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THE MUNICIPALITY OF THE COUNTY OF KINGS MUNICIPAL COUNCIL August 18, 2020 9:00 am AGENDA Audio Recording Times Noted in Red (Minutes:Seconds) 1. Roll Call 00:00 2. Approval of Agenda 03:52 Page 1 3. Disclosure of Conflict of Interest Issues None 4. Approval of Minutes 06:17 a. June 23, 2020 Special Council Page 2 b. July 7, 2020 Council Page 5 c. July 21, 2020 Special Council Page 19 5. Business Arising from Minutes a. June 23, 2020 Special Council None Page 2 b. July 7, 2020 Council None Page 5 c. July 21, 2020 Special Council None Page 19 6. Planning & Inspection Services a. Campground Rezoning Application (Legal Opinion) 10:03 Page 25 7. Administration a. Proposed Amendments to Policy HR-06-016: Maternity and Parental Leave for Page 29 Non-Unionized Employees (Final Approval) 13:38 b. Proposed Amendments to Policy HR-06-017: Non-Unionized Employee Vacation Page 32 and Overtime (Final Approval) 17:18 c. Council and Committee of the Whole Meeting Structure 26:20 Page 38 d. Community Grant Allocations 80:11 Page 49 e. Update to Action Plan for Ending Racism and Discrimination 95:28 Page 53 8. Financial Services a. 2020-21 Capital Investment Plan 117:12 Page 56 b. Council Update Report - COVID-19 Response 157:07 Page 75 c. 2020/21 Area Rate Levies for Fire 243:55 Page 95 9. Engineering & Public Works, Lands and Parks Services a. Award of Contract 20-22: Greenwood Production Well Drilling 251:21 Page 99 10. Councillor Item a. Traffic Lights at South Berwick Intersection 261:53 Page 102 11. Other Business 280:46 12. Closed Session & Adjournment 293:39 a. Contract Negotiations Special Council 2020/08/18 Page 1 MUNICIPALITY OF THE COUNTY OF KINGS SPECIAL MUNICIPAL COUNCIL June 23, 2020 DRAFT MINUTES Meeting Date A Special Meeting of Municipal Council was held on Tuesday, June 23, and Time 2020 at 2:01 pm via video conference. 1. Roll Call All Councillors participated in the video call, with the exception of Deputy Mayor Lutz with notice. Councillor Raven joined at 2:14 pm after a delay due to technical difficulties. Results for Roll Call For 8 Against 0 District Name Results Mayor Peter Muttart For District 1 Meg Hodges For District 2 Pauline Raven - District 3 Brian Hirtle For District 4 Martha Armstrong For District 5 Paul Spicer For District 6 Bob Best For District 7 Emily Lutz - District 8 Jim Winsor For District 9 Peter Allen For Also in attendance were: . Scott Conrod, Chief Administrative Officer . Rob Frost, Deputy Chief Administrative Officer . Greg Barr, Director, Finance & IT . Chloe Austin, Recording Secretary Councillor Absence On motion of Councillor Spicer and Councillor Allen, that Deputy Mayor Lutz’s absence from the June 23, 2020 Special Council meeting be excused. Motion Carried. Results For 8 Against 0 District Name Results Mayor Peter Muttart For District 1 Meg Hodges For District 2 Pauline Raven - District 3 Brian Hirtle For District 4 Martha Armstrong For District 5 Paul Spicer For District 6 Bob Best For District 7 Emily Lutz - District 8 Jim Winsor For District 9 Peter Allen For 2. Approval of Agenda On motion of Councillor Allen and Councillor Hirtle, that Municipal Council approve the June 23, 2020 agenda as circulated. Motion Carried. Special Council 2020/08/18 Page 2 Special Municipal Council 2 June 23, 2020 Results For 8 Against 0 District Name Results Mayor Peter Muttart For District 1 Meg Hodges For District 2 Pauline Raven - District 3 Brian Hirtle For District 4 Martha Armstrong For District 5 Paul Spicer For District 6 Bob Best For District 7 Emily Lutz - District 8 Jim Winsor For District 9 Peter Allen For 3. Disclosure of Conflict of No Conflict of Interest issues were declared. Interest Issues 4. Financial Assistance for In response to Councillor questions on disbursement, the Deputy CAO Tourism Marketing noted that typical Municipal practise will be followed (Contribution Agreement). On motion of Councillor Winsor and Councillor Hirtle, that Municipal Council provide $100,000 of financial support to the Annapolis Valley Chamber of Commerce to be used for Tourism Marketing for the 2020 tourism season from the COVID-19 Reserve GL# 61-4-460-270. Motion Carried. Results For 9 Against 0 District Name Results Mayor Peter Muttart For District 1 Meg Hodges For District 2 Pauline Raven For District 3 Brian Hirtle For District 4 Martha Armstrong For District 5 Paul Spicer For District 6 Bob Best For District 7 Emily Lutz - District 8 Jim Winsor For District 9 Peter Allen For 5. Adjournment On motion of Councillor Best and Councillor Spicer, there being no further business, the meeting adjourned at 2:43 pm. Motion Carried. Results For 9 Against 0 District Name Results Mayor Peter Muttart For District 1 Meg Hodges For District 2 Pauline Raven For District 3 Brian Hirtle For Special Council 2020/08/18 Page 3 Special Municipal Council 3 June 23, 2020 District 4 Martha Armstrong For District 5 Paul Spicer For District 6 Bob Best For District 7 Emily Lutz - District 8 Jim Winsor For District 9 Peter Allen For Approved by: ________________ ________________ Peter Muttart Chloe Austin Mayor Recording Secretary Results Legend - Absent COI Conflict of interest For A vote in favour Against A vote in the negative or any Councillor who fails or refuses to vote and who is required to vote by the preceding subsection, shall be deemed as voting in the negative. Special Council 2020/08/18 Page 4 MUNICIPALITY OF THE COUNTY OF KINGS MUNICIPAL COUNCIL July 7, 2020 Reconvened on July 9, 2020 DRAFT MINUTES Meeting Date A meeting of Municipal Council was held on Tuesday, July 7, 2020 and Time following a Public Hearing at 6:00 pm and was reconvened on Thursday, July 9, 2020 at 6:00 pm via video conference. 1. Roll Call July 7, 2020 All Councillors participated in the video conference, with the exception of Deputy Mayor Lutz with notice (per Policy ADMIN-01-014: Parental Accommodations for Elected Officials). Results for Roll Call For 9 Against 0 District Name Results Mayor Peter Muttart For District 1 Meg Hodges For District 2 Pauline Raven For District 3 Brian Hirtle For District 4 Martha Armstrong For District 5 Paul Spicer For District 6 Bob Best For District 7 Emily Lutz - District 8 Jim Winsor For District 9 Peter Allen For Also in attendance were: . Scott Conrod, Chief Administrative Officer . Rob Frost, Deputy Chief Administrative Officer . Marc Comeau, Municipal Solicitor . Trish Javorek, Director, Planning & Inspections . Tim Bouter, Manager of Engineering . Scott MacKay, Revenue Manager . Laura Mosher, Manager of Planning & Development until 6:50 pm . Vicki Brooke, Policy Analyst . Brittany Mastroianni, Diversity & Outreach Specialist until 7:00 pm . Katrina Roefs, Financial Analyst until 8:15 pm . Barb Illsley-Jess, Returning Officer until 7:41 pm . Janny Postema, Municipal Clerk/Recording Secretary 2. Approval of Agenda On motion of Councillor Hirtle and Councillor Spicer, that Municipal Council approve the July 7, 2020 agenda as circulated. Motion Carried. Results For 9 Against 0 District Name Results Mayor Peter Muttart For District 1 Meg Hodges For District 2 Pauline Raven For District 3 Brian Hirtle For District 4 Martha Armstrong For District 5 Paul Spicer For District 6 Bob Best For Special Council 2020/08/18 Page 5 Municipal Council 2 July 7, 2020 District 7 Emily Lutz - District 8 Jim Winsor For District 9 Peter Allen For 3. Disclosure of Conflict of No Conflict of Interest issues were declared. Interest Issues 4. Approval of Minutes 4a. Minutes of June 2, June 11, On motion of Councillor Winsor and Councillor Allen, that the and June 16, 2020 minutes of the Municipal Council meetings held on June 2, June 11, and June 16, 2020 be approved as circulated. Motion Carried. Results For 9 Against 0 District Name Results Mayor Peter Muttart For District 1 Meg Hodges For District 2 Pauline Raven For District 3 Brian Hirtle For District 4 Martha Armstrong For District 5 Paul Spicer For District 6 Bob Best For District 7 Emily Lutz - District 8 Jim Winsor For District 9 Peter Allen For 5. Business Arising from the Minutes 5a. Minutes of June 2, 2020 There was no business arising from the June 2, 2020 minutes. 5b. Minutes of June 11, 2020 There was no business arising from the June 11, 2020 minutes. 5c. Minutes of June 16, 2020 There was no business arising from the June 16, 2020 minutes. 6. Administration 6a. Proclamation Request: Pride Brittany Mastroianni, Diversity & Outreach Specialist, presented the Week Request for Decision as attached to the July 7, 2020 Council agenda and provided a presentation. On motion of Councillor Hodges and Councillor Best, that Municipal Council proclaim July 16-26, 2020 ‘Pride Week in the Municipality of the County of Kings’. Motion Carried. Results For 9 Against 0 District Name Results Mayor Peter Muttart For District 1 Meg Hodges For District 2 Pauline Raven For District 3 Brian Hirtle For District 4 Martha Armstrong For Special Council 2020/08/18 Page 6 Municipal Council 3 July 7, 2020 District 5 Paul Spicer For District 6 Bob Best For District 7 Emily Lutz - District 8 Jim Winsor For District 9 Peter Allen For 6b. Amendments to Policy Mayor Muttart presented the Policy as attached to the July 7, 2020 ADMIN-01-000: Policy Council agenda. Development (Final Approval) On motion of Councillor Winsor and Councillor Armstrong, that Municipal Council adopt the amendments to Policy ADMIN-01-000: Policy Development as attached to the July 7, 2020 Council agenda package. Motion Carried.