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2018-03-20 General Council Meeting Supplementary Agenda

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2018-03-20 General Council Meeting Supplementary Agenda COUNCIL MEETING SUPPLEMENTARY AGENDA 20 March 2018 General Council Meeting Supplementary Agenda 15 August 2017 49 Stockyard Street Cunnamulla Qld 4490 www.paroo.qld.gov.au Agenda General Meeting of Council To be held on Tuesday 20 March 2018 at the Eulo Town Hall, Eulo, Commencing at 10.00am 8 OFFICER REPORTS 8.2 CHIEF CORPORATE OFFICER 8.2.11 Attachment to Asset Management Report 2 8.2.12 Community Donations Application – Music in the Mulga 13 8.2.11 RADF Liaison Officer Report 15 8.3 CHIEF OPERATIONS OFFICER 8.3.2 TIDS Works Program 2017/18 – 2021/22 20 9 CLOSED SESSION CONFIDENTIAL 9.1.6 TID Program Bitumen Sealing Works - Jobs Gate Road and 23 Cunnamulla Airport Mr Oliver Simon Chief Executive Officer Page 1 of 24 General Council Meeting Supplementary Agenda 15 August 2017 Request for Quote No. AM-2018-02 for the Functional Design Brief, concept Plans and Preliminary Cost Plan for a New Council Administration Centre, Cunnamulla, Queensland SCOPE OF WORK AND PROJECT INFORMATION Closing Date for Quotations: XX MONTH 2018 Page 2 of 24 General Council Meeting Supplementary Agenda 15 August 2017 1 PROJECT INFORMATION 1.1 PROJECT INTRODUCTION Council is seeking a consultant to develop a Functional Design Brief (FDB) based on stakeholder consultation and once approved by Council, develop a concept plan and preliminary cost plan based on the approved FDB. The intent is to utilise the deliverables from this project to assist Council in securing grant funding to enable the project to proceed to design and construction. 1.2 BACKGROUND INFORMATION Paroo Shire is situated in South West Queensland covering an area of 47 727 sqm and has a population of 1,841. It borders the Shires of Bulloo, Murweh, Maranoa, Quilpie and Balonne and the New South Wales border and Bourke Shire to the South. Cunnamulla is the Shire’s administrative centre with surrounding townships of Wyandra, Eulo and Yowah. The current Shire Council Administration Building was designed in 1957 and constructed in the late 1950’s. It is a prominent and significant building in the region. The building is a four sided, single storey building, masonry/brick walls, masonry internal walls with internal verandahs and court yard. The building has pier and beam footings/foundations. The building has suffered significant movement with resultant cracking. A report by GHD in 2008 and updated in 2009 identified a number of factors contributing to the movement and a number of recommended options. Since that time, Council has also identified that due to the building layout, fixed internal walls, the functionality of the building as a contemporary council administration centre is highly compromised. For example, a number of council functional groups are physically split due to room size limitations. As a result of the above, Council has come to the conclusion that as a result of the significant major remediation costs required to rectify the structural issues to the existing building plus the functionality limitations, that the best long term option is to replace the existing building with a new contemporary building that better meets Council’s objectives. Photo 1 - Existing Building Page 3 of 24 General Council Meeting Supplementary Agenda 15 August 2017 Photo 2 - Site Details The site consists of two parcels of land on the Corner of Louise and Stockyard Streets at Cunnamulla. The two parcels of land are 2023 sqm each and the approximate dimensions are 50m frontage and 80m in length. The site is level. The soil type classification as noted in a 2008 Structural Inspections Report is ‘HD’ (Highly Reactive to Significant Depth). The existing building is approximately 1000 sqm and there is covered car parking for nine (9) vehicles. The two rear sheds on the site which are a State Emergency Services (SES) Shed and a storage shed are to remain. Page 4 of 24 General Council Meeting Supplementary Agenda 15 August 2017 1.3 PROJECT DESCRIPTION The Objectives • Develop a value for money building accommodation solution that is more sustainable and cost efficient over the long term that will replace the existing building. The solution is to be appropriate for the community as well as supporting the operations of a contemporary Council; • Aligns with the Council’s Community Vision of: o Socially, economically and environmentally sustainability o High standard of community facilities and services o Proactive, forward thinking and visionary community o Safe, friendly and cohesive community o Strong Indigenous culture and heritage o Clean and green environment o Memorable place to live and visit • Is visually interesting from Louise and Stockyard Streets but is also appropriate for the township and Shire community; • Acknowledges the traditional owners; • Has a flexible layout to allow future changes in space needs and use; • Provides access equality to disabled; • Provide office environments to support staff collaboration and improve productivity; • Reduce maintenance and whole of life costs; • Provides an energy efficient and thermally comfortable working environment; The Project Requirements The Administration Centre Functional Design Brief must address the following: • Site Assessment o Assess capacity of existing underground and above ground services, electricity, gas, water, sewer, drainage, telephone/data o Vehicular access from Stockyard Street and pedestrian access from Louise Street. • Decanting of staff and key functions into other buildings dutring the construction period; • Demolition of Existing Building; • The design is to acknowledge the existing neighbouring buildings and streetscape • Meet Workplace Health & Safety obligations; • Meet Disability Discrimination Act (DDA) requirements; • Meet National Construction Code (NCC) requirements; • Energy Efficiency o Consider the orientation and positioning of the new building so that solar control is facilitated where possible, natural lighting to the interior maximized and views from the building are to be considered. o Particular care should be taken to screen against solar heat gain and glare on the faces of buildings and to avoid problems for adjacent buildings by reflections. The preferred solution is through appropriate shading of external glazing. o Sun shading and screening shall be included in the building design and provided by features such as slab projections, overhangs, fins and blades etc., of low maintenance materials. Page 5 of 24 General Council Meeting Supplementary Agenda 15 August 2017 o All external doorways, entrances and porches shall have protection from weather, except where precluded by building legislation. • Ecological Sustainable Design (ESD) o The FDB should address such issues as climatic‐responsive design, long‐term operating performance and life cycle cost assessment, energy efficiency strategies, building materials selection, solar power, storm water reuse and recyclability of components. o Life cycle / maintenance / durability o Consider the utilisation of durable and robust materials and finishes o Consider building services that are simple to maintain (locally) and parts are easily accessible. Plant and equipment are to be installed in accessible locations for ongoing servicing o Consider inclusion of the ability to isolate components and zones within the building o Consider local and future availability of materials, spares and fixtures in the design o Constructability o Utilise locally sourced, recycled/recyclable, long cycle materials and finishes as applicable o Avoid complexity in design and detailing that impacts on construction of the building o Crime Prevention through Environmental Design (CPTED) o Consider incorporating CPTED concepts and strategies around the building, car parking and immediate building surrounds o Consider vandalism/robustness of materials in materials selection The Consultant will be required to obtain input from the following disciplines. This may include but not limited to: o Structural/Civil Engineer o Traffic Engineer o Mechanical/Electrical Engineer o Hydraulics Engineer o Fire Engineer o Landscape Architect o Interior Designer o Acoustic Consultant o Access Consultant o ESD Consultant Project Activities/Report The following key requirements are to be included in the Report 1. Stakeholder Workshops – the consultant is to undertake a series of workshops with key stakeholders including: a. Councillors b. Senior Management Team c. Office Staff d. Community representatives The outcome of these workshops will determine the design options which reflect; a. Councils agreed aspirations and needs for the new civic centre; b. Considerations and implications of the new building for the Council and the Community c. Enable the consultant to address the above and also the project requirements as detailed in this document. 2. Identify existing Council functions that are to be located in the new building, relationship diagram and develop a Functional Area Schedule; 3. Submit these to the Council Project Manager for review and feedback; Page 6 of 24 General Council Meeting Supplementary Agenda 15 August 2017 4. From the above develop a concept site plan and floor plan that meets the requirements of this brief; 5. Develop two coloured concept design options for the building including elevations and a perspective of the building as would be seen from the corner of Louise and Stockyard Streets for presentation to the Council for consideration; 6. Provide a report on geotechnical/structural design concepts; 7. Provide a report on services requirements; 8. Provide a cost plan for the above
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