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COUNCIL MEETING NOTICE & AGENDA 21 July 2020

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COUNCIL MEETING NOTICE & AGENDA 21 July 2020 COUNCIL MEETING NOTICE & AGENDA 21 July 2020 General Council Meeting Notice & Agenda 21 July 2020 49 Stockyard Street Cunnamulla Qld 4490 www.paroo.qld.gov.au Agenda General Meeting of Council Notice is hereby given that the Ordinary Meeting of Council is to be held on Tuesday, 21st July 2020 at the Cunnamulla Shire Hall, Jane Street Cunnamulla, commencing at 9.00am 1 OPENING OF MEETING 2 ATTENDANCES AND APOLOGIES 3 MOTION OF SYMPATHY 4 CONFIRMATION OF MINUTES Recommendation: That Council adopt the minutes of the General Meeting of Council held Tuesday, 23rd June 2020 as a true and correct record of that meeting. Recommendation: That Council adopt the minutes of the Special Meeting of Council (Budget) held Tuesday, 30th June 2020 as a true and correct record of that meeting. 5 DECLARATION OF INTEREST BEING 5.1 Material Personal Interest 5.2 Conflict Of Interest 6 MAYOR 6.1 Mayor Report 6.2 Visitor: Ross Mitchell – Kooma Aboriginal Corporation 7 OFFICER REPORTS 7.1 CHIEF OPERATIONS OFFICER 7.1.1 Operations Report 3 7.1.2 Operations Work Program Report 10 7.1.3 Project Management Report 13 7.2 CHIEF CORPORATE OFFICER 7.2.1 Corporate and Community Report 17 7.2.2 Tourism Report 25 7.2.3 RADF Minutes 41 1 General Council Meeting Notice & Agenda 21 July 2020 7.2.4 RADF liaison Officer 44 7.2.5 Freeholding Application 45 7.2.6 Paroo Wild Dog Advisory Committee Minutes 52 7.3 CHIEF EXECUTIVE OFFICER 7.3.1 Action Item Register 64 7.3.2 Office of the Chief Executive Officer’s Report 67 7.3.3 Grants Report 72 7.3.4 Corporate Plan Adoption 74 8 CORRESPONDENCE 8.1 Jacqui McGuire – Special and show holidays nomination 2021 95 8.2 Hon. Cameron Dick - Queensland Economy Recovery Initiatives 98 8.3 MP Stirling Hinchliffe – 20/21 COVID Works for QLD program endorsement & 100 guidelines 8.4 Kev Phillips - QLD Opal Miners Association sponsorship 104 8.5 Wayne Harrison - Radio 2WEB sponsorship 107 9 LATE REPORTS 9.1 Financial Report 10 CLOSURE OF MEETING Mr Sean Rice Acting Chief Executive Officer 21 July 2020 2 General Council Meeting Notice & Agenda 21 July 2020 7.1.1 Operations Report Council Meeting: 21st July 2020 Department: Operations Author: Rob Hinckfuss Purpose The purpose of this report is to outline the status of the Operations Department to end June 2020. Recommendation That Council receive and note the report. 1. General Shire Works, TIDS, R2R and DRFA Flood Restoration Program • The DRFA FEB20 emergency works has been completed and work is now underway on the REPA stage. Subsequently all roads that were previously closed to heavy vehicles (due to extensive flood damage) have been re-opened (and signage removed). • A new roads program has been developed for the 20/21 financial year but is in DRAFT format as we are awaiting further QRA FEB20 REPA approvals before we can lock down the budget/scope for that component. Only Bluegrass Rd and Thurrulgoona Rd have been approved for FEB20 REPA at this stage. • PSC grader crews are working on RMPC medium formation work on Hungerford Rd and have only just started. They are continuing on from where they left off (approx. Ch 46.0km) and will work towards Eulo. It is expected that approx. 30km will be completed under this years budget (60km done in 18/19). They will also tidy up Wittenburra Rd (Turn Turn) under R2R whilst there. • TMR have advised that another $300k for re-sheeting work on Hungerford Rd is forthcoming. This work is to be completed before December 2020. • PSC Grader crews are working on road shoulders for RMPC on the Balonne Hwy (Ch 67 to Ch 86km). They should be completed by mid August. • The town crew will be carrying out RMPC work on guideposts, slashing and rubbish collection (including tyres) on various TMR roads over the coming month. • Submission work for the DRFA FEB20 REPA stage (by Proterra) is ongoing. Six submissions have been submitted to date for the SE quadrant alone, totalling $13M. All of those submissions are progressing well, the first one has been approved ($2.69M) with only a negligible reduction, the rest are all sitting between 65% and 80% in the approval process. The other submissions for other quadrants will follow soon. • A council crew has started DRFA FEB20 REPA (and APR 19REPA) work on Bluegrass Rd with Thurulagoona Rd, Jobs Gate Rd (south), Bundaleer South Plains Rd and Murra Murra Rd to follow. These roads combined are a well used heavy vehicle route in the South East of the shire that subsequently receives a relatively significant amount of traffic. This stretch of road should keep two council crews busy for most of the flood works delivery period and ensures that council collects the maximum possible funding to help bankroll council’s own resources. This work will be 3 General Council Meeting Notice & Agenda 21 July 2020 mixed in with TID’s, R2R and council’s own maintenance budget to ensure that 2 of our 3 road crews are continuously employed in the SE quadrant for the majority of the 20/21 year. • It is planned that two 10 man camps be constructed by an experienced camp contractor for accommodation of the crews for the duration of the works in the SE quadrant of the shire. One at Noorama race track and one at Bundaleer Station. Consultation with land holders and camp contractors is ongoing. It is proposed that various council staff will service the camps (empty sewerage, replenish water and fuel and service generators, etc). It is proposed that cooking and cleaning will be done by the camp residents with a food/living away from home allowance supplied. • Proterra are currently engaging with local contractors to gauge the capacity of the local workforce for future FEB20 REPA work. They aim to use the maximum available local resources within the workforce. As the submissions become available they will utilise local contractors first and then make tender packages available for the work that cannot be delivered with local resources. • Proterra have produced some new maps for the DRFA work showing known quarries (borrow pits) locations as well as about the known water access points. • The floodway on Coonberry Plains Road has been identified as a legal fishway, so work is underway to design a floodway upgrade to propose to the QRA as all fishways are subject to very specific standards. The likely result is a decent crossing upgrade funded by the QRA. The floodway at Charlotte Plains is also being assessed and may be treated in a similar way although it doesn’t have existing culverts so the chance of QRA funding it is slim. • Looking to the future, aside from wanting to get the roads back to standard for the residents of PSC, we are very aware that the BOM has indicated a likely chance of a la Nina weather pattern forming in the next 12 months increasing the risk of further flooding. We are keen to get as much work completed as possible to ensure that if there is another event the roads will have been brought back to standard to avoid more extensive damage. • Proterra have engaged another roads supervisor, Shane Webber (Webby), to the team at Paroo. Shane will be working alongside Lowell Tillack to ensure that the work being delivered is up to QRA standards. He will also assist with pegging. Proterra are also recruiting an on-site manager/PM to help facilitate the work on the ground in Paroo. The aim is to have them here in 2-3 weeks. Anthony Liu has finished up in Cunnamulla as of 29/6/20 to help Proterra with other works. He may still do some PSC desktop work off-site. • 2 new columns have been added to the PSC grids spreadsheet to check a) if they have a sealed approach and b) to check the condition of that seal. There are approximately 20 grids affected and there is information to suggest that a number of these approaches are in poor condition. Anthony Liu from Proterra is continuing with this off-site. • A town crew has completed cleaning all grids on Thurulagoona Rd and plan to do those on Murra Murra Rd next. • Trevor Jones has provided TMR with the JRMA data (Joint Maintenance Requirements Assessment) and RADAR data also (flood damage pickup). He will set 4 General Council Meeting Notice & Agenda 21 July 2020 up this years figures (plant rates, unit rates) with Doug Beal of Asset Edge soon so that RMPC work for 20/21 can begin. • PSC has been continuing to assist QPS with equipment and services for their COVID- 19 border crossing on the Mitchell Highway and also on Jobs Gate Rd. To date we have supplied 2 office dongas, 1 generator, 2 portable light towers, 2 portable toilets and access to our accommodation dongas at Newpark Station for the Mitchell Highway crossing as well as toilet cleaning, generator re-fuelling services plus 30 star pickets and a chainsaw. At Jobs Gate Rd we constructed a border gate that QPS secure with a combination lock. To date we have expended approximately $81,322 on this exercise and consideration is being given to additional charges for the rent of the Newpark camp, dongas and public toilets (say totalling $4,000 per week) should we ever invoice the State Government. • We are working on a 10 yr plant replacement plan, beginning in 2020, and aim to have it finished by the end of August.
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