Maine Regional School Unit 21 the Schools of Arundel, Kennebunk, and Kennebunkport

Maine Regional School Unit 21 The Schools of Arundel, Kennebunk, and Kennebunkport

“Preparing responsible, contributing citizens in a global society.”

Andrew R. Dolloff, Superintendent of Schools Sara L. Zito, Assistant Superintendent James W. Barnes, Business Administrator Susan M. Mulsow, Director of Special Services Stephanie Brady, Development Officer

SCHOOL BOARD MEETING MONDAY, OCTOBER 3, 2011 KENNEBUNK ELEMENTARY SCHOOL ROOM A102 7:00 p.m.

I. CALL TO ORDER Chairperson, Norm Archer; Vice Chairperson, Maureen King. Directors: Tim Hussey, Bob Domine, Kevin Knight, Art Leblanc, Jack Reetz, Frank Drigotas, Matthew Fadiman, Dan Pleva, Diane Robbins, and Brad Huot. Student Representatives: Emily Junker, and Brian Amoroso.

II. PLEDGE OF ALLEGIANCE

III. INTRODUCTION OF BOARD MEMBERS AND GUESTS

IV. PUBLIC INPUT Members of the public are invited to speak to any items not listed on this evening’s agenda

V. CONSENT AGENDA ITEM(S) a. Approval of the September 12, 2011 School Board Minutes b. Approval of Kennebunk High School Future Healthcare Providers Club c. Approval of 7th Grade Trip to Camp Kieve

VI. AGENDA ADJUSTMENT(S)

VII. OLD BUSINESS a. Report on Regional High School

VIII. NEW BUSINESS a. International Programming

IX. COMMITTEE REPORTS a. Kennebunk High School Building Committee Update b. Human Resources Committee Update c. Finance Committee Update d. Policy Committee Update First Reading 1. EEA – Transportation Department Policies and Procedures 2. EEAEC-R – Transportation Rubric for Corrective Action 3. EEAEF/JICC – Student Discipline on School Buses 4. KFA – Use of the Swift Center for Innovation and Design 5. BDA-R – Procedures for the Annual Organization Meeting of the Board 6. EFD – School Lunch Credit Policy 7. BDE – Board of School Directors’ Committees e. Prevention Activities Team Meeting Update f. Curriculum/Design Team Update g. Education Foundation Update

87 FLETCHER STREET, KENNEBUNK, MAINE 04043 Phone: 207.985.1100 * Fax: 207.985.1104 * http://www.rsu21.net lX. UPDATE FROM SCHOOL BOARD CHAIR

X. COMMUNICATIONS FROM THE SUPERINTENDENT OF SCHOOLS

XI. EXECUTIVE SESSION To enter executive session to discuss a personnel issue pursuant to Title 1 MRSA 405(6)(A).

XIl. ADJOURNMENT

SCHOOL BOARD BACKUP MONDAY, OCTOBER 3, 2011 KENNEBUNK ELEMENTARY SCHOOL ROOM A102 7:00 P.M.

Bill Simpson will be there to take pictures of new board members for security passes.

V. CONSENT AGENDA ITEM(S) a. Approval of the September 12, 2011 School Board Minutes b. Approval of Kennebunk High School Future Healthcare Provider’s Club – In your backup you will find the application for club approval. c. Approval of 7th Grade Trip to Camp Kieve – In your backup you will find the Overnight Fieldtrip Packet.

VII. OLD BUSINESS a. Report on Regional High School – In your backup you will find the minutes of the September 21, 2011 meeting, as well as the report and recommendations from the joint RSU 21 and WOCSD subcommittee on High School Regionalization.

VIII. NEW BUSINESS a. International Programming – In your backup you will find information from Andrew on the International Program as well as a brochure for the program.

IX. COMMITTEE REPORTS a. Kennebunk High School Building Committee Update – Andrew will report on the September 21 meeting. b. Human Resources Committee Update - Maureen will report on the September 22 meeting. c. Finance Committee Update – In your backup you will find the minutes from the September 16 meeting. d. Policy Committee Update – In your backup you will find the policies for a first reading. e. Prevention Activities Team Update (PAT) – Sara will report on the September 20 meeting. f. Curriculum/Design Team Update – Sara will report on the September 26 meeting. g. Education Foundation Update – Tim will update the board on recent activities.

XI. EXECUTIVE SESSION To enter executive session to discuss a personnel issue pursuant to Title I MRSA 405(6)(A). SCHOOL BOARD MEETING MINUTES MONDAY, SEPTEMBER 12, 2011 KENNEBUNK ELEMENTARY SCHOOL – ROOM A102

I. CALL TO ORDER Chairperson, Norm Archer; Vice Chairperson, Maureen King. Directors: Tim Hussey (absent), Bob Domine, Kevin Knight, Art Leblanc, Diane Robbins, Jack Reetz, Brad Huot, Frank Drigotas, Matthew Fadiman, and Dan Pleva. Student Representatives: Emily Junker and Brian Amoroso.

II. PLEDGE OF ALLEGIANCE

III. INTRODUCTION OF BOARD MEMBERS AND GUESTS

IV. PUBLIC INPUT Ed Kartkyo likes the new board room setup.

V. CONSENT AGENDA ITEMS a. Approval of the August 15 School Board Minutes b. Nomination of Jamie Johnson – Multi-Level Teacher – Grades 1 and 2 – Kennebunkport Consolidated School c. Nomination of Amy Paquette – Grade 3 Teacher – Kennebunk Elementary School d. Nomination of Alexis Heikkinen – Grade 3 Teacher – Kennebunk Elementary School e. Nomination of Julia Gottlieb – Literacy Support Teacher – Middle School of the Kennebunks f. Approval of Two Bus Purchases Superintendent Dolloff reviewed the above Consent Agenda Items. A MOTION WAS MADE TO APPROVE THE ABOVE CONSENT AGENDA ITEMS AND THE AGENDA ADJUSTMENT (MAUREEN KING), SECONDED: (DIANE ROBBINS). VOTED: 11-0. STUDENT VOTE: 2-0.

VI. AGENDA ADJUSTMENT(S) a. Nomination of Heather Strout as Resource Room Teacher at Kennebunkport Consolidated School

VII. OLD BUSINESS/COMMITTEE REPORTS a. Kennebunk High School Building Committee Update – Committee Vice Chair, Jason Gallant reported on the progress of the committee. The committee expects to make a recommendation to the Facilities Committee at the end of September. The next meeting is September 21 at 6:00 p.m. at Kennebunk Elementary School, Room A102. At that time, the committee will review the first draft of 3-D architectural renderings of the project. b. Facilities Committee Update -Second Reading; Master Facilities Plan Superintendent Dolloff handout out the updated version of the Facilities Study. The only change to the report was the timeline. The vote by the community was to take place this fall, but has been moved to sometime in 2012. Director Reetz read the summary of the Facilities Master Plan. Superintendent Dolloff will review the law on school closings and share this with the board. Superintendent Dolloff explained the plan is being adopted for a second reading but the board is not committing to any expenditure of funds at this point. This plan is a living document and can be changed. CHAIRPERSON KING MOVED TO ACCEPT THE MASTER FACILITIES PLAN AS PRESENTED TO THE BOARD FOR A SECOND READING, SECONDED: (JACK REETZ). Chairperson King pointed out if anyone wants more information on the facilities study, there is a larger and smaller version on the district website www.rsu21.net, and there are hard copies in the Superintendent’s Office. VOTED: 10-1. STUDENT VOTE: 2-0. -Scheduling Public Forums – The public forum dates are: October 25, 7:00 p.m., Kennebunk High School; November 3, 7:00 p.m., Mildred L. Day School; November 17, 7:00 p.m., Kennebunkport Consolidated School; December 12, 6:30 p.m., Sea Road School; January 19, 6:30 p.m., Kennebunk Elementary School, and February 13, 6:30 p.m., Middle School of the Kennebunks. At the first three meetings, the Facilities Committee will have display boards with the proposed renovations to Kennebunk High School. On October 25, there will be tours of the high school at 6:00 p.m. There was a discussion about when to have public input during these meetings. A MOTION WAS MADE TO RETAIN THE DATES PRIMARILY FOR A PUBLIC FORUM, TO START THE MEETINGS WITH A PUBLIC CONVERSATION AND IF THERE IS TIME LEFT FACILITIES CAN DO A PRESENTATION, OR THEY CAN RESCHEDULE (DAN PLEVA), SECONDED: (BOB DOMINE).

AN AMENDMENT WAS MADE TO HAVE DIFFERENT START TIMES TO COVER BOTH THE FACILITIES PRESENTATION AND PUBLIC INPUT (ART LEBLANC), SECONDED: (DAN PLEVA).

FRANK DRIGOTAS MOVED THE VOTE. VOTED: 11-0. STUDENT VOTE: 2-0.

THE AMENDMENT WAS VOTED: 9-2. STUDENT VOTE: 2-0.

THE ORIGINAL MOTION AS AMENDED WAS VOTED: 10-1. STUDENT VOTE: 2-0.

Chair Archer summarized that each meeting date will have two separate agenda’s with public input first on the agenda. c. Human Resources Committee Update -Ratification of Ed Tech Contract – A MOTION WAS MADE TO ACCEPT THE RATIFICATION OF THE ED TECH CONTRACT (MAUREEN KING), SECONDED: (BOB DOMINE). VOTED: 11-0. STUDENT VOTE: 2-0. - Superintendent’s Performance Goals – NORM ARCHER ENTERTAINED A MOTION TO ACCEPT THE PERFORMANCE GOALS AS PRESENTED, MOVED: (BRAD HUOT), SECONDED: (FRANK DRIGOTAS). VOTED: 11-0. STUDENT VOTE: 2-0. d. Finance Committee Update – Kevin Knight was elected chairperson of the committee. The committee will meet the third Friday of each month at 7:30 a.m. at Kennebunk Elementary School in Room A102. An extra meeting in October was added to start preparing for the budget season. The fall meeting dates include: September 16, October 11, October 22, and November 18. e. Policy Committee Update – Maureen King was elected chairperson of the committee. There are no policies at this time. f. Communications Committee Update – Chair Archer gave a report. The committee is creating a draft policy at this time. Chair Archer would like to see a community member on the committee. He explained this committee is about marketing to the community and would also like to invite anyone with expertise in this area to join the committee. Director Drigotas would like to find a way to post the meetings live via computer by video and/or audio. Director Drigotas would like a report on this at the next meeting. Director Huot would like to see more specific times posted for board recordings on the cable networks.

VIII. NEW BUSINESS a. Nomination of Local Delegate to Maine School Board Association Annual Delegate Assembly and Alternate - A MOTION WAS MADE TO ELECT MATTHEW FADIMAN AS DELEGATE AND DIANE ROBBINS AS ALTERNATE (BRAD HUOT), SECONDED: (BOB DOMINE). VOTED: 11-0. STUDENT VOTE: 2-0.

IX. UPDATE BY BOARD CHAIR None at this time

X. COMMUNICATIONS FROM THE SUPERINTENDENT OF SCHOOLS There will be a meeting of the Regional High School Sub-Committee on Wednesday, September 21 at 9:00 a.m. at Kennebunk Elementary School in Room A102.

Christine Peskurich resigned her position as special education teacher at Kennebunkport Consolidated School.

Terry Post retired.

The high school radio station is up and running thanks to support by the education foundation. The site can be viewed on the high school website.

There will be an audit of RSU21 for the No Child Left Behind Grant, which happens every five years or so. Assistant Superintendent Zito will be spending a lot of time preparing for the audit. Her board report on professional development will be moved to a later date.

The opening of school ran smoothly. There are 29 fewer students in the district instead of the 50 which was projected. The decline in enrollment is lower than what has been projected.

Superintendent Dolloff updated the board on the potential of enrolling international students into Kennebunk High School. At this time, this is exploratory. There are many areas to cover before enrolling students. The goal is to have half dozen students a year, who would be home stay students.

The roof is on the middle school, and the efface work went out of bid last week. The connecting corridor is being bid in November.

XI. ADJOURNMENT AT 8:20 P.M. A MOTION WAS MADE TO ADJOURN (BOB DOMINE), SECONDED: (JACK REETZ). VOTED: 11-0. STUDENT VOTE: 2-0.

Maine Regional School Unit 21 The Schools of Arundel, Kennebunk, and Kennebunkport “Preparing responsible, contributing citizens in a global society.”

Andrew R. Dolloff, Superintendent of Schools Sara L. Zito, Assistant Superintendent James W. Barnes, Business Administrator Susan M. Mulsow, Director of Special Services

WOCSD RSU 21meeting September 21, 2011

RSU 21 reps: Andrew Dolloff, Diane Robbins, Frank Drigotas, Maureen King WOCSD reps: Damon Russell, Elaine Tomaszewski

Guests: 1 press; Ed Karytko, Susan Karytko, Jack Reetz

Andrew Dolloff opened the meeting and briefly reviewed the minutes of August 4.

Elaine Tomaszewski reported that WOCSD had held a formal board meeting on August 10, at which time the Board indicated no desire to form a combined high school. Unsolicited feedback from the communities had also been negative.

Andrew then shared with the group a draft report/recommendation (attached) he had crafted based on information from WOCSD. That report/recommendation was discussed and approved unanimously by the elected representatives present.

Following approval, it was stated and generally agreed upon that the schools should continue to search for ways to share programs and expenses. It was also stated that this recommendation, even if approved by each Board, is not set in stone, and that the future may result in decreased enrollments or changing political times that may lead to a greater level of consolidation.

87 FLETCHER STREET, KENNEBUNK, MAINE 04043 Phone: 207.985.1100 * Fax: 207.985.1104 * http://www.rsu21.net

Report and Recommendation Of the joint RSU 21 and WOCSD subcommittee on High School Regionalization

September 21, 2011

This committee met on the following dates: July 7, August 4, and September 21, 2011 Representatives from RSU 21 included: Board members Norm Archer Tim Hussey, Diane Robbins, Frank Drigotas, Maureen King Superintendent of Schools, Andrew Dolloff Student Representative Brian Amoroso

Representatives from WOCSD included: Board members Marc Saulnier and Damon Russell Superintendent of Schools Elaine Tomaszewski Bob Sirpenski, Finance Director

BACKGROUND: This committee was formed following a request from each town’s Board of Selectmen for each school district to consider the viability of creating a regional high school. In May, representatives of each town met with school officials, where it was agreed that such a decision rests solely with the Boards of Education of each district.

RSU 21 has been working with an architectural firm for nearly two years, developing a master facilities plan that is ready for adoption by the Board. As part of this plan, a high school building committee has been formed and has been working to develop a plan for consideration by the voters. That plan is quite extensive and will be presented to the public as early as October of this year. WOCSD is in the very early stages of developing a facilities master plan for Wells High School, which will inform the decision of a comprehensive high school renovation or new construction. The CSD has begun the search for an architectural firm to conduct a facilities study similar to that conducted by the RSU in 2009-2010.

CONSIDERATION: Over the course of three meetings, several options were considered: 1. Building a brand new, centrally located high school with capacity for 1200-1400 students. 2. Expanding the scope of the proposed renovations to Kennebunk High School, allowing for inclusion of the Wells High School students, with the creation of a cost-sharing and governance-sharing structure to allow for fiscal and administrative equity. Specifically, WOCSD was asked to consider sending students to KHS on a tuition-based agreement. 3. Moving forward with renovation projects being considered at each school, creating a two- campus high school with special programming at each site. 4. Maintaining the two high schools with the option to share programs and services when feasible for the benefit of students

Option 1 does not appear feasible at this time. A search for appropriate properties by municipal officials resulted in no parcels being identified that would fit the needs of a large high school. Opposition to this idea was also expressed by those who feel that high school of 1200-1400 students is larger than most parents would prefer. Although larger high schools may be able to provide a wider range of options, there is also a loss of the community feel and identity for which Maine is recognized.

Option 2 presents challenges as well, since the current high school site would require satellite spaces for playing fields, and the location may not be as centrally located as parents in Wells and, especially,

Ogunquit would prefer. Concern was expressed by RSU officials that the consolidation law that resulted in the formation of RSU 21 has left the district with an uncertain future, and the growing pains from that consolidation have yet to subside. For the RSU to consider further consolidation with new partners would add further complications in a district that is already wrestling with cost-sharing and governance concerns.

Option 3 is one that could be considered in the future, even if both districts move forward with independent renovation projects. Officials from each district expressed a desire to encourage consolidation of programming between the two schools, as each school offers unique programs that may be attractive to students from all five towns.

Option 4 will allow for facility plans, as presented to voters of the communities, to move forward as planned. Discussion and planning for shared courses, programs, and/or services could begin during the 2011-2012 school year.

RECOMMENDATION: In consideration of the above this committee, therefore, recommends that each high school remain independent, but that shared programming options be considered, and that as renovation projects are completed in the future, the two districts consider greater sharing of services under the current governance structure.

Maine Regional School Unit 21 The Schools of Arundel, Kennebunk, and Kennebunkport

“Preparing responsible, contributing citizens in a global society.”

TO: Board of School Directors FROM: Andrew Dolloff, Superintendent RE: International Program DATE: October 3, 2011

The following is back-up material related to the proposed KHS International Program. As stated earlier, we hope to employ a three-pronged approach to this endeavor, International Student Enrollment, a Kaohsiung- Kennebunk Exchange, and our existing Student Exchange Program.

International Student Enrollment Working with Suzanne Fox of Fox Intercultural Consulting Services (FICS), the district is currently gauging the potential interest level of Chinese students to attend KHS. Attached, you will find an informational brochure that has been translated to Chinese as well as a draft of a web brochure that will exist on our own website. Currently, Ms. Fox is in China, presenting KHS as one of several options for potential students. She will return to her home in Falmouth and report to us on the interest level indicated.

It is our hope to enroll 3-6 international students in the fall of 2012. In order to do that, we must complete Student and Exchange Visitor (SEVIS) training and receive approval through the Department of Homeland Security – a process that may take 6-8 months. We must also approve policies regarding enrolling international students, approve housing and tuition rates, recruit host families, and develop orientation and enrichment activities for our local students and our international guests.

Costs associated with the program The cost of engaging FICS is a one-time fee of $5000, for which we are seeking grant funding. If we cannot secure grant funding, we will pay this fee from our contracted services line. The ongoing costs will be 10% of the tuition and fees charged to each family, and incidental costs for providing training for host families and enrichment activities for our students. Also, we would share in the costs for FICS representatives to travel to China for promotional/recruiting purposes, and we may send a delegation to China in the event that a sister school is found.

I would also propose the creation of a KHS International Coordinator. For a small group of students, we would ask one of our current professionals to take on this role similar to that of our athletic and co-curricular positions. If the program did grow to several dozen students, the position may become a more significant time commitment, funded through tuition payments.

Other incidental costs may be incurred if a delegation from China were to be hosted here.

Revenue associated with the program A review of nearby schools enrolling international students indicates that tuition and fees (housing) run in the $20,000—$24,000 range. I would propose a tuition rate of $17,500, a housing fee of $4000, and a mandatory deposit of $500 for incidental expenses into an account to be held for the student. Tuition: $17,500 Housing: $4,000 Incidentals: $500 TOTAL: $22,000

To Host family: $4,000 To FICS: $2,200 To student account: $500 TO DISTRICT: $15,300

As you can see, there is a financial benefit to this program, but I would caution us against making this our main focus. Indeed, if this opportunity were revenue-neutral, or even a slight cost to the district, the educational benefits to our students and our community are significant enough to make this program worth considering.

Kaohsiung-Kennebunk Exchange Tom Farrell, former MSAD 71 Superintendent, is now the Director of the Kaohsiung International School, an IB World School in Kaohsiung, Taiwan. Dr. Farrell and I have discussed the potential for a semester- or year- long exchange program for students, and possible even teachers. This program would come at no cost to the district, nor would we charge tuition to incoming Taiwanese students. There would simply be an even exchange of students each semester. This program, too, requires Homeland Security approval as well as the approval of district-level policies and school-level protocols for administration.

Our most immediate business is to approve policy JFABB – International Students, authorize me to enter into contract with FICS, and approve the tuition and fees proposed in this document. Your support of this project is greatly appreciated. .HQQHEXQN +LJK 6FKRRO

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Kennebunk Academic Rigor: IB and AP A great place to live Kennebunk High School is a school rich in High School academic tradition. In 2010, the school was honored to present diplomas to the first A great place to learn International Program International Baccalaureate graduates in the Kennebunk High School is a World state of Maine. IB courses are offered in the following subjects: International Baccalaureate school

Biology HL English HL French SL providing a varied and rigorous Economics SL Math HL Math SL Music Physics HL Spanish SL academic and co-curricular program to Visual Arts HL Visual Arts SL 725 students in grades 9-12. Located Preparing responsible, contributing Theory of Knowledge on the Atlantic coastline 30 minutes citizens in a global society. History of America HL south of Portland, ME and 90 minutes Information Technology in a Global Society HL Information Technology in a Global Society SL north of Boston, MA, Kennebunk High School’s students enjoy living and Kennebunk High School also offers Advanced learning in one of the most beautiful Placement courses in the following subjects: and accessible areas of New England. Calculus AB Calculus BC Computer Science English Composition

English Literature US History Studio Art European History Parent-School Connections Probability and Statistics Parents are an important partner in each student’s success at Kennebunk High School. By Students at Kennebunk High School have access logging into our web-based Powerschool portal, to a wide variety of courses through the Virtual parents can check their student’s attendance and High School and early college courses at four classroom progress from anywhere in the world. nearby colleges and universities. School-wide announcements and newsletters are sent to parents electronically using our AlertNow rapid communications system, helping parents to stay informed of important events at KHS.

Student Performance Over the past five years, KHS students taking

Advanced Placement exams have outperformed the U.S. average significantly. Since 2005, 81% of KHS students have scored 3 or better on AP tests, compared to the U.S. average of 58%. KHS students also perform well on the ACT, with 90% of those taking the English Composition test demonstrating readiness for college-level work.

Kennebunk Beyond the Classroom Homestay KHS offers a wide array of athletic and activities programming. Interscholastic sports programs International students are guests of families residing High School include: in our beautiful community – the home of many Soccer Golf Volleyball talented and accomplished artists, entrepreneurs, International Football Cross Country Field Hockey and leaders in an array of fields, including two former Basketball Wrestling Cheering Ice Hockey Track and Field Baseball Presidents of the United States. Host families are Softball Lacrosse Swimming provided with orientation sessions designed to help Skiing Tennis each family provide a welcoming and comfortable

environment for their international guest, and

ongoing activities and outings throughout the year ensure that each student enjoys a rich and rewarding New England experience.

Clubs and activities are another great way for KHS International students to enjoy the full experience of KHS. Current offerings include: Contact Information: Book Club Computer Club Film Club KHS International Invisible Children Math Team Mock Trial 87 Fletcher Street Model State Outing Club UNICEF Jazz Band Peer Helpers Improvisation Kennebunk, ME 04043 Dance Team French Club Yearbook Newspaper Theater Interact From KHS To . . . Anywhere Voice: 207-985-1110 Student Council Political Affairs Fashion Club Kennebunk High School graduates attend colleges Radio Club Gay-Straight Alliance and universities throughout the United States, Web: http://www.rsu21.net/khs.shtml Prom Committee Canada, and beyond. In 2010 and 2011, students were accepted at more than 150 schools, including: Email: [email protected] Boston College Bowdoin Brigham Young Carnegie Mellon Colby Endicott George Washington Harvard Hofstra Ithaca Northeastern Providence Rennselaer Polytechnical Rochester Institute of Tech. Saint Anselm Saint Michael’s Seton Hall Skidmore Stonehill Worcester Polytechnical

Maine Regional School Unit 21 The Schools of Arundel, Kennebunk, and Kennebunkport

“Preparing responsible, contributing citizens in a global society.”

Kennebunk High School International Program SUMMARY The Kennebunk High School International Program provides opportunities for local and international students to serve as ambassadors for their country, to engage in learning about foreign cultures, to participate in rigorous academic programming, and to enjoy social experiences with students from around the globe. The ultimate goal of the program is to enrich the lives of all students at Kennebunk High School and better prepare them for the global society they will be entering beyond high school.

The International Program consists of three main components; International Student Enrollment, the Koashiung-Kennebunk Connection program, and the Approved Student Exchange Program.

International Student Enrollment Students from around the globe are invited to attend Kennebunk High School on an F-1 student visa for one academic year, living with host families in the Kennebunk area. Students are enrolled full- time at KHS and enjoy all of the opportunities provided to students at this International Baccalaureate school, including access to early study programs at the University of Southern Maine, the University of New England, and York County Community College. Students pay tuition and housing fees and sign an agreement to adhere to the school’s code of conduct for the duration of their stay. KHS will work with Fox Intercultural Consulting Services (www.foxintercultural.net) to identify a sister school in Asia, promote KHS to potential students, and develop orientation and ongoing programming for international students and their host families.

Kaohsiung-Kennebunk Connection Each year, several students from KHS are provided the opportunity to travel to Taiwan’s second largest city to attend the Kaohsiung American School, while a similar number of Kaohsiung students attend Kennebunk High School. Kennebunk students in Taiwan will enjoy learning at a highly- regarded private school, while Taiwanese students coming to Maine will be exposed to American education in an International Baccalaureate school similar to their own. In this program, students travel on a J-1 visa and are responsible for travel fees, while tuition fees are waived for students who are part of the exchange. To learn more about Kaohsiung American School, visit http://www.kas.kh.edu.tw/.

Approved Student Exchange Program Each year, up to six international students are accepted at Kennebunk High School through foreign exchange programs approved by the Council on Standards for International Educational Travel (CSIET). Students travel to the U.S. on a J-1 visa and do not pay tuition to the school or housing fees. Students stay with host families for the duration of their stay, taking part in all of the academic and co-curricular offerings available at Kennebunk High School. For more information on approved exchange programs, visit www.csiet.org.

29-Sep-11 adolloff Maine Regional School Unit 21 The Schools of Arundel, Kennebunk, and Kennebunkport

“Preparing responsible, contributing citizens in a global society.”

Andrew R. Dolloff, Superintendent of Schools James W. Barnes, Business Administrator Sara L. Zito, Assistant Superintendent Susan M. Mulsow, Director of Special Services Stephanie Brady, Development Officer

Finance Committee Meeting Friday, September 16, 2011 7:30 a.m. Superintendent’s Conference Room

RSU 21 Board Members: Bob Domine, Kevin Knight, Jack Reetz, Matt Fadiman, Frank Drigotas, Community Representatives: John Sharood, William Ward, Velma Hayes, Gayle Spofford Staff: Jim Barnes

I. Key Metrics Reporting – Jim Barnes reviewed the year to date key metrics with the committee. All variances are within anticipated ranges given that the school year has just begun. The committee also reviewed the ARRA funds and expressed the importance of making every effort to ensure those funds are spent by the end of the allowable period.

II. 2012-2013 Budget Projections Overview – Jim Barnes presented a document providing an estimate of expected changes from the FY11-12 budget to what will be faced in the future. While these figures are intended to be for informational purposes only, the document highlighted the expected increase in the costs that would be incurred by the district as well as the expected decline in revenues from external (state and federal) sources. Over the next couple of meetings, the committee will look to determine a recommended budget target number.

III. Cost Sharing Formula – Jack Reetz presented an overview of the potential impacts of a change to the cost sharing formula such as what was on the ballot last year. It was discussed that, particularly in light of the capital expenditures likely to be proposed in the current year, that such a change might be necessary to help gain the support needed to pass these measures. It was discussed that given the lack of support the most recent proposal received from the voters, it would be helpful to understand the positions of each towns board of selectmen before recommending the board of education take up this issue again. It was suggested that some of these discussions take place as soon as possible in order to provide additional information to the board.

IV. New Business - None

87 FLETCHER STREET, KENNEBUNK, MAINE 04043 Phone: 207.985.1100 * Fax: 207.985.1104 * http://www.rsu21.net EEA

TRANSPORTATION DEPARTMENT POLICIES AND PROCEDURES

School buses shall be purchased, operated, and maintained through RSU 21 for the transportation of eligible resident children within the district. These buses shall be operated within the limits of the laws of the State of Maine.

I. Definition of Terms:

A. Assigned Vehicles: The vehicle assigned to a geographic area for the transport of students to and from that area. B. Bus Stop: The pick up and drop off location determined to be safe, accessible and central location for a student or group of students. C. Care Provider: A parent, guardian, relative or assigned babysitter or day care center that is responsible for the care and well being of a student. D. Walking Distance: The distance determined to be safe and reasonable for a student to walk to school or to a central stop.

II. Walking Distances: *

A. K-3: Students in grades K-3 will not be required to walk more than .3 of a mile to school or the nearest central bus stop. B. 4-6: Students in grades 4-6 will not be required to walk more than .6 of a mile to school or the nearest central bus stop. C. 7-12: Students in grades 7-12 will not be required to walk more than 1 mile to school or the nearest central bus stop. * Required walking distances may exceed distances stated due to safety concerns, remote locations, or near proximity (+/-500 feet) to actual distances stated.

III. Considerations:

A. Safety: Safety and not sidewalks shall be the determining factor for a student to walk to school or a central bus stop. B. Responsibility: It shall be the responsibility of student’s care provider to ensure the safety and proper behavior of students to, from and at designated bus stops. C. Limitations of Bus Access: No RSU 21 School Bus shall enter any private or public way that is determined to be unsafe for bus passage or does not provide adequate turnaround facilities. No bus shall pick up or discharge students outside the RSU 21 School District during regular bus routes. No route shall be altered to accommodate student care providers, but students may be picked up or discharged in the following circumstances:

1. The pickup or discharge location is located within the RSU 21 School District; and 2. The pickup or discharge location is on an existing bus route that normally serves the students’ school; and 3. The determination as to whether or not an RSU 21 bus will pick up or discharge students at a location other than the nearest central bus stop shall rest solely in the discretion of the superintendent.

D. Arundel students with high school choice: RSU 21 will transport Arundel students to area high schools when enrollment of such students at the school meets or exceeds 15. E. Special Education Transportation: Special Education Students shall be provided bus transportation in accordance with Chapter 301, Title 20-A MRSA Transportation Guidelines.

IV. Assignment of Buses:

A. Bus Assignments: Students will be assigned to ride the bus that is geographically assigned to the central bus stop of that student. Students may not ride buses which may pass through but are not assigned to their geographic area.

B. Request to Ride Alternative Buses: Any student or group requesting to ride on a bus other than their assigned bus must have a care provider contact the Transportation Department no less than 24 hours in advance to request permission. The care provider must also provide written permission to the student’s school prior to final approval for alternate transportation.

C. Right of Refusal: The Transportation Department reserves the right to refuse alternate bus transportation for students or groups if such transportation may infringe on the mission of the Transportation Department. Any student or groups alternate transportation needs are the sole responsibility of the student or groups care provider(s). The Athletic Director will prioritize competitive athletic trips.

V. Request for Transportation: All requests for bus transportation must be submitted on a to the Transportation Department Trip Ticket at least two weeks prior to the trip date. One trip ticket must be completed for each bus requested. The Transportation Department reserves the right to limit and or refuse bus availability to meet the mission objectives of the Transportation Department. Notification of trip cancellation will be given at least 24 hours in advance, except in cases of emergency.

VI. Priority of Bus Service:

A. School Routes: Regular scheduled school bus routes will receive the first priority of RSU 21 school buses. B. Academic Competition: Trips to academic competitions will receive second priority. C. Athletic Trips: RSU 21 /M.P.A. sanctioned athletic trips will receive the third priority for RSU 21 school buses. The Athletic Director will prioritize trips. D. Field Trips: RSU 21 school related field trips will receive the fourth priority for buses. E. Bus/Van Loans: Bus and van loans for other RSU 21 transportation needs will be provided on an availability basis only.

VII. Special Use of Buses:

A. Spectator Buses: Spectator buses for contests may be provided if the Principal approves the application. Cost of running spectator buses will be made up by fares collected from the riders. Spectator buses must be properly chaperoned by school personnel. B. Graduation Trips: School buses shall not be used to transport the graduated senior class to non-school approved activities without prior school board approval.

Adopted: 01/12/98 Amended: 07/16/01 Amended: 09/27/04 Amended: 08/17/09

EEAEC-R {Should be titled EEAEF-R and JICC-R)

TRANSPORTATION RUBRIC FOR CORRECTIVE ACTION

The Board of School Directors initiates this code of corrective action recognizing that the privilege of students to ride on district school transportation vehicles is conditional on their behavior and observance of these rules and standards.

Any student violating discipline/safety rules while riding on an RSU 21 transportation vehicle is subject to a corrective action process. The Transportation Rubric for Corrective Action provides the levels of behavior and corrective actions for each offense.

Any Bus Conduct Report will result in a meeting of the Transportation Director, the building administrator, the student, the parents/guardians if they wish to attend, and the driver if necessary. Corrective Action will be being taken as necessary and may result in the following process: 1) First Notice: Warning; 2) Second Notice: Three day suspension of transportation privileges; 3) Third Notice: Five day suspension of transportation privileges; 4) Fourth Notice: Ten day suspension of transportation privileges; 5) Fifth Notice: Twenty day suspension of transportation privileges; and 6) Sixth Notice: Suspension of transportation privileges for the remainder of the school year.

When a child/children’s misconduct is severe, the Transportation Director or a Principal has the right to deny privileges to a student immediately until the parents/guardians and administrators can meet to discuss the misconduct. Parents/guardians will be notified immediately.

Denial of Transportation Privileges: Any action resulting in suspension of transportation privileges includes all trips on RSU 21 Transportation Department vehicles including athletic trips, field trips, and after school transportation to any school related activities.

These rules are located on all buses.

Respect Your Riding Privileges Follow These Rules

1. Create a safe environment. Disruption causes distraction. 2. Bus Drivers may assign seats when necessary to assure passenger safety. 3. Be respectful, courteous and cooperative with each driver, aide, and supervisor. Always use appropriate language. 4. For your safety, keep all of your body parts inside the bus. Do not throw things out of bus windows. 5. Stay in your seat and sit appropriately to assure student safety. 6. Eating or drinking on the bus, is only permissible when approved by the driver and any other supervisors. 7. Be careful and protect the bus from damages. 8. Leave the bus in better condition than you found it. 9. It is against the law to use tobacco and alcohol products. 10. Written permission is necessary to get off the bus at a different stop. 11. Treat all students with respect and dignity.

Miscellaneous Transportation Rules:

1) The following are not allowed on the district transportation vehicles: a) Glass items or containers; b) Animals; c) Skateboards or rollerblades/rollerskates; and d) Items too large to hold on the student’s lap.

2) Large items related to school activities such as band equipment and hockey equipment bags require a 24 hour notification to the Transportation Department to ensure that the transportation vehicle will have adequate space available for transporting these items.

3) Permission must be obtained from the operator prior to opening windows.

4) Middle School and High School students must receive permission from the Transportation Director before riding on elementary school runs.

5) If a student is causing a safety infraction that endangers the lives of other passengers, the vehicle operator has the right to stop the vehicle, notify the transportation office of the safety infraction, and the student will be removed from the vehicle. The student will be transported home on another school transportation vehicle.

Motion to Review Any unresolved transportation issue may be reviewed by submitting a request in writing to the RSU 21 Transportation Director. Appeals of Motions to Review may be made in writing to the next level of authority. Request for reviews will adhere to the following levels of authority: 1st level) Transportation Director; 2nd level) Superintendent or Appointed Authority; and 3rd level) Board of School Directors or Appointed Authority.

The reviewing authority shall render a written decision on Motions to Review within five (5) business days. All decisions rendered will remain in effect unless changed by a higher level of authority. The decisions of the Board of School Directors is final.

Amended: 12/22/97 Amended: 01/08/07 Amended: 08/17/09

EEAEF/JICC

STUDENT DISCIPLINE ON SCHOOL BUSES

Students shall conduct themselves in a mature and responsible manner, not only in school but also on buses, at athletic programs, and in all school related activities. Failure to meet expected conduct will result in disciplinary action consistent with established Policies and Procedures of the district and state laws. (See following pages)

Video Cameras on Transportation Vehicles

The Board recognizes the school unit’s continuing responsibility to maintain order on school transportation vehicles to ensure the safety of staff and students. After carefully balancing the need for discipline and safety with students’ interests in privacy, the Board supports the use of video cameras on school transportation vehicles. In an effort to reduce student behavior violations, the cameras may be used to monitor student behavior during transport to and from school and extracurricular activities.

When the resulting videotapes are used on a basis for discipline, parents/guardians will be notified and given the opportunity to view the tape of their child. Students in violation of school discipline/conduct codes shall be dealt with in accordance with established board policy, administrative regulations, and established school practices.

Notice of use of video cameras for disciplinary purposes in school transportation vehicles will be provided to all students, parents and staff in appropriate handbooks on an annual basis. Moreover, notice that video observation may take place will be posted in each transportation vehicle.

{Note to Andrew: this policy should be listed in both Section E as EEAEF/JICC and in Section J as JICC/EEAEF. The EEAEC R should actually be labeled as EEAEF-R and JICC-R as it is the rubric for disciplinary procedures for EEAEF/JICC.}

Adopted: 10/23/95 Revised: 1/22/96 Amended: 12/22/97 Amended: 01/08/07 Amended: 08/17/09

KFA Use of the Swift Center for Innovation and Design

Definition: The term "Swift Center for Innovation and Design" (SCID) incorporates the physical location of the Swift Center and activities that are overseen by SCID staff. The physical location of the center is room 605 and adjoining area at the Middle School of the Kennebunks. Usage is defined as the use of any areas of public assembly, and fixed equipment within the Middle School that is within the jurisdictional control of the Swift Center purview. This may involve the usage of equipment beyond the physical location of the Center.

General : Users shall be permitted and encouraged to use the SCID provided they do not interfere with school programs.

Approval: The SCID director, with the concurrence of the Middle School Principal’s Office, is authorized to approve and schedule the use of the SCID. These regulations shall provide for: timely applications; uses which do not interfere with educational or extracurricular programs; setting appropriate fee schedules and the acceptance of appropriate responsibility and liability by the user.

SCID use may be granted without rental fees to TYPE 1 groups, as follows: A. School-sponsored groups and organizations, including Adult Learning programs; B. Municipal-sponsored groups and organizations. Such groups will be responsible for any custodial and Public Safety fees.

SCID use may be granted with discounted rental fees to Type II2 groups, as follows: A. Non-profit educational, recreational, cultural and fraternal organizations in which a majority of members are community residents; B. Local non-profit groups presenting cultural, educational or recreational programs which are beneficial to local citizens; C. Non-District Adult Learning or Continuing Education Organizations.

These Type 2 groups will be responsible for any custodial and Public Safety fees.

All other groups will be considered Type III3 and may rent the SCID at the approval of the Director.

These groups will be responsible for any custodial and Public Safety fees.

Guidelines for Use of SCID: A. A certificate of insurance of an agreement of financial responsibility shall be required as appropriate. B. Alcoholic beverages shall not be brought onto school property. C. Tobacco use shall not be allowed on school property. D. The SCID shall not be used for any illegal purposes. Formatted: Bullets and Numbering E. A Facility Use Agreement shall be required. Formatted: Indent: Hanging: 0.18", Outline F.E. Initial application shall be processed through the Swift Center Director’s Office. The Middle numbered + Level: 1 + Numbering Style: A, B, School Principal shall determine final approval and shall submit a facility use form to maintenance C, … + Start at: 1 + Alignment: Left + Aligned when applicable. at: 0.18" + Tab after: 0.18" + Indent at: 0.18" G.F. Repeat use may be denied to any group that has not demonstrated appropriate conduct Formatted: Bullets and Numbering and care.

The following shall be required of any group: A. Reimbursement for incidental expenses B. Reimbursement for property damage and any cleaning and repair costs C. Reimbursement for custodian or other staff costs when necessary D. Renter must be at least 21 years of age and assume responsibility for appropriateness of activity, supervision and adherence to all policies. E. Buildings and Equipment Security is the responsibility of the user/renter. School equipment and/or furnishings may be moved only with prior approval and must be returned to their original locations prior to departure. F. Non-school activities are not covered by the school insurance policies. Groups/organizations may be required to obtain their own liability coverage for risks associated with said activity(ies) and may be asked to provide, upon application, a certificate of insurance naming the School Department as the insured. G. SCID use may require additional support and/or custodial supervision and require the user to cover those additional costs. H. Use of SCID and RSU equipment must be specifically requested in the reservation form., W where rules so specify. All equipment must be used by qualified operators. Respect for equipment and the facility is expected at all times. If damage occurs, please report it to the SCID director. Any damage will be charged to the user/renter. I. Groups shall be adequately supervised by an adult(s) at all times. The name of that person(s) must be stated on the reservation form. J. Clean up is the responsibility of the user/renter. If appropriate clean up is not completed, a cleaning fee will be charged to the organization. K. Security officers may be required at the discretion of the Director.

Fees: Type 1 groups will pay no fees other than clean-up/repair fees as necessary. Type 2 groups will pay $25 per hour for rental of the facility plus 12.5% of the total rental fee for the work of the Director in scheduling, preparing, and supervising the facility. Type 2 groups will also pay any security, cleaning or repair fees as necessary. Type 3 groups will pay $50 per hour for rental of the facility plus 12.5% of the total rental fee for the work of the Director in scheduling, preparing, and supervising the facility. Type 23 groups will also pay any security, cleaning or repair fees as necessary. Type 2 and 3 groups will provide a 50% deposit that is non-refundable in case of cancelation by the group.

Cancellation of Event: The RSU21 Superintendent of Schools or his/her designee has sole authority to determine whether school facilities should be closed for reasons of public safety. Notification will be made as soon as possible. Contracts in force for periods during which the school is closed for reasons of public safety are canceled automatically without penalty to either party. However, every effort will be made to reschedule any canceled event to a mutually acceptable date. The superintendent reserves the right to reschedule any event that he / she believes is in conflict with the needs of the school department.

If the event group must cancel or postpone their booking, notice of cancelation must be provided to the Swift Center director (or Superintendent) with at least 24 hours notice. The Superintendent alone has latitude to waive or reschedule the event for extraordinary circumstances without financial penalty. (refers to the non-refundable deposit)

Long-Term Use: Long-term SCID use will be considered to be two or more successive weeks. Long-term rental of the SCID will be considered after it is first ascertained that there will be no detriment to existing or future programs from this use. If space is available without detriment, space may be rented at the discretion of the Superintendent. The Superintendent of Schools, after consultation with the SCID director and school administration, will determine the approval/denial of long-term requests.

The primary use of the SCID is for the education of our students and community. There may arise the situation that requires the Superintendent to schedule a student event on a scheduled long-term rental date causing the long-term renter to reschedule his / her function to another date. Policy BDA-R

PROCEDURES FOR THE ANNUAL ORGANIZATION MEETING OF THE BOARD

A Board member wishing to be nominated for Board Chair or Vice Chair shall submit a short letter of intent to the Board’s administrative assistant stating the position(s) desired, qualifications for the position(s), and his/her reasons for seeking the position by the agenda deadline for the first July board meeting. The Superintendent shall set the deadline.July 1.The Board’s administrative assistant will forward all letters to the full Board for consideration.

At the first Board meeting in July, nomination of leadership candidates will proceed with a nomination and second by a fellow Board member. In the event that no Board member declared a candidacy in writing for a leadership position, a fellow Board member may still nominate a candidate from the floor. A second is required. When all candidates for the position have been nominated, nominations will close. Voting will proceed after nominations are closed and any discussion has ceased.

All candidates should shall be prepared to share their qualifications for the position and reasons for seeking the position. A vote will be taken after discussion. This procedure will be followed for each leadership position to be filled.

Adopted: 05/03/10

Policy EFD

SCHOOL LUNCH CREDIT POLICY

Students from early kindergarten through Grade 8 may charge reimbursable meals in the event that their accounts do not have sufficient money. Credit will be allowed up to a maximum of five reimbursable (breakfast and lunch) meals. Charging is not allowed for A La Carte items, including snack milk and juice. The administrators & food services director will review the collection/charging procedures each year.

Students from Grade 9 through Grade 12 may charge one reimbursable breakfast and one reimbursable lunch until the balance is paid.

There is no charging by adults.

The system used is a debit system and meals are to be paid for in advance

This policy and the procedures are printed in each school’s handbook.

Federal Food Program

RSU 21 participates in the food program sponsored by the United States Department of Agriculture and the State Department of Educational and Cultural Services. The federal assistance under these programs, allows us to provide some meals free or at reduced price, dependent on family income. The regulations of the National School Nutrition Program will be used in administering our participation in the program.

Adopted: 01/08/90

Amended: 12/22/97

Amended: 11/13/06

Amended: 11/02/09

Policy BDE

BOARD OF SCHOOL DIRECTORS' COMMITTEES

1. All authority for action by the Board of School Directors remains with the whole Board meeting in a duly constituted forum.

2. The Chair of the Board, after conferring with the Vice Chair, will appoint all Board committee representatives and the Superintendent will appoint all members of the professional staff.

3. Up to three members of the public may participate in committees of the Board as voting members, provided that they are nominated by the Chair of the Committee and approved by the Board at a regular Board meeting.

4. The Board retains the right to appoint Ad-hoc committees as it judges necessary to meet a specific or short term need. These advisory committees will be created with a specific character/purpose and be given a tentative time line for reporting back to the Board. A written charge to the Committee specifying the roles, responsibilities, membership, duration and reports to the Board will be issued by the Board.

5. The Board will create the following standing committees to work in the defined areas of responsibility

. General Responsibilities of Standing Committees: a. To clarify issues, research information and/or develop recommendations for action that the entire Board will subsequently consider. b. Committees may include up to five (5) members of the Board and may include up to two members of our professional staff as equal members.

6. Standing Committees:

Each committee lists a recommended number of Board members. Additional Board members may be appointed by the Chair after consulting with the Board; the number of Board members on each committee may not exceed five. a. Finance (recommend 4 members) To meet at least monthly to review expenditures and sign warrants at R.S.U. Office, annually meet with auditors to review management letter, and discuss financial issues with administration. b. Policy (recommend 4 members) To research timely topics and propose new or amended Policies for consideration by the whole Board. c. Facilities, Grounds and Capital Planning (recommend 4 members) To review the needs for space to develop a long-range plan for facilities, grounds, transportation and capital needs and to make recommendations to the Board. d. Human Resources (recommend 4 members)

x To negotiate collective bargaining agreements. x To meet and discuss employment issues with the members of the Administrative Council, and make recommendations regarding compensation of all employees. x To meet as required by the collective bargaining agreement to review, discuss, and make recommendations regarding stipend positions. e. Communications (recommend 4 members) To

7. The Chair of the Board may appoint a member(s) to certain advisory boards or committees in order to represent the Board and to facilitate communication to and from our Board of School Directors.

Adopted: 06/01/09

Amended: 11/01/10