MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF PEACE RIVER HELD ON MONDAY, JUNE 8, 1992 AT 7:15 P.M. IN THE COUNCIL CHANBERS PAGE 1

PRESENT: Mayor M. Procter, Councillors B.Bamping, K. Gall, B, Kruse, and L. Mann

ABSENT: Councillors M. Armstrong and E. Whitmey sTAFF PRESENT: Town Manager, G. Lundy Secretary—Treasurer, J. Lowe Director of Community Services, B. Ellis Director of Operations, 0. Romaniuk Town Engineer, J. Bulmer

CALL TO ORDER

Mayor Procter called the meeting to order at 7 15 p m

II ADOPTION OF AGENDA

Additions ADDENDUM AS CIRCULATED

I— Deletions: NONE

: Motion 92—06—01 Councillor Bamping moved the agenda be adopted.

CARRIED UNANIMOUSLY

III MINUTES 1. Minutes of the Regular Meeting of Council held on Monday, May 25, 1992 Motion 92—06—02 Councillor Gall moved that the minutes of the Regular meeting of Council held on Monday, May 25, 1992 be adopted.

CARRIED UNANIMOUSLY

IV DELEGATIONS 1. Mr. Joe Scanlon Mr. Joe Scarilon of Carleton University was present to update Council on the Ice Jam Report that he is preparing. Mr. Scanlon advised that he and his staff have done 200 interviews with residents of West Peace, the North end and members of the business community. He has identified 200 responders to the disaster. He also commented on the number of vehicles taken by each family during the evacuation. Mr. Scanlon went on to state that in towns of this size the volunteer Fire Department is essential to high speed response in a disaster and that the radio station also plays a critical role. He also advised that during the interviews it was noted that the advice received from the disaster agencies was very

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of OF MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF PEACE RIVER HELD ON MONDAY, JUNE 8, 1992 AT 7:15 P.M. IN THE COUNCIL CHAMBERS PAGE3

and improvements planned for 1993/1994 in the hands of the Authority for them to determine the best way to phase these projects in. The members of the Housing Authority, Mr. Bennett and Mr. Kinet were thanked for their attendance. 4. 1992 Committee Mr. Roger Morgan appeared on behalf of the 1992 Committee to submit a request to Council for various items with regard to the Ralleye Alaska Highway ‘92 road competition. Motion 92—06--04 Councillor Mann moved that: 1. Permission be granted to incorporate the Town Logo in a stamp for competitors road books; 2. Centennial Parking Lot be closed to regular traffic U September 18, 1992 to noon September 19, 1992; 3. Overnight parking be permitted for motorhomes in the Centennial Parking Lot on September 18, 1992; and 4. The posting of control boards at the train trestle and Centennial Parking Lot be permitted and further that Alberta Government Telephones and the businesses in the Centennial Building be advised that the Q parking lot will be closed for regular traffic that day CARRIED UNANIMOUSLY

5. CU Water Limited Mr. Tom Story, Ms. Suzanne Bowden, Mr. Douglas Bailey and Mr. Gary Muirhead appeared on behalf of CU Water Limited. Mr. Story made a slide presentation on the proposed Peace River Regional Water System. The presentation made to Council requested an agreement in principle to sell water to the proposed Peace River Regional Water System. Motion 92—06—05 Councillor Mann moved that the Town of Peace River is in agreement in principle to sell water to the proposed Peace River Regional System and that the Town Administration be authorized to commence preliminary negotiations with regard to a water sales agreement with CU Water Limited.

CARRIED UNANIMOUSLY

V OLD BUSINESS

1. Policy and Procedure for Emergency Repair Work The Policy and Procedures for emergency repair work had been updated as requested by Council and were now available for forwarding to the various contractors as per the Committee recommendation. This was received for Council’ s information. MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF PEACE RIVER HELD ON MONDAY, JUNE 8, 1992 AT 7:15 P.M. IN THE COUNCIL CHAMBERS PAGE 4

VI REPORTS FROM DIRECTORS AND ADVISORS 11. Town Manager’s Reports

a) West Peace Transmission System — Contract #1, Progress Payment Certificate Ecodyne Ltd. Town Manager G. Lundy had presented a report on a request from Ecodyne Ltd. for payment of Ecodyne invoice #16520 in the amount of $5,000.00 plus G.S.T. of $350.00.

A discussion of Council followed with regard to the proposed start up and supervision by Ecodyne of the Lift Station and with the Town’s security on this project. Motion 92—06—06 Councillor Bamping moved that payment be made to Ecodyne Limited of the balance of invoice #16520 in the amount of $5,000.00 plus G.S.T. of $350.00 and that a purchase order be issued for the necessary start up supervision at $800.00 per day. VOTING IN FAVOUR OF THE MOTION: 4 OPPOSED TO THE MOTION: 1 MOTION CARRIED 0 b) Parking Meters Town Manager G. Lundy presented a verbal report on the installation of parking meters at the old pool site parking lot. Mr. Lundy indicated that 75 to 80% of the forty—four available stalls are being used during the day on a regular basis and advised that meters should be installed. Motion 92—06—07 Councillor Mann moved that the Administration be authorized to install up to 44 meters at their discretion in the old swimming pool parking lot and that the parking activity be monitored on site. that

CARRIED UNANIMOUSLY 2. Secretary—Treasurer’s Reports a) Northwestern Utilities Franchise Agreement Secretary—Treasurer J. Lowe had presented a report on the proposed amendment to the Franchise Agreement with Northwestern Utilities. The report outlined the proposed changes made by Northwestern Utilities and advised that Bylaw No. 1492 was presented in the Bylaw portion of the agenda for first reading only. This was received for Council’s information. MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF PEACE RIVER HELD ON MONDAY, JUNE 8, 1992 AT 7:15 P.M. IN THE COUNCIL CHAMBERS PAGE 5

b) Installation of Streetlights — 94 Avenue Secretary—Treasurer J. Lowe had presented a report on the installation of two streetlights on 94th Avenue adjacent to the new bingo hall and requesting Council’s authorization to proceed with the project. Motion 92—06—08 Councillor Mann moved that the project to install two additional streetlights on 94th Avenue adjacent to the new bingo hall be proceeded with.

CARRIED UNANIMOUSLY c) Springfield School and Community Playground Secretary—Treasurer J. Lowe had presented a brief report on a request received from Brian Dewar, Principal of the Springfield School, that the Town allow the issuing of income tax receipts for donations to Springfield School and Community Playground project. Discussion of Council followed with regard to the policy of issuing income tax receipts. Motion 92—06—09 Councillor Bamping moved that the request of Springfield School that the Town issue income tax receipts for donations to Springfield School and Community Playground project be tabled pending further information regarding the issuing of income tax receipts for educational facilities.

CARRIED UNANIMOUSLY d) Catholic Conference Centre Taxation Secretary—Treasurer J. Lowe had presented a brief report on the breakdown of the assessment on the Catholic Conference Centre into the exempt and taxable portions. This was received for Council’s information. e) 1992 Flood Claim Secretary—Treasurer J. Lowe had presented a report on the payment received to date on the 1992 Flood Claim and indicating that the Province has advised that as they are G.S.T. exempt there will be no reimbursements for the G.S.T. expenses for the Flood. Motion 92—06-10 Councillor Mann moved that a request be forwarded to the Federal Government that the Municipal portion of the Goods and Service Tax in connection with the 1992 Flood be forgiven and refunded to the Town.

CARRIED UNANIMOUSLY MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF PEACE RIVER HELD ON MONDAY, JUNE 8, 1992 AT 7:15 P.M. IN THE COUNCIL CHAMBERS PAGE 6

3. Director of Community Services’ Reports a) Director’s Summary Report Director of Community Services B. Ellis had presented his Summary Report as of May 21, 1992. Mr. Ellis’s report outlined major events that had taken place, gave an update on the Spray Park development and on the other Town facilities. This was received for Council’s information. b) Draft Minutes of the Meeting of the Community Services Board held on Wednesday, May 27, 1992 The draft Minutes of the Regular Meeting of the Community Services Board held on Wednesday, May 27, 1992 had been submitted for Council’s review This was received for Council’s information

VII FINANCIAL STATEMENT

1 Summary Statement to May 31, 1992 Mot1on 92—06—il Councillor Bamping moved that the Summary Statement to 0 May 31, 1992 be adopted. CARRIED UNANIMOUSLY

VIII ACCOUNTS PAYABLE The list of accounts was then presented for payment and as account numbering 3759 concerned a member of Council, this account was ordered withdrawn from the list. Motion 92-06—12 Councillor Gall moved that the balance of the accounts numbering from account number 3674 to 3822 excepting account number 3759 be paid in the amount of $2,160,352.97.

CARRIED UNANIMOUSLY Account number 3759 was then brought forward for payment. Councillor Gall declared an interest and refrained from voting and discussion thereon. Motion 92—06—13 Councillor Kruse moved that account number 3759 be paid to Mutual Life of Canada in the amount of $7,305.32.

MOTION CARRIED

IX COMMITTEE REPORTS 1. Minutes of the Committee of Council as a Whole Meeting on Monday, June 1, 1992 MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF PEACE RIVER HELD ON MONDAY, JUNE 8, 1992 AT 7:15 P.M. IN THE COUNCIL CHAMBERS PAGE 7

A. DEVELOPMENT OFFICERS’ ASSOCIATION Motion 92—06-14 Councillor Gall moved: The Committee recommended that the Town prepare a H submission to host the Alberta Development Officers’ Annual Conference in Peace River in 1993.

CARRIED UNANIMOUSLY

B. POLICY AND PROCEDURE FOR REPAIR WORK IMotion 92—06—15 Councillor Kruse moved: The Committee recommended that the above noted amendments be made to the Policy and Procedures for Repair Work and brought back to Council of June 8th subsequent to which it be sent to contractors for their review and input

CARRIED UNANIMOUSLY

C RIGHT OF MUNICIPALITIES TO COLLECT UTILITY ARREARS Motion 92—06—16 Councillor Gall moved The Committee recommended that a letter be written regarding the rights of municipalities to collect Q utility arrears under Section 309(1) of the Municipal Government Act to 1. The Honourable Al Adair, MLA; 2. The Honourable Ernie Isley, Minister of Agriculture; and 3. The Honourable Dick Fowler, Minister of Municipal Affairs.

CARRIED UNANIMOUSLY

D. AIR SERVICES FOR TOMORROW PETITION Motion 92-06—17 Councillor Kruse moved: The Committee recommended that a letter be sent to the City of St. Albert declining the Town’s financial participation in this and recommending that the business community be solicited for their participation.

CARRIED UNANIMOUSLY E. N.A.D.C. POLICING Motion 92—06—18 Councillor Mann moved: The Committee recommended that Councillor Bamping attend the Policing Northern Alberta Seminar to be held in Lac La Biche on June 4th and 5th, 1992.

CARRIED UNANIMOUSLY MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF PEACE RIVER HELD ON MONDAY, JUNE 8, 1992 AT 7:15 P.M. IN THE COUNCIL CHAMBERS PAGE8

X NEW BUSINESS 1. Canada 125 Information had been received with regard to the Canada 125 Celebrations across the Country from the Canada 125 Corporation. Motion 92-06—19 Councillor Bamping moved that June 14, 1992 be declared as “National Neighbourhood Day”.

CARRIED UNANIMOUSLY 2. Request for Encroachment Agreement

A request had been received from Donald Freeland on behalf of Joerg and Sheila Goetsch that the Town sign an encroachment agreement for a fence constructed on Lot 20, Block 4, Plan 792 0995 that encroaches onto Public Utility Lot 31. U Motion 92—06—20 Councillor Ramping moved that the Town decline to enter H into the encroachment agreement with Joerg and Sheila Goetsch and that they be advised that they may either purchase the encroachment portion of the PUL from the Town at market value or relocate their fence so that it is wholly upon their property.

CARRIED UNANIMOUSLY 3. 1992 Municipal Election Assistant Municipal Secretary D. Fortier had presented a report with regard to Bill 13, the changes to the Local Authorities Election Act providing Council additional choices with respect to the holding of an election. This was received for Council’s information. 4. Request for Reduction of Taxes A request had been received from Kevin and Lisa Byers for a reduction to their taxes on Lot 17, Block 23, Plan 782 1280 with regard to the damage done to their home during S the February flood. Motion 92—06—21 Councillor Mann moved that taxes be cancelled on Lot 17, Block 23, Plan 782 1280 in the amount of 10/12 of the municipal levy on the building’s assessment in the amount of $311.46.

CARRIED UNANIMOUSLY MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF PEACE RIVER HELD ON MONDAY, JUNE 8, 1992 AT 7:15 P.M. IN THE COUNCIL CHAMBERS PAGE 9

XI BYLAWS

1. Bylaw 1492 — A Bylaw to Authorize the Municipal Council of the Town of Peace River in the Province of Albertajto Enter into an Agreement to Amend the Subsisting Speciai Franchise Agreement with Northwestern Utilities Limitd Motion 92—06—22 Councillor Gall moved first reading of Bylaw 1492. CARRIED UNANIMOUSLY 2. Bylaw 1495 — Being a Bylaw of the Town of Peace River to Authorize a Special Frontage Assessment for the Construction and Erection of Street Lights on 94 Avenue and Related Work Motion 92—06—23 Councillor Bamping moved first reading of Bylaw 1495. CARRIED UNANIMOUSLY Motion 92—06—24 Councillor Gall moved second reading of Bylaw 1495.

CARRIED UNANIMOUSLY Motion 92-06—25 Councillor Kruse moved that Bylaw 1495 be presented for third reading.

CARRIED UNANIMOUSLY Motion 92—06--26 Councillor Mann moved third reading of Bylaw 1495.

CARRIED UNANIMOUSLY

XII COUNCILLOR’S REPORTS

NONE

XIII INFORMATION

1. We have received a letter from the Honourable Al Adair and the Honourable Dick Fowler as well as a news release regarding the AMPLE Grant for the Town of Peace River. FOR COUNCIL’S INFORMATION

2. We have received a letter from the Honourable Al Adair and the Honourable Peter Trynchy regarding a cheque for flooding assistance.

FOR COUNCIL’S INFORMATION

3. We have received a copy of the News Release from the Alberta Government regarding F.C.S.S. grant increases. FOR COUNCIL’S INFORMATION

Motion 92—06—27 XV

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IN p.m. from THE OF MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF PEACE RIVER HELD ON MONDAY, JUNE 8, 1992 AT 7:15 P.M. IN THE COUNCIL CHAMBERS PAGE 11

Motion 92—06—28 Councillor Bamping moved the meeting return to the regular meeting at 11:45 p.m.

CARRIED UNANIMOUSLY 1. 99th Street Town Manager G. Lundy had presented a report with regard to slope stability in the Riverview subdivision — 99th Street and 101st Street. Motion 92—06—29 Councillor Gall moved: 1. That the Town approach Alberta Public Safety Services to initiate a claim for disaster assistance; 2. That HBT Agra Ltd. be authorized to immediately proceed with the proposed geotechnical drilling program. 3. That HBT Agra Ltd. be authorized to proceed with the overall assessment of the total Riverview subdivision. 4. That based on advice from the geotechnical and engineering consultants that the Town notify the affected homeowners to acquire alternate accommodations. 5. That Town Council authorize the closure of 99th Street from the intersection of 101st Street to the base of the hill adjacent to Mr. Lee Wells home except for emergency vehicles as soon as 101st Street is repaved. 6. That Town Council allow the release of those sections pertinent from Mr. Barlow’s report to M. Havin, R. Milson and B. Sandercock. 7. That request for payment of 1992 taxes on the effected properties be deferred without penalty. 8. That the Ronourable Al Adair be contacted to advise him of the situation and discuss the potential of moving two of the homes immediately and also with regard to temporary housing accommodation.

CARRIED UNANIMOUSLY

XVI MOTION TO ADJOURN Motion 92—06—30 Councillor Kruse moved that the meeting adjourn at 11:46 p.m.

CARRIED UNANIMOUSLY

MAYOR

%c TARY-TREASURER