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COUNCIL MEETING NOTICE & AGENDA 21St APRIL 2020

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COUNCIL MEETING NOTICE & AGENDA 21St APRIL 2020 COUNCIL MEETING NOTICE & AGENDA 21st APRIL 2020 General Council Meeting Notice & Agenda 21 April 2020 49 Stockyard Street Cunnamulla Qld 4490 www.paroo.qld.gov.au Agenda General Meeting of Council Notice is hereby given that the Ordinary Meeting of Council is to be held on Tuesday, 21st April 2020 at the Cunnamulla Shire Hall, Jane Street Cunnamulla, commencing at 9.00am 1 OPENING OF MEETING 2 ATTENDANCES AND APOLOGIES 3 MOTION OF SYMPATHY 4 CONFIRMATION OF MINUTES Recommendation: That Council adopt the minutes of the General Meeting of Council held Tuesday, 17th March 2020 as a true and correct record of that meeting. 5 DECLARATION OF INTEREST BEING 5.1 Material Personal Interest 5.2 Conflict Of Interest 6 MAYOR 7 OFFICER REPORTS 7.1 CHIEF OPERATIONS OFFICER 7.1.1 Operations Report 3 7.1.2 Project Management Report 6 7.2 CHIEF CORPORATE OFFICER 7.2.1 Corporate and Community Report 12 7.2.2 Six Monthly Project Report October 2019 to April 2020 – Regional 21 Partnership Project 7.2.3 Project Management Report Status Report for Regional Partnerships Demonstration Project – Readiness Assessment for Migrant Family 31 Placement 7.2.4 Tourism Report 41 1 General Council Meeting Notice & Agenda 21 April 2020 7.3 CHIEF FINANCE OFFICER 7.3.1 Financial Position Update 43 7.4 CHIEF EXECUTIVE OFFICER 7.4.1 Action Item Register 55 7.4.2 Office of the Chief Executive Officer’s Report 60 7.4.3 Grants Report 64 7.4.4 Local Government Remuneration Commission – Annual Report 2020 67 8 CLOSED SESSION – CONFIDENTIAL 9 CORRESPONDENCE 10 LATE REPORTS 11 CLOSURE OF MEETING Mr Sean Rice Acting Chief Executive Officer 21 April 2020 2 General Council Meeting Notice & Agenda 21 April 2020 7.1.1 Operations Report Council Meeting: 21st April 2020 Department: Operations Author: Rob Hinckfuss Purpose The purpose of this report is to outline the status of the Operations Department to end March 2020. Recommendation That Council receive and note the report. 1. General Shire Works, TIDS, R2R and DRFA Flood Restoration Program • Grader crews are continuing with the February 2020 emergent works and this is likely to continue for another month. QRA rulings for DRFA allows us 90 days to complete emergent repairs following an event. This has impacted on council’s scheduled Roads Maintenance Program. The Roads Program is currently being updated to reflect this. Proterra are continuing to pick up the emergent works in Recover software system and are approximately 90% complete. • The shire grid assessment spreadsheet is approximately 30% complete and now that we have an additional resource in Anthony Liu from Proterra this will speed up completion. Anthony joined Councils DRFA Team this month to backfill Rob Hinckfuss who is acting COO. • Trevor Jones has been inspecting the RMPC Road Network every fortnight for new defects. Many older defects have been cleared from the database at the request of TMR. • PSC has been assisting TMR with COVID-19 sign border signage • RMPC vegetation spraying is being carried out from Wyandra to Barringun. This will continue into next month from Bollon to Eulo. • The RMPC shoulder work on Cunnamulla-Bollon Road and Bollon-Charleville Road, has been completed. The next scheduled RMPC maintenance work will be the medium formation and re-sheeting of Hungerford Rd. • DRFA Flood Restoration work from the April 2019 flood has been completed on Koonawarra Road, Linden Nebine Road and Moama Road. • TIDS Eulo Toompine widening work is scheduled to start after Easter. During March the works were pegged and gravel and camp accommodation was sourced. • The airstrip at Eulo has been regraded and cleared of vegetation as part of the PSC Maintenance Program. Some larger trees on the edges will need to be removed at a later date before they interfere with the transitional plane. The levy bank at Eulo was also regraded and longitudinal cracks repaired. • The Yowah R2R and W4Q Resealing job was cancelled until further notice due to the increased risk of COVID-19 in Yowah. One load of aggregate was delivered to site which has now been covered. • Currently investigating mobile camp accommodation options and costs for work which is further than 120km from Cunnamulla. 2. Plant and Workshop – Ken Fortescue (Acting Workshop Supervisor) Workshop update has been provided by Ken Fortescue who is still currently Acting Workshop Supervisor. Below is a detailed list of works completed in the past month. 3 General Council Meeting Notice & Agenda 21 April 2020 • The advertised role of Workshop Supervisor has not been filled at this stage. Mr Ken Fortescue is currently backfilling that role until it can be re-advertised and this will be a temporary arrangement (say 4-6 months). A local mechanic, Kye Powyer, has been contracted to backfill Ken’s original role as well and assist Ken with various duties including administration work. He starts in mid April. • COI’s have been carried out on tippers and water trucks for continuing registration of that plant and some minor repairs have been complete on these machines. • COI’s have been received for our medium trucks which will be carried out in town by our Local Mechanic next month. • Routine servicing was carried out on 5 vehicles. • Works completed on servicing pumps and generators during recent flood and storm events. 3. Water Supply and Sewerage Operations – Paul Doyle Water • Water. • Bores. Only Numbers 2 and 4 running and keeping up with demand. No: 3 bore still waiting on electrical part for switchboard. • Water consumption for March. 34.5 ML. • Water Breaks: There were five mains breaks in March. Two leaks repaired at Yowah two leaks repaired in Wyandra, • Eulo water consumption 2.8Ml. The UV sensor is on back order and will be replaced as soon as it arrives. Sewerage • Pumps: All pump stations operating normally. New wear rings an seals have been ordered for pumps in 3,4,5 pump station. • Hours run: (1). 52.9. (2). 26.9. (3).91.8. (4). 12.8. (5). 16,2. • Blockages: there were two blockages cleared for March, all being house lines with no mains blockages reported. Customer Requests • There were twenty C/R attended for March. One water, two sewerage, thirteen for Qbuild, and four for Council assets. Flooding • Flood gates were closed and pumps placed in the floodgate manholes to pump out storm water for the duration of the flood event, apart from a few problems this went well. 4. Sewer Upgrade Works Abergeldie is near completion of the Sewer Reticulation Rehabilitation and Relining Contract with progress as follows: 4 General Council Meeting Notice & Agenda 21 April 2020 • Cleaning 100% Complete • Relining 100% Complete • Junction Seals 100% Complete • Manhole Sealing 100% Complete. • Overall Project 98% Complete The outfall pipe at the Sewage Treatment Plant area has been cleared and track is complete. Cleaning and CCTV work has been complete. The Sewerage Treatment Plant Upgrade- Pensar has been awarded the contract. Pre-start meeting was complete in February. Pensar have submit there 80% Design Report which is currently under evaluation. Pensar will be on site work expected to begin May. Media Update was released prior to care taker period commencing. 5. Parks & Gardens – Tim Higgins The Parks and Gardens team have carried out the following activities during March : • Finished mowing the old cemetery and tidied up the new cemetery • Cleaned up levy bank on north side back to bridge. • Tree pruning and poisoning at Centenary Park. • Trenching for electrical connection to bushlands area. • Funeral preparation – service Hearses, service casket lifting frame and crew protocols. 6. Waste Management The waste collection arrangements for Wyandra are currently being reviewed. It appears that we are collecting waste for Wyandra residents but that they are not rated for that service. Eulo and Yowah residents do not have a waste collection service. The Cunnamulla refuse facility is currently being reviewed for basic improvements as part of the Illegal Dumping Hotspot grant funded project. Tyres will be collected from illegal dumping sites for delivery at Cunnamulla Refuse Facility as part of the same project. The collected tyres will add to the existing stockpile at the Cunnamulla Refuse Facility which can then begin to be cleared with funding received from the Regional Recycling Transport Assistance Package (RRTAP) program. 5 General Council Meeting Notice & Agenda 21 April 2020 7.1.2 Project Management Report Council Meeting: 21 April 2020 Department: Asset Management Author: Chris Safonoff Purpose The purpose of this document is to provide Council with an update on the activities undertaken by the Project Management Department. Recommendation That Council receive and note the Asset Management report for April 2020. Project Update 1. CCEC Design & Construct Tender Process The D&C tender for the new CCEC building closed on the 30th March 2020. Four conforming submissions were received and the assessment of these submissions is currently being undertaken in great detail to allow a recommendation to be submitted to Council recommending the appointment of the preferred contractor. The results indicate that the submissions are within the agreed budgets, and project timing subject to a June commencement on site will see a completion in the first quarter of 2021. Pricing submissions were received from Hutchinson Builders, McNabb, DJ Buckley and New State. 2. JKP Design and Budget Review The new bar and permanent attached cool room has been delivered to JKP and along with the canteen have been positioned into their final locations under the shade structure. Works are progressing on the reconnection of services that are required as well as some minor building works to finalise the installation. It is hoped all of these works can be finalised during April.
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