Government of Nepal Ministry of Irrigation Department of Irrigation Irrigation and Water Resources Management Project (IWRMP)
Irrigation Infrastructures Development & Improvement (AF), Component-A (Word Bank Project ID: P144474)
SUBPROJECT COMPLETION REPORT Ratgayan, Dang
CMS Engineering Consult Pvt. Ltd. Full Bright Consultancy Pvt. Ltd. JV
June 2018 / Asar 2075
IWRMP (AF) Component A Subproject Completion Report
IWRMP (AF) - COMPONENT A Ratgayan Subproject Completion Report
CONTENTS Page No Subproject Description Brief Desciption of Subproject 2 Size of Commad Area 2 Location of Command Area 2 Distance from Command Area to Key Local Destinations 2 Source(s) of Irrigation Water Supply 2
IWRMP Intervention Irrigation Water Supply 3 Infrastructure Development Works under IWRMP 3 Financial Summary 4
Water Management How the Physical Water Distribution System Operates 5 How Farmers Share Water Among Themselves 5 Field Application Methods 5
Water Users Association Participation 5 Date of WUA Registration 5 Date of WUA Subproject Agreement with DoI 5 WUA Organisation Rules, Regulations and Conflict Resolution 5 WUA Organisation of Operation and Maintenenance 6
Agriculture Extension and Training Participation 6 Productivity 6 Command Area Performance 6 Adoption of Improved Crop Varieties 7
Social and Environmental Management Implementation of SEMP Recommendation 7
Annexes (Tick if Available & Attached) A Maps and Layout Plans B Photos C WUA Registration Document D WUA / DoI IWRMP Subproject Agreement E Land Donation Records F ISF Collection Plan
Page 1 of 7 IWRMP (AF) Component A Subproject Completion Report
IWRMP (AF) - COMPONENT A Ratgayan Subproject Completion Report
Name of SubprojectRatgayan Ecological Belt Terai
Municipality & Ward No(s)Tulsipur District Dang
SUBPROJECT DESCRIPTION
Brief Description of Subproject Ratgaiya irrigation system is one of the farmer managed irrigation system in Dang district. Main command area lies in the left bank of of Gwar khola. The canal irrigates land area belonging to Kholigaun, Rawatgaun, Lalpur, Phachkaule, Seripur, Jamuni, Simrahawa villages of former Manpur 2,6 & Bijauri-7 VDCs. The intake is located on the left bank of Gwar khla about 3.5 km d/s of the point where it emerges out from the mountain in to the valley. Ratgaiya irrigation sub-project is located in former Manpur & Bijauri VDC of dang District.The intake is located at word no 8 of former Bijauri VDC near Raniyapur village. Main command area starts after main panibatuwa at Kholigaun. The project area is located at 21km west from district head quarter. Nearest airport having Bhairahawa & Nepalgunj which are almost equidistant from the project area.
Size of Command Area Gross500 ha Net495 ha
Location of Centre of Command Area Northing 28 ° 3 '0.00 " Easting 82 ° 19 '3.00 "
Distance from Command Area to: nearest road accessible by jeep/tractorAt site km nearest paved road 2 km nearest urban centre/market (name)Tulsipur 5 km nearest local IDD/IDSD/GWIDD office (name)IDD, Dang Tulsipur 5 km nearest local DADO office (name)DADO, Ghorahi 20 km
Source(s) of Irrigation Water Supply
Source Reference Location of Headworks Measured Flow Comments 1 NameGwar khola N 28 ° 3 '0.00 "1600 lps Huge discharge in rainy season and TypePerennial E 82 ° 19 '3.00 " 20/12/2008 date very less discharge
2 Name N ° ' " lps Type E ° ' " date
3 Name N ° ' " lps Type E ° ' " date
Page 2 of 7 IWRMP (AF) Component A Subproject Completion Report
IWMRP INTERVENTION
Irrigation Water Supply
Source Target Supply Actual Flow Rate Measurements 11,300 l/s 1,600 l/s20/12/2008 date 30 l/s 22 May 18 date 2 l/s l/s date l/s date 3 l/s l/s date l/s date Total1,300 l/s 1,600 l/s 30 l/s Duty2.626 l/s/ha 3.232 l/s/ha 0.061 l/s/ha
Infrastructure Development Works under IWRMP Quantity Name and Description of Structure Key Dimensions Planned in DFSR Constructed
2m wide and 4 m Head works, Side intake 11 long with steel gate
575 m long and RCC canal lined canal width 1.50 m 11 and height 1.00 m 60in length and 2.9 Retaining wall to 3.73 in height at 11 different places 2 No 1.5 m wide, Division Box 2m long and I m 22 height
earth work in excavation 1 job 1 1
Page 3 of 7 IWRMP (AF) Component A Subproject Completion Report
Infrastructure Development Works under IWRMP (continued) Quantity Name and Description of Structure Key Dimensions Planned in DFSR Constructed
Financial Summary (all figures in NPR) Approved Estimate Contract Value Final Value [A] Civil Works NCB (All Packages) 21,816,892 21,857,349 21,857,349 WUA Payable (All Packages) WUA Contribution (All Packages) 3,608,430 3,608,430 3,483,188 Subtotal 25,425,322 25,465,779 25,340,537
[B] Coningencies (All NCB Packages) Physical 2,542,532 Price Escalation 2,542,532 Other (5%) 1,271,266 1,168,308 1,168,308 Subtotal 6,356,330 1,168,308 1,168,308
[C] Miscalleneous Items 227,127
[D] SEMP 500,000
Total Expenditure [A]+[B]+[C]+[D] 32,508,779 26,634,087 26,508,845
Calculation of DoI/WUA Contributions Total DoI Works 28,900,349 23,025,657 23,025,657 WUA Net Cash Contribution* Net DoI Contribution 28,900,349 23,025,657 23,025,657 WUA Contribution Contracts (All) 3,608,430 3,608,430 3,483,188 Total DoI+WUA Contributions 32,508,779 26,634,087 26,508,845 Total WUA Contribution 3,608,430 3,608,430 3,483,188 Overall Effective WUA Contribution 11.1% 13.5% 13.1%
(* where appropriate)
Page 4 of 7 IWRMP (AF) Component A Subproject Completion Report
WATER MANAGEMENT
Description of How the Physical Water Distribution System Operates Water is shared among branch canals using propotionate divider. In rainy season, for Rice crop the water in the source is sufficient for all.In winter and summer, rotational irrigation has to be practiced.
Description of How Farmers Share the Water Among Themselves In rainy season for rice crop , sufficient water for all and no rotation has to be practiced. In winter and summer , rotational irrigation for selected crops and selected area is practiced.All the farmers cannot grow same crop in total area they own but have to practice crops in some portion of their land depending the available water for irrigation.
Desciption of Field Application Methods Being Used Wild flooding is practiced here also but potatoes, furrow irrigation is practiced. Here , sprinkler irrigation is difficult because of non availability of head but drip irrigation can be practiced in limited area for suitable crops.
WATER USERS ASSOCIATION
Participation Total Men Women Janajati Dalit Other Number of Households 458 Total Population No 3,024 1,389 1,635 1,314 148 1,562 % 46% 54% 43% 5% 52% WUA Executive Committee No 13112418 % 85% 15% 31% 8% 62% Number of Traing Events 2 WUA Training Participation No 80 61 19 27 8 45 % 76% 24% 34% 10% 56%
day month year Date of WUA Registration 28 1 2071 Date of WUA Subproject Agreement with DoI
Observations on WUA Organisation, Rules, Regulations and Conflict Resolution There is no any written rules & regulations formulated so far . Users run the system as per the tradition but interact with all concerned before taking any vital decision . They try to reach concensus in major issues related to canal and water management. If any conflict/ misunderstanding occur, they resolve it by interaction and discussion among water users before it is too late. The . WUA meeting is need based and required to run once every month.. There is no any office room hired or building constructed.
Page 5 of 7 IWRMP (AF) Component A Subproject Completion Report
Observations on WUA Organisation of Operation and Maintenance (see also Annex F) It is observed that WUA organization is seen active (Chairperson is extremely busy or he is lawyer) and work is almost completed. ISF plan is recently prepared but to apply this they need intensive training on operation and maintenance so that they can solve all those problems which can emerge in community. WUA can mobilise to users/farmers to retain operators and maintenance. And Found good solidarity of community.
AGRICULTURE EXTENSION AND TRAINING
Participation Total Men Women Janajati Dalit Other Total Population No 3,024 1,389 1,635 1,314 148 1,562 % 46% 54% 43% 5% 52% Number of Traing Events Participants in Training No 00 % -----
Productivity DFSR Baseline Latest Available Data, FY:
Command Area Performance DFSR Baseline Target Latest Cropping Intensity 118%242% 157% % Cropped Area Planted with Improved Seed 35% % Farmers Using Improved Techniques 25%
Page 6 of 7 IWRMP (AF) Component A Subproject Completion Report
Adoption of Improved Crop Varieties Spring Paddy Paddy Bindeswari, Radha-4, Sukkha1,2, Local (Tilaki) Wheat Gautam, Bhirkuti, BL-74 Maize Rampur Composite, Mankamana-3, Arun-2 Potato Cardinal, Lalgulab Pulses Local Oilseed local Vegetables Cauliflower-Snow Crown, Cabbage-Green Coronet, Radish-40 days, Menoearly
SOCIAL AND ENVIRONMENTAL MANAGEMENT Implementation of SEMP Recommendations SEMP Issue Location Mitigation Measure Compliance Remarks
Rehabilitation of existing semi Need intake for controlled 0+000 permanent diversion work & Yes water from Gwarkhola river construction of a side intake
Need to construct canal lining construct canal lining in to stabilize canal & control 575m, stabilization of bank by Yes losses in initial 575m retaining wall at one location
Priority to local people in Labour camp & sanitation employment,proper safety, Yes temporary toilet etc
Build capacity of women in Gender issues decision making in irrigation Yes activities
Training in modern agricultural practice focused Yes on women, dalits and janajatis.
Social & Environmental Periodic monitoring of social No longer Monitoring & environment issues relevant
Total Number of Mitigation Measures (not including those no longer relevant) 5 Number of Mitigation Measures Fully Implemented 5 Overall Rate of Compliance 100%
Page 7 of 7 ANNEX A
MAPS AND LAYOUT PLANS
ANNEX B
PHOTOGRAPHS
ANNEX E
LAND DONATION RECORDS
ANNEX F
IRRIGATION SERVICE FEE COLLECTION PLAN Irrigation and Water Resources Management Project (Additional Funding)
O & M Cost and ISF Collection Plan
Subproject: Ratgain District: Dang Construction Start: F/y 2071/72 Finish: F/Y 072/73
1. Salient Features of Subproject Infrastructure:
Name of Size / No Critical Features regarding O&M Canal/Structure Side intake Boulder extraction from U/S and D/S of intake which can harm intake and water in lean period may vanish.
Lined canal Adequate in size.
2. Summary of Engineer's Estimate for O & M Cost and ISF Rate:
See attached spread sheets(Tables A, C, D & F) for details:
a) Engineer’s estimate of overall O&M cost 493,060 NPR
b) Estimated non‐ISF income of WUA (excluding labor contributions) 60,900NPR
c) Additional funds required by WUA through ISF to meet O&M costs = (a – b) =432,160 NPR
d) Equivalent rate per ha for ISF 873.05 NPR/ha
3. WUA's Agreed O&M Budget and ISF Rate:
Detailsof budget agreed with WUA, based on their past experience and summarized in the attached spreadsheet (Tables A, F, G & H). a) Agreed Overall O&M budget (including deposits for emergency repairs) 264,900NPR
b) Estimated non‐ISF income of WUA (excluding labor contributions) 60,900 NPR
c) Additional funds required by WUA through ISF to meet O&M costs ( = a – b) 204,000NPR
d) Equivalent rate per ha for ISF 412 NPR/ha
e) Available records, if any, of ISF collection in recent years.non
NPR ‘000 Est. Value of Total Year Balance at ISF Total Balance at Labour/Kind Amount Start of Year rate(NPR/ha) Expenditure End of Year Contribution Collected
4. Recommended Annual ISF Collection Rate
ISF Rate (NPR/ha) Currently Recommended transition from Existing Collection Rate Engineer’s collected by to Engineer’s Estimated Rate Estimate WUA 2073‐74 2074‐75 2075‐76 2076‐77 2077‐78 2078‐79 873.05 300 500 600 700 873.05 873.05
In the beginning WUA may not agree collect ISF as per engineer's estimate and should be suggested during discussion to increase ISF rate gradually to meet within 4‐ 5 years so that the surplus amount will be helpful at the time of heavy damage if any in future and also they can benefit from bank interest.
5. ISF Collection Plan as per WUA:
Give details as per discussion with WUA, based on the following checklist.
a) Timing of payments (before/after harvest). After harvest
b) Has a person responsible for ISF collection been appointed yet? (Y/N) No, Dhalpa themselves
c) Will the person responsible for ISF collection be remunerated in any way? No 6. Financial Management by WUA
Confirm (from project records) that WUA members have completed the relevant training and financial procedures according to the IDF, namely:
Phase 1 – Pre‐project Implementation SN 25 Preparation of annual work programme and budgets
Phase 2 – Project Implementation SN 6 ISF and other resources collection SN 7 Formulation of financial and administrative rules and regulations SN8 Auditing SN 10 Notice issued on financial activities and public auditing
Phase 3 – Operation and Maintenance SN 3 ISF and other resource collection SN 6 Establishing canal maintenance fund SN 10 Submitting financial details to DoI after end of financial year SAMPLE IWRMP-AF
Expenditure Model Plan for ISF Collection to Meet O & M Costs
12 Feb 2018 A Project Details Name of Irrigation Sub-project (ISP) Ratgainya Dang Command Area 495 ha Number of Households 458 Nos Population 3,024 Nos
B Estimated Cost of Civil Works 24,653,000 NPR
C Engineer's estimate for Annual O&M Costs Description Rate Amount(NPR) Engineer's estimate for overall O&M cost of sub-project @ 2 - 3 % of civil 2% 493,060.00 works cost and including: a) Operation cost includes the following - Office rent and furnitures - Stationary - WUA Renewal cost - WUA audit cost - WUA G assembly/ election cost - other office expenses - Miscellaneous expenses b) Mainteneance cost includes the following - Routine maintenance of intake and structures including operating gates. - Dhalpa/chaoukidar/heralu - ISF collector remuneration - Emergency maintenenace of Canal and structures as and when required - Miscellaneous expenses
D Calculation of ISF based on Engineer's Estimate Annual amount required for O& M = (Engineer's estimate - WUA income) 432,160.00 ISF rate per ha 873.05 ISF rate per bigha (1ha = 1.48 Bigha) 589.90 ISF rate per kattha (1ha = 29.60 Kattha) 29.49 ISF rate per ropani (1ha = 19.675 Ropani) 44.37 SAMPLE
E Estimated Value of Routine Maintenance Activities (supplied as labour) Quantity SN Description Rate Amount(NPR) (Labor) 1 Main Canal/structures cleaning ( two. times/year) 458 465 212970 2 Intake H/W Diversion (Two times/year) 60 775 46500 2 Branch canal repair/cleaning (two times/year) 500 465 232500
Total 491,970
F Expected Sources of Cash Income of WUA SN Description Quantity Rate Amount (NPR) 1 Membership Fee 458 50 22,900 2 Defaulter's Fee 4 500 2,000 3 Industries (Fish, water shear etc) - - 0 4 Visitor's fee 0 5 Agro-mechanical rental of WUA equipments - - 0 6 Profit from Land buy/sell fee 20 50 1,000 7 Profit from culture program 1 15,000 15,000 8 Profit fromWUA Training allowance/Expopsure visit 20 20 400 9 Sand obtained from canal de-silting 10 500 5,000 10 Interest of bank deposit 240,000 0 14,400 11 Interest of loan provided to WUA beneficiaris by WUA - - 0 12 Grass of canal bank 20 10 200 13 Other - - 0 Total 60,900
G Provisional O&M Budget Agreed with WUA SN Description Quantity Rate Amount (NPR) 1 O&M of Headworks 1 5,000 5,000 2 O&M of Main Canals 1 10,000 10,000 3 O&M of Branch Canals 2 5,000 10,000 4 O&M of Flow Control Structures 3 1,000 3,000 5 O&M of Bridges, Culverts and Syphons 8 300 2,400 Remuneration of Dhalpa / Heralu / Sardaruw/ matahawa 7 6 10 148,500 7 Transportion 4 500 2,000 8 Office Rent 1 1,000 12,000 9 Office Equipment (incl furniture and stationery) 1 50,000 50,000 10 Remuneration for ISF Collector 11 WUA General Assembly 1 15,000 15,000 12 WUA Audit 1 5,000 5,000 13 other 1 2,000 2,000 Subtotal 264,900 14 Deposit into fund for emergency repairs Total 264,900
H Calculation of ISF based on WUA's Agreed Budget Annual amount required for O& M = (Engineer's estimate - WUA income) - NPR 204,000 ISF rate per ha 412 ISF rate per bigha (1ha = 1.48 bigha) 278 ISF rate per kattha (1ha = 29.60 kattha) 14 ISF rate per ropani (1ha = 19.675 ropani) 21
Note:- WUA beneficiaries may pay ISF fee in cash, in kind (such as with paddy, wheat, or other crops) or in labour, as agreed by the WUA.