L’WUTES OF THE REGULAR MEETING OF CDtJNCJI OF THE ION OF PEACE RIVER HELD )NDAY, MARCH 10,1975 2T 7:00 P .M. IN THE CDUNCIL CHAMBERS
PRESENT:
Mayor J. M. Friesen; Councillors K. Gall, C.P. Grunewald, R. Horvath, and F. Lockwood, Tan Manager J0W .D. McLeod. I MINUTES
A copy of the minutes of the regular meeting of Council held on February 24, 1975 had been forwarded to each Councillor prior to the meeting and receipt of the said minutes was acknowledged by each Councillor present.
Councillor Grunewald moved that the minutes of the regular meeting of Council held on February 24, 1975 be adopted as presented.
CARRIED
II DELEGATIONS AND SUBMISSIONS
1. Delegation fran the Peace River Volunteer Fire Department re Construction of a meeting and training roan in the Fire Hall.
Delegation fran Messrs Win. Hr and Bob Newton were present on behalf of the Fire Department Peace River Volunteer Fire Department to discuss with Council Re Construction the possibilities of obtaining financial assistance fran the of Meeting and Tan to meet the estimated cost of $3,500 to crplete the con- Training Roan struction of a meeting and training room in the upper north portion of the Fire Hall. Mr. Newton stated the Fire Departnent had $800 on hand and that they would like to have this construction corrleted as soon as possible.
Council discussed various avenues through which the Department could obtain financial assistance and as the Energency Measures Organization is in need of permanent headquarters, the Department was advised to determine if the Ergency Measures Organization would provide financial assistance for the project.
Council further discussed the possibility of including the cost of the above mentioned construction within the 1975 Fire Department budget. This item was tabled to the Caumittee Meeting of March 17 for further consideration.
III UNFINISHED BUSINESS
a) Business arising from the minutes — none
b) Catrnittee Reports - none
DI ACCOUNTS
Councillor Horvath moved that the accounts and payroll be paid as presented.
CARRIED
V FINANCIAL STATEMENT
Councillor Grunewald moved that the Financial Statement for the month of February be adopted as presented.
CARRIED
VI NEW BUSINESS
1. Resolution re Selection Carinittee for Town Engineer
Selection Coimdttee Councillor IDckood moved that the Selection Carmittee to review Town Engineer applications for the position of Town Engineer be comprised of the Chairman of the Public Works Carinittee, Councillor Gall; the Tcivn Manager and Mayor Friesen.
CARRIED MINUI’ES OF THE RIGrJI.ZR MBEING OF COUNCIL OF THE ‘IEN OF PEACE RIVER HELD IVNDAY, MNDH 10, 1975 AT 7:00 P .M . IN THE COUNCIL HZMBEI PAGE 2
VI NEW BUSINESS - continued
2. Resolution re .Appointnient of Auditor
lppointnnt of Councillor Grunewald moved that pursuant to Section 64 of the Auditor Municipal Government Act, the firm of Canpbell, Sharp, Nash and Field be appointed aitor of the TcMn of Peace River for the year 1975.
CARRIED
3. Labour I1ations Sninar — St. Albert
Labour Relations Councillor Grunewald moved that the Secretary easurer and the sinar Chairman of the General Purposes Caranittee, Councillor Lockwood, attend the Labour Relations Sinar sponsored by the AUM1 April 10 and 11, 1975.
CARRIED
4. Letter fran Enrgency Measures Unit re Telephone
E .M .0. Telephone The Enrgency Measures Coordinator for the Tcrwn of Peace River had requested that Council consider paying the cost of maintaining the E .M .0. telephone on an annual basis as they felt it was inportant to keep the number active in the directory. Also enclosed with the letter was a cheque in the amount of $100 to cover the cost of utilities and phone for the E.M.O. office in the Tcn Hall for the past year.
Counciilor Lockwood moved that the Tcfwn accept the cheque in the amount of $100 arid that the Tcn pay on an annual basis the cost of maintaining the E .M.0. telephone.
CARRIED
5. Letter fran the Museum Board re Sale of Matentos and Alvertising for Position of Museum Director.
Museum Board re In a letter fran the Board of the Peace River Centennial Museum, Sale of Momentos Council was requested to consider granting the Museum permission and Pidvertising to sell momentos at the Peace River Centennial Museum. for Director Councillor Lockwood moved that the Museum Board be authorized to sell ntrentos and souvenirs at the Peace River Centennial Museum.
CARRIED
The Museum Board also requested that Council advertise irrinediately for a museum director and assistants with the canpetition closing pril 5, 1975.
Councillor Grunewald moved that the Tcin advertise the position of Museum Director inndiately.
CARRIED
6. Letter fran Museum Board re Policy
Museum Board Policy The Secretary of the Museum Board respectfully submitted for Council’s ratification an amended policy of the Peace River Centennial Museum which had been approved by the Board February 28.
Councillor Horvath moved that this policy be referred to the Camiittee Meeting of March 17, 1975 for further consideration.
CARRIED MINUTES OF THE PEGUIJ½R MEETINIG OF COUNCIL OF THE 1DWN OF PE7CE RIVER HELD 4DND1Y, WH 10, 1975 AT 7:00 P .M. IN THE COUNCIL CHAMBERS PAGE 3
VI NEW BUSINESS - continued
7. Easement Agrent - Lot A, Plan 4270 T.R. Easement Agreement— Council were in receipt of an easement agreement between Cool Springs Cool Springs Invest— Investments Ltd. and the Town of Peace River. This agreement was merits Ltd. and Tn submitted by Can?bell, Marceau et al for execution. of Peace River Councillor Gall moved that the easement agreent be signed on behalf of the Town by Mayor Friesen and the Secretary Treasurer.
CARRIED
8. Letter fran M.O.T. re 1975 Airport Budget Airport Budget Transport Canada advised that the operation and maintenance bedget for the Peace River Municipal Airport had been reviewed, hcMever prior to formal approval they wished to meet with representatives of the Town to discuss the budget further, preferably sanetirne in April.
Council advised the Secretary Treasurer to write Transport Canada and suggest a tentative meeting date of April 17.
9. Letter fran the Minister of Culture, Youth and Recreation re 1976 Alberta Winter Games.
Alberta Winter Council consdiered an invitation to the Town of Peace River fran Games the Hon. H. A. Schmid to bid to host the 1976 Alberta Winter Games.
On a motion by Councillor Horvath this subject was referred to the Carmittee meeting of March 17 for further consideration.
CARRIED
VIII ENGINEER’s REPORI’
1. 1975 Flood Prevention Program
1975 Flood A meeting was called, March 5, 1975, by the Department of Envirornent, Prevention Program attended by representatives of the Town, RCMP, and Alberta Disaster Services.
Current plans being investigated would be to sand the Peace River (possibly by helicopter) in late March with a view to assisting the Peace River to break up in an orderly manner.
Also, during the actual spring breakup, the Department is planning to provide standby personnel for possible emergency blasting.
Submitted for Council’ s information.
2. Building Officials Convention
Building Canadian Building Officials and Alberta Building Officials Joint
Officials Con— Convention — April 22 - 25, 1975 to be held in Calgary. vention. In past years the Building Inspector has attended one of the two semi—annual meetings each year.
Reccinmend that Ray Peterson be permitted to attend the spring meeting.
Submitted for Council’s consideration.
Councillor Grunewald moved that Mr. Ray Peterson, the Building Inspector and Bylaw Enforcement Officer, attend the Building Officials Convention held in Calgary on April 22 to 25, 1975.
CARRIED ?tENUTES OF THE REG.JIAR MEEE]JG OF (X)tJNCIL OF THE 1tN OF PEACE RIVER HELD MDNDAY, MAJDH 10, 1975 AT 7:00 P.M. IN THE (X)UNCIL CHAMBEI PAGE 4
VIII FNGINEER ‘S REPORr - continued
3. Annual Engineers’ Convention
Engineers’ Association of Engineers of Alberta Convention is to be held in Convention Edmonton, April 10, 11, 12, 1975.
Request Councils permission to attend.
Suhnitted for unci’s consideration.
Councillor Lockwood moved that Mr. J .W .0. McLeo. attend the Association of Engineers of Alberta Convention in Edmonton pril 10, 11, 12, 1975.
CARRIED
Councillor Horvath moved that the Engineer’s Report be adopted.
CARRIED
IX INB)RMATION AND SPECIAL ITENS
1. Letter frati the Hon. 0. J. Russell re Senior Citizens Accanmodation.
Senior Citizens Council were in receipt of a letter fran the Hon. D. J. Russell, AccaiTnodation Minister of Municipal Affairs, in which the Minister had replied to Mayor Friesen’ 5 letter of January 13 wherein the Mayor had requested the Minister’s strong support in obtaining approval for the construction of senior citizen accannodation for the Town of Peace River in the near future. The Minister had advised that the 1975 construction program for self contained units will be finalized in early March and that if Peace River ‘s application is not approved, it will receive close attention in a future year ‘s program.
Councillor Gall moved that a letter be written the Hon. D. J. Russell to further stress the fact that, if the Town’s application is not approved in 1975, the Town unist have senior citizen facilities in 1976 and that the Town shall look forward to receiving official approval of the project within the year.
CARRIED
2. Letter fran the Hon. Neil Crawford re 1DAC Counsellor
PDAC Counsellor Council were in receipt of a letter fran the Hon. N. Crawford, Minister of Health and Social Developnent, in which the Minister had replied to a request fran Mayor Friesen that the ADAC Counsellor be re located to the Town of Peace River fran the correctional institute and that the counselling staff be increased. The Minister had advised that all funds had been allocated and as a result the Carinission was not able to increase its counselling staff or create a counselling clinic in the Town at the present time.
Coundilor Lockwood stated that he felt very strongly that the Town required the services of an A11TC counsellor and that he wou) be meeting with other governmental departients at which time this matter would be discussed and that he would report back to Council as to the results of this meeting.
3. Letter fran the Peace River Regional Planning Camnission re Road Widening Agreenents.
Road Widening Council were in receipt of a letter fran the PRRPC outlining the policy Agreements of the Provincial Planning Board with regard to the validity of road widening agreements. The policy is that neither the nmicipality nor the PRRPC may stipulate road widening by agreents as part of a conditional approval for subdivision.
Council receiv this letter for information. MINUTES OF THE iXtJIJR MEEITS[G OF COUNCIL OF THE TOWN OF PEACE FIVER HELD MONDAY, MARDH 10, 1975 T 7:00 P.M. fl THE COUNCIL CHAMBERS PAGE 5
IX INFORMATION AND SPECThL ITEMS - continued
4. Letter from the Peace River School Division No. 10 re Date of Annual Meeting
Council received for information a letter from the Peace River School Division No 10 expressing appreciation to Council for their decision to change the date of the annual meeting from March 19 to March 25, after finding that the March 19 date conflicted with the date which the School Division had set for the Peace River meeting.
The Mayor stated that in future the Town would collaborate with the School Division as to the meeting dates.
5. Letter from Mr. P. Hemingway re “Main Street” Alberta Program
Mr. Hemingway, an architect, had indicated by letter his willingness to act as a consultant to the Town in developing a submission to the Devonian Group under “Main Street” Alberta Program.
Councillor Lockwood moved that the Secretary easurer write Mr. Hemingway thanking him for his interest and willingness to assist the Town in any proposal under the “Main Street” Program but that the Town has for sane time engaged the services of Makale, Holloway and Associates to look after such matters.
CARRIED
6. Letter from the Judah Hill Ccmiiittee re Petitions for Upgrading of 1ad
Local #822 had forwarded copies of petitions to the Hon. Al Adair and Mr. Marvin Moore, M .L .A. requesting upgrading of the secondary highway from Marie Riene to the top of the Judah Hill.
Council received these petitions for information and requested that the Secretary Theasurer forward a copy of the letter to Local #822 wherein the Town had expressed to the Hon. D. Copithorne their firm support of the petition.
7. Letter from Alberta Disaster Services re Forthcaning Courses
Council received for information a notice from Alberta Disaster Services outlining Alberta Disaster Services School Courses con ducted during 1975 and part of 1976.
8. Letter from Alberta Disaster Services re Operation Wetfoot ‘74
Alberta Disaster Services have advised that the final date for accepting appraisal of losses/damages to the canpensation program is March 30, 1975.
The Secretary Treasurer had advised that all claims had been submitted.
9. Fire Report - Month of January
Councillor Horvath moved that the Fire Report for the month of January be accepted for information.
CARRIED
The Fire Department also respectfully submitted an amended reporting form for Council’ s consideration.
Councillor Horvath moved that the amended Fire Department Reporting Form be adopted immiediately and that the Fire Department be so advised.
CARRIED MINUTES 0? THE REGTJI1R MEEPING OF COUNCil OF THE TOWN OF PEACE RIVER HEED MDNDAY, MARCH 10, 1975 .T 7:00 P .M. J:N THE CJNCIL CHAMBERS PA( 6
IX INUPMATION AND SPECIAL ITE74S - continued
10. R .1 .T . E. Telephone Number
Mayor Friesen read a letter fran the Hon. Roy Farran, Minister of Telephones and Utilities, in reply to the Mayor’s request that the policy conrning the RITE number be reconsidered with a view to extending the use of same to ninicipal governments. The Minister stated that he had foiwarded a copy of the letter to the Hon. Don Getty, Minister of Federal and Intergovemnental Affairs, for his consideration.
Councillor Lockwood moved that the Mayor write a letter to the Hon. Don Getty to further stress that the local levels of government be granted the use of the RITE number and that the policy be re considered.
CARRIED
Councillor Gall moved that the meeting adjourn at 9:00 p rn.
CARRIED
‘1 I /
Secretary Treasurer
Form T-1 626 (149P) TOWN OF PEACE RIVER March 10, 1975 DISBURSEMENTS — 19
ACCOUNTS APPROVED BY COUNCIL AND SUBSEQUENTLY PAID Cheque Account Detail Amount No.
A & G Plumbing Supplies & Materials 73.30 A & G Plumbing Supplies & Materials 479.35 Alta Blue Cross February Payroll 176.80 Alta Gov’ t Telephones Billings 1,448.64 Alta Health Care Ins. February Payroll 14.00 Alta Housing Corp. Welfare 124.00 Alberta Power Ltd. Billings 2,054.67 Alta Power Ltd. Billings 972.52 Alta Urban Municipalities February Payroll 256.00 Belanger, Roger Janitorial Services 263.00 Borstad Welding Supplies. Materials & Supplies 45.70
Campbell, Marceau et al Golf - Club Agreement 142.00 Can. Imperial Bank of CormErce Debenture Payment #66 5,100.62 Canadian Linen Supply Services & Supplies 52.00 Canadian Propane Gas & Oil Supplies 46.75 Can. Union of Public Employees February Payroll 104.50 Clerk of the Court Garnishee 100.00 Danco Equiprnt Ltd. Supplies 144.38 Edraonton Journal dvertising 575.40 Financial Post Subscription 30.00 Fountain Tire Supplies 40.30 Freds Heating & Sheet Metal Supplies 334.21 Friesen, J. M. Expenses re trip to G . P. 59.00 Grimshaw Trucking & Dist. Shipping Charges 22.65 Guthrie Motors Ltd. Materials & Supplies 493.97 Herb’s Welding Ltd. Welding & Materials 359.96 Home & Pitfield Foods Ltd. Supplies 12.10 Imperial Oil Ltd. Petroleun 78.75 Jerry’s Water Service Water Hauling 160.00 Lorenz Construction Ltd. Materials 15.00 Loveseth Limited Supplies 202.71 Lovnin Markets Ltd.. Supplies 12.28 Lovsin Markets Ltd. Welfare 438.00 Marshall Wells Materials & Supplies. 95.19 MDdern Paint & Flooring Paint Supplies 57.04 Moro Machine Co. Ltd. Supplies 131.84 Mumford Medland Ltd. Supplies 21.25 National Cash Register Co. Cash Register Payment 183.00 National Faxnway Stores Materials & Supplies 105.81 Neptune Meters Ltd. News Meters & Servicing 1,365.85 Nickel Steel & Farm Supply Supplies 64.32 Northern Alberta Railways Shipping 71.53 Northern Safety Supplies Ltd. Supplies for Fire Dept. 33.10 Northland Draperies Draperies - Rec. Office 367.50 North Peace Refrigeration Ltd. Repairs 18.90 Oslie, Muriel Mrs. Exp. re Opening Day Drop-In-Centre 43.11 Park Esso Service Towing 10 Vehicles 50.00 Pats Auto Supply Co. Ltd. Supplies 45.38 Peace Power & Equipment Materials & Supplies 63.57 Peace River Drug Co. Ltd. Materials & Supplies 42.33 Peace River Hardware Ltd. Materials 43.67 Peace Rent-All Ltd. Rental 11.90 Public Service Pension Plan February Payroll 1,347.25 Queen’s Printer Supplies 20.00 Receiver General January Celiroan Expenses 292.95. Receiver General Postage 300.00 Receiver General Income Tax, U.I.C., C.P.P. 11,458.61 Record Gazette Mvertising 206.54 Revelstoke Co. Ltd. Supplies & Materials 136 .58 Riverdrive Motors Ltd. Repairs & Maintenance 1,293.43 32,313.21 TOWN OF PEACE RIVER
— March 10 DISBURSEMENTS 19 _2
ACCOUNTS APPROVED BY COUNCIL AND SUBSEQUENTLY PAID Cheque Account Detail Amount No.
B/F $32,313.21 Mrs. Norma Robertson Janitorial Services 200.00 Robinson Stores Supplies l.99 Rogers Glass & Lock Ltd. Supplies 451.00 Schlanp Trucking Hauling Snc 56.00 Scott National Co. Ltd. Supplies 70.54 Squires, Henry Janitorial Services 175 .00 Tn of Peace River Rent & Utility Payroll Deductions 360.39 Norman Wade Co. Ltd. Supplies 399.00 Waterous G.M. Diesel Ltd. Supplies 64.22 West Chemical Products Ltd. Materials & Supplies 61.80 Westeel Roscx Ltd. Signs 751.30 Workers Carpensation Board Statenent of Pssessmant 2,423.33 Xerox of Canada Ltd. Supplies & Rental 196.49
$37,524.27 Approved by the Deportment of Municipal Affairs FORM No. 125T. ,rV. MO N T H LY STAT EM ENT
Month Ending Fe) ua.ry 28 19..7
TOWN OF . 34 VILLAGE OF
General Springfield Account TOTAL
Net Balance at End of Previous Month 29 ,799 88 4,957 •1 34,757 59 Receipts for the Month (Less Loans) 51,494 85 51,4948 Loans Received Sub-Total 81,294 73 4,957 71 86,252 44
LESS:— Payroll 33,687 00 33,687 00 Disbursements for the Month General 109,616 10 1,472 11 111,088 21 Loans Paid Balance at End of Month (62,008 37) 3,485 60 ( 58,522 77 Balance at End of Month—Bank ( 1,872 43 3,485 60 1,613 17
“ “ “ —Treas. Br.
- *Cash on Hand at End of Month 2,027 56 2 , 027 56
Sub-Total 155 13 3,485 60 3,640 73
ues -_____ — LM°nll-___ 3,485 60 52 77
______OUTSTANDING ACCOUNTS PAYAB_.
No. Amount No. Amount No. Amount Amount Payroll Gene al
2827 $ 21.10 967 — 27.5 I 6640—42 204.31 358a 439.893125 .0 6644 273.65
. 35.92&3593 75.00... 3130 .1 .0 I . 6645. .25.50 -. 3r’4 661.55 4066 10.0 I 6647 42.00 24.5 66495i 27770 . -. 3 d 123 80
. 5.416 27 . .. .. 3602 22500 ..O .6653 .50.0.0. 5533 26.5 I 6655—59 311.14 3607 67697 6358 100.0 I 3608 57519 6661—64 79.99
— -- .6505... 7.5.0.’. —72 972.97 . . .39_ 667 6541 544.0 I 6674—77 ,778.10 3631 6549 93.5 I 6679—82 284.10 14,2 82 25 6.5 5 10 ,036.2 .66...84—85 . ,..6 07.0 6. .
47,881.25 6581 ... 48,0 6688—89 154.33 $62,163.50 7,881.25 6630.351,505:2 6638 265.7 not rendered TOTAL TOTAL
This Statement Submitted to Council this 0 day of 19 Remarks:
March 3 75 Cash Hand Depoit.d on (SEE OVER FOR EXPENDITURE CONTROL)