COUNCIL MEETING SUPPLEMENTARY AGENDA

20 March 2018

General Council Meeting Supplementary Agenda 15 August 2017

49 Stockyard Street Qld 4490 www.paroo.qld.gov.au

Agenda General Meeting of Council To be held on Tuesday 20 March 2018 at the Eulo Town Hall, Eulo, Commencing at 10.00am

8 OFFICER REPORTS

8.2 CHIEF CORPORATE OFFICER 8.2.11 Attachment to Asset Management Report 2 8.2.12 Community Donations Application – Music in the Mulga 13 8.2.11 RADF Liaison Officer Report 15

8.3 CHIEF OPERATIONS OFFICER 8.3.2 TIDS Works Program 2017/18 – 2021/22 20

9 CLOSED SESSION CONFIDENTIAL 9.1.6 TID Program Bitumen Sealing Works - Jobs Gate Road and 23 Cunnamulla Airport

Mr Oliver Simon Chief Executive Officer

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Request for Quote No. AM-2018-02

for the Functional Design Brief, concept Plans and Preliminary Cost Plan for a New Council Administration Centre, Cunnamulla,

SCOPE OF WORK AND PROJECT INFORMATION

Closing Date for Quotations: XX MONTH 2018

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1 PROJECT INFORMATION 1.1 PROJECT INTRODUCTION Council is seeking a consultant to develop a Functional Design Brief (FDB) based on stakeholder consultation and once approved by Council, develop a concept plan and preliminary cost plan based on the approved FDB. The intent is to utilise the deliverables from this project to assist Council in securing grant funding to enable the project to proceed to design and construction.

1.2 BACKGROUND INFORMATION Paroo Shire is situated in South West Queensland covering an area of 47 727 sqm and has a population of 1,841. It borders the Shires of Bulloo, Murweh, Maranoa, Quilpie and Balonne and the New South Wales border and Bourke Shire to the South. Cunnamulla is the Shire’s administrative centre with surrounding townships of Wyandra, Eulo and .

The current Shire Council Administration Building was designed in 1957 and constructed in the late 1950’s. It is a prominent and significant building in the region. The building is a four sided, single storey building, masonry/brick walls, masonry internal walls with internal verandahs and court yard. The building has pier and beam footings/foundations. The building has suffered significant movement with resultant cracking. A report by GHD in 2008 and updated in 2009 identified a number of factors contributing to the movement and a number of recommended options.

Since that time, Council has also identified that due to the building layout, fixed internal walls, the functionality of the building as a contemporary council administration centre is highly compromised. For example, a number of council functional groups are physically split due to room size limitations.

As a result of the above, Council has come to the conclusion that as a result of the significant major remediation costs required to rectify the structural issues to the existing building plus the functionality limitations, that the best long term option is to replace the existing building with a new contemporary building that better meets Council’s objectives.

Photo 1 - Existing Building

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Photo 2 - Site Details

The site consists of two parcels of land on the Corner of Louise and Stockyard Streets at Cunnamulla. The two parcels of land are 2023 sqm each and the approximate dimensions are 50m frontage and 80m in length. The site is level. The soil type classification as noted in a 2008 Structural Inspections Report is ‘HD’ (Highly Reactive to Significant Depth).

The existing building is approximately 1000 sqm and there is covered car parking for nine (9) vehicles. The two rear sheds on the site which are a State Emergency Services (SES) Shed and a storage shed are to remain.

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1.3 PROJECT DESCRIPTION The Objectives • Develop a value for money building accommodation solution that is more sustainable and cost efficient over the long term that will replace the existing building. The solution is to be appropriate for the community as well as supporting the operations of a contemporary Council; • Aligns with the Council’s Community Vision of:

o Socially, economically and environmentally sustainability o High standard of community facilities and services o Proactive, forward thinking and visionary community o Safe, friendly and cohesive community o Strong Indigenous culture and heritage o Clean and green environment o Memorable place to live and visit • Is visually interesting from Louise and Stockyard Streets but is also appropriate for the township and Shire community; • Acknowledges the traditional owners; • Has a flexible layout to allow future changes in space needs and use; • Provides access equality to disabled; • Provide office environments to support staff collaboration and improve productivity; • Reduce maintenance and whole of life costs; • Provides an energy efficient and thermally comfortable working environment;

The Project Requirements The Administration Centre Functional Design Brief must address the following:

• Site Assessment o Assess capacity of existing underground and above ground services, electricity, gas, water, sewer, drainage, telephone/data o Vehicular access from Stockyard Street and pedestrian access from Louise Street. • Decanting of staff and key functions into other buildings dutring the construction period; • Demolition of Existing Building; • The design is to acknowledge the existing neighbouring buildings and streetscape • Meet Workplace Health & Safety obligations; • Meet Disability Discrimination Act (DDA) requirements; • Meet National Construction Code (NCC) requirements; • Energy Efficiency o Consider the orientation and positioning of the new building so that solar control is facilitated where possible, natural lighting to the interior maximized and views from the building are to be considered. o Particular care should be taken to screen against solar heat gain and glare on the faces of buildings and to avoid problems for adjacent buildings by reflections. The preferred solution is through appropriate shading of external glazing. o Sun shading and screening shall be included in the building design and provided by features such as slab projections, overhangs, fins and blades etc., of low maintenance materials.

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o All external doorways, entrances and porches shall have protection from weather, except where precluded by building legislation. • Ecological Sustainable Design (ESD) o The FDB should address such issues as climatic‐responsive design, long‐term operating performance and life cycle cost assessment, energy efficiency strategies, building materials selection, solar power, storm water reuse and recyclability of components. o Life cycle / maintenance / durability o Consider the utilisation of durable and robust materials and finishes o Consider building services that are simple to maintain (locally) and parts are easily accessible. Plant and equipment are to be installed in accessible locations for ongoing servicing o Consider inclusion of the ability to isolate components and zones within the building o Consider local and future availability of materials, spares and fixtures in the design o Constructability o Utilise locally sourced, recycled/recyclable, long cycle materials and finishes as applicable o Avoid complexity in design and detailing that impacts on construction of the building o Crime Prevention through Environmental Design (CPTED) o Consider incorporating CPTED concepts and strategies around the building, car parking and immediate building surrounds o Consider vandalism/robustness of materials in materials selection The Consultant will be required to obtain input from the following disciplines. This may include but not limited to:

o Structural/Civil Engineer o Traffic Engineer o Mechanical/Electrical Engineer o Hydraulics Engineer o Fire Engineer o Landscape Architect o Interior Designer o Acoustic Consultant o Access Consultant o ESD Consultant Project Activities/Report

The following key requirements are to be included in the Report

1. Stakeholder Workshops – the consultant is to undertake a series of workshops with key stakeholders including: a. Councillors b. Senior Management Team c. Office Staff d. Community representatives

The outcome of these workshops will determine the design options which reflect;

a. Councils agreed aspirations and needs for the new civic centre; b. Considerations and implications of the new building for the Council and the Community c. Enable the consultant to address the above and also the project requirements as detailed in this document. 2. Identify existing Council functions that are to be located in the new building, relationship diagram and develop a Functional Area Schedule; 3. Submit these to the Council Project Manager for review and feedback;

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4. From the above develop a concept site plan and floor plan that meets the requirements of this brief; 5. Develop two coloured concept design options for the building including elevations and a perspective of the building as would be seen from the corner of Louise and Stockyard Streets for presentation to the Council for consideration; 6. Provide a report on geotechnical/structural design concepts; 7. Provide a report on services requirements; 8. Provide a cost plan for the above three designs which includes:

a. Demolition costs and removal of waste to the Council dump b. Construction Costs (based on the locality) and taking into account existing site conditions c. Site works, carparking and landscaping d. Fit out costs (excluding any identified furniture& equipment to be transferred from the existing building e. Design consultants fees f. Project Management and Contract Administration Fees g. Estimated costs of decanting into alternative accommodation as identified by Council for the duration of demolition and construction h. Contingency/Escalation Amount

Costings are to assume a competitive tender process, locality allowance and to exclude GST.

Project Management The Project Manager will be the Manager Assets. The Project Manager and nominated officers will be the main contact point with Council.

Council may establish a Project Working Group that will oversee this Project. This group will liaise with the Consultant throughout the project and will provide input and direction in regard to this project, especially prior for review of the Functional Area schedules and relationship diagram and review of early design concepts/cost plans to avoid unnecessary re-work.

The Project Working Group will comprise of representatives from Council and other relevant representatives as considered appropriate.

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Project Schedule The following dates are provided for Council's requirements:

Key Activity Required Date

Initial Workshops

Functional Area Schedules/relationship Diagrams

Draft Concept Site Plan/Floor Plan

Elevations/Perspectives (Three Options)

Presentation to Council

Delivery of Final Report

3 SELECTION PROCESS

The short-listed firms will be invited to make a 45 minute presentation to the project group and Councillors on their vision for the project and to address the selection criteria. The Selection Criteria to be used are:

1. Understanding of the project 2. Proposed methodology 3. Related project and staff experience, particularly in working in Western Queensland or similar remote locations 4. Proposed project management arrangements 5. Fee – value for money

4 CONDITIONS OF CONTRACT FOR CONSULTANCY SERVICES The contract used for engaging the contract will be the AIA Client and Architect Agreement 2009 tailored to suit this Scope of Works.

The fee is to be a lump sum fee.

Air Services direct to Cunnamulla via and St George, are on Sundays and Wednesdays. The flights are provided by Rex Aviation.

Bookings for air travel and accommodation will be undertaken by Council.

Professional Indemnity Insurance – not less than $5.0M

Public Liability Insurance – not less than $20.0M

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5 COUNCIL’S CONTACT PERSON

General: Direct enquiries regarding this request for quotation only to:

Name: Peter Savage Phone: 0448 784 387 Position: Acting Manager Assets Email: [email protected]

5 QUOTATION LODGEMENT REQUIREMENTS 5.1 CLOSING TIME AND DATE General: Submit Quotations before the closing time and date for Quotations. It is the contractor’s responsibility to make sure the Quotation is lodged on time. Late submissions will not be considered.

5.2 ELECTRONIC LODGEMENT Lodge quotations at [email protected]. Allow sufficient time for quotation lodgement including any time that may be required for problem analysis and resolution before the closing time.

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PHOTOGRAPHS

Photo 1 – Existing Civic Centre to be demolished.

Photo 2 – Internal view of Building 1

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Photo 3 – Internal courtyard.

Photo 4 - Sub floor detail

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Photo 6 – Example of internal damage to structure

Phot 7 – Example of external damage to structure

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8.2.12 Community Donations Application – Carmel Meurant- Music in the Mulga Council Meeting: 20th March 2018 Department: Community Services Author: Toni Pender

Purpose: For Council to consider the application from Carmel Meurant for assistance to supply the Paroo Shire Council Caravans for the annual Music in the Mulga Festival to be held during the 17th- 20th May 2018.

Recommendation: 1. The Council supplies the silent generator $698.00 for the Music in the Mulga event, and the transportation to and from the grounds.

Discussion Music in the Mulga has approached Council for assistance to provide seven caravans and a silent generator for the annual music in the mulga event. The items that are requested will contribute to ease the pressure of current facilities during the increase of people over the festival dates. The Wandilla ground where the event is held has limited equipment and the remoteness of the area limits other options for Carmel.

Music in the Mulga has stipulated that the donation of caravans will be used to accommodate the band and travelling road crew. However in a recent RADF application Music in the Mulga has claimed three nights accommodation each for use of the caravans, for both entertainers with this being a total of $1,650 and the RADF amount granted was $428.00. Overall the Music in the Mulga has received $3,379.00 total from the RADF. Key considerations for council in relation to this request are; 1. Upon inspection of the current council vans have been deemed unroadworthy by the Council’s WHS officer. 2. The supply the silent generator and the transportation of the generator for the event 3. The usage of the two van would be subject to WHS compliance and the recovery of the two caravans currently at Wandilla. In addition to the above there is programed maintenance works for the Piterty road prior to the event. Budget The Community Donations budget was adopted at $41,995.00 and with advice from finance it has been is fully expended. Below is a breakdown the equipment required for the event and associated hire costs:- • Council generator ($58.20 per hour) total cost for the requested 12 hours $698.40 • Approximately $600 for the transportation cost to and from the property.

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8.2.13 RADF Liaison Officer

Council Meeting: March 2018 Department: Regional Arts Development Fund Advisory Committee Author: Toni Pender

Purpose This report provides a recommendation by the RADF Advisory Committee from the meeting held on the 16th March 2018 for financial assistance for 4 projects. Council is requested to approve and adopt the following projects that were endorsed in accordance with current policies.

Applications received for assistance...... 4 Applications out of Round ...... 0 Applications approved...... 4

RADF Financials

RADF Start amount for 2018 year $58,000.00

Balance remaining previous to this round $48,144.00

Amount Spent in this Round 2 $13,584.00

Remaining Amount $34,560.00

Applicant Name Project Description Amount (No GST)

Round 2 2018 Music in the Mulga- RADF Requested $3,379.00 $3,379.00 Music work shops Approved The funding will be utilised to RADF Committee has employ two musicians to work with approved this application the children at the Eulo State for the following Amount: - School during the Music in the $3,379.00 • Need to provide Mulga Festival. The children will their certificate of then perform the skills they have currency learnt at the festival on the Friday • Invoice for night. accommodation. • Blue cards for the Tutors • Itinerary for the workshops- how many work shops, when do they start, when do they finish?

Paroo Shire Council- RADF Requested $3,348.00 $3,348.00 Skate boarding Approved workshops the grant will be used to employ the company Australia Skate boarding community initiatives, to teach the youth of the community skills in skate boarding, using the

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skate park correctly and other initiatives

Cunnamulla 150 RADF Requested $4324.00 $2,860.00 Celebrations- RADF Committee has Community Choir The grant will be used to employ approved this Cath Mudy to teach 2x workshops application for the to community members who are following Amount: - wanting to be apart of the $2,860.00 Cunnamulla choir and then the • Reduced amount is choir will perform during the 150 due to RADF does years celebrations. not pay per Diems • Invoice needs to be provided for accommodation • Administration costs can not be claimed under the RADF funding.

Cunnamulla Show RADF Requested $3,997.00 $3,997.00 Society- Moovin and RADF Committee has roving music The grant will be used towards the approved this workshops cost of employing the Memphis application for the Moovers trio who will supply 3x following Amount: - workshops for the children of all $3,997.00 ages during the show  With the conditions that the show society provide an invoice for the accommodation.  Proof that there will be the 4 hrs of ballooning workshops as the information that has been provided in the application does not reflect the invoice provided by the Memphis Moovers.  Blue cards for the tutors

Recommendation: That the RADF Community Advisory Committee recommended the projects from ROUND 2 2018 RADF Funding held on Thursday the 16th March 2018 be approved and adopted.

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Paroo Shire RADF Committee The Committee’s Role is to make recommendations to Council on the proposed distribution of RADF grant funds and on Council’s Arts Policy.

General Meeting Minutes

Thursday 16th March 2018

OPENING OF MEETING The meeting commenced at 3.10pm

1. Recording of those present Rick Brain, Suzette Beresford, Ronnie Simpson, Samantha Meurant, Judy Stewart Toni Pender

2. Apologies Cosette Dunsdon, Deb Dunsdon, Carol Godfrey

3. Confirmation of Minutes of Meeting- Thursday the 8th January 2018 Minutes confirmed

Moved:- Rick Brain Seconded:- Suzette Beresford

4. Business Arising form the Minutes  The application needs to be changed, on the check list at the back providing proof of a “blue card” if the workshop is to work with children.

Resolution:- Toni is to contact Arts QLD to add the proof of a blue card onto their application.

Outward Correspondence

Approvals from Round 1- Tammy Hickey, Ruth Finney and Irene Baxter Letters to round 1 applicants- Public liability- proof of currency Phone call to Lacey Mack- follow up of RADF membership- it is to be noted that Lacey declined to join the RADF due to work Commitments. Email to Judy Stewart- appointment to RADF committee- Judy accepted the appointment to the committee

5. Inward Correspondence

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Round 2 2018 applications RADF Funding

Music in the Mulga- Music work shops – the funding will be utilised to employ two musicians to work with the children at the Eulo State School during the Music in the Mulga Festival. The children will then perform the skills they have learnt at the festival on the Friday night. (RADF Requested $3,379.00) RADF Committee has approved this application for the following Amount: - $3,379.00  Need to provide their certificate of currency  Invoice for accommodation.  Blue cards for the Tutors  Itinerary for the workshops- how many work shops, when do they start, when do they finish?

Paroo Shire Council- Skate boarding workshops – the grant will be used to employ the company Australia Skate boarding community initiatives, to teach the youth of the community skills in skate boarding, using the skate park correctly and other initiatives. (RADF Requested $3,348.00) RADF Committee has approved this application for the following Amount: - $3,348.00

Cunnamulla 150 Celebrations- Community Choir – the grant will be used to employ Cath Mudy to teach 2x workshops to community members who are wanting to be apart of the Cunnamulla choir and then the choir will perform during the 150 years celebrations. (RADF Requested $4324.00) RADF Committee has approved this application for the following Amount: - $2,860.00  Reduced amount is due to RADF does not pay per Diems  Invoice needs to be provided for accommodation  Administration costs can not be claimed under the RADF funding.

Cunnamulla Show Society- Moovin and roving music workshops – the grant will be used towards the cost of employing the Memphis Moovers trio who will supply 3x workshops for the children of all ages during the show (RADF Requested $3,997.00) RADF Committee has approved this application for the following Amount: - $3,997.00  With the conditions that the show society provide an invoice for the accommodation.  Proof that there will be the 4 hrs of ballooning workshops as the information that has been provided in the application does not reflect the invoice provided by the Memphis Moovers.  Blue cards for the tutors

6. General Business Set RADF round dates Dates for the next two rounds ROUND 3 Open:- 26th March 2018 Close:- 20th April 2018 Meeting:- 27th April 2018

ROUND 4 Open:- 7th May 2018

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Close:- 25th May 2018 Meeting:- 1st June 2018

Other rounds are to be decided as a needs basis and if there is money left to be spent in the budget,

Artour Comedy performance The Artour Comedy performance, has been successful there were approx. 120 people that attended the show.

RADF Financials

• RADF Start amount $58,000.00 • Round 1 $9,956.00 • Amount remaining $48,044.00 • Round 2 $13,584.00 approved

Balance remaining $32,996.00

7. Elect rotating chair for next meeting And date for next meeting Samantha Meurant

8. Closure of Meeting :- 4.45pm

Page 19 of 24 General Council Meeting Supplementary Agenda 15 August 2017 8.3.2 TIDS Works Program 2017/18 - 2021/22 Council Meeting: 20 March 2018 Department: Operations Author: Peter Van Esseveld

Purpose The purpose of this document is to seek approval from Council to revise the TIDS Works Program 2017/18-2021/22.

Recommendation That Council approve the revised TIDS Works Programs 2017/2018-2021/22.

Discussion

The Transport Infrastructure Development Scheme (TIDS) provides funding to local governments for transport related initiatives which support state government objectives. The objectives of the TIDS program are to: . provide for an overall increase in works effort on the local government transport network . promote regional development . identify targeted funding categories that support priorities of the Department of Transport and Main Roads (TMR) . provide an avenue for ‘Special’ funding for local government projects . link TIDS funding to desired outcomes to be delivered by local government . achieve best value from all available resources. These program objectives support the following TMR Corporate Objectives: 1. A sustainable transport system which promotes economic growth and enhances liveability 2. A safe transport system leading to improved health and wellbeing for Queenslanders The benefits expected from TIDS include: •Increased overall investment in Queensland's road and transport related infrastructure. •Increased collaboration between both spheres of government. •Improved transport stewardship and delivery capability of local government and TMR. • Improved safety performance on Queensland’s transport network. TIDS funding covers the following programs; Funding Program Category Purpose For projects on the Local Roads of Regional Significance network, higher order state controlled Roads Alliance R roads and other local government-controlled roads, and to improve the capability of local government in core Roads Alliance functions. Aboriginal & Torres Strait For the upgrade of roads and other transport Islander (ATSI) community F infrastructure to improve access to indigenous / assistance remote communities. For the development of local government: • on-road cycle facilities Cycleways G • off-road cycleways and shared paths • crossing provisions For the provision/upgrade of: • road and transport infrastructure that improves the safety of children travelling to and from school • bus and passenger set-down and parking areas Safe School Travel (SafeST) H at existing schools • safety measures on rural school bus routes, aimed at ensuring the safe operation of school buses.

Page 20 of 24 General Council Meeting Supplementary Agenda 15 August 2017 To improve the capability of local government in State-wide Capability core Roads Alliance functions where the L Development improvement has a state-wide application or delivers benefit to more than one RRG. Specials S For individual projects on case by-case basis. For improvement to specific locations that will Black Spot Program J reduce the social and economic costs of road trauma.

In general the program provides 100% funding for State controlled Roads and 50% for non State Roads and is overviewed by the South Western Regional Road and Transport Group (SWRRTG) which includes all of the participating Councils and the Department of Main Roads.

The current SWRRTG TIDS funding program is;

Council TIDS 2018/19 TIDS 2019/20 TIDS 2020/21 TIDS 2021/22 Balonne 600,000 440,000 715,000 350,000 Bulloo 453,000 1,336,000 1,200,000 525,000 Maranoa 2,752,694 1,635,000 1,565,000 895,000 Paroo 916,000 1,187,500 1,000,000 500,000 Murweh 910,000 500,000 800,000 500,000 Quilpie 880,000 1,471,181 1,236,000 550,000 Regional Capability Funding 134,681 76,694 130,375 80,000

Grand Total 6,646,375 6,646,375 6,646,375 3,400,000

Year 1 is generally fixed with minor program changes possible through the SWRRTG approval. Year 2 is a bit more flexible, while Year 3 and Year 4 will be confirmed as part of rolling approvals and in conjunction with ongoing road condition data assessment.

Progress on projects across each of the participating Councils is monitored on a regular basis and this allows for individual Councils to modify programs and any funds that come available being able to be utilised within the same Council area or within other participating Council areas subject to SWRRTG approval. On this basis if funds come available within the overall program before the end of the financial year Paroo Shire Council can apply to use these on State controlled Roads or Level 1 Shire Roads (such as Ellmina Road).

The Paroo Shire Council existing TIDS program and recommended program revision is shown in appendix A.

The Program provides a reasonable spread of work across the Shire for the main transport routes and includes a number of State Controlled Roads and Level 1 Shire Roads. The current road condition data assessment work being undertaken will allow for additional refinement of existing Projects and inclusion of new projects subject to SWRRTG and Council approval.

The only real change to the revised program is the bringing forward of work on Eulo Hungerford Rd one year to align expenditure with the overall SWRRTG program. This will have little impact on the Paroo Shire Council budget as the work is 100% funded.

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PAROO SHIRE COUNCIL SWRRG TIDS Works Programme 2017/18 - 2021/22

EXISTING APPROVED PROGRAMME Total TIDS TIDS TIDS TIDS Road Location Beyond Project Description Cost 2017/18 2018/19 2019/20 2020/21 Bundaleer South Plains Rd 0.0 - 14.0 km 450,000 225,000 HFG including top up gravel / loam resheeting Bundaleer South Plains Rd 20.0 - 40.4km 280,000 140,000 HFG including top up gravel / loam resheeting 3.8 - 4.4kms; 7.95 - 8.35km; 8.7 - 9.15km; 9.5 - 10.10km. Rebuild formation through swamp, gravel wearing course and provide high flow floodway and 600 RCP where Bundaleer South Plains Rd 160,000 80,000 necessary Murra Murra Rd 0.0 to 50.04 km 1,400,000 350,000 350,000 HFG including top up gravel / loam resheeting 96.1 km - 116.1 km (in sections from intersection with Jobs Gate Road 650,000 HFG & Gravel / Loam Resheeting Mitchell Hwy - total lenghth 30kms) Jobs Gate Road 72.82 - 96.20 km 475,000 237,500 HFG & Gravel / Loam top up resheeting to incorporate in with HFG Jobs Gate Road 31.76 - 90.74 km in sections 210,000 resealing and shoulder grading 0.0 - 72.00 km in sections ( 9.3 km identified to need Rehabilitation of existing 4m wide seal to provide a 9m gravel formation with a 4m seal of flood damage repairs Jobs Gate Road 1,100,000 575,000 300,000 rehabilitation with 2.3km in urgent need) completed in 2014. Mt Alfred Rd Deep Ck Bridge at Wyandra 1,200,000 600,000 Bridge Replacement 20 / 21 Yowah Road 2.5 - 4.1 (from intersection with Eulo-Toompine Rd) 160,000 80,000 Widening of seal through sections of poor visibility. Yowah Road 0.0 - 5.2 km 90,000 45,000 Resealing Eulo-Toompine Road 40 km and 90 km approx 250,000 . 125,000 Widen seal to 8.0m on section of poor horizontal geometry Eulo-Toompine Road 42.66 km to 43.86 km 550,000 275,000 Widen seal to 7.0m, widen floodways to 8.0m including raising floodway at Alroy and upgrading under floodway Eulo-Toompine Road 7.70 - 10.31 km 42,000 21,000 Reseal Eulo-Toompine Road 0.0 to Yowah Turnoff ;22 locations 262,000 131,000 Widen culvert and floodway drainage structures to meet vision standard Cunnamulla Airport Rd 0.1 - 1.36 plus parking area at the terminal 50,000 25,000 Resealing Eulo Hungerford Rd Reform loam section 43.4 -54.84 460,000 460,000 Recontruct Formation by importing 150 mm depth of loam Eulo Hungerford Rd Reform loam section 59.9 -80.46 1,025,000 250,000 250,000 525,000 Recontruct Formation by importing 150 mm depth of loam Totals $ 8,814,000 $ 1,060,000 916,000$ $ 1,187,500 $ 606,000 $ 1,275,000 Paroo Shire Council Funding $ 3,769,500 $ 600,000 666,000$ $ 1,187,500 $ 356,000 $ 750,000

PROPOSED PROGRAMME (including new 2021/22 projects) Total TIDS TIDS TIDS TIDS TIDS Road Location Beyond Project Description Cost 2017/18 2018/19 2019/20 2020/21 2021/22 Bundaleer South Plains Rd 0.0 - 14.0 km 450,000 225,000 HFG including top up gravel / loam resheeting Bundaleer South Plains Rd 20.0 - 40.4km 280,000 140,000 HFG including top up gravel / loam resheeting Bundaleer South Plains Rd 3.8 - 4.4kms; 7.95 - 8.35km; 8.7 - 9.15km; 9.5 - 10.10km. Rebuild formation through swamp, gravel wearing course and provide high flow floodway and 600 RCP 160,000 80,000 where necessary Murra Murra Rd 0.0 to 50.04 km 1,400,000 350,000 350,000 HFG including top up gravel / loam resheeting Jobs Gate Road 96.1 km - 116.1 km (in sections from intersection with 650,000 HFG & Gravel / Loam Resheeting Mitchell Hwy - total lenghth 30kms) Jobs Gate Road 72.82 - 96.20 km 475,000 237,500 HFG & Gravel / Loam top up resheeting to incorporate in with HFG Jobs Gate Road 31.76 - 90.74 km in sections 210,000 resealing and shoulder grading Jobs Gate Road 0.0 - 72.00 km in sections ( 9.3 km identified to need Rehabilitation of existing 4m wide seal to provide a 9m gravel formation with a 4m seal of flood damage 1,100,000 575,000 300,000 rehabilitation with 2.3km in urgent need) repairs completed in 2014. Mt Alfred Rd Deep Ck Bridge at Wyandra 1,200,000 600,000 Bridge Replacement 20 / 21 Yowah Road 2.5 - 4.1 (from intersection with Eulo-Toompine Rd) 160,000 80,000 Widening of seal through sections of poor visibility. Yowah Road 0.0 - 5.2 km 90,000 45,000 Resealing Eulo-Toompine Road 40 km and 90 km approx 250,000 . 94,000 31,000$ Widen seal to 8.0m on section of poor horizontal geometry Eulo-Toompine Road 42.66 km to 43.86 km Widen seal to 7.0m, widen floodways to 8.0m including raising floodway at Alroy and upgrading under 550,000 275,000 floodway drainage Eulo-Toompine Road 7.70 - 10.31 km 42,000 21,000 Reseal Eulo-Toompine Road 0.0 to Yowah Turnoff ;22 locations 262,000 131,000 Widen culvert and floodway drainage structures to meet vision standard Cunnamulla Airport Rd 0.1 - 1.36 plus parking area at the terminal 50,000 25,000 Resealing Eulo Hungerford Rd Reform loam section 43.4 -54.84 460,000 460,000 Recontruct Formation by importing 150 mm depth of loam Eulo Hungerford Rd Reform loam section 59.9 -80.46 1,025,000 250,000 644,000 131,000 Recontruct Formation by importing 150 mm depth of loam Totals $ 8,814,000 $ 1,060,000 916,000$ $ 1,187,500 $ 1,000,000 $ 500,000 381,000$ Paroo Shire Council Funding $ 3,769,500 $ 600,000 666,000$ $ 1,187,500 $ 356,000 $ 369,000 381,000$

Page 22 of 24 General Council Meeting Supplementary Agenda 15 August 2017 9.1.6 TID Program Bitumen Sealing Works - Jobs Gate Road and Cunnamulla Airport CONFIDENTIAL Council Meeting: 20 March 2018 Department: Operations Author: Peter Van Esseveld

Purpose The purpose of this document is to seek approval from Council to approve a quotation for TID Program Bitumen Sealing Works.

Recommendation

1. Resolves in accordance with Section 228 of the Local Government Regulation 2012, to accept the rates and quotation from Road Surfaces Group of $260,882.02 for the bitumen sealing of Jobs Gate Road and Cunnamulla Airport. 2. Delegate authority to the Chief Executive Officer in accordance with Section 257 of the Local Government Act 2009 to negotiate, finalise and execute any and all matters in relation to this work.

Discussion

Jobs Gate Road

Two sections of Jobs Gate (1.3km and 3.5km) were programmed for upgrading to a 4m sealed surface as part of the 2017/2018 TID Program and pavement construction has been completed using a combination of Council crews and subcontractors. Bitumen sealing is required to complete the works with the intent to have this undertaken prior to Easter and in time for the Noorama Race Meeting on the 14th of April where there is a significant increase in traffic on the road.

Quotes were sought from 3 contractors Colas (who undertook TMR Bitumen Sealing in the Shire), Roads Surfaces Group (based at Roma and currently sealing in Balonne) and RPQ (who have recently undertaken Bitumen Sealing for Council). The following summarizes the evaluation of quotes. Contractors were to provide a recommended design for the works.

1. Excluding aggregate costs Colas effective bitumen spray rates were slightly lower than Road Surfaces Group ($3.95/m2 verses $4.24/m2), but they have only recommended a single coat 7mm primer seal which will not be as effective as Road Surfaces Group 2 coat 14mm/7mm proposal. A single coat seal will require resealing much earlier and we may not receive subsidised funding for this work. They are also not in a position to undertake the work until mid to late April and after the Noorama Race Meeting, which means we may need to reprepare the road surface involving additional costs.

2. Road Surfaces Group are able to undertake the work prior to Easter on the 24th of March and have provided a more suitable design (refer above), based on a site visit with testing and completed a full measure of the work. They are also prepared to allow the sealing aggregate supply to be undertaken by Council which could save costs and provide work for Council teams and other local contractors.

3. RPQ did not provide a Quote (as advised by JCE Works Coordinator).

Payment is based on measured quantities and allowing for water cart hire, stockpile preparation etc and 10% contingency the work is estimated to cost approximately $162,365 based on the recommended quotation and can be completed within the project budget of $1,150,000 budget (50% funded with approximately $517,134 expended to date). This also

Page 23 of 24 General Council Meeting Supplementary Agenda 15 August 2017 means there will be remaining funds available to undertake other budgeted works on Jobs Gate Road.

Cunnamulla Airport

An area of apron (1150m2) that has not been resealed and a section of the Airport Access Road (approximately 1.2km) were programmed for resealing as part of the 2017/2018 TID Program.

The apron area is badly cracked, but appears structurally sound and there is an area where tanks were removed that was only sealed using the patching truck. If not resealed these areas could deteriorate allowing water to enter the pavement layers, causing failure and there is a potential issue with resulting loose material being sucked into airplane engines. This could result in a claim to Council.

The Airport Access Road is in fair condition, but programmed resealing is important to maintain the integrity of the road.

Quotes were sought from 3 contractors, Roads Surfaces Group (based at Roma and currently sealing in Balonne), Colas (who undertook TMR Bitumen Sealing in the Shire) and RPQ (who have recently undertaken Bitumen Sealing for Council),. The following summarizes the evaluation of quotes. Contractors were to provide a recommended design for the works.

1. Road Surfaces Group are able to undertake the work prior to Easter on the 26th of March and have provided a suitable design based on a site visit with testing and completed a full measure of the work. They are also prepared to allow the sealing aggregate supply to be undertaken by Council which could save costs and provide work for Council teams and other local contractors. The effective bitumen spray rate of $4.12/m2 is in line with rates for Jobs Gate road demonstrating acceptable competitiveness.

2. RPQ did not provide a Quote (as advised by JCE Works Coordinator).

3. Colas did not provide a Quote (despite several follow up requests).

The TIDS budget for this work is $50,000 (50% funded) and allowing for preparation etc and 10% contingency the work is estimated to cost approximately $50,063 based on the recommended quotation which is in line with budget.

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