VILLAGE OF MENOMONEE FALLS NOTICE OF PUBLIC MEETING www.menomonee-falls.org
Public Comment Period At 6:30 p.m., immediately preceding Call to Order, the Village Board of Trustees will hold a public comment period for the purpose of allowing the non-elected general public the opportunity to address the Board on any subject of concern that is not the topic of a current or previous Public Hearing before the Village Board. Each person who wishes to address the Village Board of Trustees may do so at the podium for a maximum of 3 minutes. The Board will only receive comments during Public Comment. The Public Comment portion of the meeting is scheduled for a total of 15 minutes in length but will end sooner if the Village President has determined that there is no one else present who still wishes to speak. After Public Comment has ended, there will be a short recess to begin broadcast of the Board of Trustees Meeting.
BOARD OF TRUSTEES MEETING Menomonee Falls Village Hall, Room 2245 W156N8480 Pilgrim Road, Menomonee Falls, WI Monday, September 19, 2016
This meeting is being streamed live via the Village's website at www.menomonee-falls.org and broadcast on local cable station 25. The recorded version is available on the website and will be rebroadcast on channel 25 the following week on Wednesday, Friday and Sunday at 7:00 a.m., 12 noon, 7:00 p.m., and 12 midnight. The Village Hall Phone Number is 262.532.4200
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Reports and Presentations
a. Village Centre BID Board Report - Barb Watters
5. Consent Agenda: Items listed under consent agenda will be approved in one motion without discussion unless any Board member requests that an item be removed for individual discussion. That item then can be considered at an appropriate time during the Board’s regular order of business or under New Business.
a. Approval of minutes from previous meetings held on June 6 and August 15, 2016.
b. Operator's Licenses as listed: (No Police Concerns)
Mitchell Bandalan Brenna Brooks Matt Cellitti Adeline Gerritts Gaoyoua Hang Katelyn Jupp Joshua Lindsey Jason Lipski Janet Raute-Boudwine Elizabeth Thompson Qiana Wilson
c. Resolution exempting the Village from the Waukesha County Library Levy 2016 Tax for 2017 purposes
d. Bill Approval for August 2016 in the amount of $13,524,397.04.
6. Public Hearings: All persons interested in making comments about any of the public hearing items will be heard. Formal petitions and written comments regarding any of the public hearing items may be submitted tonight. During the public hearing(s), if you wish to be heard, the Village Board of Trustees asks that you begin by stating your name and address, speak for no more than three minutes and attempt to avoid duplication. Each person speaking at the public hearing must complete a Public Hearing Appearance form before speaking and hand it to the Village Clerk after they have spoken. Forms are available on the table located at the back of the room.
a. A Public Hearing to consider the Plan Commission's recommendation regarding an Ordinance amending the cross references contained in Sections 122-308(d)(1) and 122-646(a).
Action Item: Discussion and Possible Action on the adoption of an Ordinance amending the cross references contained in Sections 122-308(d)(1) and 122-646(a). At its meeting on August 2, 2016 the Plan Commission unanimously recommended this Ordinance be approved.
Committee and Commission Reports:
7. General Government Committee- Discussion and possible action on the following items:
a. Resolution to approve $160,000 of additional funding for the Electronic Records Management System project; with funding to come from the 2015 General Fund surplus.
b. Solid Waste Collection Fund 215 - and a Special Charge for Refuse and Recycling Services for 2017
8. Utilities and Public Works Committee - Discussion and possible action on the following items:
a. Award of Contract for Megal Court Landscaping - Project No. 62007
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b. Award of Contract for Kiwanis Park - Park Improvements - Project No. 64064
9. New Business - Discussion and possible action on the following items:
a. Adoption of a resolution approving a Property Exchange Agreement between the Village and Fiduciary Real Estate Development, Inc. .
b. Approval of revised and restated by-laws for the Community Development Authority
10. Adjournment
THIS AGENDA IS SUBJECT TO REVISION
Members of other Village committees, boards, commissions and authorities may attend and participate at this meeting, but will not take official action unless the notice so provides.
No qualified individual with a disability shall, by reason of that disability, be excluded from participation in or be denied benefits of the services, programs, or activities of the Village of Menomonee Falls, or be subject to discrimination by the Village. If you are disabled and require special accommodation, please advise the Village Clerk's Office at (262) 532-4200 no later than 5 days before the scheduled meeting or activity.
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Village Board - Regular 4. a. Meeting Date: 09/19/2016 Topic: From: Michelle Luedtke, Management Assistant Department: Clerk Services
Information Subject: Village Centre BID Board Report - Barb Watters
Background Information: Key Issues for Consideration: Action By Committee or Village Board:
Attachments Sept 2016 BID I have met with the new owner, Mike of The Alumni Club (formerly Tornado Brewing). He is on his 3rd dumpster. He is completely overhauling the space including removing a wall to open up the dining area. He plans on making the club very Men. Falls related including pictures and furnishings both past and present. He does not want to be known as a sports bar. 3‐4 month opening date from now.
Commercial space is available on Main St. right next to the Farmers Market.
The Cherry Pit Studio on Appleton Ave. is available.
There is a space available in the Hillside Commons Center (where Pop’s is located). This space is 1,340 sq. ft.
Everyone should be aware that Colonial Plaza is getting prepared for the Fresh Thyme Farmers Market Store, the old Associated Bank building is giving the demolition crew a hard time getting it down to ground zero, and the fence went around the old Griddler’s location today. The new municipal parking lot next to the Karate American building is almost complete.
WEBSITE – We have been working on our new website and are planning on presenting it at the next BID Board meeting in October. The site looks very up to date and we have been checking the operation of it on tablets and smartphones to make sure everyone can use it conveniently.
Store Directory – we should have a new downtown directory by the end of October.
FARMERS MARKET – BOTH THE WED AND SUNDAY MARKETS ARE OPEN THRU OCTOBER. THIS SUNDAY THE MARKET WILL BE CLOSED FOR THE CHEERY CHERRY FAIR BUT WILL BE BACK IN BUSINESS FOR THE WHOLE MONTH OF OCTOBER.
Halloween Downtown – Thursday October 27 ‐ Trick or Treat 4 – 7. Spooky Walk (is back) 7 – 8:30 – Accompany of Kids will perform during Spooky Walk. They are being sponsored by WaterStone Bank. And the first 700 kids will get a glow necklace sponsored by Krueger’s Entertainment Center. There will be a contest during Trick or Treat – kids ages 5 ‐12 will need to stop at my office and enter for a chance to ride in the Christmas Parade. We will then hand out a coupon to each family for one free ride on the horse & wagon during our Christmas event.
Christmas Downtown & Small Business Saturday – held Nov. 26 from 11 – 4 ‐ featuring store open houses, the horse & wagon ride complete with local history from Pete Sorenson, Santa, Accompany of Kids, Patio Players and new this year we will have a business decorating contest. Applications will be going out shortly for specialty vendors to place in some of our businesses. I applied for us to be an American Express “Small Business Saturday” community and we were accepted. We will receive materials to help us market this event from American Express.
FOR MORE INFO ON ANY OF THE ABOVE, PLEASE CHECK OUT OUR WEBSITE WWW.MENOMONEEFALLSDOWNTOWN.COM. LIKE US ON FACEBOOK AT MENOMONEE FALLS VILLAGE CENTRE. ANYONE INTERESTED IN STARTING, EXPANDING OR RELOCATING A BUSINESS CAN CALL ME AT 262‐251‐8797 FOR AVAILABILITES AND INCENTIVES.
Village Board - Regular 5. a. Meeting Date: 09/19/2016 Topic: Approval of Meeting Minutes Department: Clerk Services Date of Village Board 09/19/2016 Action (if required):
Information Subject: Approval of minutes from previous meetings held on June 6 and August 15, 2016.
Background Information: Key Issues for Consideration: Action By Committee or Village Board: Approval of minutes from previous meetings held on June 6 and August 15, 2016.
Attachments 6-6-16 COW Meeting Minutes 6-6-16 VB Meeting Minutes 8-15-16 VB Meeting Minutes Village of Menomonee Falls, Wisconsin COMMITTEE OF THE WHOLE MEETING MINUTES
Monday, June 6, 2016
Village President, Joseph Helm, called the meeting to order at 5:30 p.m. Trustee Smolik and Trustee Tadda were not present at roll call, but arrived during the question and answer period. Present: Village President Joseph Helm; Trustee Katie Kress; Trustee David Glasgow; Trustee Bonnie Lemmer; Trustee Jeremy Walz Absent: Trustee Chris Smolik; Trustee Paul Tadda Staff Village Manager Mark Fitzgerald; Village Attorney Michael Morse; Present: Assistant Village Manager/Director of Public Works Arlyn Johnson; Protective Services Director Anna Ruzinski
Overview of the Alcohol Regulation and Licensing Process in the Village of Menomonee Falls Village Attorney, Michael Morse, and Director of Protective Services, Anna Ruzinski, presented information regarding alcohol regulations and licensing. There was a question and answer period after the presentation.
Adjournment
Motion by Trustee Katie Kress, second by Trustee Jeremy Walz to adjourn the meeting. Vote: 7 - 0 Motion CarriedDRAFT
Meeting adjourned at 6:20 p.m.
Minutes transcribed by Janice Moyer, Village Clerk & Treasurer Minutes approved on September , 2016
Village of Menomonee Falls, Wisconsin
BOARD OF TRUSTEES MEETING
MINUTES
Monday, June 6, 2016
Village President, Joseph Helm, called the meeting to order at 6:32 p.m. The Pledge of Allegiance was recited. Trustee Bonnie Lemmer arrived at 6:40 p.m. during the first public hearing. Present: Village President Joseph Helm; Trustee Katie Kress; Trustee Chris Smolik; Trustee David Glasgow; Trustee Bonnie Lemmer; Trustee Paul Tadda; Trustee Jeremy Walz Staff Village Manager Mark Fitzgerald; Village Attorney Michael Morse; Present: Assistant Village Manager/Director of Public Works Arlyn Johnson; Director of Community Development Matt Carran; Deputy Clerk Joan Hintze; Director of Protective Services Anna Ruzinski CONSENT AGENDA
Motion by Trustee Jeremy Walz, second by Trustee Katie Kress to approve consent agenda items as listed:
Approval of minutes from previous meetings held on February 1, 2016 and May 16, 2016
Operator’s Licenses per list attached.
Unenclosed Premise Permit for The Social Haus located at N48W18474 Lisbon Road forDRAFT Outdoor Fenced Patio for June 7, 2016 through June 30, 2016.
Application for Successor of Agent for North Hills Country Club located at N73W13430 Appleton Avenue for the 2015-2016 Class B Fermented Malt Beverage and Class B Liquor License, Richard Horace, New Agent.
2016-2017 Class A Fermented Malt Beverage Renewals, 2016-2017 Class A Combination Fermented Malt Beverage and Liquor License Renewals, 2016-2017 Class B Fermented Malt Beverage License Renewals, 2016-2017 Class B Combination Fermented Malt Beverage and Class C Wine License Renewals, and 2016-2017 Class B Combination Fermented Malt Beverage and Liquor License Renewals subject to Building Inspection Department, Fire Department, Health Department and Planning Department approvals (per list attached).
2016-2017 Unenclosed Premise renewals for the following:
Board of Trustees Meeting Minutes June 6, 2016 Page 2
2016-2017 Unenclosed Premise renewals for the following: All Saints Corporation for the Knights of Columbus located at W164N9161 Water Street. Bur Brody, LLC for Player’s Pub located at N86W16396 Appleton Avenue. Chipotle Mexican Grill of Colorado, LLC for Chipotle Mexican Grill located at W176N9360 Rivercrest Drive. DJ’s Goal Post located at N81W15094 Appleton Avenue. Flagship Falls Company, LLC for AJ O’Brady’s located at N88W16495 Main Street. Noodle Shop Co – Wisconsin, Inc. for Noodles & Company located at W176N9336 Rivercrest Drive. Radisson Hotel – Menomonee Falls located at N88W14750 Main Street. RAZ Hospitality Group, LLC for Ally’s Bistro located at N72W13350 Lund Lane. Schwabenhof, Inc for Schwabenhof located at N56W14750 Silver Spring Drive. Sportz Pub & Grill located at N80W13003 Fond du Lac Avenue. The Social Haus located at N48W18474 Lisbon Road Trysting Place Pub located at N71W12980 Appleton Avenue. Uno Ventures of Mfalls, LLC for Uno Pizzeria & Grill located at W180N9455 Premier Lane. Wisconsin Athletic Club, LLC for Wisconsin Athletic Club located at N91W15700 Falls Parkway. Wooden Grill LLC for Brisco County Wood Grill located at N96W16865 Cumberland Ct.
Vote: 6 - 0 Motion Carried
PUBLIC HEARINGS
Public Hearing to consider vacating a portion of Duke Street in the Christman Park Subdivision, North of the parcel identified by Tax Key Number 15.994.001, in the Southwest 1/4 of section 4 Director of Community Development, Matt Carran, presented on the Public Hearing topic. Village President, Joseph Helm, opened the Public Hearing for comment. There was no one present who wished to speak at the Public Hearing. The Public Hearing was closed.DRAFT Action Item: Resolution vacating a portion of Duke Street, extending into the proposed Christman Park Subdivision, North of the parcel identified by Tax Key Number 15.994.001, in the Southwest 1/4 of Section 4
Motion by Trustee Paul Tadda, second by Trustee Jeremy Walz to approve a resolution vacating a portion of Duke Street in the Christman Park Subdivision, North of the parcel identified by Tax Key Number 15.994.001, in the Southwest 1/4 of section 4, as recommended by the Plan Commission at their April 18, 2016 meeting. (Resolution No. 1112-R-16) Vote: 7 - 0 Motion Carried
Public Hearing to consider the adoption of an Ordinance amending Section 122-409 of
Board of Trustees Meeting Minutes June 6, 2016 Page 3
Public Hearing to consider the adoption of an Ordinance amending Section 122-409 of the Municipal Code modifying the boundaries of the OVC Village Centre Overlay District Director of Community Development, Matt Carran, presented on the Public Hearing topic. Village President, Joseph Helm, opened the Public Hearing for comment. There was no one present who wished to speak at the Public Hearing. The Public Hearing was closed.
Action Item: Ordinance amending Section 122-409 of the Municipal Code Modifying the Boundaries of the OVC Village Centre Overlay District
Motion by Trustee Paul Tadda, second by Trustee Jeremy Walz to approve an ordinance amending Section 122-409 of the Municipal Code modifying the boundaries of the OVC Village Centre Overlay District, as recommended by the Plan Commission at their May 10, 2016 meeting. (Ordinance No. 665-O-16) Vote: 7 - 0 Motion Carried
Public Hearing to consider the adoption of an Ordinance rezoning land located at N72W15756 Good Hope Road from the R-2 Single Family Residential District to the P-2 Institutional District, the subject land is located in the Southeast 1/4 of Section 15 and identified by Tax Key Number 60.965 Director of Community Development, Matt Carran, presented on the Public Hearing topic. Village President, Joseph Helm, opened the Public Hearing for comment. There was no one present who wished to speak at the Public Hearing. The Public Hearing was closed.
Action Item: Ordinance rezoning land located at N72W15756 Good Hope Road from the R-2 Single Family Residential District to the P-2 Institutional District; located in the Southeast 1/4 of Section 15 and identified by Tax Key Number 60.965
Motion by Trustee Paul Tadda, second by Trustee Bonnie Lemmer to adopt an ordinance rezoning land located at N72W15756 Good Hope Road from the R-2 Single FamilyDRAFT Residential District to the P-2 Institutional District located in the Southeast 1/4 of Section 15 and identified by Tax Key Number 60.965, as recommended by the Plan Commission at their May 10, 2016 meeting. (Ordinance No. 666-O-16) Vote: 7 - 0 Motion Carried
Board of Trustees Meeting Minutes June 6, 2016 Page 4
NEW BUSINESS
Ordinance Amending Various Sections of Chapter 66 of the Municipal Code Regarding the Placing of Animals in the Park for Purposes of Hosting a Pet Fair
Motion by Trustee Jeremy Walz, second by Trustee Katie Kress to approve an ordinance amending various sections of Chapter 66 of the Municipal Code regarding the placing of animals in the park for purposes of hosting a pet fair. (Ordinance No. 667-O-16)
Vote: 7 - 0 Motion Carried
CLOSED SESSION
Village President, Joseph Helm, announced that the Village Board would be convening into closed session in the Administrative Conference Room #2244.
Motion by Trustee Jeremy Walz, second by Trustee Bonnie Lemmer to convene into closed session in the Administrative Conference Room #2244, to confer with the Village Manager, Assistant Village Manager, Protective Services Director, Village Attorney and Village staff concerning the following matters: Under Wisconsin Statutes § 19.85(1)(c) to consider employment, promotion, compensation and performance evaluation data of certain Village staff related to and part of a possible Village staff reorganization; and Under Wisconsin Statutes § 19.85(1)(e) to consider the negotiation strategy to be adopted by the Village in negotiations with Waukesha County over the terms of a Community Development Block Grant and HOME Mutual Cooperation Agreement. Vote: 7 - 0 Motion Carried
ADJOURNMENT DRAFT The Village Board adjourned in closed session.
Submitted by Joan Hintze, Deputy Village Clerk Minutes transcribed by Michelle Luedtke, Management Assistant Minutes approved on September , 2016
Village of Menomonee Falls, Wisconsin
BOARD OF TRUSTEES MEETING
MINUTES
Monday, August 15, 2016
Village President, Joseph Helm, called the meeting to order at 6:34 p.m. The Pledge of Allegiance was recited. Present: Village President Joseph Helm; Trustee Katie Kress; Trustee Chris Smolik; Trustee David Glasgow; Trustee Bonnie Lemmer; Trustee Jeremy Walz Absent: Trustee Paul Tadda Staff Village Manager Mark Fitzgerald; Village Attorney Michael Morse; Present: Assistant Village Manager/Director of Public Works Arlyn Johnson; Village Clerk & Treasurer Janice Moyer; Director of Community Development Matt Carran; Assistant Police Chief Mark Waters; Library Director Karol Kennedy
Note: The first Village Board meeting in September will be held on Tuesday, September 6, 2016 due to the Observance of Labor Day on Monday, September 5, 2016.
REPORTS AND PRESENTATIONS
Village Centre BID Board Report Barb Watters presented.
Introduction of Karol Kennedy, Director of Menomonee Falls Public LibraryDRAFT Library Director, Karol Kennedy, presented.
The 2015 Audit Opinion Tom Wieland, Reilly, Penner & Benton LLP, presented.
The 2015 Comprehensive Annual Financial Report - (CAPR) Director of Financial Services, Jason Kaczmarek CPA, presented.
CONSENT AGENDA
Motion by Trustee Bonnie Lemmer, second by Trustee David Glasgow to approve the consent agenda items as listed:
Approval of minutes from previous meetings held on July 28 and August 1, 2016.
Board of Trustees Meeting Minutes August 15, 2016 Page 2
Operator's Licenses as listed: Kristy Brighty Julie Gagnon Korena Graf James Gundry Tonie Hart Christina Hauser Brian Malzewski Dimitris Panagiotopoulos Jessica Rakel Carlton Swartzendruber Carmen Wilson
Unenclosed Premise Permit for Sal’s Pub & Grill located at N88W16697 Appleton Avenue retroactive to August 13, 2016.
Unenclosed Premise Permit for AJ O’Brady’s (Rear Parking Lot) located at N88W16495 Main Street for September 16, 2016 through September 18, 2016.
Bill Approval for July 2016 in the amount of $2,657,490.81
Vote: 6 - 0 Motion Carried
PUBLIC HEARING
Public Hearing to consider the Plan Commission's recommendation regarding the request of Tomich Investments to rezone lands located at W204N5360 Lannon Road, from the A-1 Agricultural District to the R-3.5 Single Family Residential District. The subject lands are located in the Northwest 1/4 of Section 32, and identified by Tax Key Number 126.996 Director of Community Development, Matt Carran, presented on the Public Hearing topic. Village President, Joseph Helm, opened the Public Hearing for comment. The following individual spoke: Peter Brey, W204N5420 - asked about the pile of dirt on the site, response was that it is part of a state project; condition of Lannon Road, response was that the road is under the control of Waukesha County; the size of lots, response was that the lots will be less than 1/2 acre. There was no one else who chose to speak. The public hearing was closed. Action Item: DRAFT Ordinance Rezoning Lands located at W204N5360 Lannon Road
Motion by Trustee Jeremy Walz, second by Trustee Bonnie Lemmer to approve the request of Tomich Investments to adopt an ordinance rezoning lands located at W204N5360 Lannon Road, from the A-1 Agricultural District to the R-3.5 Single Family Residential District, as recommended by the Plan Commission at the July 12, 2016, meeting. The subject lands are located in the Northwest 1/4 of Section 32, and identified by Tax Key Number 126.996. (Ordinance No. 673-O-16) Vote: 6 - 0 Motion Carried
Board of Trustees Meeting Minutes August 15, 2016 Page 3
COMMITTEES AND COMMISSIONS
PLAN COMMISSION
Request of the Village of Menomonee Falls to Adopt an Ordinance Amending the Land Use Component of the Comprehensive Plan
Motion by Trustee Jeremy Walz, second by Trustee Bonnie Lemmer to approve the request of the Village of Menomonee Falls to adopt an ordinance amending the land use component of the Comprehensive Plan for the lands located at the northwest corner of Appleton Avenue and Good Hope Road, from the Park and Open Space Land Use Classification to the Commercial Land Use Classification, as recommended by the Plan Commission at the August 2, 2016, meeting. The subject land is located in the Southwest ¼ of Section 13, and identified by Tax Key Number 51.945.001. (Ordinance No. 674-O-16) Vote: 6 - 0 Motion Carried
Termination of Conditional Use Permit No. 12-3-80 and Conditional Use Permit No. 13-3-97 and Associated Land Covenants.
Motion by Trustee Jeremy Walz, second by Trustee Bonnie Lemmer to approve the termination of Conditional Use Permit No. 12-3-80 and Conditional Use Permit No. 13-3-97 and their associated Land Covenants, as recommended by the Plan Commission at the August 2, 2016, meeting. The Conditional Use Permits are located in the Southwest ¼ of Section 3 on the parcels identified by Tax Key Numbers 11.133.001 and 11.381. Vote: 6 - 0 Motion Carried
Request of the Village of Menomonee Falls to Adopt a Resolution approving a Certified Survey Map combining properties at N72W15944, N72W15920, and N72W15756 Good Hope Road DRAFT Motion by Trustee Jeremy Walz, second by Trustee Bonnie Lemmer to approve the request of the Village of Menomonee Falls to adopt a resolution approving a Certified Survey Map combining properties at N72W15944, N72W15920, and N72W15756 Good Hope Rd, in the Southeast ¼ of Section 15, Tax Key Numbers 60.969, 60.968.001, and 60.965, P-2 Institutional District, subject to the 7 conditions recommended by the Plan Commission at the August 2, 2016, meeting. (Resolution No. 1117-R-16) Vote: 6 - 0 Motion Carried
Board of Trustees Meeting Minutes August 15, 2016 Page 4
GENERAL GOVERNMENT
Approval of an Operator's License for Kathryn M. Noller
Motion by Trustee Jeremy Walz, second by Trustee David Glasgow to deny an Operator's License for Kathryn M. Noller.
Trustee Walz stated that the recommendation from the General Government Committee was based on the applicant's record, deficiencies in the application, and the applicant's failure to appear before the committee. Vote: 6 - 0 Motion Carried
Resolution Authorizing the Issuance and Sale of $1.28 Million in General Obligation Promissory Notes, Series 2016B for Tax Increment District No. 6
Motion by Trustee Jeremy Walz, second by Trustee David Glasgow to approve a resolution authorizing the issuance and sale of $1.28 million in General Obligation Promissory Notes, Series 2016B for Tax Increment District No. 6. (Resolution No. 1118-R-16) Vote: 6 - 0 Motion Carried
Resolution Authorizing the Issuance and Sale of $5.5 Million in Taxable General Obligation Promissory Notes, Series 2016C for Tax Increment District No. 6,10, and 11
Motion by Trustee Jeremy Walz, second by Trustee David Glasgow to approve a resolution authorizing the issuance and sale of $5.5 million in Taxable General Obligation Promissory Notes, Series 2016C for Tax Increment District No. 6,10, and 11. (Resolution No. 1119-R-16) Vote: 6 - 0 Motion Carried
DRAFT Ordinance Repealing Chapter 118 of the Menomonee Falls Municipal Code
Motion by Trustee Jeremy Walz, second by Trustee David Glasgow to approve an ordinance repealing Chapter 118 of the Menomonee Falls Municipal Code related to the towing and recovery of vehicles pursuant to requests by the Menomonee Falls Police Department. (Ordinance No. 675-O-16) Vote: 6 - 0 Motion Carried
Board of Trustees Meeting Minutes August 15, 2016 Page 5
UTILITIES AND PUBLIC WORKS
Award of Contract for the May Avenue, Elsie Avenue, & Donald Avenue Utility Construction Project, Project Nos. 41189, 41183 & 41182
Motion by Trustee Chris Smolik, second by Trustee Katie Kress to approve an Award of Contract for the May Avenue, Elsie Avenue, & Donald Avenue Utility Construction Project, Project Nos. 41189, 41183 & 41182 in the amount of $254,232 to Vinton Construction Company.
Funding for Elsie Avenue was approved as part of the 2015 Capital Budget. Funding for May Avenue and Donald Avenue was approved as part of the 2016 Capital Budget. Vote: 6 - 0 Motion Carried
Award of Contract for Centralized Public Works Facility – Phase I Site Grading, Project No. 15025-01
Motion by Trustee Chris Smolik, second by Trustee Katie Kress to approve an Award of Contract for Centralized Public Works Facility – Phase I Site Grading, Project No. 15025-01 in the total base bid amount of $278,645.50 to Krause Excavating, Inc.
Funding for this project to come from cash within the Municipal Facilities Fund. Vote: 6 - 0 Motion Carried
Development Agreement between the Village and MFalls SSE, LLC for the Silver Spring Estates Subdivision - Phase III
Motion by Trustee Chris Smolik, second by Trustee Katie Kress to approve a Development Agreement between the Village and MFalls SSE, LLC for the Silver Spring Estates Subdivision - Phase III. DRAFT Vote: 6 - 0 Motion Carried
NEW BUSINESS
Ordinance Permitting Withdrawal of a February 3, 2016 Petition for Direct Annexation submitted by Town Line Square, LLC
Motion by Trustee Jeremy Walz, second by Trustee Bonnie Lemmer to approve an ordinance permitting withdrawal of a February 3, 2016, Petition for Direct Annexation submitted by Town Line Square, LLC and terminating all proceedings before the Village related to that petition. (Ordinance No. 676-O-16) Vote: 6 - 0 Motion Carried
Board of Trustees Meeting Minutes August 15, 2016 Page 6
ADJOURNMENT
Motion by Trustee Katie Kress, second by Trustee Bonnie Lemmer to adjourn the meeting. Vote: 6 - 0 Motion Carried
The meeting adjourned at 7:46 p.m.
Submitted by Janice Moyer, Village Clerk & Treasurer Minutes transcribed by Michelle Luedtke, Management Assistant Minutes approved on September , 2016
DRAFT
Village Board - Regular 5. c. Meeting Date: 09/19/2016 Topic: Bridges Library System (formerly WCFLS) Exemption 2016 tax for 2017 purposes From: Karol Kennedy, Director of Library Services Department: Library Services Date of Village Board 09/19/2016 Action (if required):
Information Subject: Resolution exempting the Village from the Waukesha County Library Levy 2016 tax for 2017 purposes.
Background Information: This request is made on an annual basis and exempts the Village of Menomonee Falls from the county library tax. Please note that WCFLS (Waukesha County Federated Library System) became Bridges Library System as of January 1, 2016.
Key Issues for Consideration: The county library rate for the prior year is $0.283021 per $1,000 of Equalized Value. Using the 2016 Equalized Value of the Village of Menomonee Falls, the threshold amount is $1,338,230.
Action By Committee or Village Board: Approve the resolution exempting the Village from the Waukesha County Library Levy 2016 tax for 2017 purposes.
Attachments Bridges Library System Letter Resolution To: Chief Elected Officials/Administrators in Communities with Libraries, Member Library Directors From: Connie Meyer, Bridges Library System Director Re: Waukesha County library tax exemption notices Date: August 2, 2016
Annually Waukesha County sets a special levy for library services. The funds are distributed to libraries to compensate them for items borrowed by non-residents of their communities. State law (ss. 43.64(2) Wisc. Statutes) provides that communities with libraries may avoid double taxation and exempt themselves from this special levy if they meet certain conditions:
Exempting library communities must levy and expend an amount equal to or greater than the mill rate set by Waukesha County in the preceding year with the exception of joint libraries whose participating municipalities have an alternate option for exempting which is to levy and expend an amount not less than the average of the previous 3 years (ss.43.64 (2)(c)). Exempting library communities are required to provide written notification to the county annually. The County Code requires that the notification be from the local governing body rather than from the clerk alone. The Code also requires a deadline date of September 30 so that the County Executive Budget available to supervisors and the general public can properly reflect the county library taxation levels in the Adopted Budget in November. For 2017 tax purposes, exempting communities must also have a library that meets or exceeds minimum county standards as certified by the library board. (The libraries have already received their standards certification letters.)
If you would like to exempt your community from the Waukesha County library tax, the form (on page 2), Notice of Exemption from Waukesha County Library Levy 2016 Tax for 2017 Purposes must be approved by the Municipality’s governing body, signed, and returned to Bridges Library System no later than September 30, 2016. Also include a copy of your adopted municipal ordinance or resolution certifying that your library appropriation meets or exceeds the requirements. Email submission is acceptable as long as the form includes the actual signature.
Thank you for providing library services to our citizens. Strong libraries build strong communities and your commitment to financially support your library is important and valued! Notice of Exemption from Waukesha County Library Levy 2016 Tax for 2017 Purposes
Name of Community: Village of Menomonee Falls Name of library: Menomonee Falls Public Library
We recognize that, pursuant to ss 43.64 Wisconsin Statutes, to obtain an exemption from the 2016 county library levy for 2017 purposes, the municipality must certify that during budget year 2017, its library will be provided and be allowed to expend no less than the county library tax rate in the prior year, $0.283021 per $1,000 Equalized Value.
In the case of joint library, an alternate exemption option exists pursuant to ss 43.64 (2) (c). Under this language, each participating municipality in the joint library has the option to certify that during its budget year 2017, the library will be provided and allowed to expend no less than the average of the funding levels of the previous 3 years.
We further recognize that, pursuant to state law, listed funding must be only from municipal sources, not the entire library budget. Reported amounts must exclude fines, fees, and other revenues. Capital expenditures are excluded as well.
I am authorized to certify that the governing body of the municipality has enacted an ordinance or resolution pledging that it will appropriate and allow the library to expend no less than a rate of $0.283021 per $1,000 of the actual state Equalized Value amount for the community that is published by the state on or about August 15, 2016 or, in the case of a joint library whose municipality may choose this option, that the participating municipality will appropriate and allow the library to expend no less than the average of the funding levels of the previous 3 years.
The community meets its requirement stated above and is therefore eligible for exemption from the 2017 Waukesha County library levy.
______Mark F. Fitzgerald, Village Manager ______Name and Title of Person filling out this form:
______Signature Date
This form, along with a copy of the municipal resolution/ordinance, must be filed no later than September 30, 2016.
Send to: Bridges Library System 741 N. Grand Avenue, Suite 210 Waukesha, WI 53186 Or email to [email protected] Village of Menomonee Falls, Resolution No. ___-R-16
A RESOLUTION EXEMPTING THE VILLAGE FROM THE WAUKESHA COUNTY LIBRARY LEVY 2016 TAX FOR 2017 PURPOSES
WHEREAS, as a county expending money for public library services to its inhabitants, Wis. Stats. §43.64(1) authorizes the Waukesha County Board to levy a tax to provide funds for such service, and
WHEREAS, Waukesha County intends to impose and collect a 2016 county library levy for 2017 purposes under Wis. Stats. §43.64(1); and
WHEREAS, Wis. Stats. §43.64(2) provides any city, town, village or school district in a county levying a tax for public library service under Wis. Stats. §43.64(1) shall, upon written application to the county board of the county, be exempted from the tax levy, if the city, town, village or school district making the application levies a tax for public library service and appropriates and expends for a library fund during the year for which the county tax levy is made a sum at least equal to an amount calculated pursuant to a formula set out in Wis. Stats. §43.64(2); and
WHEREAS, the Village of Menomonee Falls will appropriate and expend for a library fund during the year for which the county tax levy is made a sum at least equal to an amount calculated pursuant to a formula set out in Wis. Stats. §43.64(2); and
WHEREAS, the Village of Menomonee Falls has received a letter dated August 2, 2016 from Bridges Library System requesting that the Village Board adopt an exemption resolution Wis. Stats. §43.64(2) by September 30 of this year, and to authorize official to execute and return to it a document entitled Notice of Exemption from Waukesha County Library Levy 2016 Tax for 2017 Purposes.
NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the Village of Menomonee Falls as follows:
1. The Village of Menomonee Falls hereby certifies that it will appropriate and allow the library to expend no less than a rate of $0.283021 per $1,000 of the actual State Equalized Value for the Village of Menomonee Falls.
2. The Village of Menomonee Falls is therefore eligible for exemption from the county library levy.
3. The Village Clerk-Treasurer is hereby authorized to forward certified copies of this resolution to the Waukesha County Board and to Bridges Library System. 4. The Village Manager or such other Village official or employee as he may designate is hereby authorized to execute and return to Bridges Library System the document from that entity entitled Notice of Exemption from Waukesha County Library Levy 2016 Tax for 2017 Purposes.
5. A certified copy of this resolution shall be considered to be the written application to the Waukesha County Board under Wis. Stats. §43.64(2) to exempt the Village of Menomonee Falls from the Waukesha County Library Levy 2016 Tax for 2017 Purposes.
Adopted by the Board of Trustees of the Village of Menomonee Falls on the 19th day of September, 2016.
VILLAGE OF MENOMONEE FALLS
______Joseph Helm, Village President
ATTEST:
______Janice Moyer, Village Clerk
Village Board - Regular 5. d. Meeting Date: 09/19/2016 Topic: Bill Approval for August 2016 From: Mary Russart, Accounts Payable Clerk Department: Financial Services Presenter: Date of Committee Action (if required): Date of Village Board 09/19/2016 Action (if required):
Information Subject: Bill Approval for August 2016 in the amount of $13,524,397.04.
Attachments Bill Approval for Village of Menomonee Falls VILLAGE OF MENOMONEE FALLS Disbursement Summary - Aug 2016
Vendor Item Description G/L Account Description Line Total 1-800-RADIATOR & A/C 139.78 08/02/16 Dept. Supplies, Radiator #45 Department Supplies 139.78
AARONIN STEEL SALES INC 53.25 08/11/16 Welding Supplies Welding Supplies 53.25
ACTUANT 265,961.00 08/12/16 MRO Developer Incentive 265,961.00
AIR PLUS LLC 398.68 08/11/16 Dept. Supplies, mount/drive kit & drier #55 Department Supplies 398.68
AIRGAS-BOX 802576 324.03 08/02/16 Dept. Supplies, Cooling Bandanas, Hard Hat, Department Supplies 324.03 Safety Glasses & Rubber Boots
AIRWAY SALES INC 200.88 08/02/16 Dept. Supplies-20x20x1 filter Department Supplies 95.04 Dept. Supplies-20x25x1 filter Department Supplies 105.84
ALL COUNTY ELECTRIC SUPPLY INC 3,850.00 08/11/16 SOS Maint-Wells/Springs/Replace adjustable SOS Maint-Wells/Springs 3,850.00 frequency drive-Leon Booster Sta.
ALL-WAYS CONTRACTORS, INC. 6,169.18 08/25/16 Retainages 8,513.68 Watermain-Constr.(Assess) (2,344.50)
ALSCO 2,545.50 08/02/16 Uniforms Uniforms 164.73 Uniforms/Protective Equipment Uniforms/Protective Equipment 444.76 Contracts-Alsco mop and rug service May 2016 Contracts 146.14
08/11/16 Uniforms/Protective Equipment Uniforms 172.69 Uniforms/Protective Equipment Uniforms/Protective Equipment 271.60 Pumping Supplies & Exp/July 29 2016 Pumping Supplies & Exp 97.94 Dept. Supplies/July 29 2016 Department Supplies 34.61 Contracts-mat and rug service #IMIL1101054 Contracts 73.07 July 2016 08/25/16 Uniforms Uniforms 343.76 Uniforms/Protective Equipment Uniforms/Protective Equipment 543.20 Dept. Supplies/Aug 12 2016 Department Supplies 34.61 Pumping Supplies & Exp/Aug 12 2016 Pumping Supplies & Exp 91.89 Dept. Supplies/Aug 5 2016 Department Supplies 34.61 Pumping Supplies & Exp/Aug 5 2016 Pumping Supplies & Exp 91.89
AMER LANDSCAPE 704.00 08/25/16 Contracts Contracts 704.00
AMER SEWER PARTS & CLEANING INC 48.95 Page 1 of 26 Vendor Item Description G/L Account Description Line Total 08/11/16 RM-Equipment/Tyger tail-Jetter RM-Equipment 48.95
Anthem Dental Wires 3,736.84 08/02/16 Prepaid Dental 3,736.84
ARCHITECTURAL WORKSHOP, LLC 87,595.34 08/11/16 DPW facility, architectural services, July, 2016 CapOut-Bldg Imp (Public Works) 87,595.34
ASSOCIATED BANK-CREDIT CARD 1,954.76 08/16/16 Ambulance Supplies 96.17 Office Supplies 49.00 Shipping Computer Hardware 11.11 Credit Card - Electronic Filing Fees Filing Fees 41.10 Credit Card - Fee for electronic copies Filing Fees 22.50 Vehicle Purchases Vehicle Purchases 165.00 Pearstone BNC Male to RCA Male 75 Ohm A/V System 27.90 Video Cable - 50' (15 m) Pearstone 2 RCA Male to 2 RCA Male Audio A/V System 49.90 Cable (50') Pearstone 50' SDI Video Cable - BNC to BNC A/V System 99.80
Comprehensive BBLCM Female BNC to Female A/V System 14.94 BNC Adapter for Chassis Mount Pearstone 1.5' SDI Video Cable - BNC to BNC A/V System 39.00
Netgate RCC-VE 4860 1U System with CentOS Computer Hardware 649.00
08/25/16 Membership/Publications 225.00 Misc Revenue 191.76 RM-Vehicles 33.06 Training & Education 100.00 Supplies-Building 94.59 Recycling Oper.Supplies 44.93
AT&T-2015 BOX 5080 4,017.06 08/02/16 Telephone Service 1,336.44 08/25/16 Telephone Service 2,680.62
AT&T-5019 388.60 08/02/16 Internet Service 388.60
AT&T-BOX 5017 514.37 08/25/16 Telephone Service 514.37
AUTO BRAKE CLUTCH & GEAR CO 11.90 08/11/16 RM-Vehicles, Safety Trailer RM-Vehicles 11.90
AVI SYSTEMS INC. 2,024.90 08/02/16 Replace Projector in Boardroom RM-AV System 2,024.90
AYRES ASSOCIATES INC. 13,545.50 08/11/16 CapOut-Bldg Imp (Public Works)- Survey and CapOut-Bldg Imp (Public Works) 4,170.00 Wetland Delin Services- Central PW Facility- PNo. 15025
Page 2 of 26 Vendor Item Description G/L Account Description Line Total 08/11/16 Misc Costs/VMF Eng. Misc Costs/VMF Eng. 3,415.50 08/16/16 Water Utility Project Expenses-St. Fransis & St. Water Utility Project Expenses 5,960.00 Mark WM Inspec-PNo. 41184
BADGER METER INC 12,501.17 08/11/16 Meters/Model 70/1 1/2"Hex meters Meters 2,638.80 Meters/1 1/2" Hex Meters Meters 1,890.00 Transponders/1 1/2"Orion Intergal TP Transponders 1,207.50 Transponders/1" Orion TP Transponders 1,306.44 Transponders/Universal Remotes Transponders 1,643.25 08/25/16 TD-Maint-Meters/Frieght cost-reference req TD-Maint-Meters 48.62 #64196 Meters/2" Eliptical 170 Meters 3,766.56
BALESTRIERI ENVIRONMENTAL & 38,025.00 08/11/16 DPW Facility Project, asbestos abatement for CapOut-Bldg Imp (Public Works) 8,750.00 N72W15756 Good Hope Road home, CapOut- Bldg Imp (DPW) CapOut-Bldg Imp (Public Works) CapOut-Bldg Imp (Public Works) 29,275.00
BANK OF MEMORIES & FLOWERS 136.58 08/16/16 Memorial Flowers Relations/Recognition 136.58
BANK OF NEW YORK 400.00 08/25/16 Bond #118 Inv. 252-1965641 Bond Expenses 400.00
Bank of New York Bond Pmt Wires 464,384.38 08/30/16 Interest Payments on Long-Term Debt 364,384.38 Tfr from Municipal Facilities (159,500.00) Tfr from TIF#5 (121,062.50) Tfr to Debt Service 389,298.88 Transfer from TID 8 (94,336.38) Transfer to TID #8 94,336.38 Tfr from TIF#4 (94,336.38) NP-TID #5 Long-Term Refi #104 100,000.00 Tfr from TID #12 (14,400.00)
BARNETT, DIANA L 30.00 08/25/16 Misc PD Revenues 30.00
BATTERIES + BULBS 373.83 08/11/16 RM-Sirens RM-Sirens 359.45 Dept. Supplies/9v lithium batteries-flow meters Department Supplies 14.38
BEARINGS INC 22.04 08/02/16 Supplies-Building 2 belts b60 for station #3 Supplies-Building 22.04
BECKER, GEORGE 5.40 08/11/16 Court Receipts 5.40
BIZZIE BUILDING 704.00 08/16/16 A/R Tax Levy 704.00
BLAIRS TRUE VALUE 73.89
Page 3 of 26 Vendor Item Description G/L Account Description Line Total 08/11/16 Willowood Park, Trad Bypass Pruner, COP Willowood Park 26.98 Bonding RM-Equipment RM-Equipment 5.99 08/16/16 short paid inv - balance due Office Supplies 14.77 08/25/16 Dept. Supplies Department Supplies 24.00 loose screws nuts bolts Department Supplies 2.15
BLAZE LANDSCAPE CONTRACTORS, INC 3,366.61 08/25/16 July, 2016 Contract Lawn Care for Falls Parkway Contract Lawn Care 1,843.75 Phase I July, 2016 Contract Lawn Care for Fire Stn #1 Contract Lawn Care 847.86
July, 2016 Contract Lawn Care for Fire Stn #5 Contract Lawn Care 675.00
BLUEPRINTS INC 382.17 08/11/16 DPW Facility, specs printing charges, CapOut- CapOut-Bldg Imp (Public Works) 382.17 Bldg Imp (Public Works)
BUELOW VETTER BUIKEMA OLSEN 935.00 08/02/16 Buelow Vetter Invoice Legal Services 935.00
BURKARD JULIE 16.14 08/11/16 Office Supplies 16.14
BUTLER POLICE DEPT 122.80 08/16/16 Bail Transfers 122.80
CARLIN HORTICULTURAL SUPPLIES 123.78 08/02/16 Trees Trees 123.78
CDW GOVT INC 1515 1,038.08 08/02/16 VEC Spectra SP-PC Headphones RM-Computer Hardware 29.84 08/11/16 StarTech.com SATA to LP4 Power Cable Adapter - Computer Hardware 5.02 F/M NVIDIA Quadro M4000 graphics card - Quadro Computer Hardware 821.25 M4000 - 8 GB 08/16/16 APC RBC48 Replacement Battery Cartridge RM-Computer Hardware 86.61 eReplacements Replacement Battery for the RM-Computer Hardware 95.36 APC RBC7
CENTURYLINK 54.77 08/25/16 Telephone Service 54.77
CHAPTER 13 TRUSTEE 189.24 08/11/16 Garnishment Deduct Payable 94.62 08/25/16 Garnishment Deduct Payable 94.62
CINTAS FIRST AID & SAFETY 1,759.60 08/02/16 hydro test SCBAs Tech Supplies & Expenses 487.60 08/11/16 hydro test SCBAs Tech Supplies & Expenses 508.80 Hydro test airpacks Tech Supplies & Expenses 572.40 08/16/16 Hydro test Tech Supplies & Expenses 190.80
CLEAR CUT PRINT SOLUTIONS INC 3,001.63
Page 4 of 26 Vendor Item Description G/L Account Description Line Total 08/16/16 Dept. Supplies Department Supplies 50.00 08/25/16 Postage/Postage and billing prep AUG 2016 Postage/Shipping 1,475.82 Misc Cust Acct Suppl&Exp/Bill Prep AUG 2016 Misc Cust Acct Suppl&Exp 444.75
Postage/Fold/insert/set up AUG 2016 Postage 1,031.06
COMM MEMORIAL HOSP. BOX 268 120.00 08/02/16 Investigative Expenses - blood draw Investigative Expenses 60.00
08/25/16 Investigative Expenses - blood draw Investigative Expenses 60.00
COMMUNITY MEM HOSP 1,517.67 08/16/16 Ambulance Supplies per attached invoices Ambulance Supplies 809.81 08/25/16 EMS Supplies per attached Ambulance Supplies 707.86
COMPASS TITLE, LLC 560.00 08/24/16 Legal Services 560.00
COMPLETE OFFICE OF WISCONSIN 1,023.33 08/02/16 Elect Expenses - labels Elect Expenses 86.30 Office Supplies- Pens for Dept Office Supplies 8.33 08/11/16 Office Supplies - Misc. supplies received on Office Supplies 29.51 6/27/16 - Inv# 600759 Office Supplies - Misc. supplies received on Office Supplies 53.66 7/20/16 - Inv# 614787 Dept. Supplies - Officer Memo Books - Inv# Department Supplies 243.60 615852 & 617611 Inv 629023 UNV35617 3 X 3 POST IT NOTES Office Supplies 8.99 Inv 629023 PIL26068 V7 RETRACTABLE PENS Office Supplies 23.44 08/16/16 Office supplies Office Supplies 72.36 08/25/16 Elect Expenses - labels Elect Expenses 86.30 Elect Expenses - binders red Elect Expenses 225.72 Elect Expenses - name badge Elect Expenses 89.76 Elect Expenses - label Elect Expenses 40.26 USB drivers for training Training-Fire 55.10
CON-COR COMPANY 12.54 08/02/16 fuel hose and primer cap Tech Supplies & Expenses 12.54
CONCRETE SHORT POUR 111.00 08/11/16 CB & MH Repair, Concrete - Rotary Park II CB & MH Repair 111.00
CONDON OIL 33,345.16 08/16/16 INV 453839 Gas & Diesel Fuel 16,972.86 08/25/16 INV 623174 Gas & Diesel Fuel 16,372.30
COUNTY MATERIALS CORP 137.20 08/11/16 CB & MH Repair CB & MH Repair 137.20
CREATIVE PRODUCT SOURCING, INC. 987.91 08/11/16 PD DARE Fund Exp. - DARE supplies; request by PD DARE Fund Exp. 987.91 Ofc. Gapinski
CUMMINS NPOWER, LLC 811.84
Page 5 of 26 Vendor Item Description G/L Account Description Line Total 08/11/16 Cummins QuickServe Online Annual IT Maint/Support 600.00 Subscription 08/25/16 Pumping Supplies & Exp/Fuel line filters-Onan Pumping Supplies & Exp 211.84 Generators
D & H DEMOLITION, LLC 25,380.00 08/25/16 Retainages (2,820.00) CapOut-Bldg Imp (Public Works) 27,950.00 Land Acq - Parks 250.00
DAILY REPORTER 571.43 08/25/16 Misc Costs/VMF Eng.- Util Constr May Ave, Elsie Misc Costs/VMF Eng. 92.57 Ave, & Donald Ave-PNo. 41189 Misc Costs/VMF Eng. - Util Constr May Ave, Elsie Misc Costs/VMF Eng. 92.58 Ave, & Donald Ave-PNo. 41182 Misc Costs/VMF Eng. - Falls Pkwy Phase III-PNo. Misc Costs/VMF Eng. 293.71 62004 Misc Costs/VMF Eng. - Util Constr May Ave, Elsie Misc Costs/VMF Eng. 92.57 Ave, & Donald Ave-PNo. 41183
DARE ECOSYSTEM MANAGEMENT, LLC 11,843.40 08/25/16 Invasive Species Control in Lime Kiln, Old Falls, Invasive Species Control 11,843.40 Rotary & Village Parks
Delta Dental Wire Entries 12,722.70 08/01/16 Prepaid Dental 12,722.70
DEPT OF COMMERCE-P.O. BOX 7302 30.00 08/25/16 TD-Maint-Meters 30.00
DEPT OF NAT RES-93192 377.52 08/11/16 Environmental Clean-up Expense Environmental Clean-up Expense 337.52 08/12/16 Environmental Clean-up Expense 40.00
DICK'S BODY SHOP, INC 179.12 08/11/16 RM-Vehicles, Mirror Replacement #131 RM-Vehicles 179.12
DOHERTY, JAMES A., INC. 600.00 08/25/16 PD DARE Fund Exp. - DARE dog tags with custom PD DARE Fund Exp. 576.00 imprinting; request by Ofc. Gapinski
PD DARE Fund Exp. - shipping PD DARE Fund Exp. 24.00
DUTCH TOUCH LAWN SERVICES 14,783.00 08/11/16 Contract Lawn Care Contract Lawn Care 8,193.00 Contract Lawn Care, Mill Pond Plaza Planting Contract Lawn Care 6,590.00
E.R. WAGNER HOLDING LLC 300,000.00 08/25/16 Grading-Construction 300,000.00
Eflex Admin Fee 256.80 08/15/16 EFlex FSA 256.80
Eflex Group Wires 5,820.32
Page 6 of 26 Vendor Item Description G/L Account Description Line Total 08/12/16 Flex Spending Deduct Payable 2,910.16 08/26/16 Flex Spending Deduct Payable 2,910.16
Eflex HSA Wires 9,554.98 08/12/16 HSA Contrib Payable 4,777.49 08/26/16 HSA Contrib Payable 4,777.49
EFTPS - FED payroll JE's 284,742.97 08/12/16 Federal Withholding 60,455.16 FICA Payable 82,700.44 08/26/16 Federal Withholding 60,001.03 FICA Payable 81,586.34
EMERGENCY MEDICAL PROD 2,002.76 08/02/16 Meret double fill pro module Ambulance Supplies 83.25 nylon straps Ambulance Supplies 186.36 08/11/16 Ambulance Supplies per attached invoice Ambulance Supplies 565.64 Ambulance supplies per attached Ambulance Supplies 1,083.05 medium nasal airway Ambulance Supplies 19.47 plastic micro pin (backordered item) Ambulance Supplies 2.87 nylon strap metal buckle - red Ambulance Supplies 62.12
ESCA TECH INC 190.08 08/02/16 Dept. Supplies - cases of D-wipe towels to use at Department Supplies 190.08 range; request by Sgt. Lewek
FACTORY MOTOR PARTS CO 469.54 08/02/16 Sensor, #26 Engin RM-Vehicles 186.71 08/11/16 RM-Vehicles, Mass Air Flow Sensor #407 RM-Vehicles 132.78 08/25/16 Dept. Supplies Department Supplies 150.05
FALLS AUTO PARTS & SUPPLIES, INC. 1,673.62 08/02/16 RM-Vehicles, Filter #2012 RM-Vehicles 11.82 08/11/16 Dept. Supplies Department Supplies 39.17 RM-Vehicles - Distributer Cap #310 RM-Vehicles 48.72 RM-Vehicles - Distributer Rotor #310 RM-Vehicles 13.70 RM-Vehicles - Spark Plug #310 RM-Vehicles 46.96 RM-Vehicles - #111, Cap RM-Vehicles 49.14 RM-Vehicles - #111, Rotor RM-Vehicles 13.24 RM-Vehicles - #111, Fuel Injector RM-Vehicles 366.79 RM-Vehicles - #111, V-Belt RM-Vehicles 30.03 RM-Vehicles - #111, Intake Plenum Gasket Set RM-Vehicles 20.68
RM-Vehicles, Oil Filter #608 RM-Vehicles 15.60 RM-Vehicles, alternator #111 RM-Vehicles 193.98 RM-Vehicles, ALL-CLM 5W30 QT RM-Vehicles 11.98 RM-Vehicles, Alternator #132 RM-Vehicles 157.75 2772 primer - Solenoid RM-Vehicles 41.90 08/16/16 TD-Maint-Mains/Power rachets-maintenance mj TD-Maint-Mains 186.50 fittings TD-Maint-Hydrants/same TD-Maint-Hydrants 186.50 TD-Maint-Mains/Adapter TD-Maint-Mains 2.70 08/25/16 Clearing Transportn.Exp. Clearing Transportn.Exp. 106.98 Dept. Supplies Department Supplies 90.59 RM-Vehicles RM-Vehicles 38.89
Page 7 of 26 Vendor Item Description G/L Account Description Line Total
FASTENAL CO 18.23 08/02/16 Dept. Supplies Department Supplies 18.23
FBINAA WI CHAPTER 100.00 08/25/16 Training & Education 100.00
FEDEX 61.24 08/16/16 FedEx Inv 5-493-24437 Postage/Shipping 61.24
FERGUSON WATERWORKS 1,502.00 08/02/16 Erosion Control Culverts/Ditching 752.00 08/25/16 TD-Maint-Mains/6" Repair Couplings TD-Maint-Mains 750.00
FISHER SCIENTIFIC 2,956.09 08/02/16 Watr Treat-Oper Expenses/General purpose Watr Treat-Oper Expenses 2,956.09 refrigerator-Lab
Focus Credit Union JE 14,440.00 08/12/16 Savings Deduct - Credit Union 7,220.00 08/26/16 Savings Deduct - Credit Union 7,220.00
FOSTER COACH SALES INC 574.86 08/11/16 RM-Vehicles, I-4G Programming, Large Hooks & RM-Vehicles 574.86 Small Hooks #418
FOX WELDING SALES 653.52 08/02/16 Oxygen delivery 7-25-16 Ambulance Supplies 154.67 08/11/16 Oxygen delivery 8-1-16 Ambulance Supplies 85.04 08/16/16 Oxygen delivery 8-8-16 Ambulance Supplies 39.04 08/25/16 Welding Supplies Welding Supplies 233.74 Oxygen delivery 8-15-16 Ambulance Supplies 141.03
FREHAN TOOLS, INC. 2,990.00 08/11/16 TD-Maint-Hydrants/Hydrant Shafts TD-Maint-Hydrants 2,250.00 TD-Maint-Hydrants/Hydrant op sockets TD-Maint-Hydrants 540.00 Pumping Supplies & Exp/Machine high pressure Pumping Supplies & Exp 200.00 coupling-Well #9 compressor
FROEDTERT & COMMUNITY HLTH WORKFORCE 449.00 08/25/16 full time physical Employee Exams/Evaluations 424.00 TB test for EMS schooling Employee Exams/Evaluations 25.00
FUEL SYSTEMS INC 1,295.04 08/11/16 RM-Vehicles, Powerstroke Injectors #403 (Unit RM-Vehicles 1,295.04 #2751)
GAI CONSULTANTS 6,768.95 08/02/16 Storm-Inspection Storm-Inspection 1,447.00 2096014 - Megal Drive Road & Storm Con. - Street-Inspection 332.22 PNo. 41161 - Street-Inspection 2096014 - Megal Drive Road & Storm Con. - Storm Utility Project Expenses 332.23 PNo. 41161 - Storm 2095165 - Megal Drive Road & Storm Con. - Street-Inspection 997.75 PNo. 41161 - Street-Inspection
Page 8 of 26 Vendor Item Description G/L Account Description Line Total 08/02/16 2095165 - Megal Drive Road & Storm Con. - Storm Utility Project Expenses 997.75 PNo. 41161 - Storm Street-Inspection Street-Inspection 1,447.00 08/11/16 2095163 - WU - Princeway Reconstruction - Water Utility Project Expenses 607.50 PNo. 41176 2095163 - WU - Princeway Reconstruction - Water Utility Project Expenses 607.50 PNo. 41177
GEAR WASH, LLC 54.91 08/02/16 Hippman on gear Uniforms 54.91
GENERAL COMMUNICATIONS 3,188.22 08/25/16 Dept. Supplies Department Supplies 45.00 RM-Vehicles RM-Vehicles 128.35 Vehicle Purchases - new squad set up for police Vehicle Purchases 3,014.87 aide van; includes installation labor
GERSCHKE LANDSCAPING 480.00 08/16/16 RM-Building 480.00
GFC LEASING 3,490.84 08/11/16 W8749 - Canon Multifunction Device - Rent-Off.Eq. 247.63 imageRUNNER ADVANCE C5030 W8750 - Canon Multifunction Device - Rent-Off.Eq. 247.63 imageRUNNER ADVANCE C5030 W8740 - Canon Multifunction Device - Rent-Off.Eq. 192.02 imageRUNNER 3235i W8628 - Canon Multifunction Device - Rent-Off.Eq. 336.49 imageRUNNER ADVANCE 6055 W9556 - Canon Multifunction Device - Rent-Off.Eq. 374.67 imageRUNNER ADVANCE C5045 Z9518 - Canon Multifunction Device - Rent-Off.Eq. 352.20 imageRUNNER ADVANCE C5250 BA3379 - Canon Multifunction Device - Rent-Off.Eq. 490.44 imageRUNNER ADVANCE C7260 W9239 - Canon Multifunction Device - Rent-Off.Eq. 621.72 imageRUNNER ADVANCE C7055 W8979 - Canon Multifunction Device - Rent-Off.Eq. 628.04 imageRUNNER ADVANCE C7055
GLENDALE MUNICIPAL COURT 412.00 08/16/16 Bail Transfers 412.00
GLOBAL CONNECT 68.46 08/25/16 16 Voice Message Broadcasts Emergency Notification Service 68.46
GOODYEAR COMMERCIAL TIRE 540.82 08/16/16 RM-Vehicles, Tire Stock RM-Vehicles 376.20 RM-Vehicles, Chrome Valve Extension #402 RM-Vehicles 164.62
GORDIE BOUCHER(FORM SCHWISTER) 2,333.91 08/11/16 Clearing Transportn.Exp. Clearing Transportn.Exp. 501.59 RM-Vehicles RM-Vehicles 28.83 08/25/16 Dept. Supplies Department Supplies 11.15
Page 9 of 26 Vendor Item Description G/L Account Description Line Total 08/25/16 RM-Vehicles RM-Vehicles 431.87 RM-Vehicles/ INV 245582 RM-Vehicles 1,308.89 RM-Vehicles/INVOICE 246660 RM-Vehicles 9.45 RM-Vehicles/INV 246658 RM-Vehicles 42.13
GORDON FLESCH COMPANY, INC. 2,388.01 08/11/16 ImageCARE Base Charge Computer Supplies 316.00 W8749 - Canon Multifunction Device - Computer Supplies 30.12 imageRUNNER ADVANCE C5030 W8750 - Canon Multifunction Device - Computer Supplies 173.73 imageRUNNER ADVANCE C5030 W8740 - Canon Multifunction Device - Computer Supplies 17.67 imageRUNNER 3235i W8628 - Canon Multifunction Device - Computer Supplies 50.22 imageRUNNER ADVANCE 6055 W9556 - Canon Multifunction Device - Computer Supplies 146.46 imageRUNNER ADVANCE C5045 Z9518 - Canon Multifunction Device - Computer Supplies 11.45 imageRUNNER ADVANCE C5250 BA3379 - Canon Multifunction Device - Computer Supplies 355.69 imageRUNNER ADVANCE C7260 W9239 - Canon Multifunction Device - Computer Supplies 241.32 imageRUNNER ADVANCE C7055 W8979 - Canon Multifunction Device - Computer Supplies 287.05 imageRUNNER ADVANCE C7055 N3057 - Canon Multifunction Device - Computer Supplies 41.08 imageRUNNER 2870 R1659 - Canon Multifunction Device - Computer Supplies 34.35 imageRUNNER 3045 S8364 - Canon Multifunction Device - Computer Supplies 91.86 imageRUNNER 3230 K7685 - Canon Multifunction Device - Computer Supplies 2.70 imageRUNNER 3300 V6475 - Canon Multifunction Device - Computer Supplies 51.74 imageRUNNER ADVANCE C5030 V6483 - Canon Multifunction Device - Computer Supplies 439.80 imageRUNNER ADVANCE C5030 V9644 - Canon Multifunction Device - Computer Supplies 49.95 imageRUNNER ADVANCE C5030 V6374 - Canon Multifunction Device - Computer Supplies 46.82 imageRUNNER ADVANCE C7055
GRAINGER 23.05 08/11/16 new gauges for hose tester Tech Supplies & Expenses 23.05
GREAT LAKES HIGHER EDUCATION 168.98 08/11/16 Garnishment Deduct Payable 168.98
GRIFFIN CHEVROLET 748.54 08/11/16 Dept. Supplies Department Supplies 117.95 RM-Vehicles, Test F-Wheel #310 RM-Vehicles 159.89 RM-Vehicles, Plate #310 RM-Vehicles 49.00 RM-Vehicles, Valve #133 RM-Vehicles 36.02 08/25/16 RM-Vehicles RM-Vehicles 385.68
Page 10 of 26 Vendor Item Description G/L Account Description Line Total HACH CHEMICAL CO 473.89 08/25/16 Watr Treat-Oper Expenses/DPD Free Watr Treat-Oper Expenses 473.89 CHL/TRyptic Soy Broth
HAMM JORDAN & THRAMS ANDREW 57.30 08/11/16 Refunds 57.30
Hastings Air Energy Control Inc 484.00 08/25/16 Moved 3 stops on track at new Sta 1 RM-Building 484.00
HD SUPPLY WATERWORKS, LTD. 1,186.50 08/11/16 TD-Maint-Hydrants/Backflow TD-Maint-Hydrants 518.00 perventor/Adapter-Fair oak tank fill TD-Maint-Mains/MJFL Valve-Laural Lane TD-Maint-Mains 668.50
HENDERSON, DORIS 25.00 08/11/16 Court Receipts 25.00
HINTZE, JOAN 345.41 08/11/16 Travel Expenses 340.00 08/25/16 Travel Expenses 5.41
HUMANA SPECIALTY BENEFITS 2,577.12 08/11/16 INV. 582465683 Prepaid Elective Benefits 2,577.12
HUMANA, INC. 255,971.92 08/03/16 Prepaid Health Insurance 255,971.92
HYQUIP LLP 159.39 08/02/16 Dept. Supplies, Nylon Sleeve Department Supplies 63.69 Dept. Supplies, Male JIC x Male O-Ring Boss Department Supplies 1.25
08/11/16 Dept. Supplies, Male Elbow, PTFE w/Steel Crimp Department Supplies 76.70 Ftgs Dept. Supplies, QCAB Male Connector Department Supplies 17.75
IAAP 141.00 08/11/16 Training & Education - IAAP admin. professional Training & Education 141.00 membership renewal
IBS OF METRO MILW D.O. 685.70 08/11/16 Dept. Supplies - stock Department Supplies 342.85 RM-Vehicles - Batteries Stock RM-Vehicles 227.90 08/25/16 RM-Vehicles RM-Vehicles 114.95
ICMA - payroll JE's 2,741.92 08/12/16 Def Comp/Roth Ded Payable 1,370.96 08/26/16 Def Comp/Roth Ded Payable 1,370.96
ILLINGWORTH-KILGUST MECHANICAL, INC. 353.75 08/11/16 Investigate unit tripped the breakers-sta 3 RM-Building 353.75
INDUSTRIAL MARKETING 61.92 08/11/16 Dept. Supplies - Seal Inspection Door Department Supplies 48.96 08/25/16 R&M - Equipment R&M - Equipment 12.96
Page 11 of 26 Vendor Item Description G/L Account Description Line Total
INDUSTRY SERVICES DIVISION 30.00 08/25/16 TD-Maint-Meters 30.00
INTEGRIS EQUIPMENT 8,384.95 08/16/16 Lucas Chest Comp System Tech Supplies & Expenses 8,384.95
INTERSTATE PUMP & TANK INC 2,362.10 08/11/16 RM-Fuel System RM-Fuel System 485.00 Annual Functionality Testing and repairs, Good RM-Fuel System 913.95 Hope Garage 08/25/16 RM-Fuel System RM-Fuel System 963.15
INTL CONF OF POLICE CHAPLAINS 125.00 08/11/16 Training - annual membership renewal for Training & Education 125.00 Chaplain Russell Knoth
INTNL ASSOC OF FF-LOCAL 3879 431.20 08/11/16 Union Dues Deduct - Fire 215.60 08/25/16 Union Dues Deduct - Fire 215.60
JFTCO, INC 247.48 08/11/16 Dept. Supplies, Nut, Bracket, Bolt, Washer #55 Department Supplies 78.66
08/25/16 Dept. Supplies Department Supplies 168.82
JOHNSON SCHOOL BUS CO 4,189.25 08/16/16 Senior Bus Transportation Costs (IVN44470) Senior Transportation 595.50
Senior Bus Transportation Costs (IVN44471) Senior Transportation 933.00
Senior Bus Transportation Costs (IVN44472) Senior Transportation 1,281.00
Senior Bus Transportation Costs (IVN44474) Senior Transportation 1,379.75
JOURNAL SENTINEL-BOX 2929 184.60 08/25/16 Milwaukee Journal Sentinel newspaper Training & Education 184.60 subscription renewal; 1 year, 7 days a week
JOURNAL SENTINEL-BOX 78932 1,428.93 08/16/16 Misc Revenue 1,428.93
KAESTNER AUTO ELECTRIC CO 17.67 08/11/16 Dept. Supplies, Bosch Relay #55 Department Supplies 17.67
KAIN ENERGY CORP 308.75 08/02/16 Supplies-Building-reprogram the pid for rtu-4 Supplies-Building 308.75
KAY PARK-REC CORP. 1,111.00 08/11/16 Public Education 1,111.00
KEEPER GOALS 96.00
Page 12 of 26 Vendor Item Description G/L Account Description Line Total 08/02/16 Tennis Ct Maintenance Tennis Ct Maintenance 96.00
KEITH AND SONS OVERHEAD DOOR 189.60 08/11/16 RM-Building RM-Building 189.60
KEITH, LORIA A. 40.69 08/25/16 RE Taxes Refundable 40.69
KENOSHA CIRCUIT COURT 1,353.10 08/25/16 Bail Transfers 1,353.10
KIMBALL MIDWEST 1,538.34 08/02/16 Dept. Supplies, See Attached Department Supplies 393.87 08/11/16 Dept. Supplies, Shop Supplies (cable ties, Department Supplies 753.10 screws, washers, drill bits, etc) 08/25/16 Dept. Supplies Department Supplies 391.37
KONE INC 1,121.52 08/02/16 Contracts-July 2016 elevator maintenance Contracts 373.84 Mechanicals Contract-kone May 2016 Mechanicals Contract 373.84 08/25/16 Contract-kone for August Contracts 373.84
KPRG AND ASSOCIATES, INC. 122,375.69 08/11/16 Environmental Clean-up Expense-Western Environmental Clean-up Expense 114,885.61 Industries Property-PNo. 62003 Contracts-Kohl's Distrib Center (N54W13901 Contracts 1,487.00 Woodale Dr) 08/25/16 Misc Costs/VMF Eng. - Knowles-Nelson Misc Costs/VMF Eng. 1,263.33 Stewardship Program-PNo. 62101 DPW facility, environmental testing/work, CapOut-Bldg Imp (Public Works) 4,739.75 CapOut-Bldg Imp (Public Works)
LABOR ASSOC OF WI INC. 140.00 08/11/16 Union Dues Deduct - Police 70.00 08/25/16 Union Dues Deduct - Police 70.00
LAKESIDE INTL TRUCK 7.72 08/25/16 Dept. Supplies Department Supplies 7.72
LANGE ENT 169.49 08/11/16 House Numbers House Numbers 169.49
LANNON STONE PROD INC 459.80 08/11/16 TD-Maint-Mains/3/4"TB TD-Maint-Mains 113.79 TD-Maint-Mains/same TD-Maint-Mains 116.38 Priv.Driv.Culvert Repair Priv.Driv.Culvert Repair 229.63
LARK UNIFORM OUTFITTERS 264.85 08/02/16 Paramedic smocks - lautenbach / Schone Uniforms 45.90 Wagner Paramedic Smock Uniforms 24.95 08/11/16 Paramedic smocks - Klotka / C&P Porter Uniforms 68.85 Smock Hutwagner Uniforms 24.95 Smocks - Ortell / Schlax Uniforms 45.90 08/25/16 Myers Paramedic smock Uniforms 24.95 St Pierre Paramedic Smock Uniforms 29.35
Page 13 of 26 Vendor Item Description G/L Account Description Line Total
LEE BUSINESS FORMS 464.93 08/02/16 Printing - property receipt forms; quantity Printing 464.93 2,200; request by PSS Rudie
LEFFLER CLEANING 4,022.00 08/11/16 Custodial Contract-July 2016 Custodial Contract 2,011.00 08/25/16 Custodial Contract-August Custodial Contract 2,011.00
LEWEK, MATTHEW 75.59 08/11/16 Recruitment & Personnel 75.59
LINCOLN CONTRACTORS SUPPLY 180.68 08/11/16 Rent - Equipment Rent - Equipment 19.50 Dept. Supplies, Adapter 1" Department Supplies 6.12 Dept. Supplies, 36" Landscape Rake Department Supplies 52.99 Dept. Supplies, 36" Landscape Rake & Water Department Supplies 102.07 Based Marking Paint
MAIN STREET FRAMING GALLERY 76.41 08/02/16 BC Kais Oath framed Recruitment & Personnel 76.41
MARKS, LORI 76.78 08/25/16 RM-Vehicles 76.78
MARTORANO, NICHOLAS AND 1,000.00 08/22/16 Sale of VMF Property: MARTORANO PROPERTY Sale Of VMF Property 1,000.00
MEADOWS BEN 226.38 08/11/16 Dept. Supplies Department Supplies 226.38
MENARDS - GERMANTOWN 657.67 08/02/16 Supplies-Building-salt for station 1 and 5 Supplies-Building 57.90 Dept. Supplies, Tie Wire & Top Rail Department Supplies 11.81 Dept. Supplies - Clorox disinfect wipes; quantity Department Supplies 109.80 20. request by Sgt. Lewek 08/11/16 Dept. Supplies Department Supplies 38.51 Street/Road Maint/Repair Street/Road Maint/Repair 104.27 CB & MH Repair CB & MH Repair 77.60 Dept. Supplies - PREMIUM/SELECT Department Supplies 10.36 Signs & Markings Signs & Markings 62.94 Culverts/Ditching - 4"x4" Coupler, 4"x3" Culverts/Ditching 39.75 Reducing Coupler, Corrugated Tubin-Pick 08/25/16 Park Vandalism Park Vandalism 37.45 Signs & Markings Signs & Markings 26.36 TD-Maint-Hydrants/Paint-Hydrants TD-Maint-Hydrants 67.96 RM-Building & Grounds-glass cleaner RM-Building & Grounds 12.96
MENO FALLS SCHOOL DIST 190.95 08/25/16 Trailer Tax-Meno Fls Dist 190.95
MENO FALLS VILLAGE 3,676.55 08/11/16 07594.000 2016-08 RM-Lift Station 796.04 15003.000 2016-08 Water/Sewer VMF 402.20
Page 14 of 26 Vendor Item Description G/L Account Description Line Total 08/16/16 17299.000 2016-08 Water/Sewer VMF 140.90 17357.000 2016-08 Water/Sewer VMF 155.97 17358.000 2016-08 Water/Sewer VMF 78.75 17359.000 2016-08 Water/Sewer VMF 132.62 12598.000 2016-08 Water/Sewer VMF 41.65 12599.000 2016-08 Water/Sewer VMF 29.69 12674.000 2016-08 Water/Sewer VMF 1,720.96 12683.000 2016-08 Water/Sewer VMF 114.97 12684.000 2016-08 Water/Sewer VMF 32.68 12685.000 2016-08 Water/Sewer VMF 30.12
MENO FALLS, VILLAGE OF 12,212.86 08/24/16 Deposits-Developers 12,212.86
MFPA INC 3,785.60 08/25/16 VEBA Deduct Payable 3,785.60
MFPA-TREASURER 1,596.00 08/11/16 Union Dues Deduct - Police 798.00 08/25/16 Union Dues Deduct - Police 798.00
MID-AMERICAN RESEARCH CHEMICAL 2,413.07 08/02/16 Dept. Supplies, degreaser Department Supplies 170.33 RM-Lift Station/energizer-wet wells RM-Lift Station 1,168.80 RM-Lift Station/FOG packets RM-Lift Station 478.00 08/11/16 Dept. Supplies/Insect repellnt/wasp spray Department Supplies 272.13 RM-Building & Grounds-speed wipes RM-Building & Grounds 304.00 RM-Building & Grounds-freight RM-Building & Grounds 19.81
MILLER & ASSOC 214.00 08/11/16 Dept. Supplies Department Supplies 214.00
MILLER-BRADFORD & RISBERG INC 2,336.51 08/11/16 Dept. Supplies Department Supplies 2,336.51
MILW CITY OF 158,742.69 08/25/16 SOS Milwaukee Water/July 2016 usage SOS Milwaukee Water 158,742.69
MILW LAWN SPRINKLER CORP 175.00 08/11/16 RM-Building RM-Building 175.00
MILW METRO SEW DIS-SEEBOTH 189,510.23 08/25/16 MMSD-User Charge/May 1 2016 thru July 31 MMSD-User Charge 189,510.23 2016
Minnesota Life Ins Wires 6,726.42 08/16/16 Prepaid Life 6,726.42
MODULAR PIPING SUPPLY 18.85 08/11/16 Pumping Supplies & Exp/1/2" fittings pvc-#10 Pumping Supplies & Exp 18.85
MONROE TRUCK EQUIP 160,395.00 08/11/16 CapOut-Eq.Public Works CapOut-Eq.Public Works 160,292.00
Page 15 of 26 Vendor Item Description G/L Account Description Line Total 08/11/16 Dept. Supplies - reset safety switch program Department Supplies 103.00
Nationwide Payroll JE's 23,913.80 08/12/16 Def Comp/Roth Ded Payable 11,956.90 08/26/16 Def Comp/Roth Ded Payable 11,956.90
NEENAH FOUNDRY 8,437.00 08/02/16 CB & MH Repair, Adjusting Rings CB & MH Repair 6,624.00 08/11/16 CB & MH Repair, Adjusting Rings CB & MH Repair 1,200.00 CB & MH Repair, Inlet Frame, Grate, Curb Box CB & MH Repair 376.00
CB & MH Repair, Frame CB & MH Repair 237.00
NEUS BUILDING CTR 944.50 08/03/16 Dept. Supplies Department Supplies 198.17 Dept. Supplies, STIHL OIL BAR WOODCTR Department Supplies 25.98 Watr Treat-Oper Expenses/Tri Poxy-Sta#10 Watr Treat-Oper Expenses 59.99 TD-Maint-Reservoirs/Drylk-Q tower pit TD-Maint-Reservoirs 34.97 Dept. Supplies/Bug Spray Department Supplies 12.98 Storm Sewer Maintenance, Quikrete Mix Storm Sewer Maintenance 27.96 CB & MH Repair, Quickrete Mason Mix CB & MH Repair 13.98 RM-Vehicles, Fasteners #132 RM-Vehicles 2.25 propane refill Tech Supplies & Expenses 45.08 Dept. Supplies, JH2Z 3/8"-16/8" HX BLT Department Supplies 52.99 Dept. Supplies, MILW BIT 3/16"x4" Department Supplies 4.49 Dept. Supplies, #934 1"ELB, 1/2" ELB, 1" CLOSE, Department Supplies 12.86 1" CAP RM-Vehicles, Springs #455 RM-Vehicles 2.98 RM-Building & Grounds-paint,cleaner brushes RM-Building & Grounds 67.10 for railings in main lobby RM-Building & Grounds-fastner RM-Building & Grounds 0.90 TD-Maint-Hydrants/Safety Red TD-Maint-Hydrants 30.84 TD-Maint-Reservoirs/Crack Filler TD-Maint-Reservoirs 12.99 TD-Maint-Reservoirs/Fast plug cement/roller-Q TD-Maint-Reservoirs 21.98 tower TD-Maint-Reservoirs/1 1/4" pvc/elbow-Q tower TD-Maint-Reservoirs 1.89
TD-Maint-Struc/Improvmts/Filters dehumud TD-Maint-Struc/Improvmts 59.94 #10 Dept. Supplies, funnel and tube Department Supplies 6.84 TD-Maint-Reservoirs/UGL fast plug coating-Q TD-Maint-Reservoirs 87.24 tower Dept. Supplies, PF LOKBLT 1/2x3 (25) Department Supplies 19.39 Dept. Supplies, STIHL-FAN COVER Clearing Transportn.Exp. 30.71 Dept. Supplies, M-R LUTE 30",1-3/8" AH WRAP- Department Supplies 46.95 BRC Dept. Supplies-keys Department Supplies 3.98 TD-Maint-Meters/Fasteners-Meters TD-Maint-Meters 0.20 TD-Maint-Meters/Gas cylinder TD-Maint-Meters 23.98 TD-Maint-Mains/18" cold chisel TD-Maint-Mains 18.09 Dept. Supplies/9" tie downs-Vac All Department Supplies 16.80
NEUS SUPPLY LINE, INC. 972.00 08/02/16 Dept. Supplies, IPE Diamond Deck Department Supplies 972.00
Page 16 of 26 Vendor Item Description G/L Account Description Line Total
NOT JUST WORDS 141.51 08/25/16 Fire Inspection sheets (1000) Fire Prevention 141.51
OCCUPANT 416.09 08/11/16 Refunds 416.09
PARTS HUT WAUKESHA 230.55 08/11/16 Dept. Supplies - clamps, belts, mini halogen, non- Department Supplies 203.78 chlor cln Dept. Supplies - degreaser and cleaner Department Supplies 26.77
PEIFFER'S PIGGLY WIGGLY 89.95 08/16/16 cake and supplies for BC swearing in Recruitment & Personnel 64.95 Water for stations (extreme heat days) Department Supplies 25.00
PERSONNEL EVALUATION, INC. 20.00 08/11/16 Employee Exams/Evaluations - PEP test for Employee Exams/Evaluations 20.00 police aide candidate
PEST PATROL CO. 224.00 08/02/16 Sta 4 monthly treatment RM-Building 32.00 Sta 1 monthly treatment RM-Building 32.00 Monthly treatment sta 3 RM-Building 32.00 Sta 2 & 5 monthly treatments RM-Building 64.00 08/16/16 Sta 3 & 4 monthly treatments RM-Building 64.00
PIRANHA PAPER SHREDDING 125.00 08/11/16 MUN - Service of First Full Size Executive RM-Computer Hardware 30.00 Security Console MUN - Service of Additional Full Size Executive RM-Computer Hardware 24.00 Security Console MUN - Service of P2 Security Container RM-Computer Hardware 24.00 MUN - Service of P3 Security Container RM-Computer Hardware 12.00 FS3 - Service of P2 Security Container RM-Computer Hardware 35.00
PITNEY BOWES, INC.371887 388.76 08/16/16 Postage Postage/Shipping 388.76
POMPS TIRE SERV INC 737.44 08/02/16 Dept. Supplies, Flat Repair #36 Department Supplies 356.00 08/11/16 Clearing Transportn.Exp. Clearing Transportn.Exp. 121.32 Dept. Supplies Department Supplies 121.32 08/25/16 RM-Vehicles RM-Vehicles 138.80
PORT-A-JOHN INC 172.00 08/11/16 Portable Toilet Rental Portable Toilet Rental 172.00
PUBLIC SERV COMMISSION OF WI 23.00 08/11/16 INV 1607-I-03580 Direct Assessment Regulatory Commission Exp 23.00
QUALITY ELECTRIC SERV INC 238.50 08/02/16 Supplies-Building-blower and motor repair Supplies-Building 238.50 station #4
Page 17 of 26 Vendor Item Description G/L Account Description Line Total QUALITY RUBBER STAMP LLC 32.95 08/11/16 Elect Expenses - stamp Elect Expenses 32.95
R & R INSURANCE SERVICES, INC. 20.00 08/11/16 Office Supplies - Notary - Karen Lang Office Supplies 20.00
R.A. SMITH NATIONAL 392.40 08/25/16 Street-Outside Engineering - Surveying for Street-Outside Engineering 392.40 Cherokee Dr Water Main Relay - 41190
RED THE UNIFORM TAILOR 1,625.42 08/02/16 Uniforms - trousers for Ofc. Brooks; request by Uniforms 74.95 Sgt. Lewek Uniforms - long sleeve shirts and V-neck sweater Uniforms 188.85 for Ofc. Sterr; request by Sgt. Lewek
Uniforms - jacket for PA Finley and raincoat for Uniforms 158.05 PA Johnston; request by Sgt. Lewek
Uniforms - short sleeve shirt for Ofc. Schroeder; Uniforms 45.95 request by Sgt. Lewek Uniforms - trousers for Ofc. C. Bellows; request Uniforms 74.95 by Sgt. Lewek Uniforms - trousers for Sgt. Tuszkiewicz; request Uniforms 79.95 by Sgt. Lewek 08/11/16 Uniforms - trousers for Ofc. Hansen; request by Uniforms 79.95 Sgt. Lewek 08/16/16 Class A Uniform for new BC Uniforms 922.77
REGISTER OF DEEDS 180.00 08/16/16 Misc Revenue 120.00 08/24/16 Filing Fees 60.00
REILLY, PENNER & BENTON 77,350.00 08/11/16 INV 48763 SPEC REVENUE FUND Audit/Acctg. Serv. 750.00 INV 48763 CDA'S MASTER DEV. FUND Audit/Acctg. Serv. 450.00 INV 48763 SOLID WASTE Audit/Acctg. Serv. 300.00 INV 48763 MUNICIPAL FACILITIES Audit/Acctg. Serv. 800.00 INV 48763 GENERAL PROJECTS & LARGE EQUIP Audit/Acctg. Serv. 900.00
08/16/16 INV 48796 SEWER UTILITY Audit/Acctg. Serv. 6,650.00 INV 48797 WATER UTILITY Audit and Financial Services 15,000.00 INV 48785 GENERAL FUND Audit/Acctg. Serv. 40,750.00 INV 48795 TIF #4 Audit/Acctg. Serv. 700.00 INV 48794 TIF #5 Audit/Acctg. Serv. 700.00 INV 48793 TIF #6 Audit/Acctg. Serv. 1,800.00 INV 48792 TIF #7 Audit/Acctg. Serv. 1,800.00 INV 48791 TIF #8 Audit/Acctg. Serv. 2,200.00 INV 48790 TIF #9 Audit/Acctg. Serv. 950.00 INV 48789 TIF #10 Audit/Acctg. Serv. 1,300.00 INV 48788 TIF #11 Audit/Acctg. Serv. 900.00 INV 48787 TIF #12 Audit/Acctg. Serv. 1,400.00
REINDERS INC 460.36 08/11/16 Ball Diamonds, Turface Quick Dry Ball Diamonds 460.36
Page 18 of 26 Vendor Item Description G/L Account Description Line Total
RENNERTS FIRE EQUIP SERV 41.12 08/25/16 RM-Vehicles RM-Vehicles 41.12
ROAD EQUIP PARTS CTR 233.70 08/11/16 Dept. Supplies Department Supplies 233.70
ROSKOPFS SERV & TOWING LLC 567.00 08/16/16 Towing & Storage Towing & Storage 567.00
RUEKERT & MIELKE 2,886.00 08/11/16 Professional Services/Scada Service-sta.#9/10 Professional Services 1,813.50
Monitoring Equipment/Scada service- Monitoring Equipment 1,072.50 Westbrook/SSLS
SAFEBUILT 88,734.51 08/11/16 Cert Commty Payable Cert Commty Payable 3,931.25 Building Inspector Building Inspector 2,491.47 08/16/16 Cert Commty Payable Cert Commty Payable 1,700.00 Building Inspector Building Inspector 77,682.79 08/25/16 Inspection Services/July 2016 inspections Inspection Services 2,929.00
SAFETYMART 302.00 08/25/16 TD-Maint-Mains/Electric blower-CSE TD-Maint-Mains 151.00 TD-Maint-Meters/same-CSE TD-Maint-Meters 151.00
SALAMONE SUPPLIES 1,377.59 08/02/16 Supplies-Building-stainless steel wipes Supplies-Building 86.99 08/11/16 Custodial Supplies-roll towels Custodial Supplies 354.97 RM-Building & Grounds-vac bags Custodial Supplies 46.80 Supplies-Building-garbage bags 33x40 Supplies-Building 43.72 Supplies-Building-33x40 garbage bags Supplies-Building 43.72 Supplies-Building-ss single fold towels Supplies-Building 42.18 multi fold garbage bags Supplies-Building 31.98 TD-Maint-Struc/Improvmts-toilet paper TD-Maint-Struc/Improvmts 104.25 TD-Maint-Struc/Improvmts-roll towels TD-Maint-Struc/Improvmts 152.13 Custodial Supplies-2ply 1000 Custodial Supplies 168.00 Custodial Supplies-paper towels Custodial Supplies 118.65 Custodial Supplies-tp Custodial Supplies 104.25 Custodial Supplies-tri fold towels Custodial Supplies 79.95
SCHMITZ READY MIX 1,518.76 08/02/16 Street Repairs - Small Street Repairs - Small 1,518.76
SCHMITZ, STEPHEN 120.00 08/11/16 Education Reimbursement Education Reimbursement 120.00
SCHONE, RAE ANN 119.74 08/11/16 Labeling new ambulance & med bags supplies Office Supplies 119.74
SCHROEDER GROUP, S.C. 3,710.00 08/11/16 Schroeder Group - Inv 70085 Legal Services 3,710.00
Page 19 of 26 Vendor Item Description G/L Account Description Line Total SERWE IMPLEMENT INC 1,170.78 08/11/16 Dept. Supplies Department Supplies 1,170.78
SHATTUCK, JERI 6.00 08/11/16 Court Receipts 6.00
SHORELINE CONTRACTING 420.00 08/02/16 Street/Road Maint/Repair Street/Road Maint/Repair 20.00 08/11/16 Street/Road Maint/Repair Street/Road Maint/Repair 60.00 08/16/16 TD-Maint-Mains TD-Maint-Mains 340.00
SHORT ELLIOTT HENDRICKSON INC 890.28 08/25/16 Professional Services/2016 MWW Rate cases Professional Services 890.28 assistance
SNAP-ON INDUSTRIAL 281.11 08/02/16 Small Equip./Tools, 29PC BIT SET Small Equip./Tools 281.11
STANTEC CONSULTING SERVICES, INC. 9,200.00 08/16/16 Contracts- East Main Street Landscape Improv Contracts 9,200.00
STAPLES ADVANTAGE 145.17 08/02/16 Office supplies Office Supplies 68.45 08/16/16 Office supplies Office Supplies 76.72
STARK PAVEMENT CORP 20,070.38 08/02/16 Street/Road Maint/Repair Street/Road Maint/Repair 9,204.12 08/25/16 Street/Road Maint/Repair Street/Road Maint/Repair 10,866.26
STATE OF WI--BOX 93086 440.00 08/25/16 RM-Building & Grounds-Permit for boiler RM-Building & Grounds 110.00 632407 RM-Building & Grounds- permit for boiler RM-Building & Grounds 110.00 632408 RM-Building & Grounds-permit for boiler RM-Building & Grounds 110.00 632409 RM-Building & Grounds-permit for boiler RM-Building & Grounds 110.00 632410
STATZ RESTORATION & 2,950.00 08/02/16 RM-Building RM-Building 2,950.00
STORAGE BATTERY SYSTEMS 53.01 08/11/16 RM-Vehicles, 12V Battery #200 RM-Vehicles 53.01
STRAND ASSOC INC 10,598.45 08/02/16 Inv. 0121695 Water Utility Project Expenses 9,607.08 08/11/16 Professional Services/Cellular review- Professional Services 991.37 Tmobile/Verizon/Cricket
SUAREZ, BERTA 25.00 08/11/16 Court Receipts 25.00
SUDZ WASH AND LUBE 60.00
Page 20 of 26 Vendor Item Description G/L Account Description Line Total 08/25/16 RM-Vehicles - second half of July police car RM-Vehicles 60.00 washes
SUPERIOR CHEMICAL CORP 882.55 08/02/16 Custodial Supplies-urine catchers Custodial Supplies 187.50 Custodial Supplies-aqua seal drain seal Custodial Supplies 148.45 RM-Building-trapper grease solvent for catch RM-Building 159.23 basings RM-Building-urine catchers RM-Building 281.25 Custodial Supplies-power stuff hand cleaner Custodial Supplies 106.12
SUSSEX, VILLAGE OF 7,634.27 08/11/16 Sussex User Charge/Meno Falls Flow Totals Sussex User Charge 7,634.27
SWAG PROMOTIONS, INC 1,141.35 08/16/16 MFFD t shirts (stock) Uniforms 415.15 red fire dept tshirts Uniforms 726.20
SYMBOL ARTS 110.00 08/11/16 Uniforms - badge for Ofc. Sterr; request by Sgt. Uniforms 110.00 Lewek
TAPCO 1,440.00 08/11/16 Traffic Signals - County Line & Richfield Traffic Signals 120.00 Signs, 1 month rental RetroSign GR3 6/21-7/15 Signs & Markings 1,200.00
Duwel Property Traffic Signals 120.00
TD AMERITRADE INSTITUTIONAL 770.00 08/11/16 Def Comp/Roth Ded Payable 385.00 08/25/16 Def Comp/Roth Ded Payable 385.00
TD AMERITRADE TRUST CO. 14,115.03 08/11/16 Def Comp/Roth Ded Payable 7,011.17 08/25/16 Def Comp/Roth Ded Payable 7,103.86
THOMSON REUTERS - WEST 495.00 08/11/16 Investigative Expenses - July service; CLEAR Investigative Expenses 145.00 access for ICAC 08/16/16 Monthly West Research Bill Legal Resources 350.00
TIME WARNER CABLE BUSINESS CLASS 7,080.71 08/02/16 WAN Service 608.81 Cable TV Service 30.17 08/11/16 WAN Service 2,546.74 Investigative Expenses - August internet services Investigative Expenses 48.99 for ICAC 08/25/16 WAN Service 3,846.00
T-MOBILE-742596 60.47 08/02/16 Cellular Data Service 60.47
TOWN & COUNTRY MART 873.54 08/02/16 RM-Vehicles 112.48
Page 21 of 26 Vendor Item Description G/L Account Description Line Total 08/11/16 RM-Vehicles RM-Vehicles 6.19 08/16/16 Shipping Postage/Shipping 5.50 Kit carb overhaul Tech Supplies & Expenses 54.68 08/25/16 Clearing Transportn.Exp. Clearing Transportn.Exp. 511.85 RM-Vehicles RM-Vehicles 81.94 Premix fuel / oil dry Tech Supplies & Expenses 83.88 RM-Vehicles/#223 RM-Vehicles 17.02
TRAFFIC ANALYSIS & DESIGN, INC 16,257.00 08/25/16 Traffic Signals-Appleton/Pilgrim/Menom Signals- Traffic Signals 6,377.00 PNo. 41194 Traffic Signals- Appleton/Pilgrim/Menom Signals- Traffic Signals 9,880.00 PNo. 41194
TRANS UNION LLC 66.97 08/11/16 Investigative Expenses - July membership dues Investigative Expenses 66.97 and credit summary
TRAVELERS TITLE, LLC 85.00 08/11/16 Title Report - Inv 170008553T Filing Fees 85.00
TURNING POINT SYSTEMS GROUP 9,595.00 08/25/16 Dept. Supplies - GPS Survey Equipment Department Supplies 9,595.00
TWIN CITY SECURITY INC 46,604.98 08/11/16 Crossing Guard Contract - balance due from Crossing Guard Contract 1,604.98 2015-2016 school year Crossing Guard Contract - first installment for Crossing Guard Contract 45,000.00 2016-2017 school year
TYLER TECHNOLOGIES-203551 11,500.00 08/16/16 CLT Invoice CLT-Support 11,500.00
UNITED PLUMBING & HEATING 689.24 08/02/16 Pumping Supplies & Exp/2" pipe/fittings-Leon Pumping Supplies & Exp 158.48 Sta.antenna 08/11/16 TD-Maint-Meters/2-flanges/gaskets/Teflon- TD-Maint-Meters 139.21 Schwabenhof meter
08/16/16 TD-Maint-Meters/2" ball valves-testing meters TD-Maint-Meters 391.55 in place
UPS 16.37 08/11/16 Acer Service Corp - US; 1394 Eberhardt Rd; RM-Computer Hardware 3.64 Temple, TX 76504; Case Number: 4378237U Acer Service Corp -- US; Case Number RM-Computer Hardware 5.43 4378453U; 1394 Eberhardt Rd; TEMPLE TX 76504 ACER SERVICE CORP 1394 EBERHARDT RD RM-Computer Hardware 3.65 TEMPLE, TX 76504 Acer Case No 4379853u; Asset 1010367; RM-Computer Hardware 3.65 libpub08135ws; SN DTVGJAA00243207B2D9600
V & T PAINTING, LLC 206,207.00
Page 22 of 26 Vendor Item Description G/L Account Description Line Total 08/25/16 Retainages (10,853.00) Water Utility Project Expenses 217,060.00
VERIZON WIRELESS 1,441.22 08/11/16 Cellular Data Service 1,441.22
VICK, ALAN & JEANETTE 68.83 08/25/16 Park Use Permits 65.00 Sales Tax AP 3.83
VILLANI LANDSHAPERS 5,932.09 08/02/16 Contracts-Grass cutting May 2016 Contracts 634.15 08/11/16 Contract Lawn Care Contract Lawn Care 4,663.79 Contracts-landscaping-July 2016 Contracts 634.15
VITALE REALTY ADVISORS, LLC 7,500.00 08/16/16 Misc Costs/VMF Eng.-Mill Pond Park Acquisition- Misc Costs/VMF Eng. 4,000.00 PNo. 62101 Paths- Bugline Trail Easement Connection- PNo. Paths 3,500.00 64065
VON BRIESEN & ROPER, S.C. 5,807.00 08/02/16 von Briesen & Roper Inv 218595 Legal Services 5,390.00 08/16/16 Legal Services Legal Services 417.00
WASTE MGT OF MILW 154,095.63 08/25/16 Inv. 5943218 Garbage Collection 104,569.27 Inv. 5943218 Curbside Recycling 39,841.75 Inv. 5943218 State Recycling Fee 9,684.61
WASTE MGT OF WIS INC 1,090.83 08/02/16 Taxes - Dumping, 5/1-15/16 Taxes - Dumping 1,090.83
WAUK CO CRIMINAL TRAF DIV 800.00 08/02/16 Bail Transfers 500.00 08/16/16 Bail Transfers 300.00
WAUK CO TREASURERS RM 148 22,826.98 08/02/16 Court Receipts 6,062.50 08/16/16 Court Receipts 5,384.10 Prisoner Board - JULY 2016 prisoner housing Prisoner Board 315.78
08/25/16 Small Equipment - APX batteries Small Equipment 2,432.34 PD Fed.Asset Forfeit - P25 Flash Upgrades PD Fed.Asset Forfeit 8,632.26
WAUKESHA CO TREASURER 9,507,664.42 08/15/16 A/R Tax Levy 9,507,664.42
WCTC (800 MAIN ST) 865.00 08/02/16 Training-EMS Training-EMS 750.00 FD EMS Act 102 Grant FD EMS Act 102 Grant 115.00
WE ENERGIES-2011 88,442.71 08/02/16 4222 361 233 2016-08 Light/Power 81.96 4854 596 922 2016-08 Heat (Gas & Oil) 9.90
Page 23 of 26 Vendor Item Description G/L Account Description Line Total 08/02/16 9442 867 333 2016-08 Heat (Gas & Oil) 9.90 0899 842 507 2016-08 Street Light Power 229.37 08/11/16 0883 156 885 2016-08 Street Light Power 40,623.76 0026 853 136 2016-08 Street Light Power 408.84 0457 284 338 2016-08 Street Light Power 239.63 2495 014 921 2016-08 Traffic Signal Power 16.25 6278 859 220 2016-08 Street Light Power 277.98 6278 859 220 2016-08 Traffic Signal Power 136.92 6444 449 581 2016-08 Heat (Gas & Oil) 28.92 6444 449 581 2016-08 Light/Power 410.10 9269 023 617 2016-08 Street Light Power 44.56 3056 599 433 2016-08 Heat (Gas & Oil) 26.69 3056 599 433 2016-08 Light/Power 744.98 6863 269 967 2016-08 Light/Power 2,251.54 9441 767 638 2016-08 Heat (Gas & Oil) 41.10 9441 767 638 2016-08 Light/Power 755.56 6601 066 135 2016-08 Light/Power 22.78 6682 318 972 2016-08 Heat (Gas & Oil) 41.02 1829 140 142 2016-08 Lift Station Power 18.16 2050 650 285 2016-08 Heat (Gas & Oil) 14.52 2050 650 285 2016-08 Lift Station Power 48.33 2095 119 843 2016-08 Heat (Gas & Oil) 14.37 2095 119 843 2016-08 Lift Station Power 100.19 3290 265 916 2016-08 Lift Station Power 47.76 4096 630 594 2016-08 Lift Station Power 12.70 4419 448 681 2016-08 Lift Station Power 470.26 4437 979 545 2016-08 Lift Station Power 119.64 5686 804 441 2016-08 Lift Station Power 102.23 7804 345 272 2016-08 Heat (Gas & Oil) 13.35 0291 511 816 2016-08 Heat (Gas & Oil) 16.00 0291 511 816 2016-08 Pumping Power Purchased 116.54 08/16/16 0228 682 228 2016-08 Street Light Power 402.90 3220 601 000 2016-08 Heat (Gas & Oil) 25.50 3220 601 000 2016-08 Light/Power 1,056.70 5634 857 805 2016-08 Util - Otto Property 6.47 2670 196 506 2016-08 Light/Power 575.99 0000 049 669 2016-08 Light/Power 1,849.42 08/25/16 7224 536 857 2016-09 Local Tourism 15.71 0000 048 813 2016-08 Lift Station Power 416.43 0211 079 480 2016-09 Light/Power 113.11 3617 217 592 2016-09 Light/Power 50.75 4648 729 635 2016-09 Light/Power 81.00 8264 688 313 2016-09 Light/Power 17.61 0622 116 885 2016-09 Heat (Gas & Oil) 18.72 0622 116 885 2016-09 Pumping Supplies & Exp 18.73 0834 719 416 2016-09 Lift Station Power 24.05 2888 001 841 2016-09 Heat (Gas & Oil) 14.65 5498 155 459 2016-09 Lift Station Power 16.53 6242 277 136 2016-09 Lift Station Power 22.10 8468 990 078 2016-09 Heat (Gas & Oil) 13.52 8468 990 078 2016-09 Lift Station Power 173.51 5014 934 685 2016-09 Heat (Gas & Oil) 19.72 6066 843 996 2016-09 Heat (Gas & Oil) 24.65 0000 049 552 2016-08 Light/Power 191.19 0000 049 767 2016-08 Light/Power 84.52
Page 24 of 26 Vendor Item Description G/L Account Description Line Total 08/25/16 0000 049 767 2016-08 Pumping Power Purchased 21,382.26 1860 849 726 2016-08 Light/Power 13,326.60 4651 886 765-2016-08 Heat (Gas & Oil) 1,004.56
WE ENERGIES-MENO FALLS 6,148.23 08/25/16 CapOut-Bldg Imp (Public Works) 6,148.23
WE ENERGIES-WEST ALLIS 11,850.03 08/02/16 Chirstman Park Lighting Agreement - 3801050 Street-Lighting 11,850.03
WELD SPECIALTY SUPPLY CORP 65.63 08/11/16 Alternative Fuel Supplies Alternative Fuel Supplies 65.63
WI COURT FINES & ASSESSMENTS 30,200.45 08/02/16 Court Receipts 17,024.08 08/16/16 Court Receipts 13,176.37
WI DEFERRED COMP 10,590.00 08/12/16 Def Comp/Roth Ded Payable 5,295.00 08/26/16 Def Comp/Roth Ded Payable 5,295.00
WI DEPT OF JUSTICE-BOX 2718 2,619.00 08/02/16 BadgerNet Circuit - Quarterly Charge WAN Service 1,860.00 07/01/2016 to 09/30/2016 TIME System Access - Quarterly Charge Teletype 150.00 07/01/2016 to 09/30/2016 58 Officer Support - Quarterly Charge Teletype 609.00 07/01/2016 to 09/30/2016
WI DEPT OF NAT RES-BOX 78816 420.00 08/02/16 CapOut-Bldg Imp (Public Works)- Voluntary CapOut-Bldg Imp (Public Works) 420.00 Expedited Endangered Resources Review # 16- 393- PNo. 15025
WI Dept of Revenue payroll JE's 50,748.47 08/12/16 State Withholding 25,518.94 08/26/16 State Withholding 25,229.53
WI Dept of Revenue Sales Tax 1,295.01 08/15/16 Misc Revenue (10.00) Sales Tax AP 1,305.01
WI DEPT OF TRANS-BOX 7366 146,222.49 08/11/16 Street-Construction- Orchard Rd- Main St to STH Street-Construction 0.03 167- PNo. 61601 08/25/16 Street-Construction-Mill Rd-Lilly Rd to Street-Construction 569.70 Milwaukee County Ln-PNo.41158 Traffic Signals- Main & Pilgrim Intersection Traffic Signals 30.20 Signals - PNo. 62033 Street-Construction-Pilgrim Rd-Park Blvd to Street-Construction 101,994.09 Megal Dr Const/Reconst-PNo. 62033 Water Utility Project Expenses- Pilgrim Rd-USH Water Utility Project Expenses 9,859.64 41/45 to Main-WM Const/Reconst- PNo. 72052
Page 25 of 26 Vendor Item Description G/L Account Description Line Total 08/25/16 Street-Construction- Pilgrim Rd to Cul-Du-Sac Street-Construction 33,768.83 Tea/Reconstruct- PNo. 62033
WI Retirement Wires 228,691.78 08/31/16 WRS Payable 228,691.78
WI SCTF BOX 74400 MILW 2,492.36 08/11/16 Garnishment Deduct Payable 1,246.18 08/25/16 Garnishment Deduct Payable 1,246.18
WINDORFF, DEANNA 25.00 08/11/16 Court Receipts 25.00
WOODLAND PRIME ASSOC. 9,338.00 08/11/16 July & Aug, 2016, prop expenses Old Kohl's-TID Misc Land Expense 9,338.00 #4 New TID 10
YES EQUIP & SERV INC 427.83 08/02/16 Dept. Supplies, Change Oil & Filter #704 Department Supplies 427.83
YUK CHEUNG WONG 68.83 08/25/16 Park Use Permits 65.00 Sales Tax AP 3.83
Grand Total 13,524,397.04
Page 26 of 26
Village Board - Regular 6. a. Meeting Date: 09/19/2016 Topic: Zoning Code Amendment to correct Cross References From: Matt Carran, Director of Community Development Department: Community Development Presenter: Matt Carran
Information Subject: A Public Hearing to consider the Plan Commission's recommendation regarding an Ordinance amending the cross references contained in Sections 122-308(d)(1) and 122-646(a).
Action Item: Discussion and Possible Action on the adoption of an Ordinance amending the cross references contained in Sections 122-308(d)(1) and 122-646(a). At its meeting on August 2, 2016 the Plan Commission unanimously recommended this Ordinance be approved.
Issues for Consideration/Background Information:
Attachments Plan Commission Minutes and Staff Report Draft Ordinance
Village of Menomonee Falls Ordinance No. ___-O-16
AN ORDINANCE CORRECTING THE CROSS REFERENCES IN THE SECTIONS 122-308(d)(1) AND 122-646(a) OF CHAPTER 122 OF THE MUNICIPAL CODE OF THE VILLAGE OF MENOMONEE FALLS.
WHEREAS, it is deemed to be in the best interest of the Village of Menomonee Falls that the Municipal Code of the Village of Menomonee Falls be further modified and amended in the manner hereinafter more particularly set forth; NOW, THEREFORE, the Board of Trustees of the Village of Menomonee Falls does hereby ordain as follows: Section 1. Paragraph (1) of Subsection (d) [Conditional Uses] of Section 122-308 [I-3 Executive Office / Light Industrial District] of Division 4 [Industrial Districts] of Article VI [District Regulations] of Chapter 122 [Zoning] of the Menomonee Falls Municipal Code is hereby amended by adding the double underlined language (addition), and deleting the language highlighted with the strikeout feature (delete) as follows: (1) The proposed use and related improvements, including, but not limited to, location, size, design and vehicle and pedestrian traffic and circulation must be compatible with the permitted uses under subsection (d)(b) of the I-3 district and the principal or permitted uses in any neighboring district. Section 2. Subsection (a) of Section 122-646 [Unenclosed Storage] of Subdivision I [In General] of Division 3 [General Use Restrictions] of Article VII [Supplemental District Regulations] of Chapter 122 [Zoning] of the Menomonee Falls Municipal Code is hereby amended by adding the double underlined language (addition), and deleting the language highlighted with the strikeout feature (delete) as follows: (a) No more than one of the following: mobile home, motor home, camper, boat, or other recreational vehicle or trailer, not exceeding 35 feet in length may be stored in the open on a lot in a single-family residential district, and then only in accordance with the open storage provisions of sections 122-687(3)(a)(4) and 122-622(2). Section 3. Except as specifically modified and amended by this ordinance, the Municipal Code of the Village of Menomonee Falls shall remain in force and effect exactly as originally adopted and previously amended. All ordinances or parts of ordinances inconsistent with or in contravention of the provisions of this ordinance are hereby repealed. Section 4. This ordinance shall take effect and be in full force from and after its passage and publication. Section 5. SEVERABILITY. If any section, clause, provision or portion of this ordinance is adjudged unconstitutional or invalid by a court of competent jurisdiction, the remainder of this chapter shall not be affected thereby.
Adopted by the Board of Trustees of the Village of Menomonee Falls on the _____ day of ______, 2016.
By ______Joseph H. Helm, Village President Date Posted: ______
Attest______Janice Moyer, Village Clerk
Village Board - Regular 7. a. Meeting Date: 09/19/2016 Topic: Resolution to Approve Additional Funding for the Electronic Records Management System and Transfer of Funds From: Jason Kaczmarek, Director of Financial Services Department: Financial Services Presenter: Janice Moyer/Scott Steinert
Date of Committee 09/19/2016 Action (if required): Date of Village Board 09/19/2016 Action (if required):
Information Subject: Resolution to approve $160,000 of additional funding for the Electronic Records Management System project; with funding to come from the 2015 General Fund surplus.
Background Information: See attached resolution.
Key Issues for Consideration: See attached resolution.
Action By Committee or Village Board: Discussion and possible action to approve a resolution that approves additional funding for the Electronic Records Management System project and transfer of funds.
Attachments Resolution RESOLUTION # _____-R-16
RESOLUTION TO APPROVE ADDITIONAL FUNDING FOR THE ELECTRONIC RECORDS MANAGEMENT SYSTEM AND TRANSFER FUNDS
WHEREAS, the 2015 General Fund operating surplus of $1,843,862 was transferred to the Municipal Facilities & Equipment Fund; and
WHEREAS, the Electronic Records Management System (ERMS) project noted in Appendix 1 is in need of funding in the amount of $160,000; and
WHEREAS, the Board of Trustees finds that it is desirable and in the best interest of the Village to use $160,000 of the General Fund surplus to fund the ERMS project.
NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the Village of Menomonee Falls as follows:
Section 1. The Finance Director is hereby authorized to transfer $160,000 from the Municipal Facilities & Equipment Fund to the Capital Projects Fund for the ERMS project described in Appendix 1.
Section 2. This resolution shall take effect and be in full force from and after its passage.
Adopted by the Board of Trustees of the Village of Menomonee Falls on the 19th day of September, 2016.
______Joseph Helm, (Village President)
ATTEST:
______Janice Moyer, (Village Clerk) Appendix 1
Electronic Records Management System - ($160,000)
In 2013 the Village began a records management project with initial funding of $115,000. An additional amount of $70,000 was approved in 2015 for scanning of existing documents (back scanning). To date the records management system has 2,160,368 files. The records management system is changing the way that we work at village hall. Departments that are using records management include Administration, Legal, Engineering, Community Development, Water Utility Billing Clerks, Public Works, Information Technology, and Clerk Services.
Additional funding in the amount of $160,000 is needed to continue implementation of this project which is mainly needed for the continued conversion of our records into electronic format and support services. There will also be the purchase of a forms product that will help automate the Clerk Services licensing process. We continue to make progress on this long-term project.
The software has changed the way departments file and store documents. All of the documents that are created on a daily basis are our mainstay as we conduct day-to-day business, react to requests from citizens, and preserve our history. The software allows departments to keep documents in a digital format for ease of searching and preservation. The benefits of records management are:
Disaster Recovery – there will no longer be single copy originals. Documents will be digital for storage and retrieval if needed; Efficiency – staff time will be saved because documents will be searchable. Documents can easily be printed or e-mailed. Some communities boast that research for some projects that took a week or more now take several hours. This will also apply to requests from citizens for documents; Compliance – storage of documents will meet any compliance requirements such as Wisconsin Administrative Code Chapter 12; Knowledge Base – documents that sometimes get misplaced or lost over the years are preserved; Security – provides different levels of access to documents within an organization.
Village Board - Regular 7. b. Meeting Date: 09/19/2016 Topic: 2017 Garbage Special Charge Department: Administration Presenter: Arlyn Johnson Date of Committee 09/19/2016 Action (if required): Date of Village Board 09/19/2016 Action (if required):
Information Subject: Consideration of the Solid Waste Collection Fund 215 - and a Special Charge for Refuse and Recycling Services for 2017. Appearance: Arlyn Johnson, Assistant Manager/Director of Public Works.
Background Information: In 2007, a Special Charge was set aside on the tax bills for garbage collection and disposal in the amount of $85.00 per residential unit for all residential properties of up to 4 units in size. Each year since the special charge was adopted, the amount of the special charge has been insufficient to cover all of the costs associated with collection and disposal of garbage and recyclable materials. In 2009, the State of Wisconsin imposed new taxes on the disposal of the Village’s solid waste. The solid waste disposal tax (or Generator Fee) went from $5.90 per ton to $13.00 per ton, an increase of 120%. To cover these cost increases, the special charge for refuse and recycling services increased to $97.48 for 2010.
Key Issues for Consideration: In 2013, the State enacted Act 20, which required that on or after July 2, 2013, to the extent a municipality adopts a new fee or an increase in an existing fee for garbage collection (which was partly or wholly funded by levy), the municipality must reduce the amount of its levy limit by the amount of the new fee or the increase in the existing fee. Due to the restrictions of State Act 20 above, we recommended no changes for 2014, 2015 or 2016 and once again, we are recommending no changes to the special charge for refuse and recycling services for 2017. $ 90.64 Base Charge $ 9.48 State Generator Fee $100.12 Total Special Charge per residential unit Based upon a special charge in the amount of $100.12, the projected costs in this fund exceed the projected revenues by approximately $635,500. Any remaining costs could be covered by transfers from the Municipal Facilities Fund, the General Fund or any combination of these funds. In order to cover the costs for Refuse and Recycling collection in 2017, the Special Charge would have to increase to approximately $152 per residential unit.
Action By Committee or Village Board: Approval of the Special Charge for 2017 Refuse & Recycling Services in the amount of $100.12 per residential unit (No change from 2016) and authorize publication of the attached Notice of Special Charge for 2017 Refuse & Recycling Services.
Fiscal Impact Attachments 2017 Garbage Fee Memo
Village Board - Regular 8. a. Meeting Date: 09/19/2016 Topic: Award of Contract for Megal Court Landscaping - Project No. 62007 From: Tom Hoffman, Director of Engineering Services Department: Engineering Services
Date of Committee 09/19/2016 Action (if required): Date of Village Board 09/19/2016 Action (if required):
Information Subject: Consideration of Award of Contract for Megal Court Landscaping - Project No. 62007
Background Information: This project consists of installing landscaping for the Pilgrim Road Reconstruction project. This project approved in the 2016 Capital Budget is for the landscaping along Megal Court, including the roundabout island and median, the adjacent detention pond area and portions of Falls Parkway.
Key Issues for Consideration: Bids for this project were received by the Village on September 15, 2016 with one contractor, Blaze Landscape Contracting, Inc., submitting a bid. A copy of the bid tabulation is attached for your reference. The single bid in the amount of $154,316.00 is over the Engineer’s Estimate of $148,100.00 and the money budgeted for the project. Due to the time of year and the possibility that landscaping contractors have already filled their schedule for this fall, Staff believes that there will be more interest in the project if it were re-bid next spring and that costs would be lower with a spring re-bid. Staff will also be taking another look at the intensity of the plantings as well as size of trees to try to find additional cost savings.
Action By Committee or Village Board: Because of the high bid price and limited bidding participation, it is the recommendation of the Engineering Department that the Village rejects the bid and re-bid the project next spring to see if the project attracts additional interest.
Attachments Megal Ct Landscape 1 P R O J E C T N O. 62007 Bidder #1 MEGAL COURT LANDSCAPING BIDS ACCEPTED UNTIL: SEPTEMBER 15TH, 2016 @ 11:00AM Blaze Landscape Constructing, Inc. W180N5325 Marcy Road BID OPENING : SEPTEMBER 15TH, 2016 @ 11:15AM Menomonee Falls, WI 53051 MENOMONEE FALLS VILLAGE ENGINEERING CONFERENCE ROOM BID BOND 5% TOTAL BASE BID $154,316.00 ESTIMATED ITEM DESCRIPTION UNIT QUANTITY I LAND SCAPING ITEMS 1 EXCAVATE and REMOVE SOIL FROM ROUNDABOUT CY 185 $8.00 $1,480.00 2 TOPSOIL ROUNDABOUT @ 4” SY 443 $5.00 $2,215.00 3 EXCAVATE and REMOVE SOIL FROM AREA OF MEDIAN TREES CY 190 $10.00 $1,900.00 4 TURF SEED MIX #60 LBS 25 $5.00 $125.00 5 TOPSOIL AT MEDIAN TREES CY 180 $50.00 $9,000.00 6 METAL BED EDGING LF 397 $4.00 $1,588.00 7 22” HIGH LANNON STONE PLANTER WALL W/ GRANULAR BACKFILL & 6” STONE BASE LF 51 $60.00 $3,060.00 8 16” HIGH LANNON STONE PLANTER WALL W/ GRANULAR BACKFILL & 6” STONE BASE LF 88 $60.00 $5,280.00 9 EVERGREEN TREE @ 7’ HIGH EA 116 $400.00 $46,400.00 10 EVERGREEN TREE @ 6’ HIGH EA 9 $350.00 $3,150.00 11 ORNAMENTAL TREE @ 1.5” CAL. EA 3 $300.00 $900.00 12 ORNAMENTAL TREE @ 2” CAL. EA 33 $400.00 $13,200.00 13 ORNAMENTAL TREE @ 3” CAL. EA 6 $500.00 $3,000.00 14 DECIDUOUS TREE @ 3” CAL. EA 35 $500.00 $17,500.00 15 DECIDUOUS SHRUB @ 24” HIGH EA 51 $40.00 $2,040.00 16 EVERGREEN SHRUB @ 36” HIGH EA 2 $100.00 $200.00 17 EVERGREEN SHRUB @ 18” SPREAD EA 24 $50.00 $1,200.00 18 PERENNIAL/GRASSES @ 1 GAL. EA 675 $15.00 $10,125.00 19 EXTENDED 2 YEAR MAINTENANCE PERIOD LS 1 $5,000.00 $5,000.00 LAND SCAPING ITEMS SUB-TOTAL $127,363.00
II MISCELLANEOUS 20 COLORED CONCRETE FLAGPOLE PLAZA AND WALK @ 5” SF 409 $17.00 $6,953.00 21 ELECTRICAL CONDUIT W/ LIGHTS LS 1 $7,000.00 $7,000.00 22 25’ FLAGPOLE EA 2 $2,800.00 $5,600.00 23 30’ FLAGPOLE EA 1 $3,000.00 $3,000.00 24 FIELDSTONE RIP RAP 6”-8” MAX CY 12 $325.00 $3,900.00 25 INLET PROTECTION – TYPE C EA 10 $50.00 $500.00 MISCELLANEOUS SUB-TOTAL $26,953.00
TOTAL BASE BID $154,316.00
Village Board - Regular 8. b. Meeting Date: 09/19/2016 Topic: Award of Contract for Kiwanis Park - Park Improvements - Project No. 64064 From: Tom Hoffman, Director of Engineering Services Department: Engineering Services
Date of Committee 09/19/2016 Action (if required): Date of Village Board 09/19/2016 Action (if required):
Information Subject: Consideration of Award of Contract for Kiwanis Park - Park Improvements - Project No. 64064
Background Information: The project is for the removal and installation of a playground structure and swing sets, and the installation of a rubberized play surface at Kiwanis Park which was bid on September 1, 2016. This project includes to following:
• Disassemble Playground Structure & Swing Set • Install Playground Structure & Swing Set • Install Park Benches • Poured in place playground surface w/ Stone Base • 3’ Wide Concrete Sidewalk w/ Stone Base • 8’ Wide Asphalt Path w/ Stone Base • Restoration – Sod
Key Issues for Consideration: Bids for this project were received on September 15, 2016 with one contractor, Blumel’s Maintenance Services Inc., submitting a bid. A copy of the bid tabulation is attached for your reference. In reviewing the bid, there is $105,000 available in the budget for construction and the Engineering Estimate for the project was $95,000. The Bid came in at $114,122.50 which is over both the money budgeted and the Engineers Estimate.
Rubber surface and playground installation is a specialized field with few contractors biding on projects. As a result, contractor’s schedules are quickly filled for the year and would have attributed to the limited bid participation and high bids.
A similar situation happened in 2011 where the Village advertised a comparable project for Rotary Park. That project had only two contractors submitted bids. The low bidder for the Rotary park project in 2011 was Blumel’s Maintenance Services Inc who is the only bidder on this project. They did a good job for us on the Rotary Park project.
Action By Committee or Village Board: Recommendation: Because of the price being over the Engineers Estimate and there being only one bidder on the project, it is the recommendation of the Engineering Department that the Village reject the bid and re-bids the project next spring to see if the project attracts additional interest.
Attachments Kiwanis Bid Tab 1 P R O J E C T N O. 64064 Bidder #1 KIWANIS PARK IMPROVEMENTS BIDS ACCEPTED UNTIL: SEPTEMBER 15TH, 2016 @ 10:15AM Bluemel's Maintenance Services, Inc. 4930 W Loomis Rd BID OPENING : SEPTEMBER 15TH, 2016 @ 10:20AM Greenfield, WI 53220 MENOMONEE FALLS VILLAGE ENGINEERING CONFERENCE ROOM BID BOND 5% TOTAL BASE BID $114,122.50 ESTIMATED ITEM DESCRIPTION UNIT QUANTITY I PLAYGROUND IMPROVEMENTS 1 Poured in Place Playground Surface w/ Stone Base SF 2,953 $15.00 $44,295.00 2 Asphalt Path w/ Stone Base SF 1,310 $6.00 $7,860.00 3 Concrete Sidewalk w/ Stone Base SF 691 $9.50 $6,564.50 4 Concrete Bench Slab w/ Stone Base SF 332 $9.50 $3,154.00 5 Remove Wood Chips, Wood Timbers, Concrete Slabs, and Asphalt path LS 1 $13,000.00 $13,000.00 6 Disassemble and Salvage Play Structure LS 1 $4,500.00 $4,500.00 7 Disassemble and Salvage Swing Set LS 1 $2,000.00 $2,000.00 8 Salvage & Reinstall Park Bench EA 2 $750.00 $1,500.00 9 Install Play Structure LS 1 $12,000.00 $12,000.00 10 Install Swing Set LS 1 $2,000.00 $2,000.00 11 Install Play Structure LS 1 $0.00 12 Install Park Benches EA 4 $400.00 $1,600.00 13 Silt Fence LF 233 $3.00 $699.00 14 Sod Restoration SF 4,700 $1.00 $4,700.00 15 Watering -Sod LS 1 $3,000.00 $3,000.00 16 Subgrade Repair – Contingent Item CY 100 $70.00 $7,000.00 17 Inlet Protection EA 1 $250.00 $250.00 PLAYGROUND IMPROVEMENTS SUB-TOTAL $114,122.50
TOTAL BASE BID $114,122.50
Village Board - Regular 9. a. Meeting Date: 09/19/2016 Topic: Property Exchange Agreement with Fiduciary Real Estate Development Inc. Department: Administration Presenter: Village Manager/Village Attorney Date of Village Board 09/19/2016 Action (if required):
Information Subject: Approval of a Property Exchange Agreement between the Village and Fiduciary Real Estate Development, Inc.
Background Information: Key Issues for Consideration: Action By Committee or Village Board:
Fiscal Impact Attachments No file(s) attached.
Village Board - Regular 9. b. Meeting Date: 09/19/2016 Topic: Approval of CDA Bylaws Department: Administration Presenter: Village Attorney/Village Manager Date of Village Board 09/19/2016 Action (if required):
Information Subject: Approval of revised and restated by-laws for the Community Development Authority.
Background Information: See Village Attorney's memorandum to Community Development Authority and the Community Development Authority Resolution for background and for a copy of the proposed updated by-laws of the Community Development Authority.
Key Issues for Consideration: Action By Committee or Village Board: Staff recommends approval of the updated by-laws attached as Exhibit A to the Community Development Resolution.
Attachments Village Attorney's Memorandum and Appendices CDA Resolution with proposed and current by-laws VILLAGE OF MENOMONEE FALLS Office of the Village Attorney
Memorandum
To: Community Development Authority
From: Michael J. Morse Village Attorney
CC: Board of Janice Moyer Arlyn R. Johnson Mark Fitzgerald Trustees Clerk Services Ast. Manager Village Manager
Date: September 14, 2016
Re: September 19, 2016 Meeting of Community Development Authority: Approval of Revised and Restated By-laws
INTRODUCTION This memorandum and the related materials are the result of a series of discussions with the Village Manager concerning the Community Development Authority (the “CDA”) bylaws. The current by-laws were adopted by the CDA when it was created in 1987. They have remained largely the same, though there were some minor changes in 2003. Initially, my discussions with the Village Manager centered on simply adding to the existing by-laws an alternative procedure for executing CDA documents when the Chairperson is unavailable. However, after reviewing state laws and local ordinances applicable to the CDA, and the procedures of other Wisconsin community development authorities, I suggested to the Village Manager that the CDA consider updating the by-laws. In line with that, I am submitting with this memorandum a resolution that would approve replacing the current by-laws with revised and restated ones. The resolution contains two exhibits. Exhibit A contains the proposed updated by-laws, which I refer to below as the “proposed by-laws”. Exhibit B contains the current by-laws, which I refer to below as the “2003 by-laws”. If the CDA concludes that the proposed by-laws should be approved, it would accomplish this by adopting the resolution. The resolution adopts the proposed by-laws and authorizes the Executive Director to submit them to the Village Board for approval. The proposed by-laws take effect when the Village Board approves them. I have attached two appendixes to this memorandum as additional background materials. Appendix A contains the ordinances in Chapter 2 of the Municipal Code related to the CDA. Appendix B contains the State statute governing community development authorities. I have set out below an overview of the proposed by-laws. I will be attending the CDA meeting to review them with the commissioners.
Memorandum to CDA regarding adoption of revised and restated by-laws. September 14, 2016 Page 2 of 4
OVERVIEW OF PROPOSED BY LAWS
1. ARTICLE 1 - THE AUTHORITY. a. Section 1 – Name and Office of Authority. The title of Article 1 (The Authority) remains the same in both the 2003 by-laws and the proposed by-laws. Section 1 of the proposed by-laws updates and replaces Sections 1 (Constitution of Authority) and 2 (Office of the Authority) of Article 1 of the 2003 by-laws. b. Section 2 – Powers and Duties. Section 2 of the proposed by-laws updates, expands and replaces Section 3 (Powers) of Article 1 of the 2003 by-laws. Proposed Subsection (a) (Powers and Duties of the Authority) of Section 2 updates and replaces the primary text of the CDA’s powers set out in Section 3 of the 2003 by- laws. It also updates the references to the current Village ordinances. Proposed Subsection (b) (Employees and Contract Services) of Section 2 is largely identical to Section 6 of Article 2 in the 2003 by-laws. I moved it here because it seemed to make more sense here than in the section on CDA offices. I have updated it to include a reference to the current Village ordinance. Proposed Subsection (c) of Section 2 deals with the by-laws and amendments to the by-laws. It replaces Article 7 of the 2003 by-laws. It also changes the procedure for amending the by-laws. As proposed, the by-laws would be amended by majority vote of the members of the CDA and the subsequent approval of those changes by the Village Board. The current system sets out a timeline for submitting proposed amendments, requires a three-quarters vote of the CDA to adopt the amendments, and does not require approval of the Village Board. c. Section 3 – Compensation of Commissioners. This proposed section essentially sets out the state law restricting compensation of CDA commissioners. It is currently found in Section 6 (Compensation) of Article 3 (Meetings) of the 2003 by-laws. It seemed that it made more sense to be in this section.
2. ARTICLE 2 - OFFICERS. a. Section 1 – Presiding Officers. The title of proposed Article 2 remains the same in both the 2003 by-laws and the proposed by- laws. I have however substantially revised and updated the various sections comprising this article. Proposed Section 1(Presiding Officers) contains provisions regarding the CDA Chairperson and Vice-Chairperson. Proposed Subsection (a) of Section 1 is new, and more specifically describes the duties of the Chairperson or Vice-Chairperson when presiding over meetings of the CDA. Proposed Subsection (b) of Section 1 sets out the duties of the Chairperson. It is almost identical to the current language found in Section 2 of Article 2 of the 2003 by-laws. The Chairperson is the chief presiding officer of the CDA, and has authority to execute certain documents on the CDA’s behalf. The chief difference is that I have included in the proposed by-law the authority to sign checks on CDA’s behalf. I am suggesting this change to bring the language in line with current CDA practice. Proposed Subsection (c) of Section 1 sets out the duties of the Vice-Chairperson. The Vice- Chairperson’s only duties would be to preside at CDA meetings when the Chairperson is either absent or is otherwise unable to do so.
Memorandum to CDA regarding adoption of revised and restated by-laws. September 14, 2016 Page 3 of 4
Proposed Subsection (d) of Section 1 deals with elections, terms of office and vacancies for the Chairperson and Vice-Chairperson. It contains two changes from a similar provision found in Section 5 of Article 2 of the 2003 by-laws. First, I have revised it to have the Chairperson and Vice-Chairperson elected annually in June. I have also added language to make explicit the long- standing practice of the CDA to elect the Chairperson and Vice-Chairperson from among the commissioners who are not also members of the Village Board. b. Section 2 – Executive Director/Secretary. Article 2 of the 2003 by-laws contains a section providing for a Secretary and a Treasurer elected from among the commissioners. I have made several revisions to the provisions dealing with these two offices. I have divided those provisions into separate sections to deal with the offices separately. I have also updated the language to comport with current practices. Proposed Section 2 is new, and deals with the role of the Executive Director. Under its provisions, the Village Manager is by virtue of his office (‘ex-officio”), the Executive Director of the Authority. This is consistent with past actions of the Village Board, which approved having the Village Manager be the Executive Director of the CDA. I have also added a proposed provision that has the Executive Director also serve as the CDA Secretary. This is consistent with practices in other communities, and with the actual day to day duties of the Executive Director here. I have also add a proposed provision that would allow the Executive Director to execute contracts, deeds, and other instruments or forms of obligations made by the Authority in the absence or incapacity of the Chairperson. I have defined the term “absence” to include situations where the Chairperson is temporarily absent for 24 hours or longer from the corporate limits of the Village. Finally, this section also authorizes the Executive Director to countersign checks signed by the Chairperson. This is consistent with current Village and CDA practices. c. Section 3 – Treasurer. Proposed Subsection (b) of Section 3 is largely language taken from the 2003 by-laws. It lists the duties of the Treasurer. Subsections (a) and (c) are new. Proposed Subsection (a) of Section 3 makes the Village Treasurer ex-officio the Treasurer of the Authority. This comports with the current Village practice of having the CDA’s finances overseen by the Village Treasurer and the Finance Department. In addition, the process in the 2003 by-laws for the appointment of a CDA member as the Treasurer was largely ineffective. The other new provision is proposed Subsection (c) of Section 3. This subsection authorizes the CDA Treasurer to seek the assistance of such members of the Village staff as the Village Manager authorizes. This comports with current Village and CDA practice. d. Section 4 – Attorney. Proposed Section 4 is not in the 2003 by-laws. The language is taken from the redevelopment authority statutes that are incorporated by reference in the CDA statute (Wisconsin Statutes § 66.1335). This statute authorizes the CDA of a city or village to utilize the municipal attorney for legal services.
3. ARTICLE 3 – Meetings and Meeting Procedures. a. Section 1 – Annual Meeting. Proposed Article 3 updates and replaces Article 3 (Meetings) of the 2003 by-laws. Proposed Section 1 is identical to Section 1 of Article 3 of the 2003 by-laws. It authorizes an annual meeting
Memorandum to CDA regarding adoption of revised and restated by-laws. September 14, 2016 Page 4 of 4 in June. As noted above, the revised by-laws on the election of the Chairperson and Vice- chairperson would have both offices filled by election at this meeting. b. Section 2 – Regular Meetings. Proposed Section 2 is an updated and revised version of Section 2 of Article 3 of the 2003 by-laws. The first sentence of proposed subsection (a) of Section 2 contains the language from the 2003 by- laws. It provides for regular meetings to be held at a place, time and date fixed by the Authority. In addition, I revised that section to allow for an alternative means of establishing regular meetings by the Chair and the Executive Director if the CDA does not itself make that determination. Proposed Subsection (b) of Section 2 is new. It would authorize the Executive Director to cancel a regularly scheduled meeting if it is not needed. This language mirrors a similar provision in the Village ordinances allowing the Village Manager to cancel a Village Board meeting, subject to the ability of the Trustees to hold the meeting if they object to cancelling it. c. Section 3 – Special Meetings. Proposed Section 3 on special meetings is largely the same as Section 3 of Article 3 of the 2003 by-laws. The only proposed change is to allow the Executive Director in addition to the Chair to call special meetings. d. Section 4 – Quorum. Proposed Section 4 is identical to the second sentence of Section 4 of Article 3 of the 2003 by- laws. It provides that four commissioners shall constitute a quorum for the purpose of conducting business. I moved the first sentence of Section 4 of Article 3 of the 2003 by-laws to proposed Subsection (a) of Section 2 of Article 1 on the powers and duties of the CDA. That sentence says simply that the powers of the CDA are vested in the CDA commissioners. e. Section 5 – Conduct of Business; Voting. Proposed Section 5 is intended to update and replace Section 5 of Article 3 of the 2003 by-laws. Proposed Subsection (c)2 is largely the same as the language in the 2003 by-laws. It applies Robert’s Rules of Order as the primary rules of procedure for CDA meetings. I have added two other provisions. One is proposed Subsection (c)1, which notes that CDA meetings are subject to the Wisconsin Open Meetings Law. I moved that language here from another section of the 2003 by-laws. The other is proposed Subsection (c)3. It is new, and is intended to be an exception to the requirement in Robert’s Rules of Order that discussion take place after a motion has been made and seconded. Instead, proposed Subsection (c)3 authorizes the commissioners to discuss an agenda item at a meeting before taking formal action on it. 4. Article 4 – ECONOMIC DEVELOPMENT MASTER FUND This section is a slightly revised version of Article 4 of the 2003 by-laws. The only change I have made is to the first sentence. The purpose of the change is to update the language so it comports with the current economic development master fund requirements. Under the 2003 by-laws, this master fund is available only within Tax Incremental District No. 2. Since these by-laws were last amended in 2003, Tax Increment District No. 2 was closed, and the fund was revised to deal with business expansion and start-up projects in Tax Incremental Districts No. 6 and Tax Incremental District No. 9.
Appendix A Ordinances Relating to the Community Development Authority
Chapter 2. Administration Article VI. Boards, Commissions and Authorities Division 4. COMMUNITY DEVELOPMENT AUTHORITY
Sec. 2-261. - Creation.
Pursuant to Wis. Stats. § 66.1335, there is hereby created a housing and community development authority which shall be known as the community development authority of the village.
(Code 1963, § 29.01; Ord. No. 158-O-01, § 1, 11-19-2001)
Sec. 2-262. - Status as a public body.
The community development authority (CDA) is deemed to be a public body having all the powers, duties and functions granted to licensing authorities, redevelopment authorities and housing and community development authorities by applicable laws of the state.
(Code 1963, § 29.02)
Sec. 2-263. - Appointment, confirmation and term of commissioners; vacancies.
The seven commissioners of the community development authority shall be appointed by the village president and confirmed by the village board as follows: (1) Two of the commissioners shall be members of the village board and shall serve during their term of office as members of the village board. (2) Five of the commissioners shall be village residents and shall be appointed for terms of four years. Commissioners who are not members of the village board shall serve until a successor has been appointed and qualified, unless such commissioner's term is vacated earlier because of change of residence, removal, resignation or death. (3) Vacancies shall be filled by appointment of the village president and confirmation by majority vote of the village board.
(Code 1963, § 29.03) Sec. 2-264. - Bylaws.
The community development authority may adopt and from time to time amend or repeal such bylaws and other rules and regulations consistent with applicable law as it deems necessary in the performance of its functions.
(Code 1963, § 29.04)
Sec. 2-265. - Officers, agents and employees.
(a) The community development authority shall annually elect a chairperson and vice-chairperson from among the commissioners. Vacancies occurring in the office of chairperson or vice-chairperson shall be filled from among the commissioners for the unexpired portion of the term. (b) The community development authority may contract with the village or any other agency or entity, public or private, for the provision of any necessary services associated with or required by the community development authority in the performance of its duties and functions. Any services provided to the community development authority by the village pursuant to such contract shall be coordinated through the village manager.
(Code 1963, § 29.05)
Sec. 2-266. - Powers and duties.
(a) Overall economic development plan. The community development authority shall implement the retention and development activities as identified in the initial village overall economic development program plan adopted by the village board on April 20, 1987. The community development authority shall be responsible for an annual review of the overall economic development program plan, and shall implement any changes or additions to the plan approved by the village board. (b) Housing authority. The community development authority shall have all the powers, duties and functions of a housing authority as set forth in the Housing Authorities Law (Wis. Stats. § 66.1201) and all housing projects initiated by the community development authority and approved by the village board shall be undertaken and carried out pursuant to such sections. (c) Redevelopment authority. The community development authority shall have all the powers, duties and functions of a redevelopment authority as set forth in Wis. Stats. § 66.1333. All redevelopment projects initiated by the community development authority and approved by the village board shall be undertaken and carried out in accordance with the Urban Redevelopment Law (Wis. Stats. § 66.1301) or Wis. Stats. §§ 66.1331, 66.431, 66.1337 or 66.1105, as determined appropriate to each project by the village board.
Appendix A: Ordinances Relating to CDA Page 2 (d) Budget. The community development authority shall submit an annual budget to the village manager, and such budget shall be subject to review by the village manager prior to submission to the village board. The approval of the community development authority budget by the village board permits the community development authority to spend budgeted funds for the purposes designated. (e) Reports. The community development authority shall advise the village board of funds or assets received by the community development authority from all sources, and provide a monthly accounting of expenditures to the village board for information purposes. The community development authority shall be subject to the village accounting and auditing procedures. (f) Other powers and duties. In addition to the foregoing powers, duties and functions, the community development authority shall have such other powers, duties and functions related to housing, community and economic development as are granted to it by the village board.
(Code 1963, § 29.06; Ord. No. 158-O-01, §§ 2—7, 11-19-2001)
Sec. 2-267. - Transfer of village housing authority to community development authority.
The housing authority of the village created by resolution of the village board, adopted on November 5, 1984, shall terminate, and its programs, projects, debts, demands, obligations, liabilities and authorities shall be transferred to the community development authority as provided in Wis. Stats. § 66.1335(5).
(Code 1963, § 29.07; Ord. No. 158-O-01, § 8, 11-19-2001)
Sec. 2-268. - Construction.
All powers, duties, and functions of a housing and community development authority, as set forth in Wis. Stats. § 66.1335, are deemed to have been granted to the community development authority as though set forth in this division, and the powers granted under this division shall be constructed liberally to effectuate its purposes.
(Code 1963, § 29.09; Ord. No. 158-O-01, § 9, 11-19-2001)
Appendix A: Ordinances Relating to CDA Page 3 Appendix B
Wisconsin Statutes § 66.1335 Housing and community development authorities
(1) Authorization. A city may, by a two-thirds vote of the members of the city council present at the meeting, adopt an ordinance or resolution creating a housing and community development authority which shall be known as the “Community Development Authority” of the city. It is a separate body politic for the purpose of carrying out blight elimination, slum clearance, urban renewal programs and projects and housing projects. The ordinance or resolution creating a housing and community development authority may also authorize the authority to act as the agent of the city in planning and carrying out community development programs and activities approved by the mayor and common council under the federal housing and community development act of 1974 and as agent to perform all acts, except the development of the general plan of the city, which may be otherwise performed by the planning commission under s. 66.1105, 66.1301 to 66.1329, 66.1331 or 66.1337. A certified copy of the ordinance or resolution shall be transmitted to the mayor. The ordinance or resolution shall also do all of the following:
(a) Provide that any redevelopment authority created under s. 66.1333 operating in the city and any housing authority created under s. 66.1201 operating in the city, shall terminate its operation as provided in sub. (5).
(b) Declare in substance that a need for blight elimination, slum clearance, urban renewal and community development programs and projects and housing projects exists in the city.
(2) Appointment of members. Upon receipt of a certified copy of the ordinance or resolution, the mayor shall, with the confirmation of the council, appoint 7 resident persons having sufficient ability and experience in the fields of urban renewal, community development and housing, as commissioners of the community development authority.
(a) Two of the commissioners shall be members of the council and shall serve during their term of office as council members.
(b) The first appointments of the 5 noncouncil members shall be for the following terms: 2 for one year and one each for terms of 2, 3 and 4 years. Thereafter the terms of noncouncil members shall be 4 years and until their successors are appointed and qualified.
(c) Vacancies shall be filled for the unexpired term as provided in this subsection.
(d) Commissioners shall be reimbursed their actual and necessary expenses including local travel expenses incurred in the discharge of their duties, and
may, in the discretion of the city council, receive other compensation.
(3) Evidence of authority. The filing of a certified copy of the ordinance or resolution referred to in sub. (1) with the city clerk is prima facie evidence of the community development authority’s right to transact business and the ordinance or resolution is not subject to challenge because of any technicality. In a suit, action or proceeding commenced against the community development authority, a certified copy of the ordinance or resolution is conclusive evidence that the community development authority is established and authorized to transact business and exercise its powers under this section.
(4) Powers and duties. The community development authority has all powers, duties and functions set out in ss. 66.1201 and 66.1333 for housing and redevelopment authorities. As to all housing projects initiated by the community development authority it shall proceed under s. 66.1201, and as to all projects relating to blight elimination, slum clearance, urban renewal and redevelopment programs it shall proceed under ss. 66.1105, 66.1301 to 66.1329, 66.1331, 66.1333 or 66.1337 as determined appropriate by the common council on a project by project basis. As to all community development programs and activities undertaken by the city under the federal housing and community development act of 1974, the community development authority shall proceed under all applicable laws and ordinances not inconsistent with the laws of this state. In addition, if provided in the resolution or ordinance, the community development authority may act as agent of the city to perform all acts, except the development of the general plan of the city, which may be otherwise performed by the planning commission under ss. 66.1105, 66.1301 to 66.1329, 66.1331 or 66.1337.
(5) Termination of housing and redevelopment authorities. Upon the adoption of an ordinance or resolution creating a community development authority, all housing and redevelopment authorities previously created in the city under ss. 66.1201 and 66.1333 terminate.
(a) Any programs and projects which have been begun by housing and redevelopment authorities shall, upon adoption of the ordinance or resolution, be transferred to and completed by the community development authority. Any procedures, hearings, actions or approvals taken or initiated by the redevelopment authority under s. 66.1333 on pending projects are deemed to have been taken or initiated by the community development authority as if the community development authority had originally undertaken the procedures, hearings, actions or approvals.
(b) Any form of indebtedness issued by a housing or redevelopment authority shall, upon the adoption of the ordinance or resolution, be assumed by the community development authority except as indicated in par. (e).
(c) Upon the adoption of the ordinance or resolution, all contracts entered into
Appendix B: Wisconsin Statutes § 66.1335 2
between the federal government and a housing or redevelopment authority, or between these authorities and other parties shall be assumed and discharged by the community development authority except for the termination of operations by housing and redevelopment authorities. Housing and redevelopment authorities may execute any agreements contemplated by this subsection. Contracts for disposition of real property entered into by the redevelopment authority with respect to any project are deemed contracts of the community development authority without the requirement of amendments to the contracts. Contracts entered into between the federal government and the redevelopment authority or the housing authority bind the community development authority in the same manner as if originally entered into by the community development authority.
(d) A community development authority may execute appropriate documents to reflect its assumption of the obligations set forth in this subsection.
(e) A housing authority which has outstanding bonds or other securities that require the operation of the housing authority in order to fulfill its commitments with respect to the discharge of principal or interest or both may continue in existence solely for that purpose. The ordinance or resolution creating the community development authority shall delineate the duties and responsibilities which shall devolve upon the housing authority with respect to that purpose.
(f) The termination of housing and redevelopment authorities pursuant to this section is not subject to s. 66.1201(26).
(5m) Tax exemption. Community development authority bonds issued on or after January 28, 1987, are declared to be issued for an essential public and governmental purpose and to be public instrumentalities and, together with interest on the bonds and income from the bonds, are exempt from taxes.
(6) Controlling statute. The powers conferred under this section are in addition and supplemental to the powers conferred by any other law. To the extent that this section is inconsistent with any other law, this section controls.
(7) Construction. This section shall be construed liberally to effectuate its purposes and the enumeration of specific powers in this section does not restrict the meaning of any general grant of power contained in this section nor does it exclude other powers comprehended in the general grant.
Appendix B: Wisconsin Statutes § 66.1335 3
Village of Menomonee Falls Community Development Authority Resolution No. CDA__-R-16
A RESOLUTION ADOPTING REVISED AND RESTATED BY-LAWS
WHEREAS, the Village of Menomonee Falls (the “Village”) previously created the Community Development Authority of the Village of Menomonee Falls (the “Authority”), pursuant to § 66.1335 of the Wisconsin Statutes; and WHEREAS, pursuant to Wisconsin Statutes § 66.1335, the Authority may exercise any and all powers, duties and functions of a redevelopment authority as enumerated in Wisconsin Statutes § 66.1333; and all powers, duties and functions of a housing authority as enumerated in Wisconsin Statutes § 66.1201; and WHEREAS, pursuant to what is now Village Ordinance § 2-264, the Authority is empowered to adopt and from time to time amend or repeal such by-laws and other rules and regulations consistent with applicable law as it deems necessary in the performance of its functions; and WHEREAS, attached as Exhibit B is a copy of the current by-laws of the Authority, which were adopted in 1987 and revised in 2003; and WHEREAS, the Village Manager and the Village Attorney have recommended that the current by-laws be revised and updated, and have further recommended that the Authority adopt the revised and restated by-laws attached as Exhibit A to this resolution; and WHEREAS, based on the above, the Authority finds that it is in the best interest of the Authority to adopt the proposed revised and restated by-laws attached hereto as Exhibit A in place of and superseding the current by-laws attached as Exhibit B; and WHEREAS, the proposed revised and restated by-laws call for amendments and revisions to also be approved by the Village Board of Trustees. NOW THEREFORE, BE IT RESOLVED by the Commissioners of the Community Development Authority of the Village of Menomonee Falls as follows: 1. Subject to the approval of the Village Board of Trustees, the proposed revised and restated by-laws attached as Exhibit A are approved. These by-laws will become effective on the date they are approved by the Village Board of Trustees. 2. The Executive Director is authorized and directed to submit the approved revised and restated by-laws to the Village Board of Trustees and to request that the Board of Trustees approve these revised and restated by-laws. Adopted by the Commissioners of the Community Development Authority of the Village of Menomonee Falls on the ______day of ______, 2016.
By______Attest______Catherine J. Hazzard, Chairperson Mark Fitzgerald, Executive Director
Exhibit A
COMMUNITY DEVELOPMENT AUTHORITY OF MENOMONEE FALLS, WISCONSIN BY-LAWS
ARTICLE I – THE AUTHORITY
Section 1 – Name and Office of Authority.
a. Name. The name of the authority shall be the Community Development Authority of the Village of Menomonee Falls.
b. Office. The principal office of the Authority shall be within the Village Hall of the Village of Menomonee Falls.
Section 2 – Powers and Duties.
a. Powers and Duties. The powers of the Authority shall be vested in the commissioners thereof. The Authority shall exercise all powers conferred, and perform all duties imposed, by state statutes and the ordinances of the Village of Menomonee Falls, and shall perform such further and other duties as may properly be required by the Village Board from time to time. The Authority shall have all powers, duties, and functions of a housing authority and all powers, duties, and functions of a redevelopment authority as set forth in Wisconsin Statutes and inVillage Ordinances 2-266 through 2-268. The Authority shall also have the power to undertake any additional acts which may be convenient or necessary to the powers and duties conferred upon it and which not contrary to law. The Authority may ratify after the fact any action which it could have otherwise approved.
b. Employees; Contract Services. The Authority may, from time to time, contract for services, or employ such personnel as it deems necessary to exercise its powers, duties and functions. The selection of, and compensation for such services or personnel shall be determined by the Authority subject to Village Ordinance 2-265 and to the laws of the State of Wisconsin.
c. By-laws; Amendments.
1. These by-laws are adopted pursuant to the authority granted in Village Ordinance 2-264. All provisions of the Wisconsin Statutes and ordinances or resolutions of the Village of Menomonee Falls as may be enacted from time to time shall take precedence over these by-Laws.
2. The by-laws may be amended from time to time upon a concurring vote of a majority of all members of the Authority and the subsequent approval of the amendment by the Board of Trustees.
Section 3 – Compensation of Commissioners.
Commissioners shall receive no compensation for their services, but shall receive actual and necessary expenses incurred in the discharge of their duties pursuant to the Authority’s reimbursement policies. BY-LAWS COMMUNITY DEVELOPMENT AUTHORITY OF MENOMONEE FALLS, WISCONSIN Page 2 of 4
ARTICLE 2 – OFFICERS
Section 1 – Presiding Officers.
a. Duties of the Presiding Officer. The presiding officer shall preside at all meetings of the Authority and shall have the right to vote and make motions; shall rule on matters of procedure, subject to appeal from such rulings by proper motion; shall conduct the meetings in accordance with the these by-laws; shall have such powers and duties as may be necessary for the conduct of orderly meetings; and such other powers and duties as set out in these by-laws, or as may be assigned.
b. Chairperson. The Chairperson shall be the presiding officer at all meetings of the Authority. Except as otherwise authorized by the Authority, the Chairperson shall sign on behalf of the Authority all checks, contracts, deeds and other instruments or forms of obligation made by the Authority.
c. Vice-chairperson. The vice-chairperson shall preside at meetings of the Authority in the absence or incapacity of the Chairperson.
d. Election, Terms of Office, Vacancies, Removal. The Chairperson and vice-chairperson shall each be elected annually in June of each year from among the commissioners who are not members of the Village Board of Trustees. The commissioner so selected remains in office until his or her successor is selected under this subsection. Should an office become vacant before the term expires, the commissioners shall select a successor from among the remaining eligible members to serve for the remainder of the unexpired term. Removal from office shall be by a ¾ vote of the total membership of the Authority.
Section 2 – Executive Director/Secretary.
a. The Village Manager shall ex officio be the Executive Director of the Authority. The Executive Director shall serve the Authority as its secretary and advisor and shall perform all duties requested by the Authority. The Executive Director may utilize such members of the Village staff as the Executive Director deems necessary to carry out the duties and obligations assigned under these by-laws.
b. The Executive Director shall act as secretary of the meetings of the Authority and record all votes, and shall keep a record of the proceedings of the Authority in a journal of proceedings to be kept for such purpose. The Executive Director shall handle all correspondence and clerical work of the Authority, and shall keep the records of the Authority.
c. In the absence or incapacity of the Chairperson, the Executive Director shall sign on behalf of the Authority all contracts, deeds and other instruments or forms of obligation made by the Authority. The term “absence” as used in this Section and in Section 1 of this Article shall include but not be limited to situations in which the Chairperson is temporarily absent from the corporate limits of the Village of Menomonee Falls for twenty-four hours or longer. BY-LAWS COMMUNITY DEVELOPMENT AUTHORITY OF MENOMONEE FALLS, WISCONSIN Page 3 of 4
d. All checks for the payment of money shall be countersigned by the Executive Director.
Section 3 – Treasurer.
a. The Village Treasurer shall ex officio be the Treasurer of the Authority.
b. The Treasurer shall handle and keep a record of all financial dealings of the Authority. The treasurer shall have the care and custody of all funds of the Authority in such bank or banks as the Authority may determine. The treasurer shall keep regular books of accounts showing receipts and expenditures and shall render to the Authority at regular meetings, or on request, an account of the transactions and a statement of the financial condition of the Authority.
c. The Treasurer may utilize such members of the Village staff as the Village Manager authorizes to assist the Treasurer to carry out the duties and obligations assigned under these by-laws
Section 4 – Attorney.
The Authority may call upon the Village Attorney for legal services.
ARTICLE 3 – MEETINGS AND MEETING PROCEDURES
Section 1 – Annual Meeting.
The annual meeting of the Authority shall be held during June of each year at the call of the Chairperson.
Section 2 – Regular Meetings.
a. Regular meetings shall be held at a place, time and date fixed by the Authority. In the absence of such a determination by the Authority, the meetings shall be held at the call of the Chairperson or of the Executive Director at such time and place as the person calling the meeting directs.
b. The Executive Director is authorized to cancel a regular meeting when the Executive Director deems it appropriate and determines that any pending matters could be delayed to a subsequent regular meeting and do not require action by the Authority at the particular meeting to be cancelled. The Executive Director shall give notice of such cancellation to the commissioners at least seven calendar days before the regular meeting to be cancelled. If at least two commissioners object to the Executive Director's decision to cancel a meeting under this subsection, the meeting will proceed as provided in this article. To be effective under this subparagraph, a commissioner's objection must be in writing, must state at least one item to be placed on the agenda for the meeting, and must be filed with the Executive Director no later than five days before the regular meeting to be cancelled. BY-LAWS COMMUNITY DEVELOPMENT AUTHORITY OF MENOMONEE FALLS, WISCONSIN Page 4 of 4
Section 3 – Special Meetings.
The Chairperson or the Executive Director may, when deemed expedient, and shall, upon the written request of two members of the Authority, call a special meeting of the Authority for the purpose of transacting only that business designated in the call. No other business shall be considered at such a special meeting.
Section 4 – Quorum.
Four commissioners shall constitute a quorum for the purpose of conducting business.
Section 5 – Conduct of Business; Voting.
a. Agenda. The Executive Director shall prepare the agenda with direction and advice from the Chairperson.
b. Voting. Provided a quorum is present and except as otherwise by law or these rules provided, the affirmative vote of a majority of the members present shall be required to decide any matter up for consideration.
c. Procedures.
1. The Authority shall be subject to the Wisconsin Open Meetings Law as amended from time to time.
2. Except as provided in (d)(3) below, meetings of the Authority shall be conducted in accordance with parliamentary procedure as determined by the most recent edition of Robert’s Rules of Order.
3. Notwithstanding (d)(2) above, the commissioners may discuss any matter listed on the meeting agenda at that meeting before taking action on it.
ARTICLE 4 – ECONOMIC DEVELOPMENT MASTER FUND
The Authority shall be responsible for the administration of the Economic Development Master Fund for business expansion and start-up projects within Tax Incremental District No. 6 and Tax Incremental District No. 9. The administration of this program shall be consistent with the underwriting procedures described in the most current version of the Economic Development Master Fund Plan. As described in the Plan, selected underwriting criteria may be waived with the consent of the Authority. The request for a waiver of the underwriting criteria shall be made by the business in writing and shall justify the need for such a waiver. The waiver of any such criteria shall require the affirmative vote of a two-thirds majority of the commissioners present and voting on the proposed change at a regular or special meeting of the Authority.
These by-laws were duly adopted by the Community Development Authority of the Village of Menomonee Falls on ______, 2016; and by the Village Board of Trustees on ______, 2016. EXHIBIT B
BY-LAWS OF THE COMMUNITY DEVELOPMENT AUTHORITY Of the Village of Menomonee Falls, Wisconsin
ARTICLE I – THE AUTHORITY
Section 1 – Constitution of Authority. The name of the authority shall be The Community Development Authority of the Village of Menomonee Falls, and shall consist of seven commissioners as provided by statute. These By-Laws are adopted pursuant to Section 66.1335, Wisconsin Statutes.
Section 2 – Office of the Authority. The office of the Authority shall be in the Village of Menomonee Falls, Waukesha County, Wisconsin. The mailing address of the Authority shall be the designated office of the Authority, Village of Menomonee Falls, Wisconsin, 53051.
Section 3 – Powers. The Authority shall have those powers set forth in Ordinance A- 520-87 adopted by the Village of Menomonee Falls Board of Trustees on September 21, 1987 entitled An Ordinance Creating the Community Development Authority of the Village of Menomonee Falls, Wisconsin. The Authority shall also have the power to undertake any additional acts which may be convenient or necessary and not contrary to law. The Authority may ratify after the fact any action which it could have otherwise approved.
ARTICLE 2 – OFFICERS
Section 1 – Officers. The officers of the Authority shall be a chairperson, and a vice- chairperson. The Village Clerk/Treasurer shall serve ex-officio as secretary/treasurer of the Authority. The Authority may appoint at its discretion such other officers as may be deemed necessary.
Section 2 – Chairperson. The chairperson shall preside at all meetings of the Authority. Except as otherwise authorized by the Authority, the chairperson shall sign all contracts, deeds and other instruments made by the Authority.
Section 3 – Vice-chairperson. The vice-chairperson shall perform the duties of the chairperson in the absence or incapacity of the chairperson.
Section 4 – Secretary/Treasurer. The secretary shall keep the records of the Authority, shall act as secretary of the meetings of the Authority and record all votes, and shall keep a record of the proceedings of the Authority in a journal of proceedings to be kept for such purpose.
The treasurer shall have the care and custody of all funds of the Authority in such bank or banks as the Authority may determine. All checks for the payment of money shall be countersigned by the chairperson. The treasurer shall keep regular books of accounts showing receipts and expenditures and shall render to the Authority at regular meetings, By-Laws Community Development Authority of the Village of Menomonee Falls, Wisconsin Page 2 of 3
or on request, an account of the transactions and a statement of the financial condition of the Authority.
Section 5 – Terms of Office, Vacancies, Removals. Officers shall be elected annually. Should an office become vacant, the commissioners shall select a successor from among the remaining members to serve for the remainder of the unexpired term. Removal from office shall be by a ¾ vote of the total membership of the Authority.
Section 6 – Additional Personnel. The Authority may, from time to time, contract for services, or employ such personnel as it deems necessary to exercise its powers, duties and functions as prescribed by the Community Development Ordinance and all other laws of the State of Wisconsin applicable thereto. The selection of, and compensation for such services or personnel shall be determined by the Authority subject to Section 29.05(b) of the Ordinance and to the laws of the State of Wisconsin.
ARTICLE 3 – MEETINGS
Section 1 – Annual Meeting. The annual meeting of the Authority shall be held during June of each year at the call of the chairperson.
Section 2 – Regular Meetings. Regular meetings shall be held at a place, time and date fixed by the Authority.
Section 3 – Special Meetings. The chairperson may, when deemed expedient, and shall, upon the written request of two members of the Authority, call a special meeting of the Authority for the purpose of transacting only that business designated in the call. No other business shall be considered at such a special meeting. All meetings of the Authority shall be called and held in accordance with the Open Meetings Law, Chapters 19.81 through 19.98 of the Wisconsin Statutes.
Section 4 – Quorum. The powers of the Authority shall be vested in the commissioners thereof. Four commissioners shall constitute a quorum for the purpose of conducting business.
Section 5 – Conduct of Business. All meetings of the Community Development Authority shall be conducted in accordance with parliamentary procedure as determined by the most recent edition of Robert’s Rules of Order.
Section 6 – Compensation. Commissioners shall receive no compensation for their services, but shall receive actual and necessary expenses incurred in the discharge of their duties pursuant to CDA reimbursement policies.
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ARTICLE 4 – ECONOMIC DEVELOPMENT MASTER FUND
Master Fund. The Authority shall be responsible for the administration of the Economic Development Master Fund for business expansion and start-up projects within Tax Incremental District No. 2 (Village Centre). The administration of this program shall be consistent with the underwriting procedures described in the most current version of the Economic Development Master Fund Plan. As described in the Plan, selected underwriting criteria may be waived with the consent of the Authority. The request for a waiver of the underwriting criteria shall be made by the business in writing and shall justify the need for such a waiver. The waiver of any such criteria shall require the affirmative vote of a two-thirds majority of the commissioners present and voting on the proposed change at a regular or special meeting of the Authority.
ARTICLE 5 – FISCAL YEAR
Fiscal Year. The fiscal year of the Authority shall begin on the first day of January and end on the thirty-first day of December in each year.
ARTICLE 6 – SEAL
Official Seal. The Authority shall provide such official seals as are required by law.
ARTICLE 7 – AMENDMENTS
Amendments to By-Laws. Proposed amendments to the by-laws of the Authority shall be in writing, and shall be delivered to all commissioners at least five days in advance of the date of the meeting when action on the proposed change(s) is scheduled. All action on by-laws shall be by a ¾ vote of the total membership of the Authority.
These By-Laws were duly adopted by the Community Development Authority of the Village of Menomonee Falls on November 10, 2003.