National Highways Authority of India Request for Proposal for IE
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National Highways Authority of India Request for Proposal for IE National Highways Authority of India (Ministry of Road Transport & Highways, Govt. of India) Regional Office, Patna, D-63, Sri Krishnapuri Patna (Bihar) Independent Engineer services for O&M Period for “the work of 4-laning of Kotwa – Mehsi- Muzaffarpur Section from km 440.00 to km 520.00 (Total Length 80.00 Km) of NH 28 in the State of Bihar. Tender No. - 62/RO-PATNA/NHAI/2019-20 REQUEST FOR PROPOSAL (RFP) March 2020 CONTENTS Particulars SECTION 1: INFORMATION TO CONSULTANTS .......................................................................... 1-8 SECTION 2: LETTER OF INVITATION TO CONSULTANTS ..................................................... 9-32 SECTION 3: FORMATS FOR SUBMISSION OF FIRMS CREDENTIALS .............................. 33-35 SECTION 4: FORMAT FOR SUBMISSION OF TECHNICAL PROPOSAL ............................. 36-52 SECTION 5: FORMAT FOR SUBMISSION OF FINANCIAL PROPOSAL. ............................. 53-58 SECTION 6: TERMS OF REFERENCE FOR INDEPENDENT ENGINEER ........................ 59-142 SECTION 7: DRAFT FORM OF CONTRACT ............................................................................ 143-190 REQUEST FOR PROPOSAL (RFP) SECTION 1: INFORMATION TO CONSULTANTS Sub.: Independent Engineer services for O&M Period for “the work of 4-laning of Kotwa – Mehsi- Muzaffarpur Section from km 440.00 to km 520.00 (Total Length 80.00 Km) of NH 28”. GENERAL:- 1. The National Highways Authority of India invites proposals for engaging an Independent Engineer (IE) on the basis of International Competitive Bidding for the following contract package in the State of Bihar. TABLE 1: DETAILS OF PROJECT S No Consultancy NH State Project Stretch Project Length Assignment Package No. (Km)/Total period Project Cost (Cr.) (months) 1 Independent Engineer Services 28 Bihar Kotwa – 80.00 km 36 Months for O&M Period for Mehsi- “the work of 4- Muzaffarpur laning of Kotwa – Section from Mehsi- km 440.00 to Muzaffarpur km 520.00 Section from km 440.00 to km 520.00 (Total Length 80.00 Km) of NH 28”. 2. The RFP has also been uploaded on “INFRACON” (www.infracon.nic.in). As such before submitting the proposal the Consultant shall mandatorily register and enlist themselves (the firm and all key personnel), on the MoRTH portal “INFRACON” and furnish registration details along with its RFP. A copy of Infracon Operation Procedure is also enclosed for bidder’s reference. 3. All the bidders registered on Infracon shall form a Team on Infracon and which would be assigned unique Infracon Team ID. Bidders while submitting the proposal shall quote the Infracon Team ID. 4. Bid must be submitted online at e-tender portal of National Highways Authority of India https://eprocure.gov.in on or before 20.04.2020 at 11:00 hrs. 5. Selection of IE shall be as per selection procedures given in the Model Concession Agreement and general procurement methods followed in National Highways Authority of India. The selected IE shall be intimated to the Concessionaire. 6. The proposal shall be submitted in English Language and all correspondence would be in the same language. 7. The DBFOT projects basically constitute up-gradation involving construction of 2/4/6-lane highway including Bridges; widening and rehabilitation of bridges and culverts; construction of high embankment/elevated structures/ROBs wayside amenities etc. along the existing highways including provision of realignment and bypasses. The proposed construction works will involve use of modern equipment and construction practices/techniques. 8. National Highways Authority of India intends to appoint a Consultant to act as Independent Engineer for implementation of this DBFOT project. As per the Terms and Conditions of the Concession Agreement (s), the Independent Engineer is broadly required to: (i) independently review activities associated with design, design review, during construction, required quality assurance and quality control tests and operation and maintenance of the project on behalf of both National Highways Authority of India and Concessionaire so as to ensure compliance of the requirements of the provisions of Concession Agreement (ii) report to National Highways Authority of India on the Financial, Technical and physical progress of implementation aspects of the project, (iii) assist the parties in arriving at an amicable settlement of disputes, if any. The selection of Independent Engineer shall follow the laid down procedures given in the Concession Agreement signed between National Highways Authority of India and the Concessionaire for this DBFOT project. 9. The interested consultancy firms may download the RFP document from the e-portal of the Employer w.e.f 20.03.2020 to 20.04.2020 up to 11:00 hrs. The Consultant who downloads the RFP document from the e-portal will be required to pay the non- refundable fee of Rs. 5,000/- at the time of the submission of the Bid proposal online and attach scan copy of receipt in online submission in the account as mention below:- Sl. No. Particulars Details (i) Name of Beneficiary National Highways Authority of India (ii) Name of Bank Canara Bank (iii) Address Boring Road, Patna (iv) Beneficiary Bank Account No. 1967201000804 (v) IFSC Code CNRB0001967 Please do not forget to write NIT No. i.e. 62/RO-PATNA/NHAI/2019-20 while paying the tender document fee online. The RFP will be invited through e-tendering portal. Refer Procedure under e- tendering for submission of RFP through e-tendering. 10. The proposal should be submitted by consultancy firms in two parts. The two parts of the proposal are Part 1: Technical Proposal and Part 2: Financial Proposal. Both Technical and Financial Proposal are to be submitted only in Electronic Form (to be uploaded on e portal).. For a given DBFOT Project, Stage -1 of the Evaluation shall consider the evaluation of the Technical Proposal (i.e. Part 1). The firms scoring the qualifying marks (minimum 75%) as mentioned in RFP shall be listed in the descending order of their technical score and 5 top ranking firms shall only be considered for further evaluation provided none of them is in conflict of interest with the Concessionaire. The firms in conflict of interest shall be substituted by next ranking firm not having conflict of interest with the Concessionaire. Under stage 2, the financial proposal of such five firms as selected above shall be opened and evaluated. The weightage of Technical and Financial score shall be 70% & 30% respectively. The final selection of the firm shall be based on the highest combined score of Technical and Financial Proposal. 11. The total time period for the assignment as Independent Consultant will be for 36 Months. 12. Consultants may apply either as a sole firm or forming Joint Venture with other consultants. In case of Joint Venture, the maximum number of Joint Venture partners is limited to 2 (i.e. one lead + 1 JV partner). Formulation of more than one JV with different partners for the same work is not allowed and all such proposal involving the firms shall be treated as non-responsive. 13. (A) The Applicant whether a sole applicant or lead member with joint venture may include any number of Associate to provide technology in assignment (refer para 10 (iii) of data sheet). The associate firm can provide equipment based road inspection services for any of the 4 equipment viz., (i) Network Survey Vehicle including all modules required as per technical specifications, (ii) Falling Weight Deflectometer, (iii) Mobile Bridge Inspection Unit and (iv) Retro Reflectometer. However, the associate(s) cannot be common for 2 or more bidders. If any associate is common with 2 or more bidders, all those bids shall be declared non-responsive. Hence, the bidder may ensure on his own that the associate proposed by him is not proposed by any other bidder participating in the same assignment and the bidder is solely responsible in this regard. (B) In addition, the applicant whether a sole applicant or lead member with joint venture may also include an Associate for providing key personnel. In such case, the applicant should submit a MOU with associate regarding role and responsibility of Associate Company. However the maximum no. of key personnel from Associate firm during RFP proposal and implementation of contract should be limited to two (2). 14. The Applicant, by submitting its Application pursuant to this RFP, shall be deemed to have acknowledged that without prejudice to the <National Highways Authority of India> any other right or remedy hereunder or in law or otherwise, the Applicant shall be debarred from participating in the future projects of the National Highways Authority of India in the following situations (a) If an Applicant withdraws its Proposal during the period of its validity as specified in this RFP and as extended by the Applicant from time to time. (b) In the case of a Selected Applicant, if the Applicant fails to sign the Agreement. 15. Consulting firms meeting the following criteria are only eligible for applying for this assignment. Firms not meeting these criteria need not apply. A) Eligibility criteria for sole applicant firm. Experience of the firm in last 7 years Preparation of DPR/Feasibility S No Project Supervision/IC Study cum Preliminary Design (NH/SH/Equivalent) Report (NH/SH/Equivalent) 1 (a). The firm should have minimum The firm should have minimum Annual turnover experience of preparation of experience of Project Supervision/IC (updated average of detailed Project of 2/4/6**-laning project of last 5 years or in Report/Feasibility Study cum aggregate length equal to 3 times or each of the Preliminary Design Report of more of similar category for which preceding two 2/4/6**-laning project of RFP is invited. years) of the firm aggregate length equal to 2 from consultancy times or more of similar business should be category for which RFP is equal to or more invited. than 2% of Total Project Cost (TPC).