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Quarterly Programmatic Report

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Quarterly Programmatic Report Third Quarterly Report Figure 1: A beneficiary receiving the first monthly food basket in Aden governorate under the YEFA Program. Program Name: Yemen Emergency Food Assistance (YEFA) Award Number: 72DFFP18GR00064 Reporting Period: April 1 – June 30, 2019 Submitted To: USAID/FFP Submitted By: Global Communities 1. Executive Summary Through the Yemen Emergency Food Assistance (YEFA) program, Global Communities is providing food assistance to 3,990 of the most vulnerable households in Aden, Al Dhale, Ibb, and Dhamar governorates of Yemen. During this reporting period, we were able to complete area selection, beneficiary selection, verification, and initiated distribution of food baskets to the beneficiaries. Much effort was made to negotiate with authorities in the north to receive travel permits and access. We also coordinated with the Food Security and Agriculture Cluster (FSAC), community volunteers, World Food Programme, and other INGOs and NGOs addressing food security to avoid overlapping and to ensure eligible households are included in food assistance programming. As of June 30, GC has developed and oriented a total of twelve Community Volunteer Committees (CVCs) (six established during the third quarter) in Aden, Al Dhale, Dhamar, and Ibb governorates. Beneficiary selection, registration, and verification was completed in governorates during this reporting period. The baseline was completed in Dhamar and Ibb governorates during the quarter and in Aden and Al Dhale during the previous quarter. By June 30, GC distributed the first monthly food basket to 1,551 beneficiaries in the south and initiated the first monthly food distribution in the north to 1,937 beneficiaries1. Additionally, we have completed the selection of 500 IDPs in coordination and support of FSAC to provide one-month food basket, as part of our rapid response plan. The procurement is complete, and distribution will be done during July. 2. Program Overview Under YEFA, Global Communities is providing food baskets to 3,990 households within the most vulnerable host community and internally displaced person (IDP) households for a period of nine months. The food commodities are delivered to the beneficiaries through a commodity food voucher system. The voucher value is in line with the approved Food Security & Agriculture Cluster (FSAC) Minimum Survival Food Basket and is intended to provide 1,663 kcals of food, meeting 80% of a household’s monthly food needs. This FFP-supported food assistance project was integrated with the recently completed CREATE Yemen project funded by OFDA. 3. Program Administration & Implementation 3.1 Coordination, Networking, and Integration The team ensured participation in the relevant coordination and cluster meetings with different stakeholders, especially MOPIC and NAMCHA, to gain their support to ensure access in the targeted areas. The team also liaised with several national and international nongovernmental organizations (I/NGOs) to avoid duplication and exclusion of households. The GC team continued to participate in the monthly meetings of the Food Security and Agriculture Cluster (FSAC) in Sana'a and sub-clusters in Aden and Ibb governorates. The team reported against the 3W matrix and regularly provided updates on the progress to the cluster. 1 The distribution for all 1,937 beneficiaries in Ibb and Dhamar was complete by July 2019, per the distribution plan. YEFA – Yemen Emergency Food Assistance Project Third Quarterly Report 2 3.2 Implementation of Program Activities – Provision of Food 3.2.1: Community Mobilization and Sensitization about YEFA Program Broad-based community meetings (BBCM) were held in remaining sub-districts of Al Dhale, Dhamar, and Ibb governorates. Some meetings focused on sensitization and some meetings addressed the program approach for targeting and selecting beneficiaries. Communities were introduced to the YEFA program, the beneficiaries' selection criteria, and the kind of assistance they will receive under this program. 3.2.2: Area Selection Meetings / Community Volunteer Committees Formation Program orientation meetings for local authorities were conducted in Al Dhale, Dhamar, and Ibb governorates. The team provided program orientation to the stakeholders in order to select the most vulnerable areas in the targeted governorates. Additionally, Community Volunteer Committees (CVCs) were established in the new areas. The members were elected through fair voting by the households that participated in the meetings. We encourage women to be part of the CVCs, yet out of 75 members in the new committee only 20 (27%) are women. Our target is to increase this to 40%. Sessions on women’s empowerment and gender and protection are organized for Figure 1: GC team holds elections for CVC CVCs by our Gender and Protection Officer and the trained membership in Dhamar governorate field teams. Endorsement of the beneficiary lists by female CVC members is encouraged. Table 1: CVCs Established during this Reporting Period No. Governorate District Sub-District Male Female Total 1 Dhamar Al Manar Alsayed 4 1 5 Dhi-houd 3 1 4 Alja’afera 4 1 5 Jabal Ishaq 4 1 5 Al Ma’ayanah 3 1 4 2 Ibb Mudhaykirah Halian 5 2 7 District Center 7 6 13 3 Aden Dar Sa’ad Al Mazare 4 3 7 Al Fayrouz 4 1 5 4 Al Dhale Azariq Samaan, Khashan 5 1 6 Alhamra, Obab 6 2 8 Walaan 6 0 6 YEFA – Yemen Emergency Food Assistance Project Third Quarterly Report 3 3.2.3: Registration of Beneficiaries Registration of beneficiaries was completed in all the districts during the reporting period. Verification of the beneficiaries was completed in Mudhaykirah and Al Manar districts, and data has been entered in the database developed using Podio and Device Magic platforms. Five hundred IDPs have been identified in coordination with FSAC to provide minimum food basket under rapid response activity. Figure 2: GC staff register beneficiaries in Al Manar district in Dhamar governorate. 3.2.4: Food Basket Distribution The quality assurance committee completed the quality check for monthly food items in Aden, Al Dhale, and Ibb governorates. We completed the first food basket distribution for 788 beneficiaries on June 2-3 in Aden governorate and for 763 households in Al Dhale governorate on June 29-30. Below is a summary of the number of beneficiaries for the first distribution in Aden and Al Dhale. Figure 4: A beneficiary is receiving the monthly food basket in Al Dhale governorate. Table 2: Summary of First Monthly Food Baskets Distributed to Households in Aden and Al Dhale No. Governorate District Male Female Total 1 Aden Dar Sa’ad 686 102 788 2 Al Dhale Al-Azariq 532 231 763 Total 1,218 333 1,551 Note: The first monthly food basket to 1,937 households (937 in Ibb and 1,000 in Dhamar) was completed in July 2019 as planned. During the reporting period, 500 internally displaced persons (IDP) were identified to provide food assistance under the Rapid Response Mechanism (RRM). The procurement has been completed to distribute food basket in July in Al Dhale governorate. We followed FSAC monthly minimum food basket. The contents are given in table below. Table 3: Minimum Food Basket Items Per FSAC Recommendations No. Items Weight/Qty. 1 Wheat flour (whole) 75 Kg 2 Red Beans 10 Kgs 3 Oil (vegetable) 8 Liters 4 Sugar 2.5 Kgs 5 Salt (iodized) 1 Kg YEFA – Yemen Emergency Food Assistance Project Third Quarterly Report 4 3.3 Monitoring and Evaluation 3.3.1: Baseline Assessment The baseline survey was completed in Dhamar and Ibb governorates and in Aden and Al Dhale during the previous quarter. This enables Global Communities to measure changes and compare the situation before and after the interventions considering project key outcome indicators. 3.3.2: Feedback Handling Mechanisms Global Communities’ feedback handling mechanisms was fully operational during the reporting period in all program implementation areas. In order to give more opportunities to the beneficiaries to communicate their feedback, concerns, and complaints, GC set up various ways to register feedback, including the telephone hotline, WhatsApp number, on-site help desks, and suggestion boxes. We also used during distribution and post distribution monitoring assessment to collect feedback from the communities. Figure 5: Members of the Monitoring and Evaluation team receive feedback from the community Aden governorate. To enhance the feedback system’s functionality, GC hired a Monitoring, Evaluation, and Feedback Officer. This position is responsible for receiving, communicating, and handling feedback between the beneficiary communities and GC staff. The feedback handling mechanisms have different protocols to address sensitive and non- sensitive feedback. During the reporting period, all the feedback GC received from the community is non-sensitive. We used the Podio platform to log all the feedback. Acknowledgment and response were provided to all who provided feedback through phone calls. The list below represents most of the community feedback that GC received during the reporting period: • Request to have more food assistance beneficiaries in their village (targeting more people). • Inquires of the reasons of not including in the list of beneficiaries. GC explained to them the criteria of selecting the most vulnerable households. • Requested changes to the food commodity package (some beneficiaries requested to include rice in the food basket) Among the feedback communication channels, the help desk, and the hotline are the most commonly used. YEFA – Yemen Emergency Food Assistance Project Third
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