THE MUNICIPALITY OF THE COUNTY OF KINGS COMMITTEE OF THE WHOLE November 17, 2020 9:00 am AGENDA Audio Recording Times Noted in Red (Minutes:Seconds) 1. Roll Call 00:00 2. Approval of Agenda 01:40 Page 1 3. Disclosure of Conflict of Interest Issues 02:14 4. Approval of Minutes a. September 15, 2020 03:49 Page 2 5. Business Arising from Minutes a. September 15, 2020 None Page 2 6. Administration a. Proposed Repeal of Policy PRO-10-002: Fire Grants 04:50 Page 10 b. Proposed Amendments to Policy FIN-05-020: Hospitality 12:43 Page 17 c. Municipal Branding/Visual Identity Briefing 17:30 Page 31 7. Engineering & Public Works, Lands and Parks Services a. FY2021-2022 Priority List Provincial/Subdivision Road Resurfacing Program 26:27 Page 34 b. Award of Contract 20-24: New EPW Operations Centre 73:15 Page 48 8. Correspondence 102:09 a. 2020-10-30 Soldiers Memorial Hospital Foundation Thank You 102:27 Page 56 b. 2020-11-02 Nova Scotia Health Information 102:43 Page 57 c. 2020-11-03 Commissionaires re: Remembrance Day 102:58 Page 59 d. 2020-11-03 Grand View Manor Thank You 103:09 Page 60 e. 2020-11-05 Village of New Minas re: Thunder in the Valley 103:23 Page 61 f. 2020-11-06 Village of New Minas re: Thunder in the Valley Mayor’s Response 104:24 Page 62 g. 2020-11-05 Gaspereau Valley Elementary School Thank You 104:35 Page 64 h. 2020-11-06 Village of Kingston Response to J-Class Road Funding 105:08 Page 65 i. 2020-11-06 Prime Minister's Exceptional Educator Awards Call for Nominations 105:33 Page 66 9. New Council Orientation Presentations a. Office of the CAO 106:21 b. Strategic Plan 116:43 c. Office of the Deputy CAO 153:33 d. Department of Land Use Planning & Inspection 166:45 e. Department of Engineering and Public Works, Lands & Parks 240:35 f. Department of Finance & IT 257:58 10. Other Business None 11. Comments from the Public None 12. Adjournment 285:52 COTW 2020/11/17 Page 1 THE MUNICIPALITY OF THE COUNTY OF KINGS COMMITTEE OF THE WHOLE September 15, 2020 DRAFT MINUTES Meeting Date A meeting of the Committee of the Whole was held on Tuesday, and Time September 15, 2020 at 10:04 am following a Special Council meeting via video conference. 1. Attendance All Councillors participated in the video conference. Councillor Best left the meeting at 1:02 pm. Results for Roll Call For 10 Against 0 District Name Results Mayor Peter Muttart For District 1 Meg Hodges For District 2 Pauline Raven For District 3 Brian Hirtle For District 4 Martha Armstrong For District 5 Paul Spicer For District 6 Bob Best For District 7 Emily Lutz For District 8 Jim Winsor For District 9 Peter Allen For Also in attendance were: . Rob Frost, Deputy Chief Administrative Officer . Greg Barr, Director, Finance & IT . Trish Javorek, Director, Planning & Inspections . Scott Quinn, Director, Engineering & Public Works, Lands & Parks . Mike Livingstone, Manager of Financial Reporting . Chad West, Manager of IT (until 1:02 pm) . Scott MacKay, Manager of Revenue (as of 12:15 pm) . Dan Stovel, Kings Regional Emergency Management Coordinator (until 10:30 am) . Gordon Roussel, Policy Analyst (until 11:15 am) . Emily Kennedy, Climate Change Coordinator (10:43am-12:35pm) . Lilly Ashdown, Records Management Specialist (until 11:15 am) . Janny Postema, Municipal Clerk/Recording Secretary 2. Approval of Agenda On motion of Deputy Mayor Lutz and Councillor Hirtle, that Committee of the Whole approve the September 15, 2020 agenda as circulated. Motion Carried. Results For 10 Against 0 District Name Results Mayor Peter Muttart For District 1 Meg Hodges For District 2 Pauline Raven For District 3 Brian Hirtle For District 4 Martha Armstrong For COTW 2020/11/17 Page 2 Committee of the Whole 2 September 15, 2020 District 5 Paul Spicer For District 6 Bob Best For District 7 Emily Lutz For District 8 Jim Winsor For District 9 Peter Allen For 3. Disclosure of Conflict of No Conflict of Interest issues were declared. Interest Issues 4. Approval of Minutes 4a. July 21, 2020 On motion of Councillor Hirtle and Councillor Armstrong, that the minutes of the Committee of the Whole meeting held on July 21, 2020 be approved as circulated. Motion Carried. Results For 10 Against 0 District Name Results Mayor Peter Muttart For District 1 Meg Hodges For District 2 Pauline Raven For District 3 Brian Hirtle For District 4 Martha Armstrong For District 5 Paul Spicer For District 6 Bob Best For District 7 Emily Lutz For District 8 Jim Winsor For District 9 Peter Allen For 5. Business Arising from Minutes 5a. July 21, 2020 There was no business arising from the July 21, 2020 minutes. 6. Kings Regional Emergency Management Organization 6a. Draft Kings REMO Dan Stovel, Kings Regional Emergency Management Coordinator, Emergency Management presented the Request for Decision as attached to the September 15, Support Plan - Wildfire 2020 Committee of the Whole agenda and provided a presentation. Preparedness and Response Plan (March 2020) On motion of Councillor Hirtle and Councillor Armstrong, that Committee of the Whole recommend Municipal Council adopt the Kings REMO Wildfire Preparedness and Response Plan, dated March 2020. Motion Carried. Results For 10 Against 0 District Name Results Mayor Peter Muttart For District 1 Meg Hodges For District 2 Pauline Raven For District 3 Brian Hirtle For COTW 2020/11/17 Page 3 Committee of the Whole 3 September 15, 2020 District 4 Martha Armstrong For District 5 Paul Spicer For District 6 Bob Best For District 7 Emily Lutz For District 8 Jim Winsor For District 9 Peter Allen For 7. Administration 7a. Policy Review Gordon Roussel, Policy Analyst, presented the Request for Decision as attached to the September 15, 2020 Committee of the Whole agenda and provided a presentation. On motion of Councillor Winsor and Councillor Raven, to refer the Policy Review item back to staff for consideration of Councillors’ comments at the September 15, 2020 Committee of the Whole meeting. Motion Carried. Results For 10 Against 0 District Name Results Mayor Peter Muttart For District 1 Meg Hodges For District 2 Pauline Raven For District 3 Brian Hirtle For District 4 Martha Armstrong For District 5 Paul Spicer For District 6 Bob Best For District 7 Emily Lutz For District 8 Jim Winsor For District 9 Peter Allen For 7b. Policy ADMIN-01-020: Lilly Ashdown, Records Management Specialist, presented the Request Records and Information for Decision as attached to the September 15, 2020 Committee of the Management/Repeal of By- Whole agenda and provided a presentation. law 21, Disposal of Records (First Reading) On motion of Councillor Winsor and Deputy Mayor Lutz, that Committee of the Whole recommend Municipal Council: 1. Provide seven days’ notice, per s.48(1) Municipal Government Act, to adopt Policy ADMIN-01-020: Records and Information Management as attached to the September 15, 2020 Committee of the Whole agenda; and 2. Give First Reading to repeal By-law 21, being the Disposal of Records By-law of the Municipality of the County of Kings. Motion Carried. Results For 10 Against 0 District Name Results Mayor Peter Muttart For District 1 Meg Hodges For District 2 Pauline Raven For COTW 2020/11/17 Page 4 Committee of the Whole 4 September 15, 2020 District 3 Brian Hirtle For District 4 Martha Armstrong For District 5 Paul Spicer For District 6 Bob Best For District 7 Emily Lutz For District 8 Jim Winsor For District 9 Peter Allen For Committee of the Whole took a brief recess from 11:15 - 11:33 am. 8. Engineering & Public Works, Lands and Parks Services 8a. Climate Mitigation and Asset Emily Kennedy, Climate Change Coordinator, presented the Request for Action Plan Decision as attached to the September 15, 2020 Committee of the Whole agenda and provided a presentation. On motion of Councillor Hirtle and Councillor Armstrong, that Committee of the Whole recommend Municipal Council adopt the Climate Mitigation and Asset Action Plan as attached to the September 15, 2020 Committee of the Whole agenda. Councillor Raven moved to amend the motion to receive rather than adopt the Plan; the amendment failed for lack of a seconder. Original Motion: That Committee of the Whole recommend Municipal Council adopt the Climate Mitigation and Asset Action Plan as attached to the September 15, 2020 Committee of the Whole agenda. Motion Carried. Results For 10 Against 0 District Name Results Mayor Peter Muttart For District 1 Meg Hodges For District 2 Pauline Raven For District 3 Brian Hirtle For District 4 Martha Armstrong For District 5 Paul Spicer For District 6 Bob Best For District 7 Emily Lutz For District 8 Jim Winsor For District 9 Peter Allen For 8b. Applications Filed Under Emily Kennedy, Climate Change Coordinator, presented the Briefing as Investing in Canada attached to the September 15, 2020 Committee of the Whole agenda and Infrastructure Program provided a presentation. On motion of Councillor Raven and Councillor Spicer, that Committee of the Whole receive the Briefing on Applications Filed under the Investing in Canada Infrastructure Program dated September 15, 2020 as information. COTW 2020/11/17 Page 5 Committee of the Whole 5 September 15, 2020 Motion Carried. Results For 10 Against 0 District Name Results Mayor Peter Muttart For District 1 Meg Hodges For District 2 Pauline Raven For District 3 Brian Hirtle For District 4 Martha Armstrong For District 5 Paul Spicer For District 6 Bob Best For District 7 Emily Lutz For District 8 Jim Winsor For District 9 Peter Allen For 9.