COMMITTEE of the WHOLE November 17, 2020 9:00 Am AGENDA Audio Recording Times Noted in Red (Minutes:Seconds)

THE MUNICIPALITY OF THE COUNTY OF KINGS COMMITTEE OF THE WHOLE November 17, 2020 9:00 am AGENDA Audio Recording Times Noted in Red (Minutes:Seconds)

1. Roll Call 00:00

2. Approval of Agenda 01:40 Page 1

3. Disclosure of Conflict of Interest Issues 02:14

4. Approval of Minutes a. September 15, 2020 03:49 Page 2

5. Business Arising from Minutes a. September 15, 2020 None Page 2

6. Administration a. Proposed Repeal of Policy PRO-10-002: Fire Grants 04:50 Page 10 b. Proposed Amendments to Policy FIN-05-020: Hospitality 12:43 Page 17 c. Municipal Branding/Visual Identity Briefing 17:30 Page 31

7. Engineering & Public Works, Lands and Parks Services a. FY2021-2022 Priority List Provincial/Subdivision Road Resurfacing Program 26:27 Page 34 b. Award of Contract 20-24: New EPW Operations Centre 73:15 Page 48

8. Correspondence 102:09 a. 2020-10-30 Soldiers Memorial Hospital Foundation Thank You 102:27 Page 56 b. 2020-11-02 Nova Scotia Health Information 102:43 Page 57 c. 2020-11-03 Commissionaires re: Remembrance Day 102:58 Page 59 d. 2020-11-03 Grand View Manor Thank You 103:09 Page 60 e. 2020-11-05 Village of New Minas re: Thunder in the Valley 103:23 Page 61 f. 2020-11-06 Village of New Minas re: Thunder in the Valley Mayor’s Response 104:24 Page 62 g. 2020-11-05 Gaspereau Valley Elementary School Thank You 104:35 Page 64 h. 2020-11-06 Village of Kingston Response to J-Class Road Funding 105:08 Page 65 i. 2020-11-06 Prime Minister's Exceptional Educator Awards Call for Nominations 105:33 Page 66

9. New Council Orientation Presentations a. Office of the CAO 106:21 b. Strategic Plan 116:43 c. Office of the Deputy CAO 153:33 d. Department of Land Use Planning & Inspection 166:45 e. Department of Engineering and Public Works, Lands & Parks 240:35 f. Department of Finance & IT 257:58

10. Other Business None

11. Comments from the Public None

12. Adjournment 285:52

COTW 2020/11/17 Page 1

THE MUNICIPALITY OF THE COUNTY OF KINGS COMMITTEE OF THE WHOLE September 15, 2020 DRAFT MINUTES

Meeting Date A meeting of the Committee of the Whole was held on Tuesday, and Time September 15, 2020 at 10:04 am following a Special Council meeting via video conference.

1. Attendance All Councillors participated in the video conference. Councillor Best left the meeting at 1:02 pm.

Results for Roll Call For 10 Against 0 District Name Results Mayor Peter Muttart For District 1 Meg Hodges For District 2 Pauline Raven For District 3 Brian Hirtle For District 4 Martha Armstrong For District 5 Paul Spicer For District 6 Bob Best For District 7 Emily Lutz For District 8 Jim Winsor For

District 9 Peter Allen For

Also in attendance were: . Rob Frost, Deputy Chief Administrative Officer . Greg Barr, Director, Finance & IT . Trish Javorek, Director, Planning & Inspections . Scott Quinn, Director, Engineering & Public Works, Lands & Parks . Mike Livingstone, Manager of Financial Reporting . Chad West, Manager of IT (until 1:02 pm) . Scott MacKay, Manager of Revenue (as of 12:15 pm) . Dan Stovel, Kings Regional Emergency Management Coordinator (until 10:30 am) . Gordon Roussel, Policy Analyst (until 11:15 am) . Emily Kennedy, Climate Change Coordinator (10:43am-12:35pm) . Lilly Ashdown, Records Management Specialist (until 11:15 am) . Janny Postema, Municipal Clerk/Recording Secretary

2. Approval of Agenda On motion of Deputy Mayor Lutz and Councillor Hirtle, that Committee of the Whole approve the September 15, 2020 agenda as circulated.

COTW 2020/11/17 Page 2 Committee of the Whole 2 September 15, 2020

District 5 Paul Spicer For District 6 Bob Best For District 7 Emily Lutz For District 8 Jim Winsor For

District 9 Peter Allen For

3. Disclosure of Conflict of No Conflict of Interest issues were declared. Interest Issues

4. Approval of Minutes

4a. July 21, 2020 On motion of Councillor Hirtle and Councillor Armstrong, that the minutes of the Committee of the Whole meeting held on July 21, 2020 be approved as circulated.

Motion Carried. Results For 10 Against 0 District Name Results Mayor Peter Muttart For District 1 Meg Hodges For District 2 Pauline Raven For District 3 Brian Hirtle For District 4 Martha Armstrong For District 5 Paul Spicer For District 6 Bob Best For District 7 Emily Lutz For District 8 Jim Winsor For

District 9 Peter Allen For

5. Business Arising from Minutes

5a. July 21, 2020 There was no business arising from the July 21, 2020 minutes.

6. Kings Regional Emergency Management Organization

6a. Draft Kings REMO Dan Stovel, Kings Regional Emergency Management Coordinator, Emergency Management presented the Request for Decision as attached to the September 15, Support Plan - Wildfire 2020 Committee of the Whole agenda and provided a presentation. Preparedness and Response Plan (March 2020) On motion of Councillor Hirtle and Councillor Armstrong, that Committee of the Whole recommend Municipal Council adopt the Kings REMO Wildfire Preparedness and Response Plan, dated March 2020.

Motion Carried. Results For 10 Against 0 District Name Results Mayor Peter Muttart For District 1 Meg Hodges For District 2 Pauline Raven For District 3 Brian Hirtle For

COTW 2020/11/17 Page 3 Committee of the Whole 3 September 15, 2020

District 4 Martha Armstrong For District 5 Paul Spicer For District 6 Bob Best For District 7 Emily Lutz For District 8 Jim Winsor For

District 9 Peter Allen For

7. Administration

7a. Policy Review Gordon Roussel, Policy Analyst, presented the Request for Decision as attached to the September 15, 2020 Committee of the Whole agenda and provided a presentation.

On motion of Councillor Winsor and Councillor Raven, to refer the Policy Review item back to staff for consideration of Councillors’ comments at the September 15, 2020 Committee of the Whole meeting.

District 9 Peter Allen For

7b. Policy ADMIN-01-020: Lilly Ashdown, Records Management Specialist, presented the Request Records and Information for Decision as attached to the September 15, 2020 Committee of the Management/Repeal of By- Whole agenda and provided a presentation. law 21, Disposal of Records (First Reading) On motion of Councillor Winsor and Deputy Mayor Lutz, that Committee of the Whole recommend Municipal Council: 1. Provide seven days’ notice, per s.48(1) Municipal Government Act, to adopt Policy ADMIN-01-020: Records and Information Management as attached to the September 15, 2020 Committee of the Whole agenda; and 2. Give First Reading to repeal By-law 21, being the Disposal of Records By-law of the Municipality of the County of Kings.

Motion Carried. Results For 10 Against 0 District Name Results Mayor Peter Muttart For District 1 Meg Hodges For District 2 Pauline Raven For

COTW 2020/11/17 Page 4 Committee of the Whole 4 September 15, 2020

District 3 Brian Hirtle For District 4 Martha Armstrong For District 5 Paul Spicer For District 6 Bob Best For District 7 Emily Lutz For District 8 Jim Winsor For District 9 Peter Allen For

Committee of the Whole took a brief recess from 11:15 - 11:33 am.

8. Engineering & Public Works, Lands and Parks Services

8a. Climate Mitigation and Asset Emily Kennedy, Climate Change Coordinator, presented the Request for Action Plan Decision as attached to the September 15, 2020 Committee of the Whole agenda and provided a presentation.

On motion of Councillor Hirtle and Councillor Armstrong, that Committee of the Whole recommend Municipal Council adopt the Climate Mitigation and Asset Action Plan as attached to the September 15, 2020 Committee of the Whole agenda.

Councillor Raven moved to amend the motion to receive rather than adopt the Plan; the amendment failed for lack of a seconder.

Original Motion: That Committee of the Whole recommend Municipal Council adopt the Climate Mitigation and Asset Action Plan as attached to the September 15, 2020 Committee of the Whole agenda.

District 9 Peter Allen For

8b. Applications Filed Under Emily Kennedy, Climate Change Coordinator, presented the Briefing as Investing in Canada attached to the September 15, 2020 Committee of the Whole agenda and Infrastructure Program provided a presentation.

On motion of Councillor Raven and Councillor Spicer, that Committee of the Whole receive the Briefing on Applications Filed under the Investing in Canada Infrastructure Program dated September 15, 2020 as information.

COTW 2020/11/17 Page 5 Committee of the Whole 5 September 15, 2020

District 9 Peter Allen For

9. Information Technology

9a. Broadband Project Update Chad West, Manager of IT, presented the Briefing as attached to the September 15, 2020 Committee of the Whole agenda and provided a presentation.

On motion of Councillor Armstrong and Deputy Mayor Lutz, that Committee of the Whole receive the Broadband Project Update Briefing dated September 15, 2020 as information.

District 9 Peter Allen For

Lunch Recess Committee of the Whole recessed for lunch from 1:02 - 1:48 pm.

It was noted that Councillor Best did not rejoin the meeting.

10. Councillor Item

10a. Driveway Culverts on Councillor Raven presented the report as attached to the September 15, Municipality owned 2020 Committee of the Whole agenda. Subdivision Roads On motion of Councillor Raven and Councillor Winsor, that Committee of the Whole recommend Council refer the matter of Driveway Culverts on Municipality owned Subdivision Roads to the CAO for review and report back to Council on:

COTW 2020/11/17 Page 6 Committee of the Whole 6 September 15, 2020

1. The extent of the issue (number of streets and residents in Kings County subdivisions where this type of inequity exists between neighbours); 2. Potential inequities within subdivisions with mixed DTIR/Municipality road ownership; and 3. Estimates costs and/or alternatives.

The motion was revised through a friendly amendment:

That Committee of the Whole recommend Municipal Council refer the matter of cost of replacement or repair of Driveway Culverts on Municipality owned Roads to the CAO for review and report back to Council on the extent of the issues and estimated costs and/or alternatives, with the goal of potentially eliminating disparity between DTIR roads and Municipal roads.

Motion Carried. Results For 9 Against 0 District Name Results Mayor Peter Muttart For District 1 Meg Hodges For District 2 Pauline Raven For District 3 Brian Hirtle For District 4 Martha Armstrong For District 5 Paul Spicer For District 6 Bob Best - District 7 Emily Lutz For District 8 Jim Winsor For

District 9 Peter Allen For

11. Correspondence Mayor Muttart provided an overview of the correspondence as attached to the September 15, 2020 Committee of the Whole agenda.

On motion of Councillor Hirtle and Councillor Allen, that Committee of the Whole receive the Correspondence as attached to the September 15, 2020 Committee of the Whole agenda.

District 9 Peter Allen For

COTW 2020/11/17 Page 7 Committee of the Whole 7 September 15, 2020

11a. Charlottetown Resolution Mayor Muttart noted that he did not personally support the resolution and re: Telecom Order CRTC reported that it was voted down by the Atlantic Mayors’ Congress held 2019-288 September 2-4. The Mayor noted that it was agreed that it be brought forward to the individual Councils for consideration.

12. External Board and Committee Reports

12a. Kentville Joint Fire Services Councillor Raven presented the report as attached to the September 15, Committee 2020 Committee of the Whole agenda.

12b. Kings Point to Point Transit Councillor Allen presented the report as attached to the September 15, Society Board 2020 Committee of the Whole agenda.

12c. Lake Monitoring Committee In response to a question from Councillor Raven, Deputy Mayor Lutz, as Chair of the Lake Monitoring Committee, noted that the last meeting had been held on July 22, 2020 and agreed to look into the process for presenting reports.

12d. Other: See Attached Table On motion of Councillor Armstrong and Councillor Raven, that Committee of the Whole receive the External Board and Committee Reports as attached to the September 15, 2020 Committee of the Whole agenda.

District 9 Peter Allen For

13. Other Business A number of Councillors reported hearing concerns around the School Food Program, in particular a shift from the focus on healthy nutrition and local food.

In response to a question from Councillor Winsor, Mayor Muttart noted that the Branding project would be resumed once in person meetings could be held.

14. Adjournment On motion of Councillor Allen and Deputy Mayor Lutz, there being no further business, the meeting adjourned at 2:30 pm.

Motion Carried. Results For 9 Against 0

COTW 2020/11/17 Page 8 Committee of the Whole 8 September 15, 2020

District Name Results Mayor Peter Muttart For District 1 Meg Hodges For District 2 Pauline Raven For District 3 Brian Hirtle For District 4 Martha Armstrong For District 5 Paul Spicer For District 6 Bob Best - District 7 Emily Lutz For District 8 Jim Winsor For

District 9 Peter Allen For

Approved by:

______Peter Muttart Janny Postema Mayor Municipal Clerk/Recording Secretary

Results Legend - Absent COI Conflict of interest For A vote in favour Against A vote in the negative or any Councillor who fails or refuses to vote and who is required to vote by the preceding subsection, shall be

deemed as voting in the negative.

COTW 2020/11/17 Page 9 Municipality of the County of Kings Request for Decision

TO Committee of the Whole

PREPARED BY Gordon Roussel, Policy Analyst

MEETING DATE November 17, 2020

SUBJECT Proposed Repeal of Policy PRO-10-002: Fire Grants

ORIGIN • February 9, 2015 Special Council motion that suspended the operation of Fire Grants Policy PRO-10- 002 for the 2015/16 fiscal year

RECOMMENDATION That Committee of the Whole recommend Municipal Council provide seven days’ notice, per s. 48(1) Municipal Government Act, to repeal Policy PRO-10-002: Fire Grants as attached to the November 17, 2020 Committee of the Whole agenda.

INTENT For Committee of the Whole to consider the repeal of Policy PRO-10-002, which provides outdated funding guidelines for the operating costs incurred by Fire Departments.

DISCUSSION Under the Fire Grants Policy, operating grants were provided to Fire Departments each fiscal year according to guidelines which specified the type of operating expenses eligible, and which of those expenses would be capped at set amounts specified in the Policy. The Policy defined three categories of expenses: (1) those eligible for funding for actual costs incurred (administration, building operating, insurance, telephone, and vehicle operating); (2) those eligible for funding at a flat rate per year (honorariums, radios, mobiles and pagers); and (3) those eligible for funding on a global allowance basis (vehicle maintenance and repairs, hoses and appliances, training, firefighter clothing, and firefighter chemicals). The Policy includes formulas for pro-rating expenses for multi-jurisdictional Fire Departments. Grants were paid in two installments annually with the second installment conditional on a claim form being submitted with supporting documentation. Council would approve a total amount of funding available for Fire Grants rather then approving each Fire Department budget separately.

At a special meeting held on February 9, 2015, Council approved a motion that included, in part, the following:

Council suspends the operation of the Fire Grants Policy for the fiscal year 2015/16 and Council implements a funding model for Fire Departments based upon operating budgets for 2015/16 with the amount of the funding for each Fire Department to be as approved by Council.

For the last six fiscal years, the operating budgets of the Fire Departments have been submitted and are then included within the Operating Budget of the Municipality. Under the current approach, the Fire Departments are required to submit draft operating budgets which are brought to Council by staff as part of the budget process each year. Prior to doing so, the Fire Service Advisory Committee meets to agree on a budget increase which is forwarded to Council. Therefore, since the Fire Grants Policy is no longer utilized, it should be repealed. The Policy does not apply to the Town of Kentville, Town of Wolfville, or the West Hants Regional Municipality because the Municipality of the County of Kings has separate Fire Service Agreements with each.

Senior staff are currently working with the Fire Services Advisory Committee, as well as a Finance Sub- Committee, on developing potential new funding models for Fire Departments. This is a very involved

COTW 2020/11/17 Page 10 Municipality of the County of Kings Request for Decision process of discussion, with the goal of having any recommended changes to Council and in place for fiscal year 2022/2023.

FINANCIAL IMPLICATIONS • There are no financial implications associated with the recommendation in this Request for Decision.

STRATEGIC PLAN ALIGNMENT Check Strategic Priority Description Applicable Vision Statement

 Good Governance Repeal of Policy no longer in operation

Environmental Stewardship

Economic Development

Strong Communities

Financial Sustainability

Supports a Strategic Project

Supports a Core Program Enhancement

Not Applicable

ALTERNATIVES • Council may opt to begin using the Fire Grants Policy again effective the 2021/22 fiscal year. • Council may propose changes to the current approach to funding Fire Departments.

IMPLEMENTATION • Recommendation from Committee of the Whole will be submitted to Council for approval. • Repealed Policy will be removed from the Municipality’s website.

ENGAGEMENT • On November 28, 2014, Municipal staff gave a presentation on the new process to the Fire Chiefs and other senior Fire officials, and held a workshop for them on December 11, 2014. • The change in budgeting process was also discussed at a Council meeting held on February 4, 2015 and a Special Council meeting held on February 9, 2015. Senior Fire officials participated in the debate at the February 4, 2015 meeting. • The seven days’ notice to Council per s.48(1) Municipal Government Act provides an opportunity for public comment prior to repeal.

APPENDICES • Appendix A: Policy PRO-10-002: Fire Grants

APPROVALS Terry Brown, Manager of Inspection & Enforcement October 19, 2020

Greg Barr, Director, Finance & IT October 19, 2020

Trish Javorek, Director, Planning & Inspection October 19, 2020

Rob Frost, Deputy Chief Administrative Officer October 20, 2020

Scott Conrod, Chief Administrative Officer November 9, 2020

COTW 2020/11/17 Page 11 Appendix A Policy PRO-10-002

MUNICIPALITY OF THE COUNTY OF KINGS

Fire Grants Policy

th Creation Date: February 16 , 1999 Policy Category: Protective Services nd Approval Date: March 2 , 1999 Next Review Date: March 2012 Revision Date(s): June 5, 2012 Replaces: 1 May 18 \ 201 o 1 May 5 \ 2009 1 May 6 \ 2008 May 1st, 2007

1. Objective:

The purpose of this policy is to provide funding guidelines for the operating costs incurred by Fire Departments.

2. Applicability:

This policy applies to the funding of all Fire Departments that serve Kings County residents, excluding those Fire Departments which have separate Service Agreements. In particular the following Fire Departments are covered: • Aylesford & District fire Commission • Canning Fire Commission • Cornwallis Square Village Fire Department • Greenwich Fire Commission • Halls Harbour District Fire Fighters Association • New Minas Fire Department • Port Williams Fire Department • Kingston & District Fire Commission • Springfield & District Fire Department • Town of Berwick Fire Department • Town of Hantsport Fire Department

3. Definitions:

"Operating Costs" or "Operating Expenses" refers to expenditures as a result of performing its normai operations and do not meet the definition of a Capital Expenditure.

"Capital Expenditures" or "Tangible Capital Assets" are assets having physical ' . ~ . .. . substance that: MASTER

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MUNICIPALITY OF THE COUNTY OF KINGS

Fire Grants Policy

Personnel insurance is also eligible but incremental premiums for coverage above $100,000 AD&D and $350/week wage loss are ineligible for a grant.

Telephone (Line 5)

Eligible expenditures include telephone and alarm service but do not include radios, mobiles and pagers and any 911 costs.

Vehicle Costs (Line 6)

Eligible expenditures include gas and oil and supplies (i.e. first aid).

Vehicle maintenance expenditures in excess of the global allowance calculated in Part Ill may be claimed to a maximum of $5,000.

Part II

Expenditures Eligible for Grant at a Flat Rate Per Year

Honorariums (Lines 12 to 15)

Flat rate provided for honorariums paid to Firefighters. The flat rates provided are as follows:

Chief $800 Deputy Chiefs $250 Captains & Lieutenants $160 Fire Fighters $110

Radios, Mobiles and Pagers (Lines 17 to 20)

Flat rate provided for repairs, maintenance and leasing or purchase of radios, mobiles and pagers. The flat rates provided are as follows:

Base radio Active trucks on Jan. 1st* Chief & Deputy Fire Chiefs (max.2) on Jan. 1st* Volunteers on Jan. 1st (excluding Chiefs/Deputys)*

MASTER

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COTW 2020/11/17 Page 14 Policy PRO-10-002

MUNICIPALITY OF THE COUNTY OF KINGS

Fire Grants Policy

* as of January 1st in the fiscal year being used for the grant calculation

Part Ill

Expenditures Eligible for Grant on a Global Allowance Basis

In this part each expense category has an allowance amount assigned to it. To determine the amount of the grant both the actual costs incurred and the allowances are totalled. The grant is equal to the lesser of the two.

Vehicle Maintenance and Repairs (Line 22A)

The global allowance is $4,500 per fire fighting vehicle including aerial/ladder trucks, pumpers, tankers, rescues. The Global allowance is $1,500 per support vehicle; including personnel vans, all-terrain vehicle on trailer, boat on trailer, light utility vehicle.

Hose and Appliances (Line 23A)

Include all actual cost incurred (including air-breathing apparatus). The allowance is $20,000 per year.

Training (Line 24A) Include all actual costs incurred. (Including conventions). The allowance is $12,000 per year.

Firefighting Clothing (Line 25A) Include all actual cost incurred. The allowance is equal to $600 per year times the number of volunteers at January 1st in the fiscal year being used for the grant calculation. (Includes firefighting coverall) Does not include dress uniforms.

Firefighting Chemicals (Line 26A) Include all actual costs incurred. The allowance is $3,500 per year.

Ineligible Expenditures • Any expenditures categorized as miscellaneous or other. • HST expenses unless it is distributed to the related eligible expense categories. • Dues expense. . ·.,·#, • Other repairs and maintenance unless type of repairs indicated :,' , . , __ • 911 system costs as these are being paid by the Municipality (excepf costs b[.:a< -: · :. landline required by some departments). ).~-'? ,t-' ~J \ <,· .·.

MASTER f =~~ \ ~~- Jt , • ~ I .:i.i -t ~~- ..? ..: {-: :, ,., ,,..~•• /) ".a...\l •• "'"'" . Page 4 of 5 - :.. .';11,,i·•. .., ~ ~ .~...... ;.l._ ~ ) ,; -~ ...... -"\.'"~ ~ ·-;?-~~t1?~...: ? . ... COTW 2020/11/17 Page 15 Policy PRO-10-002

MUNICIPALITY OF THE COUNTY OF KINGS

Fire Grants Policy

• All capital expenditures. • Dress uniforms.

Multi-Jurisdiction Fire Departments

For Departments that also serve other Municipalities, a separate form will be used to calculate the fire grant. The eligibility and limits on the various categories of expenditures remain the same except that certain eligible expenditures are pro-rated on the following basis:

1. Administration, Building, Insurance (other than on vehicles) and Telephone will be funded based on the number of calls responded to in the Municipality of the County of Kings as a percentage of the total number of calls; and

2. Vehicle (non-global), Vehicle Insurance, Hose and Appliances will be funded based on the kilometers driven responding to calls in Kings County as a percentage of the total kilometers driven responding to all calls.

For greater certainty, Mutual Aid calls are excluded from both the numerator and denominator in 1 above. Mutual Aid kilometers and non-alarm response kilometers are excluded from both the numerator and denominator in 2 above.

6 Fire Grants Claim Procedures

Fire departments are to complete a claim form. The completed form is to be reviewed and signed by the department's auditor. The claim form is then submitted, with the departments audited financial statements and detailed general ledger printout, to the Municipality. The Municipality must receive these before the second and final installment of the annual grant will be paid.

The first installment of the fire grant will be paid by the end of June and the second installment will be paid by the end of October if all requested information has been received.

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MASTER

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COTW 2020/11/17 Page 16 Municipality of the County of Kings Request for Decision

TO Committee of the Whole

PREPARED BY Gordon Roussel, Policy Analyst

MEETING DATE November 17, 2020

SUBJECT Proposed Amendments to FIN-05-020 Hospitality Policy

ORIGIN • s. 23(7) Municipal Government Act • s. 8 Hospitality Policy

RECOMMENDATION That Committee of the Whole recommend Municipal Council provide seven days’ notice, per s. 48(1) Municipal Government Act, to adopt amendments to Policy FIN-05-020: Hospitality as outlined in the November 17, 2020 Request for Decision.

INTENT For Committee of the Whole to consider and recommend adoption of amendments to FIN-05-020 Hospitality Policy.

DISCUSSION The Municipal Government Act requires that Council, prior to January 31st of the year following a municipal election, review this Policy and either re-adopt or amend the Policy.

The following sections are being recommended for addition so that it is consistent with the Business Expense Policy FIN-05-008: • Section 4.7, which outlines the requirements of Members of Council and employees. • Section 4.8, which states the possible consequences to staff of fraudulent irregularity, misuse, or misappropriation of funds. • Section 4.9, which references the applicable Policies in the event of suspicious activity or potential misuse of funds by elected officials.

The following non-substantive changes are being recommended: • The Policy be transferred to the new template per ADMIN-01-000 Policy Development approved on July 7, 2020. • Several changes and additions be made to Section 5 Responsibilities to reflect current practice and provide clarification that it is the CAO who has overall responsibility for administering the Policy.

FINANCIAL IMPLICATIONS • There are no financial implications associated with the recommendation in this Request for Decision.

STRATEGIC PLAN ALIGNMENT Check Strategic Priority Description Applicable Vision Statement

 Good Governance Policy Review & Updating

Environmental Stewardship

Economic Development

COTW 2020/11/17 Page 17 Municipality of the County of Kings Request for Decision

Strong Communities

Financial Sustainability

Supports a Strategic Project

Supports a Core Program Enhancement

Not Applicable

ALTERNATIVES • The Committee may request further amendments.

IMPLEMENTATION • Policy will be submitted to Council for approval. • Approved Policy will be posted to the Municipality’s website and implemented.

ENGAGEMENT • Staff feedback was sought as part of the review process and incorporated into the draft amendments. • The seven days’ notice to Council per s.48(1) Municipal Government Act provides an opportunity for public comment prior to adoption.

APPENDICES • Appendix A: Policy FIN-05-020 Hospitality Policy (Original) • Appendix B: Policy FIN-05-020 Hospitality Policy (with proposed Amendments)

APPROVALS Mike Livingstone, Manager of Financial Reporting, Finance & IT November 5, 2020

Greg Barr, Director, Finance & IT November 5, 2020

Scott Conrod, Chief Administrative Officer November 9, 2020

COTW 2020/11/17 Page 18 Appendix A Policy FIN-05-020

MUNICIPALITY OF THE COUNTY OF KINGS

Hospitality Policy

Creation Date: November 2018 Policy Category: Finance Approval Date: January 8, 2019 Next Review Date: November 2020 Revision Date: N/A Replaces: NIA

1. Purpose

The Municipality of the County of Kings ("Municipality") recognizes that hospitality-related activities are, at times, necessary and legitimate expenses supporting the effective conduct of government business and for reasons of diplomacy, protocol, business development or promotional advocacy.

The purpose of this Policy is to establish guidelines for expenditures incurred in the course of carrying out hospitality-related activities including; receptions, ceremonies, conferences and other group events while hosting individuals or delegations from outside of the Municipality.

2. Policy Objectives

The objectives of the Hospitality Policy will be to: 1. Clearly identify the circumstances where hospitality expenses may be permitted; 2. Establish the expenditures that may qualify as a hospitality expense; 3. Establish the approval process for authorizing hospitaliity expenses.

3.Scope

This Policy shall apply to all Reportable Individuals and employees of the Municipality.

Reportable Individual refers to the Mayor, Deputy Mayor, Councillor, Chief Administrative Officer (CAO), and includes any employee of the Municipality delegated any of the responsibilities or powers of the CAO.

4. Signing Authorities

All hospitality expenses must obtain pre-approval by the Director of Finance (Signing Authority), and shall be reviewed by the CAO prior to payment. The Director of Finance may designate, in writing, a second signing authority. . ., ~-··· ... .

MASTER

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COTW 2020/11/17 Page 19 Policy FIN-05-020

MUNICIPALITY OF THE COUNTY OF KINGS

Hospitality Policy

The Director of Finance is responsible for administering and upholding the principles and provisions in this Policy.

No employee or Reportable Individual shall authorize expenses on their own behalf.

5. Policy

The Municipality of the County of Kings shall cover eligible hospitality-related expenses incurred in the course of carrying out hospitality related activities that support the strategic plan of the Municipality, including diplomacy, protocol, business development or promotional advocacy.

Eligible Hospitality Expenses

Hospitality Event: Expenses incurred by a Reportable Individual, or by the Municipality, while hosting individuals from outside of the Municipality in the form of a hospitality event for conducting business activities may qualify as an eligible hospitality expense.

Hospitality may be offered under the following circumstances in accordance with this Policy: • Hosting foreign dignitaries; • Engaging in official public matters with representatives from other governments, business, industry or labour leaders, or other community leaders; • Sponsoring or hosting conferences; • Hosting ceremonies / recognition events; and • Other official functions, as approved by Council or the CAO.

Alcohol Related Expenses: While the Municipality's' standard for hospitality is the provision of non-alcoholic beverages, the provision of alcohol in the context of hospitality for reasons of diplomacy, protocol, business development or promotional advocacy is deemed an acceptable expense in limited circumstances. Any request for approval to serve alcohol at a hospitality event must have prior approval by either Council or the CAO.

If alcohol is provided at a municipal hospitality event, applicable liquor laws must be adhered to, in addition to the principles of this Policy. :..·

MASTER

Page 2 of 6

COTW 2020/11/17 Page 20 Policy FIN-05-020

MUNICIPALITY OF THE COUNTY OF KINGS

Hospitality Policy

Gifts: For reasons of diplomacy, protocol, business development or promotional advocacy, the giving of token gifts to individuals outside of government is sometimes appropriate. Any giving of gifts must obtain prior approval from the Director of Finance or the CAO. No gifts shall exceed the cost of $150.00 including tax.

6. General

Hospitality Expense Request: Subject to this Policy, all hospitality events and expenses require prior approval from the Signing Authority, and shall be reviewed by the CAO.

A request for pre-approval must include the following: (a) rationale or purpose of the event/expense; (b) estimated and itemized costs including gratuities and supplementary expenses; (c) If alcohol-related expenses are anticipated, justification that alcohol-related expenses are necessary and appropriate according to this Policy.

Submission of Hospitality Invoices: Hospitality expenses must be submitted on the form in Appendix A of this Policy, and must be signed by the claimant.

All hospitality invoices or expense claims must include the following: (a) Written proof of prior approval (email, written notice); (b) The names and positions of the guests at the hospitality event; (c) The business objective for the expense; (d) Detailed itemized receipts or invoices; and (e) If applicable, a copy of the Special Occasion Liquor License.

7. Reporting Requirements:

A hospitality expense report shall be prepared by Finance staff and posted to the Municipal website within 90 days of the end of each fiscal quarter. The quarterly hospitality expense report shall describe the hospitality expenses incurred by the Municipality, including any purchases~9L ·/:..•·. alcohol during the quarter, and shall be signed by the Director of Finance indicating hls1~f;ltr r.. ;· · · .. approval of each of the hospitality expenses listed. · · . -· ~ ·,/ · .. :· ,_... - ~ .a;,• MASTER

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MUNICIPALITY OF THE COUNTY OF KINGS

Hospitality Policy

Finance staff shall prepare a Hospitality Annual Summary Schedule of hospitality expenses, which shall be filed with the Minister by September 30th of each year.

8. Review Requirements:

The Audit Committee shall review the Hospitality Annual Summary Schedule annually.

5 By January 31 1, immediately following a regular election held under the Municipal Elections Act, Council shall review this Policy and, following a motion by Council, either re-adopt the Policy or amend the Policy and adopt the Policy as amended.

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Page 4 of 6 ' . COTW 2020/11/17 Page 22 Policy FIN-05-020

MUNICIPALITY OF THE COUNTY OF KINGS

Hospitality Policy

APPENDIX A~ HOSPITALITY EXPENSE CLAIM

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COTW 2020/11/17 Page 23 Policy FIN-05-020

MUNICIPALITY OF THE COUNTY OF KINGS

Hospitality Policy

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COTW 2020/11/17 Page 24 Appendix B

POLICY FIN-05-020

Municipality of the County of Kings

Hospitality Policy

Policy Category Finance Most Recent Amendment November 2020N/A First Council Approval January 8, 2019 Future Amendment Date No later than November 20240

1. Purpose 1.1 The Municipality of the County of Kings (“Municipality”) recognizes that hospitality-related activities are, at times, necessary and legitimate expenses supporting the effective conduct of government business and for reasons of diplomacy, protocol, business development or promotional advocacy.

1.2 The purpose of this Policy is to establish guidelines for expenditures incurred in the course of carrying out hospitality-related activities including; receptions, ceremonies, conferences and other group events while hosting individuals or delegations from outside of the Municipality.

1.3 The objectives of the Hospitality Policy will be to: 1.3.1 Clearly identify the circumstances where hospitality expenses may be permitted; 1.3.2 Establish the expenditures that may qualify as a hospitality expense; and 1.3.3 Establish the approval process for authorizing hospitality expenses.

2. Scope 2.1 This Policy shall apply to all Reportable Individuals and employees of the Municipality.

2.2 Reportable Individual refers to the Mayor, Deputy Mayor, Councillor, Chief Administrative Officer (CAO), and includes any employee of the Municipality delegated any of the responsibilities or powers of the CAO.)

3. Definitions 3.1 Reportable Individuals: - 2.2 Reportable Individual refers to the Mayor, Deputy Mayor, Councillors, Chief Administrative Officer (CAO), and includes any employee of the Municipality delegated any of the responsibilities or powers of the CAO. 3.2 Signing Authority: An employee who has the authority to approve and pre-approve expenditures under this Policy. This is limited to the CAO and any other employee designated in writing by the CAO or the CAO’s designate.) : Members of Council and employees of the Municipality of the County of Kings 3.2 Text (Arial, 10, regular).

4. Policy Statements 4.1 The Municipality of the County of Kings shall cover eligible hospitality-related expenses incurred in the course of carrying out hospitality related activities that support the strategic plan of the Municipality, including diplomacy, protocol, business development or promotional advocacy.

4.2 Eligible Hospitality Expenses

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4.2.1 Hospitality Event: 4.2.1.1 Expenses incurred by a Reportable Individual, or by the Municipality, while hosting individuals from outside of the Municipality in the form of a hospitality event for conducting business activities may qualify as an eligible hospitality expense. 4.2.2 Hospitality may be offered under the following circumstances in accordance with this Policy: 4.2.2.1 Hosting foreign dignitaries; 4.2.2.2 Engaging in official public matters with representatives from other governments, business, industry or labour leaders, or other community leaders; 4.2.2.3 Sponsoring or hosting conferences; 4.2.2.4 Hosting ceremonies / recognition events; and 4.2.2.5 Other official functions, as approved by Council or the CAO.

4.2.3 Alcohol Related Expenses: 4.2.3.1 While the Municipality’s’ standard for hospitality is the provision of non-alcoholic beverages, the provision of alcohol in the context of hospitality for reasons of diplomacy, protocol, business development or promotional advocacy is deemed an acceptable expense in limited circumstances. Any request for approval to serve alcohol at a hospitality event must have prior approval by either Council or the CAO. 4.2.3.2 If alcohol is provided at a municipal hospitality event, applicable liquor laws must be adhered to, in addition to the principles of this Policy. 4.2.4 Gifts: 4.2.4.1 For reasons of diplomacy, protocol, business development or promotional advocacy, the giving of token gifts to individuals outside of government is sometimes appropriate. Any giving of gifts must obtain prior approval from the Director of Finance or the CAO. No gifts shall exceed the cost of $150.00 including tax.

4.3 Hospitality Expense Request: 4.3.1 Subject to this Policy, all hospitality events and expenses require prior approval from the Signing Authority, and shall be reviewed by the CAO. 4.3.2 A request for pre-approval must include the following: 4.3.2.1 Rationale or purpose of the event/expense; 4.3.2.2 Estimated and itemized costs including gratuities and supplementary expenses; 4.3.2.3 If alcohol-related expenses are anticipated, justification that alcohol-related expenses are necessary and appropriate according to this Policy.

4.4 Submission of Hospitality Invoices: 4.4.1 Hospitality expenses must be submitted on the form in Appendix A of this Policy, and must be signed by the claimant. 4.4.2 All hospitality invoices or expense claims must include the following: 4.4.2.1 Written proof of prior approval (email, written notice); 4.4.2.2 The names and positions of the guests at the hospitality event; 4.4.2.3 The business objective for the expense; 4.4.2.4 Detailed itemized receipts or invoices; and 4.4.2.5 If applicable, a copy of the Special Occasion Liquor License.

4.5 Reporting Requirements: 4.5.1 A hospitality expense report shall be prepared by Finance staff and posted to the Municipal website within 90 days of the end of each fiscal quarter. The quarterly hospitality expense report shall describe the hospitality expenses incurred by the Municipality, including any purchases of alcohol during the quarter, and shall be signed

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POLICY FIN-05-020

by the Director of Finance indicating his/her approval of each of the hospitality expenses listed. 4.5.2 Finance staff shall prepare a Hospitality Annual Summary Schedule of hospitality expenses, which shall be filed with the Minister by September 30th of each year.

4.6 Review Requirements: 4.6.1 The Audit Committee shall review the Hospitality Annual Summary Schedule annually. 4.6.2 By January 31st, immediately following a regular election held under the Municipal Elections Act, Council shall review this Policy and, following a motion by Council, either re-adopt the Policy or amend the Policy and adopt the Policy as amended.

4.7 Requirements of Members of Council and Employees: Anyone who incurs an expense in relation to Municipality business will: 4.7.1 Familiarize themselves and comply with the provisions of this Policy; 4.7.2 Complete and submit expense claims with necessary supporting documentation within a timely fashion; 4.7.3 Exercise reasonable diligence and care in incurring expenses prudently and responsibly; and 4.7.4 Ensure that they do not authorize expenses on their own behalf;

4.8 Fraudulent irregularity, misuse, or misappropriation of funds may result in disciplinary action up to and including termination of employment.

4.9 Suspicious activity and potential misuse of funds must be reported as outlined in Policy HR-06-002: Code of Ethics, and Policy ADMIN-01-012: Policy for the Investigation and Adjudication of Complaints under the Code of Conduct for Elected Municipal Officials.

5. Responsibilities 5.1 Council will: 5.1.1 Ensure the Municipality has a current and comprehensive policy for expenditures incurred in the course of carrying out hospitality-related activities including; receptions, ceremonies, conferences and other group events while hosting individuals or delegations from outside of the Municipality;. 5.1.2 Review and amend this Policy as needed; and. 5.1.3 Individual Members of Council shall adhere to and comply with all aspects of this Policy.

5.2 The Chief Administrative Officer or designate will: 5.2.1 Implement, administer, and uphold the principles and provisions of this Policy;Authorize reimbursement of expenses under this Policy; 5.2.2 Identify necessary revisions to this Policy.Administer and implement this Policy; and; 5.2.3 Authorize reimbursement of expenses under this Policy;Identify necessary revisions to this Policy. 5.2.4 Pre-approve reimbursement of expenses under this Policy; 5.2.5 If required, designate in writing a second Signing Authority to authorize reimbursement of expenses under this Policy; and 5.2.6 Ensure that no employee or Member of Council authorizes the reimbursement of expenses on their own behalf.

5.3 The Director of Finance & IT will: 5.3.1 Pre-approve reimbursement of expenses under this Policy; 5.3.2 Authorize reimbursement of expenses under this Policy; 5.3.3 Administer and implement this Policy; 5.3.4 Identify necessary revisions to this Policy;

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5.3.52 Designate, in writing, a second signing authority to authorize reimbursement of expenses under this Policy, if required; and ; and 5.3.63 Ensure that no employee or Member of Council authorizes the reimbursement of expenses on their own behalf.

6. Amendments Date Amendments January 8, 2019Month Arial, 10, regular.Adopted new Policy Year November 2020 Sections 4.7, 4.8 and 4.9 added to be consistent with the Business Expense Policy FIN-05-008. Section 5 added to clarify responsibilities.

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APPENDIX A - HOSPITALITY EXPENSE CLAIM

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Municipality of the County of Kings Briefing

TO Committee of the Whole

PREPARED BY Rob Frost, Deputy CAO

MEETING DATE November 17, 2020

SUBJECT Municipal Branding/Visual Identity

ORIGIN • October 17, 2017 Council Workshop Discussion • December 4, 2018 Municipal Council Motion • December 18, 2018 Committee of the Whole Presentation • February 19, 2019 Committee of the Whole Presentation • May 21, 2019 Committee of the Whole Presentation • June 13, 2019 Council Motion to Proceed • September 17, 2019 Committee of the Whole Designer Selection • October 1, 2019 Council Motion to Select Designer • November 19, 2019 Pierre Tabbiner Presentation to Committee of the Whole • March 17, 2020 Committee of the Whole Presentation - Cancelled due to COVID-19

RECOMMENDATION That Committee of the Whole receive for information the Briefing regarding Branding/Visual Identity dated November 17, 2020.

INTENT For Committee of the Whole (CotW) to receive information regarding the Branding/Visual Identity process to date.

DISCUSSION The goal of the branding/visual identity exercise is to develop a singular logo/brand to represent the government entity that is the Municipality of the County of Kings.

In December of 2018, Council passed the following motion to proceed with a rebranding process:

That Municipal Council approve the creation of a new visual identity (brand) at a cost not to exceed $9,999, to be funded from the Economic Development Advertising Budget Line 01-2-262- 970.

The original process and designs presented in early 2019 did not come to a conclusion, and a decision on how to proceed was tabled.

A revised plan was returned to Council, and the following motion was passed in May of 2019:

That Municipal Council proceed with the development of a new visual identity by requesting expressions of interest from an artist/designer that would work directly with Council and the Working Group.

At the October 2019 meeting of Council, following a procurement process, the following motion was passed:

That Municipal Council select Pierre Tabbiner Design and Illustration as the successful proponent to the Visual Identity for the Municipality of the County of Kings RFP (issued July 19, 2019), and approve the expenditure of up to a total of $10,000 to be funded from GL accounts 262-970 Promotions and Economic Development and 212- 117 Advertising.

COTW 2020/11/17 Page 31 Municipality of the County of Kings Briefing

Since the selection of Pierre Tabbiner Design + Illustration in October of 2019, staff have been working with Mr. Tabbiner in advancing the project. In November of 2019, Mr. Tabbiner presented to the Committee of the Whole regarding his process and to gather information from Council. On January 14, 2020, Mr. Tabbiner worked with staff to hold a Public Consultation session at the Municipal Complex. There were approximately 30 people in attendance, with valuable information gathered regarding the general identity of the Municipality of the County of Kings.

From the information gathered at the Public Consultation session, as well as information Mr. Tabbiner gathered in coordination with ongoing work with the Annapolis Valley Chamber of Commerce (AVCC) and Valley Regional Enterprise Network (Valley REN), Mr. Tabbiner developed a number of concepts for branding/visual identity for the Municipality of the County of Kings.

The concepts were to be presented at the March 17, 2020 CotW meeting. However, this meeting was the last in-person meeting prior to the COVID-19 isolation, and the agenda was greatly reduced to restrict the number of people in the building.

As meetings happened virtually from March 2020 until October 2020, this item was delayed in being brought back to Council. It was determined that the discussion best be held in-person to ensure accuracy of the designs being presented, and to allow for better discussion.

We have asked Mr. Tabbiner to attend the December 15, 2020 CotW in order to present potential designs for discussion.

As part of the initial discussions regarding branding, a number of local professionals had been engaged to provide feedback and input. Mr. Andrew Steeves, local award winning publisher, has been very giving of his time, and has offered to volunteer his design eye to provide independent feedback for CotW. Mr. Steeves will be providing a technical explanation and context to assist Councillors in making decisions regarding a visual identity.

It is important to note that the designs are a starting point, and that Council and staff can work with Mr. Tabbiner to refine any proposed design(s).

FINANCIAL IMPLICATIONS • Project costs to date and the development of brand guidelines have already been considered as part of the Economic Development Advertising Budget Line 01-2-262-970. • Future costs will be dependent on the rollout of an agreed upon visual identity.

STRATEGIC PLAN ALIGNMENT Check Strategic Priority If Checked, Provide Brief Explanation Applicable Good Governance

Environmental Stewardship An opportunity identified under the Economic  Economic Development Development KSP was the development of a new visual identity - 2019. Strong Communities

Financial Sustainability

Supports a Strategic Project

Supports a Core Program Enhancement

Not Applicable

COTW 2020/11/17 Page 32 Municipality of the County of Kings Briefing

ALTERNATIVES • Council could decide to stop the branding process at this point in time. Current crest would continue to be used on marketing materials and signage.

IMPLEMENTATION • Designs will be shared on the Councillor secure site the day before the December 15, 2020 CotW. • Three options will be presented to CotW in December to garner feedback from Councillors. • Revisions or adaptions will be completed, and returned to CotW. • Recommendation by CotW to proceed with preferred design. • Council makes a decision on final design. • Brand guidelines are created in partnership with designer. • Phased implementation over time following brand guidelines.

ENGAGEMENT • Mr. Tabbiner gathered information through public consultations in relation to work completed with Valley REN and AVCC. • Public Consultation Session held January 14, 2020. • Mr. Tabbiner has presented to CotW to provide information, and gather initial feedback from Councillors. • Background data has been gathered through community feedback from Kings 2050, and more recently through social media and a survey to both staff and the public.

APPENDICES • None

APPROVALS Scott Conrod, Chief Administrative Officer November 9, 2020

COTW 2020/11/17 Page 33 Municipality of the County of Kings Request for Decision

TO Committee of the Whole

PREPARED BY Scott Quinn, Director Engineering & Public Works, Lands and Parks

MEETING DATE November 17, 2020

SUBJECT FY2021-22 Priority List for Provincial/Subdivision Road Resurfacing Program

ORIGIN • October 2, 2018 - Municipal Council adopted the revised Policy: EPW-04-012 Village/Subdivision Road Paving Priority List (“Policy”). • October 15, 2019 - Council instructed staff to seek annual input from the Villages prior to submitting the Municipality’s priority list of roads to Nova Scotia Department of Transportation and Infrastructure Renewal (NSTIR). • May 5, 2020 - Council approved entering into Cost Sharing Agreement 2020-014 - Provincial J-Class Road Resurfacing (“Agreement”) with NSTIR. • July 7, 2020 - Request for Decision report on status of “J-Class” Road program including Municipality’s proposal for joint asset management program. • July 27, 2020 - Letter from NSTIR requesting a list of 2021 roads be filed prior to October 31, 2020 • October 26, 2020 - Letter sent to Villages requesting their input on prioritizing roads within their respective boundaries.

RECOMMENDATION That Committee of the Whole recommend Municipal Council approve the 2021 Priority List, as appended to the November 17, 2020 Request for Decision, for submission under Cost Sharing Agreement 2020-014 - Provincial Village/Subdivision Road Resurfacing.

INTENT To gain Council approval of the list of roads to be recommended to the Nova Scotia Department of Transportation and Infrastructure Renewal (NSTIR) for resurfacing in 2021 as per the Cost Share Agreement (CSA) between the Province of Nova Scotia (Province) and Municipality.

DISCUSSION

“J-Class” Road Resurfacing Program As part of the 1995 Provincial – Municipal Service Exchange, rural municipalities began cost-sharing in the maintenance of certain subdivision and village roads (commonly referred to as “J-Class” roads). For example, in the current fiscal year the Municipality of the County of Kings (Kings) has budgeted to pay the Province $733,000, towards “J-Class” Road maintenance. Shortly after the commencement of the mid- 1990s service exchange, the Province recognized that the poor condition of their roads was leading to higher maintenance costs. As a result of this recognition, the Province implemented a “J-Class” Road capital program. The program has been formalized within multi-year CSAs between NSTIR and individual municipalities (the present agreement expires March 31, 2024). It is important to note, that J-Class Roads are owned and maintained by the Province.

Municipalities contribute 50% of annual capital upgrades that are approved by NSTIR. The Provincial budget for cost sharing has been fixed since ~1996 with matching municipal funds. The “J-Class” capital program dictates that municipalities submit a priority listing of roads and that in any one-year NSTIR will not approve more than 10 roads in any one municipality.

COTW 2020/11/17 Page 34 Municipality of the County of Kings Request for Decision

“J-Class” Roads Relative to Kings This 10 roads per year constraint is problematic for Kings since there are 388 “J-Class” roads, totaling 135.15 kilometres. Kings has the highest inventory of such roads of all rural municipalities in the province. Prior to 2020, Kings’ prioritization list was projected to extend out as far as 2040. This prioritization process/list proves that the present-day provincial program has significant structural problems and is not acceptable to the Municipality, the Villages, and property owners situate along “J-Class” Roads.

To address the structural problems of the present-day provincial program, Kings produced an asset management plan designed to immediately rebuild the worst J-Class roads while investing in remedial maintenance to extend the lifecycle of roads that are presently in an acceptable condition. The plan involves long-term debt and annual contributions. The plan presented to NSTIR, the Department of Municipal Affairs and Housing, and forwarded to the Minister of Finance and Treasury Board, involved the Province entering into multi-year funding contracts with the rural municipalities. The commitments would be funded from the assumed same annual Provincial budget (no increase), and be used by the municipalities in funding 50% of its related annual long-term debt payments incurred to immediately recapitalize J-class roads with surfaces rated “severe” and “poor”. The proposal further seen an increase in municipal maintenance funding to extend the lifecycle of the roads rated “fair”, i.e., in the absence of suitable maintenance funding in areas such as crack filling and sealing the Municipality continues to see surface conditions of roads slip prematurely from fair to poor and severe.

So far, the Province response has been mixed. The Province did provide a $10-million infusion into the Program this year and NSTIR has made some adjustments to the eligibility criteria starting in 2021. However, 21 roads in the Municipality, considered “High Priority” under the present Policy, were ultimately left of the list of roads to be repaved in 2020. The 2020-21 cash infusion was a one-time investment and there is no commitment for further NSTIR funds beyond their current CSA funding levels. As of this report, NSTIR has still not responded to the Municipality’s proposal.

“J-Class” Roads Relative to Villages Per Council motion, Villages were asked for their suggestions for prioritizing the annual kilometers produced by the Kings’ model within their Village prior to NSTIR submission. This annual approach is in recognition of J-Class roads also being located in unincorporated areas of the Municipality, and that on the ground road conditions and resulting priorities can change from year to year.

Proposed 2021 “J-Class” Priority List The Proposed 2021 Priority List is presented in Appendix A. First, the internal “technical” priority rankings were updated (see Appendix B) based on the roads that were approved to be resurfaced in 2020. Staff then reviewed this rankings list for potential deviations per section 5.2 of the Policy. This reviewed included input received from the Villages of Greenwood, Kingston, and New Minas. The notable deviations from the technical ratings are noted below. • Gravel Roads are not included in the proposed 2021 Priority List. Staff is focusing on the remaining roads rated “Poor” based on prior discussions at Council and with the Villages. • Markland Rd, Kingston (Ranked #9) replaces Bill St, Kingston (Ranked #5) consistent with Village of Kingston’s feedback. • Station Street and Bentwood Crescent, Cornwallis Square (Ranked #13 and #14 respectively) replaces Mosher Street, Varner Street, and Hillcrest Drive, Kingston (Ranked #10, #11, and #12 respectively). o Village of Kingston’s feedback indicates that Mosher and Varner could be deferred until either George Street (Ranked #18) or Bishop Ave (Ranked #67) are resurfaced since they located in same area of Kingston. o Village of Kingston’s feedback indicates that Hillcrest Drive could be deferred pending completion of other Village priority roads. o Station Street and Bentwood Crescent were advanced since both abut Balsom Row (Ranked #6) and thus all three could be “bundled” to gain cost efficiencies.

COTW 2020/11/17 Page 35 Municipality of the County of Kings Request for Decision

FINANCIAL IMPLICATIONS • None at this time. The proposed Priority List is simply a “wish list” for DTIR’s consideration. • Staff will bring forward a proposal to fund the Municipality’s portion under the Agreement during the upcoming budget deliberations.

STRATEGIC PLAN ALIGNMENT Check Strategic Priority Description Applicable Vision Statement Good Governance

Environmental Stewardship

Economic Development

Strong Communities

Financial Sustainability

 Supports a Strategic Project “J-Class” Roads is a listed project within the Strategic Plan

Supports a Core Program Enhancement

Not Applicable

ALTERNATIVES • Council may amend the proposed Priority List. • Council may opt to not participate in the “J-Class” Road Resurfacing Program in 2021.

IMPLEMENTATION • Upon Council approval, Director of EPW and Municipal Clerk will submit the approved roads for fiscal year 2020-21 and Motion Attestation Form to DTIR per the Agreement. • DTIR will provide written correspondence regarding which Village/Subdivision Roads they have approved under the Agreement. • Staff will present DTIR’s proposal to Council for final review, which must be completed within 20 business days of receipt. • Meetings convened with the Villages to review Kings’ proposed asset management plan. • Village input on road submissions, specific to jurisdictions, commences for fiscal year 2021-22 list submission to NSTIR

ENGAGEMENT • “J-Class” Roads has been discussed at Council and Committee of the Whole on several occasions. • Meetings have been held with representatives of the Village Commissions on this matter.

APPENDICES • Appendix A: Proposed Priority List FY 2021-22 • Appendix B: Kings Technical Priority Ranking List

APPROVALS Scott Conrod, Chief Administrative Officer November 9, 2020

COTW 2020/11/17 Page 36 APPENDIX A: PROPOSED PRIORITY LIST FY 2021-22 PROVINCIAL/SUBDIVISION ROAD RESURFACING PROGRAM

Road Submission List from the Municipality of : KINGS

Submitted By: Scott Quinn Date (M/D/Y) :

Approval of funding to participate 50/50 (Yes/No): YES

*If the below columns are not filled in, the list will be rejected by the Province and you will be asked to re-submit with the information that is required.

Authority # (Please Road Section Road Class contact (Please (Please area contact area contact area Treatment Type Comments *In order manager if manager if manager if Current Surface Type Requested (Example: district name/subdivision of Priority not known) not known) not known) Road Name From…… To…… Length (must be asphalt) (repaving): name/ etc) Examples 1 0123 1 J Jane Road Route 66 Smith Road 1.2 asphalt repaving Smith Subdivision PLEASE FILL IN THE BELOW ELECTRONICALLY (NO HAND WRITING) 1 KI0982 J RUSSET ST BONAVISTA (1092) CUL-DE-SAC 0.28 Chip Seal Asphalt NEW MINAS 2 KI0938 J MORNINGSIDE DR PARK (1086) REGENT (1085) 0.18 Chip Seal Asphalt CANAAN 3 KI0428 J MCDOW RD SANFORD (459) END OF CHIP SEAL 0.18 Chip Seal Asphalt MEADOWVIEW 4 KI0526 J GIFFIN CRT RTE341 (0341) END OF LISTING 0.10 Chip Seal Asphalt NORTH KENTVILLE 5 KI0889 J MARKLAND RD KINGSTON VILLAGE (0711) LAST HOUSE 0.45 Chip Seal Asphalt KINGSTON 6 J BALSOM ROW BIRCHCREST (0827) CUL-DE-SAC 0.19 Chip Seal Asphalt CORNWALLIS SQUARE 7 KI1015 J SCHOOLHOUSE SOUTH RD TK1 (0001) HWY101 (0101) 1.03 Chip Seal Asphalt AYLESFORD 8 KI1073 J DEE RD LOVETT (1333) END OF LISTING 0.21 Chip Seal Asphalt COLDBROOK 9 KI0959 J STATION ST BLACK ROCK (0620) (SOUTH OF A R TRACKS ) MAPLE (0625) 0.17 Sand Seal Asphalt CORNWALLIS SQUARE

10 KI1041 J BENTWOOD CRES BIRCHCREST (0827) BALSOM ROW (0828) 0.58 Chip Seal Asphalt CORNWALLIS SQUARE 3.37

COTW 2020/11/17 Page 37 APPENDIX B: J-CLASS ROADS BY TECHNICAL EVALUATION SCORING (1995 DTIR LIST)

Length from Road Name Suffix Class From Desc. To Desc. 1995 Master Area List(km) Surface Type Surface Disteress Englobe Class Measurement (2020) Score MCK Priority RUSSET ST ST J BONAVISTA (1092) CUL-DE-SAC 0.28 NEW MINAS CS POOR 30 MORNINGSIDE DR DR J PARK (1086) REGENT (1085) 0.18 CANAAN CS POOR 29 MCDOW RD RD J SANFORD (459) END OF CHIP SEAL 0.18 MEADOWVIEW CS POOR 29 GIFFIN CRT CRT J RTE341 (0341) END OF LISTING 0.10 NORTH KENTVILLE CS POOR 24 BILL ST ST J MAGEE (0915) END OF LISTING 0.13 KINGSTON CS POOR 22 BALSOM ROW ROW J BIRCHCREST (0827) CUL-DE-SAC 0.19 CORNWALLIS SQUARE CS POOR 20 SCHOOLHOUSE SOUTH RD RD J TK1 (0001) HWY101 (0101) 1.03 AYLESFORD CS POOR 13 DEE RD RD J LOVETT (1333) END OF LISTING 0.21 COLDBROOK CS POOR 12 MARKLAND RD RD J KINGSTON VILLAGE (0711) LAST HOUSE 0.45 KINGSTON CS POOR 12 MOSHER ST ST J BISHOP (0906) DAR PROPERTY 0.08 KINGSTON CS POOR 12 VARNER ST ST J GEORGE (0907) END OF LISTING AT LAST HOUSE 0.07 KINGSTON CS POOR 12 HILLCREST DR DR J KINGSTON VILLAGE (0711) LAST LOT LINE 0.34 KINGSTON CS POOR 11 STATION ST ST J BLACK ROCK (0620) (SOUTH OF A R TRACKS ) MAPLE (0625) 0.17 CORNWALLIS SQUARE SS POOR 10 BENTWOOD CRES CRES J BIRCHCREST (0827) BALSOM ROW (0828) 0.58 CORNWALLIS SQUARE CS POOR 10 BIRCHCREST DR J END OF LISTING END OF LISTING 0.63 CORNWALLIS SQUARE CS POOR 10 WADE ST J GEORGE (0816) CUL-DE-SAC 0.38 COLDBROOK CS POOR 10 PARKER HOUSE RD J PARK (0818) CUL-DE-SAC 0.60 CORNWALLIS SQUARE CS POOR 10 GEORGE ST J PLEASANT (0909) MARKLAND (0910) 0.24 KINGSTON CS POOR CAMPBELL RD G KENTVILLE TOWN LINE ROUTE 341 0.53 NORTH KENTVILLE CS POOR OAKDENE RD G TOWN LINE AT DELL RD ROUTE 341 0.58 NORTH KENTVILLE CS POOR OWEN RD G ROUTE 359 ROUTE 341 0.40 NORTH KENTVILLE CS POOR CHAPEL RD J RTE221 (0221) RTE35B(SCOTTS BAY RD) 1.29 CANNING CS FAIR 68 OLD FARM LANE J GARDEN(1071) GARDEN (1071) 0.8 NEW MINAS PA FAIR 62 CAROLINA AVE J WARREN (0838) END OF LISTING 0.51 CORNWALLIS SQUARE MIX FAIR 45 RONALD AVE J RITSON (0837) THE LANDS OF VINCENT SAWLER 0.21 CORNWALLIS SQUARE CS FAIR 45 CENTENNIAL DR J KIDSTON (1285) END OF PAVEMENT 0.05 PORT WILLIAMS PA FAIR 43 CENTENNIAL DR J END OF PAVEMENT RTE358 (0358) 0.12 PORT WILLIAMS PA FAIR 43 SANDY CRT J SCHOOL HOUSE SOUTH (0644) END OF CUL-DE-SAC 0.25 AYLESFORD CS FAIR 43 CLUB CRES J COUNTRY CLUB (1048) END OF PAVEMENT 0.20 NEW MINAS PA FAIR 35 CLUB CRES J END OF PAVEMENT COUNTRY CLUB (1048) 0.46 NEW MINAS PA FAIR 35 CASTLELOMA DR J LOCKHART (0497) CUL-DE-SAC 0.32 NEW MINAS PA FAIR 33 GRACIE DR J GOVERNOR (1265) SCOTT (12401 0.44 NORTH KENTVILLE CS FAIR 33 ROSEDALE AVE J ELIZABETH (1244) (N) SCOIT(1240) 0.42 NORTH KENTVILLE CS FAIR 33 CAVELLE AVE J CHAPEL (1210) RTE358 (0358) 0.53 CANNING CS FAIR 32 VICTORIA DR J KINGSTON VILLAGE (0711) END OF LISTING 0.37 KINGSTON CS FAIR 31 PARK ST J MORNINGSIDE (1087) CANAAN CROSS (0503) 0.16 CANAAN CS FAIR 29 REGENT ST J MORNINGSIDE (1087) CANAAN CROSS (0503) 0.19 CANAAN CS FAIR 29 FIRST ST J RTE358 (0358) END OF LISTING 0.08 CANNING CS FAIR 27 WARD AVE J TK12 (0012) CUL-DE-SAC 0.2 NORTH ALTON CS FAIR 27 PENNY LANE J GOVERNOR (1265) GRACIE (1264) 0.33 NORTH KENTVILLE CS FAIR 26 WATSON LANE J FOX HILL WEST & NORTH HUNTER (1224) 0.5 NORTH KENTVILLE CS FAIR 26 MEMORY LANE J GARDEN (1070) END OF LISTING 0.16 NEW MINAS PA FAIR 25

2020-11-08 COTW 2020/11/17 Page 38 1 Length from Road Name Suffix Class From Desc. To Desc. 1995 Master Area List(km) Surface Type Surface Disteress Englobe Class Measurement (2020) Score MCK Priority MURRAY DR J RTE359 (0359) CUL-DE-SAC 0.28 CENTREVILLE CS FAIR 25 JORDAN ST J DOUGLAS (1026) BISHOP (0906) 0.29 NEW MINAS PA FAIR 23 KENWO CRES J COUNTRY CLUB BLVD (1048) CLUB (1049) 0.25 NEW MINAS PA FAIR 23 LOCKHART DR J JONES (0512) CORNWALLIS (0511) 0.43 NEW MINAS PA FAIR 23 HUNTER CRT J FOX HILL (1222) CUL-DE-SAC 0.19 NORTH KENTVILLE PA FAIR 23 ANDRINGA DR J TR1 (0001) CUL-DE-SAC 0.15 CORNWALLIS SQUARE PA FAIR 23 FALES RIVER DR J DALMATION (0887) OAK (0883) 0.47 GREENWOOD CS FAIR 23 BIRCH DR J SUNNYSIDE (0516) END OF CUL-DE-SAC 0.24 GREENWICH PA FAIR 22 CATALINA LANE J ARGUS (0867) KENWOOD (0880) 0.18 GREENWOOD PA FAIR 22 PINEWOOD AVE J EDITH (1091) MEGHAN (1089) 0.09 COLDBROOK CS FAIR 22 LINCOLN CRT J LINCOLN (0926) CUL-DE-SAC 0.05 KINGSTON CS FAIR 22 PRINCE ST J BISHOP (0906) DAR PROPERTY 0.09 KINGSTON CS FAIR 22 RITSON AVE J CAMBRIDGE (0617) END OF LISTING 0.78 CORNWALLIS SQUARE CS FAIR 20 FOWLER CRT J BONAVISTA (1092) END OF LISTING 0.21 NEW MINAS CS FAIR 20 OAK DR J NORTH (1262) CUL-DE-SAC 0.24 NORTH KENTVILLE CS FAIR 20 CAVELLE TERR J CAVELLE (1211) CUL-DE-SAC 0.15 CANNING CS FAIR 19 MORSE LANE J SHERMAN BELCHER (0449) NEVILLE (1209) 0.10 CENTREVILLE CS FAIR 19 OLD FRENCH RD J END OF CHIP SEAL DRUMMOND (0974) 0.42 KINGSTON PA FAIR 17 COUNTRY WALK RD J OLD FARM (1075) OLD FARM (1075) 0.17 NEW MINAS PA FAIR 17 DANIELLE DR N J BISHOP WEST AVR (1022) NORTHERLY CUL-DE-SAC 0.08 NEW MINAS PA FAIR 17 DANIELLE DR S J BISHOP WEST AVR (1022) SOUTHERLY CUL-DE-SAC 0.09 NEW MINAS PA FAIR 17 MEADOWLAND CRT J FOX HILL (1222) CUL-DE-SAC 0.06 NORTH KENTVILLE PA FAIR 17 OLD FRENCH RD J KATELYN (0937) END OF CHIP SEAL 0.26 KINGSTON CS FAIR 17 BRITTANY AVE J MAGGIE (0893) WILLIAM (0895) 0.51 GREENWOOD PA FAIR 15 BISHOP AVE J DANIELLE (1023) DOUGLAS (1026) 0.17 NEW MINAS PA FAIR 15 GREENACRES DR J SUMAC (1073) MEMORY (1072) 0.16 NEW MINAS PA FAIR 15 NORTH AVE J LANZY (0456) END OF LISTING 0.14 NORTH KENTVILLE CS FAIR 15 EDITH DR J PINEWOOD (1090) MEGHAN (1089) 0.25 COLDBROOK CS FAIR 14 MAPLEWOOD DR J OAKWOOD (0976) CUL-DE-SAC 0.20 KINGSTON PA FAIR 13 BEAVER ST J PINE (0875) OAK (0883) 0.37 GREENWOOD CS FAIR 13 PINE ST J FALES RIVER (0886) ORION (0870) 0.50 GREENWOOD CS FAIR 13 WINDSOR ST J KINGSTON VILLAGE (0711) END OF LISTING 0.25 KINGSTON CS FAIR 13 NORTH PARK ST J PARK (0645) SCHOOL HOUSE SOUTH (0644) 0.26 AYLESFORD CS FAIR 12 OAK AVE J EXISTING LISTING NORTHEAST END OF CUL-DE-SAC 0.04 GREENWOOD CS FAIR 12 OAK AVE J FALES RIVER (0886) NORTHWEST CORNER OF LOT 2A 0.21 GREENWOOD CS FAIR 12 MCMASTER CRES J LINCOLN (0926) LINCOLN (0926) 0.35 KINGSTON CS FAIR 12 POLARIS CRT J BALSOR (0931) CUL-DE-SAC 0.08 KINGSTON CS FAIR 12 NOVA DR J CRESCENT (1131) HOWE (0560) 0.21 NEW MINAS PA FAIR 10 CONSTANCE ST J RITSON (0837) THE LANDS OF CAROLINE SAWLER 0.24 CORNWALLIS SQUARE CS FAIR 10 VINCENT ST J CAROLINA (0842) RITSON (0837) 0.19 CORNWALLIS SQUARE CS FAIR 10 WARREN ST J CAROLINA (0842) RITSON (0837) 0.20 CORNWALLIS SQUARE CS FAIR 10 BELMONT ST J BISHOP (0906) SPRING GARDEN (0925) 0.08 KINGSTON CS FAIR 10 POPLAR GROVE DR J RTE221 (0221) CUL-DE-SAC 0.17 CORNWALLIS SQUARE CS FAIR 10 BISHOP AVE J WINDSOR (0924) MARKLAND (0910) 0.51 KINGSTON CS FAIR 3 PARK ST J MAPLE (0625) PARKER HOUSE (0819) 0.85 CORNWALLIS SQUARE CS FAIR 0

2020-11-08 COTW 2020/11/17 Page 39 2 Length from Road Name Suffix Class From Desc. To Desc. 1995 Master Area List(km) Surface Type Surface Disteress Englobe Class Measurement (2020) Score MCK Priority HARRINGTON RD G TRUNK 1 SOUTH NORTH BOUNDARY HIGHWAY 101 0.84 COLDBROOK PA FAIR CORNWALLIS AVE G TK1 (0001) END OF LISTING 0.62 NEW MINAS PA FAIR BROOK ST G EXHIBITION (1241) END OF LISTING 0.46 NORTH KENTVILLE PA FAIR LANZY (0456) RD G CAMP ALDERSHOT MAIN GATE WEST END OF CHIP SEAL 0.53 NORTH KENTVILLE PA FAIR LANZY (0456) RD G ROUTE 341 CAMP ALDERSHOT MAIN GATE 0.50 NORTH KENTVILLE PA FAIR LANZY (0456) RD G ROUTE 341 ROUTE 360 1.08 NORTH KENTVILLE PA FAIR NEW RD G TRUNK 1 NORTHERY STATION ST 0.57 AYLESFORD CS FAIR KENWOOD AVE J WADE (0881) END OF LISTING 0.24 GREENWOOD CS FAIR ELIZABETH ST J ELM (0920) PINE RIDGE (0917) 0.22 KINGSTON CS FAIR ELM ST J SEMINARY (1215} PLEASANT (1216) 0.32 KINGSTON CS FAIR SCOFIELD RD G ROUTE 359 LAMONT 0.34 NORTH KENTVILLE CS FAIR WILLIAM ST J TUFTS (0896) END OF LISTING 0.10 GREENWOOD PA GOOD 57 RAWDING DR J JAKESON (1248) JAKESON (1248) 0.80 PORT WILLIAMS PA GOOD 43 KENNETH AVE J LOVETT (0612) END OF LISTING (AT HILLIS SHAW PROPERTY) 0.46 COLDBROOK CS GOOD 38 ANTHONY AVE J CUL-DE-SAC EAST PAST ANDREW DR CUL-DE-SAC 0.44 CENTREVILLE PA GOOD 35 KIDSTON AVE J CENTENIAL (0489) CENTENIAL (0489) 0.86 PORT WILLIAMS PA GOOD 35 CUMBERLAND DR J KENNETH (1060) THE LANDS FORMERLY OF HILLIS SHAW 0.48 COLDBROOK CS GOOD 35 JOYCE ST J KENNETH (1060) CUMBERLAND (1061) 0.30 COLDBROOK CS GOOD 35 PLEASANT ST J KINGSTON VILLAGE (0711) GEORGE (0907) 0.19 KINGSTON PA GOOD 34 BRANDY AVE J PLANES VIEW (0744) END OF CUL-DE-SAC 0.33 GREENWOOD PA GOOD 33 DOW RD J TK1 (0001) END OF LISTING 0.52 NEW MINAS PA GOOD 33 ROY AVE J TK1 (0001) END OF LISTING 0.29 NEW MINAS PA GOOD 33 PENT RD J LAURIE (1111) END OF LISTING 0.79 COLDBROOK CS GOOD 33 ANDREW DR J MARY (0436) RTE221 (0221) 0.24 CENTREVILLE PA GOOD 29 SARAH DR J CASPER (1056) CUL-DE-SAC 0.32 COLDBROOK PA GOOD 28 ACKER CRT J MAPLE (0730) CUL-DE-SAC 0.32 KINGSTON PA GOOD 28 CORNWALLIS CRES J END OF CHIP SEAL WEBSTER (1054) 0.48 COLDBROOK CS GOOD 28 HIGHLAND CRT J SUMAC (1073) END OF LISTING 0.06 NEW MINAS PA GOOD 27 EVANGELINE DR J TK1 (0001) CORNWALLIS (1055) 0.10 COLDBROOK CS GOOD 27 LAURIE LANE J LOVETT (0612) CUL-DE-SAC 0.32 COLDBROOK CS GOOD 27 AURORA CRES J ORION (0870) ORION (0870) 0.26 GREENWOOD CS GOOD 27 GOVERNOR CRT J ROSEDALE (1246) SCOTT (1240) 0.39 NORTH KENTVILLE CS GOOD 26 MONICA CRES J PARKSIDE (1269) (S) PARKSIDE (1269) 0.29 CENTREVILLE CS GOOD 25 NATALIE ST J PARKSIDE (1269) END OF CUL-DE-SAC 0.28 CENTREVILLE CS GOOD 25 CORNWALLIS CRES J WEBSTER (1054) END OF CHIP SEAL 0.40 COLDBROOK CS GOOD 25 PLANES VIEW DR J RTE201 (0201) PATTYS (0746) 0.41 GREENWOOD PA GOOD 23 KATELYN ST J SHAWN (0958) BALSOR (0931) 0.33 KINGSTON PA GOOD 23 DALMATION DR J FALES RIVER (0866) CATALINA (0878) 0.25 GREENWOOD CS GOOD 23 COLDBROOK VILLAGE PARK DR J TK1(0001) COLDBROOKVILLAGE PARK (1113) 1.12 COLDBROOK PA GOOD 22 DAKOTA LANE J HOWE (0899) GLASGOW (0901) 0.17 GREENWOOD PA GOOD 22 DAKOTA LANE J PICKERING (0898) HOWE (0899) 0.17 GREENWOOD PA GOOD 22 CHAMPLAIN CRT J OLD FRENCH (0938) CUL-DE-SAC 0.10 KINGSTON PA GOOD 22

2020-11-08 COTW 2020/11/17 Page 40 3 Length from Road Name Suffix Class From Desc. To Desc. 1995 Master Area List(km) Surface Type Surface Disteress Englobe Class Measurement (2020) Score MCK Priority OAKWOOD DR J SUNSET (0975) CUL-DE-SAC 0.23 KINGSTON PA GOOD 22 LABRADOR LANE J NEPTUNE (0868) ORION (0870) 0.08 GREENWOOD CS GOOD 22 WIND RIDGE RD J PINE RIDGE (0917) HEATHER (0982) 0.1 KINGSTON CS GOOD 22 BORDEN ST J PENT (1039) GERALD (1042) 0.57 COLDBROOK CS GOOD 21 BISHOP AVE J PROSPECT (0500) DANIELLE (1023) 0.23 NEW MINAS PA GOOD 20 DOUGLAS ST J JORDEN STREET (1024) BISHOP (1021} 0.35 NEW MINAS PA GOOD 20 END OF LISTING AT NORTH BOUNDARY OF C. GERALD DR J PENT(1043) 0.66 COLDBROOK CS GOOD 20 MAXWEL DAHLGREN CRES J DAHLGREN NORTH (0742) MARSHALL (0651) 0.41 KINGSTON CS GOOD 20 DAHLGREN CRES J DAHLGREN SOUTH (0743) MARSHALL (0651) 0.35 KINGSTON CS GOOD 20 ELIZABETH DR J ROSEDALE (1246) MEE (1238) 0.25 NORTH KENTVILLE CS GOOD 20 MARIE CRT J ROSEDALE (1246) CUL-DE-SAC 0.13 NORTH KENTVILLE CS GOOD 20 NEVILLE CRT J MORSE (1208) CUL-DE-SAC 0.06 CENTREVILLE CS GOOD 19 PARKSIDE DR J LYDIARD (0446) PARKSIDE (1302) 0.60 CENTREVILLE CS GOOD 19 CUMBERLAND DR J WARD (1058) KENNETH (1060) 0.11 COLDBROOK CS GOOD 19 LANGILLE DR J ENGLISH MOUNTAIN (0496) CUL-DE-SAC 0.83 COLDBROOK PA GOOD 17 MAPLE CRT J ENGLISH MOUNTAIN (0496) CUL-DE-SAC 0.52 COLDBROOK PA GOOD 17 END OF CHIPSEAL AT BOUNDARY OF HAYES POPLAR DR J PINECREST (0802) 0.35 COLDBROOK PA GOOD 17 MILL LTD SHAWN DR J KATELYN (0937) END OF SAND SEAL 0.39 KINGSTON PA GOOD 17 SHAWN DR J END OF SAND SEAL END OF LISTING 0.24 KINGSTON PA GOOD 17 UPLAND CRT J FOX HILL (1222) CUL-DE-SAC 0.13 NORTH KENTVILLE PA GOOD 17 MARIE DR J LANDS OF PATRICIA WEBSTER WEST BOUNDARY OF DELMAR BEST 0.17 COLDBROOK CS GOOD 17 WEBSTER ST J TK1 (0001) CORNWALLIS (1055) 0.11 COLDBROOK CS GOOD 17 KAIZER DR J ANTHONY (1260) MARY(0436) 0.100 CENTREVILLE PA GOOD 15 HILTZ DR J KINGSTON HEIGHTS (0963) SHAWN (0958) 0.10 KINGSTON PA GOOD 15 EMILY ST J CLUB (1049) FORSYTHE NORTH (1124) 0.11 NEW MINAS PA GOOD 15 SHERMAN ST J BORDEN (1044) PENT (1043) 0.29 COLDBROOK CS GOOD 15 HEATHER CRES J WIND RIDGE (0981) CUL-DE-SAC 0.25 KINGSTON CS GOOD 13 NEPTUNE LANE J LABRADOR (0872) ARGUS (0867) 0.32 GREENWOOD CS GOOD 13 ORION ST J LABRADOR (0872) ARGUS (0867) 0.32 GREENWOOD CS GOOD 13 OTTER DR J PINE(0875) ARGUS (0867) 0.24 GREENWOOD CS GOOD 13 MAGGIE DR J BRITIANY (0893) CUL-DE-SAC 0.12 GREENWOOD PA GOOD 12 PATTYS DR J BRANDY (0745) CRYSTAL (0747) 0.38 GREENWOOD PA GOOD 12 CARTIER CRT J OLD FRENCH (0938) CUL-DE-SAC 0.16 KINGSTON PA GOOD 12 CHERRY LANE J PRINCESS (0979) OAKWOOD (0976) 0.19 KINGSTON PA GOOD 12 DRUMMOND DR J OLD FRENCH (0938) ACADIA (0961) 0.18 KINGSTON PA GOOD 12 KINGSTON HEIGHTS DR J KINGSWOOD LN (0960) CUL-DE-SAC 0.44 KINGSTON PA GOOD 12 PRINCESS LANE J SUNSET (0975) CHERRY (0978) 0.09 KINGSTON PA GOOD 12 SPARKY ST J TK1 NORTH PINE RIDGE (0917) 0.29 KINGSTON PA GOOD 12 ASHLEY CRT J JORDAN (1024) CUL-DE-SAC 0.07 NEW MINAS PA GOOD 12 FOREST ST J PARK (0645) END OF LISTING 0.28 AYLESFORD CS GOOD 12 CAROL AVE J PINE (0875) OAK (0883) 0.37 GREENWOOD CS GOOD 12 CATALINA LANE J DALMATION (0887) ARGUS (0867) 0.33 GREENWOOD CS GOOD 12 YUKON ST J CATALINA (0878) END OF LISTING 0.08 GREENWOOD CS GOOD 12 HOWE AVE J BEGINNING OF LISTING THE END OF CUL-DE-SAC 0.20 NEW MINAS PA GOOD 10

2020-11-08 COTW 2020/11/17 Page 41 4 Length from Road Name Suffix Class From Desc. To Desc. 1995 Master Area List(km) Surface Type Surface Disteress Englobe Class Measurement (2020) Score MCK Priority KENTUCKY CRT J TK1 (0001) CUL-DE-SAC 0.15 NEW MINAS PA GOOD 10 PARKWAY DR J STARRS POINT (0487) CUL-DE-SAC 0.48 PORT WILLIAMS PA GOOD 10 COUNTY HOME RD J COUNTY JAIL ENTRANCE TK1 (0001) 0.68 CORNWALLIS SQUARE CS GOOD 10 PORTER RD J PARK (0818) PARK (0818) 0.22 CORNWALLIS SQUARE CS GOOD 10 PINE RIDGE AVE J MAPLE (0625) MAGEE (0915) 0.83 KINGSTON PA GOOD 7 JULIE DR J KATELYN (0937) END OF LISTING 0.69 KINGSTON PA GOOD 3 MAXNER DR J BRANDY (0745) PATTYS (0746) 0.22 GREENWOOD PA GOOD 0 MURRAY ST J NORTH BISHOP (0994) CUL-DE-SAC 0.53 COLDBROOK PA GOOD HOWE AVE J RTE201 (0201) PICKERING (0898) 0.32 GREENWOOD PA GOOD HOWE AVE J PICKERING (0898) DAKOTA (0900) 0.09 GREENWOOD PA GOOD SUNSET DR J PRINCESS (0979) MARSHALL (0651) 0.62 KINGSTON PA GOOD UNION ST J VICTORIA (0643) ROYAL CANADIAN LEGION PARKING LOT 0.09 KINGSTON PA GOOD HIGHBURY RD G PROSPECT CRESCENT 1.36 NEW MINAS PA GOOD HIGHBURY SCHOOL RD G TK1 (0001) TK1 (0001) 0.77 NEW MINAS PA GOOD MINAS WAREHOUSE RD G TK1 (0001) NORTH END OF LISTING 0.42 NEW MINAS PA GOOD SCOTT DR G ROUTE 341 MIDDLE DYKE 1.27 NORTH KENTVILLE PA GOOD TUFTS AVE J BEGINNING OF LISTING AT CUL-DE-SAC END OF CHIP SEAL 0.45 GREENWOOD PA VERY GOOD 80 TUFTS AVE J END OF CHIP SEAL CUL-DE-SAC 0.30 GREENWOOD PA VERY GOOD 80 ALDRED DR J KINGSTON VILLAGE (0711) TUFTS (0896) 0.41 GREENWOOD PA VERY GOOD 70 GLENGARY ROW J TUFTS (0896) NEILLY (0888) 0.28 GREENWOOD PA VERY GOOD 67 NEILLY CRES J ALDRED (0890) KINGSTON VILLAGE (0711) 0.33 GREENWOOD PA VERY GOOD 67 WHITTINGTON DR J RTE201 (0201) ALDRED (0890) 0.39 GREENWOOD PA VERY GOOD 67 CHARLES ST J MEE (1238) APPLECREST (1231) 0.51 NORTH KENTVILLE PA VERY GOOD 63 FOLEAZE PARK DR J RTE359 (0359) END OF LISTING 0.96 CENTREVILLE MTN PA VERY GOOD 61 PINECREST DR J WHITE PINE DR PINE CONE(1258) 0.40 CENTREVILLE PA VERY GOOD 60 PINECREST DR J LONE PINE (1255) WHITE PINE DR 0.31 CENTREVILLE PA VERY GOOD 60 DAVLYN DR J FOLEAZE PARK (1250) BROW MOUNTAIN (0439) 0.39 CENTREVILLE MTN PA VERY GOOD 50 MEGHAN DR J PINEWOOD (1090) NEWCOMBE (1088) 0.58 COLDBROOK PA VERY GOOD 45 PINECONE DR J SHERMAN BELCHER (0449) PINECREST (1259) 0.14 CENTREVILLE PA VERY GOOD 44 ROSALIND DR J DAVLYN(1252) CUL-DE-SAC 0.33 CENTREVILLE MTN PA VERY GOOD 44 SAMPSON DR J KINGSTON VILLAGE (0711) END OF LISTING 0.20 GREENWOOD PA VERY GOOD 40 SPINNEY ST J HOWE (0899) GLASGOW (0901) 0.13 GREENWOOD PA VERY GOOD 39 ACADIA DR J JULIE (0957) DRUMMOND (0974) 0.44 KINGSTON PA VERY GOOD 38 BALSOR DR J MAPLE (0730) END OF CHIPSEAL 0.81 KINGSTON PA VERY GOOD 37 BALSOR DR J END OF CHIPSEAL END OF LISTING 0.07 KINGSTON PA VERY GOOD 37 ASHLEE DR J SARAH (1057) CUL-DE-SAC 0.40 COLDBROOK PA VERY GOOD 35 ELIZABETH DR J PROSPECT (0500) HARRY (1016) 0.72 NORTH ALTON PA VERY GOOD 35 WHITE PINE DR J SHERMAN BELCHER RD NORTH PINECREST (1259) 0.14 CENTREVILLE PA VERY GOOD 34 AUBURNWOOD LANE J MORDEN (0647) END OF LISTING 0.46 AUBURN PA VERY GOOD 33 LEMARCHANT DR J HIGHBURY SCHOOL (1132) LEMARCHANT (1003) 1.73 NEW MINAS PA VERY GOOD 33 NEWCOMBE BLVD J MEGHAN (1089) TK1 (0001) 0.43 COLDBROOK PA VERY GOOD 32 EDEN ROW J TK1 (0001) GALE (1001) 0.30 GREENWICH PA VERY GOOD 32 GALE ST J EDEN ROW (1000) END OF LISTING 0.15 GREENWICH PA VERY GOOD 32 RAWDING ST J GALE (1001) EDEN ROW (1000) 0.21 GREENWICH PA VERY GOOD 32

2020-11-08 COTW 2020/11/17 Page 42 5 Length from Road Name Suffix Class From Desc. To Desc. 1995 Master Area List(km) Surface Type Surface Disteress Englobe Class Measurement (2020) Score MCK Priority BOWLBY PARK RD J KINGSTON VILLAGE (0711) END OF LISTING 0.41 GREENWOOD PA VERY GOOD 32 WILLIAM ST J TUFTS (0896) TUFTS (0896) 0.17 GREENWOOD PA VERY GOOD 32 ARGUS DR J RTE201 (0201) FALES RIVER (0886) 0.66 GREENWOOD PA VERY GOOD 30 MARY AVE J ANDREW (1261) END OF CUL-DE-SAC 0.35 CENTREVILLE PA VERY GOOD 28 MOUNTAIN VIEW RD J TK1 (0001) ENGLISH MOUNTAIN (0496) 0.54 COLDBROOK PA VERY GOOD 28 AARON DR J CHARLENE (0854) SOUTH BISHOP (1345) 0.32 COLDBROOK PA VERY GOOD 27 AARON DR J JEREMY (0855) CHARLENE (0854) 0.29 COLDBROOK PA VERY GOOD 27 PINECREST DR J GEORGE (0816) PINECREST (0801) 0.48 COLDBROOK PA VERY GOOD 27 PINECREST DR J PINECREST (0802) MOUNTAIN VIEW (0805) 0.69 COLDBROOK PA VERY GOOD 27 SARAH DR J ASHLEE (1099) CASPER (1056) 0.24 COLDBROOK PA VERY GOOD 25 MAYHEW DR J BOWLBY PARK (0951) MAYHEW (0950) 0.67 GREENWOOD PA VERY GOOD 25 CRYSTAL DR J BRANDY (0745) PATTYS (0746) 0.22 GREENWOOD PA VERY GOOD 23 LONEPINE DR J SHERMAN BELCHER (0449) PINECREST (1259) 0.14 CENTREVILLE PA VERY GOOD 22 CROSBY CRT J POPLAR (0806) CUL-DE-SAC 0.13 COLDBROOK PA VERY GOOD 22 CROSBY DR J LANGILLE (0810) POPLAR (0806) 0.09 COLDBROOK PA VERY GOOD 20 WAYNE RD J MURRAY (0833) BROOKLYN (0610) 0.25 COLDBROOK PA VERY GOOD 20 MERRITT DR J LEMARCHANT (1003) LEMARCHANT (1003) 0.27 NEW MINAS PA VERY GOOD 20 HARRY DR J ELIZABETH (1018) ELIZABETH (1018) 0.57 CANAAN PA VERY GOOD 19 ELM ST J WESTWOOD (0918) PALMER (0921I 0.16 CANNING PA VERY GOOD 19 PLEASANT AVE J RTE221 (0221) BIGELOW (1217) 0.19 CANNING PA VERY GOOD 19 QUEEN ST J RTE358 (SCOTIS BAY RO) SEMINARY AVE 0.15 CANNING PA VERY GOOD 19 SEMINARY AVE J RTE221 (0221) QUEEN (1214) 0.17 CANNING PA VERY GOOD 19 BUTLER RD J RTE359 (0359) END OF LISTING 0.28 CENTREVILLE PA VERY GOOD 19 CASPER AVE J MEGHAN (1089) ASHLEE (1099) 0.25 COLDBROOK PA VERY GOOD 19 KRISTEN AVE J ANDREA(1106) ASHLEE (1099) 0.11 COLDBROOK PA VERY GOOD 19 POPLAR DR J HARRY (1016) END OF LISTING 0.08 NORTH ALTON PA VERY GOOD 19 MORSE EXTEN J NEVILLE CT (1209) CUL-DE-SAC 0.16 CENTREVILLE CS VERY GOOD 19 ALICE DR J CANAAN (0503) ELIZABETH (1018) 0.16 CANAAN PA VERY GOOD 17 BIGELOW ST J SEMINARY (1215) PLEASANT (1216) 0.09 CANNING PA VERY GOOD 17 ANDREA DR J CASPER (1056) END OF LISTING 0.15 COLDBROOK PA VERY GOOD 17 ANNETTE ST J AARON(0853) LORETTA(0851) 0.19 COLDBROOK PA VERY GOOD 17 POPLAR DR J END OF CHIPSEL AT BOUNDARY OF HAYES ENGLISH MOUNTAIN (0496) 0.53 COLDBROOK PA VERY GOOD 17 GREG AVE J TURNER (0515) CUL-DE-SAC 0.19 NEW MINAS PA VERY GOOD 17 TURNER RD J END OF CHIP SEAL END OF CUL-DE-SAC 0.2 NEW MINAS PA VERY GOOD 17 TURNER RD J TK1 (0001) END OF CHIPSEAL 0.18 NEW MINAS PA VERY GOOD 17 BLOMIDON VIEW DR J DYKE VIEW (1256) DYKE VIEW (1256) 0.46 PORT WILLIAMS PA VERY GOOD 17 DYKE VIEW RD J RTE358 (0358) BLOMIOON VIEW(1267) 0.33 PORT WILLIAMS PA VERY GOOD 17 CAMHILL CRT J CAMPBELL (0479) END OF CUL-DE-SAC 0.11 NORTH KENTVILLE CS VERY GOOD 17 PRINCESS CRES J PINECREST (0802) PINECREST (0802) 0.64 COLDBROOK PA VERY GOOD 15 AALDERS EXTEN J AALDERS (0493) BARRON (0596) 0.60 NEW MINAS PA VERY GOOD 15

2020-11-08 COTW 2020/11/17 Page 43 6 Length from Road Name Suffix Class From Desc. To Desc. 1995 Master Area List(km) Surface Type Surface Disteress Englobe Class Measurement (2020) Score MCK Priority PINEO ST J TK1 (0001) CEDAR (0949) 0.70 AUBURN PA VERY GOOD 13 GLASGOW AVE J SPINNEY (0902) DAKOTA (0900) 0.25 GREENWOOD PA VERY GOOD 13 CEDAR ST J BROCKVILLE (0947) PINEO (0946) 0.21 KINGSTON PA VERY GOOD 13 LINCOLN ST J MARSHALL (0651) WESTWOOD (0918) 0.49 KINGSTON PA VERY GOOD 13 OLD BROOK DR J TK1 NORTH BALSOR (0667) 0.63 KINGSTON PA VERY GOOD 13 PALMER DR J TK1 (0001) PINE RIDGE (0917) 0.34 KINGSTON PA VERY GOOD 13 PARK RD J TK1 (0001) CUL-DE-SAC 0.53 KINGSTON PA VERY GOOD 13 WILLOW ST J PINEO (0946) CEDAR (0949) 0.29 KINGSTON PA VERY GOOD 13 BIRCH CRT J POPLAR (0806) CUL-DE-SAC 0.21 COLDBROOK PA VERY GOOD 12 HAYES RD J MOUNTAIN VIEW (0805) CUL-DE-SAC 0.19 COLDBROOK PA VERY GOOD 12 SCOTIA ST J PRINCESS (0803) PRINCESS (0803) 0.23 COLDBROOK PA VERY GOOD 12 MCCLAIR AVE J PLANES VIEW (0744) BRANDY (0745) 0.23 GREENWOOD PA VERY GOOD 12 WADE ST J RTE201 (0201) KENWOOD (0880) 0.05 GREENWOOD PA VERY GOOD 12 KINGSWOOD LANE J TK1 (0001) SHAWN (0958) 0.28 KINGSTON PA VERY GOOD 12 WESTWOOD RD J TK1 (0001) PINE RIDGE (0917) 0.6 KINGSTON PA VERY GOOD 12 JAKESON ST J RAWDING (1249) HIGH (0481) 0.10 PORT WILLIAMS PA VERY GOOD 12 LORETTA AVE J SOUTH BISHOP (1345) NEW SECTION (MUNICIPALITY OF KINGS) 0.88 CAMBRIDGE PA VERY GOOD 11 CHARLENE ST J AARON (0853) LORETTA (0851) 0.17 COLDBROOK PA VERY GOOD 10 JEREMY ST J AARON (0853) LORETTA (0851) 0.10 COLDBROOK PA VERY GOOD 10 BROCKVILLE ST J PINEO (0946) 15M SOUTH OF STREAM AVE.) CEDAR (0949) 0.29 KINGSTON PA VERY GOOD 10 BARRON DR J CRESCENT (1131) ALDERS (1114) 0.19 NEW MINAS PA VERY GOOD 10 MILNE AVE J CATHERINE (1010) PERRIER (1079) 0.44 NEW MINAS PA VERY GOOD 10 MILNE AVE J PERRIER (1079) MAPLE (1067) 0.57 NEW MINAS PA VERY GOOD 10 MILNE AVE J PROSPECT (0500) CATHERINE (1010) 0.33 NEW MINAS PA VERY GOOD 10 PINE RIDGE AVE J MAGEE (0915) END OF CUL-DE-SAC 0.88 KINGSTON PA VERY GOOD 7 GEORGE ST J PINECREST (0801) TK1 (0001) 0.57 COLDBROOK PA VERY GOOD DOUGLAS ST J SHAWN (0958} JULIE (0957) 0.09 KINGSTON PA VERY GOOD MAGEE DR J TK1 (0001) PINE RIDGE (0917) 0.34 KINGSTON PA VERY GOOD JONES RD G TK1 (0001) NORTH END OF LISTING 0.93 NEW MINAS PA VERY GOOD EXHIBITION ST G KENTVILLE TOWN LINE BROOK ST 1.05 NORTH KENTVILLE PA VERY GOOD MCKITTERICK RD G ROUTE 341 ROUTE 358 0.48 NORTH KENTVILLE PA VERY GOOD MCKITTERICK RD G ROUTE 360 TO .33KM 0.33 NORTH KENTVILLE PA VERY GOOD MEE RD G BELCHER (0488) CHARLES (1232) 0.37 NORTH KENTVILLE PA VERY GOOD DAIGLE LANE I END OF PAVEMENT END OF CUL-DE-SAC 0.26 NORTH KENTVILLE GR VERY GOOD APPLECREST DR J BELCHER (0488) CHARLES (1232) 0.34 NORTH KENTVILLE CS 2020 APPROVED 56 RICHARD ST J MORTON (1235) CUL-DE-SAC 0.27 NORTH KENTVILLE CS 2020 APPROVED 56 PLEASANT ST J RTE221 (0221) END 0.12 KINGSPORT CS 2020 APPROVED 55 MAPLE DR J MILNE (1011) END OF PAVEMENT 0.36 NEW MINAS CS 2020 APPROVED 55 MAPLE DR J END OF PAVEMENT THE END OF CUL-DE-SAC 0.11 NEW MINAS CS 2020 APPROVED 55 PLEASANT ST J RTE221 (0221) WATER (1206) 0.47 KINGSPORT CS 2020 APPROVED 55 KAIZER LANE J CAMBRIDGE MOUNTIAN (1354) CUL-DE-SAC 0.90 CORNWALLIS SQUARE GR 2020 APPROVED 51 GOVERNOR CRT J ROSEDALE (1246) ROSEDALE (1246) 0.25 NORTH KENTVILLE GR 2020 APPROVED 51

2020-11-08 COTW 2020/11/17 Page 44 7 Length from Road Name Suffix Class From Desc. To Desc. 1995 Master Area List(km) Surface Type Surface Disteress Englobe Class Measurement (2020) Score MCK Priority APPLECREST EXTEN J MEE (1238) LANDS OF HOWARD TAYLOR 0.13 NORTH KENTVILLE CS 2020 APPROVED 49 PINE AVE J PARK (0645) END OF LISTING 0.28 AYLESFORD CS 2020 APPROVED 48 FRANK ST J CHARLES (1232) END OF LISTING 0.10 NORTH KENTVILLE PA 2020 APPROVED 47 WATER ST J LONGSPELL (0407) PIER(1304) 0.37 KINGSPORT CS 2020 APPROVED 44 SESAME ST J CAMPBELL (0479) SCOTT (1240) 0.49 NORTH KENTVILLE CS 2020 APPROVED 43 AVON LANE J TK1 (0001) CUL-DE-SAC 0.29 GREENWICH CS 2020 APPROVED 42 STEAD ST J CHARLES (1210) CUL-DE-SAC 0.29 NORTH KENTVILLE CS 2020 APPROVED 42 PETER ST J FOWLER (1093) RUSSET (1107) 0.21 NEW MINAS CS 2020 APPROVED 40 REDDEN AVE J HIGHBURY SCHOOL (0510) BARRON (0596) 0.19 NEW MINAS CS 2020 APPROVED 40 BEZANSON CRT J APPLECREST (1230) CUL-DE-SAC 0.09 NORTH KENTVILLE CS 2020 APPROVED 39 MORRIS CRES J PROSPECT (0500) PROSPECT (0500) 0.73 NORTH ALTON GR 2020 APPROVED 38 MORTON ST J CHARLES (1232) END OF PAVEMENT 0.26 NORTH KENTVILLE CS 2020 APPROVED 37 CATHERINE CRES J MILNE (1011) MILNE (1011) 0.57 NEW MINAS PA 2020 APPROVED 36 EVANGELINE CRT J BONAVISTA (1092) BONAVISTA (1092) 0.32 NEW MINAS CS 2020 APPROVED 36 COLONIAL CRES J CASTLELOMA (1064) CASTLE LOMA (1064) 0.20 NEW MINAS PA 2020 APPROVED 36 AALDERS AVE J JONES (0512) JONES (0512) 0.89 NEW MINAS PA 2020 APPROVED 35 FOX HILL AVE J BELCHER (0488) CUL-DE-SAC 0.85 NORTH KENTVILLE PA 2020 APPROVED 35 CHURCH ST J RTE221 (0221) LONGSPELL (0407) 0.36 KINGSPORT CS 2020 APPROVED 35 HENSHAW DR J RTE341 (0341) AT UPPER DYKE RADIO TOWER END OF CUL-DE-SAC 0.27 UPPER DYKE CS 2020 APPROVED 35 MARJORIE DR J EXHIBITION (1241) END OF CUL-DE-SAC 0.23 MEADOWVIEW CS 2020 APPROVED 35 THISTLE CRES J OLD FARM (1075) CUL-DE-SAC 0.17 NEW MINAS GR 2020 APPROVED 35 STEPHEN CRT J GONERNOR COURT (1265) CUL-DE-SAC 0.08 NORTH KENTVILLE GR 2020 APPROVED 34 EVERGREEN AVE J MINAS (1081) LISTING AT TURNING CIRCLE 0.58 NEW MINAS PA 2020 APPROVED 33 MARIE CRES J ROSEDALE (1246) ROSEDALE (1246) 0.43 NORTH KENTVILLE CS 2020 APPROVED 33 WARD ST J CUMBERLAND (1061) END OF LISTING AT CUL-OE·SACS 0.33 COLDBROOK CS 2020 APPROVED 33 PICKERING LANE J HOWE (0899) DND PROPERTY 0.34 GREENWOOD PA 2020 APPROVED 32 SPRING GARDEN RD J WINDSOR (0924) BELMONT (0936) 0.19 KINGSTON CS 2020 APPROVED 32 JILL ST J PERRIER (1079) MINAS (1081) 0.14 NEW MINAS PA 2020 APPROVED 32 BENNETT RD J MORDEN RD EAST END OF LISTING 0.36 AUBURN CS 2020 APPROVED 30 BONAVISTA AVE J TK1 (0001) RUSSETT (1107) 0.34 NEW MINAS CS 2020 APPROVED 30 WOODVALE PL J MILNE (1011) CUL-DE-SAC 0.29 NEW MINAS PA 2020 APPROVED 30 BIRCH ST J EVERGREEN (1068) MAPLE (1067) 0.23 NEW MINAS PA 2020 APPROVED 30 GEORGE ST J MILNE (1011) PERRIER (1079) 0.23 NEW MINAS PA 2020 APPROVED 30 SUMAC AVE J MINAS WAREHOUSE (0518) GARDEN COURT WEST (1070) 0.23 NEW MINAS PA 2020 APPROVED 30 HALIBURTON ST J TK1 (0001) AT HANTS COUINTY LINE CUL-DE-SAC 0.15 HANTSBORDER CS 2020 APPROVED 29 NOSCO CRT J MEE (1238) END OF CUL-DE-SAC 0.08 NORTH KENTVILLE CS 2020 APPROVED 29 MILNE/GRANITE AVE J TK1 (0001) SOUTH KINGS CRESCENT JUNCTION 0.45 NEW MINAS PA 2020 APPROVED 29 WOODWORTH RD G KENTVILLE TOWN LINE LAMONT 0.29 NORTH KENTVILLE PA 2020 APPROVED 28 SUNNYSIDE LOOPS LOOP J TK1 (0001) TK1 (0001) 0.17 GREENWICH CS 2020 APPROVED 27 CLOVERLEAF DR J MILNE (1011) CUL-DE-SAC 0.30 NEW MINAS PA 2020 APPROVED 26 JILL EXTEN J PERRIER (1079) CUL-DE-SAC 0.24 NEW MINAS PA 2020 APPROVED 26 MARINA DR J PROSPECT (0719) CUL-DE-SAC 0.36 NEW MINAS PA 2020 APPROVED 26

2020-11-08 COTW 2020/11/17 Page 45 8 Length from Road Name Suffix Class From Desc. To Desc. 1995 Master Area List(km) Surface Type Surface Disteress Englobe Class Measurement (2020) Score MCK Priority MICHAEL ST J MILNE {1011) PROSPECT (0500) 0.12 NEW MINAS PA 2020 APPROVED 25 COUNTRY CLUB BLVD J LOT N079@ CLUB SOUTHEAST LOOPING BACK TO LOT 79 0.65 NEW MINAS PA 2020 APPROVED 23 PERRIER DR J MILNE (1011) PROSPECT (0500) 0.48 NEW MINAS PA 2020 APPROVED 23 GARDEN CRT J TK1 (0001) END OF LISTING 0.30 NEW MINAS PA 2020 APPROVED 23 MATHEWS LANE J PHILLIPS (0932) OLD BROOK (0934) 0.55 KINGSTON MIX 2020 APPROVED 23 BISHOP AVE J PROSPECT (0500) MILNE (1011) 0.36 NEW MINAS PA 2020 APPROVED 23 STATION RD J SCHOOL HOUSE SOUTH (0644) VICTORIA (0643) 0.41 AYLESFORD CS 2020 APPROVED 22 FOSTER ST J LINCOLN (0926) WESTWOOD (0918) 0.3 KINGSTON PA 2020 APPROVED 22 KELLY DR J MAPLE (0680) END OF LISTING 0.38 AYLESFORD CS 2020 APPROVED 22 PHILIPS AVE J MATHEWS (0933) OLD BROOK (0934) 0.24 KINGSTON CS 2020 APPROVED 22 PINE ST J FORSYTHE SOUTH (1125) CUL-DE-SAC 0.35 NEW MINAS CS 2020 APPROVED 20 GREEN ST J ORCHARD (0494) COUNTRY CLUB (1048) 0.12 NEW MINAS PA 2020 APPROVED 20 GARDEN CRT J GARDEN COURT WEST (1070) GARDEN COURT WEST (1070) 0.37 NEW MINAS PA 2020 APPROVED 17 NELSON CRES J KELLY (0966) KELLY (0966) 0.31 AYLESFORD CS 2020 APPROVED 12 MOODY CRT J MARSHALL (0651) CUL-DE-SAC 0.14 KINGSTON PA 2020 APPROVED 12 MINAS CRES J MILNE (1011) JILL (1082) 0.67 NEW MINAS PA 2020 APPROVED 10 MORDEN WHARF RD J MORDEN (0647) TOWER (0866) 0.19 MORDEN PA 2020 APPROVED 10 PARK ST G VICTORIA (0643) NEW RD 1.37 AYLESFORD PA 2020 APPROVED 3 COUNTY HOME RD J PARK (0818) COUNTY JAIL ENTRANCE 0.63 CORNWALLIS SQUARE CS 2020 APPROVED 0 MEE RD G CHARLES (1232) SCOTT 0.73 NORTH KENTVILLE PA 2020 APPROVED SANFORD RD G BROOKLYN (0610) EXHIBITION 0.52 NORTH KENTVILLE CS 2020 APPROVED HIGHLAND AVE G PROSPECT HIGHBURY SCHOOL 0.63 NEW MINAS PA 2020 APPROVED LAMONT RD G EXHIBITION (1241) SCHOLDFIELD 0.50 NORTH KENTVILLE PA 2020 APPROVED ORCHARD ST G TK1 (0001) END OF CUL-DE-SAC 0.43 NEW MINAS PA 2020 APPROVED LOVETT RD G LOVETT RD (PAVED SECTION) HAYES GATE 0.82 COLDBROOK CS 2020 APPROVED MAPLE DR J TK1 (0001) BIRCHCREST (0827) 0.37 CORNWALLIS SQUARE CS 2020 APPROVED ELM LANE J PARK (0731) LAST HOUSE 0.12 KINGSTON CS 2020 APPROVED DELL RD I OAKDENE CAMPBELL 0.11 NORTH KENTVILLE CS 2020 APPROVED NORTHVIEW DR J TK1 (0001) CUL-DE-SAC 0.33 CORNWALLIS SQUARE PA GRAVEL 21 BRANDYWINE DR J STREAM (0861) BROOKSIDE (0859) 0.18 COLDBROOK GR GRAVEL 20 BROOKSIDE CRES J BRANDYWINE (0860) STREAM (0861) 0.38 COLDBROOK GR GRAVEL 20 KIMBERLY DR J BROOKSIDE (859) BROOKLYN (0610) 0.13 COLDBROOK GR GRAVEL 20 MONTGOMERY DR J LAKEWOOD (0452) CUL-DE-SAC 0.21 LAKEVILLE GR GRAVEL 20 INCHLEY LANE J BEECH HILL (0502) CUL-DE-SAC 0.22 NORTH ALTON MIX GRAVEL 17 RANDY LANE J BROOKLYN (0610) END OF CUL-DE-SAC 0.27 COLDBROOK GR GRAVEL 17 LISA DR J GREENWICH (0521) CUL-DE-SAC 0.17 GREENWICH GR GRAVEL 17 TOWER RD J MORDEN (0647) MORDEN WHARF (0992) 0.21 MORDEN GR GRAVEL 11 WEST RD J TK1 (0001) END OF LISTING 0.31 AUBURN GR GRAVEL 10 STREAM AVE J BRANDYWINE (0860) BROOKSIDE (0859) 0.23 COLDBROOK GR GRAVEL 10 NOVAWOOD DR J WINDERMERE (0955) RIVER (0956) 0.19 GREENWOOD GR GRAVEL 10 RIVER DR J WAR0(0697) END OF LISTING 0.58 GREENWOOD GR GRAVEL 10 WINDERMERE DR J RIVER (0956) NOVAWOOD (0954) 0.14 GREENWOOD GR GRAVEL 10 GROVE ST J MORDEN (0647) END OF LISTING 0.32 MORDEN GR GRAVEL 10 BLAIR RD J BLACK ROCK (0620) CUL-DE-SAC 0.28 CORNWALLIS SQUARE GR GRAVEL 10

2020-11-08 COTW 2020/11/17 Page 46 9 Length from Road Name Suffix Class From Desc. To Desc. 1995 Master Area List(km) Surface Type Surface Disteress Englobe Class Measurement (2020) Score MCK Priority CROCKER RD I BENNETT RD END OF LISTING 0.11 AUBURN GR GRAVEL LANZY (0456) RD G END OF SAND SEAL BROOKLYN 1.29 NORTH KENTVILLE GR GRAVEL

2020-11-08 COTW 2020/11/17 Page 47 10 Municipality of the County of Kings Request for Decision

TO: Committee of the Whole

Scott Quinn, P. Eng., Director Engineering & Public Works, Lands and Parks PREPARED BY: Mike Livingstone, CPA, Manager of Financial Reporting

MEETING DATE: November 17, 2020

SUBJECT: Award of Contract 20-24: New EPW Operations Centre

ORIGIN • December 14, 2015 - Council motion to adopt New Municipal Complex Strategy. • June 6, 2017 - Council motion to locate new Engineering and Public Works (EPW) Operations Centre (Centre) at separate location from Administration Building. • July 31, 2019 Request for Decision Report (in closed session per s.22(2)(e) Municipal Government Act) New EPW Building Site Location, Costing, and Financing Plan. • December 3, 2019 - Council motion to acknowledged the purchase of land from Coldbrook Electric Supply Company Ltd, approve final location of new EPW Operations Centre (Centre) at 181 Coldbrook Village Park Dr., and authorize CAO to: o Revise 2016 Centre design, including increased footprint o “Explore any opportunities” for a FCM Green Municipal Fund grant for a net-zero energy feasibility study; and o Issue tenders for Centre design and construction. • February 2, 2020 - Council approved award of consultant services contract to Architecture49, Inc. • April 21, 2020 - Centre Conceptual Design Report submitted to Committee of the Whole. • May 19, 2020 - Request for Decision Report (in closed session per s.22(2)(e) Municipal Government Act) New EPW Building Site Location, Costing, and Financing Plan. • June 16, 2020 - Request for Decision Report (in closed session per s.22(2)(e) Municipal Government Act) New EPW Building Site Location, Costing, and Financing Plan. • June 16, 2020 - Council authorizes CAO to issue a tender for “Enhanced Energy Efficiency” and “Net- Zero Energy” options for the Centre.

RECOMMENDATIONS That Committee of the Whole recommend Council:

1. approve a supplemental budget increase to project #19-1302 for construction of the Engineering and Public Works Operations (EPW) Centre in the amount of $4,737 as per the Request for Decision dated November 17, 2020.

2. award Contract #20-24 EPW Operations Centre Construction (Net-Zero Energy Option) to Maritech, Inc. for the total price, including non-recoverable HST, of $2,659,293.

3. approve a contingency fund in the amount, including non-recoverable HST, of $202,340 (7.5% of value of Contract 20-24) for potential Change Orders to Contract 20-24 EPW Operations Centre Construction pursuant to Section 17.3(c) of Policy FIN-05-006 Procurement.

4. approve an application to the Federation of Canadian Municipality’s Green Municipal Fund for a capital grant in the amount of $335,724 and loan financing in the amount of $2,238,161 (together comprising 80% of the required capital), contingent on acceptance of the grant application, for construction of a Net Zero EPW Operations Centre, for a term not to exceed 20 years.

COTW 2020/11/17 Page 48 Municipality of the County of Kings Request for Decision

5. approve borrowing of up to $643,472 (representing the remaining 20% of the required capital) from the Nova Scotia Municipal Finance Corporation, for construction of a Net Zero EPW Operations Centre, for an amortization period not exceeding 20 years.

6. direct the CAO to report back to Council if external funding is not obtained by June 30, 2021.

INTENT For Council to award Contract #20-24 EPW Operations Centre and to authorize a contingency fund for potential change orders.

DISCUSSION

Background The EPW Operations Centre is more than just a “garage”. It is the maintenance facility for all Municipal water and sewer operations, which includes: 2 Water Utilities, 8 sewer treatment plants, 72 lift stations, and over 200km of sewer mains. A better “apples-to-apples” comparison for the Centre is the Berwick Fire Hall or Canning Multi-Complex in terms of usage. Prior stakeholder engagements identified the need for the Centre to be aesthetically complementary to the Administration Building.

The majority of the building is dedicated to support equipment maintenance and repair (e.g., welding, electrical). This space has different HVAC and electrical system requirements due to higher fire and explosion rating requirements. The systems need to minimize odours, dust, and noise from entering other spaces.

The Centre also provides office space and storage for Municipal staff and logistical support for Regional Emergency Management and Municipal Recreation programs. Thus, the building structure itself has to withstand stronger storms and be able to operate during extended power outages compared to a typical commercial maintenance facility.

Status of Existing Public Works Facility The Municipality entered into a purchase and sale agreement with the Province of Nova Scotia (Province) in 2015 to sell its property at 87 Cornwallis Street in Kentville, including the existing Public Works facility. The Province and Municipality entered into a license agreement to allow the Municipality to continue using its existing facilities until the new Administration Building and Centre were completed. The Municipality has been permitted to continue using the existing Public Works facility. However, the Province made it clear during the original sale negotiations that the license agreement was not intended to be a long-term arrangement.

Selection of Coldbrook Site for the Centre Council considered several locations in 2019 as potential sites for the Centre. Staff performed an analysis of travel times from each of the candidate sites. The estimated annual cost savings related to reduced travel time by being located at the 181 Coldbrook Village Park Drive location was determined to be equivalent to 1.0 to 1.5 full-time equivalent staff positions.

Tender #20-24 Per Council’s June 16, 2020 motion, a tender was issued to obtain bids for two potential design options: an “Enhanced Efficiency” or a “Net-Zero Energy”. The only substantive difference between the two options is the provision of a solar array for the “Net-Zero Energy” option. The building “envelope” and related features are essentially the same for both options. The incremental cost between the two options is between ~$207,000 and $302,000. Final tender results are presented in Table 1.

COTW 2020/11/17 Page 49 Municipality of the County of Kings Request for Decision

Table 1 – Final Tender Results

Bid Price (incl. Non-Recoverable HST) Tenderer’s Tenderer Location Enhanced Efficiency Net Zero Option Option Avondale Construction Halifax NS $2,940,987.00 $2,736,347.00

Maritech, Inc. Amherst NS $2,659,293.00 $2,344,331.51

PCL Constructors Canada Inc Dartmouth NS $3,408,066.48 $3,140,051.46

Roscoe Construction Ltd Waterville NS $2,837,715.27 $2,621,529.35

One additional bid was received for Part 1 (Net-Zero Option) only and is therefore not included in the above table (non-compliant with tender specifications). Tenders were reviewed for mathematical accuracy and compliance by Architecture 49.

Timeline Maritech has indicated a 5-6 month construction timeline upon execution of the construction contract.

Project Budget Status An updated budget summary, as of November 2020, is included in Table 2 below and all amounts include non-rebated HST.

Table 2 – Current Project Budget Status

Project Cost Net Zero Baseline Land Purchase $ 57,620 $ 57,620

Design & Construction Admin 192,611 192,611 Change Orders 26,906 26,906 Subtotal 219,517 219,517

Construction 2,659,293 2,344,332 Furniture Fixtures & Equipment 38,586 38,586 Subtotal 2,697,879 2,382,917

Contingency Design & Construction Admin 40,000 40,000 Construction (7.5%) 202,341 178,719 Subtotal 242,341 218,719

Total Project $ 3,217,357 $ 2,878,773

Budget Reconciliation Total Project Cost $ 3,217,357 $ 2,878,773 Less: 2019/20 Land Purchase (57,620) (57,620) 3,159,737 2,821,153 Approved Budget 2020/21 3,155,000 3,155,000 Budget Variance $ (4,737) $ 276,227 Supplemental Budget request 4,737 $ -

COTW 2020/11/17 Page 50 Municipality of the County of Kings Request for Decision

It is customary and prudent to approve a contingency fund to deal with any unforeseen conditions which may necessitate a change order. This will allow the CAO and Director to approve change orders or issue change directives in a timely fashion that would not otherwise fall within their signing authority per Policy FIN-05-006 Procurement (the “Policy”).

The contract outlines the procedure for the submission, review, and approval of all change mechanisms that may be contemplated during construction. This procedure requires all contemplated changes be approved by the Municipality.

Financing Review Table 2 details total project costs and reconciles with the approved 2020/21 capital budget. Table 3 continues the analysis from Table 2 beginning with total project cost and presenting proposed financing structures for each design alternative. It is important to note that a Net Zero design provides access to FCM Green funding which includes a grant component that almost entirely offsets the initial incremental capital cost associated with the Net Zero design (excluding future replacement cost, see Table 4).

However, there is a 2-step application process which could take 4-6 months before FCM renders a decision. The construction project will likely be well underway by that point. Although the Net Zero design meets key funding criteria, there is no way to guarantee whether an application for this project would be successful.

Table 3 – Potential Funding Models for Two Design Options

Funding Alternatives Net Zero Baseline Total project costs $ 3,217,357 $ 2,878,773

FCM Green (up to 80% for Net Zero) 2,573,885 - Loan 2,238,161 - Grant (15% of loan amount) 335,724 -

MFC (remaining 20% for Net Zero) 643,472 2,878,773

Total Debt 2,881,633 2,878,773 Grant 335,724 - Total Funding $ 3,217,357 $ 2, 878,773

Table 4 provides a summary of the financial analysis behind the value proposition of the Net Zero Centre. Figures in the table represent total relative costs of the proposed building over its estimated useful life. A Net Present Value (NPV) calculation has been used to present the total relative project cash flows as a single present day cost figure.

COTW 2020/11/17 Page 51 Municipality of the County of Kings Request for Decision

Table 4 – Net Present Value Analysis Summary

Project Snapshot Net Zero Baseline Difference

Capital Capital Cost $ 3,217,357 $ 2,878,773 $ (338,584) Capital Grant (335,724) - 335,724 2,881,633 2,878,773 (2,860) Debt Financing (2,881,633) (2,878,773) 2,860 - - - Future Replacement 208,739 - (208,739) 208,739 - (208,739)

Operating Debt Service 2,833,118 2,832,414 (703) Power 171,208 678,415 507,206 Solar Maintenance 116,792 - (116,792) 3,121,118 3,510,829 389,711

Total NPV $ 3,329,857 $ 3,510,829 $ 180,972

Annual cash flow detail feeding into the project snapshot is available in Appendix A.

The first section of the table demonstrates the difference in capital cost between the Net Zero and Baseline designs. The key takeaway is the overall capital cost variance of $208,739 which represents the incremental capital cost of the decision to pursue a Net Zero option. It is important to note that this difference represents a fraction of the quoted cost increment for Net Zero due to the availability of grant funding estimated at $335,724.

The second section of the table demonstrates operating cost variances. Estimated savings for a Net Zero design total $389,711. Power consumption costs represent the most significant component of the operating cost savings, while the presence of the solar array in the Net Zero design generates additional maintenance costs that would not be required for the Baseline design.

The increased capital cost of $208,739 is more than offset by the operating cost savings of $389,711 creating an overall NPV cost savings of $180,972 for the Net Zero option.

Among other assumptions, as detailed in Appendix B, the project analysis reflects a borrowing term of 20 years. Consistent with the approved 2020/21 capital budget, total project costs net of available grant funding will be financed through long-term debt.

Staff Recommendation Staff recommends Council award the contract for the Net-Zero Energy option for the Centre and direct the CAO to seek external funding to offset the incremental cost associated with the Net-Zero Energy option.

If the external funding cannot be secured prior to the cut-off date, then the CAO will report to Council to seek supplementary instruction, i.e., proceed with or remove the solar panels from the contract in the absence of external funding.

COTW 2020/11/17 Page 52 Municipality of the County of Kings Request for Decision

FINANCIAL IMPLICATIONS • Project funded from GL#21-3-375-126, which has total budget of $3,155,000. To date $272,267 (including net HST) has been allocated. • $335,724 of the budget for the Net-Zero Energy option is expected to be from GMF.

STRATEGIC PLAN ALIGNMENT Check Strategic Priority Description Applicable Vision Statement

Good Governance

 Environmental Stewardship Reduce carbon footprint

Economic Development

Strong Communities

Financial Sustainability

Supports a Strategic Project

 Supports a Core Program Enhancement New EPW Operations Centre identified as CPE

Not Applicable

ALTERNATIVES • Council can amend the budget to cover the cost for the solar panels or proceed with just “Enhanced Efficiency” option. • Council may opt to award the contract for the “Enhanced Efficiency” Option.

IMPLEMENTATION • Architecture 49 will prepare final contract documents for signing by Maritech, Inc. and the Mayor and CAO on behalf of the Municipality. • Construction kickoff meeting will be held with Maritech, Inc., Architecture 49, and Municipal Staff. • Staff will prepare a briefing for Council on or before June 30, 2021.

ENGAGEMENT • The Centre was included in the stakeholder engagement process for the Administration Building and discussed at a number of Council sessions.

APPENDICES • Appendix A: Cash Flow Summary • Appendix B: Model Assumptions

APPROVALS Scott Conrod, Chief Administrative Officer November 10, 2020

COTW 2020/11/17 Page 53 Appendix A

Net Zero Value Proposition ‐ Evaluation Summary Municipality of the County of Kings November 2020

Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 Year 11 Year 12 Year 13 Year 14 Continued below.. Baseline Power 18,471$ 18,840$ 19,217$ 19,602$ 19,994$ 20,393$ 20,801$ 21,217$ 21,642$ 22,075$ 22,516$ 22,966$ $ 23,426 23,894$ Debt Service 178,786 178,786 178,786 178,786 178,786 178,786 178,786 178,786 178,786 178,786 178,786 178,786 178,786 178,786 197,257$ 197,626$ 198,003$ 198,388$ 198,780$ 199,179$ 199,587$ 200,003$ 200,428$ 200,861$ 201,302$ 201,752$ $ 202,212 202,680$

Net Zero Power 4,230$ 4,315$ 4,401$ 4,489$ 4,579$ 4,686$ 4,874$ 5,066$ 5,264$ 5,467$ $ 5,675 5,889$ $ 6,111 6,337$ Maintenance (Solar) 3,179 3,243 3,308 3,374 3,441 3,510 3,580 3,652 3,725 3,800 3,876 3,954 4,033 4,114 Capital Reserve (Solar) ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Debt Service 178,831 178,831 178,831 178,831 178,831 178,831 178,831 178,831 178,831 178,831 178,831 178,831 178,831 178,831 186,240$ 186,388$ 186,540$ $ 186,694 186,850$ 187,027$ 187,284$ 187,549$ 187,820$ 188,098$ 188,382$ 188,674$ $ 188,974 189,282$

Net Cash Flow 11,018$ 11,238$ 11,464$ 11,695$ 11,930$ 12,152$ 12,303$ 12,455$ 12,608$ 12,763$ 12,920$ 13,078$ $ 13,238 13,399$

Continued Year 15 Year 16 Year 17 Year 18 Year 19 Year 20 Year 21 Year 22 Year 23 Year 24 Year 25 Year 26 Year 27 Year 28 Continued below.. Baseline Power 24,372$ 24,860$ 25,357$ 25,864$ 26,381$ 26,909$ 27,447$ 27,996$ 28,556$ 29,127$ 29,709$ 30,304$ $ 30,910 31,528$ Debt Service 178,786 178,786 178,786 178,786 178,786 178,786 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 203,158$ 203,646$ $ 204,143 204,650$ 205,167$ 205,695$ 27,447$ 27,996$ 28,556$ 29,127$ 29,709$ 30,304$ $ 30,910 31,528$

Net Zero Power 6,569$ 6,809$ 7,054$ 7,305$ 7,563$ 7,829$ 6,286$ 6,411$ 6,539$ 6,670$ 6,804$ 6,964$ $ 7,243 7,528$ Maintenance (Solar) 4,196 4,280 4,366 4,453 4,542 4,633 4,726 4,821 4,917 5,015 5,115 5,217 5,321 5,427 Capital Reserve (Solar) ‐ ‐ ‐ ‐ ‐ ‐ 338,584 ‐ ‐ ‐ ‐ ‐ ‐ ‐ Debt Service 178,831 178,831 178,831 178,831 178,831 178,831 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 189,596$ 189,920$ 190,251$ 190,589$ 190,936$ 191,293$ 349,596$ 11,232$ 11,456$ 11,685$ 11,919$ 12,181$ $ 12,564 12,955$

Net Cash Flow 13,562$ $ 13,727 13,893$ 14,062$ 14,231$ 14,402$ (322,149)$ 16,764$ 17,100$ 17,442$ 17,790$ 18,123$ $ 18,346 18,573$

2.33% Continued Year 29 Year 30 Year 31 Year 32 Year 33 Year 34 Year 35 Year 36 Year 37 Year 38 Year 39 Year 40 NPV Baseline Power 32,158$ 32,802$ 33,458$ 34,127$ 34,809$ 35,506$ 36,216$ 36,940$ 37,679$ 38,432$ 39,201$ 39,985$ $ 678,415 Debt Service ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 2,832,414 32,158$ 32,802$ 33,458$ 34,127$ 34,809$ 35,506$ 36,216$ 36,940$ 37,679$ 38,432$ 39,201$ 39,985$ $ 3,510,829

Net Zero Power 7,822$ $ 8,124 8,434$ 8,753$ 9,080$ 9,417$ 9,762$ 10,117$ 10,481$ 10,854$ 11,239$ 11,633$ $ 171,208 Maintenance (Solar) 5,536 5,647 5,760 5,875 5,993 6,113 6,235 6,360 6,487 6,617 6,749 6,884 116,792 Capital Reserve (Solar) ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 208,739 Debt Service ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 2,833,118 $ 13,358 13,771$ 14,194$ 14,628$ 15,073$ 15,530$ 15,997$ 16,477$ 16,968$ 17,471$ 17,988$ 18,517$ $ 3,329,857

Net Cash Flow 18,800$ 19,031$ 19,264$ 19,499$ 19,736$ 19,976$ 20,219$ 20,463$ 20,711$ 20,961$ 21,213$ 21,468$ $ 180,972

COTW 2020/11/17 Page 54 Appendix B

Net Zero Value Proposition ‐ Assumptions Municipality of the County of Kings November 2020

Capital Cost Land $ 57,620 Building $ 2,821,153 Solar $ 338,584 $ 3,217,357

Finance Term 20 years

Rates Finance MFC (Spring 2020 debenture rates) 10 Year Debenture 1.66% 15 Year Debenture 1.99% 20 Year Debenture 2.16% 25 Year Debenture 2.25% 40 Year Debenture 2.33%

FCM (Provided by FCM, rates available for AAA rated municipalities) 10 Year Loan 1.47% 20 Year Loan 2.15%

Inflation 2.00% NSPI Rate Escalation 2.00% Project Discount Rate 2.33%

Solar Array Year 1 Degradation 2.00% Annual Degradation 0.45%

Maintenance Cost Per $1,000 of Capital $ 9.39

Life of Assets (Note 2) Life of Building 40 years Life of Solar Array 20 years

Power Power Consumption Top Up 30,000 kWh/year (Note 1) Blended Power Rate $ 0.141 $/kWh

Note 1: Power Consumption Top Up represents the estimated amount of power consumed by the EPW building that cannot be offset by production of the solar array due to periodic drops in production caused by weather, maintenance cycles, etc.

Note 2: Conservative assumptions have been applied to the expected useful life of the assets. Building specifications were set for a period of 50 years and the solar arrays can be expected to last between 20 to 30 years. For purposes of the model, the useful life of the building has be set consistent with the guidance of the Nova Scotia Financial Reporting and Accounting Manual and the solar array has been set at the low end of the range.

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110A Commercial St. Telephone (902)538-3118 Berwick, NS B0P 1E0 Fax (902)538-3998

Dear Mayor Muttart: 2020.11.03

I am writing to thank you for attending Grand View Manor’s 50th Anniversary Event on Saturday past, for your kind words about Grand View Manor’s service to the community, and for taking the opportunity to express the Municipality of Kings support for our current replacement project.

We are cautiously optimistic that the work within the Minister's office and the Department of Health and Wellness will soon bring some long-awaited results. Perhaps, by the end of this month, based on CBC Reporter, Taryn Grant’s interview with Minister Glavine.

I will be happy to keep you up-to-date as news regarding the future of Long Term Care residents at Grand View Manor is received. Let’s hope that news is good!

Once again, many thanks for being with us celebrate Grand View Manor’s 50- years of superb service to the community and the update on this important “South Berwick” project.

Sincerely,

Chairperson, Grand View Manor Continuing Care Community

1494 Pereau Rd., RR1 Canning, NS, B0P 1H0 Phone: 902.670.2949 Email: [email protected]

CC: Menna MacIsaac

COTW 2020/11/17 Page 60 COTW 2020/11/17 Page 61 Peter Muttart

From: Peter Muttart Sent: November 6, 2020 1:16 PM To: Scott Conrod; Rob Frost; Trish Javorek Subject: FW: Letter From Village Commission

From: Peter Muttart Sent: November 6, 2020 1:15 PM To: 'Ian Morrison' Subject: RE: Letter From Village Commission

Hello Ian,

Of course.

Let Dave know that I would be happy to meet on this (or any) issue of mutual concern.

Regards,

Peter

Mayor, Municipality of Kings [email protected] Cell: 902-670-6429 Facebook Peter Muttart www.PM4M.ca Twitter: @MuttartPeter

From: Ian Morrison Sent: November 5, 2020 2:36 PM To: Peter Muttart Cc: Jim Winsor ; Janny Postema ; Dave Chaulk Subject: Letter From Village Commission

Mayor Muttart,

Please refer to the enclosed correspondence from Dave Chaulk, Chair of New Minas Village Commission.

Sincerely, Ian

1 COTW 2020/11/17 Page 62

______

Ian Morrison Clerk Treasurer / Chief Administrative Officer Commissioner of Oaths

Village of New Minas 9489 Commercial Street New Minas NS B4N 3G3

Phone: (902) 681-0430 E-Mail: [email protected]

"Serving our 5135 residents since September 1, 1968" ______

2 COTW 2020/11/17 Page 63 111 Appreciatior,

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