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CPPM Host institute of the ANTARES deep sea neutrino Cherenkov telescope will be hosting RICH 2010 (Preferably May 2-7, 2010) A particle / astroparticle physics institute founded in 1985. - Funded through CNRS/IN2P3.CPPM - Located on the Luminy Science Campus of Université de la Mediterrannée, on the Marseille  Around 130 personnel; 1/3 physicists, 1/3 engineers, 1/3 administrative/technicians Actual Research Interests: ANTARES: host institute  ATLAS Pixel detector, endcap liquid argon calorimeter, trigger  LHC-b muon trigger processor  RENOIR/SNAP  H1 & D0 (mainly data analysis)  Medical imaging (small animal PET scanner & pixel detector)  KM3NeT cubic kilometre scale neutrino telescope design study Recent conferences & large collaboration meeting organisation (non-exhaustive)

ALEPH general collaboration meeting (Aix-en-), 2003 H1 Workshop (CPPM), 2003 ATLAS pixel detector collaboration meeting (CPPM), 2004 EuroMedIm (co host) Prado, Marseille 2006 ANTARES Collaboration meeting (Port of Cassis), 2006 VLVnT08 (Workshop on very large volume neutrino telescopes for the Mediterranean Sea), Palais Neptune, Toulon, April 2008 RICH2010 Local organizing committee

G. Hallewell (Chair : CPPM - ANTARES, ATLAS & KM3NeT) E. Kajfasz (Director, CPPM)

A. Pepe : CPPM - Head of RICH2010 administration and secretariat M. Damoiseaux – CPPM : Communications D. Hoffmann : CPPM: ATLAS & RICH2010: Head of technical infrastructures

J. Busto : CPPM - ANTARES & MEMPHYS P. Coyle : CPPM - ANTARES & KM3NeT (ANTARES Spokesperson)

E. Aslanides : CPPM - LHCb O. Leroy : CPPM -LHCb

S. Katsanevas : IN2P3 Paris - MEMPHYS T. Patzak : APC Paris – MEMPHYS Marseille-Toulon area: Two international airports nearby (Nice, Marseille) 1 regional airport (Toulon) Fast train links to Paris, Italy RICH2010 in France Cassis Conference Centre

- In centre of small harbour of Cassis;

- Conference centre and hotels several km from Cassis train station which is outside town;

- Conference centre does not provide exhibitor /poster session stands;

- Wifi OK; 220V plug/seat not obvious

- Hotel capacity around port limited: (see following slides) and correspondingly more expensive; {some attendees will need car/bussing from local towns ( etc.)};

- Local beach restaurant for lunches Views of a possible location: Cassis ~ 20 km from Marseille

Conference centre at the harbour

Preference: late April 2010

Tourists not yet numerous, hotels cheaper Views of a possible location: Cassis ~ 20 km from Marseille And Cassis has fjords, too (‘Calanques’) Cassis Port, conference centre, les ‘Roches blanches’ and entrance to Calanque ‘Port-Miou” Cassis Conference Centre between the port and beach Cassis conference centre: internal plan

Cassis Conference Centre: internal spaces and roof terrace

Committee /parallel Entrance hall & reception Conference room, (capacity 60+40 places) Cocktail/coffee bar and exhibition area (can also serve as lunch area if we do not choose to use a nearby beach restaurant)

Plenary Auditorium (250 places) Roof terrace with view of port and beach Cassis map: Conference centre and hotels Cassis hotels in port area TOTAL Cassis hotels capacity*

Prices ranging Rooms < 70 € : 97 between 35 & 350 Rooms >70<100 € : 138 Euros/night Rooms >100 € <€ 150 € 51

* Not necessarily fully available to RICH2010

Other travel information to be soon added to RICH2010 web pages •• Navette 99 from Nice Airport to train station (~ 4 Euros one way) •• Trains between Nice and Cassis (usually involving a change at Toulon) •• Navette between Marignane (Marseille airport and Marseille St Charles Train station ~ 8 Euros one way) •• Trains from Marseille St Charles to Cassis (TER Train Express Regional) Taxis between Cassis Train station at Cassis port (about 3km) Also: taxis from Toulon Airport to Toulon train station (unlikely to be used by many people) Prototype conference poster for discussion Web page under development by Dirk Hoffmann VLVnT08 conference Top web page VLVnT08 conference second layer web page --opensopens INDICO conference management/agenda tool RICH2010 Proposed General Programme (All Plenary: based on RICH2007, Trieste)

Arrival: Monday Monday : 18.00 Start of registration Monday : 20.00 Welcome cocktail at Conference Centre Tuesday Morning 09.00-09.30 Welcome addresses (E. Kajfasz and regional ) Tuesday Morning 09.30-13:00 Session (1) with 30 min coffee break at 10:30 Tuesday Afternoon 14:30-18:00 Session (2) with 30 min coffee break at 16:00 Wednesday Morning 0900-13:00 Session (3) with 30 min coffee break at 10:30 Wednesday Afternoon 14.30 Departure for boat excursion to the Calanques of Cassis Wednesday Afternoon 17.00 -19.00 Session (4) Thursday Morning 0900-13:00 Session (4) with 30 min coffee break at 10:30 Thursday Afternoon 14:30-16:00 Session (5) with 30 min coffee break at 16:00 Thursday Afternoon 16:00 Departure for visit to medieval village of Le Castellet and degustation and conference banquet at the cave of a Bandol Vineyard (will investigate possible concert) Friday Morning 0900-13:00 Session (6) with 30 min coffee break at 10:30 Friday Afternoon 14:30-18:00 Session (7) with 30 min coffee break at 16:00 Saturday Morning 0900-13:00 Session (8) with 30 min coffee break at 10:30 Finishing with conference summary and closing address Saturday afternoon: departures RICH2010 Proposed General Programme Alternative to avoid possible hotel problems starting National Holiday weekend Saturday May 8 2010 (All Plenary: based on RICH2007, Trieste)

Arrival: Sunday May 2nd Sunday : 18.00 Start of registration Sunday : 20.00 Welcome cocktail at Conference Centre Monday Morning 09.00-09.30 Welcome addresses (E. Kajfasz and regional ) Monday Morning 09.30-13:00 Session (1) with 30 min coffee break at 10:30 Monday Afternoon 14:30-18:00 Session (2) with 30 min coffee break at 16:00 Tuesday Morning 0900 -13:00 Session (3) with 30 min coffee break at 10:30 Tuesday Afternoon 14.30 Departure for boat excursion to the Calanques of Cassis Tuesday Afternoon 17.00-19.00 Session (4) Wednesday Morning 0900-13:00 Session (4) with 30 min coffee break at 10:30 Wednesday Afternoon 14:30-16:00 Session (5) with 30 min coffee break at 16:00 Wednesday Afternoon 16:00 Departure for visit to medieval village of Le Castellet and degustation and conference banquet at the cave of a Bandol Vineyard (will investigate possible concert) Thursday Morning 0900-13:00 Session (6) with 30 min coffee break at 10:30 Thursday Afternoon 14:30-18:00 Session (7) with 30 min coffee break at 16:00 Friday Morning 0900-13:00 Session (8) with 30 min coffee break at 10:30 Finishing with conference summary and closing address Friday afternoon: departures RICH2010: Payment of Conference fee and banquet (based on VLVnT08, April 2008) Conference fee likely to be in the range 250-280 Euros (based on 2008 prices) With the usual 20% dis-incentive for late payment (< 1 month before workshop)

Two methods are available for the payment of the workshop fee (1) By bank transfer (standard formula used for French CNRS-supported conferences) (2) By Credit Card ----BANK TRANSFER MODEL----

Workshop fees may be paid through bank transfer to the following accountaccount.

Account Name and address: CNRS DELEGATION PROVENCE/CORSE AGENT COMPTABLE SECONDAIRE 31 CHEMIN JOSEPH AIGUIER 13402 MARSEILLE CEDEX 20 FRANCE International Bank Account Number (I.B.A.N): XXXXXXXXXXXXXXXXXXXXXXX BANK Identifier Code (B.I.C.): XXXXXXXXXXX

We strongly advise that institutes or companies sending more than one person to RICH2010 combine these payments into a single bank transfer. A sum of 23 Euros should be added to the total transferred amount for bank fees, if the funds are transferred from outside France. Please also group payments for any discounted car parking (see below). Please indicate your institute/company name and the person(s) to whom the payment relates, stating clearly also that this payment is in respect of the RICH2010 conference. In addition, please send a confirmatory e-mail to [email protected]. This will help us track your payment. It will take one month for our account to be credited, so please ensure with your bank that the transfer is made at least one month before the conference start date. In any case, please bring proof of the transfer from your bank, and give this to the Workshop secretariat. RICH2010: Payment of Conference fee and banquet (based on VLVnT08, April 2008) Conference fee likely to be in the range 250-280 Euros (based on 2008 prices) With the usual 20% dis-incentive for late payment (< 1 month before workshop)

Two methods are available for the payment of the workshop fee ----Credit Card Payment Model---- Payment of the conference fee, the conference banquet for accompanying persons and reduced rate car parking at the conference centre are possible via credit card. From the workshop web page (http://marwww.in2p3.fr/RICH2010 ) follow the link ‘On-line payment ’. This will open a link to the ‘EXTRANET’ conference secure payment system.

Scroll down to the link for the RICH2010 conference, and click on the country flag for the language (French or English) that you wish to use for the transaction processing and the issuance of your e-mail credit card receipt. The first step is a pre-registration with EXTRANET. (NOTE: EXTRANET is separate from the conference agenda site INDICO, which does not yet (as of September 2008) have payment facilities). Your EXTRANET pre-registration will be validated (this required human intervention) and you will receive an e-mail containing a link which you can click to activate the second stage ‘Confirmation of a pre-registration’. In this stage you will be directed to a secure server where you can enter credit card details. You will receive two e-mails from the system, one of which will be a facture (bill) and the second, which will be a receipt for your credit card payment.

Attendees are strongly encouraged to bring confirmation of payment with them to the workshop. Possible banquet venue: Domaines Bunan ((vinvin de Bandol cave) with magnificent barrel room near le Castellet medieval village, With wine tasting and introduction to the traditions of Bandol wine Transport from Cassis Port to Domaine Bunan At both ends, access is a problem for long vehicles:

Options (1)(1)Buses of 30 persons max to negotiate Cassis pportort anandd Bunan hill –– use these buses for full round trip (probably 5 needed) (2)(2) 2 regular buses between Cassis and DDomaineomaine BunanBunan:: (rent ‘tourist trains’ to get people from Cassis port to Bus stop ––thenthen 33--55 small buses to take people up to Domaine Bunan.. Bunan Cost and logistics optimisation needed Possible ‘‘CosmophoneCosmophone’’ installation at DomaineBunan for Cosmic ray generated mucicalconcert with improvisations by composer Dirk Hoffmann is organisingthis together with Claude Vallee,Vallee , the Cosmophone inventor ––MoreMore details from Dirk Bunan big hall footprint RICH2010 Budget Estimate: Option (1) at Cassis (based on preliminary estimates only: all prices not including tax: CPPM is a public institution and does not pay tax) Sponsorship levels are reasonable estimates based on recent experience

Conference Centre Auditorium 10 000 Conference fees 150 participants @ 250 €ht 37500 8 Coffee Breaks:5.02€*150 6024 Sponsorship: Ville de Cassis 2000 4 Lunches: 21.75€*150 13050 Sponsorship: Conseil General des Bouches du Rhone 2000 Boat trip visiting “Les Calanques de Cassis” 1000 Sponsorship region Provence-Alpes-Cote d’Azur 3000 Airport Shuttle Arrival (2 runs) 2000 Sponsorship IN2P3 5000 Airport Shuttle Departure day (2 runs ) 2000 Sponsorship CEA 3000 Welcome Aperitif 1700 Sponsorship CERN 3000 Banquet Cave Rental 2800 Sponsorship (Industrial 1) –will contact Photonis 1500 Banquet (Meal + wine + wine tasting) 65 € * 150 9750 Sponsorship (Industrial 2) – will contact Hamamatsu 1500 Transport to and from Le Castellet and Banquet 2000 Sponsorship (Industrial 3) –will contact Electron Tubes 1500 Display stand rental for poster sessions 3000 Sponsorship (Industrial 4) – will contact CAEN 1500 Security 1000 Sponsorship (Industrial 5) – will contact ISEG 1500 Conference bags 1500 Sponsorship (Industrial 6) 1500 Proceedings (soft cover 49 € x 150) Elsevier 2008 price 7350

Conference poster 2000 Total 65174Total 64500 Cassis Conference Centre Offer details: (does not include banquet)

Location des salles plénières+bar+Rotonde (exposants) du lundi au samedi Budget Forfaitaire 10 000€ht Pause café complète comprenant; le café, le thé, jus d'orange, viennoiseries 8 Pauses à 5.02€ht X 180 = 7228.80€ht Présence Régisseur 150€ht/ jour X 6 jours soit 900€ht Offert

Présence agent de sécurité (Norme ERP1) - Tarif base horaires de 6H00 à 21H00 =19.85€ht/heure - Tarif base horaires de 21H00 à 06H00= 22.34ht/heure - Lundi de 12H00 à 23H00 soit 11H00 - Mardi de 9H00 à 18H00 soit 9H00 - Mercredi de 9H00 à 19H00 soit 10H00 - Jeudi de 9H00 à 16H00 soit 7H00 - Vendredi de 9H00 à 18H00 soit 9H00 -Samedi de 9H00 à 13H00 soit 4H00 Totaux 50H00 soit 1000€ht

Restauration 4 déjeuners cocktail déjeunatoires 180 X 21.75€ht X 4 = 15660€ht

Accès Wi-fi pour les séminaristes Total budget pour cette manifestation 33888.80€ht soit 40531€ttc Madame PEPE, Je vous remercie pour cet envoie rapide de votre programme. Je vous propose de détailler une offre commerciale par ce mail, en cas d'accord de votre part, je vous soumettrais une devis complet reprenant tous les points de ce mail et ensuite un contrat de vente définitif. Par ce mail, nous pouvons échanger et construire les moindres détails de ce dossier

Location des salles plénières+bar+Rotonde (exposants) du lundi au samedi Budget Forfaitaire 10 000€ht

Pause café complète comprenant; le café, le thé, jus d'orange, viennoiseries 8 Pauses à 5.02€ht X 180 = 7228.80€ht Présence Régisseur 150€ht/ jour X 6 jours soit 900€ht Offert

Présence agent de sécurité (Norme ERP1) Tarif base horaires de 6H00 à 21H00 =19.85€ht/heure Tarif base horaires de 21H00 à 06H00= 22.34ht/heure Lundi de 12H00 à 23H00 soit 11H00 Mardi de 9H00 à 18H00 soit 9H00 Mercredi de 9H00 à 19H00 soit 10H00 Jeudi de 9H00 à 16H00 soit 7H00 Vendredi de 9H00 à 18H00 soit 9H00 Samedi de 9H00 à 13H00 soit 4H00 Totaux 50H00 soit 1000€ht

Restauration 4 déjeuners cocktail déjeunatoires 180 X 21.75€ht X 4 = 15660€ht

Accès Wi-fi pour les séminaristes Total budget pour cette manifestation 33888.80€ht soit 40531€ttc ______Votre contact : Gérard BARACSKA Direction du développement commercial Espace Séminaires et Congrès Quai des moulins 13260 Cassis Email [email protected] Ligne directe +33 (0)4 42 01 67 85 Fax +33 (0)4 42 01 28 31 Portable +33 (0)6 87 03 12 44

Office de Tourisme et des Congrès de Cassis - Oustau Calendal Quai des Moulins 13 260 CASSIS

Organisme local de tourisme autorisé par arrêté préfectoral First formal quote from conference Centre (assumes 180 people) Increase of ~ 2000 Euros relative to 1 st estimate, 180 people, But this is based of 4, not 5 lunches RICH2010 Budget Estimate: Cassis – v2 09/03/2009 New estimations based on information known: March 9 2009: only have formal quotes for conference centre, lunches, coffee breaks

Conference Centre Auditorium 10 320 Conference fees 150 participants @ 300 €ht 45000 8 Coffee Breaks:5.02€*150 6024 Sponsorship: Ville de Cassis 2000 5 Lunches: 23€ * 150 17250 Sponsorship: Conseil General des Bouches du Rhone 2000 Boat trip visiting “Les Calanques de Cassis” 1000 Sponsorship region Provence-Alpes-Cote d’Azur 3000 Airport Shuttle Arrival (2 runs) 2000 Sponsorship IN2P3 5000 Airport Shuttle Departure day (2 runs ) 2000 Sponsorship CEA 3000 Welcome Aperitif 1700 Sponsorship CERN 3000 Banquet Cave Rental 2800 Sponsorship (Industrial 1) –will contact Photonis 1500 Banquet (Meal + wine + wine tasting) 65 € * 150 9750 Musician 1500 Sponsorship (Industrial 2) – will contact Hamamatsu 1500 Transport to and from Le Castellet and Banquet 2000 Sponsorship (Industrial 3) –will contact Electron Tubes 1500 Display stand rental for poster sessions 3000 Sponsorship (Industrial 4) – will contact CAEN 1500 Security 1024 Sponsorship (Industrial 5) – will contact ISEG 1500 Conference bags 1500 Sponsorship (Industrial 6) 1500 Proceedings (hard cover 60 € x 150) Elsevier 2008 price 9000 Support for students, visitors 4000 Conference poster RED ITEMS HAVE CHANGED IN COST: 2000 SHORTFALL ~ 4500 Euros Total 76868Total 72000 Possible style of poster support (inexpensively hired from CNRS in Marseille, but of landscape rather than portrait format) Other options for cost reduction

(1)(1) Allowing participants the right of sign up or not fforor lunches on a daily basis (but must be agreed sufficiently in advance with restaurant) (2)(2) … (3)(3) … RICH2010 Budget Estimate: Option (2) at Toulon (based on preliminary estimates only) (based on preliminary estimates only: all prices exclude tax: CPPM is a public institution and does not pay tax) Sponsorship levels are reasonable estimates based on recent experience

Conference Centre Auditorium 14480 Conference fees 150 participants @ 280 €ht 42000 8 Coffee Breaks:4.20€*150 5040 Sponsorship: Toulon Provence Mediterrannee 5000 4 Lunches: 24.20€*150 14520 Sponsorship: Conseil General du Var 2000 Boat trip visiting “Les Calanques de Cassis” 1000 Sponsorship region Provence-Alpes-Cote d’Azur 3000 Airport Shuttle Arrival (1 run) 1000 Sponsorship IN2P3 5000 Airport Shuttle Departure day (1 run) 1000 Sponsorship CEA 3000 Welcome Aperitif 1700 Sponsorship CERN 3000 Banquet Cave Rental 2800 Sponsorship (Industrial 1) 1500 Banquet (Meal + wine + wine tasting) 65 € * 150 9750 Sponsorship (Industrial 2) 1500 Transport to and from Le Castellet and Banquet 2000 Sponsorship (Industrial 3) 1500 Display stand rental for poster sessions 3000 Sponsorship (Industrial 4) 1500 Audiovisual equipment (required) 2580 Sponsorship (Industrial 5) 1500 Informatics provision (required) 3470 Sponsorship (Industrial 6) 1500 Proceedings (soft cover 49 € x 150) Elsevier 2008 price 7350

Confrence bags 1500

Conference Poster 2000 Total 73190Total 72000