $ 2,057,677 69%$ 2,995,000 $ 2,246,250 (8.4%) $ 1,533,653 69%$ 2,225,336 $ 1,669,002 (8.1%) $ 524,024 68%$ 769,664 Operations Infrastrcture Management Administration 2310‐0003 ADMINISTRATION $ ‐ 0% $ ‐ $ ‐ #DIV/0! $ 443,865 73%$ 604,753 $ 453,565 (2.1%) ‐$ 443,865 73%‐$ 604,753 Operations Infrastrcture Management Depot Management 2450‐0003 DEPOT $ ‐ 0% $ ‐ $ ‐ #DIV/0! $ 128,835 63%$ 205,324 $ 153,993 (16.3%) ‐$ 128,835 63%‐$ 205,324 Operations Infrastrcture Management LOANS INFRASTRUCTURE 2350‐0003 LOANS INFRASTRUCTURE $ ‐ 0% $ ‐ $ ‐ #DIV/0! $ 60,246 76%$ 79,503 $ 59,627 1.0% ‐$ 60,246 76% ‐$ 79,503 Operations Infrastrcture Management SUBSIDIES 2360‐0003 SUBSIDIES ‐ TIDS & FAGS $ 905,481 46%$ 1,987,274 $ 1,490,456 (39.2%) $ ‐ 0% $ ‐ $ ‐ #DIV/0! $ 905,481 46%$ 1,987,274 Operations Operations ???? Capital 2500‐0003 ROAD Depreciation $ ‐ 0%$ 32,500 $ 24,375 (100.0%) $ 3,756,462 75%$ 5,008,616 $ 3,756,462 0.0% ‐$ 3,756,462 75%‐$ 4,976,116 Operations Planning & Projects Recoverable Works 2510‐0003 PRIVATE WORKS $ 33,620 34%$ 100,000 $ 75,000 (55.2%) $ 44,936 53%$ 85,000 $ 63,750 (29.5%) ‐$ 11,316 ‐75%$ 15,000 Operations Planning & Projects Recoverable Works 2520‐0003 APPC ‐ MINOR WORKS $ ‐ 0%$ 471,222 $ 353,417 (100.0%) $ 68,866 15%$ 467,570 $ 350,678 (80.4%) ‐$ 68,866 ‐999%$ 3,652 Operations Planning & Projects Recoverable Works 2530‐0003 RMPC ‐ STATE ROADS $ 690,817 31%$ 2,231,000 $ 1,673,250 (58.7%) $ 1,780,810 86%$ 2,063,675 $ 1,547,756 15.1% ‐$ 1,089,993 ‐651%$ 167,325 Operations Planning & Projects Recoverable Works 2550‐0003 ROADS TO RECOVERY $ 1,024,668 75%$ 1,363,185 $ 1,022,389 0.2% $ 312,972 ‐‐‐% $ ‐ $ ‐ #DIV/0! $ 711,696 52%$ 1,363,185 Operations Planning & Projects Recoverable Works 2580‐0003 WRUP FUNDING $ 2,680 ‐‐‐% $ ‐ $ ‐ #DIV/0! $ 462,863 356%$ 130,000 $ 97,500 374.7% ‐$ 460,183 354%‐$ 130,000 Operations Shire Services Airports 2410‐0003 AIRPORT $ 110,531 52%$ 213,600 $ 160,200 (31.0%) $ 225,521 62%$ 365,567 $ 274,175 (17.7%) ‐$ 114,989 76%‐$ 151,967 Operations Shire Services Communication Infrastrucuture 2380‐0003 TV TRANSLATORS $ ‐ 0% $ ‐ $ ‐ #DIV/0! $ 19,460 78%$ 25,000 $ 18,750 3.8% ‐$ 19,460 78%‐$ 25,000 Operations Shire Services Community Facilites 2400‐0003 HALLS & RECREATION FACILITIES $ 22,296 95%$ 23,500 $ 17,625 26.5% $ 9,385 6%$ 170,504 $ 127,878 (92.7%) $ 12,911 ‐9%‐$ 147,004 Operations Shire Services Parks & Garden 2440‐0003 PARKS & GARDENS $ ‐ 0% $ ‐ $ ‐ #DIV/0! $ 414,598 72%$ 574,340 $ 430,755 (3.8%) ‐$ 414,598 72%‐$ 574,340 Operations Shire Services Rural Lands 2140‐0003 STOCK ROUTES & RURAL LANDS $ 95,103 81%$ 117,300 $ 87,975 8.1% $ 50,134 72%$ 69,873 $ 52,405 (4.3%) $ 44,969 95%$ 47,427 Operations Shire Services Rural Lands 2150‐0003 PEST & WEED CONTROL $ 157,812 102%$ 155,422 $ 116,567 35.4% $ 238,418 69%$ 345,498 $ 259,124 (8.0%) ‐$ 80,606 42%‐$ 190,076 Operations Shire Services Shire Roads 2490‐0003 SHIRE ROAD MAINTENANCE $ ‐ 0% $ ‐ $ ‐ #DIV/0! $ 354,380 79%$ 450,000 $ 337,500 5.0% ‐$ 354,380 79%‐$ 450,000 Operations Shire Services Stormwater 2470‐0003 LEVEE BANKS $ ‐ 0% $ ‐ $ ‐ #DIV/0! $ 4,871 25%$ 19,300 $ 14,475 (66.4%) ‐$ 4,871 25%‐$ 19,300 Operations Shire Services Stormwater 2485‐0003 STORM WATER $ 36,150 100%$ 36,200 $ 27,150 33.1% $ ‐ 0% $ ‐ $ ‐ #DIV/0! $ 36,150 100%$ 36,200 Operations Shire Services Townships 2480‐0003 TOWN STREETS $ ‐ 0% $ ‐ $ ‐ #DIV/0! $ 339,197 65%$ 524,663 $ 393,497 (13.8%) ‐$ 339,197 65%‐$ 524,663 Operations Shire Services Waste Management 2160‐0003 WASTE MANAGEMENT $ 358,113 98%$ 366,223 $ 274,667 30.4% $ 81,864 50%$ 163,642 $ 122,732 (33.3%) $ 276,250 136%$ 202,581 Operations Shire Services Waste Management 2170‐0003 REFUSE TIPS $ 600 30% $ 2,000 $ 1,500 (60.0%) $ 76,509 79%$ 97,000 $ 72,750 5.2% ‐$ 75,909 80%‐$ 95,000 Operations Shire Services Wastewater Management 2700‐0003 SEWERAGE ‐ RATING $ 783,554 76% $ 1,028,419 $ 771,314 1.6% $ 368,597 75% $ 493,013 $ 369,760 (0.3%) $ 414,957 78% $ 535,406 Operations Shire Services Water Supply 2600‐0003 WATER ‐ RATING $ 1,648,762 72% $ 2,305,532 $ 1,729,149 (4.6%) $ 364,794 70% $ 520,538 $ 390,404 (6.6%) $ 1,283,968 72% $ 1,784,994 $ 7,927,865 $ 13,428,377 $ 10,071,283 (21.3%) $ 11,141,236 $ 14,688,715 $ 11,016,536 1.1% ‐$ 3,213,371 ‐$ 1,260,338
Balancing to EOM Report Corproate & Community Financial Management On‐cost Management 1210‐0003 Internal On‐costs (Plant, Revenue) ‐$ 1,209,537 60%‐$ 2,022,647 ‐$ 3,947,337 (69.4%) ‐$ 1,780,974 85%‐$ 2,093,647 ‐$ 3,169,508 (43.8%) $ 571,437 805%$ 71,000 (includes $454 ‐ Staff Uniform Reimbursement)
Page 118 of 144 General Council Meeting Notice & Agenda 17 April 2018
8.2.3 Grants Officer Report Council Meeting: 17 April 2018 Author: Rachael Johnson
Purpose The purpose of this document is to provide Council with an update on of the activities undertaken by the Grants Officer for the months of March 2018.
Recommendation That Council receive and note the Grants Officer Report as presented.
Discussion Subject 1: Enquiries Received – Community
Grants Officer - Enquiries Received from Community 2017/18 10 9 8 8 7 6 6 5 4 4 3 Enquiries Received from 2 Community 2 1 0 0 0 0
Subject 2: Information Distributed to Community Contacts
PSC - Information Provided to Community
12 2017/1811 10 9 8 7 7 6 6 4 4 3 Information Provided to 2 2 Community 2 0 0 0 0
Page 119 of 144 General Council Meeting Notice & Agenda 17 April 2018
Subject 3: Other Activities
Activity Update Timeframe/Due date/Next report due date Managing 30/04/2018 Expression of Interest completed for Council Infrastructure Administration Building Planning Program (MIPP) Expression of Interest completed for Waste Reduction & Recycling Plan 30/04/2018 BBRF Application 30/04/2018 No further update on Submission for Replacement of Sewerage Treatment Plant
DSD - BoR R3 Construction on Yowah Bore commenced 30/04/2018 25/03/2018 CCTV and Sewerage Pipe Replacement project 30/04/2018 commenced 26/03/2018 Acknowledgement signage to be completed and installed 30/04/2018 DLGRMA Jim Grassick and Helen Chan conducted ½ yearly Completed visit on 15/03/2018
LGGSP - Eulo Water Supply: 30/04/2018 Construction should commence on Eulo Bore mid April 2018 depending on the progress of Yowah Bore.
LGGSP - Asbestos Removal Project: 30/04/2018 Scoping for Shire Hall project is currently being completed to prepare tender documents 30/04/2018 Acknowledgment signage to be completed and installed
W4Q R1: 30/06/2018 Waiting on DLGRMA Minister to approve Variation Advice for extension of time for completion of Kerb and Channel project to 30 June 2018. Advice received from DLGRNMA to proceed with 30/04/2018 the project in the interim W4Q R2 (completion date 30/06/2019): 30/04/2018 Monthly report completed and forwarded to department: • 7 projects - In Progress • 1 project - Not Yet Commenced 2 projects - Completed
Internal Audit 2 x EOIs received. Evaluation to be undertaken. 17/04/2018 Committee Cemetery Extension QSNTS have advised the following: “We will be 30/04/2018 – Compulsory unable to provide a fulsome response to King and
Page 120 of 144 General Council Meeting Notice & Agenda 17 April 2018
Acquisition of Company until the 9th April 2018. I expect that we Native Title rights should be able to resolve the matter following our next communication to King and Company Pty Ltd as I understand that the majority of the concerns of the Applicant have already been addressed in the amended “draft report to Council”.
Outstanding Legal Register completed – to be updated monthly 30/04/2018 Matters Register 2 x In Progress 3 x Closed
Boundary Fence on Letter to be sent to Kym & Deidre Williams. 15/04/2018 Stock Route
Temporary Quotes for ‘Please Shut the Gate’ signs are 15/04/2018 Cemetery Fence outstanding. Signs will be ordered for all gates. Signs ordered, expected delivery date 09/04/2018 15/04/2018
LDAT (Local Drug Community Action Plan currently under 30/04/2018 Action Team) development by the committee Mentoring Matters Grant Summersfield – Consultant from Blue 12/04/2018 Diamond Youth to meet with the LDAT committee 12/04/2018 regarding proposed Mentoring Program 6 month report due 30/04/2018 30/04/2018 SFSC (Strong Air-conditioning unit has ben serviced. Completed Families, Strong Performance Report due 14/04/2018 Communities) 14/04/2018 Marlyn Mac will put together a proposal regarding supply of services 02/04/2018
Legislative Council is looking at using LGAQ Legislative Ongoing Compliance Compliance website. .LGAQ will provide Council with a quote prior to a 30/06/2018 final decision being made. Review of outcomes of Internal Audit undertaken 30/06/2018 and management plan discussed: • Finalisation of Risk Management Framework • Finalisation of asset management framework • Assessment of IT effectiveness and controls • Improvements to WH&S Management • Development of a Policies and Procedures framework • Review of registers
Funeral Director Amendments to the contract in relation to EOI will 15/04/2018 Contract be completed for signing.
Grants Spreadsheet Updated as attached. 31/03/2018
Page 121 of 144 General Council Meeting Notice & Agenda 17 April 2018
Monthly Grants Summary Report 2017/2018 (March 2018)
Successful Grants Unsuccessful Total Grants applied for Contributing Organisation 2016/2017 2017/2018 - Cash Grants 2017/2018 2017/18 contributions 28
$ 707,886.00 $ 165,000.00 Successful 13 Council Unsuccessful 10 $ 3,751,343.00 $ 1,043,908.00 Pending 7 Government funding $ 58,039.00 $ - Application success rate 2017/18 46% Other (club/associations) Total $ 4,517,268.00 $ 1,208,908.00
% of Total Application $ 79% 21% Leveraged Funds Ratio $ 0.16 .16 : 1 (for every external Grant $1 funded, the PSC contributes $0.16c)
Grant Report March 2018
Council Contribution from Date of Pending/Successful/ Total Cost (exc Grant Risk Contribution Amount Requested Risk Count Project Name Other Sources Action required/Update Due Responsibility Progress Legend Application Unsuccessful GST) Body Rating Required (exc (exc GST) Rating 2016/2017 GST) 2016/2017
Eulo Bore Upgrade $424,671 Building our High $38,693 $58,039 $327,939 03/11/2017 Milestone 1 COO 24/10/2017 Project Benefits Report regions - Rural 01/06/2018 Milestone 2 submitted Remote Round 3 01/07/2018 Milestone 3 23/11/2017 Project Progress Reprot 1 7/04/2017 successful 01/08/2018 Final Project Report submitted CEO 26/02/2018 Project expected to commence mid-April Low Yowah Bore Upgrade $468,744 Building our High $30,000 $0 $438,744 03/11/2017 Milestone 1 COO 24/10/2017 Project Benefits Report regions - Rural 01/06/2018 Milestone 2 submitted Remote Round 3 01/07/2018 Milestone 3 23/11/2017 Project Progress Reprot 1 7/04/2017 successful 01/08/2018 Final Project Report submitted COO 26/02/2018 Project expected to commence mid-April Medium Wyandra Bore Upgrade $451,367 Building our High $26,367 $0 $425,000 03/11/2017 Milestone 1 COO 24/10/2017 Project Benefits Report regions - Rural 01/06/2018 Milestone 2 submitted Remote Round 3 01/07/2018 Milestone 3 23/11/2017 Project Progress Reprot 1 7/04/2017 successful 01/08/2018 Final Project Report submitted 26/02/2018 Project expected to commence mid-April CCO High CCTV & Sewerage Upgrade $600,000 Building our High $100,000 $500,000 03/11/2017 Milestone 1 COO 24/10/2017 Project Benefits Report regions - Rural 01/12/2018 Milestone 2 submitted Remote Round 3 01/02/2019 Milestone 3 23/11/2017 Project Progress Reprot 1 7/04/2017 successful 01/03/2019 Final Project Report submitted 26/02/2018 Project expected to commence mid-April Mgr Assets Deep Creek Bridge $780,000 High $390,000 $390,000 01/10/2018 Milestone 1 COO Replacement 01/10/2018 Project Progress Report 01/02/2019 Project Progress Report 1 30/04/2017 successful Department of 01/10/2019 Project Progress Report Infrastructure and 01/02/2020 Milestone 2 Regional 01/03/2020 Final Project Completion Development Report and subsidy claim form due Mgr Finance Priority 1 New water faciity Ref $8,500 DNRM High $0 $0 $8,500 Approved in Principal Works Supervisor 05/02/2018 SRO advised that 1 23/06/2017 unsuccessful ID:W2370 - Curragh applications did not reach the final approval stage due to variation Mgr HR/Admin Priority 2 New water faciity Ref $8,500 DNRM High $0 $0 $8,500 Approved in Principal Works Supervisor 05/02/2018 SRO advised that 1 23/06/2017 unsuccessful ID: W0792 - Trunkey applications did not reach the final approval stage due to variation Works Supervisor Priority 3 Replacement tank at $5,500 DNRM High $0 $0 $5,500 Approved in Principal Works Supervisor 05/02/2018 SRO advised that 1 23/06/2017 unsuccessful water faciity Ref ID:W2893 - applications did not reach the final Tourism Franc Villers approval stage due to variation Coordinator Priority 5 New water faciity Ref $12,000 DNRM High $0 $0 $12,000 Approved in Principal Works Supervisor 05/02/2018 SRO advised that Mgr Community 1 23/06/2017 unsuccessful ID:W0638 - Wooroorooka applications did not reach the final Services/Librarian approval stage due to variation Priority 4 Replacement Tank $5,500 DNRM High $0 $0 $5,500 N/A Works Supervisor N/A 1 23/06/2017 unsuccessful at water faciity Ref ID:FW58675 Grants Officer Works For Queensland $1,190,000 DILGP High $0 $0 $1,190,000 Report due 08th Monthly Mgr Assets 30/11/2017 1 successful 30/06/2019 Project completion due date
Local Drug Action Team $10,000 Australian Drug Low $0 $0 $10,000 02/04/2018 6 monthly progress report Grants Officer 01/02/2018 Community Action Plan 1 14/07/2017 successful application Foundation 02/10/2018 Annual progress report and currently under development financial acquittal
Page 122 of 144 General Council Meeting Notice & Agenda 17 April 2018
Queensland Week Family fun $13,976 Australian Drug Low $7,826 $0 $6,150 02/06/2018 Qld Day event to take place Mgr Communities 1 14/07/2017 successful Day Foundation
2017-18 Get Ready $7,760 QLD Low $0 $0 $7,760 30/06/2018 project completion date Mgr Communities 1 8/09/2017 successful Queensland Reconstruction 30/09/2018 acquittal due date and final Authority payment up to $776-00 RADF $55,000 Arts Queensland Low $15,000 $0 $40,000 01/10/2018 Financial Acquittal and Mgr Communities 01/02/2018 2018/2019 RADF bid in application milestone acquittal due for process. 1 8/09/2017 successful submission.Surplus of approximately$3000 carried forward from2016/2017. $500,000 DILGP-LGGSP Medium $100,000 $0 $400,000 Report due 08th Monthly Mgr Assets 30/12/2017 Equipment and other 30/06/2019 Project completion due date items currently being stored at old 30/07/2019 Final Project completion powerhouse are being relocated in 1 6/10/2017 successful report and subsidy claim form due. preparation for commencement of Asbestos Removal and project Repatriation of Evacuation 31/01/2018 Tender documents Centre currently under development Cunnamulla Water Meter $200,000 DILGP-LGGSP Low $40,000 $0 $160,000 N/A Mgr Assets N/A 1 6/10/2017 unsuccessful Replacement
Evacuation and Civic Centre $100,000 DILGP-LGGSP Low $20,000 $0 $80,000 N/A Mgr Assets N/A 1 6/10/2017 unsuccessful Master Planning
Sewerage Treatment and $425,000 DILGP-LGGSP Low $85,000 $0 $340,000 N/A Mgr Assets N/A 1 6/10/2017 unsuccessful Stormwater Upgrade
Water and Sewerage Needs $100,000 DILGP-LGGSP Low $20,000 $0 $80,000 N/A Mgr Assets N/A 1 6/10/2017 unsuccessful Analysis
LDAT - Submission for $15,000 ADF - LDAT Low $0 $0 $15,000 02/04/2018 6 monthly progress report Grants Officer 01/02/2018 Community Action Plan 1 27/10/2017 successful Mentoring Matters program 02/10/2018 Annual progress report and currently under development implementation financial acquittal Paroo Shire Safer $343,908 Dept of Industry, Medium $0 $0 $343,908 COO 1 14/11/2017 unsuccessful Communities Project Innovation and Science Cunnamulla Sewerage $3,179,750 BBRF High $0 $0 $3,179,750 COO 02/02/2018 call from Jody Dare at 1 19/12/2017 pending Treatment Plant (STP) DSD confirming that the application Replacement Project has been sent to the department for Cunnamulla Fella Festival $40,000 QDEP (Destination Medium $0 $0 $40,000 CCO 1 , pending Events)
6 x iPads and cases $3,234 SLQ Low $0 $0 $3,234 Mgr Community 1 10/02/2018 pending Services/Librarian
Skilling Our Future - Travel $750 SLQ Low $0 $0 $750 09/03/2018 Acquittal due date Mgr Community 09/03/2018 acquittal completed. 1 10/01/2017 successful Bursary Services/Librarian
Interactive floor display $29,215 SLQ Low $0 $0 $29,215 Mgr Community 1 20/03/2018 pending Services/Librarian
NAIDOC Week Grant $1,000 Dept of Aboriginal Low $0 $0 $1,000 Grants Officer 16/03/2018 pending & Torres Strait Islander MIPP EOI - Council $150,000 DSDMIP High $0 $0 $150,000 EOI CCO 29/03/2018 pending Administration Centre
MIPP EOI - Council $200,000 DSDMIP High $0 $0 $200,000 EOI CCO Administration Centre 1 29/03/2018 pending
Successful 2016/2017 $707,886 $58,039 $3,751,343 Unsuccessful 2016/2017 $165,000 $0 $1,043,908 Carried Forward Applications from 2016/2017 Council Date of In Progress/Not Total Cost (exc Risk Contribution Amount Requested Count Project Name Granting Body Action required/Update Due Responsibility Progress Legend Application Comenced GST) Rating Required (exc (exc GST) GST) 2015/2016 BoR R1 076 - Watermain $568,660 Building our High $90,000 $478,660 30/11/2016 Project completion due date. Manager 31/07/2016 Progress Report 1 completed Upgrade Project Regions Update report due Wednesday Infrastructure 30/09/2016 Progress Report Not commenced fortnightly. 15/05/2017 Progress Report BoR R1 077 - Sewerage $490,509 Building our High $160,000 $330,509 30/07/2017 Project completion due date. Manager 31/07/2016 Progress report 1 completed Upgrade Project Regions Update due Wednesday fortnightly. Infrastructure 30/10/2016 Progress report in progress 31/01/2017 Progress report Passenger Transport Facilities $44,886.00 Department of Medium $22,443 $0 $22,443 20/06/2018 project completion due date. COO 01/02/2018 Works Supervisor 1 in progress Program (PTFP) Transport and Main currently sourcing quote for 2016/2017/2018 Roads 30/06/2018 provide a copy of the audited construction and availability of completed Eulo Bore Upgrade $424,671 DGILP High $0 $0 $58,038 28/11/2016 approval announced COO 03/03/2017 BoR round 3 approved, 1 in progress Reports due 19th monthly until October this money will be used as Council co- 2017 contribution to Eulo Bore upgrade. Bluegrass Realignment and $63,497 CRF High $0 $0 $63,497 28/11/2016 it is a condition of funding COO 11/01/2017 received email from 1 11/02/2017 completed Culvert upgrade that all works be completed within 12 DILGP requesting Project months of receipt of approval letter. Management Plan (PMP) to unlock
Page 123 of 144 General Council Meeting Notice & Agenda 17 April 2018
Cunnamulla - Strong Families, $685,564 The Department of High $0 $0 $685,564 14/06/2017 Interim Performance Report CEO 01/02/2018 All reports are up to date 1 13/03/2017 in progress Strong community the Prime Minister 17/07/2017 Project funding Expenditure per schedule. Murri Matters program and Cabinet Report implemented - 2nd site visit due 10-15 LEEDR Multi Touch Hub $44,315 SLQ Low $19,335 $24,980 30/05/2018 project completion due date MGR Comm 01/02/2018 Final acquittal is currenlty 1 5/04/2017 completed Serv/Librarian being completed by Snr Librarian. COMPLETED
Page 124 of 144 General Council Meeting Notice & Agenda 17 April 2018
Council Amount Total Cost (exc Grant Risk Contribution Contribution from Person Project Name Requested (exc Details of funding required Other Information GST) Body Rating Required (exc Other Sources Responsible GST) GST) JKP Masterplan TBA High Funding to progress to stage 2 of JKP CCO Masterplan ‐ turning JKP into a sporting precinct Strategic Asset Management TBA Very High Funding to develop a comprehensive EMT Planning picture of existing and future council asset requirements including condition, capacity, technical level, useful life etc.
Workforce Planning High Funding available especially for cadets, CCO apprentices, graduate positions Skilling Queenslanders for Work High Funding available from Skilling CCO Over a total of 6 years until 2020‐21 Queenslanders for Work ‐ First Start (Councils and Community) ‐ Types of Projects: priority given to areas of identified high • Refurbishment of community centres or level need for job seeker groups: buildings • Under‐utilised workers including under‐ • Minor infrastructure works –pergolas, employed and those marginally attached seating, fencing, picnic tables and pre‐ to the labour force fabricated structures • Young people (aged 15‐24 years) • Re‐development of community spaces including those in and transitioned from –sporting fields and parks requiring general out‐of‐home care landscaping and horticulture‐type works • Mature‐age job seekers (aged 45 years • Track construction –construction of and over) walking tracks, heritage trails or nature • Aboriginal and Torres Strait Islander paths peoples • Re‐vegetation, regeneration and • People with disability creek/river restoration works • Migrants and refugees from culturally • Repairs to riverbanks and foreshores diverse backgrounds Landfill Manangement Project TBA Regional Growth Fund Very High COO
Quarry Management Project TBA Regional Growth Fund HIgh COO CMA Library TBA W4Q R3???? Possibly 2019 Extension to library for training room COO Builders quote approx $70000 SLQ up to $30000 Electrician including airconditioning painting floor covering install kitchenette CMA Swimming Pool Grandstand TBA W4Q R3???? Possibly 2019 Replace Grandstand and Amenities block to COO and Amenities Block SLQ up to $30000 meet WHS Standards
Page 125 of 144 General Council Meeting Notice & Agenda 17 April 2018
Council Amount Community Total Cost (exc Grant Risk Contribution Contribution from Person Project Name Requested (exc Details of funding required Other Information Organisation GST) Body Rating Required (exc Other Sources Responsible GST) GST) Wyandra Wyandra Museum ‐ Upgrade W4Q future funding round 1. Painting of interior President Progress 2. Replacement of plastic with sliding glass Wyandra Association windows Progress Assn
Wyandra Wyandra Town Hall ‐ Upgrade W4Q future funding round 1. New tables President Progress 2. Replace microwave Wyandra Association 3. Replace 450mm oven with 900mm oven Progress Assn 4. Replace upright 2 door fridge 5. Bain Marie
Wyandra Wyandra Town Hall ‐ Playground SunSmart Queensland 50/50 1. Cover for new playground equipment President Progress Cover funding??? installed 2017 Wyandra Association Progress Assn
Wyandra Wyandra Town Hall ‐ W4Q future funding round 1. Paint Steam Engine President Progress Grounds/Park 2. Install a sprinkler system Wyandra Association Progress Assn
Wyandra Wyandra Main Street ‐ Upgrade W4Q future funding round 1. Install information plaques at areas on President Progress interest along main street Wyandra Association 2. 2 x covered picnic tables Progress Assn Wyandra Wyandra ANZAC Monument ‐ W4Q future funding round Fix/replace current ANZAC monument President Progress Upgrade Wyandra Association Progress Assn Wyandra Wyandra Camping Area ‐ W4Q future funding round 1. Install new septic tank President Progress Upgrade 2. 2 x covered picnic tables Wyandra Association 3. Paint Mural on wall of toilet block Progress Assn Wyandra Wyandra Racecourse ‐ Upgrade CGBF??? 1. Replace linoleum in kitchen President Progress 2. replace Microwave Wyandra Association 3. Replace Fridge with larger size Progress Assn 4. 900mm oven 5. Repair and paint Toilet block
Sacred Heart Underground Sprinkler System ‐ 1.Purchase and install underground SHP P&C Create a water wise environemnt in the Parish ‐ P&C Assn School Grounds sprinkler system for Sacred Heart School President school grounds P&C would charge the school a nominal monthly fee for usage
Page 126 of 144 General Council Meeting Notice & Agenda 17 April 2018
8.2.4 Customer Request Report Council Meeting: 17 April 2018 Department: Governance Author: Anita Wharton
Purpose of Report The purpose of this report is to update Councillors on the progress of complaints or requests for private works logged in the Customer Request system.
Recommendation: That council receive and note the Customer Services Request Report as presented.
Discussion Following is a summary of Council’s customer requests 31 March 2018. It should be noted that Corporate and Infrastructure Services staff continue to make a considerable effort to reduce the number of outstanding customer requests.
Budget Implications Prompt attention to requested private works improves cash flow and encourages the public to consider the use of the Council workforce when minor works are needed.
Page 127 of 144 General Council Meeting Notice & Agenda 17 April 2018
March Customer Requests
Opening Outstanding Requests 42 New Requests 73 Subtotal 115 Outstanding Requests Completed 45 New Requests Completed 22 Closing Outstanding Requests2 48
New Requests for March Animals 13 Building Controls 3 Compliments 1 Drainage 3 Facilities 1 Footpaths 3 Roads 7 Rubbish 2 Parks and Garden 10 Private Works 1 Sewerage 12 Stores 3 Town Planning 1 Water 13 73
Closing Outstanding Requests Total 90+* 60 days 30 days Current Accounts Payable 1 1 Assets 2 2 Building Control 1 1 Carpentry Complaints 1 1 Compliments 1 1 Drainage 1 1 Facilities 3 3 Foothpaths 1 1 Housing Parks & Gardens 5 1 4 Roads 9 4 1 4 Private Works 3 1 2 Sewerage 6 1 5 Stock Routes 5 1 3 1 Stores Tourism Town Planning 1 1 Water 8 3 1 4 48 11 4 2 31
Page 128 of 144 General Council Meeting Notice & Agenda 17 April 2018
Outstanding Requests 12
10
8
6 Mar‐18 4 Feb‐18 Jan‐18 2
0
Aged Outstanding Requests 60
50
40 90
30 60 30 20 Current 10
0 Jan‐18 Feb‐18 Mar‐18
Page 129 of 144 General Council Meeting Notice & Agenda 17 April 2018
90 Days Outstanding Request Request Lodged Request Details Status/Update Type Number Date Private 2018/7623 30/10/2017 Ratepayer has requested 30.01.2018 – Councils Works Private Works for the road Technical Officer has from Moruya-Narran Road to contacted the Customer to the Moruya house be graded advise that this work will be completed when PSC Staff carry out works on Mt.Alfred Road later this year. Roads 2018/7403 08/08/2017 Managers of the Cunnamulla 07.02.18 – Infrastructure Staff Caravan Park have are in contact with Department expressed their concerns in of Transport and Main Roads relation to park signage. regarding positioning of the They have advised that signs. conversations with previous 05.01.18 – Signs are in stock CEO’s have been carried out and currently waiting on and still no action. Can this available staff to install. please be rectified? 27.10.17 – Chief Corporate Officer has carried out investigations and has advised that signs will be installed on the post showing directions to “Thargomindah” located on Emma Street. Roads 2018/7666 15/11/2017 Email received from Rural 09/03/18 – Measurements Land Owner dated have been carried out on 10/11/2017 re-clusters fence existing fencing with a view of approval from council developing a straight forward regarding our shire road design for future adoption. fence crossing at Barrygowan, Waverly 07.02.18 – Chief Operations Mintaka road. Written Officer advised he is in the documentation is required by process of developing an 30th November that the overall council procedure for grid/gate/road or stock route cluster fences. crossing is approved by council for current round of SWNRM funding due in December. Charles knight & Tim Herlihy inspected the Barrygowan grid crossing on Waverly Mintaka road in august/September.
Roads 2018/7662 14/11/2017 Email received from Rural 09.03.18 09/03/18 – Land Owner as attached: Measurements have been Coban cluster inc. Has a run- carried out on existing fencing through on the Gamarren with a view of developing a road. This was built 9 months straight forward design for ago. Property Owner has future adoption. requested for somebody to inspect their run-through on 07.02.18 Chief Corporate the Gamarren road (Gilruth Officer advised he is in the boundary) and provide process of developing an council certification that it overall council procedure for meets specification for road cluster fences. run throughs. If it does not meet specification, please advise necessary actions to do so. Also, if hazard signs
Page 130 of 144 General Council Meeting Notice & Agenda 17 April 2018
or indicators are required please advise if these are council’s responsibility being a council road? Obviously we want to ensure our fence meets specifications from a council & legal perspective. Roads 2018/7710 07/12/2017 Rural Landowner from 07.02.18 – Engineer has Woodlands, 4422 Elmina Rd advised that the road has been has phone wanting to know if inspected and the work will be Councils plans for the Elmina considered to be included in Rd. The Rd has not been the Budget for the next graded for 5 years. The Finance Year. Owner of the property has left messages for the Engineer to call her back. Water 2018/7475 04/09/2017 Rates Payer has requested 07.02.18 - Plumbers advised to have water connected at that water & sewerage will 60 Eulo St (lot 202, e1811). endeavour to get to job within 14 days pending available staff & time. Water 2018/7473 04/09/2017 Ratepayer has requested for 07.02.18 - Plumbers advised water to be connected to that water & sewerage will blocks 301, 302 and 303 endeavour to get to job within Eulo. This is directly behind 14 days pending available staff the Eulo pub. & time. Private Works - 6152. Water 2018/7712 07/12/2017 Business Owner from 121 07.02.18 – Plumbers advised Emma Street has requested that Water and Sewerage will council install a large water endeavour to get to this job metre so that it has the within 14 days pending capacity to run a fire hose available staff and time. from it. 05.01.18 – Plumbers advised that this job is still ongoing – Will be completed once staff are available. Parks and 2018/7647 09/11/2017 Council employee reported 06.03.18 – Temporary Gardens via email to Works measures in place, looking into Coordinator that the concrete permeant solution. slab covering a drain in the centenary park is broken. 07.12.18 - Works Coordinator Can this please be looked at is going to look at getting temporary bollards/signs installed to warn of trip hazard. Sewerage 2018/7490 11/09/2017 Wyandra’s Town Orderly has 07.02.18 – Plumbers advised requested that the drain that Water and Sewerage will behind the Wyandra Hall be endeavour to get this job fixed as it is sinking in and is completed within 14 Days quiet dangerous, especially pending available staff and is young child use the play time. equipment in that area. 05.01.18 – Plumbers advised that this job is still ongoing.
29.09.17 – Plumbers will inspect this job in Wyandra. Stockroutes 2018/7711 07/12/2017 Rural Landowner from 06.03.18 - Currently under Woodlands Station has investigations – Council is phone Re – Stock Route awaiting to obtain a copy of the Fence on Boundary of Permit to Occupy and consider
Page 131 of 144 General Council Meeting Notice & Agenda 17 April 2018
Yarramar and their property. the conditions in which the They have spoke with the permit was granted per legal Neighbours and have had no advice. Council staff has luck with the fence visited the reserve and have installation. This falls under taken supporting photos. the Stockroutes act – Councils Stockroutes Office has inspected, but the Rural Landowners require support from Council for the Fence to be installed. 60 Days Outstanding Stock Route 2018/7756 03/01/2018 Noorama Cluster is currently 23.03.18 – Council has in the completion stage of the approved draft design for cluster fence and needs cluster fences and will engage council approval for the work consultant for the work. adjoining the council access roads where the fence 01.03.18 – Stock Routes crosses the road. Officer contacted the customer With approval for the gate and arrange a time to go and access and wings placed on inspect the fence. the grids. The places of inspection for 07.02.18 – Chief Operations the cluster include Waverly Officer advise that he is in the Station, Bundaleer and process of designing a overall Roscoe Downs. council procedure for Cluster A response on how soon in Fences. the new year this could be done would be greatly appreciated. Stock Route 2018/7795 22/01/2018 Following our attendance at 23.03.18 – Grading to be the Paroo Shire Council carried out after works meeting yesterday we would completed at the Wyandra like to request that the culverts towards the end of ongoing issues with the April. boundary fence for PO 0/216152 and Yarramanbar 07.02.18 – Engineer advised be addressed by the Paroo that inspections on the road Shire, under the Pest and have been carried out and it Stock Routes Management will be considered to be Act 2002. included in the next Financial This Permit to Occupy is Year Roads Package. leased by us on an annual basis from the Qld 30.01.18 – Technical Officer Government and we use it advised that grading on parts according to the lease of this road was carried out agreement. The boundary about 6 months ago. fence is not stock proof and was inspected by the Paroo Shire 12 months ago. We have been unsuccessful in our attempts to get the landowner of Yarramanbar to jointly fence this boundary. The issue has been ongoing since 2014.
Please note that this boundary, as shown on a map we previously sent to you, is the boundary between
Page 132 of 144 General Council Meeting Notice & Agenda 17 April 2018
Yarramanbar and the Stock Route PO. We pay the lease in order that we may use the land and therefore request a stock proof fence to prevent the Yarramanbar cattle entering the network. Stock Route 2018/7820 30/01/2018 Rural Property Owner from 30.01.2018 On checking with Yunnerman near bollon the Water section, Council located on the Paroo Shire Plumbers had nothing to do boundary called in relation to with testing of the Bore his Bore Pressure. Pressure. Council staff He said that council had suggested that Landowner been recently & did a water contact DNR. The Landowner test and had looked at the advised that he would try and bore pressure previously. contact DNR. On checking with the Water section, they have had Stock Routes Officer was to nothing to do with this. call the Rural Landowner back. He said he was unsure if the bore was part of the stock routes. He said he would try them. I rang & left a message on the Tom's phone in relation to this request. Roads 2018/7790 17/01/2018 Rural Lands owner has 07.02.18 – Works Coordinator advised that the Koonawarra advised that new signs will be road is in need of some installed when works are signs. There is no warning carried out on the road. for the crossing on Little Council are in the process of creek. We have had one creating a process for grids truck hit the crossing, when and will address the Grid issue full of water and water planed when process is in place. across. I would like to see some support from council in 17.01.18 – Email was sent to getting grids on the road. The the Rural Land owner advising blame game is always played that the request is currently as to whom is responsible for being assessed. not shutting gates. Some of the gates are less than ideal and my elderly mother is not able to shut some of them because of the poor standard. I believe council need to give a time frame to phase out the gates.
Page 133 of 144 General Council Meeting Notice & Agenda 17 April 2018
8.2.5 Community Engagement – Get Planning Spaces Project Council Meeting: 17th April 2018 Department: Community Services Author: Toni Pender
Purpose: For Council to consider participation in a collaborative regional project consisting of the four far west Councils, Quilpie, Murweh, Bulloo and Paroo, to implement better planning and prioritisation of sport and recreation infrastructure.
Recommendation: The Council endorses participation in the “get in the game” initiative and allocates funding of $6500.00.
Discussion The Department of Sport, Recreation and Racing are seeking to implement better planning and prioritisation of sport and recreation infrastructure across Queensland. The “get in the game’ funding is a once off amount designed to support sport and recreation at the grass roots level.
Under this initiative there are funding packages of $100,000 available and inline with the guidelines strongly recommending a collaborative approach, the department has recommended the Council join with neighbouring Shires to develop a regional strategy.
The Sport & Recreation representatives (NPSR) have visited all four councils over the week of the 19th March and have advised all western councils are eager participate in the regional project under the Get Planning Spaces program.
Quilpie Shire Council has volunteered to be the auspicing council, and contact officer to bring the project together for the “far west 4”. If the project is successful with the funding, it is also the opportunity to pave the way for larger projects for the 4 councils and receive more funding for our regions.
Council will utilise the resourcing made available by this initiative to further develop Council’s approach to the redevelopment John Kerr Park prescient and other sport and recreation infrastructure within the shire.
Budget The commitment from each council is $6,500, based on a 25% contribution by Councils and an overall project cost of $100,000.
Page 134 of 144 General Council Meeting Notice & Agenda 17 April 2018
8.2.6 Community Donations Application – Wyandra Police Council Meeting: 17th April 2018 Department: Community Services Author: Toni Pender
Purpose: The purpose of this document is to seek approval from Council to support the Wyandra Police in holding a blue light disco.
Recommendation: The Council approves the community donation to waive the hall fees for the amount $193.00 to assist the Wyandra Police to hold a blue light disco on the 3rd May 2018.
Discussion Wyandra Police have requested that Council waive the Wyandra hall fees towards supporting the children’s blue light disco for the 3rd May 2018. The Wyandra community is very small and rarely have to prospects to have entertainment for their community; the blue light disco is a treat to the youth of the community and would appreciate council’s support. Paula has offered volunteer her time to clean the hall before and after the event at no cost to the Council. Attachment:- Email from Paula Dawson
Financial Consideration: The Community Donations budget was adopted at $41,995.00 and with advice from finance it has been is fully expended.
Below is a breakdown the equipment required for the event and associated hire costs:- • Wyandra Hall 67.00 per day • Security costs $126.00 (refundable to Council) Total cost for Community Service Obligation request: $193.00
Page 135 of 144 General Council Meeting Notice & Agenda 17 April 2018
Page 136 of 144 General Council Meeting Notice & Agenda 17 April 2018
8.2.7 Community Donations Application – Cunnamulla Senior League Council Meeting: 17th April 2018 Department: Community Services Author: Toni Pender
Purpose: For Council to consider the application from Cunnamulla Senior Rugby League Club to waiver the hire fees for John Kerr Park for the Football Season.
Recommendation: Council waivers 50% of the annual hire fee for John Kerr Pak for the Cunnamulla Rams Senior Rugby League Club by an amount of $400.00.
Discussion Cunnamulla Rams Senior Rugby League Club has approached Council to waive the fees of John Kerr Park for this year’s league season. The club is currently struggling financially, due to provision of donations given to junior league to support under 14 players travel costs, when it was anticipated that there would be no senior team for this season. Cunnamulla Rams Senior Rugby League Club plan to hold four home games throughout the season, expecting that community will come near and far to support the home games and provide a critical fund raising opportunity for the club. Key considerations for council in relation to this request are; 1. Community’s concern from other clubs that they have to pay full fees for facility usage. 2. John Kerr Park precinct requires renewal works to be undertaken. 3. Continual waiving of fees is not contributing to the on-going maintenance nor required renewal of the facility.
Budget The Community Donations budget was adopted at $41,995.00 and with advice from finance the Community Donations Budget is fully expended, below is
A breakdown of the hire costs from the Council’s Fees and charges:-. Security Deposit: - $ 183.00 Hire per Season: - $ 801.00 Total $ 984.00
Page 137 of 144 General Council Meeting Notice & Agenda 17 April 2018
Page 138 of 144 General Council Meeting Notice & Agenda 17 April 2018
8.2.8 Community – Western Rivers Cricket Sponsorship Council Meeting: 17th April 2018 Department: Community Services Author: Toni Pender
Purpose: For Council to consider the endorsement of the sponsorship of male and female teams to participate in the annual Western Rivers Cup to be held on the 29th- 30th September 2018.
Recommendation: The Council; 1. Endorses the allocated sponsorship of $1,500 to allow the community teams to attend the Western Rivers Cup. 2. Approves for Council staff to assist at Western Rivers Cup.
Discussion The Western Rivers Cup is the biggest Indigenous cricket event in the south east QLD and is the perfect opportunity to showcase the local talent from the Paroo community at a prominent level. Last year four players from the Paroo thunder men’s team were selected to participate in the Sate Cricket titles in Rockhampton.
The South West Indigenous Network (SWIN) facilitate the Western Rivers Cup, SWIN has created a supportive environment within sport, and recognises the needs of encouraging indigenous people and show casing their skills. It is anticipated that 1xmale team and 1xfemale team will be entered into the carnival for the Paroo shire.
Paroo Shire Council holds a strong partnership with SWIN through our sport and recreation programs in Cunnamulla and utilising the support of their ICSRO officer at all council events.
As part of Council’s annual support for the Western Rivers Cup, approval is requested for Council’s community’s team to assist over the weekend with the daily set up and dismantling of the event, across the following hours; • Friday 28th – 8.06hrs - 4 hrs assisting Twilight Dinner • Saturday 29th- 4hrs morning Set up, 4hrs afternoon take down • Sunday 30th- 4hrs morning Set up, 4hrs afternoon take down • Monday 1st- 8.06hrs Travel. as well as managing the teams and assist with the running of the cricket.
Budget Community Donation of $1,500.00 has been allocated to the sponsorship of the Western Rivers Cricket.
Page 139 of 144 General Council Meeting Notice & Agenda 17 April 2018
8.3.1 Operations Report Council Meeting: 17 April 2018 Departments: Operations Author: Peter van Esseveld
Purpose The purpose of this report is to outline the status of items pertaining to Infrastructure Planning and Projects, Shire Services, Resource Co-ordination & Support and any other specific items for the month of March, 2018.
Recommendation That Council receive and note this report.
Discussion: 1. Infrastructure Planning and Projects:
1.1 FY18 Capital Program:
• Shire & R2R Roads Program: Good progress continues on allocated R2R & Shire Roads maintenance works. Crews have been working on the Humeburn Rd and Charlottevale Rd, with work also undertaken at Gamarren Rd. Work will be carried out in Mt Alfred Rd and Pitherty Rd (for the Music in the Mulga) in April/May. Program progress is being assessed weekly and if necessary internal crews will be supplemented with local contractors to increase capacity. Where funding allows, other priority maintenance work will be undertaken including Elmina Rd, Moruya - Narran Rd, Claverton Park Rd and Cuttaburra Rd. Costings are being finalised for remedial work at culverts on Jobs Gate Road and Blue Grass Rd and this will need to funded from Shire Maintenance. There are also some grid repair, signs maintenance and washouts at various locations that need to be addressed. • TIDS Program: Jobs Gate Road, Cunnamulla Airport Road and the Cunnamulla Airport Apron have been sealed. The remaining TIDs funding from the Jobs Gate Rd project will be utilised for other programed works on Jobs Gate Road. The design scope for Hungerford Rd has been revised to make it more straightforward and design quotes are being finalised. • Wastewater Network: Building Our Regions (B.O.R.) funded contracts (Bore Replacement and CCTV) are underway. The first bore at Yowah started in March, with Eulo programmed to start in April. Preliminary works for the CCTV Project were completed in March and the CCTV crew will start post Easter to accommodate the close down. • Waste Management: Current measures to mitigate issues identified in the Refuse Areas Audit are working adequately and will continue to be improved and monitored. • Works for Qld – Town Signs and Footpath & Kerb & Channel Projects: The Town Signs Project has started with Cunnamulla and Eulo being completed first. Rescoping and an extension of time for the Footpath and Kerb and Channel Projects has been approved by Works for Queensland with survey/design and work at the Old Ambulance Building programmed for April. • Translink Infrastructure – Long Distance Coach Stop: Pricing has been received for the Structure with a lead time of approximately 4 weeks to supply and install the shelter. Consideration was made for moving the stop
Page 140 of 144 General Council Meeting Notice & Agenda 17 April 2018
to near the Tourist Information Centre, but after feedback and review it is proposed for it to remain in the existing location near the IGA for the following reasons:-
o IGA is the freight depot for the Toowoomba bus; o IGA personnel meet the night bus to take delivery of freight so always someone there; o There are two streetlights, a spotlight on boundary with next door and security cameras at location; o The Toowoomba coach driver overnights at the IGA house and parks the coach off the street there;. o The rail coach driver Glenda Eckles uses the IGA house for a rest over/tea break facility; o The buses arrive and depart prior and after business hours; o The public toilets are locked at about 6pm; o Lighting would need to be considered; o The roundabouts are tight for Tour buses; o Bus only parking space would take away caravan parking spaces.
1.2 FY18 Operational Works:
• Shire Roads: Shire Roads maintenance works have been grouped with R2R works, as discussed above. • RMPC Contract and Program: Works at Bollon/Charleville are programmed to be undertaken when crews move into that area in April/May. • 23B Minor Culvert Replacement: PSC are completing this project in partnership with RoadTek and at the end of March works were approximately 20% complete.
1.3 FY19 + Capital Program:
• R2R Roads Program: This forms part of the Roads Plan for FY19. Roads condition data is being updated for this and a presentation workshop on delivery strategies and costs is being prepared. • TIDS Roads Program: The approved draft program based on 2015 roads condition data for TIDS roads was submitted to SWRRTG to secure funding for FY19. This program will be confirmed after updating the roads condition data referred to above. • Wastewater Network: We are awaiting advice for the second assessment phase of the grant application submitted as part of Building Better Regions Fund (BBRF) for an upgrade of the Wastewater Treatment Facility in Cunnamulla.. The need for any additional upgrading will be assessed once the CCTV project is complete. • Waste Management: Provision for establishing a Long Term Strategy is proposed for consideration in the FY19 budget.
1.4 FY19 + Operational Works:
• Shire Roads Program: This forms part of the Roads Plan for FY19 (refer above). • RMPC Contract and Program: Documentation has not yet been received to negotiate the FY19 RMPC contract and should arrive in early April. This forms the framework of the contract arrangement for FY19. As advised previously, Roads defect data is being analysed to establish a program of
Page 141 of 144 General Council Meeting Notice & Agenda 17 April 2018
works and this will form the basis for negotiation for the RMPC Contract and Program for FY19 and additional work is required to establish rates for this. These rates will also form the basis for QRA claims.
2. Shire Services:
2.1. Rural Lands: Baiting for wild Dogs was carried out during the month (460kg for 2 properties) and the bounty claim documentation has been streamlined. The Wild Dog Trapper position interviews (3) will be held in April. Following a meeting at Charleville an Action Plan was established to address the Water Lettuce issue in the Warrego River. SWNRM have loaned a boom for use in the River and a Biological Control Tank has been set up for breeding a Weevil (Neohydromonus affinis) for release when the boom catches the lettuce. Additional advertising will also be undertaken. What appears to be an Eve Pin Cactus was sent for identification to the Herbarium and Biosecurity Queensland have been notified. The Wyandra Common Muster was undertaken with 5 horses and 48 head of cattle mustered. A new policy is being created on Common Agistment. There is only 1 grazing permit current on the Stock Routes. The Biosecurity Plan final draft is complete and a workshop is being run in April with Councillors prior to its proposed adoption. 2.2. Water Supply: Water consumption for March was 116.2 ML. No:3 bore is out of service due to a mechanical failure and is programme for repair 12/4/2018. No:2 bore is in service and running well after the motor was replaced. There was five (5) reported main breaks for March. No leaks were reported in Wyandra, Yowah or Eulo. There were five (5) customer requests received for Water issues in March. There were also six (6) for BAS and three (3) Council assets visited and one (1) miscellaneous. We are still having difficulty recruiting a plumber, which is making it difficult to complete programmed work and customer requests and are looking at a new strategy with HR to solve this. 2.3. Wastewater Treatment: All pump stations were operating normally. Pump hours run were: (1) 60.9 hrs (2) 30.3 hrs (3) 40.2 hrs (4) 33.5 hrs & (5) 15.7 hrs. There were seven (7) blockages cleared in the month of March, three (3) being mains and the rest were house lines. There were eight (7) customer requests received for Wastewater issues in March. 2.4. Aerodromes: The Consultant that completed last years Annual Technical Inspection of the Cunnamulla Airport, Eulo, Wyandra and Yowah Airstrips has provided the most competitive quote and will be undertaking the Audit. This will be used in preparation for developing plans around Capital Projects and scheduled maintenance in this area. Sealing of the Cunnamulla Airport access road and apron was completed. 2.5. Parks & Gardens: Crews have continued regular maintenance works throughout Cunnamulla. Works in the CBD including pruning, weeding and garden bed preparation was undertaken and there was a pot plant installed in front of the new Cunnamulla Café as requested through the Customer Request system. Works were also undertaken at the back of the Cunnamulla Fella Centre in preparation for the Longyard Dinner. Parks & Gardens staff helped with delivering cold room & porta loos to Eulo for the Eulo Gymkhana & Enduro on the Easter weekend. Maintenance was also carried out at Wyandra including cleaning the kerb and channel and other weeding/trimming in preparation for the Wyandra reunion held on the 31st of March. There were a number of requests through the Customer Request system for removal of fallen tree branches that were also completed.
Page 142 of 144 General Council Meeting Notice & Agenda 17 April 2018
3. Resource Co-ordination and Support:
3.1. Fleet/Workshop: The workshop had 13 callouts and undertook 150 items of repair. Workshop had a very busy period through the Easter Shutdown 27th March to 6th April. There were no major repairs required just maintenance items and light Fleet Servicing. Tenders have now closed for the Fleet / Plant Replacement in line with Q2 Budget. 3.2. Quarry Management: Only limited work has been carried out to progress the development of the Quarry Management Plan for the Shire due to other commitments. More emphasis will be put into this in future months. 3.3. Audit / Quality: Test results have been provided to Bligh Tanner with some site visits still required to complete PSC’s Drinking Water Quality Management Plan for the Water Quality Management Audit. Preparation is ongoing for the RMPC Certification Audit that is due May, 2018.
4. Other Items
4.1. Deep Creek Bridge Tender/Grant:
JJ Ryan has been engaged to undertake the bridge inspection and this will be carrying out the inspection in April. Quotes are also being sought to prepare a detailed scope/design for budgeting.
Page 143 of 144 General Council Meeting Notice & Agenda 17 April 2018
9 CLOSED REPORTS
10 LATE REPORTS 11 CLOSURE OF MEETING
MINUTES CERTIFICATE
Confirmation
……………………………………… ………………………………………….. Lindsay Godfrey Oliver Simon Mayor Chief Executive Officer
Page 144 of 144