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Special Council August 31, 2021

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Special Council August 31, 2021 THE MUNICIPALITY OF THE COUNTY OF KINGS SPECIAL MUNICIPAL COUNCIL August 31, 2021 9:00 a.m. AGENDA Audio Recording Times Noted in Red (Minutes:Seconds) 1. Roll Call 00:00 2. Approval of Agenda 03:03 Page 1 3. Disclosure of Conflict of Interest Issues None 4. Financial Services a. Approval of West Hants Regional Municipality’s Capital Budget for Page 2 Hantsport Fire Department and Approval of Hants Border Fire Area Rate 04:39 b. 2021/22 Capital Investment Plan and Canada Community–Building Fund Page 7 Allocation to Villages 14:21 5. Other Business 45:11 Russia Road Barricade 6. Comments from the Public None 7. Adjournment 49:02 Special Council 2021-08-31 Page 1 Municipality of the County of Kings Request for Decision TO Municipal Council PREPARED BY Scott MacKay, Revenue Manager MEETING DATE August 31, 2021 Approval of West Hants Regional Municipality’s Capital Budget for Hantsport SUBJECT Fire Department and Approval of Hants Border Fire Area Rate ORIGIN • Municipal Government Act, Part X, Fire and Emergency Services • Fire and Recreation Area Rates Policy FIN-05-007 • Fire Services Agreement with Municipality of the District of West Hants (expired) • July 6, 2021 Council Motion RECOMMENDATIONS 1. That Municipal Council approve the capital budget of the Hantsport Fire Department as submitted by the West Hants Regional Municipality for the 2021/2022 fiscal year. 2. That Municipal Council approve the levying, collection and remittance of the Fire Area Rate for the Hants Border area at a rate of $0.026 per $100 assessment, per Appendix B: Area Rates 2021-22 of the August 31, 2021 Request for Decision. INTENT To provide Council with the relevant information necessary to make informed decisions regarding the capital budget of the Hantsport Fire Department and the fire area rate for the citizens of the Municipality of the County of Kings that are serviced by the Hantsport Fire Department. DISCUSSION Staff of the West Hants Regional Municipality have requested that the Municipality of the County of Kings (Municipality) consider the submitted budget and therefore an area rate to recover the Municipality’s portion of the capital costs of the Fire Department. The Municipality’s portion has historically been determined by a rolling three-year average of the percentage of calls from the Hantsport Fire Department into the Municipality. Based upon this three-year average utilization of the service by residents, the Municipality would be responsible for 30.14% of the costs for 2021/22. The Fire Services Agreement with the Municipality of the District of West Hants expired on March 31, 2020 at the same time of their amalgamation with the Town of Windsor. The new West Hants Regional Municipality and the Municipality of the County of Kings are in the final stages of negotiating a new long- term Fire Services Agreement. The proposed cost sharing arrangement from the expired agreement is similar to the proposed agreement and therefore the terms have continued to be utilized until the new agreement has been executed. The area rate proposed for 2021/22 is the same rate as was set in 2020/21. For reference, a resident with a property assessed at $150,000 would be charged a fire area rate of $38.97 for 2021/22. FINANCIAL IMPLICATIONS • The Municipality of the County of Kings will charge an administrative fee of 4% to offset the cost of billing, collection, and forwarding of the fees collected to the West Hants Regional Municipality. • Other than the administration fee, there is no net financial impact on the Municipality of the County of Kings. Special Council 2021-08-31 Page 2 Municipality of the County of Kings Request for Decision STRATEGIC PLAN ALIGNMENT Check Strategic Priority Description Applicable Vision Statement Good Governance Environmental Stewardship Economic Development Strong Communities Financial Sustainability Supports a Strategic Project Supports a Core Program Enhancement Response to request from West Hants Regional Not Applicable Municipality and in accordance with Fire Area Rate Policy ALTERNATIVES • No alternatives are recommended. IMPLEMENTATION • If approved as presented, staff will collect the area rate as presented and remit the applicable portion of the amount to the West Hants Regional Municipality. • The area rate will be posted on the Municipality’s website. ENGAGEMENT • Municipal staff conducted a virtual meeting with area residents, with representation and participation from the West Hants Regional Municipality and the Municipality’s District 9 Councillor. The meeting was not well attended and there were only four votes received from attendees. Of those, two were in favour and two were against the collection of the area rate as presented. Information in relation to the new Fire Station being built in Hantsport was also provided and discussed with the attendees, along with the potential impact on future area rates. APPENDICES • Appendix A: Hantsport Fire Capital Budget for 2021/22 with Area Rate • Appendix B: Area Rates 2021/22 APPROVALS Greg Barr, Manager, Director of Finance and IT August 19, 2021 Scott Conrod, Chief Administrative Officer August 24, 2021 Special Council 2021-08-31 Page 3 Municipality of the County of Kings Request for Decision Appendix A: Hantsport Fire Capital Budget 2021/22 HANTSPORT FIRE DEPARTMENT CAPITAL BUDGET FULLY PAID AMOUNT HANTSPORT TRUCK #2 PRINCIPAL 2026/27 $25,000 HANTSPORT TRUCK #2 INTEREST $4,412 FIRE TRUCK #6 PRINCIPAL 2027/28 $17,500 FIRE TRUCK #6 INTEREST $4,051 BREATHING APPARATUS PRINCIPAL 2023/24 $16,500 BREATHING APPARATUS INTEREST $2,311 COMMAND SCENE LIGHTING PRINCIPAL 2031/32 $2,575 COMMAND SCENE LIGHTING INTEREST $116 MAXI FORCE AIRBAG SET PRINCIPAL 2036/37 $761 MAXI FORCE AIRBAG INTEREST $34 FIRE HALL STUDY PRINCIPAL 2022/23 $9,685 FIRE HALL STUDY INTEREST $436 TOTAL LONG-TERM $83,381 AREA RATE CALCULATION 2021/22 Total Capital Costs $83,381 Municipality of Kings (30.14%) $25,131 Administration $1,156 2021/22 Cost to Kings County $26,287 2021 Area Assessment $101,959,200 Recommended 2021 Area Rate $0.026 Special Council 2021-08-31 Page 4 Municipality of the County of Kings Request for Decision Appendix B: Area Rates 2021/22 Recreation Rates Approve the levying, collection and remittance of a uniform charge for the year ending March 31, 2022 on each dwelling unit assessed on the Assessment Roll in the said area. Proposed 2021-22 Area 2020-21 rate/dwelling rate/dwelling Canning Recreation 28.00 28.00 Greenwich Recreation 25.00 25.00 Fox Hill Recreation 60.00 60.00 Coldbrook Recreation 20.00 20.00 Canaan Heights Recreation 75.00 75.00 Centreville Recreation 26.00 26.00 Fire Area Rates Approve the levying, collection and remittance of an area rate for the year ending March 31, 2022 on each $100 of the assessed value of commercial, resource, residential property assessed on the Assessment Roll in the said area. 2020-21 rate/$100 Proposed 2021-22 Area assessment rate/$100 assessment Aylesford fire - Outside 0.05 0.05 Kentville Fire 0.0375 0.0377 New Minas Fire 0.0425 0.0425 Wolfville Fire 0.0636 0.0624 Greenwich Fire - Outside 0.07 0.07 Halls Harbour 0.05 0.05 Hantsport Fire 0.026 0.026 Waterville Fire - Outside 0.065 0.065 Fire Protection Rates (Hydrant) Area Rate Approve the levying, collection and remittance of an area rate for the year ending March 31, 2022 on each $100 of the assessed value on all assessable property within or a portion of which is within 1,000 feet of a fire hydrant that is property of a Water Utility. 2020-21 rate/$100 Proposed 2021-22 Area assessment rate/$100 assessment Greenwood Hydrant 0.140 0.140 North Kentville Hydrant 0.080 0.080 Hants Border Hydrant 0.090 0.090 Greenwich Hydrant 0.080 0.100 Canning Hydrant 0.100 0.100 Special Council 2021-08-31 Page 5 Municipality of the County of Kings Request for Decision Area Rates for Fire Commissions 2021/22 Approve the 4% administration fee charged against the area rates collected for the following Fire Commissions. 2020-21 rate/$100 Proposed 2021-22 Area assessment rate/$100 assessment Aylesford (Inside) 0.05 0.05 Berwick 0.08 0.08 Canning 0.09 0.09 Greenwich (Inside) 0.07 0.07 Kingston 0.06 0.06 Special Council 2021-08-31 Page 6 Municipality of the County of Kings Request for Decision TO Municipal Council PREPARED BY Kevin Wheaton, Financial Analyst, BBA MEETING DATE August 31, 2021 2021/22 Capital Investment Plan and Canada Community–Building Fund SUBJECT (CCBF) Allocation to Villages ORIGIN • March 3, 2009 Council Motion approving Gas Tax Funding model between the Municipality and Villages • January 8, 2013 Council Motion approving updated funding allocations for Village Gas Tax Funding model • Municipal Funding Agreement for the Transfer of Federal Gas Tax Funds between Her Majesty the Queen in right of Nova Scotia and the Municipality dated December 23, 2014 • Capital Budget 2021/22 • June 29, 2021 – Gas Tax Fund renamed to the Canada Community-Building Fund (CCBF) • July 6, 2021 – Allocation of one-time top-up of the 2020/21 CCBF RECOMMENDATIONS 1. That Municipal Council approve the 2021/22 CCBF allocations and CCBF use for Village projects, as included in Appendix A attached to the August 31, 2021 Request for Decision report. 2. That Municipal Council approve the 2021/22 Five-Year Capital Investment Plan, as included in Appendix A attached to the August 31, 2021 Request for Decision report. INTENT • To provide Council with information about the allocation of the current year CCBF funds between the Municipality and the four (4) Villages that own Sewer or Water infrastructure and the three (3) Villages that do not own Sewer or Water infrastructure, in accordance with Council’s previously approved methodology.
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