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Town Engineer, J. Bulmer 1. Minutes of the Regular Meeting of Council

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Town Engineer, J. Bulmer 1. Minutes of the Regular Meeting of Council MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF PEACE RIVER HELD ON MONDAY, JUNE 8, 1992 AT 7:15 P.M. IN THE COUNCIL CHANBERS PAGE 1 PRESENT: Mayor M. Procter, Councillors B.Bamping, K. Gall, B, Kruse, and L. Mann ABSENT: Councillors M. Armstrong and E. Whitmey sTAFF PRESENT: Town Manager, G. Lundy Secretary—Treasurer, J. Lowe Director of Community Services, B. Ellis Director of Operations, 0. Romaniuk Town Engineer, J. Bulmer CALL TO ORDER Mayor Procter called the meeting to order at 7 15 p m II ADOPTION OF AGENDA Additions ADDENDUM AS CIRCULATED I— Deletions: NONE : Motion 92—06—01 Councillor Bamping moved the agenda be adopted. CARRIED UNANIMOUSLY III MINUTES 1. Minutes of the Regular Meeting of Council held on Monday, May 25, 1992 Motion 92—06—02 Councillor Gall moved that the minutes of the Regular meeting of Council held on Monday, May 25, 1992 be adopted. CARRIED UNANIMOUSLY IV DELEGATIONS 1. Mr. Joe Scanlon Mr. Joe Scarilon of Carleton University was present to update Council on the Ice Jam Report that he is preparing. Mr. Scanlon advised that he and his staff have done 200 interviews with residents of West Peace, the North end and members of the business community. He has identified 200 responders to the disaster. He also commented on the number of vehicles taken by each family during the evacuation. Mr. Scanlon went on to state that in towns of this size the volunteer Fire Department is essential to high speed response in a disaster and that the radio station also plays a critical role. He also advised that during the interviews it was noted that the advice received from the disaster agencies was very MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF PEACE RIVER HELD ON MONDAY, JUNE 8, 1992 AT 7:15 P.M. IN THE COUNCIL CHAMBERS PAGE 2 welcome. Mr. Scanlon indicated that he expects to be finished his report by the end of September. Mayor Procter thanked Mr. Scanlon for his update and his attendance at the meeting. 2. Alberta Transportation and Utilities Gerard Gravel of Alberta Transportation and Utilities was present to discuss with Council signs on highways. Mr. Gravel advised that the letter that had previously been sent had been reviewed and should indicate that signs at the road side turnouts parallel to the highway were or signs inside the Town limits and perpendicularapproved to the highway were approved for this summer only. Any signs within the Town must be on private land. Mr. Gravel went on to outline the types of signs that are not allowed. He indicated that Highways prefers a sign that is 4 x 8 or larger. Council’s concerns were regarding the aesthetics of the signs and the problem of sign overload. Mr. Roger Morgan who was in attendance advised that signs for tourism are needed now as people are heading north for the Alaska Highway Celebrations. He would like to see advertising signs that tell people what is available in Peace River and signs primarily aimed at tourists. Mr. Gravel advised that Highways does have a tourist strip zoning for signs relating to tourism attractions. Motion 92—06—03 Councillor Gall moved that the Administration review the subject of signs on the highway and bring back recommendations along with an amendment to the sign bylaw. CARRIED UNANIMOUSLY 3. Peace River Housing Authority Ross Bennett, Andy Kinet, Barney Cote and Sue Long, the Chairman of the Peace River Housing Authority, attended to discuss with Council the Peace River Housing Authority’s 1993/1994 Budget. A package had been circulated that included the approved budget for the period 1992/1993 along with cost sharing summaries for 1993 and 1994. Mr. Bennett advised that the Province has made cutbacks to the 1992/93 budget of 10% to the maintenance budget and 20% to the modernization and improvement budget. He advised that CMHC inspects the projects on a regular basis to determine the need for modernization and improvements. They may either approve the budget or ask it to be spread over two or more years. Discussion with Council followed. Council advised the delegation from the Peace River Housing Authority that they would like to leave the matter of the modernization MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF PEACE RIVER HELD ON MONDAY, JUNE 8, 1992 AT 7:15 P.M. IN THE COUNCIL CHAMBERS PAGE3 and improvements planned for 1993/1994 in the hands of the Authority for them to determine the best way to phase these projects in. The members of the Housing Authority, Mr. Bennett and Mr. Kinet were thanked for their attendance. 4. 1992 Committee Mr. Roger Morgan appeared on behalf of the 1992 Committee to submit a request to Council for various items with regard to the Ralleye Alaska Highway ‘92 road competition. Motion 92—06--04 Councillor Mann moved that: 1. Permission be granted to incorporate the Town Logo in a stamp for competitors road books; 2. Centennial Parking Lot be closed to regular traffic September 18, 1992 to noon September 19, 1992; U 3. Overnight parking be permitted for motorhomes in the Centennial Parking Lot on September 18, 1992; and 4. The posting of control boards at the train trestle and Centennial Parking Lot be permitted and further that Alberta Government Telephones and the businesses in the Centennial Building be advised that the Q parking lot will be closed for regular traffic that day CARRIED UNANIMOUSLY 5. CU Water Limited Mr. Tom Story, Ms. Suzanne Bowden, Mr. Douglas Bailey and Mr. Gary Muirhead appeared on behalf of CU Water Limited. Mr. Story made a slide presentation on the proposed Peace River Regional Water System. The presentation made to Council requested an agreement in principle to sell water to the proposed Peace River Regional Water System. Motion 92—06—05 Councillor Mann moved that the Town of Peace River is in agreement in principle to sell water to the proposed Peace River Regional System and that the Town Administration be authorized to commence preliminary negotiations with regard to a water sales agreement with CU Water Limited. CARRIED UNANIMOUSLY V OLD BUSINESS 1. Policy and Procedure for Emergency Repair Work The Policy and Procedures for emergency repair work had been updated as requested by Council and were now available for forwarding to the various contractors as per the Committee recommendation. This was received for Council’ s information. MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF PEACE RIVER HELD ON MONDAY, JUNE 8, 1992 AT 7:15 P.M. IN THE COUNCIL CHAMBERS PAGE 4 VI REPORTS FROM DIRECTORS AND ADVISORS 11. Town Manager’s Reports a) West Peace Transmission System — Contract #1, Progress Payment Certificate Ecodyne Ltd. Town Manager G. Lundy had presented a report on a request from Ecodyne Ltd. for payment of Ecodyne invoice #16520 in the amount of $5,000.00 plus G.S.T. of $350.00. A discussion of Council followed with regard to the proposed start up and supervision by Ecodyne of the Lift Station and with the Town’s security on this project. Motion 92—06—06 Councillor Bamping moved that payment be made to Ecodyne Limited of the balance of invoice #16520 in the amount of $5,000.00 plus G.S.T. of $350.00 and that a purchase order be issued for the necessary start up supervision at $800.00 per day. VOTING IN FAVOUR OF THE MOTION: 4 OPPOSED TO THE MOTION: 1 MOTION CARRIED 0 b) Parking Meters Town Manager G. Lundy presented a verbal report on the installation of parking meters at the old pool site parking lot. Mr. Lundy indicated that 75 to 80% of the forty—four available stalls are being used during the day on a regular basis and advised that meters should be installed. Motion 92—06—07 Councillor Mann moved that the Administration be authorized to install up to 44 meters at their discretion in the old swimming pool parking lot and that the parking activity be site. monitored on that CARRIED UNANIMOUSLY 2. Secretary—Treasurer’s Reports a) Northwestern Utilities Franchise Agreement Secretary—Treasurer J. Lowe had presented a report on the proposed amendment to the Franchise Agreement with Northwestern Utilities. The report outlined the proposed changes made by Northwestern Utilities and advised that Bylaw No. 1492 was presented in the Bylaw portion of the agenda for first reading only. This was received for Council’s information. MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF PEACE RIVER HELD ON MONDAY, JUNE 8, 1992 AT 7:15 P.M. IN THE COUNCIL CHAMBERS PAGE 5 b) Installation of Streetlights — 94 Avenue Secretary—Treasurer J. Lowe had presented a report on the installation of two streetlights on 94th Avenue adjacent to the new bingo hall and requesting Council’s authorization to proceed with the project. Motion 92—06—08 Councillor Mann moved that the project to install two additional streetlights on 94th Avenue adjacent to the new bingo hall be proceeded with. CARRIED UNANIMOUSLY c) Springfield School and Community Playground Secretary—Treasurer J. Lowe had presented a brief report on a request received from Brian Dewar, Principal of the Springfield School, that the Town allow the issuing of income tax receipts for donations to Springfield School and Community Playground project. Discussion of Council followed with regard to the policy of issuing income tax receipts. Motion 92—06—09 Councillor Bamping moved that the request of Springfield School that the Town issue income tax receipts for donations to Springfield School and Community Playground project be tabled pending further information regarding the issuing of income tax receipts for educational facilities.
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