TOWNSHIP OF CHAMPLAIN REGULAR MEETING

October 8, 2020 Electronic Participation

1. OPENING - 7:00 P.M.

Call to order.

2. DISCLOSURE OF PECUNIARY INTEREST

(on any items that appear on the agenda)

3. ADOPTION OF AGENDA

4. PRESENTATION BY COUNCIL

5. PRESENTATION − COMMITTEES / CONSULTANTS

6. DEPUTATION

7. STAFF REPORTS

7.1. Planning

7.1.1. On-Going Planning Projects

7.1.2. Zoning By-Law Amendment Application - Removal of "Holding" zone (h) - Habitations Robert Inc.

7.1.3. Land Severance Application B-053-2020 - 853853 Ontario Inc. / Andre Desjardins

7.1.4. Land Severance Application B-054-2020 and B-055-2020 - Voith Canada Inc.

7.1.5. Land Severance Application B-056-2020, B-057-2020 et B-058-2020 - Ridge Holdings Inc. / John Russell

7.2. ADOPTION OF PLANNING BY-LAWS

7.2.1. By-Law 2020-62 - to amend Zoning By-Law 2000-75 - Habitations Robert Inc.

7.3. Administration

7.3.1. Administration Report AD-18-2020 - Update on COVID-19 7.3.2. Administration Report AD-19-2020 - Bill 197 - Proxy Voting

7.3.3. Integrity Commissioner's Report

7.4. Finance

7.4.1. Accounts

7.4.2. Finance Report FIN-10-2020 - Water and Sewer Billing Period

7.4.3. Finance Report FIN-11-2020 - User Fees for 2021-2025

7.4.4. Finance Report FIN-12-2020 - 2020 Annual Repayment Limit (ARL)

7.5. Fire Department

7.5.1. District 1 - Monthly Report - September 2020

7.5.2. District 2 - Monthly Report - September 2020

7.6. Parks & Recreation

7.6.1. REC Monthly Report - September 2020

7.7. Public Works

7.7.1. PWD Monthly Report - September 2020

7.7.2. PWD Report PW-10-20 - Erection of stop signs at all passive rail crossings

7.7.3. PWD Report PW-11-20 - Erection of Stop Signs on Higginson Street

7.7.4. PWD Report PW-12-20 - By-Law 2020-60 - Approval to Expropriate Land

7.7.5. Memorandum PW 09-20 - MTO Contract 2020 - 4081 Highway 34 Project Commencement

7.7.6. Memorandum PW 10-20 - Resuming charges for underground infrastructure locates

7.7.7. Memorandum PW 11-20 - Impacts on Public Works Winter Operations due to COVID-19

7.8. Building

7.8.1. CBO Monthly Report - September 2020 7.9. By-Law Enforcement

7.9.1. BEO Monthly Report - September 2020

7.10. Communications and Economic Development

7.11. Day Care Services

7.11.1. DCS Monthly Report - September 2020

7.12. Drainage

7.12.1. Drainage Monthly Report - September 2020

7.13. Water-Sewer/Ontario Clean Water Agency

8. REPORT OF LIAISON COMMITTEE MEMBERS / COMMITTEE REPORTS

8.1. Recycling

8.2. Library Board

8.2.1. LIB Monthly Report - September 2020

8.2.2. Minutes - July 22, 2020 Meeting

8.3. Prescott Russell Recreational Trail Committee

8.3.1. Minutes - October 1, 2020 Meeting

9. REPORT OF THE MAYOR

10. OTHER BUSINESS

11. ADOPTION OF MINUTES

11.1. Minutes - Regular Meeting - September 10, 2020

12. ADOPTION OF BY-LAWS

12.1. By-law 2020-58 - to install Stop Signs at uncontrolled railway crossings

12.2. By-law 2020-59 - to intall Stop Signs on Higginson Street

12.3. By-Law 2020-60 - to approve the expropriation of lands

12.4. By-law 2020-61 - to amend the Procedural By-law 2017-63 - Proxy Voting 12.5. By-law 2020-63 - to authorize borrowing for the Lagoon Rehabilitation and the Water and Sewer Works on Highway 34

13. CORRESPONDENCE (for action)

13.1. Loyalist Township - Ferry services

13.2. Eastern Ontario Wardens' Caucus - Eastern Ontario Regional Community Paramedic Rapid Response Team

13.3. Eastern Ontario Wardens' Caucus - Regional Food Hub Project in UCPR

13.4. Eastern Ontario Wardens' Caucus - COVID-19 Funding for Capital Purchases

13.5. City of Oshawa - COVID-19 Funding

13.6. Wollaston Township - Non-resident electors on Voters' List

13.7. Town of Amherstburg - AODA (Accessibility for Ontarians with Disabilities Act, 2005) Website Compliance Extension Request.

13.8. United Counties of Prescott and Russell - AFMO Membership

14. CORRESPONDENCE (for information)

14.1. Letter from the Solictor General

15. QUESTION PERIOD

During this time, the public can ask questions or get information relating to items discussed during the Council meeting.

16. IN CAMERA

An In Camera Meeting will take place at 4:30 p.m.

16.1. Security of Property of the Municipality

16.2. Disposition of Land

16.3. Disposition of Land

16.4. Labour relations

16.5. Negotiations

17. NEXT MEETING

• Regular Meeting - November 12, 2020 18. CONFIRMING BY-LAW

18.1. By-Law 2020-64

19. ADJOURNMENT CANTON DE CHAMPLAIN RÉUNION RÉGULIÈRE

le 8 octobre 2020 Participation par voie électronique

1. OUVERTURE DE LA SÉANCE - 19 H

Appel à l'ordre et ouverture.

2. DÉCLARATION D'INTÉRÊTS PÉCUNIAIRES

(concernant les sujets inscrits à l'ordre du jour)

3. ADOPTION DE L'ORDRE DU JOUR

4. PRÉSENTATION PAR LE CONSEIL

5. PRÉSENTATION − COMITÉS / CONSULTANTS

6. DÉLÉGATION

7. RAPPORTS DU PERSONNEL

7.1. Urbanisme

7.1.1. Liste des projets d'urbanisme en cours

7.1.2. Demande de modification du Règlement de zonage - Supprimer le statut d’aménagement différé (h) - Habitations Robert Inc.

7.1.3. Demande de morcellement B-053-2020 - 853853 Ontario Inc. / Andre Desjardins

7.1.4. Demande de morcellement B-054-2020 et B-055-2020 - Voith Canada Inc.

7.1.5. Demande de morcellement B-056-2020, B-057-2020 et B-058-2020 - Ridge Holdings Inc. / John Russell

7.2. ADOPTION DE RÈGLEMENTS D’URBANISME

7.2.1. Règlement 2020-62 - qui modifie le Règlement de zonage 2000-75 - Habitations Robert Inc. 7.3. Administration

7.3.1. Rapport du Service de l'administration AD-18-2020 - Mise à jour sur le COVID-19

7.3.2. Rapport du Service de l'administration AD-19-2020 - Project de loi 197 - vote par procuration

7.3.3. Rapport du commissaire à l'intégrité

7.4. Finances

7.4.1. Comptes

7.4.2. Rapport Finance FIN-10-2020 - Période de facturation pour l'eau et les égouts

7.4.3. Rapport Finance FIN-11-2020 - Frais d'utilisation pour 2021-2025

7.4.4. Rapport Finance FIN-12-2020 - Limite de remboursement annuelle (LRA) 2020

7.5. Service d'incendie

7.5.1. District 1 - rapport mensuel - septembre 2020

7.5.2. District 2 - rapport mensuel - septembre 2020

7.6. Parcs et loisirs

7.6.1. REC - rapport mensuel - septembre 2020

7.7. Travaux publics

7.7.1. PWD - rapport mensuel - septembre 2020

7.7.2. Rapport PW-10-20 - érection des panneaux d'arrêt aux passages à niveau non- contrôlés

7.7.3. Rapport PW-1120 - érection des panneaux d'arrêt sur la rue Higginson

7.7.4. Rapport PW-12-20 - Règlement 2020-60 - approbation pour l'expropriation d'un bien-fonds

7.7.5. Note de Service PW 09-20 - Contrat MTO 2020 - 4081 Route 34 - Commencement du projet

7.7.6. Note de service PW 10-20 - Reprendre les frais pour la localisation des infrastructures souterraines 7.7.7. Note de service PW 11-20 - L'impacte du COVID-19 sur les opérations hivernales des travaux publics

7.8. Bâtiment

7.8.1. CBO - rapport mensuel - septembre 2020

7.9. Réglementation

7.9.1. BEO - rapport mensuel - septembre 2020

7.10. Communications et développement économique

7.11. Services de garde

7.11.1. DCS - rapport mensuel - septembre 2020

7.12. Drainage

7.12.1. Rapport mensuel de drainage - septembre 2020

7.13. Eau-Égout / Agence ontarienne des eaux

8. RAPPORT DES MEMBRES DES COMITÉS DE LIAISON / RAPPORT DES COMITÉS

8.1. Recyclage

8.2. Conseil de la bibliothèque

8.2.1. LIB - rapport mensuel - septembre 2020

8.2.2. Procès-verbal de la réunion du 22 juillet 2020

8.3. Comité du sentier récréatif de Prescott et Russell

8.3.1. Procès-verbal de la réunion du 1er octobre 2020

9. RAPPORT DU MAIRE

10. AUTRES SUJETS

11. ADOPTION DES PROCÈS-VERBAUX

11.1. Procès-verbal - réunion régulière - 10 septembre 2020 12. ADOPTION DE RÈGLEMENTS

12.1. Règlement 2020-58 - érection des panneaux d'arrêt aux passages à niveau non-contrôlés

12.2. Règlement 2020-59 - érection des panneaux d'arrêt sur la rue Higginson

12.3. Règlement 2020-60 - qui approuve l'expropriation d'un bien-fonds

12.4. Règlement 2020-61 - qui modifie le Règlement 2017-63 sur les procédures - vote par procuration

12.5. Règlement 2020-63 - qui autorise l’emprunt de sommes afin de financer la réhabilitation de la lagune et les travaux pour l'eau et les égouts sur la Route 34

13. CORRESPONDANCE (action requise)

13.1. Canton de Loyalist - services de traversier

13.2. Eastern Ontario Wardens' Caucus - Équipe d'intervention rapide paramédicale communautaire de l'Est Ontarien

13.3. Eastern Ontario Wardens' Caucus - Projet du Centre de l'alimentation régional dans les CUPR

13.4. Eastern Ontario Wardens' Caucus - Financement COVID-19 pour les achats d'immobilisations

13.5. Ville d'Oshawa - Financement pour COVID-19

13.6. Canton de Wollaston - électeurs non-résidents sur la liste électorale

13.7. Ville d'Amherstburg - Demande d'extension pour la conformité des sites Web à la Loi de 2005 sur l’accessibilité pour les personnes handicapées de l’Ontario

13.8. Comtés unis de Prescott et Russell - Cotisation à l'AFMO

14. CORRESPONDANCE (à titre d'information)

14.1. Lettre du Solliciteur général

15. PÉRIODE DE QUESTIONS

Période de questions permettant au public d'obtenir des détails ou de poser des questions relatives aux sujets discutés lors de cette rencontre du Conseil.

16. RENCONTRE À HUIS CLOS

Une réunion à huis clos aura lieu à 16 h 30. 16.1. La sécurité des biens de la municipalité

16.2. Disposition d'un bien-fonds

16.3. Disposition d'un bien-fonds

16.4. Relations de travail

16.5. Negociations

17. PROCHAINE RENCONTRE

• Réunion régulière - 12 novembre 2020

18. RÈGLEMENT CONFIRMANT LES PROCÉDURES

18.1. Règlement 2020-64

19. CLÔTURE DE LA SÉANCE

PLANNING AND ECONOMIC DEPARTMENT OCTOBER 2020 MONTHY REPORT SUBDIVISION APPLICATIONS (ACTIVE)

# Name File Number Application Date Status 1 Habitations Robert 050-S-20-001 March 14 2020 UCPR Decision Issued June 29th 2020. (Vankleek Hill) Appeal Period Expired Applicant Working Towards Pre-Servicing Agreement. Application to Remove Holding Underway. 2 Goyer 050-S-017-002 April 15 2017 Draft Plan of Subdivision Approved August 30 (L’Orignal) 2017. Severance Application Submitted for Phase I. Municipal Peer Review for Civil Underway. 3 Cliftondale 050-S-09-004 September 22 2020 Application for Major Plan Revisions Submitted. (Vankleek Hill) Municipal and Engineering Peer Review Underway. 4 Prud’Homme / Spina 02-T-95001 May 24th 1996 Draft Plan of Subdivision Conditionally Approved. Subdivision Registered Plan. Subdivision Agreement (Vankleek Hill) Prepared in 2017.

OFFICIAL PLAN AMENDMENTS (ACTIVE) # Name File Number Application Date Status 1 Colacem Z-7-2016 June 2016 LPAT Hearing Scheduled November 2020 ZONING BY-LAW AMENDMENTS (ACTIVE)

# Applicant File Number Application Date Status 1 Chabot/Quester Z-03-2020 February 2020 ON HOLD (Orignal) 2 Lamarre Z-08-2020 July 13th 2020 Council Issued 3rd Reading September 10th 2020. th (West Hawkesbury) Appeal Period Ending October 4 2020.

3 Murray Z-09-2020 July 13th 2020 Council Issued 3rd Reading September 10th 2020. th (Vankleek Hill) Appeal Period Ending October 4 2020.

4. Habitations Robert Z-10-2020 September 23rd 2020 Application Received. Notification of public th (Vankleek Hill) meeting to be issued October 6 2020. Public Meeting scheduled for November 12 2020. 4. Habitations Z-11-2020 September 23rd 2020 Application Received. Notification of regular th Robert meeting on September 29 2020. Three Readings scheduled for October 8th 2020. (Vankleek Hill)

MINOR VARIANCE # Name File Number Application Date Status

1 Peters Z-4-2020 September 24 2020 Notification Issued October 2nd 2020. Committee (West Hawkesbury) of Adjustment Meeting Scheduled for Wednesday October 14th 2020. SITE PLAN APPROVALS (ACTIVE)

# Name Application Date Status 1 Innovatech September 2017 Application Submitted. Applicant revising Application. (Vankleek Hill) 2 Hilltech November 2019 Consent application re-initialized. (Vankleek Hill) Application Pending Consent Finalization.

SEVERANCES (ACTIVE) # Name File Number Application Date Status 1 Guindon B-007-2019 January 2019 UPCR Decision Expires March 30 2020 Application Lapsed Municipal Conditions Satisfied

1 Page 1 of 2

PLANNING AND ECONOMIC DEPARTMENT OCTOBER 2020 MONTHY REPORT

2 Patrick Laniel B-019-2019 April 2019 Application for Severance Finalized.

3 Royal B-048-2019 July 2019 UCPR Decision extended to December 6 2020. Civil Works Alexander Underway. Farms Ltd. 6 Clifford B-062-2019 September 2019 UCPR Decision extended to March 24 2021 Thacker 7 Bryan and Neil B-070-2019 October 2019 UCPR Decision extended to March 24 2021 Anderson 8 Eric Howes B-071-2019 October 2019 UCPR Decisione extended to March 21 2021

9 Gary Walter B-088-2019 December 2019 UCPR Decision extended to May 27 2020

10 Seguin and Cote B-093- January 2020 UCPR Decision extended to March 31 2021 2019 B- Municipal Conditions Satisfied 094-2019 11 Howes B-095-2019 January 2020 UCPR DecisioneExtended to March 31 2021 Municipal Conditions Satisfied

12 Berlinguette B-096-2019 January 2020 UCPR Decision Issued May 4 2020

13 B-098- UCPR Decision Issued May 4 2020 Parisien 2019 B- January 2020 099-2019 B-100-2019 14 Gestion par 5 B-001-2020 January 2020 UCPR Decision Issued May 4 2020

15 Goyer B-014-2020 April 2020 UCPR Decision Issued May 26 2020 16 Assaly B-023-2020 May 2020 Council Resolution Issued August 25 2020 UCPR Decision Issued September 10 2020. 17 Wilson B-034-2020 May 2020 Council Resolution Issued August 13 2020 UCPR Decision Issued September 10 2020. 18 Trommer B-037-2020 June 2020 Council Resolution Issued August 13 2020. UCPR Decision Issued September 10 2020. 19 Hilltech B-040-2020 July 2020 Council Resolution Issued August 13 2020.

20 Desjardins B-053-2020 September 2020 Council Resolution Anticipated October 8th 2020.

21 Levesque / Voith B-054-2020 September 2020 Council Resolution Anticipated October 8th 2020 B-055-2020 22 Ridge Holdings B-56-2020 September 2020 Council Resolution Anticipated October 8th 2020 B-057-2020 B-058-2020

SPECIAL PROJECTS AND STRATEGIC INITATIVES # Name File Number Date Status 1 Community PED-01-2020 April 2020 Terms of Reference Approved by Council April 1 2020. Planning Improvement Plan Services Contact Signed July 10th 2020. Final Draft of the (Main Street Background Report Anticipated October 15 2020. Committee Terms Revitalization) of Reference Approved. Agency, Resident and Business Owner Committee Appointments Anticipated October 15th 2020. 2 Business Plan for PED-02-2020 March 2020 Business Survey Completed March 2020. Cost Estimates Received Vankleek Hill April 2020. Tender Issued for Business Planning Services - Industrial Park October 6 2020. 3 Marina PED-06-2020 August 2020 Terms of Reference for the Request for Proposal Completed July 2020. Tender Issued September 14th 2020. Tender Process Closing October 21st 2020. `

12 Page 2 of 2

Planning Department REPORT Z-11-2020

To: Mayor and Members of Council

From: Jennifer Laforest

Date: October 8 2020

Subject: Proposed Zoning By-law Amendment (Vankleek Hill)

Recommendation:

BE IT RESOLVED THAT council receives Planning Department Report Z-11-2020 regarding the proposed Zoning By-Law Amendment for Habitations Robert Inc. and that By-law 2020-62 be brought forward for three readings.

Background:

On October 24th 2020, a zoning by-law amendment was received for a portion of the vacant lands East of 191 Higginson Street. The Zoning By-Law Amendment proposes to remove the holding provision (H) for a portion of the lands as shown below in order to allow for the construction of a model home and small gravel parking area. A holding provision was placed on this parcel at the time it was originally rezoned in 2014. Subject Site

The affected lands are located north of Higginson Street at the end of Farmers Avenue, East of Stanley Avenue known on Part of Lots 7 and 8 Concession 5, in the former Village of Vankleek Hill now in the Township of Champlain Township of Champlain, within the United Counties of Prescott and Russell having the Roll Number 0209.030.001.03100.

REPORT Z-11-2020 3 Page 1 of 6

Application Scope:

In order to obtain a building permit for a model home, the holding symbol must be removed. It is important to note, that the model home is proposed to be built prior to the subdivision agreement or pre-servicing agreement for Phase I of the development. The model home is proposed to be built on Lot 1 of the Draft Plan of Subdivision. The model home will present a floor plan for a single detached dwelling.

The applicant has made this request in order to have a physical presence on the property as the project unfolds. With the exception of an outfield shed, the property is currently vacant. Peer review for a pre- servicing and subdivision agreement for phase I is currently underway. The applicant is up to date with the payment and invoicing for municipal peer review fees.

To support their application to remove the holding symbol, the applicants have provided the following documents:

 Completed Application Form;  A site plan prepared by a qualified civil engineer illustrating the location of the model home, temporary parking areas, temporary driveways and temporary service connections;  Building Permit Drawings for the model home illustrating the location, building specifications, exterior materials and layout of the proposed model home;  Payment of Application Processing Fee.

As part of the application for the draft plan of subdivision the applicant has provided the following studies and reports.

 Environmental Site Assessment Phase I  Environmental Site Assessment Phase II  Preliminary Geotechnical Report  Development Phasing Plan  Draft Plan of Subdivision  Preliminary Civil Plans

Area Impacted by the Proposed Zoning By-law Amendment

R2-h to R2

View: Proposed Site Plan for Model Home prepared by Lascelles Engineering

REPORT Z-11-2020 4 Page 2 of 6

Technical Review

To evaluate the proposed construction on the property, the Director of Public Works, the Chief Building Official and the Planner refer to Champlain Township’s Site Plan Control By-law (By-law 2018-11) and Champlain Township’s Site Plan and Subdivision Design Guidelines and the Ontario Building Code.

As per section 6 of the Site Plan Control By-law, Champlain Township’s Site Plan Control By-law does not apply to the construction of single detached dwellings or sales offices for residential lots. The Site Plan and Subdivision Design Guidelines provide discretion to the Director of Public Works in the support for temporary sales offices or model homes prior to the approval of the subdivision agreement. The Director of Public Works for Champlain Township has not identified any concerns with the proposed development.

View: Building Permit Application Drawings – Proposed Model Home

Analysis:

Provincial Policy Statement (2020)

The 2020 Provincial Policy Statement provides clear policies for settlement lands.

1.1.3.2 Land use patterns within settlement areas shall be based on densities and a mix of land uses which: a) efficiently use land and resources;

1.1.3.4 Appropriate development standards should be promoted which facilitate intensification, redevelopment and compact form, while avoiding or mitigating risks to public health and safety.

Official Plan of the United Counties of Prescott and Russell

The subject site is within the ‘Urban Policy Area’ land use designation in the United Counties of Prescott and Russell Official Plan and under the ‘Low Density Residential Policy Area’ land use designation under the Township’s Urban Areas Official Plan.

REPORT Z-11-2020 5 Page 3 of 6

The use of Holding provisions in accordance with Section 36 of the Planning Act R.S.O. 1990 is permitted. A municipality may adopt holding provisions and when doing so shall clearly state the conditions which must be met prior to the removal of the “H” designation by the local Council. The use of Holding provisions shall conform to the policies of this Official Plan.

The following have been established as objectives for using holding provisions in a Zoning Bylaw:

1. To assist in the phasing of development and/or redevelopment; 2. To co-ordinate development and/or redevelopment with the provision of water, sanitary 1. sewage, storm sewer and other services; 2. To control development and/or redevelopment which may necessitate special design considerations;

Removal of the holding provisions shall be accomplished by the adoption of an amending By-law in accordance with the provisions of Section 36 of the Planning Act, R.S.O. 1990 and related regulations. Removal of the holding provisions shall occur only after Council is satisfied that all prescribed conditions or criteria have been satisfied.

Planning Act

36 (1) The council of a local municipality may, in a by-law passed under section 34, by the use of the holding symbol “H” (or “h”) in conjunction with any use designation, specify the use to which lands, buildings or structures may be put at such time in the future as the holding symbol is removed by amendment to the by-law. R.S.O. 1990, c. P.13, s. 36 (1).

(4) Subsections 34 (10.7) and (10.9) to (25.1) do not apply to an amending by-law passed by the council to remove the holding symbol, but the council shall, in the manner and to the persons and public bodies and containing the information prescribed, give notice of its intention to pass the amending by-law. R.S.O. 1990, c. P.13, s. 36 (4); 1994, c. 23, s. 22 (2); 1996, c. 4, s. 22; 2009, c. 33, Sched. 21, s. 10 (6); 2017, c. 23, Sched. 3, s. 11 (2); 2019, c. 9, Sched. 12, s. 8 (2).

Planning Act Regulations

8. (1) Notice of an intention to pass an amending by-law to remove a holding symbol from a zoning by-law under subsection 36 (4) of the Act shall be given in the manner described in the following subsections of this section:

1. Subsection (2) or (3).

2. Subsection (6).

(2) Notice shall be given by publishing a notice in a newspaper that, in the opinion of the clerk of the municipality or the secretary-treasurer of the planning board, is of sufficiently general circulation in the area where the subject land is located to give the public reasonable notice of the intention of the council or planning board. O. Reg. 545/06, s. 8 (2).

(7) The notice shall include the following:

1. An explanation of the effect of the removal of the holding symbol.

2. A description of the subject land, a key map showing the subject land, or an explanation why no description or key map is provided.

3. A statement of the earliest date on which the council or the planning board proposes to meet to pass the amending by-law. O. Reg. 545/06, s. 8 (7).

REPORT Z-11-2020 6 Page 4 of 6

Township of Champlain Zoning By-Law

4.5 Holding Zones

(a) Any parcel or area of land in any zone may be further classified as a holding zone with the addition of the suffix "-h". The intent is to signify Council's approval in principle to future development of the land for the purposes indicated by the symbol. The holding classification added to a given zone shall restrict development of the land until such time as the demand for the development of the land is sufficient to warrant immediate development.

(b) Where a holding zone applies, no lands shall be used and no buildings or structures shall be erected or used for any purpose other than those uses existing for such land, building or structure on the date of passing of this By-law. Any change from the holding status shall require an amendment to this Bylaw.

The applicant will need to apply separately to lift the holding provision for Phase 1 of the subdivision. Phase I can only take place once the servicing plans and engineering for the stormwater management of the property take place.

Financial Implications:

The applicants have paid the application processing fee (500).

Notification:

A public meeting is not required for any application made under section 36 of the Planning Act.

A notice of regular meeting to discuss the proposed zoning by-law amendment was issued two local newspapers on September 29th 2020. Should Council decide to give three readings to the proposed zoning by-law amendment, a copy of the bylaw will be sent to the Ministry and to the UCPR Office for information. Only the Minister may revoke a decision to remove a holding provision.

Public Comments:

At the time this report was presented, Champlain Township has not received any comments from the public with regards to this proposed zoning by-law amendment.

Internal Review:

Building Department A building permit application will be required.

Public Works Department The temporary service extensions are considered acceptable for the proposed development as it is limited in scale.

Options/Alternatives:

1. Council can proceed with three readings of By-law 2020-62 as presented.

REPORT Z-11-2020 7 Page 5 of 6

2. Council may proceed with two readings of By-law 2020-62 with amendments.

3. Council may refuse the proposed zoning by-law amendment.

Conclusion:

In my view, the proposed zoning change is consistent with the PPS, the UCPR Official Plan and the Township of Champlain Official Plan, the Site Plan Control Bylaw and the Site Plan and Subdivision Design Guidelines. The application will help the property owner occupy the site and manage the project development as it unfolds.

If Council has no further concerns, the proposed zoning by-law amendment can receive three readings.

______Jennifer Laforest Paula Knudsen Senior Planner CAO

REPORT Z-11-2020 8 Page 6 of 6

Planning Department REPORT B-53-2020

To: Mayor and Members of Council

From: Jennifer Laforest

Date: October 8 2020

Subject: Consent – Trade and Industry Policy Area (West Hawkesbury)

Recommendation

BE IT RESOLVED THAT the consent application for 853853 Ontario Inc. / Andre Desjardins as well as comments from the Planner, the Drainage Superintendent, Public Works and the Chief Building Official, be received and that the application B-053-20202 be granted with the following conditions:

1. That the owner(s) provide written correspondence to the Champlain Township stating that they are aware the property is within the Seguin East Municipal Drain Catchment Area and that they will cooperate with the Drainage Superintendent to obtain a revised drainage assessment for retained Lot B following the revision to the Engineers Report.

2. That the applicant pays the balance of outstanding taxes, including penalties and interest to the Township of Champlain.

Background

On September 17th 2020 The United Counties of Prescott and Russell forwarded application B- 053-2020 to Champlain Township. The application proposes to create a new 5 acre industrial lot in the Town of Hawkesbury.

The applicant has provided a Surveyor’s Sketch (Attachment B) to illustrate the severed and retained portion of the property. The new property line will be located along the municipal boundary between the Town of Hawkesbury and Champlain Township.

CONSENT APPLICATION B-053-2020 Page 1 of 5 9 Subject Site:

The property subject to this application is located at the North East intersection of Tupper and Tessier Street in the Town of Hawkesbury. The lot to be detached (Lot A) is 5.7 acres and located within the Town of Hawkesbury urban limit. This portion of the property is currently vacant and is subject to a drainage easement in favour of the Town of Hawkesbury. The retained lot (Lot B) is 27.3 acres and located within Champlain Township.

This report reviews the consent application as it applies to Lot B. Retained (Lot B) is located within the Trade and Industry Policy Area East of Hawkesbury in the former Township of West Hawkesbury.

Analysis

Provincial Policy Statement A 2020 Provincial Policy Statement (PPS) came into effect on May 1st 2020. This statement provides policy direction on matters of provincial interest related to land use planning and development. Under Section 3 of the Planning Act, where a municipality is exercising its authority affecting a planning matter, such decisions “shall be consistent with” all policy statements issued under the Act.

Section 1.15 of the PPS provides the policies applicable to Rural Lands in Municipalities.

Section 1.3.2 of the PPS provides policies applicable to Employment Lands.

CONSENT APPLICATION B-053-2020 Page 2 of 5 10

2.3.2.1 Planning authorities shall plan for, protect and preserve employment areas for current and future uses and ensure that the necessary infrastructure is provided to support current and projected needs.

2.3.2.2 At the time of the official plan review or update, planning authorities should assess employment areas identified in local official plans to ensure that this designation is appropriate to the planned function of the employment area.

Official Plan from the United Counties of Prescott and Russell

Section 2.4.1 of the UCPR Official Plan – Trade and Industry Policy Area

“The Trade and Industry policies are intended to create a planning framework which will encourage and support mixed use employment areas which can accommodate serviced or unserviced commercial, industrial or tourism related uses. The location of Trade and Industry Policy Areas are designated on Schedule A. In accordance with the policies of this Section, Trade and Industry Policy Areas shall be the focus of employment growth and development in the County, and shall accommodate a range of uses.” Township of Champlain Zoning By-Law

The zoning for the property is ML-13 and ML-13-ar.

7.1(c) (xiii) Notwithstanding the provisions of this By-law to the contrary, in addition to the permitted uses, on lands zoned ML-13, the minimum side yard where the site abuts another ML Zone will be zero (0) meters. The Township shall approve a Site Plan as well as require an Environmental Impact Assessment to demonstrate that the proposed development will not impact the protected woodlot prior to any development taking place on this site.

The special exception zone reduced the side yard requirement when abutting an industrial use. The special exception zone also requires site plan approval and environmental impact assessment for development applications in this area.

Municipal Revision

Planning and Development

The woodlot protection policies has since been removed from this Trade and Industry Policy Area. The property owner could apply for a zoning by-law amendment to remove the requirement to submit an environmental impact assessment for this property. Future development of the property may require an aggregate resource impact assessment.

The configuration and size of retained Lot B otherwise conform to the requirements of the Industrial Restricted (ML) Zone.

CONSENT APPLICATION B-053-2020 Page 3 of 5 11 Building Department

The Chief Building Official completed a report attached in Appendix A. As the property is vacant, the building department has no comments.

Public Works / Municipal Roads

Retained Lot B will remain an unserviced vacant industrial zoned property. Any service connections for this property will require a servicing agreement with the Town of Hawkesbury. Lot frontage for this property is located within the Town of Hawkesbury.

Drainage Superintendent

The subject property is located within the Seguin East Municipal Drain catchment area. This municipal drain is shared between Champlain Township and the Town of Hawkesbury. The drain supports drainage of industrial properties near Tupper Street and drainage of residential subdivisions along Front Road.

The Seguin East Municipal Drain Engineer Report was last revised in 2000. Since 2000, development in this area has created loading pressures on this drainage system. Town of Hawkesbury, through Site Plan Approval process, will be responsible for ensuring that the pre and post development drainage / flow rates on Lot A remain unchanged. Champlain Township, through the Site Plan Bylaw and the application of Site Plan and Subdivision Design Guidelines will be responsible for ensuring that pre and post drainage / flow rates remain unchanged with any development proposal on retained Lot B.

 The Engineer’s Report for Seguin East Municipal Drain must be revised and updated.

 A revised Drainage Assessment is required for retained Lot B.

Financial Implications

A review fee of $500 applies to this application.

Options/Alternatives

 Option 1: Council can support this consent application proposed.

 Option 2: Council can support this consent application with conditions.

 Option 3: Council can refuse to support this consent.

Conclusion

In my view, the proposed consent application is consistent with the 2020 PPS and the UCPR Official Plan and the Township of Champlain Zoning By-law.

I am of the opinion that the application is acceptable from a planning point of view, and should be granted with the above noted conditions.

CONSENT APPLICATION B-053-2020 Page 4 of 5 12

______Jennifer Laforest Paula Knudsen Senior Planner CAO

Attachments:

A – Report from the Chief Building Official B – Surveyor’s Sketch

CONSENT APPLICATION B-053-2020 Page 5 of 5 13

La Corporation du / The Corporation of Canton de CHAMPLAIN Township C.P./P.O. Box 343, ch. comté/County Rd. 17, L'Orignal, Ontario, K0B 1K0 (613) 675-4727 (Fax) 675-1050 Département des normes de construction et travaux Building and Works Department

CBO'S COMMENTS FOR LAND SEVERANCES September 28, 2020

Land Severance / B-053-2020, (roll 02 09 006 001 09000) Part Lot 4, Concession 1 BF, unknown (dead end Tessier St. from the Town of Hawkesbury)

Outstanding Work Order: None Zoning: ML-13-ar Severed lot (A): No comment (town of Hawkesbury) Retained lot (B): Conforming

General Comments: To our knowledge, there are no buildings on both piece of property (severed and retained land), therefore, there are no Building Code issues.

The Building Department has no further comments.

Should more information be requested, please do not hesitate to contact the undersigned.

Respectfully submitted,

14 15

Planning Department REPORT B-54-2020 B-055-2020

To: Mayor and Members of Council

From: Jennifer Laforest

Date: October 8 2020

Subject: Consent – Urban Policy Area (Town of Hawkesbury)

Recommendation

BE IT RESOLVED THAT the consent application for Voith Canada Inc. as well as comments from the Planner, the Drainage Superintendent, Public Works and the Chief Building Official, be received and that the applications B-054-2020 and B-055-2020 be supported without conditions.

Background

On September 17th 2020 The United Counties of Prescott and Russell forwarded application B- 054-2020 and B-055-2020 to Champlain Township. The application proposes to create a new industrial lot in the Town of Hawkesbury. The application also enlarges adjacent property by providing right of way from Tupper Street. The proposal is entirely contained within The Town of Hawkesbury.

Subject Site:

The property subject to this application is located on Tupper South of Tessier Street in the Town of Hawkesbury. The lot to be detached (Lot B1) is 51.8 acres. The lot to be enlarged (Lot A) is 0.275 Acres. Part 5 of Plan 46R7885 is an industrial property. A building is currently under construction for this property.

CONSENT APPLICATION B-054-2020 and B-055-2020 Page 1 of 3 16

Municipal Revision

Planning and Development

The application is outside the area applicable to the Champlain Township Zoning By-law and the Champlain Township Local Official Plan. Champlain Township can therefore not assess the proposal’s compatibility with the Zoning By-law.

Building Department

The Chief Building Official completed a report attached in Appendix A. As the property is located outside Champlain Township the building department has no comments.

Public Works / Municipal Roads

Public Works has no comments for this application at this time.

CONSENT APPLICATION B-054-2020 and B-055-2020 Page 2 of 3 17 Drainage Superintendent

The property subject to this application is within the Seguin East Municipal Drain Catchment Area.

Financial Implications

A review fee of $500 applies to this application.

Options/Alternatives

 Option 1: Council can support this consent application proposed.

 Option 2: Council can support this consent application with conditions.

 Option 3: Council can refuse to support this consent.

Conclusion

In my view, the proposed consent application is consistent with the 2020 PPS and the UCPR Official Plan and the Township of Champlain Zoning By-law.

I am of the opinion that the application is acceptable from a planning point of view, and should be granted without conditions from Champlain Township.

______Jennifer Laforest Paula Knudsen Senior Planner CAO

Attachments:

A – Report from the Chief Building Official B – Surveyor’s Sketch

CONSENT APPLICATION B-054-2020 and B-055-2020 Page 3 of 3 18

La Corporation du / The Corporation of Canton de CHAMPLAIN Township C.P./P.O. Box 343, ch. comté/County Rd. 17, L'Orignal, Ontario, K0B 1K0 (613) 675-4727 (Fax) 675-1050 Département des normes de construction et travaux Building and Works Department

CBO'S COMMENTS FOR LAND SEVERANCES September 28, 2020

Land Severance / B-054-2020 (roll unknown) This property is not in the Township of Champlain

Outstanding Work Order: Zoning: Severed lot (A): Retained lot (B):

General Comments: The Building Department has no comments.

Respectfully submitted,

19

La Corporation du / The Corporation of Canton de CHAMPLAIN Township C.P./P.O. Box 343, ch. comté/County Rd. 17, L'Orignal, Ontario, K0B 1K0 (613) 675-4727 (Fax) 675-1050 Département des normes de construction et travaux Building and Works Department

CBO'S COMMENTS FOR LAND SEVERANCES September 28, 2020

Land Severance / B-055-2020 (roll unknown) This property is not in the Township of Champlain

Outstanding Work Order: Zoning: Severed lot (A): Retained lot (B):

General Comments: The Building Department has no comments.

Respectfully submitted,

20 21

Planning Department REPORT B-056-2020 B-057-2020 B-058-2020

To: Mayor and Members of Council

From: Jennifer Laforest

Date: October 8 2020

Subject: Consent – Urban Policy Area (Vankleek Hill)

Recommendation

BE IT RESOLVED THAT the consent application for Ridge Holdings Inc. (John Russell), as well as comments from the Planner, the Drainage Superintendent, Public Works and the Chief Building Official, be received and that the application referred to as B-056-2020, B-057-2020 and B-58-2020 be granted with the following conditions:

1. The applicant provides a road allowance to the Township of Champlain which conveys all land to the Township of Champlain 10m from the centerline of Pendleton Street along the three lots to be severed and the retained lot B. The Transfer/Deed of land conveying the said land to the Township of Champlain must be prepared and executed at no cost or encumbrance in consideration of the payment of $1.00. 2. Payment of the balance of any outstanding taxes, including penalties and interest, shall be paid to the Municipality.

Background

On September 17th 2020 the United Counties of Prescott and Russell forwarded applications B- 056-2020, B-057-2020 and B-058-2020 to the Township of Champlain.

The application proposes to create three additional residential lots at 114 Pendleton Street. The applicants have indicated their interest in constructing single detached dwellings on each of the severed parcels. The subject property is located within the settlement boundary of Vankleek Hill, therefore the Official Plan Policies of the United Counties of Prescott and Russell Official Plan and the Official Plan for the Urban Areas of Champlain Township apply.

Subject Site

114 Pendleton Street is a 1.4 acre (6,136 m2) vacant parcel located along Pendleton Street and Smith Street. The site was once owned by the Glengarry Commission Auction Sales Ltd which operated an auction sales barn at this location. The auction barn was destroyed by a fire in the

CONSENT APPLICATION B-056-2020, B-057-2020, B-058-2020 Page 1 of 5 22 1990’s and the site has remained vacant. The property was able to retain its municipal address. Both the Official Plan of the Urban Areas of the Township of Champlain and the Township of Champlain Zoning By-Law upheld the commercial development rights on this property over time. In 2020, the property owner applied for an Official Plan Amendment and a Zoning By-law Amendment.

The purpose of these applications was to remove commercial uses of the property and rezone them to accommodate single detached dwellings. The applications to change the land use and zoning designations have been finalized and the property owner has now applied for the severances to create three additional lots.

Provincial Policy Statement

A 2020 Provincial Policy Statement (PPS) came into effect on May 1st 2020. This statement provides policy direction on matters of provincial interest related to land use planning and development. Under Section 3 of the Planning Act, where a municipality is exercising its authority affecting a planning matter, such decisions “shall be consistent with” all policy statements issued under the Act. 1.1.3 of the PPS provides the policy direction for settlement areas.

Section 1.1.3.1 Settlement areas shall be the focus of growth and development.

Section 1.1.3.2 Land use patterns within settlement areas shall be based on densities and a mix of land uses which: b) are appropriate for, and efficiently use,

CONSENT APPLICATION B-056-2020, B-057-2020, B-058-2020 Page 2 of 5 23 the infrastructure and public service facilities which are planned or available, and avoid the need for their unjustified and/or uneconomical expansion;

Official Plan from the United Counties of Prescott and Russell

The subject site is located within the ‘Urban Policy Area’ of the Official Plan for the United Counties of Prescott and Russell. The Official Plan for the United Counties of Prescott and Russell provides policies to encourage infill development in the Village Areas and provides direction regarding the conditions under which a consent for the creation of multiple lots may be considered.

7.4.2 It is the policy of this Plan that lot creation in excess of three lots, including the retained lot, from the original lot shall take place by Plan of Subdivision. For the purposes of this policy the original lot is defined as the lot as it existed as of: May 22, 1996 - in the Town of Hawkesbury, the Township of Russell, the Nation Municipality, the Village of Casselman and Champlain Township.

Exceptions to the policy limiting the number of lots which can be created by consent may also be granted by the approval authority to modify lots and blocks within an approved plan of subdivision, or within the limits of an Urban Policy Area or a Community Policy Area where the approval authority is satisfied that there is no need to proceed through the subdivision process.

2.2.6 Residential Policies (Urban Policy / Settlement Areas)

1. Council’s objectives respecting residential development in the Urban Policy Area are as follows:

b) To provide for a range and mix of low, medium and high density housing types to satisfy a broad range of residential requirements and ensure that affordable housing is available, but low rise and low density housing forms such as single-detached and semi-detached dwelling units shall continue to predominate;

Official Plan for the Urban Areas of the Township of Champlain

The proposed easement is located within the Urban Policy Area. The land use designation for the land subject to the consent application is ‘Low Density Policy Area’.

1.3 Uses permitted on all lands designated ‘Residential Low Density’ include: detached and semi-detached dwellings, duplexes, triplexes and ground-oriented (door to street) attached dwellings containing 6 units or less, secondary dwelling units, group homes, group homes converted, rooming houses, shelter accommodation, retirement homes,

CONSENT APPLICATION B-056-2020, B-057-2020, B-058-2020 Page 3 of 5 24 retirement homes converted, care facilities, bed and breakfast, home-based businesses, public utilities, open space and parks.

4.3.1 The Zoning By-law will identify those lands intended for Residential – One and Two- Unit uses. The Residential – One and Two-Unit zone category is the predominant residential zone in the Villages.

The proposed zoning change conforms to Official Plan Policies.

Township of Champlain Zoning By-Law

114 Pendleton Street is currently zoned R1 (By-law 2020-09). The properties to the North, East and South are also Zoned R1. The land to the West is Zoned “D”. “D” or the Development Zone is relatively uncommon and signifies areas which could be subject to urban expansion area. The uses in the Development Zone are not yet identified.

As the surveyor’s sketch illustrates, the applicant has proposed to create three residential lots. Each lot is proposed at 0.3 acres. The lot frontage for each lot is 22.86 meters. Both the lot area and the lot frontage exceed the minimum of the R1 Zone. As the surveyor’s sketch illustrates, the extension of Smith Street (formerly known as Elgin Street) was closed by by-law 857 in 1980. The road closures carried out over time mean that future development on adjacent Lands land will may to easily be connected by roadway to the traditional village core of Vankleek Hill.

Building Department

The Chief Building Official has provided comments for the severance application. A report is attached in Schedule A.

Public Works / Municipal Roads

A municipal road widening will be required.

Financial Implications

A review fee of $500 applies to this application.

Options/Alternatives

 Option 1: Council can support this consent application proposed.

 Option 2: Council can support this consent application with conditions.

 Option 3: Council can refuse to support this consent.

Conclusion

CONSENT APPLICATION B-056-2020, B-057-2020, B-058-2020 Page 4 of 5 25 In my view, the proposed consent applications B-056-2020, B-057-2020 and B-058-2020 are consistent with the 2020 PPS, the UCPR Official Plan and the Official Plan for the Urban Areas of the Township of Champlain. The proposed development provides additional residential housing within the village boundary of Vankleek Hill.

I am of the opinion that the application is acceptable from a planning point of view, and should be granted.

______Jennifer Laforest Paula Knudsen Senior Planner CAO

Attachments:

A – Report from the Chief Building Official B – Surveyor’s Sketch

CONSENT APPLICATION B-056-2020, B-057-2020, B-058-2020 Page 5 of 5 26

La Corporation du / The Corporation of Canton de CHAMPLAIN Township C.P./P.O. Box 343, ch. comté/County Rd. 17, L'Orignal, Ontario, K0B 1K0 (613) 675-4727 (Fax) 675-1050 Département des normes de construction et travaux Building and Works Department

CBO'S COMMENTS FOR LAND SEVERANCES September 28, 2020

Land Severances / B-056, 057, 058-2020 (roll 02 09 010 001 07400) Part Park Lot R, Part Lots 3 & 6, Lots 4 & 5, Plan 35, 114 Pendleton Street Owner: Ridge Holdings Inc., c/o John Russell

Outstanding Work Order: None Zoning: CV Severed lot (A): Conforming with explanation Retained lot (B): Conforming

General Comments: There are no buildings on this property (severed and retained lands), therefore there are no Building Code issues.

The actual zoning of the property is Commercial Village (CV), which do not permit single family dwellings as proposed in the application (Sections 6.0 and 6.1), therefore a zoning amendment is required.

The Building Department has no further comments.

Should more information be requested, please do not hesitate to contact the undersigned.

Respectfully submitted,

27 28

THE CORPORATION OF THE TOWNSHIP OF CHAMPLAIN

BY-LAW NO. 2020-62

BEING A BY-LAW TO AMEND BY-LAW NO. 2000-75

WHEREAS By-Law no. 2000-75 regulates the use of land, and the use and erection of buildings and structures within the Township of Champlain;

AND WHEREAS the Council of the Corporation of The Township of Champlain has received a request to amend By-law No. 2000-75 for a portion of the lands East of 191 Higginson Street legal description Plan 35 PT Park Lots D and E; Lots 1 to 5 Church St Lots; 5 and 6 PT Part 4 E Farmers; Ave and RP 46R1167 PT 1; and 2 RP 46R7566 Part 1, in the former Town of Vankleek Hill now in the Township of Champlain;

AND WHEREAS the Council of the Corporation of The Township of Champlain deems it advisable to amend By-law No. 2000-75 as hereinafter set forth;

NOW THEREFORE, the Council of the Corporation of the Township of Champlain enacts as follows:

1. The area affected by this By-law is located on a portion of the lands between East of 191 Higginson Street legal description Plan 35 PT Park Lots D and E; Lots 1 to 5 Church St Lots; 5 and 6 PT Part 4 E Farmers; Ave and RP 46R1167 PT 1; and 2 RP 46R7566 Part 1, in the former Town of Vankleek Hill now in the Township of Champlain as indicated by the outline on Schedule ‘A’ attached hereto and forming part of this By-law.

2. By-Law No. 2000-75 is hereby amended as follows:

(x) The area shown on Schedule ‘A’ to this By-law indicated shall henceforth be zoned R2;

a) The By-law shall become effective on the date of passing hereof, subject to the provisions of Section 34 and Section 36 of the Planning Act, R.S.O. 1990, as amended.

READ a first, second and third time this 8th day of October, 2020.

______SEAL Normand Riopel, Mayor Alison Collard, Clerk

29

SCHEDULE “A

from (R2-h) to (R2)

Area(s) affected by this by-law Schedule “A” to By-Law No. 2020-62

Zone change from (R2-h) to (R2). portion of the lands East of 191 Higginson Street legal description Plan 35 PT Park Lots D Certificate of Authentication and E; Lots 1 to 5 Church St Lots; 5 and 6 PT Part 4 E Farmers; Ave and RP 46R1167 PT 1; This is Schedule “A” to Zoning By-Law No. and 2 RP 46R7566 Part 1. 2020-62, passed the 8th day of October 2020. Prepared by Canton de Champlain Township October 1st 2020. Not to scale

___ Normand Riopel, Maire / Mayor Alison Collard, Greffière / Clerk

30

Administration REPORT NO. AD-18-2020

To: Mayor and Members of Council

From: Paula Knudsen, Chief Administrative Officer

Date: October 2 2020

Subject: Update on COVID-19

Recommendation:

BE IT RESOLVED THAT Administration Report No. AD-18-2020, dated October 2, 2020, regarding Update on COVID-19 be received and filed.

The following is a general update on the current COVID-19 pandemic for September.

There has been an uptick in cases in Ontario and in all of Canada as well. September has record cases of COVID-19 but less hospitalizations and deaths as younger people are affected this time around.

We continue to monitor all media platforms to assess the situation and follow Dr. Paul’s advice and guidance regularly. We remain prepared and vigilant for whatever orders or instructions we are given by the Province and the EOHU.

On September 19, Dr. Paul advised that the government imposed lower gather limits to private unmonitored gatherings to 10 indoor and 25 outdoor. This regulatory amendment comes with very high fines and penalties to organizers and participants and is enforceable by police officers, special constables or First Nation constables.

A temporary testing centre was opened at Calypso Water Park to reduce the traffic and wait times at the other testing centres within the EOHU area. Respectfully submitted,

______Paula Knudsen Chief Administrative Officer

31

Administration REPORT NO. AD-19-2020

To: Mayor and Members of Council

From: Alison Collard, Clerk

Date: September 29 2020

Subject: Bill 197 – Covid-19 Economic Recovery Act, 2020 – Proxy Voting

Recommendation:

BE IT RESOLVED THAT Administration Report No. AD-12-20, dated September 29th 2020, be received and By-law 2020-61 being a by-law to amend to Procedural By-law 2017-63 to allow proxy voting for members of Council, subject to certain limitations, be be brought forward for consideration.

Background:

On July 21, 2020, the province enacted the COVID-19 Economic Recovery Act, 2020, S.O. 2020, c. 18 - Bill 197 (“Recovery Act”), to provide for further amendments to the Municipal Act to allow electronic participation for Members of Council on an ongoing basis and not only during emergencies.

The Recovery Act also includes an optional provision regarding proxy voting. Section 243.1 of the Municipal Act, stipulates that the procedure by-law may provide that, in accordance with a process to be established by the clerk, a member of council may appoint another member of council as a proxy to act in their place when they are absent, subject to specific rules.

Analysis:

This report intends to inform Council of the new provisions available for proxy voting under the Municipal Act.

Specifically, Section 243.1 of the Municipal Act reads as follows:

32 Proxy vote 243.1 (1) The procedure by-law may provide that, in accordance with a process to be established by the clerk, a member of council may appoint another member of council as a proxy to act in their place when they are absent subject to the following rules: 1. A member of a local council appointed as an alternate member of the upper-tier council under section 267 may appoint a member of the upper-tier council as a proxy to act in their place when they are absent from the upper-tier council. 2. A member who is unable to attend a meeting of the upper-tier council and for whom an alternate member is appointed under section 267 shall not appoint a proxy. 3. A member appointed as an alternate member of the upper-tier council under section 268 shall not appoint a proxy. 4. A member who is unable to attend a meeting of the upper-tier council and for whom an alternate member is appointed under section 268 shall not appoint a proxy if the appointed member is acting on their behalf at the meeting. Rules re proxy votes (2) The following rules apply with respect to the appointment of another member of council to act as a proxy under subsection (1): 1. A member shall not appoint a proxy unless the proxyholder is a member of the same council as the appointing member. 2. A member shall not act as a proxy for more than one member of council at any one time. 3. The member appointing the proxy shall notify the clerk of the appointment in accordance with the process established by the clerk. 4. For the purpose of determining whether or not a quorum of members is present at any point in time, a proxyholder shall be counted as one member and shall not be counted as both the appointing member and the proxyholder. 5. A proxy shall be revoked if the appointing member or the proxyholder requests that the proxy be revoked and complies with the proxy revocation process established by the clerk. 6. Where a recorded vote is requested under section 246, the clerk shall record the name of each proxyholder, the name of the member of council for whom the proxyholder is voting and the vote cast on behalf of that member. 7. A member who appoints a proxy for a meeting shall be considered absent from the meeting for the purposes of determining whether the office of the member is vacant under clause 259 (1) (c). Pecuniary interest (3) A member who has a pecuniary interest described in subsection 5 (1) of the Municipal Conflict of Interest Act in a matter to be considered at a meeting shall not, if the interest is known to the member, appoint a proxy in respect of the matter.

2 33 Same, pre-meeting discovery (4) If, after appointing a proxy, a member discovers that they have a pecuniary interest described in subsection 5 (1) of the Municipal Conflict of Interest Act in a matter to be considered at a meeting that is to be attended by the proxyholder, the member shall, as soon as possible, (a) notify the proxyholder of the interest in the matter and indicate that the proxy will be revoked in respect of the matter; and (b) request that the clerk revoke the proxy with respect to the matter in accordance with the proxy revocation process established by the clerk. Same, post-meeting discovery (5) For greater certainty, if, after appointing a proxy, a member discovers that they have a pecuniary interest described in subsection 5 (1) of the Municipal Conflict of Interest Act in a matter that was considered at a meeting attended by the proxyholder, the appointing member shall comply with subsection 5 (3) of the Municipal Conflict of Interest Act with respect to the interest at the next meeting attended by the appointing member after they discover the interest. Conflict, etc., proxyholder (6) For greater certainty, nothing in this section authorizes a proxyholder who is disabled from participating in a meeting under the Municipal Conflict of Interest Act from participating in the meeting in the place of an appointing member. Regulations, proxy votes (7) The Minister may make regulations providing for any matters which, in the Minister’s opinion, are necessary or desirable for the purposes of this section.

Given that these new proxy voting powers would provide members of Council with additional flexibility (should they not be able to attend a meeting) and further foster a continuity of decision making, staff recommend the adoption of proxy voting, per the following provisions: • Proxy voting provisions will be in accordance with Section 243.1 of the Municipal Act, 2001. • To appoint a Council member as a proxyholder, a form prescribed by the Clerk must be completed and submitted by the appointing member to the Clerk, after the agenda for the subject Council meeting has been published and prior to the commencement of the Council meeting. • The appointing member will need to declare that they do not have a pecuniary interest with respect to a matter on the agenda and are also not able to attend the meeting in person or electronically for the same meeting of the proxy appointment. • The appointing member and the proxy holder should make every reasonable effort to determine if a pecuniary interest exists prior to a proxy appointment.

3 34 • If a pecuniary interest exists, the member(s) must take the necessary action as required by the Municipal Act and Municipal Conflict of Interest Act. • The proxy holder must confirm with the Clerk that they accept the proxy appointment prior to the commencement of the meeting. • The Clerk (at the beginning of a Council meeting) will notify members of the absent appointing member and proxyholder appointment for the meeting. • A proxyholder has the same rights as the member by whom they were appointed. • A proxyholder may act as proxy in person or electronically. • A proxy may be appointed by a member of Council who is on Parental or Pregnancy Leave. • A proxyholder may not appoint a delegate for the purposes of exercising the original appointment. • The appointing member may stipulate how votes are to be cast. • Once the proxy appointment is in effect, the appointing member confers discretionary authority to the proxyholder with respect to amendments to matters on the agenda. • Should the proxyholder not cast a vote on behalf of the absent member, it will not be considered a vote in opposition. • The proxy appointment will not apply to any new matters that were not on the agenda for the meeting. • In the event of an error in voting, the Township’s present Code of Conduct does not provide a mechanism for review of the appointed member of Council’s conduct and as such provides no recourse to the appointing member. • The appointing member shall not be counted for quorum and shall be marked absent from the meeting, in accordance with the Township’s procedure by-law and the Municipal Act. • If the appointing member, who was to be absent, and after notification has been provided in writing to the Clerk, attends the Council meeting before the start of the meeting, the proxy appointment shall immediately be withdrawn from the meeting, and the appointing member shall assume their position at the Council meeting. • After the start of a Council meeting, should a member decide to leave the meeting they may not appoint a proxyholder at that time for the remainder of the meeting. • The appointing member may rescind a proxy appointment any time prior to the commencement of a Council meeting, using a form prescribed by the Clerk .

4 35 • A proxy appointment does not apply to any duties or responsibilities outside of a meeting. Financial Implications:

None.

Options/Alternatives:

Option 1 – Council can approve the recommendaton and bring forward By-law 2020- 61 for adoption as presented;

Option 2 – Council could decide to make amendments to the proposed By-law before adoption;

Option 3 – Council can decide not to adopt an amendment to the Procedural By-law to allow for proxy voting at this time.

To date, it would appear that very few municipalities have introduced proxy voting given the amendments made to the Municipal Act to allow electronic participation for Members of Council on an ongoing basis and not only during emergencies. The new concept of proxy voting has the potential for regulations to be implemented, which may require further amendments to the procedures. Should Council decide not to allow proxy voting at this time, the Procedural By-law can be amended in the future to include new provisions.

Conclusion:

The Province is providing municipalities with the flexibility to choose to allow proxy votes for municipal council members who are absent. This power helps to ensure continuing representation of constituents’ interest on municipal councils when a member is unable to attend in person.

Respectfully submitted,

______Alison Collard, Clerk Paula Knudsen, CAO

Attachment 1: Draft By-law 2020-61 Attachment 2: Council Proxy Appointment Form

5 36 TOWNSHIP OF CHAMPLAIN APPOINTMENT OF A PROXY BY A COUNCIL MEMBER In accordance with 243.1 of the Municipal Act, 2001, as amended, and in accordance with Section 19.2 of Champlain Township Procedure By-Law 2017-63

Name of Councillor making the appointment:

Council Meeting Date: (Please indicate Regular, Special or In Camera)

Agenda Item(s) for which the proxy is being appointed:

Name of Councillor appointed as proxyholder:

I , ______, declare that I do not have a pecuniary interest (direct/indirect/deemed) with the agenda items listed above, and I hereby appoint the above named Councillor to act on my behalf in respect to these agenda items listed. I understand that the Councillor appointed as my proxy does not have a pecuniary interest (direct/indirect/deemed) with the agenda items listed above.

Date: ______Signature: ______

Revocation: I revoke the above proxy appointment.

Date: ______Signature: ______

37 38 39 ACCOUNTS PRESENTED TO COUNCIL COMPTES PRÉSENTÉS AU CONSEIL

REGULAR MEETING RÉUNION RÉGULIÈRE ACCOUNTS COMPTES

OCTOBER 8, 2020 LE 8 OCTOBRE 2020

40 CANTON DE CHAMPLAIN TOWNSHIP AP5090 Page :1 Cheque Register-Summary-Bank Date : Oct 01, 2020 Time :8:53 am

Vendor : 100A01 To ZYCO01 Seq : Cheque No. Status : All Pay Date : 01-Sep-2020 To 30-Sep-2020 Bank : 3 - SCOTIA BANK To 4 - UTILITIES ACCOUNT Medium : M=Manual C=Computer E=EFT-PA

Cheque # Cheque Date Vendor Vendor Name Status Batch Medium Amount

41577 08-Sep-2020 AALT01 AALTO TECHNOLOGIES Issued 388 C 74.41 41578 08-Sep-2020 BELL02 BELL CANADA Issued 388 C 683.48 41579 08-Sep-2020 BELL09 BELL MOBILITY INC Issued 388 C 69.27 41580 08-Sep-2020 BERT04 BERTRAND SUPPLIES Issued 388 C 381.60 41581 08-Sep-2020 BLUE01 BLUE CORNER PLUMBING Issued 388 C 1,345.32 41582 08-Sep-2020 BOLD01 BOLDUC ALAIN Issued 388 C 275.06 41583 08-Sep-2020 CANA10 CANADIAN TIRE 157 Issued 388 C 74.88 41584 08-Sep-2020 CINT01 CINTAS CANADA LIMITED Issued 388 C 189.71 41585 08-Sep-2020 CYNT01 CYNTHIA MARTIN PETTY CASH Issued 388 C 99.80 41586 08-Sep-2020 DLWA01 D & L WASTE DISPOSAL Issued 388 C 310.75 41587 08-Sep-2020 FRES02 FRESHCO Issued 388 C 792.72 41588 08-Sep-2020 GROU01 GROUPE MATERIAUX GODIN INC. Issued 388 C 54.95 41589 08-Sep-2020 HERB01 HERB'O'DEM INC Issued 388 C 90.40 41590 08-Sep-2020 JLRI01 J.L. RICHARDS & ASSOCIATES LTD Issued 388 C 4,395.70 41591 08-Sep-2020 LABE07 LABELLE, SUZANNE Issued 388 C 64.90 41592 08-Sep-2020 MACE01 MAC EWEN PETROLEUM INC. Issued 388 C 319.29 41593 08-Sep-2020 MAXI02 MAXIBURO LTEE Issued 388 C 49.82 41594 08-Sep-2020 S.DUV01 S. DUVAL RENOVATION Issued 388 C 1,749.24 41595 08-Sep-2020 TELI01 TELIZON INC Issued 388 C 41.21 41596 08-Sep-2020 TOWN13 TOWNSHIP OF ALFRED & PLANTAGENET - COUNCIL'SIssued GOLF 388 C 100.00 41597 08-Sep-2020 TROP02 TROPHY HILL/DIVISION OF 8152098 CANADA INCIssued 388 C 238.92 41598 08-Sep-2020 UPSC01 UPS CANADA LTD Issued 388 C 38.07 41599 08-Sep-2020 VANK10 VANKLEEK HILL HOME HARDWARE Issued 388 C 1,985.64 41600 08-Sep-2020 VANK17 VANKLEEK HILL VETERINARY SERVICE Issued 388 C 138.99 41601 08-Sep-2020 VANK25 VANKLEEK HILL FOODLAND Issued 388 C 29.90 41602 08-Sep-2020 XERO01 XEROX CANADA LTD Issued 388 C 1,467.40 41603 08-Sep-2020 ARCH01 ARCHAMBAULT Issued 389 C 1,068.70 41604 08-Sep-2020 ATAN01 ATANASOV, NIKOLAY Issued 389 C 210.00 41605 08-Sep-2020 AUGE01 AUGER, MADELEINE Issued 389 C 50.00 41606 08-Sep-2020 BELA03 BELANGER, CLAUDETTE Issued 389 C 50.00 41607 08-Sep-2020 BERT04 BERTRAND SUPPLIES Issued 389 C 44.66 41608 08-Sep-2020 CHAR12 CHARBONNEAU, SUZANNE Issued 389 C 50.00 41609 08-Sep-2020 DENS01 DENSMORE, MARTIN D Issued 389 C 601.99 41610 08-Sep-2020 DIST01 DISTRIBUTION PURE-CHEM Issued 389 C 688.61 41611 08-Sep-2020 DLWA01 D & L WASTE DISPOSAL Issued 389 C 310.75 41612 08-Sep-2020 EMON01 EMOND HARNDEN LLP Issued 389 C 14,082.63 41613 08-Sep-2020 GIRO03 GIROUX, SUSIE Issued 389 C 56.00 41614 08-Sep-2020 GROU01 GROUPE MATERIAUX GODIN INC. Issued 389 C 30.62 41615 08-Sep-2020 HARD02 HARDY, MADELEINE Issued 389 C 50.00 41616 08-Sep-2020 HAWK06 HAWKESBURY LUMBER CO LTD Issued 389 C 15.80 41617 08-Sep-2020 HERB01 HERB'O'DEM INC Issued 389 C 192.10 41618 08-Sep-2020 HOLM01 HOLMES DANIEL M. Issued 389 C 639.67 41619 08-Sep-2020 HUNT02 HUNTER'S PLUMBING INC Issued 389 C 402.28 41620 08-Sep-2020 JONE02 JONES, JUDITH Issued 389 C 50.00 41621 08-Sep-2020 JUIL01 JUILLET DENIS Issued 389 C 1,017.00 41622 08-Sep-2020 LAFL01 GFL ENVIRONMENTAL INC Issued 389 C 8,368.63 41623 08-Sep-2020 LIBR02 LIBRARY SERVICES CENTRE Issued 389 C 507.15 41624 08-Sep-2020 LISA01 LISA BURROUGHS -, PETTY CASH Issued 389 C 119.75 41625 08-Sep-2020 MACE01 MAC EWEN PETROLEUM INC. Issued 389 C 30.00 41626 08-Sep-2020 MALL01 MALLETTE, LINE Issued 389 C 56.00 41627 08-Sep-2020 MAXI02 MAXIBURO LTEE Issued 389 C 655.72 41628 08-Sep-2020 MIKE01 MIKE'S WASTE DISPOSAL INC. Issued 389 C 40,666.88 41629 08-Sep-2020 MILL03 MILLETTE, ANNIE Issued 389 C 56.00 41630 08-Sep-2020 MULT01 MULTI-LINK IT SOLUTIONS Issued 389 C 1,023.67

41 CANTON DE CHAMPLAIN TOWNSHIP AP5090 Page :2 Cheque Register-Summary-Bank Date : Oct 01, 2020 Time :8:53 am

Vendor : 100A01 To ZYCO01 Seq : Cheque No. Status : All Pay Date : 01-Sep-2020 To 30-Sep-2020 Bank : 3 - SCOTIA BANK To 4 - UTILITIES ACCOUNT Medium : M=Manual C=Computer E=EFT-PA

Cheque # Cheque Date Vendor Vendor Name Status Batch Medium Amount

Bank : 3 SCOTIA BANK 41631 08-Sep-2020 PARI08 PARISIEN, PIERRE Issued 389 C 135.00 41632 08-Sep-2020 PETT02 PETTY CASH Issued 389 C 37.00 41633 08-Sep-2020 PURO01 PUROLATOR INC Issued 389 C 15.07 41634 08-Sep-2020 PUTE01 PUTER TUTER Issued 389 C 282.50 41635 08-Sep-2020 RIOP04 RIOPEL, CECILE Issued 389 C 75.00 41636 08-Sep-2020 RODR02 RODRIGUES, CELIA Issued 389 C 50.00 41637 08-Sep-2020 TROP02 TROPHY HILL/DIVISION OF 8152098 CANADA INCIssued 389 C 50.85 41638 08-Sep-2020 WART01 WART, BEATRICE Issued 389 C 56.00 41639 09-Sep-2020 AALT01 AALTO TECHNOLOGIES Issued 390 C 322.45 41640 09-Sep-2020 BEAU01 BEAU'S ALL NATURAL BREWING CO. LTD Issued 390 C 500.00 41641 09-Sep-2020 BENS03 BENSON Issued 390 C 1,030.78 41642 09-Sep-2020 BERL01 BERLINGUETTE, CARL AND BERLINGUETTE, AMELIEIssued 390 C 500.00 41643 09-Sep-2020 BERT04 BERTRAND SUPPLIES Issued 390 C 240.24 41644 09-Sep-2020 BRAN02 BRANDT TRACTOR LTD - OTTAWA Issued 390 C 135.98 41645 09-Sep-2020 CANA22 CANADIAN LINEN AND UNIFORM Issued 390 C 334.26 41646 09-Sep-2020 COLA01 COLACEM CANADA INC Issued 390 C 33,951.29 41647 09-Sep-2020 DUPU02 G.DUPUIS PAVING & INTERLOCK INC Issued 390 C 80.80 41648 09-Sep-2020 EAST02 EASTERN ONTARIO READY- MIX INC Issued 390 C 847.50 41649 09-Sep-2020 EQUI04 EQUIPEMENT LOURDS PAPINEAU INC Issued 390 C 101.14 41650 09-Sep-2020 EXPS01 EXP SERVICES INC Issued 390 C 3,056.65 41651 09-Sep-2020 GILL04 GILLES DUPONT GENERAL CONTRACTOR INCIssued 390 C 1,500.00 41652 09-Sep-2020 GROU01 GROUPE MATERIAUX GODIN INC. Issued 390 C 88.68 41653 09-Sep-2020 HAWK16 HAWKESBURY SERVICE TELECOM LTD Issued 390 C 2,135.46 41654 09-Sep-2020 HOWE02 HOWES FARM EQUIPMENT INC Issued 390 C 6.78 41655 09-Sep-2020 MAIN01 MAIN INDUSTRIAL SALES LTD Issued 390 C 49.58 41656 09-Sep-2020 MAUR01 MAURICE DUVAL EXCAVATION INC Issued 390 C 1,230.57 41657 09-Sep-2020 POUP01 POUPART EXCAVATION Issued 390 C 6,664.68 41658 09-Sep-2020 SERV03 SERVICE HYDRAULIQUE D'ARGENTEUIL INC Issued 390 C 4,269.95 41659 09-Sep-2020 SPRO01 SPROULE POWERLINE CONSTRUCTION Issued 390 C 1,509.91 41660 09-Sep-2020 TANG02 TANGHEY PROPERTIES LTD Issued 390 C 16,561.01 41661 09-Sep-2020 TOIT01 TOITURES GALLI Issued 390 C 4,717.75 41662 09-Sep-2020 VANK10 VANKLEEK HILL HOME HARDWARE Issued 390 C 634.12 41663 09-Sep-2020 124952 124952 CANADA INC Issued 391 C 500.00 41664 09-Sep-2020 ADRD01 A.D.R. DISTRIBUTION Issued 391 C 96.00 41665 09-Sep-2020 BELL13 BELL MOBILITY INC Issued 391 C 658.69 41666 09-Sep-2020 BLUE01 BLUE CORNER PLUMBING Issued 391 C 23.90 41667 09-Sep-2020 CAMP13 CAMPEAU, LUCIE Issued 391 C 500.00 41668 09-Sep-2020 COTE13 COTE, LUC AND SEGUIN, CAROLE Issued 391 C 4,000.00 41669 09-Sep-2020 DENI01 DENIS MARC Issued 391 C 200.00 41670 09-Sep-2020 DIST01 DISTRIBUTION PURE-CHEM Issued 391 C 1,090.40 41671 09-Sep-2020 DLWA01 D & L WASTE DISPOSAL Issued 391 C 310.75 41672 09-Sep-2020 EMON01 EMOND HARNDEN LLP Issued 391 C 166.11 41673 09-Sep-2020 FRES01 FRESKOS RESTAURANT-DELI Issued 391 C 95.95 41674 09-Sep-2020 GARV01 GARVIN, DALE Issued 391 C 100.00 41675 09-Sep-2020 GOUG04 GOUGEON, JEAN-VINCENT AND BRISSON, ANDREEIssued 391 C 100.00 41676 09-Sep-2020 GOUL02 GOULET, ANDRE AND GOULET, CLAIRE Issued 391 C 100.00 41677 09-Sep-2020 HORT01 TIM HORTONS Issued 391 C 54.19 41678 09-Sep-2020 HUSK01 HUSK, PETER AND HUSK, HELENE Issued 391 C 500.00 41679 09-Sep-2020 LALI06 LALIBERTE, STEPHANE Issued 391 C 100.00 41680 09-Sep-2020 MAXI02 MAXIBURO LTEE Issued 391 C 203.39 41681 09-Sep-2020 MINI07 MINISTRY OF FINANCE Issued 391 C 169,971.00 41682 09-Sep-2020 PICH05 PICHE, JEAN-MAURICE AND PICHE, LISE Issued 391 C 100.00 41683 09-Sep-2020 PORT04 PORTES DE GARAGE CHRISTIAN BOUCHER Issued 391 C 2,796.75

42 CANTON DE CHAMPLAIN TOWNSHIP AP5090 Page :3 Cheque Register-Summary-Bank Date : Oct 01, 2020 Time :8:53 am

Vendor : 100A01 To ZYCO01 Seq : Cheque No. Status : All Pay Date : 01-Sep-2020 To 30-Sep-2020 Bank : 3 - SCOTIA BANK To 4 - UTILITIES ACCOUNT Medium : M=Manual C=Computer E=EFT-PA

Cheque # Cheque Date Vendor Vendor Name Status Batch Medium Amount

Bank : 3 SCOTIA BANK 41684 09-Sep-2020 ROMC01 ROMCO Issued 391 C 248.13 41685 09-Sep-2020 SINC01 SINCENNES, RICHARD Issued 391 C 504.20 41686 09-Sep-2020 THER02 THE REVIEW Issued 391 C 405.67 41687 09-Sep-2020 TOWN05 TOWNSHIP OF CHAMPLAIN Issued 391 C 4,580.00 41688 09-Sep-2020 TRAI01 TRAITEMENT D'EAU DESFORGES WATER TREATMENTIssued 391 C 154.13 41689 09-Sep-2020 TRIB01 TRIBUNE /EXPRESS Issued 391 C 406.80 41690 10-Sep-2020 ELEV01 ELEVATE COMMUNICATIONS Issued 396 C 2,500.00 41691 10-Sep-2020 ONTA15 ONTARIO MUNICIPAL EMPLOYEES RETIREMENTIssued SYSTEM 396 C 40,956.46 41692 10-Sep-2020 RECE11 RECEIVER GENERAL Issued 398 C 1,299.50 41693 14-Sep-2020 AVRO02 AVRON SCHOOL & DAYCARE SUPPLIES INC Issued 400 C 567.38 41694 14-Sep-2020 BERT04 BERTRAND SUPPLIES Issued 400 C 349.72 41695 14-Sep-2020 BLUE01 BLUE CORNER PLUMBING Issued 400 C 115.83 41696 14-Sep-2020 BRAZ01 BRAZEAU SANITATION INC Issued 400 C 1,209.10 41697 14-Sep-2020 CAMP09 CAMPUS DISCOUNT Issued 400 C 104.41 41698 14-Sep-2020 CANA10 CANADIAN TIRE 157 Issued 400 C 97.64 41699 14-Sep-2020 DEER01 JOHN DEERE FINANCIAL Issued 400 C 20.97 41700 14-Sep-2020 DIST01 DISTRIBUTION PURE-CHEM Issued 400 C 177.62 41701 14-Sep-2020 DLWA01 D & L WASTE DISPOSAL Issued 400 C 310.75 41702 14-Sep-2020 FIRE05 FIREFIXX Issued 400 C 6,222.51 41703 14-Sep-2020 GROU01 GROUPE MATERIAUX GODIN INC. Issued 400 C 628.86 41704 14-Sep-2020 HANS01 HANS BAUER ELECTRIC INC. Issued 400 C 864.44 41705 14-Sep-2020 HAWK06 HAWKESBURY LUMBER CO LTD Issued 400 C 106.20 41706 14-Sep-2020 HAWK16 HAWKESBURY SERVICE TELECOM LTD Issued 400 C 242.54 41707 14-Sep-2020 HCLD01 HCL DISTRIBUTION INC Issued 400 C 105.00 41708 14-Sep-2020 LAFL01 GFL ENVIRONMENTAL INC Issued 400 C 9,156.52 41709 14-Sep-2020 LEGA04 LEGAULT MECHANICAL INC. Issued 400 C 152.55 41710 14-Sep-2020 LEVA01 LEVAC PROPANE INC. Issued 400 C 227.18 41711 14-Sep-2020 LIBR02 LIBRARY SERVICES CENTRE Issued 400 C 187.33 41712 14-Sep-2020 MJST01 MJ'S TRUCK & TRAILER REPAIR Issued 400 C 412.34 41713 14-Sep-2020 MULT01 MULTI-LINK IT SOLUTIONS Issued 400 C 1,023.67 41714 14-Sep-2020 PURO01 PUROLATOR INC Issued 400 C 9.06 41715 14-Sep-2020 SANI02 SANI GEAR INC Issued 400 C 550.71 41716 14-Sep-2020 SMIT01 SMITH BARRY Issued 400 C 609.96 41717 14-Sep-2020 TANG02 TANGHEY PROPERTIES LTD Issued 400 C 2,640.00 41718 14-Sep-2020 THER02 THE REVIEW Issued 400 C 2,997.34 41719 14-Sep-2020 THIB03 THIBAULT & ASSOCIES Issued 400 C 5,240.94 41720 14-Sep-2020 TROP02 TROPHY HILL/DIVISION OF 8152098 CANADA INCIssued 400 C 2,817.09 41721 14-Sep-2020 VANK10 VANKLEEK HILL HOME HARDWARE Issued 400 C 834.92 41722 14-Sep-2020 WOST01 W.O. STINSON & SON LTD Issued 400 C 29,531.27 41724 30-Sep-2020 CATH01 CATHOLIC DISTRICT SCHOOL BOARD Issued 402 C 69,749.41 41725 30-Sep-2020 CONS01 CONSEIL DE DISTRICT DES ECOLES CATHOLIQUESIssued DE 402 C 180,366.45 41726 30-Sep-2020 CONS02 CONSEIL DES ECOLES PUBLIQUES DE L'EST Issued 402 C 38,221.74 41727 30-Sep-2020 CORP01 CORPORATION OF THE UNITED COUNTIES OFIssued 402 C 1,117,102.00 41728 30-Sep-2020 UPPE01 UPPER CANADA DISTRICT SCHOOL BOARD Issued 402 C 267,589.67 41729 18-Sep-2020 ADRD01 A.D.R. DISTRIBUTION Issued 403 C 77.73 41730 18-Sep-2020 ALEX01 ALEXANDER, DIANE Issued 403 C 18.00 41731 18-Sep-2020 APAQ01 A. PAQUETTE GARAGE Issued 403 C 599.60 41732 18-Sep-2020 BERL01 BERLINGUETTE, CARL AND BERLINGUETTE, AMELIEIssued 403 C 2,000.00 41733 18-Sep-2020 BERT24 BERTRAND, FRANCIS AND SENECAL, DAPHNEEIssued 403 C 100.00 41734 18-Sep-2020 BIGU01 BIGUS, DONOVAN Issued 403 C 100.00 41735 18-Sep-2020 BLUE01 BLUE CORNER PLUMBING Issued 403 C 477.88 41736 18-Sep-2020 BRUN16 BRUNETTE, EMANUELLE AND DESPATIE, MARIE-FRANCEIssued 403 C 66.00 41737 18-Sep-2020 CHAR45 CHARTRAND, ERIC AND LAFRANCE, VICKY Issued 403 C 100.00

43 CANTON DE CHAMPLAIN TOWNSHIP AP5090 Page :4 Cheque Register-Summary-Bank Date : Oct 01, 2020 Time :8:53 am

Vendor : 100A01 To ZYCO01 Seq : Cheque No. Status : All Pay Date : 01-Sep-2020 To 30-Sep-2020 Bank : 3 - SCOTIA BANK To 4 - UTILITIES ACCOUNT Medium : M=Manual C=Computer E=EFT-PA

Cheque # Cheque Date Vendor Vendor Name Status Batch Medium Amount

Bank : 3 SCOTIA BANK 41738 18-Sep-2020 DIST01 DISTRIBUTION PURE-CHEM Issued 403 C 120.99 41739 18-Sep-2020 FRAN03 FRANK COWAN COMPANY LIMITED Issued 403 C 1,875.40 41740 18-Sep-2020 GAUT24 GAUTHIER, FRANCOIS Issued 403 C 100.00 41741 18-Sep-2020 KING01 KING GARAGE Issued 403 C 468.95 41742 18-Sep-2020 LALA07 LALANDE, STEPHANE AND CARRIERE, ANNICKIssued 403 C 100.00 41743 18-Sep-2020 LALO39 LALONDE, SACHA Issued 403 C 100.00 41744 18-Sep-2020 LALO40 LALONDE, MARTIN AND BOURGON, ANNE-MARIEIssued 403 C 100.00 41745 18-Sep-2020 LALO41 LALONDE-MENARD, MAXIME AND MAISONNEUVE,Issued VALERIE 403 C 100.00 41746 18-Sep-2020 LANI02 LANIEL, YVES AND LANIEL, LOUISE Issued 403 C 100.00 41747 18-Sep-2020 LAPL01 LAPLANTE CADILLAC CHEVROLET BUICK GMCIssued 403 C 459.60 41748 18-Sep-2020 PARE07 PARENT, JACQUES LEANDRE AND GAGNON, MARIEIssued FRANCE 403 C 33.00 41749 18-Sep-2020 PLOU07 PLOUFFE, ROCH AND PLOUFFE, DOMINIC Issued 403 C 100.00 41750 18-Sep-2020 SAUV13 SAUVE, NORMAND Issued 403 C 214.70 41751 18-Sep-2020 SIMA09 SIMARD, NIKKI Issued 403 C 135.00 41752 18-Sep-2020 ST-JU02 ST-JULES, JOCELYN AND GIGUERE, JOANNE Issued 403 C 100.00 41753 18-Sep-2020 XERO01 XEROX CANADA LTD Issued 403 C 1,330.26 41755 25-Sep-2020 AMYO01 AMYOT, MARC-ANDRE AND LACHAINE, VALERIEIssued 408 C 66.00 41756 25-Sep-2020 ARCH01 ARCHAMBAULT Issued 408 C 455.81 41757 25-Sep-2020 BATE02 BATES, LAUREL ANNE Issued 408 C 50.00 41758 25-Sep-2020 BERT04 BERTRAND SUPPLIES Issued 408 C 625.35 41759 25-Sep-2020 BISS04 BISSONNETTE, ANNETTE Issued 408 C 100.00 41760 25-Sep-2020 BOBS01 BOB'S LAWN CUTTING & TRIMMING Issued 408 C 6,071.52 41761 25-Sep-2020 BYHA02 BYHAM, ROBERT AND BYHAM, DIANE Issued 408 C 106.00 41762 25-Sep-2020 CHAR49 CHARLEBOIS, CHRISTIAN AND CHARLEBOIS, JOANNEIssued 408 C 2,000.00 41763 25-Sep-2020 CINT01 CINTAS CANADA LIMITED Issued 408 C 189.71 41764 25-Sep-2020 CORP01 CORPORATION OF THE UNITED COUNTIES OFIssued 408 C 658.86 41765 25-Sep-2020 CORP02 CORP. TOWN OF HAWKESBURY Issued 408 C 94,935.44 41766 25-Sep-2020 DENI01 DENIS MARC Issued 408 C 200.00 41767 25-Sep-2020 EDIT02 EDITIONS PETITE MINE Issued 408 C 581.96 41768 25-Sep-2020 FRET01 FRETZ, MAURICE AND SEMENIUK, LINDA Issued 408 C 100.00 41769 25-Sep-2020 HOLM01 HOLMES DANIEL M. Issued 408 C 182.90 41770 25-Sep-2020 IGSH01 I.G.S. HAWKESBURY Issued 408 C 910.63 41771 25-Sep-2020 JGBA01 J.G. BARRETTE ELECTRIC LTD. Issued 408 C 24.14 41772 25-Sep-2020 KING07 KING, PETER AND KING, JOAN Issued 408 C 100.00 41773 25-Sep-2020 LABE05 LABELLE, FRANCOIS Issued 408 C 50.00 41774 25-Sep-2020 LAMA04 LAMARCHE, CHARLES Issued 408 C 56.00 41775 25-Sep-2020 LISA01 LISA BURROUGHS -, PETTY CASH Issued 408 C 134.05 41776 25-Sep-2020 MENA03 MENARD, JOSEE Issued 408 C 56.00 41777 25-Sep-2020 MIKE01 MIKE'S WASTE DISPOSAL INC. Issued 408 C 40,077.78 41778 25-Sep-2020 MINI12 MINISTER OF FINANCE/ MTO Issued 408 C 8.25 41779 25-Sep-2020 OVER08 OVERDRIVE INC Issued 408 C 489.74 41780 25-Sep-2020 PETE01 PETERSON, JOANNE Issued 408 C 106.20 41781 25-Sep-2020 SABO06 SABOURIN, ROBERT Issued 408 C 90.00 41782 25-Sep-2020 SINC01 SINCENNES, RICHARD Issued 408 C 16.95 41783 25-Sep-2020 ST-JE08 ST-JEAN, ANNE Issued 408 C 56.00 41784 25-Sep-2020 TIMM01 TIMMERMAN, NICOLE Issued 408 C 50.00 41785 25-Sep-2020 TROP02 TROPHY HILL/DIVISION OF 8152098 CANADA INCIssued 408 C 706.25 41786 25-Sep-2020 UPSC01 UPS CANADA LTD Issued 408 C 23.04 41787 25-Sep-2020 VANK06 VANKLEEK HILL COUNTRY DEPOT Issued 408 C 175.72 EFT-151 01-Sep-2020 BELL01 BELL CANADA Issued 379 E 131.33 EFT-152 01-Sep-2020 BELL01 BELL CANADA Issued 379 E 124.89 EFT-153 01-Sep-2020 BELL01 BELL CANADA Issued 379 E 130.09 EFT-154 01-Sep-2020 BELL01 BELL CANADA Issued 379 E 144.04

44 CANTON DE CHAMPLAIN TOWNSHIP AP5090 Page :5 Cheque Register-Summary-Bank Date : Oct 01, 2020 Time :8:53 am

Vendor : 100A01 To ZYCO01 Seq : Cheque No. Status : All Pay Date : 01-Sep-2020 To 30-Sep-2020 Bank : 3 - SCOTIA BANK To 4 - UTILITIES ACCOUNT Medium : M=Manual C=Computer E=EFT-PA

Cheque # Cheque Date Vendor Vendor Name Status Batch Medium Amount

Bank : 3 SCOTIA BANK EFT-155 01-Sep-2020 BELL01 BELL CANADA Issued 379 E 565.12 EFT-156 01-Sep-2020 BELL01 BELL CANADA Issued 379 E 89.22 EFT-157 01-Sep-2020 BELL01 BELL CANADA Issued 379 E 315.69 EFT-158 01-Sep-2020 BELL01 BELL CANADA Issued 379 E 88.45 EFT-159 01-Sep-2020 BELL01 BELL CANADA Issued 379 E 210.18 EFT-160 01-Sep-2020 BELL01 BELL CANADA Issued 379 E 52.41 EFT-161 01-Sep-2020 BELL01 BELL CANADA Issued 379 E 57.72 EFT-162 01-Sep-2020 BELL01 BELL CANADA Issued 379 E 49.87 EFT-163 01-Sep-2020 BELL01 BELL CANADA Issued 379 E 57.72 EFT-164 01-Sep-2020 BELL01 BELL CANADA Issued 379 E 149.61 EFT-165 01-Sep-2020 BELL01 BELL CANADA Issued 379 E 130.63 EFT-166 01-Sep-2020 BELL01 BELL CANADA Issued 379 E 69.47 EFT-167 01-Sep-2020 BELL01 BELL CANADA Issued 379 E 57.72 EFT-168 01-Sep-2020 BELL01 BELL CANADA Issued 379 E 48.49 EFT-97 02-Sep-2020 ENBR01 ENBRIDGE Issued 379 E 88.50 EFT-98 02-Sep-2020 ENBR01 ENBRIDGE Issued 379 E 111.12 EFT-99 02-Sep-2020 ENBR01 ENBRIDGE Issued 379 E 89.79 EFT-100 02-Sep-2020 ENBR01 ENBRIDGE Issued 379 E 99.34 EFT-101 02-Sep-2020 ENBR01 ENBRIDGE Issued 379 E 82.13 EFT-102 02-Sep-2020 ENBR01 ENBRIDGE Issued 379 E 82.76 EFT-103 02-Sep-2020 ENBR01 ENBRIDGE Issued 379 E 82.76 EFT-104 02-Sep-2020 ENBR01 ENBRIDGE Issued 379 E 83.72 EFT-105 02-Sep-2020 ENBR01 ENBRIDGE Issued 379 E 174.82 EFT-106 02-Sep-2020 ENBR01 ENBRIDGE Issued 379 E 94.93 EFT-107 02-Sep-2020 ENBR01 ENBRIDGE Issued 379 E 176.43 EFT-108 02-Sep-2020 ENBR01 ENBRIDGE Issued 379 E 128.99 EFT-323 02-Sep-2020 HYDR02 HYDRO ONE NETWORKS INC. Issued 379 E 29.80 EFT-14 02-Sep-2020 BELL05 BELL CANADA Issued 379 E 176.87 EFT-15 02-Sep-2020 BELL05 BELL CANADA Issued 379 E 98.33 EFT-8 02-Sep-2020 SHAW01 SHAW DIRECT Issued 379 E 94.89 EFT-324 02-Sep-2020 HYDR02 HYDRO ONE NETWORKS INC. Cancelled 380 E -44.65 EFT-148 04-Sep-2020 BELL01 BELL CANADA Cancelled 386 E -424.91 EFT-345 08-Sep-2020 HYDR02 HYDRO ONE NETWORKS INC. Issued 384 E 45.24 EFT-346 08-Sep-2020 HYDR02 HYDRO ONE NETWORKS INC. Issued 384 E 54.07 EFT-347 08-Sep-2020 HYDR02 HYDRO ONE NETWORKS INC. Issued 384 E 567.45 EFT-348 08-Sep-2020 HYDR02 HYDRO ONE NETWORKS INC. Issued 384 E 47.85 EFT-349 08-Sep-2020 HYDR02 HYDRO ONE NETWORKS INC. Issued 384 E 33.94 EFT-350 08-Sep-2020 HYDR02 HYDRO ONE NETWORKS INC. Issued 384 E 942.56 EFT-351 08-Sep-2020 HYDR02 HYDRO ONE NETWORKS INC. Issued 384 E 257.53 EFT-352 08-Sep-2020 HYDR02 HYDRO ONE NETWORKS INC. Issued 384 E 342.43 EFT-353 08-Sep-2020 HYDR02 HYDRO ONE NETWORKS INC. Issued 384 E 29.69 EFT-354 08-Sep-2020 HYDR02 HYDRO ONE NETWORKS INC. Issued 384 E 66.94 EFT-355 08-Sep-2020 HYDR02 HYDRO ONE NETWORKS INC. Issued 384 E 192.94 EFT-170 09-Sep-2020 BELL01 BELL CANADA Issued 379 E 309.71 EFT-109 09-Sep-2020 ENBR01 ENBRIDGE Issued 379 E 76.06 EFT-110 09-Sep-2020 ENBR01 ENBRIDGE Issued 379 E 457.31 EFT-5 10-Sep-2020 WORK01 WORKPLACE SAFETY & INS. BOARD Issued 394 E 7,835.41 EFT-3 10-Sep-2020 MINI01 MINISTER OF FINANCE (EHT) Issued 394 E 5,418.66 EFT-171 01-Sep-2020 BELL01 BELL CANADA Issued 379 E 210.18 EFT-172 07-Sep-2020 BELL01 BELL CANADA Cancelled 406 E 57.72 EFT-173 07-Sep-2020 BELL01 BELL CANADA Issued 406 E 57.72 EFT-174 07-Sep-2020 BELL01 BELL CANADA Cancelled 406 E 130.63 EFT-175 07-Sep-2020 BELL01 BELL CANADA Issued 406 E 57.72

45 CANTON DE CHAMPLAIN TOWNSHIP AP5090 Page :6 Cheque Register-Summary-Bank Date : Oct 01, 2020 Time :8:53 am

Vendor : 100A01 To ZYCO01 Seq : Cheque No. Status : All Pay Date : 01-Sep-2020 To 30-Sep-2020 Bank : 3 - SCOTIA BANK To 4 - UTILITIES ACCOUNT Medium : M=Manual C=Computer E=EFT-PA

Cheque # Cheque Date Vendor Vendor Name Status Batch Medium Amount

Bank : 3 SCOTIA BANK EFT-176 07-Sep-2020 BELL01 BELL CANADA Issued 406 E 69.47 EFT-177 07-Sep-2020 BELL01 BELL CANADA Issued 406 E 49.87 EFT-178 07-Sep-2020 BELL01 BELL CANADA Issued 406 E 149.61 EFT-179 07-Sep-2020 BELL01 BELL CANADA Issued 406 E 309.71 EFT-16 01-Sep-2020 BELL05 BELL CANADA Issued 406 E 176.87 EFT-111 16-Sep-2020 ENBR01 ENBRIDGE Issued 406 E 91.13 EFT-9 15-Sep-2020 SHAW01 SHAW DIRECT Issued 406 E 94.89 EFT-172 28-Sep-2020 BELL01 BELL CANADA Cancelled 406 E -57.72 EFT-174 28-Sep-2020 BELL01 BELL CANADA Cancelled 406 E -130.63 EFT-180 07-Sep-2020 BELL01 BELL CANADA Issued 406 E 57.72 EFT-181 07-Sep-2020 BELL01 BELL CANADA Issued 406 E 130.63

46 CANTON DE CHAMPLAIN TOWNSHIP AP5090 Page :7 Cheque Register-Summary-Bank Date : Oct 01, 2020 Time :8:53 am

Vendor : 100A01 To ZYCO01 Seq : Cheque No. Status : All Pay Date : 01-Sep-2020 To 30-Sep-2020 Bank : 3 - SCOTIA BANK To 4 - UTILITIES ACCOUNT Medium : M=Manual C=Computer E=EFT-PA

Cheque # Cheque Date Vendor Vendor Name Status Batch Medium Amount

EFT-326 03-Sep-2020 HYDR02 HYDRO ONE NETWORKS INC. Issued 384 E 31.77 EFT-327 03-Sep-2020 HYDR02 HYDRO ONE NETWORKS INC. Issued 384 E 233.24 EFT-328 03-Sep-2020 HYDR02 HYDRO ONE NETWORKS INC. Issued 384 E 28.30 EFT-329 03-Sep-2020 HYDR02 HYDRO ONE NETWORKS INC. Issued 384 E 68.90 EFT-330 03-Sep-2020 HYDR02 HYDRO ONE NETWORKS INC. Issued 384 E 37.28 EFT-331 03-Sep-2020 HYDR02 HYDRO ONE NETWORKS INC. Issued 384 E 1,756.72 EFT-332 03-Sep-2020 HYDR02 HYDRO ONE NETWORKS INC. Issued 384 E 727.22 EFT-333 03-Sep-2020 HYDR02 HYDRO ONE NETWORKS INC. Issued 384 E 204.02 EFT-334 03-Sep-2020 HYDR02 HYDRO ONE NETWORKS INC. Issued 384 E 179.63 EFT-335 03-Sep-2020 HYDR02 HYDRO ONE NETWORKS INC. Issued 384 E 67.76 EFT-336 03-Sep-2020 HYDR02 HYDRO ONE NETWORKS INC. Issued 384 E 137.19 EFT-337 03-Sep-2020 HYDR02 HYDRO ONE NETWORKS INC. Issued 384 E 7,007.20 EFT-338 03-Sep-2020 HYDR02 HYDRO ONE NETWORKS INC. Issued 384 E 348.30 EFT-339 03-Sep-2020 HYDR02 HYDRO ONE NETWORKS INC. Issued 384 E 6,535.68 EFT-340 03-Sep-2020 HYDR02 HYDRO ONE NETWORKS INC. Issued 384 E 93.76 EFT-341 03-Sep-2020 HYDR02 HYDRO ONE NETWORKS INC. Issued 384 E 4,411.90 EFT-342 03-Sep-2020 HYDR02 HYDRO ONE NETWORKS INC. Issued 384 E 325.11 EFT-343 03-Sep-2020 HYDR02 HYDRO ONE NETWORKS INC. Issued 384 E 1,541.57 EFT-344 04-Sep-2020 HYDR02 HYDRO ONE NETWORKS INC. Issued 384 E 481.46 EFT-356 02-Sep-2020 HYDR02 HYDRO ONE NETWORKS INC. Issued 384 E 3.36 EFT-357 02-Sep-2020 HYDR02 HYDRO ONE NETWORKS INC. Issued 384 E 24.84 EFT-358 02-Sep-2020 HYDR02 HYDRO ONE NETWORKS INC. Issued 384 E 3.36 EFT-359 02-Sep-2020 HYDR02 HYDRO ONE NETWORKS INC. Issued 384 E 24.84 EFT-360 02-Sep-2020 HYDR02 HYDRO ONE NETWORKS INC. Issued 384 E 3.36 EFT-361 02-Sep-2020 HYDR02 HYDRO ONE NETWORKS INC. Issued 384 E 24.84 EFT-362 02-Sep-2020 HYDR02 HYDRO ONE NETWORKS INC. Issued 384 E 3.36 EFT-363 02-Sep-2020 HYDR02 HYDRO ONE NETWORKS INC. Issued 384 E 3.36 EFT-364 02-Sep-2020 HYDR02 HYDRO ONE NETWORKS INC. Issued 384 E 3.36 EFT-365 02-Sep-2020 HYDR02 HYDRO ONE NETWORKS INC. Issued 384 E 3,887.69 EFT-366 02-Sep-2020 HYDR02 HYDRO ONE NETWORKS INC. Issued 384 E 7.45 EFT-367 02-Sep-2020 HYDR02 HYDRO ONE NETWORKS INC. Issued 384 E 44.65 EFT-368 02-Sep-2020 HYDR02 HYDRO ONE NETWORKS INC. Issued 384 E 267.45 EFT-369 09-Sep-2020 HYDR02 HYDRO ONE NETWORKS INC. Issued 384 E 986.90

Total Computer Paid : 2,299,023.59 Total EFT PAP : 51,337.41 Total Paid : 2,350,361.00 Total Manually Paid : 0.00 Total EFT File : 0.00

310 Total No. Of Cheque(s) ...

47

FINANCE REPORT NO. FIN-10-20

To: Mayor and Members of Council

From: Kevin Tessier, Treasurer

Date: September 29 2020

Subject: Water and Sewer Billing Period

Recommendation:

BE IT RESOLVED THAT Finance Report No. FIN-10-20, dated September 29, 2020, regarding Water and Sewer Billing Period be received and filed.

BE IT FURTHER RESOLVED THAT Council approve the recommendation to modify the water and sewer billing period to a quarterly basis as of October 1, 2020 and that a by- law be brought forward at the next meeting.

Background:

The purpose of this report is to review the current billing period for the water and sewer in order to generate some savings.

The current billing period is bi-monthly.

By-Law 2013-74:

As per by-law 2013-74 section 13:

“Billings shall be rendered monthly, bi-monthly or on any other basis at the discretion and by resolution of the Council. “

That being said, we have the opportunity to establish a new billing period.

48

Analysis and Financial impact:

Before changing the billing period, we must analyze the following elements:

1. Comparison with other municipalities 2. Cost savings 3. New minimum billing 4. New billing calendar and start date 5. Impacts for residents

Comparison with other municipalities

I surveyed the municipalities in Prescott and Russell and they all have a quarterly billing period starting January 1 to March 31 and payable on April 30 etc.

Please note that East Hawkesbury does not have a water system.

We are the only one with a bi-monthly billing basis.

Cost Savings:

By changing the billing period from a bi-monthly basis to a quarterly basis, we will save on the following each year:

Descriptions Saving per year Water Reader Salary and benefits $5,045 Mailing $2,940 Township Staff Time (just for billing) $1,200 Total savings per year $9,185

In addition, we will save some staff time entering payments from customers since we will have 4 billing periods per year instead of 6. This represents 33% time saving.

New minimum bill amount and minimum consumption:

The minimum consumption will increase from 28 cubic metres per two months to 42 cubic metres per three months.

Current Billing Proposed Billing Service Description Minimum Minimum bill Minimum Minimum bill Consumption (2 months) Consumption (3 months) (2 months) (3 months) 5/8”, 3/4” or 1” connection 28 $146.18 42 $219.27 1 1/4” connection 42 $219.26 63 $328.89 1 1/2” connection 56 $292.35 84 $438.53 2” or greater connection 84 $438.53 126 $657.80

2 49

New billing calendar and start date

I suggest starting the new calendar as of October 1, 2020 and the first 3 month’s reading will be at the end of December 2020. The water bill will be payable not later than January 29, 2021.

The reading coincides with our financial year which is an improvement on the current billing.

The new billing calendar will be as follows:

Billing Period Due Date January 1 to March 31 End of April April 1 to June 30 End of July July 1 to September 30 End of October October 1 to December 31 End of January

Impacts for residents:

I can see two impacts:

1. Even if the minimum consumption remains the same per month, the total minimum amount for 3 months is bigger than a two-month billing period. 2. The resident will only be informed of a leak after three months instead of two months.

Options/Alternatives:

Option 1- Council approves the recommendation to modify the water and Sewer billing period to a quarterly basis as of October 1, 2020. Option 2- Council may recommend keeping the current billing which is a on bi-monthly basis. Option 3- Council may make their own recommendation.

3 50

Conclusion:

In order to generate some savings for water and sewer users by changing the billing period and be more efficient, I recommend modifying the current billing to a quarterly billing basis.

Respectfully submitted,

______Kevin Tessier, Treasurer

4 51

FINANCE REPORT NO. FIN-11-20

To: Mayor and Members of Council

From: Kevin Tessier, Treasurer

Date: October 1, 2020

Subject: User Fees for 2021 to 2025

Recommendation:

BE IT RESOLVED THAT Finance Report No. FIN-11-20, dated October 1, 2020 regarding the User Fees for 2021 to 2025 be received and that a By-Law be brought at the next meeting for consideration.

Background:

User fees are charges levied upon individuals or groups for the use of a specific public service to finance all or a portion of the service.

Our current fee by-law was adopted in December 2015 for the 5 year period of 2016 to 2020. Therefore, I prepared a new User Fees By-Law for 2021 to 2025.

Department Heads reviewed their fee structure to ensure the fees are:  Competitive with the open market and other neighbouring municipalities;  Covering the cost of the service provided, whenever possible.

Department Heads are also required to verify if there is a service where user fees should be charged.

52 …/2

Analysis:

Administration fees

I made a comparison with four municipalities (East Hawkesbury, Hawkesbury, South Stormont, and Russell).

There is no significant change. I added a new fee (In blue) which is “Tax Arrears Certificate”. We do not have any fee for the tax arrears certificate and there are many hours involved in terms of collection done by the Tax Clerk.

The other fees are comparable to other municipalities.

Fire

I reviewed the fire users fees with Michel Martin Fire Chief for Vankleek Hill area and Richard Sincennes Fire Chief for L’Orignal area. We made three modifications.

Fire False Alarm

In the past, the first false alarm was free and for subsequent false alarm, the amount billed was the actual cost + 10% administration fee. Therefore, invoice amount were disparate when you compare all false alarm invoices since we were only invoicing the firefighter’s salaries and mileage.

We suggest that the first and second false alarms are free and the third and additional false alarm within 12 months will be invoiced at $800 each.

The fee would be then comparable to the other municipalities.

Vehicle fire By-law 98-85 and Voluntary fire under By-law 2010-19

The current fee is the actual cost plus 10% administration fee. However, the MTO rate is now the standard for these kinds of incidents.

Therefore, we suggest changing the current fee for the MTO rate.

Building

The Chief Building Official (CBO) made a comparison with 5 municipalities in Prescott and Russel (Hawkesbury, Rockland, Casselman, The Nation, Alfred & Plantagenet). There is no additional fee added to the user fees and minor changes have been done by the CBO. The fees are comparable to the other municipalities.

53 …/3

Roads:

Locates:

Over the past year, the locate requestor was charging the cost of the locate plus 10% as administration fees. This billing method is time consuming for the Public Works Administrative Assistant especially since two companies are providing the service (Sproule and OCWA). There is a possibility to improve the billing process.

For 2021-2025, we created 4 types of locates as follows: 1. Standard locates at $190 (based on one-hour invoiced from OCWA and Sproule) 2. Emergency locates during business hours at $375 (Based on 3 hours invoiced from Sproule and 1 hour from OCWA) 3. Emergency locates after business hours (Based on 3 hours invoiced from Sproule and 4 hours from OCWA) 4. Non-standard locates will be invoiced at the cost of locate plus 10% administration fees) Please note that all the rates include 10% of the locate cost as an administration fee.

The hourly rate from OCWA and Sproule are as follows: OCWA Sproule Standard locate $87.5 $85 Emergency (during business hours) $87.5 $85 (minimum 3 hours) Emergency (after business hours) $87.5 $170 (minimum 3 hours) (minimum 4 hours)

Other Fees for Road: The other fees are comparable to South Stormont, The Nation and Alfred and Plantagenet. There is no significant change compared to last year.

Waste:

Seasonal Garbage/Recycling Collection and Disposal: The Township has a seasonal rate for garbage and recycling collection and disposal.

The rate for the garbage equals 50% of the regular rate and for the recycling, the rate represents 70.5% of the regular rate.

In 2020, only 62 units were charged at the seasonal rate. Even if they are producing less garbage than a residential unit occupied the whole year, the collection cost represents 70% of the total expenditure (Collection and disposal).

In addition, it is difficult for staff to know if the “seasonal unit” is now used for the entire year.

In order to adjust the fees, the seasonal rate will increase progressively over 2021-2023 and the rate that will be invoiced for 2023 will equal the regular rate.

54 …/4

Except the seasonal rate for garbage and recycling, the other fees are similar as 2020 and the neighbouring municipalities.

Parks and Recreation:

The Director of Parks and Recreation made many changes to the user fees in order to streamline and reduce the confusion.

Ice rental

For the arena, broomball is now included under Recreational Adult and Canskate is now under Minor hockey. The local minor hockey clubs are defined as being EPRHMA, Cougars, VKH Skating Club and VKH Rockets club. The following categories have been added for ice rental: 1. Secondary School 2. Elementary School 3. Tournament Minor 4. Tournament Recreational Adult 5. Party on Ice (Includes hall and insurance) The Director of Parks and Recreation made a price comparison with 5 other municipalities (Hawkesbury, Rockland, Alfred, Russell and The Nation) and the fees have been adjusted accordingly.

Camping:

The transient fee has been completely revamped in order to be comparable to the market. L’Orignal camping user fees have been compared to 3 surrounding camping sites (Domaine Chartrand, Evergreen and Cedar Shade) and the fees were adjusted accordingly in consideration of the service provided.

Daycare:

The Director of the Daycare made a comparison with 17 other daycares and the fees that we are charging are comparable to the market. There is no major highlight.

Library:

I received a comparison made by CEO of the Library with 6 municipalities and the fees are comparable to the other municipalities.

There is no significant change from 2020 to highlight.

55 …/5

Planning:

The Senior Planner made a comparison with the other municipalities of Prescott and Russell. The fees are comparable to other municipalities. Six new fees have been added to the planning fees section. The fees added are in blue.

The minor variance user fee has been decreased from $1,500 to $1,200 and the zoning by-law amendment fee has been decreased from $3,500 to $2,500 in order to be comparable to other Townships. Please note at this amount we are recovering the cost incurred to the Township.

Please note that in the past year, the Township used a consultant as a planner and the cost incurred by the Township was higher than the current planner salary. This is the reason behind the adjustment.

Water and Sewer:

The Director of Public works and I have reviewed the water and sewer fees and we made some modifications.

Taking water from a fire hydrant – By-law 2012-49 The current fee has been set at $5.07/cu. metre when someone takes water from a water hydrant, however, the current residential rate has been set at $2.092/cu. metre for 2021 and there is no significant additional cost related to taking water from a fire hydrant. Therefore, the rate has been adjusted to the residential rate plus 10% as administration fee.

Water and Sewer Rates

In 2018 Council approved an increase of 3.8% per year up to 2023. I kept the exact same increase from 2021 to 2023. In the following year, the increase will be 3% per year.

Please note that the increase of 3.8% and 3% is on the entire bill.

As mentioned in the Water Financial Plan, the increase is primarily due to the Hawkesbury Water Treatment Plant rehabilitation. The Township’s share of the cost is estimated at $1,900,000 which represents an additional debt payment in the amount of $110,000 per year (capital and interest) on top of the current operating expenditures increase.

Water and Sewer billing period

I prepared the new minimum bill and minimum consumption based on Finance report FIN-10-20.

56 …/6

Financial Implications

There are no financial implications for the Township.

Options/Alternatives:

Option 1 – Council can approve the recommendation and approve the user fees as presented.

Option 2 - Council can decide to amend some or all of the user fees presented.

Option 3 - Council can decide not to amend the user fee by-law.

Conclusion

The proposed fee amendments adequately cover the Township’s costs to provide the service and to add user fees where some should be applied.

Respectfully submitted,

______Kevin Tessier Treasurer

57 Schedule “A” – By-law 2020-XX Township of Champlain User Fees / Permits and Other Charges 1

From page To page

Administration 2 3

Fire 4 4

Building 5 12

Roads 13 13

Waste 14 14

Parks & Recreation 15 22 Daycare 23 23 Planning 24 27 Water & Sewer 28 34 Library (for information only) 35 35

58 Schedule “A” – By-law 2020-XX Township of Champlain User Fees / Permits and Other Charges 2

Administration Effective Date Description Jan 1st, 2021 Jan 1st, 2022 Jan 1st, 2023 Jan 1st, 2024 Jan 1st, 2025 Administration fees – commissioner of oaths

- residents $10.00 $10.00 $10.00 $10.00 $10.00 - non-residents $20.00 $20.00 $20.00 $20.00 $20.00 Administration fee – returned cheques (NSF) $35.00 $35.00 $35.00 $35.00 $35.00 Animal control

- adoption fee $50.00 $51.00 $52.00 $53.00 $54.00 - daily impound fee $24.00 $24.00 $24.00 $24.00 $24.00 - disposal fee cost of disposal + 10% administration fee - dog kennel – Bylaw 00-59 $400.00 $400.00 $400.00 $400.00 $400.00 - dog license (per dog) – By-law 98-42 as amended $25.00 $25.00 $25.00 $25.00 $25.00 - after March 1st (per dog) $40.00 $40.00 $40.00 $40.00 $40.00 - pickup fee – All Wards $65.00 $66.00 $67.00 $68.00 $69.00 Blue box

- new dwelling Free Free Free Free Free - replacement / extra box $15.00 $15.00 $15.00 $15.00 $15.00

59 Schedule “A” – By-law 2020-XX Township of Champlain User Fees / Permits and Other Charges 3

Administration Effective Date Description Jan 1st, 2021 Jan 1st, 2022 Jan 1st, 2023 Jan 1st, 2024 Jan 1st, 2025 False security alarm – By-law 2012-55

- first (1st) & second (2nd) false alarms free free free free free - third (3rd) and additional false alarms within 12 months $150.00 $155.00 $160.00 $155.00 $170.00 Inspection fees – tile drainage Inspection cost + 10% administration fee Licence fees – lottery / raffle / bingo 3% 3% 3% 3% 3% Burial permit No charge No charge No charge No charge No charge Photocopies – per copy $0.50 $0.50 $0.50 $0.50 $0.50 Tax certificate – By-law 98-11 $90.00 $90.00 $90.00 $90.00 $90.00 Water & sewer certificate reading $50.00 $55.00 $60.00 $65.00 $65.00 Bag Tag -amended By-law 2013-04 $3.00 $3.00 $3.00 $3.00 $3.00 Tax Arrear Certificate Legal fees + 500$ Integrity Commissioner Fees Refundable (see By-Law 2019-10 section 8) 100$ per complaint

60 Schedule “A” – By-law 2020-XX Township of Champlain User Fees / Permits and Other Charges 4

Fire Effective Date Description Jan 1st, 2021 Jan 1st, 2022 Jan 1st, 2023 Jan 1st, 2024 Jan 1st, 2025 False alarm – fire – By-law

- First and second false alarm within 12 months free free free free free

- Third and additional false alarm within 12 months $800.00 $800.00 $800.00 $800.00 $800.00 Fire inspection

- Retrofit inspection $125.00 $127.00 $129.00 $131.00 $133.00 - multi-residential, commercial, industrial $56/hr $57/hr $58/hr $59/hr $60/hr Permit – fire burning – By-law 2010-19 $10.00 $10.00 $10.00 $10.00 $10.00 Vehicle fires – By-law 98-85 MTO rate per piece of equipment responded to the vehicle fire. Voluntary fire (causing damage) under By-law 2010-19 MTO rate per piece of equipment responded to the fire area.

61 Schedule “A” – By-law 2020-XX Township of Champlain User Fees / Permits and Other Charges 5

Building Effective Date Description Jan 1st, 2021 Jan 1st, 2022 Jan 1st, 2023 Jan 1st, 2024 Jan 1st, 2025

Residential Residential dwelling unit, cottage or $1,960+$0.66/ft2 $1,970+$0. 67/ft2 $1,980+$0.68/ft2 $1,990+$0.69/ft2 $2,000+$0.70/ft2 mobile home (per unit, up to 3 units)

Include fin. bsmt & second floor +$0.66/ft2 +$0.67/ft2 +$0.68/ft2 +$0.69/ft2 +$0.70/ft2

$1,990 for the first unit + $2,000 for the first unit + Residential apartment building $1,960 for the first unit $1,970 for the first unit + $1,980 for the first unit + $1,250/unit + $1,250/unit + (4 or more units) +$1,250/unit + $0.66/ft2 $1,250/unit + $0.67/ft2 $1,250/unit + $0.68/ft2 $0.69/ft2 $0.70/ft2 House addition, roofed porch, $300+$0.66/ft2 $310+$0.67/ft2 $320+$0.68/ft2 $330+$0.69/ft2 $340+$0.70/ft2 solarium, basement replacement Residential garage, carport or utility $150+$0.46/ft2 $160+$0.47/ft2 $170+$0.48/ft2 $180+$0.49/ft2 $190+$0.50/ft2 shed

Veranda, deck, balcony, or gazebo $75+$0.39/ft2 $75+$0.40/ft2 $75+$0.41/ft2 $75+$0.42/ft2 $75+$0.43/ft2 (roofed or not)

62 Schedule “A” – By-law 2020-XX Township of Champlain User Fees / Permits and Other Charges 6 Building Effective Date Description Jan 1st, 2021 Jan 1st, 2022 Jan 1st, 2023 Jan 1st, 2024 Jan 1st, 2025

Commercial, inst., Ind. & Assembly structures $2,500+$0.95/ft2 2 2 2 2 - new $2,500+$0.96/ft $2,500+$0.97/ft $2,500+$0.98/ft $2,500+$0.99/ft

For separate permits: shell only $1,500 +$0.75/ft2 $1,500+$0.76/ft2 $1,500+$0.77ft2 $1,500+$0.78/ft2 $1,500+$0.79/ft2 fit-up $1,500 +$0.50/ft2 $1,500+$0.51/ft2 $1,500+$0.52/ft2 $1,500+$0.53/ft2 $1,500+$0.54/ft2

$1,000+$0.95/ft2 $1,000+$0.96/ft2 $1,000+$0.97/ft2 $1,000+$0.98/ft2 $1,000+$0.99/ft2 - additions (Com. Inst. Ind. & Assembly structures) 2 2 2 2 2 For separate permits: shell only $750+$0.75/ft $750+$0.76/ft $750+$0.77/ft $750+$0.78/ft $750+$0.79/ft 2 2 2 2 2 fit-up $500+$0.50/ft $500+$0.51/ft $500+$0.52/ft $500+$0.53/ft $500+$0.54/ft

$500+$0.45/ft2 $500+$0.46/ft2 $500+$0.47/ft2 $500+$0.48/ft2 $500+$0.49/ft2 For Accessory buildings or minor floor area increase Retaining wall - Residential $250 $250 $250 $250 $250

- Commercial $600 $605 $610 $615 $620 Wind turbine, solar panel, communication tower

- residential $500 $500 $500 $500 $500

- commercial $2,500 $2,500 $2,500 $2,500 $2,500

63 Schedule “A” – By-law 2020-XX Township of Champlain User Fees / Permits and Other Charges 7 Building Effective Date Description Jan 1st, 2021 Jan 1st, 2022 Jan 1st, 2023 Jan 1st, 2024 Jan 1st, 2025 Agricultural use (barn) 2 2 2 2 2 - new $550+$.35/ft $550+$.36/ft $550+$.37/ft $550+$.38/ft $550+$.39/ft

- addition $150+0.35/ft2 $550+$.36/ft2 $550+$.37/ft2 $550+$.38/ft2 $550+$.39/ft2

Agricultural use (Accessory Bldg) - New machinery shed, storage shed including tarp shelter on post or foundation, greenhouse… $550+$.30/ft2 $550+$.31/ft2 + $0.32/sq. ft. $550+$.33/ft2. $550+$.34/ft2

Addition to machinery shed, storage shed including tarp shelter on post or foundation, greenhouse… $150+$.30/ft2 $150+$.31/ft2 $150+$.32/ft2 $150+$.33/ft2 $150+$.34/ft2

Silos (horizontal or vertical) $300 $ 310 $320 $ 330 $ 340

Manure Lagoons $400 $410 $420 $430 $440 Renovation permits (per ft2) 2 2 2 2 2 - as per calculation based on ft2 - residential $75+$0.50/ft $75+$0.51/ft $75+$0.52/ft $75+$0.53/ft $75+$0.54/ft 2 2 2 2 2 - as per calculation based on ft2 – Others, min. $250.00 $150+$0.65/ft $150+$0.66/ft $150+$0.67/ft $150+$0.68/ft $150+$0.69/ft Demolition permits - residential – houses $200 $200 $200 $200 $200 - residential – others (sheds, house addition…) $100 $100 $100 $100 $100 - Com. Ind. Inst. Assembly $350 $350 $350 $350 $350

64 Schedule “A” – By-law 2020-XX Township of Champlain User Fees / Permits and Other Charges 8

Building Effective Date Description Jan 1st, 2021 Jan 1st, 2022 Jan 1st, 2023 Jan 1st, 2024 Jan 1st, 2025 Renewal permits - house $250 $250 $250 $250 $250 - other (residential only) $120 $120 $120 $120 $120

- commercial, industrial, institutional, assembly $325 $325 $325 $325 $325 Temporary permit (for a period of 6 months) - Residential $200 $210 $220 $230 $240

- Commercial $300 $310 $320 $330 $340 Transfer permit $200 $210 $220 $230 $240

Plumbing fixtures $15/fixture $15/fixture $15/fixture $15/fixture $15/fixture

Where calculation of a permit fee on a per sq. ft. basis is Residential $75 + Residential $75 + Residential $75 + Residential $75 + Residential $75 + unfeasible, the CBO shall determine the permit fee based on the $15.10/$1,000 or $15.10/$1,000 or $15.20/$1,000 or $15.20/$1,000 or $15.30/$1,000 or proposed value of works, at the following rate: Others $225 + Others $225 + Others $225 + $15.20 Others $250 + $15.20 Others $250 + (Others include commercial, industrial, institutional and Assembly) $15.10 per $1,000 $15.10 per $1,000 per $1,000 per $1,000 $15.30 per $1,000

65 Schedule “A” – By-law 2020-XX Township of Champlain User Fees / Permits and Other Charges 9

Building Effective Date Description Jan 1st, 2021 Jan 1st, 2022 Jan 1st, 2023 Jan 1st, 2024 Jan 1st, 2025 Temporary tarp shelters (ex.: vehicles)

- residential – less than 200 ft2 $90 $90 $95 $95 $100 - residential – more than 200 ft2 $115 $115 $120 $120 $125 - com., ind., inst. ass. - less than 500 ft2. $190 $190 $195 $195 $200 - com., ind., inst., rec. – more than 500 ft2 $600 $615 $620 $620 $625 Tents – special events (over 645 ft2) - residential $ 75 $75 $75 $85 $85 - commercial, industrial, institutional, Assembly $ 275 $275 $275 $285 $285

Wood stove and / or chimney installation

- new $185 $190 $195 $ 195 $200 - existing $120 $ 120 $125 $125 $130 Conditional Permit residential $225 $225 $250 $250 $250 commercial $525 $525 $550 $550 $550 Change of Use $300 $300 $300 $300 $300 Revision to permit or drawings $350 $350 $350 $350 $350 Min. charge to be retained on a cancelled building permit refund to be established as per section 7.2 of Building By-law #2005-84 % of the fee % of the fee % of the fee % of the fee % of the fee For permit value less than $1000 $100 $100 $100 $100 $100

66 Schedule “A” – By-law 2020-XX Township of Champlain User Fees / Permits and Other Charges 10

Building Description Effective Date Jan 1st, 2021 Jan 1st, 2022 Jan 1st, 2023 Jan 1st, 2024 Jan 1st, 2025 Sign Permit Application Fees – By-law 2013-15 where the cost of construction, reconstruction, including labour and materials, is up to and includes $2,000 $110 $112 $114 $116 $118 - where the cost of construction or reconstruction, including labour and materials exceeds $2,000 $214 $216 $218 $220 $222 - for a direction sign $70 $71 $72 $73 $74 - for a temporary sign $70 $71 $72 $73 $74 - for a sign modification or alteration $70 $71 $72 $73 $74 Fence permit - residential zone $65 $65 $65 $65 $65 - non-residential zone $165 $165 $165 $165 $165 Permit – garage sale – By-law 2000-33 1st sale within a calendar year $5.00 $5.00 $5.00 $5.00 $5.00 - subsequent sale within a calendar year $30 $30 $30 $35 $35 Permit – encroachment– By-law 2000-36 - temporary encroachment $70 $70 $70 $75 $75 - processing application / permanent $305 $310 $315 $320 $325 911 sign fee $200 $200 $200 $200 $200 charged with building permit

67 Schedule “A” – By-law 2020-XX Township of Champlain User Fees / Permits and Other Charges 11

Building Effective Date Description Jan 1st, 2021 Jan 1st, 2022 Jan 1st, 2023 Jan 1st, 2024 Jan 1st, 2025 Permit – pool, spa & enclosure – By-law 98-52

- above ground pool 18” – 3’ $30 $30 $30 $30 $30 - inflatable pool $30 $30 $30 $30 $30 - above ground pool higher than 3’ $90 $95 $95 $100 $100 - installation of a spa $90 $95 $95 $100 $100 - above ground pool, spa & deck (100 sq. ft. or less) $150 $150 $150 $160 $160 - ground level swimming pool $260 $270 $280 $290 $300 Licence fees – peddlers – By-law 98-73, Sec. 1(a), (b), (c)

- for one (1) person - resident $500 $500 $500 $500 $500 - for one (1) person – non-resident $975 $975 $975 $975 $975 - for each additional person - resident $425 $425 $425 $425 $425 - for each additional person – non-resident $850 $850 $850 $850 $850 Licence fees – taxi cabs-By-law 2000-18

- Taxicab – each $305 $305 $305 $310 $310 - Taxicab – broker $305 $305 $305 $310 $310 - Taxicab – company / owner /driver $305 $305 $305 $310 $310 - Taxicab – each driver $115 $115 $115 $120 $120 - Taxicab – Replacement fee for lost or destroyed licence $20 $20 $20 $25 $25 - Operating name of business changes, replacement fee $20 $20 $20 $25 $25

68 Schedule “A” – By-law 2020-XX Township of Champlain User Fees / Permits and Other Charges 12

Building Effective Date Description Jan 1st, 2021 Jan 1st, 2022 Jan 1st, 2023 Jan 1st, 2024 Jan 1st, 2025 Licence fees – refreshment vehicles – By-law 98-66

- per vehicle per year $455 $455 $455 $460 $460 Permit water / sewage connection – By-law 2001-38 & 2001-39

- fee for inspection of newly installed water / sewer service $200 each $200 each $200 each $200 each $200 each Backflow Prevention Fees – By-law 2011-64

- Backflow prevention device permit fee $300 $300 $300 $ 300 $300 - Additional backflow prevention device permit fee $70 $70 $70 $70 $70 - Test report fee $100 $100 $100 $100 $100 - Installation of backflow device prior to issuance of a permit Double the regular backflow prevention device permit fee

69 Schedule “A” – By-law 2020-XX Township of Champlain User Fees / Permits and Other Charges 13 Roads Effective Date Description Jan 1st, 2021 Jan 1st, 2022 Jan 1st, 2023 Jan 1st, 2024 Jan 1st, 2025 Road cuts – By-law 2014-25 - Road cut permit (Schedule A & B) $127.00 $129.00 $131.00 $133.00 $135.00 Security deposits - ditch cut, including drilling under a road from a ditch $1000.00 $1000.00 $1000.00 $1000.00 $1000.00 - gravel road cut $1000.00 $1000.00 $1000.00 $1000.00 $1000.00 - asphalt road cut for not over 50% of roadway width $1000.00 $1000.00 $1000.00 $1000.00 $1000.00 - asphalt roadway cut for full roadway width $1000.00 $1000.00 $1000.00 $1000.00 $1000.00 - concrete or asphalt sidewalk or concrete surface $1000.00 $1000.00 $1000.00 $1000.00 $1000.00 - concrete curb or gutter $1000.00 $1000.00 $1000.00 $1000.00 $1000.00 - interlocks pavers $500.00 $500.00 $500.00 $500.00 $500.00 - landscape area $500.00 $500.00 $500.00 $500.00 $500.00 Entranceway permit – By-law 2015-31 - Entranceway permit $127.00 $129.00 $131.00 $133.00 $135.00 - Security deposit $500.00 $500.00 $500.00 $500.00 $500.00 Roadside ditch alteration permit - By-law 2015-32 - Roadside ditch alteration permit $127.00 $129.00 $131.00 $133.00 $135.00 - Security deposit $1000.00 $1000.00 $1000.00 $1000.00 $1000.00 Locates : -Standard Locate $190.00 $194.00 $198.00 $202.00 $206.00 -Emergency locate (during regular business hours) $375.00 $383.00 $390.00 $398.00 $406.00 -Emergency locate (after regular business Hours) $945.00 $964.00 $983.00 $1002.00 $1022.00 -Non standard locate (as determined by the Director of PW ) Cost of locate + 10% administration fee

70 Schedule “A” – By-law 2020-XX Township of Champlain User Fees / Permits and Other Charges 14

Waste Effective Date Description Jan 1st, 2021 Jan 1st, 2022 Jan 1st, 2023 Jan 1st, 2024 Jan 1st, 2025 Garbage collection / disposal fee - annual per unit $164 $164 $164 $164 $164 - seasonal per unit $109 $136 $164 $164 $164 Recycling collection / disposal fee - annual per unit $61 $61 $61 $61 $61 - seasonal per unit $55 $55 $61 $61 $61 All loads (excluding contractors) regardless of size/type – the vehicle/trailer will be $0.65 $0.65 $0.65 $0.65 $0.65 measured and charged a rate per cubic foot All tires – without rims – maximum 4 per person – must be able to leave name and free free free free free address from who and where the tires came from All tires (in excess of the maximum of 4 per person) without rims – per tire $10.00 $10.00 $10.00 $10.00 $10.00 All tires – with rims – per tire $25.00 $25.00 $25.00 $25.00 $25.00 Additional charge – items with coolant or refrigerant – air conditioner, refrigerator (refrigerant must be removed and tagged by licensed contractor prior to acceptance) – $10.00 $10.00 $10.00 $10.00 $10.00 per item Fee – tri –axle (maximum 24 cubic yards) $ 350.00 $ 350.00 $ 350.00 $ 350.00 $350.00

Fee – tandem (maximum 18 cubic yards) $260.00 $260.00 $260.00 $260.00 $260.00 Fee – single axle (maximum 10 cubic yards) $150.00 $150.00 $150.00 $150.00 $150.00 Quantities in excess of the maximum - per cubic yard $15.00 $15.00 $15.00 $15.00 $15.00

71 Schedule “A” – By-law 2020-XX Township of Champlain User Fees / Permits and Other Charges 15

Parks & Recreation ARENA ICE RENTAL – prime time: after 5:00 p.m. on weekdays and all days on weekends Effective Date Description Sept. 1st, 2021 Sept. 1st, 2022 Sept. 1st, 2023 Sept. 1st, 2024 Sept. 1st, 2025 Recreational Adult - prime time $185.00 $189.00 $192.00 $196.00 $200.00 - non-prime time $118.00 $120.00 $123.00 $125.00 $128.00 EPRMHA, Cougars, VKH Skating Club, VKH Rockets - prime time $125.00 $128.00 $130.00 $133.00 $135.00 - non-prime time $118.00 $120.00 $123.00 $125.00 $128.00 Minor Hockey - prime time $185.00 $189.00 $192.00 $196.00 $200.00 - non-prime time $118.00 $120.00 $123.00 $125.00 $128.00 Drop-in – Last minute ice $70.00 $71.00 $73.00 $74.00 $76.00 (must call arena the day of to verify availability) Holidays (Township reserves the right to refuse request) $238.00 $243.00 $248.00 $253.00 $258.00 Secondary Schools $90.00 $92.00 $94.00 $96.00 $97.00 Elementary Schools $70.00 $71.00 $73.00 $74.00 $76.00 Tournament Minor $135.00 $138.00 $140.00 $143.00 $146.00 Tournament Recreational Adult $195.00 $199.00 $203.00 $207.00 $211.00

72 Schedule “A” – By-law 2020-XX Township of Champlain User Fees / Permits and Other Charges 16

Parks & Recreation ARENA ICE RENTAL – prime time: after 5:00 p.m. on weekdays and all days on weekends Effective Date Description April 1st, 2021 April 1st, 2022 April 1st, 2023 April 1st, 2024 April 1st, 2025 Summer slab - Adult - prime time $70.00 $71.00 $73.00 $74.00 $76.00 - non prime time $60.00 $61.00 $62.00 $64.00 $65.00 Summer slab – Minor $60.00 $61.00 $62.00 $64.00 $65.00 - prime time - non prime time $50.00 $51.00 $52.00 $53.00 $54.00 Tradeshows (12 hours) $736.00 $751.00 $766.00 $781.00 $797.00 Set-up after business hours $140.00 $140.00 $140.00 $140.00 $140.00

73 Schedule “A” – By-law 2020-XX Township of Champlain User Fees / Permits and Other Charges 17

Parks & Recreation CAMPING L’ORIGNAL PARK Effective Date Description May 1st, 2021 May 1st, 2022 May 1st, 2023 May 1st, 2024 May 1st, 2025 Deposit -Seasonal deposit (non-refundable) $375.00 $375.00 $375.00 $375.00 $375.00 -Fee for gate card (non refundable) $30.00 $30.00 $30.00 $30.00 $30.00 -Deposit for adaptor $65.00 $65.00 $65.00 $65.00 $65.00 Seasonal Rate (30 amps) $ 2,600.00 $2,600.00 $2,700.00 $2,700.00 $2,800.00 Seasonal Rate for lots facing river (30 amps) $ 2,900.00 $ 2,900.00 $3,000.00 $3,000.00 $3, 100.00 Seasonal Rate (50 amps) $3,000.00 $3,000.00 $3,100.00 $3,100.00 $3,200.00 50 amps daily $45.00 $46.00 $47.00 $48.00 $49.00 50 amps weekly $270.00 $275.00 $281.00 $287.00 $292.00 50 amps monthly $810.00 $826.00 $843.00 $860.00 $877.00 3 services daily $40.00 $41.00 $42.00 $43.00 $44.00 3 services weekly $240.00 $245.00 $250.00 $255.00 $260.00 3 services monthly $720.00 $734.00 749.00 $764.00 $779.00 2 services daily $35.00 $36.00 $36.00 $37.00 $38.00 2 services weekly $210.00 $$214.00 $218.00 $223.00 $227.00 2 services monthly $630.00 $643.00 $655.00 $669.00 $682.00 No service daily $30.00 $31.00 $31.00 $32.00 $32.00 No service weekly $180.00 $184.00 $187.00 $191.00 $195.00 No service monthly $540.00 $551.00 $562.00 $573.00 $585.00 Guest (per car) $ 8.85 $ 8.85 $ 8.85 $ 8.85 $ 8.85 74 Schedule “A” – By-law 2020-XX Township of Champlain User Fees / Permits and Other Charges 18

Parks & Recreation CAMPING L’ORIGNAL PARK Description Effective Date May 1st, 2021 May 1st, 2022 May 1st, 2023 May 1st, 2024 May 1st, 2025 Late payment charge – balance due before May 1st $ 50.00 $ 50.00 $ 50.00 $ 50.00 $ 50.00 Grass cutting charge (per cut) $50.00 $ 50.00 $ 50.00 $ 50.00 $ 50.00 Sales of Merchandise Market price Market price Market price Market price Market price Pump out $25.00 $25.00 $25.00 $25.00 $25.00 Pump out with purchase $15.00 $15.00 $15.00 $15.00 $15.00 Parks & Recreation L’ORIGNAL BEACH and BOAT LAUNCH ACCESS Effective Date Description May 1st, 2021 May 1st, 2022 May 1st, 2023 May 1st, 2024 May 1st, 2025 Resident FREE FREE FREE FREE FREE Non-Resident $ 8.85 $ 8.85 $ 8.85 $ 8.85 $ 8.85

75 Schedule “A” – By-law 2020-XX Township of Champlain User Fees / Permits and Other Charges 19

Parks & Recreation MARINA Effective Date Description May 1st, 2021 May 1st, 2022 May 1st, 2023 May 1st, 2024 May 1st, 2025 Deposit & late payment - deposit to reserve next season (non-refundable) $375.00 $375.00 $375.00 $375.00 $375.00 - deposit for 2e marina key – $30.00 $30.00 $30.00 $30.00 $30.00 - Late payment charge – (balance due before May 1st ) $50.00 $50.00 $50.00 $50.00 $50.00 Dockage - daily rate per foot (min. 20 feet) $2.00 $2.25 $2.50 $2.75 $3.00 - weekly rate per foot (min. 20 feet) $8.00 $8.25 $8.50 $9.00 $9.25 - monthly rate per foot (min. 20 feet) $20.00 $20.25 $20.50 $20.75 $21.00 - with electricity – season rate per foot (min. 20 feet) $52.00 $52.25 $52.50 $52.75 $53.00 - without electricity – season rate per foot (min. 20 feet) $45.00 $45.25 $45.50 $45.75 $46.00 Launching fee - daily rate $11.50 $11.50 $11.50 $11.50 $11.50 - season rate $115.00 $115.00 $115.00 $115.00 $115.00 Pump out $25.00 $25.00 $25.00 $25.00 $25.00 Pump out with purchase of over $200 $15.00 $15.00 $15.00 $15.00 $15.00

76 Schedule “A” – By-law 2020-XX Township of Champlain User Fees / Permits and Other Charges 20

Parks & Recreation HALL RENTALS Effective Date Description Jan 1st, 2021 Jan 1st, 2022 Jan 1st, 2023 Jan 1st, 2024 Jan 1st, 2025 Setup after business hours (all locations) $140.00 $140.00 $140.00 $140.00 $140.00 VKH Community Centre $150.00 $150.00 $150.00 $150.00 $150.00 -Bar flat rate fee (5 hours) – after 5 hours add $20/per hour -Hall rental per day $210.00 $214.00 $218.00 $223.00 $227.00 -Hall rental per hour $35.00 $36.00 $36.00 $37.00 $38.00 -Funerals $100.00 $102.00 $104.00 $106.00 $108.00 -Wedding $300.00 $306.00 $312.00 $318.00 $325.00 -Holidays $375.00 $383.00 $390.00 $398.00 $406.00 Chalet Abri -Hall rental per Hour $22.00 $22.00 $23.00 $23.00 $24.00 -Hall rental per Day $125.00 $128.00 $130.00 $133.00 $135.00 -Event with SOP additional fee $80.00 $82.00 $83.00 $85.00 $87.00 -Holiday $275.00 $281.00 $286.00 $292.00 $298.00

77 Schedule “A” – By-law 2020-XX Township of Champlain User Fees / Permits and Other Charges 21

Parks & Recreation BAR PRICES Effective Date Description Jan 1st, 2021 Jan 1st, 2022 Jan 1st, 2023 Jan 1st, 2024 Jan 1st, 2025 Bar Prices - Domestic Beer $5.25 $5.25 $5.25 $5.25 $5.25 - Imported / Craft Beer $5.75 $5.75 $5.75 $5.75 $5.75 - Domestic Beer – Hockey Tournament $4.25 $4.25 $4.25 $4.25 $4.25 - Imported / Craft Beer – Hockey Tournaments $4.75 $4.75 $4.75 $4.75 $4.75 - Coolers $5.75 $5.75 $5.75 $5.75 $5.75 - Liquor $5.25 $5.25 $5.25 $5.25 $5.25 - Wine per glass $5.25 $5.25 $5.25 $5.25 $5.25 - Wine per bottle $22.00 $22.00 $22.00 $22.00 $22.00 - Low alcohol beer (0.5%) $4.75 $4.75 $4.75 $4.75 $4.75 - Water & soft drinks $1.50 $1.50 $1.50 $1.50 $1.50 - Snacks $2.00 $2.00 $2.00 $2.00 $2.00 - Meals $3.00 $3.00 $3.00 $3.00 $3.00

78 Schedule “A” – By-law 2020-XX Township of Champlain User Fees / Permits and Other Charges 22

ParksParks & & RecreationRecreation

RECTANGULAR TABLES AND CHAIRS (No delivery) Effective Date Description Jan 1st, 2021 Jan 1st, 2022 Jan 1st, 2023 Jan 1st, 2024 Jan 1st, 2025 Setup of rectangular tables (slab and hall) only $75.00 $75.00 $75.00 $75.00 $75.00 Chair $2.00 $2.00 $2.00 $2.00 $2.00 Table $5.00 $5.00 $5.00 $5.00 $5.00 Red Carpet $20.00 $20.00 $20.00 $20.00 $20.00

Parks & Recreation CHAMPLAIN SUMMER CAMP (weekly) Effective Date Description Jan 1st, 2021 Jan 1st, 2022 Jan 1st, 2023 Jan 1st, 2024 Jan 1st, 2025 Resident $145.00 $150.00 $155.00 $160.00 $165.00 Non-Resident $185.00 $190.00 $195.00 $200.00 $205.00

79 Schedule “A” – By-law 2020-XX Township of Champlain User Fees / Permits and Other Charges 23

Daycare GARDERIE CHAMPLAIN DAY NURSERY Effective Date Description Jan 1st, 2021 Jan 1st, 2022 Jan 1st, 2023 Jan 1st, 2024 Jan 1st, 2025 Full day for preschool age child - resident +2% $37.50 $38.00 $38.00 $39.00 $40.00 - non-resident $38.50 $39.50 $39.50 $40.50 $41.00 Full day for toddler age child - resident $39.50 $40.50 $40.50 $41.00 $42.00 - non-resident $41.00 $42.00 $42.00 $43.00 $44.00 School age – a.m. and / or p.m. - resident $20.50 $21.00 $21.00 $21.50 $22.00 - non-resident $21.50 $22.00 $22.00 $22.50 $23.00 School age full day (no meals/meals) - resident $31.00/$37.00 $32.00/$37.50 $32.00/$37.50 $32.50/$38.25 $33.00/$39.00 - non-resident $31.00/$38.00 $32.00/$37.50 $32.00/$37.50 $32.50/$38.25 $33.00/$39.00

80 Schedule “A” – By-law 2020-XX Township of Champlain User Fees / Permits and Other Charges 24

Planning Effective Date Description Jan 1st, 2021 Jan 1st, 2022 Jan 1st, 2023 Jan 1st, 2024 Jan 1st, 2025 Official Plan Amendments - Amendment to the United Counties of Prescott and Russell Official Plan (Municipal Review Fee) $500 $500 $500 $500 $500

-Amendment to the Champlain Township Official Plan $3,500 $3,550 $3,600 $3,650 $3,700 -Re-Notification of Public Meeting or Open House at the Request of the Applicant/Proponent $600 $600 $600 $600 $600 Zoning By-law Amendments -Zoning By-law Amendment Champlain Township Zoning By-law $2,500 $2,550 $2,600 $2,650 $2,700 -Combined Local Official Plan Amendment and Zoning By- law Amendment $4,000 $4,050 $4,100 $4,150 $4,200 -Zoning By-law Amendment as a Condition of Consent Application $2,000 $2,025 $2,050 $2,075 $2,100 -Temporary (T) Zoning By-law Amendment $1,750 $1,800 $1,850 $1,900 $1,950 -Removal of Holding Provision (H) Zoning By-law Amendment $500 $500 $500 $500 $500

81 Schedule “A” – By-law 2020-XX Township of Champlain User Fees / Permits and Other Charges 25

Planning Effective Date Description Jan 1st, 2021 Jan 1st, 2022 Jan 1st, 2023 Jan 1st, 2024 Jan 1st, 2025 Land Severance -Consent Review (Municipal Review Fee) $500 $525 $550 $575 $600 -Consent Agreement $375 $375 $375 $375 $375 -Renewal or Extension of Consent Decision following a lapse of Approval. $100 $100 $100 $100 $100 Minor Variance and Authorizations -Minor Variance $1,200 $1,200 $1,200 $1,200 $1,200 -Part Lot Control By-law / Deeming By-law $375 $375 $375 $375 $375 -Easement / Encroachment By-law $375 $375 $375 $375 $375 -Easement By-law Amendment $375 $375 $375 $375 $375 -Easement By-law as a Condition of Minor Variance, Consent or Site Plan Approval $375 $375 $375 $375 $375 Site Plan Approvals -Site Plan Agreement $2,500 $2,500 $2,500 $2,500 $2,500 -Amendment Site Plan Agreement $500 $500 $500 $500 $500 -Amendment to Registered Site Plan Agreement (Addition, Increase to Parking and Loading Areas) $750 $750 $750 $750 $750 -Request for Release of Financial Securities Per request (final request is free) $100 $100 $100 $100 $100

82 Schedule “A” – By-law 2020-XX Township of Champlain User Fees / Permits and Other Charges 26 Planning Effective Date Description Jan 1st, 2021 Jan 1st, 2022 Jan 1st, 2023 Jan 1st, 2024 Jan 1st, 2025 Subdivisions -Draft Plan of Subdivision (Municipal Review Fee) $1,000 $1,000 $1,000 $1,000 $1,000 -Revision to Draft Plan of Subdivision Following Decision by Approval Authority $500 $500 $500 $500 $500 -Re-Submission of Draft Plan of Subdivision Following Decision by Approval Authority $500 $500 $500 $500 $500 -Re-Submission of Draft Plan of Subdivision Following Lapse of Approval $500 $500 $500 $500 $500 -Revision to M-PLAN that is not deemed to be a plan of subdivision $1,000 $1,000 $1,000 $1,000 $1,000 -Pre-Servicing Agreement $1,000 + Legal Costs $1,000 + Legal Costs $1,000 + Legal Costs $1,000 + Legal Costs $1,000 + Legal Costs -Front Ending Agreement $2,000 + Legal Costs $2,000 + Legal Costs $2,000 + Legal Costs $2,000 + Legal Costs $2,000 + Legal Costs -Cost Sharing Agreement $1,000 + Legal Costs $1,000 + Legal Costs $1,000 + Legal Costs $1,000 + Legal Costs $1,000 + Legal Costs -Subdivision Agreement $3,700 $3,700 $3,700 $3,700 $3,700 -Subdivision Approval Fee To be paid prior to a pre-servicing, front-ending, $150.00 / Dwelling Unit $150.00 / Dwelling Unit $150.00 / Dwelling Unit $150.00 / Dwelling Unit $150.00 / Dwelling Unit cost sharing or subdivision agreement. or Block or min. $3,500 or Block or min. $3,500 or Block or min. $3,500 or Block or min. $3,500 or Block or min. $3,500 -Amendment to Subdivision Agreement $1,500 + Legal Fees $1,500 + Legal Fees $1,500 + Legal Fees $1,500 + Legal Fees $1,500 + Legal Fees -Lifting Foot Reserve $100 $100 $100 $100 $100 -Appraisal Services – Parkland Dedication Actual Costs Actual Costs Actual Costs Actual Costs Actual Costs -Red Line Revision Comments to the UCPR or LPAT $400 $400 $400 $400 $400 -Release of Inhibiting Orders $100 $100 $100 $100 $100

83 Schedule “A” – By-law 2020-XX Township of Champlain User Fees / Permits and Other Charges 27

Planning Effective Date Description Jan 1st, 2021 Jan 1st, 2022 Jan 1st, 2023 Jan 1st, 2024 Jan 1st, 2025 -Plan of Condominium $150.00 / Dwelling Unit $150.00 / Dwelling Unit $150.00 / Dwelling Unit $150.00 / Dwelling Unit $150.00 / Dwelling Unit or Block or min. $3,500 or Block or min. $3,500 or Block or min. $3,500 or Block or min. $3,500 or Block or min. $3,500 -Exemption to a Plan of Condominium $500 $500 $500 $500 $500 -Condominium Conversion $500 $500 $500 $500 $500 Planning Services Zoning Confirmation Letter $75 $75 $75 $75 $75 Compliance Certificate $75 $75 $75 $75 $75 Sale of Official Plan (Paper Copy) $25 $25 $25 $25 $25 Sale of Zoning By-law (Paper Copy) $75 $75 $75 $75 $75 Sale of Schedules (11”x17”) $7 $7 $7 $7 $7 LPAT Appeal Deposit – Where Council’s Decision is Appealed by a Third Party $2,000 per day $2,000 per day $2,000 per day $2,000 per day $2,000 per day 100 % if the request is made before the application is placed on technical circulation Deposit Refunds 30% if the request is made after the technical circulation Nil if the request is made after the public meeting Any and all fees incurred by the municipality for the review and approval of the studies and analysis supporting the revision of a development application shall be assumed by the applicant.

84 Schedule “A” – By-law 2020-XX Township of Champlain User Fees / Permits and Other Charges 28

Water and Sewer – All Systems Effective Date Description Jan 1st, 2021 Jan 1st, 2022 Jan 1st, 2023 Jan 1st, 2024 Jan 1st, 2025 Water meter and installations – By-law 2002-63 16 mm X 19 mm (5/8” X 3/4”) meter $675 $675 $680 $680 $685 25 mm (1”) meter $950 $950 $950 $950 $950 38 mm (1 1/2”) meter $1,500 $1,500 $1,500 $1,500 $1,500 50 mm (2”) meter $1,850 $1,850 $1,850 $1,850 $1,850 Any other size of meter pit fee to be determined – cost based on actual cost of equipment & materials plus plumbing fee and a 10% administration fee Relocation of a water meter – By-law 2002-63 16 mm X 19 mm (5/8” X 3/4)” meter $425 $425 $425 $425 $425 25 mm (1”) meter $525 $525 $525 $525 $525 38 mm (1 1/2”) meter $575 $575 $575 $575 $575 50 mm (2”) meter $725 $725 $725 $725 $725 Any other size of meter pit fee to be determined – cost based on actual cost of equipment & materials plus plumbing fee and a 10% administration fee charged. If meter is not defective, deposit to be reimbursed if meter is defective.

85 Schedule “A” – By-law 2020-XX Township of Champlain User Fees / Permits and Other Charges 29

Water and Sewer – All Systems Effective Date Description Jan 1st, 2021 Jan 1st, 2022 Jan 1st, 2023 Jan 1st, 2024 Jan 1st, 2025 If meter is not defective, deposit to be reimbursed if meter is $400 $400 $400 $400 $400 defective. Late penalty / interest on overdue accounts 1.25%/month 1.25%/month 1.25%/month 1.25%/month 1.25%/month Notice of disconnection $85.00 $85.00 $85.00 $85.00 $85.00 Reconnection charge $85.00 $85.00 $85.00 $85.00 $85.00 Taking water from a fire hydrant – By-law 2012-49 $2.45/cu. metre $2.61/cu. metre $2.78/cu. metre $2.89/cu. metre $3.01/cu. metre Minimum Minimum Minimum Minimum Minimum New connection until meter is installed consumption per consumption per consumption per consumption per consumption per billing period billing period billing period billing period billing period Storm water discharge to sanitary sewer connection charge – $100 $100 $100 $100 $100 annual per connection Dumping at l’Orignal wastewater treatment plant $7.85 / c.m. $7.85 / c.m. $7.85 / c.m. $7.85 / c.m. $7.85 / c.m. Private haulers (contractors) dumping at l’Orignal Wastewater $500 $500 $500 $500 $500 Treatment Plant – annual administrative fee High Strength Sewage Service Rate – By-law 2007-28 As per Council resolution

86 Schedule “A” – By-law 2020-XX Township of Champlain User Fees / Permits and Other Charges 30

Water and Sewer – Inside Vankleek Hill Geographic Limits

Connection charges / per connection 30 year amortized annual charge (connection charge not paid) Effective date

Description Service Jan 1st, 2021 Jan 1st, 2022 Jan 1st, 2023 Jan 1st, 2024 Jan 1st, 2025

water $1,590 $1,590 $1,590 $1,590 $1,590 5/8”, 3/4” or 1” connection sewer $2,400 $2,400 $2,400 $2,400 $2,400

Total $3,990 $3,990 $3,990 $3,990 $3,990 water $2,550 $2,550 $2,550 $2,550 $2,550 1 1/4” connection sewer $3,350 $3,350 $3,350 $3,350 $3,350 Total $5,900 $5,900 $5,900 $5,900 $5,900 water $3,070 $3,070 $3,070 $3,070 $3,070 1 1/2” connection sewer $4,465 $4,465 $4,465 $4,465 $4,465 Total $7,535 $7,535 $7,535 $7,535 $7,535 water $5,575 $5,575 $5,575 $5,575 $5,575 2” or greater connection sewer $8,765 $8,765 $8,765 $8,765 $8,765 Total $14,340 $14,340 $14,340 $14,340 $14,340

87 Schedule “A” – By-law 2020-XX Township of Champlain User Fees / Permits and Other Charges 31

Water and Sewer – Inside West Hawkesbury’s Geographic Limits – Optional for Existing Properties Paying Current (Higher) Water and / or Sewage Rates or Mandatory for Future Properties Inside West Hawkesbury (VKH System)

Connection charges / per connection Effective date : Jan 1st, 2021 Jan 1st, 2022 Jan 1st, 2023 Jan 1st, 2024 Jan 1st, 2025

Description Service

water $3,650 $3,650 $3,650 $3,650 $3,650 5/8”, 3/4” or 1” connection sewer $3,505 $3,505 $3,505 $3,505 $3,505

Total $7,155 $7,155 $7,155 $7,155 $7,155 water $5,415 $5,415 $5,415 $5,415 $5,415 1 1/4” connection sewer $4,465 $4,465 $4,465 $4,465 $4,465 Total $9,880 $9,880 $9,880 $9,880 $9,880 water $7,015 $7,015 $7,015 $7,015 $7,015 1 1/2” connection sewer $5,575 $5,575 $5,575 $5,575 $5,575 Total $12,590 $12,590 $12,590 $12,590 $12,590 water $11,940 $11,940 $11,940 $11,940 $11,940 2” or greater connection sewer $10,345 $10,345 $10,345 $10,345 $10,345 Total $22,285 $22,285 $22,285 $22,285 $22,285

88 Schedule “A” – By-law 2020-XX Township of Champlain User Fees / Permits and Other Charges 32

Water and Sewer – Inside L’Orignal’s Geographic Limits – Sewage Connection Charge may be Financed as per By-Law 2008-41

Connection charges / per equivalency of residential unit

Effective date : Jan 1st, 2021 Jan 1st, 2022 Jan 1st, 2023 Jan 1st, 2024 Jan 1st, 2025 Description Service 5/8”, 3/4” or 1” connection water $1,500 $1,500 $1,500 $1,500 $1,500 Charge set as per By-law 2008-41 sewer $7,000 $7,000 $8,000 $8,000 $8,000 Total $8,500 $8,500 $9,500 $9,500 $9,500 1 1/4” connection water $1,500 $1,500 $1,500 $1,500 $1,500 Charge set as per By-law 2008-41 sewer $7,000 $7,000 $8,000 $8,000 $8,000 Total $8,500 $8,500 $9,500 $9,500 $9,500 1 1/2” connection water $1,500 $1,500 $1,500 $1,500 $1,500 Charge set as per By-law 2008-41 sewer $7,000 $7,000 $8,000 $8,000 $8,000 Total $8,500 $8,500 $9,500 $9,500 $9,500 2” or greater connection water $1,500 $1,500 $1,500 $1,500 $1,500 Charge set as per By-law 2008-41 sewer $7,000 $7,000 $8,000 $8,000 $8,000 Total $8,500 $8,500 $9,500 $9,500 $9,500

Water connection charge for any property on water main from the corner of Eliza & Lecours up to the limits of water $4,000 $4,000 $4,000 $4,000 $4,000 Hawkesbury

89 Schedule “A” – By-law 2020-XX Township of Champlain User Fees / Permits and Other Charges 33 Water and / or Sewage Rates – Quarterly – for Properties That Have Paid the Capital Connection Charge(s) Rates per unit Effective date: Jan 1st, 2021 Jan 1st, 2022 Jan 1st, 2023 Jan 1st, 2024 Jan 1st, 2025 Description Service Minimum Rate per Minimum Rate Minimum Rate per Minimum Rate per Minimum Rate per Minimum meter cubic amount per amount cubic amount cubic amount cubic amount consumption meter cubic meter meter meter /factor meter /factor /factor /factor /factor Sewage service only Flat rate Total $137.99 Total $140.63 Total $143.21 Total $146.41 Total $149.67 water 42 $2.228 $93.58 $2.373 $99.67 $2.5275 $106.16 $2.629 $110.42 $2.734 $114.83 5/8”, 3/4” or 1” sewer 1.432 $134.00 1.3702 $136.57 1.3102 $139.09 1.2879 $142.20 1.266 $145.37 connection Total $227.58 Total $236.24 Total $245.25 Total $252.62 Total $260.20 water 63 $2.228 $140.36 $2.373 $149.50 $2.5275 $159.23 $2.629 $165.63 $2.734 $172.24 1 1/4” connection sewer 1.432 $201.00 1.3702 $284.85 1.3102 $208.62 1.2879 $213.31 1.266 $218.06 Total $341.36 Total $354.34 Total $367.85 Total $378.94 Total $390.30 water 84 $2.228 $187.15 $2.373 $199.33 $2.5275 $212.31 $2.629 $220.84 $2.734 $229.66 1 1/2” connection sewer 1.432 $268.00 1.3702 $273.12 1.3102 $278.17 1.2879 $284.42 1.266 $290.75 Total $455.15 Total $472.45 Total $490.48 Total $505.26 Total $520.41 water 126 $2.228 $280.73 $2.373 $299.00 $2.5275 $318.47 $2.629 $331.25 $2.734 $344.48 2” or greater connection sewer 1.432 $402.00 1.3702 $409.69 1.3102 $417.26 1.2879 $426.62 1.266 $436.11 Total $682.73 Total $708.69 Total $735.73 Total $757.87 Total $780.59 Pleasant Corners School water 855 $2.228 $1,904.94 $2.373 $2,028.15 $2.5275 $2161.01 $2.629 $2,247.80 $2.734 $2,337.57 St-Jude’s Catholic School water 427.5 $2.228 952.47$ $2.373 $1,014.46 $2.5275 $1,080.51 $2.629 $1,123.90 $2.734 $1,168.79 All connection Water In excess of $2.228 In excess of $2.373 In excess of $2.5275 In excess of $2.5275 In excess of $2.734 In excess of Sewer the minimum 1.432 the minimum 1.3702 the 1.3102 the minimum 1.2879 the minimum 1.266 the minimum consumption consumption minimum consumption consumption consumption consumption

90 Schedule “A” – By-law 2020-XX Township of Champlain User Fees / Permits and Other Charges 34

Water and / or Sewage Rates – Quarterly – for Properties That Have Not Paid the Capital Connection Charge(s) and are Currently Receiving Water and / or Sewage Municipal Services

Rates per unit Effective date: Jan 1st, 2021 Jan 1st, 2022 Jan 1st, 2023 Jan 1st, 2024 Jan 1st, 2025 Description Service Minimum Rate per Minimum Rate Minimum Rate per Minimum Rate Minimum Rate per Minimum meter cubic amount per amount cubic amount per amount cubic meter amount consumption meter cubic meter cubic /factor /factor meter /factor meter /factor /factor Sewage service only Flat rate Total $181.48 Total $184.95 Total $188.34 Total $192.54 Total $196.63 water 42 $3.170 $133.14 $3.376 $141.79 $3.5961 $151.04 $3.740 $157.08 $3.890 $163.38 5/8”, 3/4” or 1” sewer 1.5786 $210.17 1.5131 $214.54 1.4493 $218.90 1.4258 $223.96 1.4024 $229.12 connection Total $343.31 Total $356.33 Total $369.94 Total $381.04 Total $392.50 water 63 $3.170 $199.71 $3.376 $212.69 $3.5961 $226.55 $3.740 $235.62 $3.890 $245.07 1 1/4” connection sewer 1.5786 $315.26 1.5131 $321.82 1.4493 $328.34 1.4258 $335.95 1.4024 $343.69 Total $514.97 Total $534.51 Total $554.89 Total $571.57 Total $588.76 water 84 $3.170 $266.28 $3.376 $283.58 $3.5961 $302.07 $3.740 $314.16 $3.890 $326.76 1 1/2” connection sewer 1.5786 $420.35 1.5131 $429.08 1.4493 $437.79 1.4258 $447.93 1.4024 $458.25 Total $686.63 Total $712.66 Total $739.86 Total $762.09 Total $785.01 water 126 $3.170 $399.42 $3.376 $425.38 $3.5961 $453.11 $3.740 $471.24 $3.890 $490.14 2” or greater sewer 1.5786 $630.52 1.5131 $643.64 1.4493 $656.69 1.4258 $671.89 1.4024 $687.37 connection Total $1,029.94 Total $1,069.02 Total $1,109.80 Total $1,143.13 Total $1,177.51 Additional metered rates above minimum amount water In excess of $3.170 In excess of $3.376 In excess of $3.5961 In excess of $3.740 In excess of $3.890 In excess of the All connection the minimum the minimum the minimum the minimum the minimum minimum sewer consumption 1.5786 consumption 1.5131 consumption 1.4493 consumption 1.4258 consumption 1.4024 consumption

91 Schedule “A” – By-law 2020-XX Township of Champlain User Fees / Permits and Other Charges 35 Library (Will not be part of the By-law, For information only) Effective Date Description Jan 1st, 2021 Jan 1st, 2022 Jan 1st, 2023 Jan 1st, 2024 Jan 1st, 2025 Membership card - resident Free Free Free Free Free - non resident per year $35.00 $35.00 $40.00 $40.00 $40.00 - family non resident per year $55.00 $55.00 $60.00 $60.00 $60.00 - Membership card replacement $3.00 $3.00 $4.00 $4.00 $40.00 Late penalty charges - student (per day – per book) $0.10/ max $5.00 $0.10/ max $5.00 $0.15/ max $8.00 $0.15/ max $8.00 $0.15/ max $8.00 - adult (per day – per book/CD) $0.25/ max $10.00 $0.25/ max $10.00 $0.25/ max $15.00 $0.25/ max $15.00 $0.25/ max $15.00 - magazine (per day) $0.10/ max $$5.00 $0.10/ max $5.00 $0.25/ max $15.00 $0.25/ max $15.00 $0.25/ max $15.00 - video or DVD (per day) $1.00/ max $10.00 $0.1.00/ max $10.00 $1.00/ max $15.00 $1.00 / max $15.00 $1.00/ max $15.00 Lost books actual cost actual cost actual cost + $3 actual cost + $3 actual cost + $3.00 admin admin admin Photocopies - per copy – adult $0.25 $0.25 $0.25 $0.25 $0.25 - per copy – child/student $0.15 $0.15 $0.25 $0.25 $0.25 Printing on laser printer per sheet $0.25 $0.25 $0.25 $0.25 $0.25 $3.00 / 1st page, $3.00/ 1st page, $3.00 / 1st page, $3.00 / 1st page, $3.00 / 1st page, Sending a fax $1.00 after $1.00 after $1.00 after $1.00 after $1.00 after Receiving a fax per page $1.00 $1.00 $1.00 $1.00 $1.00 Fee for not picking up an ILL order $5.00 $5.00 $5.00 $5.00 $5.00 Scan $1.00 $1.00 $1.00

92

Finance REPORT NO. FIN-12-20

To: Mayor and Members of Council

From: Kevin Tessier, Treasurer

Date: October 2 2020

Subject: 2020 Annual Repayment Limit (ARL)

Recommendation:

BE IT RESOLVED THAT Finance Report No. FIN-12-20, dated October 2, 2020, regarding the 2020 Annual Repayment Limit (ARL) submitted by the Treasurer be received and filed.

1. Purpose/Nature of the Proposal: The purpose of the Report is to provide the 2020 Annual Repayment Limit (ARL) to Council.

2. Background/Rationale: On an annual basis, the Ministry of Municipal Affairs issues a report to municipalities indicating the maximum amount available to commit to payments relating to debt and financial obligation. This limit must be adjusted by the Treasurer prior to Council authorizing long term debt or financial obligation.

3. Relevant Options/Consultations: The 2020 Annual Repayment Limit has been calculated based on data contained in the 2018 Financial Information Return (FIR). Any changes to debt made subsequent to filing the 2018 FIR must be reported as adjustments by the Treasurer.

93

4. Risk/Safety Considerations: The Province establishes a limit of 25% of Net Revenues as a maximum amount which the municipality has available to commit to payments relating to debt and financial obligation.

5. Legal Implications/Legislative Requirements: The Ministry of Municipal Affairs prepares the Annual Repayment Limit in accordance with Ontario Regulation 403/02.

6. Major Benefits: The Annual Debt Repayment Limit and municipal Debt Management Policy promote responsible management of debt and limit financial risk to the Municipality.

7. Financial Analysis: The 2020 Annual Repayment Limit issued be the Ministry of Municipal Affairs is attached as Appendix A to this report. The 2020 Adjusted Annual Repayment Limit is attached as Appendix B to this report.

The percentage of legislated debt capacity prior to adjustments is 24.92%; the percentage of legislated debt capacity after adjustments is 36.28%.

8. Means of Communicating Decision: The resolution will be recorded in Council Minutes.

Conclusion: In accordance with the Ontario Regulation 403/02 , borrowing a sum of $1,083,127.81 @ 1.76% for 25 years for an annual payment of $34,803.05 would bring the percentage of legislated debt capacity after adjustments to 37.46%.

Respectfully submitted,

______Kevin Tessier, Treasurer

94 Ministry of Municipal Affairs and Housing Ministère des affaires municipales et du logement 777 Bay Street, 777 rue Bay, Toronto, Ontario M5G 2E5 Appendix A Toronto (Ontario) M5G 2E5 2020 ANNUAL REPAYMENT LIMIT (UNDER ONTARIO REGULATION 403 / 02)

MMAH CODE: 67613

MUNID: 02005

MUNICIPALITY: Champlain Tp

UPPER TIER: Prescott and Russell UCo

REPAYMENT LIMIT: $ 2,224,431

The repayment limit has been calculated based on data contained in the 2018 Financial Information Return, as submitted to the Ministry. This limit represents the maximum amount which the municipality had available as of December 31, 2018 to commit to payments relating to debt and financial obligation. Prior to the authorization by Council of a long term debt or financial obligation, this limit must be adjusted by the Treasurer in the prescribed manner. The limit is effective January 01, 2020

FOR ILLUSTRATION PURPOSES ONLY,

The additional long-term borrowing which a municipality could undertake over a 5-year, a 10-year, a 15-year and a 20-year period is shown.

If the municipalities could borrow at 5% or 7% annually, the annual repayment limits shown above would allow it to undertake additional long-term borrowing as follows:

5% Interest Rate (a) 20 years @ 5% p.a. $ 27,721,321 (a) 15 years @ 5% p.a. $ 23,088,828 (a) 10 years @ 5% p.a. $ 17,176,463 (a) 5 years @ 5% p.a. $ 9,630,620

7% Interest Rate (a) 20 years @ 7% p.a. $ 23,565,648 (a) 15 years @ 7% p.a. $ 20,259,922 (a) 10 years @ 7% p.a. $ 15,623,469 (a) 5 years @ 7% p.a. $ 9,120,604

Page: 01 of 02 Date Prepared: 24-Feb-20

95 DETERMINATION OF ANNUAL DEBT REPAYMENT LIMIT (UNDER ONTARIO REGULATION 403/02) MUNICIPALITY: Champlain Tp MMAH CODE: 67613

1 Debt Charges for the Current Year $ 0210 Principal (SLC 74 3099 01)...... 462,453 ...... 0220 Interest (SLC 74 3099 02)...... 288,000...... 0299 Subtotal 750,453

0610 Payments for Long Term Commitments and Liabilities financed from the consolidated statement of operations (SLC 42 6010 01) ...... 0 ......

9910 Total Debt Charges 750,453

1 Amounts Recovered from Unconsolidated Entities $ 1010 Electricity - Principal (SLC 74 3030 01) ...... 0 ...... 1020 Electricity - Interest (SLC 74 3030 02) ...... 0...... 1030 Gas - Principal (SLC 74 3040 01) ...... 0 ...... 1040 Gas - Interest (SLC 74 3040 02) ...... 0...... 1050 Telephone - Principal (SLC 74 3050 01) ...... 0 ...... 1060 Telephone - Interest (SLC 74 3050 02) ...... 0...... 1099 Subtotal 0

1410 Debt Charges for Tile Drainage/Shoreline Assistance (SLC 74 3015 01 + SLC 74 3015 02) ...... 12,330 ......

1411 Provincial Grant funding for repayment of long term debt (SLC 74 3120 01 + SLC 74 3120 02)...... 0 ......

1412 Lump sum (balloon) repayments of long term debt (SLC 74 3110 01 + SLC 74 3110 02)...... 0......

1420 Total Debt Charges to be Excluded 12,330 9920 Net Debt Charges 738,123

Letter (B) on Appendix B 1 $ 1610 Total Revenue (SLC 10 9910 01)...... 15,640,648 Excluded Revenue Amounts 2010 Fees for Tile Drainage / Shoreline Assistance (SLC 12 1850 04) ...... 4,072 ......

2210 Ontario Grants, including Grants for Tangible Capital Assets (SLC 10 0699 01 + SLC 10 0810 01 + SLC10 0815 01) ...... 3,923,323...... 2220 Canada Grants, including Grants for Tangible Capital Assets (SLC 10 0820 01 + SLC 10 0825 01) ...... 1,179,840 ...... 2225 Deferred revenue earned (Provincial Gas Tax) (SLC 10 830 01) ...... 0 2226 Deferred revenue earned (Canada Gas Tax) (SLC 10 831 01) ...... 0 2230 Revenue from other municipalities including revenue for Tangible Capital Assets ( SLC 10 1098 01 + SLC 10 1099 01) ...... 857,841 ...... 2240 Gain/Loss on sale of land & capital assets (SLC 10 1811 01) ...... -2,192,142 ...... 2250 Deferred revenue earned (Development Charges) (SLC 10 1812 01) ...... 0 ...... 2251 Deferred revenue earned (Recreation Land (The Planning Act)) (SLC 10 1813 01) ...... 0 ...... 2252 Donated Tangible Capital Assets (SLC 53 0610 01) ...... 17,500...... 2253 Other Deferred revenue earned (SLC 10 1814 01) ...... 0 ...... 2254 Increase / Decrease in Government Business Enterprise equity (SLC 10 1905 01) ...... 0 ...... 2255 Other Revenue (SLC 10 1890 01 + SLC 10 1891 01 + SLC 10 1892 01 + SLC 10 1893 01 + SLC 10 1894 01 + SLC 10 1895 01 + SLC 10 1896 01 + SLC 10 1897 01 + SLC 10 1898 01) ...... 0 2299 Subtotal 3,790,434

2410 Fees and Revenue for Joint Local Boards for Homes for the Aged ...... 0......

2610 Net Revenues 11,850,214 2620 25% of Net Revenues 2,962,554

9930 Letter (A) on Appendix B ESTIMATED ANNUAL REPAYMENT LIMIT 2,224,431 (25% of Net Revenues less Net Debt Charges)

* SLC denotes Schedule, Line Column.

Page: 02 of 02 Date Prepared: 24-Feb-20

96 Appendix B Adjusted Annual Repayment Limit

Explanation Reference Amount/%

Annual Debt Repayment Limit Before Adjustment:

25% of Net Revenues per 2018 FIR, Schedule 81, Line 2620 (A) 2,962,554 Total Debt Payments per 2018 FIR, Schedule 81, Line 9920 (B) $738,123 Annual Debt Repayment Limit prior to adjustments (A-B) $2,224,431 Percentage of legislated debt capacity prior to adjustment (B/A) 24.92%

Adjustment to debt payment: Debenture in the amount of $ 633,000 @ 2.91% for a 10 years (1) $73,105 amortization term for the purchase of a Tandem snow plow and for the purchase of the Business Land. Debt repayment beginning on April 1, 2019 at $6,092.10 per month By-Law 2019-05 Debenture in the amount of $2,958,162 @ 2.90% for a 30 (2) $147,753 years amortization term for the financing of the rehabilitation of the VKH Lagoon totaling an annual payment of $147,753. By- Law 2019-37. Debenture in the amount of $391,340 over a five year term at (3) $81,537 1.63% By-Law 2020-50. The debt repayment is $6,794.83 per month Debenture in the amount of $316,500 over a ten year term at (4) $34,311 1.63% By-Law 2020-51. The debt repayment is $2,859.21 per month)

Net Adjustment to Debt Payment (C)= $336,706 (1)+(2)+(3)+(4) Total net Adjusted Debt Payment (B+C) $1,074,829 Percentage of legislated debt capacity committed after (B+C)/(A) 36.28% adjustments Adjusted Annual Repayment Limit (A-B-C) $1,887,725

97 CHAMPLAIN FIRE SERVICE - MONTHLY REPORT TO COUNCIL

STATION: VANKLEEK HILL PREPARED BY :STATION 1 DATE September 2020 FIRE DEPARTMENT CHIEF MICHEL MARTIN

1. CALLS FOR SERVICES

CATEGORY # OF CALL APPARATUS MAN HR VOL HR A) FIRE 0 VKH RESCUE, VKH PUMPER , VKH TANKER 0 0 B)FIRE IN ( N G ) 1 VKH RESCUE ,VKH PUMPER ,VKH TANKER 15 0 C) MVA’S IN (VKH) 0 VKH RESCUE , VKH PUMPER VKH TANKER 0 0 D)MVA IN ( N G ) 3 VKH RESCUE , VKH PUMPER VKH TANKER 27 0 E) MEDICAL IN VKH 1 VKH RESCUE , VKH PUMPER 6 4 F)MEDICAL IN ( N G ) 0 0 0 G) ALARM IN VKH 1 VKH RESCUE,VKH PUMPER 8 0 H) ALARM IN N G 0 0 0 I) FALSE ALARMS IN VKH 0 VKH RESCUE ,VKH PUMPER ,VKH TANKER 0 0 J) FALSE ALARM IN N G 0 0 0 K) TANKER CALL 3 ASSISTANCE TO LORIGNAL 13 0 L) FIRE HALL 1 WASH AND CLEAN FIRE HALL 2 0 M) OTHER 1 TANKER MAINTENANCE 2 0

2. TRAINING ACTIVITY

CATEGORY DESCRIBE ACTIVITY MAN HR VOL HR REGULAR SEPTEMBER 2 2020 (CAR FIRES ) 16 PRACTICE SEPTEMBER 23 2020 (EXTRICATION ) 20

B) C.P.R.

C) FIRST AID

D) INDIVIDUAL TRAINING E) TRUCK SEPTEMBER 18 2020 2 INSPECTION

98

3. FIRE PREVENTION ACTIVITIES CATEGORY # OF INSPECTIONS MAN HR VOL HR

A) INSPECTIONS – 89 MAIN STREET WEST 3 RESIDENTIAL

B) INSPECTIONS – COMMERCIAL

C) SCHOOL VISITS

D) COMMUNITY GROUP

4. MUTUAL AID ACTIVITY REQUESTED BY APPARATUS MAN HR VOL HR EAST HAWKESBURY TANKER & MAN POWER

5. COMMUNITY VOLUNTEER ACTIVITY EVENT ASSISTANCE PROVIDED MAN HR VOL HR

COMMENT

CHIEF MICHEL MARTIN______

99

100 CHAMPLAIN FIRE SERVICE - MONTHLY REPORT TO COUNCIL

STATION:L’Orignal PREPARED BY: rsincennes DATE:9/1/2020

1. CALLS FOR SERVICES CATEGORY # OF CALLS APPARATUS MAN HR VOL HR A) FIRE 1 LPO02-LOR07-LOT18 10 A) FIRE 1 LOT18 15 B) MVA’S C) MEDICAL 1 LPO02-LOR07 13 C) MEDICAL 1 LPO02-LOR07 17 D) ALARMS 1 LPO02-LOR07-LOT18 8 D) ALARMS 1 LPO02-LOR07-LOT18 7 D) ALARMS 1 LPO02-LOR07-LOT18 7 E) FALSE ALARMS F) Inspection 1 Chief Personal vehicle 2 F) Inspection Hazard 1 Chief Personal vehicle 2 F) Inspection 1 Chief Personal vehicle 1 F) Complaint 1 Chief Personal vehicle 1

2. TRAINING ACTIVITY CATEGORY DESCRIBE ACTIVITY MAN HR VOL HR A) REGULAR 29/09/2020 Vehicle training 21X1.5=31.5 PRACTICE 15/09/2020 Tanker Operation 16x1.5=24 01/09/2020 Alarm System NFPA 72 20x 1.5=30 B) C.P.R.

C) FIRST AID

D) INDIVIDUAL 26/09/2020 Live Fire Evolution X 15 FF X 6 Hours/each 90 Hrs TRAINING With East Hawkesbury fire department

101 3. FIRE PREVENTION ACTIVITIES CATEGORY # OF INSPECTIONS MAN HR VOL HR A) INSPECTIONS – RESIDENTIAL 1 2

B) INSPECTIONS – COMMERCIAL 1 1

C) SCHOOL VISITS

D) COMMUNITY GROUP

4. MUTUAL AID ACTIVITY REQUESTED BY APPARATUS MAN HR VOL HR East Hawkesbury LOT18 15

5. COMMUNITY VOLUNTEER ACTIVITY EVENT ASSISTANCE PROVIDED MAN HR VOL HR

COMMENTS

___Richard Sincennes___ FIRE CHIEF - SIGNATURE

Legend: LOP02= L’ Orignal Pumper LOR07= L’Orignal Rescue LOT18= L’Orignal Pumper-Tanker LOCHIEF= Personal Vehicle Practice = 1.5 hours each

102

103 PARKS AND RECREATION DEPARTMENT October 8th, 2020 – Regular Meeting of Council SEPTEMBER 2020

ARENA:  COVID-19 setup was completed (i.e poster and signage, installation of disinfection stations, arrows, and stickers for traffic flow etc..).  Provided COVID training to employees. Protocols will have to re-evaluated on a as needed basis.  Ice plant was inspected and was opened on September 18th. Ice making process began on Sunday, September 20th. The new tractor and sprayer were used this year to make the ice. This new efficient process will reduce our ice making by 5 days. White wash was applied on September 25th.  Ice rentals can begin as of October 3rd.  Contracts are being signed slowly. Many leagues are unsure of registrations and willingness of players to participate during COVID.  Junior C will only begin games as of November.

RECEPTION HALL VANKLEEK HILL  Official reopening was September 1st.  Provided COVID training to employees. Protocols will have to re-evaluated on a as needed basis.  New Provincial restrictions have come into play as of September 19th. The government has imposed lower gathering limits to private unmonitored gatherings to 10 indoor and 25 outdoor. If the gathering is staffed, the 50 indoors still applies.  Before we sign a rental contract, clients must present an action plan outlining how they and their guests will adhere to the EOHU recommendations.  Bookings: No rentals.  Be More ACTIVE classes will begin October 5th. Marketing ads were shared via email (client list) and social media. Physical posters were placed in local businesses.

CHALET ABRI:  Official reopening was September 1st.  Provided COVID training to employees. Protocols will have to re-evaluated on a as needed basis.  New Provincial restrictions have come into play as of September 19th. The government has imposed lower gathering limits to private unmonitored gatherings to 10 indoor and 25 outdoor. If the gathering is staffed, the 50 indoors still applies.  Before we sign a rental contract, client must present an action plan outlining how they and their guests will adhere to the EOHU recommendations.  Bookings: Club de l’Amical (Sept 22)  There will not be any Be More ACTIVE classes in L’Orignal this session due to space limitations due to COVID protocols.

104 1

PARKS AND RECREATION DEPARTMENT October 8th, 2020 – Regular Meeting of Council SEPTEMBER 2020

MARINA:  Marina closes for the season Sunday October 10th.  RFP for the marina sub-lease went public as of September 14th with a closing date of October 21st. A Familiarization Tour was offered on September 24th.  Next year’s deposits were not collected due to the possible sub-lease. We cannot enter into an agreement (contracts) and take deposits if we are not the operators in 2021. Client lists will be shared with the new operator and it will be at the new operator’s discretion should they want to sign agreements with existing marina clients.  Installed shut-off valve on the water main.  Sewer pipe broke again and required repairs.  Still no news from Fisheries and Oceans when Section C of wave breakers will be replaced.

CAMPGROUND  Campground closed for the season as of September 30th. We have signed with 45 seasonal clients for the 2021 season which is up from 35 in 2020. We have nearly doubled our budgeted transient revenues in 2020.

ALL PARKS  Regular inspections and garbage done (Monday, Wednesday, Friday).  The installation of Park Signs Capital Project is underway, and 7 park signs will be installed by the end of September to the beginning of October. To save some costs, staff prepared the sites (digging, pouring cement etc).  The Tree Removal Capital Project was awarded, and project began in September.  More trees were trimmed and cut by staff in Woodhills Park.  The EOHU did their last water test on September 3. Beach monitoring will resume the week of May 24, 2021. We installed physical signs at the beach and on our website to notify users that the quality minoring of the water was done for the season. Buoys were removed.

OUTDOOR RINKS (Miner Park, Mill St. Park, L’Orignal Park)  Seeded excavated area for outdoor rink preparation in L’Orignal Park.

Be More ACTIVE  Planning a gradual reopening of Be More ACTIVE classes in October. Conditions and procedures have been developed.

CHAMPLAIN SUMMER DAY CAMP  Nothing to report. 105 2

PARKS AND RECREATION DEPARTMENT October 8th, 2020 – Regular Meeting of Council SEPTEMBER 2020

CHAMPLAIN IN BLOOM  Staff stopped watering flowers after Labour Day weekend.  One final Fall maintenance in flowerbeds will be done.  Flowers pots and hanging baskets were removed.

OTHER ITEMS:  Photo with VKH Lions & District for donation for Mill Street Park gazebo project.  Final report was submitted to UCPR for grant.  Final report was submitted to CSJ.  Planning budget and capital projects for 2021.  Updated all COVID information on website under Recreation.  Working on internal housekeeping matters.

All of which is respectfully submitted by,

______Lisa Burroughs Director of Parks and Recreation

106 3

Public Works Department – Township of Champlain Report to Council October 8th, 2020 – Regular Meeting of Council

Period covering September 2020

Capital Projects  All capital projects are complete.

Sidewalks  Nothing to report

Road Maintenance  All roads patrolled on a regular basis for regular patrol patrol/maintenance.  Public Works Department will continue conduct regular maintenance as required.  The grader has been out whenever possible to repair gravel roads.  Crews are out repairing potholes with cold patch as much as possible.  Crews are picking up garbage on roadsides in all wards.  Crews are repairing road signs and cleaning brush around bridges and guiderails.  Winter Sand mixing and storage was completed.  The second pass for roadside mowing is underway.

Equipment/Vehicle & Maintenance  Preparing equipment and vehicles for winter maintenance operations.

Buildings, Grounds Maintenance  Yvon is working for all departments

Safety  Annual retro reflectivity testing of our regulatory and warning road signs is underway.

Municipal Landfill Site  The landfill is opened as per the regular schedule  The fall leaf collection has been set for the week of November 9th. There was a date error in the newsprints, however the correct dates are on the website and social media forums, staff has been advised in order to clarify to residents if required.

Other Departments  Nothing to report.

NOTES FROM DIRECTOR OF PUBLIC WORKS  The Public Works Department is continuing to work during the COVID-19 pandemic. We are taking all the necessary precautions to protect our workers and the public during this time.

Respectfully submitted,

______James McMahon Director of Public Works

1 of 1 107

PUBLIC WORKS DEPARTMENT REPORT NO. PW-10-20

To: Mayor and Members of Council

From: James McMahon Director of Public Works

Date: October 8th, 2020

Subject: By-Law 2020-58 being a by-law to authorize the erection of stop signs at all passive rail crossings in the Township of Champlain

Recommendation:

BE IT RESOLVED THAT Public Works Report No. PW-10-20, dated October 8th, 2020, regarding the erection of stop signs at all passive rail crossings in the Township of Champlain be received and that By-Law Nº 2020-58 be brought forward for adoption.

Background:

On September 1st, 2020, the Township received a letter of non-compliance and concern from Transport Canada regarding the safety the passive rail crossings within Champlain Township (Please see attached for a copy of this inspection).

Passive crossings are public grade crossings without warning systems such as flashing lights, alarms and crossing arms. We have 7 of these in our Township which cross on the following roads;

1. Greenlane Road West 2. Pleasant Corner Road West 3. Happy Hollow Road 4. Hibbard Street 5. Newton Road 6. Aberdeen Road East 7. MacCallums Lane

The inspection concluded that all quadrant sightlines are partially or totally blocked by vegetation and they recommend that we install stop signs in both directions to replace the existing signs “be prepared to stop”.

108 Analysis: Public Works staff conducted a review of the sightlines to evaluate if we would be able to perform vegetation control to achieve the required sightlines and to avoid having to install the recommended stop signs, however, it has been concluded that it is not possible to achieve the required sightlines with vegetation control as we would end up encroaching on private property. The implications of having to perform vegetation control on private property presents many challenges such as obtaining permission, and entering into an agreement with the property owners to allow the Township to continue to control the vegetation on an as needed and annual basis.

If we install the recommended stop signs, the required sightlines reduce, and we would be able to achieve this with vegetation control on our municipal right of way for these roads.

The passing of the By-Law is required to be able to enforce the stop signs.

Financial Implications:

The estimated cost to install the stop signs, stop ahead, and new stop sign warning is $2000.00 (Including some vegetation control along the municipal right of way).

The cost to perform the initial largescale vegetation control as well as continuous vegetation control on an as needed and annual basis is much more substantial.

Options/Alternatives:

Option 1: Council approves the recommendation.

BE IT RESOLVED THAT Public Works Report No. PW-10-20, dated October 8th, 2020, regarding the erection of stop signs at all passive rail crossings in the Township of Champlain be received and that By-Law Nº 2020-58 be brought forward for adoption.

Option 2: Council instructs staff as they see fit.

Conclusion:

By approving this recommendation, it will allow Township to follow the Ministry of Transportation recommendations as well as to improve the safety of the rail crossings in our Township.

Respectfully submitted,

______James McMahon Director of Public Works

109

Ontario Region Our file: RSIG - 7308976 Enterprise Building, 427 Laurier Avenue West, Floor: 14 Ottawa, ON K1R 7Y2

LETTER OF NON-COMPLIANCE AND CONCERN

September 1, 2020

James McMahon Director of Public Works Champlain, Township of 948 Pleasant Corner Road East, Vankleek Hill, ON K0B 1R0

Subject: Crossing Inspection

Dear James McMahon,

I am a Railway Safety Inspector designated by the Minister of Transport under subsection 27(1) of the Railway Safety Act (RSA).

From August 18, 2020 to August 19, 2020, I performed an inspection of Canadian National Railway and identified concern(s) as well as non-compliance(s) as detailed in the attached appendix.

Please advise this office in writing no later than September 16, 2020, how you intend to address this(these) non-compliance(s) and concern(s).

Please be aware that enforcement action(s) under the RSA could be taken with respect to any contravention listed in the attached inspection report.

Should you require additional information on this matter, please do not hesitate to contact me, at (416) 475-3678 or by e-mail at [email protected].

Yours sincerely,

Mohammed Souka

110

Transport Canada Rail Safety - Crossings Inspection Report

2020-08-18 to 2020-08-19, Ontario Region, Reference #: Road Authority Champlain, Township of Summary TC Inspector Mohammed Souka 7296579

Non Compliances Responsible Location Description Corrective Action Ref. # Authority Crossing (Passive): Mile 13.66, Canadian National Crossings - Signage Railway is responsible, no Road Authority Corrective Action expected 7296681 Vankleek Subdivision (Canadian Railway National), Hibbard St (Vankleek Hill, Details: (Y), CrossingID: 35085 Issue with: Signage - Railway Responsibility Signage

- (1) of Grade Crossings Regulations: 58 - (1) of Grade Crossings Regulations: 62 - (1) of Grade Crossings Regulations: 63 Non Compliance : Missing Track sign East direction GCR rule 58 section 4.1 of GCS; Railway sign installation is located at more than 2 m from the face of the curb (GCR rule 58 section 4.1.1(c) of GCS; Concerns: Missing emergency notification sign (GCR Rule 63 section 8.5 of GCS); Missing retroreflective strip on back of the post, West direction (GCR Rule 62 GCS Section 8.1.4);

(See Attached Report #20105-SM)

Page 2 of 10 111 Transport Canada Rail Safety - Crossings Inspection Report

Concerns Responsible Location Description Corrective Action Ref. # Authority Crossing (Passive): Mile 12.48, Canadian National Crossings - Sightlines Railway is responsible, no Road Authority Corrective Action expected 7296606 Vankleek Subdivision (Canadian Railway National), Newton Rd, (Y), Details: CrossingID: 16536 Issue with: Sightlines from SSD - Railway ROW

- (1) of Grade Crossings Regulations: 21 - (1) of Grade Crossings Regulations: 23

From the Stopping Sight Distance (SSD) all quadrants, sightlines are blocked by vegetation Rules: (19 (1), 21 and 23) of GCR) and article 7 of GCS. Install a stop sign both direction instead the sign "be prepare to stop" and from the stopped distance, NW and SE quadrants are partially blocked by vegetation.

(See attached Report # 20105-SM).

Crossing (Passive): Mile 12.48, Champlain (ON) Crossings - Sightlines Response to Transport Canada: - Enter corrective action here - 7296608 Vankleek Subdivision (Canadian National), Newton Rd, (Y), Details: Effective As Of: - If not immediate, enter implementation date here - Will be proposing CrossingID: 16536 Issue with: Sightlines from SSD - Roadway ROW stop signs in both directions at this crossing at October council meeting but work will not be completed until December 11/2020 Will also be clearing the required site lines for the - (1) of Grade Crossings Regulations: 21 stop signs. - (1) of Grade Crossings Regulations: 23

From the Stopping Sight Distance (SSD) all quadrants, sightlines are blocked by vegetation Rules: (19 (1), 21 and 23) of GCR) and article 7 of GCS. Install a stop sign both direction instead the sign "be prepare to stop" and in this case from the stopped distance, NW and SE quadrants are partially blocked by vegetation.

(See attached Report # 20105-SM).

Page 3 of 10 112 Transport Canada Rail Safety - Crossings Inspection Report

Concerns Responsible Location Description Corrective Action Ref. # Authority Crossing (Passive): Mile 12.48, Canadian National Crossings - Signage Railway is responsible, no Road Authority Corrective Action expected 7296622 Vankleek Subdivision (Canadian Railway National), Newton Rd, (Y), Details: CrossingID: 16536 Issue with: Signage - Railway Responsibility Signage

- (1) of Grade Crossings Regulations: 62 - (1) of Grade Crossings Regulations: 63

Missing emergency notification sign GCR rule 63 section 8.5 of GCS; Missing retroreflective strip on the back of blade both direction (Rule GCR 62) GCS Section 8.1.3); Missing retroreflective strip on back and front of the post, East direction (Rule GCR 62) GCS Section 8.1.4); Retroreflective strip on the front not to the standards (Rule GCR 62) GCS Section 8.1.4) and remove vegetation around the railway post;

(See Attached Report# 20105-SM)

Page 4 of 10 113 Transport Canada Rail Safety - Crossings Inspection Report

Concerns Responsible Location Description Corrective Action Ref. # Authority Crossing (Passive): Mile 13.66, Canadian National Crossings - Sightlines Railway is responsible, no Road Authority Corrective Action expected 7296665 Vankleek Subdivision (Canadian Railway National), Hibbard St (Vankleek Hill, Details: (Y), CrossingID: 35085 Issue with: Sightlines from SSD - Railway ROW

- (1) of Grade Crossings Regulations: 21 - (1) of Grade Crossings Regulations: 23

* From the Stopping Sight Distance (SSD) NE, SE and SW quadrants, sightlines are blocked by vegetation Rules: (19 (1), 21 and 23) of GCR) and article 7 of GCS; * Install a stop sign both direction instead the sign "be prepare to stop" and from the stopped distance only NW and SE quadrants are partially blocked by vegetation.

* From the Stopping Sight Distance (SSD) the railway sign sightline blocked by vegetation west direction due to the location of the Railway signs (more than 2 m from the face curbb (GCR rule 58 section 4.1.1(c) of GCS);

(See Attached Report #20105-SM)

Page 5 of 10 114 Transport Canada Rail Safety - Crossings Inspection Report

Concerns Responsible Location Description Corrective Action Ref. # Authority Crossing (Passive): Mile 13.66, Champlain (ON) Crossings - Sightlines Response to Transport Canada: - Enter corrective action here - 7296667 Vankleek Subdivision (Canadian National), Hibbard St (Vankleek Hill, Details: Effective As Of: - If not immediate, enter implementation date here -Will be proposing stop (Y), CrossingID: 35085 Issue with: Sightlines from SSD - Roadway ROW signs in both directions at this crossing at October council meeting but work will not be completed until December 11/2020 Will also be clearing the required site lines for the stop - (1) of Grade Crossings Regulations: 21 signs. - (1) of Grade Crossings Regulations: 23

* From the Stopping Sight Distance (SSD) NE, SE and SW quadrants, sightlines are blocked by vegetation Rules: (19 (1), 21 and 23) of GCR) and article 7 of GCS;

* Install a stop sign both direction instead the sign "be prepare to stop" and from the stopped distance only NW and SE quadrants are partially blocked by vegetation;

(See Attached Report #20105-SM)

Crossing (Passive): Mile 16.47, Canadian National Crossings - Sightlines Railway is responsible, no Road Authority Corrective Action expected 7296724 Vankleek Subdivision (Canadian Railway National), Pleasant Corner Rd, (Y), Details: CrossingID: 16540 Issue with: Sightlines from SSD - Railway ROW

- (1) of Grade Crossings Regulations: 21 - (1) of Grade Crossings Regulations: 23 From the Stopping Sight Distance (SSD) all quadrants, sightlines are blocked by vegetation Rules: (19 (1), 21 and 23) of GCR1) and article 7 of GCS; Need to Install a stop sign both direction instead the sign "be prepare to stop". (See Attached Report #20105-SM)

Page 6 of 10 115 Transport Canada Rail Safety - Crossings Inspection Report

Concerns Responsible Location Description Corrective Action Ref. # Authority Crossing (Passive): Mile 16.47, Champlain (ON) Crossings - Sightlines Response to Transport Canada: - Enter corrective action here - 7296726 Vankleek Subdivision (Canadian National), Pleasant Corner Rd, (Y), Details: Effective As Of: - If not immediate, enter implementation date here -Will be proposing stop CrossingID: 16540 Issue with: Sightlines from SSD - Roadway ROW signs in both directions at this crossing at October council meeting but work will not be completed until December 11/2020 Will also be clearing the required site lines for the stop - (1) of Grade Crossings Regulations: 21 signs. - (1) of Grade Crossings Regulations: 23 From the Stopping Sight Distance (SSD) all quadrants, sightlines are blocked by vegetation Rules: (19 (1), 21 and 23) of GCR1) and article 7 of GCS; Need to Install a stop sign both direction instead the sign "be prepare to stop". (See Attached Report #20105-SM)

Crossing (Passive): Mile 16.47, Canadian National Crossings - Surface Railway is responsible, no Road Authority Corrective Action expected 7296744 Vankleek Subdivision (Canadian Railway National), Pleasant Corner Rd, (Y), Details: CrossingID: 16540 Issue with: Surface - Crossing Surface Condition

- (1) of Grade Crossings Regulations: 60 Surface condition developing issues (GCR1 Rule 60 and section 5 of GCS). (See Attached Report #20105-SM)

Page 7 of 10 116 Transport Canada Rail Safety - Crossings Inspection Report

Concerns Responsible Location Description Corrective Action Ref. # Authority Crossing (Passive): Mile 16.47, Canadian National Crossings - Signage Railway is responsible, no Road Authority Corrective Action expected 7296740 Vankleek Subdivision (Canadian Railway National), Pleasant Corner Rd, (Y), Details: CrossingID: 16540 Issue with: Signage - Railway Responsibility Signage

- (1) of Grade Crossings Regulations: 62 - (1) of Grade Crossings Regulations: 63 Retroreflective strip on the back both direction not to the standards (Rule GCR 62) GCS Section 8.1.4); Missing emergency notification sign GCR rule 63 section 8.5 of GCS; Bad fixation of the railway sign post and it is leaning; (See Attached Report #20105-SM)

Crossing (Passive): Mile 18.12, Canadian National Crossings - Sightlines Railway is responsible, no Road Authority Corrective Action expected 7296783 Vankleek Subdivision (Canadian Railway National), Green Lane Rd, (Y), Details: CrossingID: 16541 Issue with: Sightlines from SSD - Railway ROW

- (1) of Grade Crossings Regulations: 21 - (1) of Grade Crossings Regulations: 23

From the Stopping Sight Distance (SSD) all quadrants, sightlines are blocked by vegetation Rules: (19 (1), 21 and 23) of GCR1) and article 7 of GCS;

Need to install a stop sign both direction instead the sign "Stop before Crossing" and from the Stopped distance all quadrants, sightlines are partially blocked by vegetation Rules: (19 (1), 21 and 23) of GCR1) and article 7 of GCS;

(See Attached Report #20105-SM)

Page 8 of 10 117 Transport Canada Rail Safety - Crossings Inspection Report

Concerns Responsible Location Description Corrective Action Ref. # Authority Crossing (Passive): Mile 18.12, Champlain (ON) Crossings - Sightlines Response to Transport Canada: - Enter corrective action here - 7296785 Vankleek Subdivision (Canadian National), Green Lane Rd, (Y), Details: Effective As Of: - If not immediate, enter implementation date -Will be proposing stop CrossingID: 16541 Issue with: Sightlines from SSD - Roadway ROW signs in both directions at this crossing at October council meeting but work will not be completed until December 11/2020 Will also be clearing the required site lines for the stop - (1) of Grade Crossings Regulations: 21 signs. - (1) of Grade Crossings Regulations: 23 From the Stopping Sight Distance (SSD) all quadrants, sightlines are blocked by vegetation Rules: (19 (1), 21 and 23) of GCR1) and article 7 of GCS;

Need to install a stop sign both direction instead the sign "Stop before Crossing" and from the Stopped distance all quadrants, sightlines are partially blocked by vegetation Rules: (19 (1), 21 and 23) of GCR1) and article 7 of GCS;

(See Attached Report #20105-SM)

Crossing (Passive): Mile 18.12, Canadian National Crossings - Signage Railway is responsible, no Road Authority Corrective Action expected 7296799 Vankleek Subdivision (Canadian Railway National), Green Lane Rd, (Y), Details: CrossingID: 16541 Issue with: Signage - Railway Responsibility Signage

- (1) of Grade Crossings Regulations: 62 - (1) of Grade Crossings Regulations: 63 Retroreflective strip on the back and front East direction not to the standards (Rule GCR 62) GCS Section 8.1.4); Bad fixation of the railway sign post and it is leaning: Missing emergency notification sign GCR rule 63 section 8.5 of GCS; (See Attached Report #20105-SM)

Page 9 of 10 118 Transport Canada Rail Safety - Crossings Inspection Report

Page 10 of 10 119 Report # 20105-SM CN Vankleek Subdivision Passive Crossing Inspection 18 and 19 August 2020 I. Inspection: 1. Passive Crossing Mile 12.48 CN Vankleek Sub: a) Sightlines From the Stopping Sight Distance (SSD) all quadrants, sightlines are blocked by vegetation Rules: (19 (1), 21 and 23) of GCR1) and article 7 of GCS1

Install a stop sign both direction instead the sign “be prepare to stop” and from the stopped distance only NW and SE quadrants are partially blocked by vegetation.

1

120 Report # 20105-SM Need to install a stop sign both direction instead the sign “Stop before Crossing”

b) Signage:

Missing emergency notification sign GCR rule 63 section 8.5 of GCS; Missing retroreflective strip on the back of blade both direction (Rule GCR 62) GCS Section 8.1.3); Missing retroreflective strip on back and front of the post, East direction (Rule GCR 62) GCS Section 8.1.4); Retroreflective strip on the front not to the standards (Rule GCR 62) GCS Section 8.1.4) and remove vegetation around the railway post;

2

121 Report # 20105-SM

2. Passive Crossing Mile 13.66 CN Vankleek Sub a) Sightlines: From the Stopping Sight Distance (SSD) NE, SE and SW quadrants, sightlines are blocked by vegetation Rules: (19 (1), 21 and 23) of GCR1) and article 7 of GCS;

3

122 Report # 20105-SM

Install a stop sign both direction instead the sign “be prepare to stop” and from the stopped distance only NW and SE quadrants are partially blocked by vegetation.

4

123 Report # 20105-SM

From the Stopping Sight Distance (SSD) the railway sign sightline blocked by vegetation west direction due to location of the Railway signs (more than 2 m from the face of the curb)

b) Signage: Railway sign installation is located at more than 2 m from the face of the curb (GCR rule 58 section 4.1.1(c) of GCS;

5

124 Report # 20105-SM

Missing emergency notification sign GCR rule 63 section 8.5 of GCS; Missing retroreflective strip on back of the post, West direction (Rule GCR 62) GCS Section 8.1.4); Missing Track sign East direction GCR rule 58 section 4.1 of GCS;

3. Passive Crossing Mile 16.47 CN Vankleek Sub a) Sightlines:: From the Stopping Sight Distance (SSD) all quadrants, sightlines are blocked by vegetation Rules: (19 (1), 21 and 23) of GCR1) and article 7 of GCS;

6

125 Report # 20105-SM

Need to Install a stop sign both direction instead the sign “be prepare to stop”.

b) Signage:

Bad fixation of the railway sign post and it is leaning East direction:

7

126 Report # 20105-SM Retroreflective strip on the back both direction not to the standards (Rule GCR 62) GCS Section 8.1.4);

Missing emergency notification sign GCR rule 63 section 8.5 of GCS;

c) Surface: Surface condition developing issues (GCR1 Rule 60 and section 5 of GCS).

8

127 Report # 20105-SM

4. Passive Crossing Mile 18.12 CN Vankleek Sub a) Sightlines:

From the Stopping Sight Distance (SSD) all quadrants, sightlines are blocked by vegetation Rules: (19 (1), 21 and 23) of GCR1) and article 7 of GCS;

9

128 Report # 20105-SM Need to install a stop sign both direction instead the sign “Stop before Crossing” and from the Stopped distance all quadrants, sightlines are partially blocked by vegetation Rules: (19 (1), 21 and 23) of GCR1) and article 7 of GCS1

Need to install a stop sign both direction instead the sign “Stop before

From the Stopped distance all quadrants, sightlines are partially blocked by vegetation Rules: (19 (1), 21 and 23) of GCR1) and article 7 of GCS

10

129 Report # 20105-SM b) Signage: Retroreflective strip on the back and front East direction not to the standards (Rule GCR 62) GCS Section 8.1.4);

Bad fixation of the railway sign post and it is leaning East direction:

Missing emergency notification sign GCR rule 63 section 8.5 of GCS;

11

130 Report # 20105-SM II. GCS3 Section 8.1.3 and 8.1.4: 8.1.3 A 100 mm retroreflective strip must be applied on the back of each blade of the Railway Crossing Sign, for the full length of each blade; 8.1.4 A 50 mm strip of silver white sheeting must be applied on the front and back of the supporting post, extending from no higher than 300 mm above the crown of the adjacent road surface to 70 mm above the center of the Railway Crossing sign and must be as shown in Figure 8-2.

Figure 8-2 – Retroreflective Stripes on the Back of the Railway Crossing Sign and on the Sign Supporting Post (public grade crossings without a grade crossing warning system)

12

131 Report # 20105-SM

Figure 4-2 c) – Location of Railway Crossing Signs and Number of Tracks Signs (public grade crossings without warning systems)

III. GCS3 Section 8.5 : 8.5 Emergency Notification Sign (ENS) 8.5.1 An Emergency Notification sign that provides information on the location of the grade crossing and the railway company’s emergency telephone number, must be installed a) parallel to the road, or b) on each side of the grade crossing, facing traffic approaching the grade crossing. 8.5.2 The emergency notification sign must be clearly legible Example of Emergency sign (source section 8.5 of Grade Crossing Handbook):

13

132 Report # 20105-SM

Figure 8-5 Examples of Emergency Notification Signs

IV. Stop sign:

8.4 Stop Sign 8.4.1 A Stop sign must be as shown in article A2.2.1 of the Manual of Uniform Traffic Control Devices for Canada (cited in Part A) and must meet the applicable standards set out in article A1.6 of that Manual. Where required by law, the word “Arrêt” will replace the word “Stop”, or may be added to the Stop sign. 8.4.2 When a Stop sign is installed on the same post as a Railway Crossing sign, it must be installed as shown in Figure 8-4.

14

133 Report # 20105-SM

Figure 8-4 – Stop Signs

V. References:

1-Grade Crossings Regulations (GCR) http://laws-lois.justice.gc.ca/eng/regulations/SOR-2014-275/index.html 2-Règlement sur les passages à niveau. http://laws-lois.justice.gc.ca/fra/reglements/DORS-2014-275/ 3-Grade Crossings Standards (GCS) http://www.tc.gc.ca/media/documents/railsafety/grade-crossing-standards.pdf 4-Normes sur les passages à niveau http://www.tc.gc.ca/fra/securiteferroviaire/normes-passages-niveau.htm 5-Grade Crossing HandBook https://www.tc.gc.ca/media/documents/railsafety/RDIMS-12526323-v50-OD-EN-HQ- GCR_HANDBOOK_WEB_VERSION.PDF 6-Guide sur les passages à niveau https://www.tc.gc.ca/media/documents/railsafety/RDIMS-12561185-v47-OD-FR-HQ- GCR_HANDBOOK_WEB_VERSION.PDF 7-GUIDELINES for New Development in Proximity to Railway Operations: http://proximityissue.wpengine.com/wp- content/uploads/2017/09/2013_05_29_Guidelines_NewDevelopment_E.pdf

15

134

PUBLIC WORKS DEPARTMENT REPORT NO. PW-11-20

To: Mayor and Members of Council

From: James McMahon Director of Public Works

Date: October 8th, 2020

Subject: By-Law 2020-59 being a by-law to authorize the erection of stop signs on Higginson Street

Recommendation:

BE IT RESOLVED THAT Public Works Report No. PW-11-20, dated October 8th, 2020, regarding the erection of stop signs on Higginson Street be received and that By-Law Nº 2020-59 be brought forward for adoption.

Background:

There are currently no stop signs on either side of Higginson Street at the intersection of Stanley Avenue.

Analysis:

With the new semi-detached houses constructed on Higginson St. in the last couple of years and with the addition of the new subdivision at the East end of Higginson Street, including the installation of a model home, it is expected that there will be additional vehicular and pedestrian traffic in this area and these stop signs will help to safely control the flow of traffic.

The passing of the By-Law is required to be able to enforce the stop signs.

Financial Implications:

The estimated cost to install the stop signs including all labour and materials is $200.00

135 Options/Alternatives:

Option 1: Council approves the recommendation.

BE IT RESOLVED THAT Public Works Report No. PW-11-20, dated October 8th, 2020, regarding the erection of stop signs on Higginson Street be received and that By-Law Nº 2020-59 be brought forward for adoption

Option 2: Council instructs staff as they see fit.

Conclusion:

By approving this recommendation, it will allow Township to improve safety in this residential area.

Respectfully submitted,

______James McMahon Director of Public Works

136

THE CORPORATION OF THE TOWNSHIP OF CHAMPLAIN

BY-LAW NUMBER 2020-59

______

BEING A BY-LAW TO AUTHORIZE THE ERECTION OF STOP SIGNS ON HIGGINSON STREET

REFERENCE: Section 137(a) of the Highway Traffic Act, Chapter H.8, R.S.O. 1990

WHEREAS Section 137(a) of the Highway Traffic Act states, inter alia, that the council of a municipality may by by-law provide for the erection of stop signs at intersections on highways under its jurisdiction and every sign so erected shall comply with the regulations of the Ministry;

AND WHEREAS the Council of The Corporation of the Township of Champlain deems it appropriate to authorize the erection of stop signs on the South and North sides of Higginson Street at the intersection of Stanley Avenue with Higginson Street.

NOW THEREFORE the Council of The Corporation of the Township of Champlain hereby enacts as follows:

1. THAT a stop sign be authorized on the South side of Higginson Street at the intersection of Stanley Avenue and Higginson Street; and

2. THAT a stop sign be authorized on the North side of Higginson Street at the intersection of Stanley Avenue and Higginson Street; and

3. THAT this By-Law shall come into effect upon the posting of these stop signs at the locations described in paragraphs 1 and 2 of this By-Law.

READ a first, second and third time and duly adopted this 8th day of October, 2020.

______NORMAND RIOPEL, MAYOR

______ALISON COLLARD, CLERK

137

PUBLIC WORKS DEPARTMENT REPORT NO. PW-12-20

To: Mayor and Members of Council

From: James McMahon Director of Public Works

Date: October 8th, 2020

Subject: By-Law 2020-60 being a by-law to approve the expropriation of land in the Township of Champlain

Recommendation:

BE IT RESOLVED THAT Public Works Report No. PW-12-20, dated October 8th, 2020, regarding the expropriation of land in the Township of Champlain for municipal purposes including the lands as a Contaminant Attenuation Zone for a landfill be received and that By-Law Nº 2020-60 being a by-law to approve the expropriation of land in the Township of Champlain be brought forward for adoption.

Background:

On September 10th, 2020 at the regular meeting, Council passed By-Law 2020-54 being a By-Law to approve the expropriation of land in the Township of Champlain. It was discovered after the adoption of the By-Law that there was an error in the legal description of the land to be expropriated.

The legal description as included in By-Law 2020-54 Part of PIN 54161-0022 and being a portion of PCL 64 SEC M100; LT 64 PL M100 except PT 2 PR221; in the Township of Champlain; having a total acreage of approximately 28.56 acres, more particularly described as Parts 1 & 2 as illustrated on the draft Expropriation Plan attached as Appendix “A” hereto;

It needs to be corrected to indicate the following; Part of PIN 54161-0022 and being a portion of PCL 64 SEC M100; LT 64 PL M100 except PT 2 PR221; in the Township of Champlain; having a total acreage of approximately 28.56 acres, more particularly described as Parts 1, 2 & 3 as illustrated on the draft Expropriation Plan attached as Appendix “A” hereto;

138 Analysis:

This By-Law will repeal By-Law 2020-54

Financial Implications:

There are no financial implications.

Options/Alternatives:

Option 1: Council approves the recommendation.

BE IT RESOLVED THAT Public Works Report No. PW-12-20, dated October 8th, 2020, regarding the expropriation of land in the Township of Champlain for municipal purposes including the lands as a Contaminant Attenuation Zone for a landfill be received and that By-Law Nº 2020-60 being a by-law to approve the expropriation of land in the Township of Champlain be brought forward for adoption.

Option 2: There is no alternative, this is a housekeeping matter.

Conclusion:

By approving this recommendation, it will allow Township staff and our legal counsel to proceed with expropriation to address the management of the groundwater quality surrounding the Municipal Landfill Site.

Respectfully submitted,

______James McMahon Director of Public Works

139

Public Works Department – Township of Champlain MEMO to Council

October 8th, 2020

Members of Council,

RE: MTO Contract 2020-4081 Hwy 34 Project Commencement

This memo is to inform Council that the MTO project for the widening of Hwy 34 to accommodate an addition of a continuous two-way left turning lane as well as a dedicated left turn lane at Perreault Street will commence October 1st through until project completion set for December 4th, 2020.

Please see attached for correspondence received from the contractor responsible for this project. We have placed a notice on our website and social media forums.

Respectfully submitted,

James McMahon Director of Public Works

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COCO PAVING INC. Tel.: (613) 907-7283 994 Moodie Drive, Building 4 Fax: (613) 721-4097 Ottawa, ON, K2R 1H3

September 23, 2020

RE: PROJECT START-UP/MOBILIZATION MTO CONTRACT NO. 2020-4081 HIGHWAY 34

To whom it may concern,

Please be advised that Coco Paving will soon begin construction on Highway 34 for MTO Contract No. 2020- 4081. The scope of work for this contract includes the widening of Highway 34 to accommodate the addition of a continuous two-way left-turn lane as well as dedicated left turn lanes at Perreault Street. Work includes; road widening, concrete work, ditching, culvert replacement, private entrance reconstruction and paving.

Contract Limits as follows: • Highway 34, from 160 m South of Perreault St. to 290 m North of Perrault St.

Construction Timeline: • The construction and implementation of traffic control measures are scheduled to start October 1, 2020 and continue until work completion December 4, 2020.

Traffic Impacts / Lane Closures:

• Single lane closures with Flagging Operations will occur throughout the construction period on Highway 34 to allow for equipment and material to access areas of Construction at shoulder locations. • No work or lane closures are to be scheduled on Saturdays or holiday.

• Shoulder closures will occur throughout the construction period on Highway 34. • 2 lanes will remain in place for the duration of the construction and traffic will be re-directed as per the contract staging during the course of the work to accommodate the construction work at shoulder locations. Design staging layouts have been attached for reference with this notice.

All consideration has been given to implement traffic control measures to ensure minimal disruption to the traveling public. We apologize in advance for this inconvenience and very much appreciate the public’s patience during construction.

Coco Paving Inc.’s representative is Paul Puckett who can be reached at ph: 613-913-8950.

The Ministry of Transportation representative is Marc Coutu who can be reached at ph: 613-314-5069.

Should you have any questions please contact the undersigned. Alternatively, please contact Ontario 511 or visit the Traveler Information Services website to access the Interactive Map at: www.ontario511.ca.

Regards,

Sean Kelly Project Manager, Coco Paving Inc. 613-453-1057

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Stage 1 Work - Traffic

Stage 2 Work - Traffic

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Public Works Department – Township of Champlain MEMO to Council

October 8th, 2020

Members of Council,

RE: Resuming charges for underground infrastructure locates

At the regular meeting of Council in April 2020, as per report PW-04-20, Council resolved to temporarily suspend charging for the service of supplying municipal underground infrastructure locates until September 30th, 2020. This was to allow for staff to evaluate the new fees structures to reflect the actual costs incurred from the new locate service providers (Sproule Powerline Construction and the Ontario Clean Water Agency).

This memo is to inform Council that staff will resume charging for municipal underground infrastructure locates as per our current User Fee By-Law for any locates obtained from October 1st 2020 through December 31st, 2020, currently set for cost plus 10 % administration fee. The Finance Department will propose the new user fees for underground locates for 2021 and onward in a separate report to Council.

Respectfully submitted,

James McMahon Director of Public Works

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Public Works Department – Township of Champlain MEMO to Council

October 8th, 2020

Members of Council,

RE: Impacts to the Public Works Winter Operations Plan due to the COVID-19 Pandemic

This is to advise Council that in preparation for our upcoming 2020-2021 winter season, we are working closely with the United Counties of Prescott and Russell and all of the neighboring municipalities to plan and prepare for the possibility of various service disruptions due to staffing issues (specifically those that operate our snow plows and other winter maintenance equipment) that may arise due to the current COVID-19 pandemic.

We will keep Council informed as this situation evolves and to advise on what policies and procedure will be put in place.

Respectfully submitted,

James McMahon Director of Public Works

144 BUILDING DEPARTMENTS MONTHLY REPORTS / RAPPORT MENSUEL DU SERVICE DU BÂTIMENT SEPTEMBER 2020 / SEPTEMBRE 2020 PERMIT ISSUED / PERMIS ÉMIS Reason # of permits # Value Revenue Pre. Revenue 2020 Total Revnue 2019 Total Revenue (UP Raison de permis Valeur Revenu Revenu Prec (UP TO SEPTEMBER) TO SEPTEMBER) RESIDENTIAL-RÉSIDENTIEL 6 1,938,920 $ 21,795 $ 65,900 $ 87,695 $ 18,965 $ New - Nouveau Addition 0 0 $ 0 $ 399 $ 399 $ 2,391 $

Inground-Above Ground Pool 5 115,000 $ 985 $ 5,084 $ 6,069 $ 3,571 $ Piscine cruesée-Hors-terre Garage-Carports 3 148,440 $ 3,353 $ 5,920 $ 9,273 $ 6,349 $ Garage-Abri-auto Deck-Shed 9 84,532 $ 2,005 $ 11,500 $ 13,505 $ 14,409 $ Patio-Remise Renovation 21 168,980 $ 4,321 $ 36,753 $ 41,074 $ 38,329 $ Rénovation Fence 6 31,538 $ 360 $ 1,170 $ 1,530 $ 1,500 $ Clôture MULTI-RESIDENTIAL 0 0 $ 0 $ 6,462 $ 6,462 $ 41,666 $ New-Nouveau Renovation 0 0 $ 0 $ 1,781 $ 1,781 $ 3,174 $ Rénovation COMMERCIAL New- 0 0 $ 0 $ 13,961 $ 13,961 $ 15,903 $ Nouveau Additon 0 0 $ 0 $ 0 $ 0 $ 1,087 $

Renovation 2 0 $ 380 $ 4,343 $ 4,723 $ 12,929 $ Rénovation Fence 0 0 $ 0 $ 160 $ 160 $ 0 $ Clôture INDUSTRIAL-iNDUSTRIEL 0 0 $ 0 $ 0 $ 0 $ 0 $ New-Nouveau Addition 0 0 $ 0 $ 0 $ 0 $ 3,328 $

Renovation 0 0 $ 0 $ 475 $ 475 $ 383 $ Rénovation INSTITUTIONAL-INSTITUTIONEL 0 0 $ 0 $ 0 $ 0 $ 495 $ New-Nouveau Addition 0 0 $ 0 $ 0 $ 0 $ 0 $

Renovation 0 0 $ 0 $ 1,541 $ 1,541 $ 10,025 $ Rénovation AGRICULTURE-AGRICOLE 1 40,000 $ 1,410 $ 280 $ 1,690 $ 2,494 $ New-Nouveau Additon 0 0 $ 0 $ 0 $ 0 $ 0 $

Renovation 0 0 $ 0 $ 11,249 $ 11,249 $ 3,110 $ Rénovation SIGN-ENSEIGNE 1 1,000 $ 108 $ 3,916 $ 4,024 $ 948 $

DEMOLITION 2 2,000 $ 200 $ 1,300 $ 1,500 $ 2,420 $

RENEWAL-RENOUVELLEMENT 1 0 $ 110 $ 3,885 $ 3,995 $ 1,690 $ Res-Com-Ind-Inst-Agri TOTAL 57 2,530,410 $ 35,027 $ 173,477 $ 208,504 $ 185,166 $

Jacques Gauthier, CBO

145 BY-LAW ENFORCEMENT OFFICER'S REPORT Municipal By-Law Enforcement Officer: Normand Sauvé

SUBMITTED TO COUNCIL: October 1, 2020 MONTH: September 2020

RECENT INVESTIGATION UPDATES

1. As per the Order of the Medical Officer of Health, I am still inspecting some businesses and establishment to make sure they are following the Eastern Ontario Health Unit guidelines and recommendations. 2. As per the (EMCPA), Emergency Management and Civil Protection Act, I am still enforcing and educating people of the Provincial Emergency Orders. 3. Some people are phoning the office to get information on mandatory masks and about gathering of people and social distancing. 4. Checked inside and outside lineups at stores to make sure people are following the proper distancing and wearing masks. 5. Some people where informed that they needed to respect social distancing guidelines and to wear a mask.

Sept. Sept. YTD Permits / By-Law & Infraction Calls / New Cases tickets Insp. Cases / / Infr. Issued Infr. Mth / Ytd Animal Control 26 1 24 0 / 4 Noise 28 2 9 N/A Obstruction of Highways / Ditches 27 2 29 0 / 1 Property Standards 89 1 17 N/A Pool / Fence 76 - - N/A Parking By-Law / Parking Ticket 0 - - 0 48 Parking Warning 0 - - N/A Fire By-law / Fire Permit 31 - 4 17 40 Taxi By-law / Taxi Permit 0 - - 0 0 Chip & Vegetable Stand / Permit 0 - - 0 3 Water Meter 1 - - N/A Kennel / Permit 0 - - 0 2 Garage Sale / Permit 0 - - 12 29 Tempo Garage / Permit 6 - - N/A ON Building Code (demolition, insp., illegal const.) 5 - - N/A Zoning By-law 19 1 2 N/A Park / Marina Safety Inspection 15 - - N/A Sign 25 - - N/A Clean Yard 105 3 38 N/A Others (recycle, garbage, encroachment, peddler) 81 1 5 0 1

Permits for pool, fence, tempo garage and sign are issued by the Building Department.

OTHER COMMENTS:

- Consulted the following people on different issues: James McMahon; Jacques Gauthier; Jennifer Laforest; Sylvain Pilon, Alison Collard, Eric Côté and Paula Knudsen. - Delivered documents for different departments of the Township. - Inspected some site before issuing a Fire Permit.

146 BY-LAW ENFORCEMENT OFFICER'S REPORT Municipal By-Law Enforcement Officer: Normand Sauvé

SUBMITTED TO COUNCIL: October 1, 2020 MONTH: September 2020

- Carried out some crossing guard inspections, replaced one crossing guard for one day. - One person was told to remove a couch and chair that they had placed at roadside. - Three verbal warnings issued regarding the Animal Control By-Law. - One verbal warning issued regarding the Zoning By-Law. - One verbal warning issued regarding the Clean Yard By-Law. - One verbal warning issued regarding the Property Standards By-Law. - One verbal warning issued regarding the Fire By-Law, due to smoke annoying neighbors. - Four people were advised that a fence permit is required. - One person was advised that a pool permit is required. - Two people were advised that an advertising sign permit is required. - One letter was delivered regarding the Noise By-Law. - One letter was sent regarding the Noise By-Law. - One verbal warning issued regarding the Livestock By-Law which regulates farm animals. Farmer was told to repair his fence to prevent his cows from running at large. - Delivered a warning letter regarding the Highway Obstruction By-Law. - Delivered a warning letter regarding the obstruction of an Unopened Road Allowance. - One warning letter was sent regarding the obstruction of an Unopened Road allowance. - Delivered an Order to Remedy Violation of Standards of Maintenance and Occupancy. - Sent three Clean Yard Orders to Comply. - Delivered three Clean Yard Orders to Comply. - One Clean Yard By-Law case was resolved before Order or fine was issued. - Had long grass and weeds cut by a contractor, after owner failed to comply with an Order. - Had an inground pool filled with earth by a contractor, after owner failed to comply with an Order. - An exterminator has been placing some rat poison traps at a few properties trying to kill the rat Infestation problem.

Normand Sauvé Municipal By-law Enforcement Officer

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Daycare Services Monthly Report September 13, 2020 – Regular Meeting September 2020

1. MINISTRY OF EDUCATION

 Daycares can operate at full capacity as of September 1.

2. GARDERIE CHAMPLAIN DAYCARE/ATELIER DES PETITS CHAMPLAIN DAYCARE/CECLC

 All programs continue to follow strict health and safety measures while operating at full licensed capacity, including but not limited to: -grouping children and limiting interactions between groups; -requiring medical masks and eye protection for all adults in the program and requiring non-medical or cloth masks for children in grades 4 and above; -screening, limiting visitors, and recording attendance for contact tracing; -developing COVID-19 health and safety protocols; and -enhanced cleaning.

 Continuing to work closely with the school boards to share information.

 Daycares are still not full as many children have not returned.

 Staffing is an issue. Since only one symptom is needed, a lot of staff and children are returned home or stay home. They cannot return until negative test (which are harder to get and longer wait for results) or until they quarantine for 14 days and symptoms have gone. We are scrambling for supply teachers since teachers can’t work at two/three different centres.

148 3. Meetings with partners on September 1 (French School Board CSDCEO), 3rd, (Staff meeting Champlain), 8th (Atelier), 22nd (St- Jude), 23rd (UCPR)

4. OTHER/VARIA

 On October 22nd, it’s the Annual Child Care Worker and Early Childhood Educator Appreciation Day and though Director realises it’s not custom to make proclamations, would accept/suggest a small gesture such as a thank you card as the employees have been exceptional during this difficult and stressful time. The teamwork, positive attitude and flexibility of all have been of great value and Director feels a thank you from council would be really appreciated.

 Attendance as of September 2020

SERVICE LICENSE 1 ENROLLMENT LICENSE 4 ENROLLMENT TO 4 YRS 1 TO 4 YRS TO 13 4 TO 13 YRS YRS GARDERIE 39 30 56 23 CHAMPLAIN DAYCARE CECLC (ST- 0 5 26 30 JUDE) ATELIER DES 35 30 102 41 PETITS & PJP L’ORIGNAL

Respectfully submitted by/Je présente le tout respectueusement,

Jennifer Drury, Director of Day Care Services Directrice des services de garde

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150 151 152

Head Librarian’s Report for September 2020

Virtual Programming July Facebook virtual programs 1.6K minutes watched Virtual Programming

Program No. of Programs Views Facebook engagements Barnyard Storytime 4 642 149 Adult craft 1 126 69 Reader’s advisory Posts 31 902 Wacky Wednesday 4 168 Let’s Talk Science 4 111 Total 44 768 1399 Total Fb Post engagement 2305 Total FB Post 5531 Reach

Jul 2020 statistics 2020 2019 % +/- Loans & renewals 847 2891 (70.7)% Downloads on Overdrive 571 476 20.0% ILL Loan requests (by Champlain) 7 13 (46.2)% ILL Loans shipped (by Champlain) 4 30 (86.7)% Periodicals 11 73 (84.9)%

DVDS 58 623 (90.7)%

SRC Grab and Go kits 88 NA % Adult Book Club Eng & Fre 17 15 13.3% Teen activities 4 0 %

153 Virtual Programming August Facebook virtual programs 1.3K minutes watched Virtual Programming

Program No. of Programs Views Facebook engagements Storytime 4 575 123 Adult craft 1 103 69 Reader’s advisory Posts 31 411 Wacky Wednesday 2 39 Let’s Talk Science 2 26 Total 9 678 668 Total Fb Post engagement 1586 Total FB Post 4275 Reach

Aug 2020 statistics 2020 2019 % +/- Loans & renewals 1000 2694 (69.2)% Downloads on Overdrive 592 531 11.5% ILL Loan requests (by Champlain) 22 18 (22.2)% ILL Loans shipped (by Champlain) 7 68 (89.7)% Periodicals 23 94 (75.5)%

DVDS 141 447 (68.5)%

SRC Grab and Go kits 35 NA % Adult Book Club Eng & Fre 16 0 % Teen activities 5 0 %

We currently have 1346 patrons, 168 East Hawkesbury, 57 Non-resident, 65 Non- resident students, 24 volunteers and 5 staff. Total 1665.

Adult Programming • Our read 20 in 2020 reading challenge continues online. July’s theme was ‘Read Canadian’, August’s theme was ‘Travel’. • Our Non-fiction book club met via Zoom 8 members attended in July and in August. • Five people attended our Virtual Book Chat in July and 3 in August. They took part in the Big Library read with virtual copies of The Darwin Affair available online for all patrons.

154 • We began our first virtual adult craft in July with 8 participants. Nikki Simard from L’Orignal was the host and she was very engaging. We ran this as a Facebook Live event. Adults had to register and pick up their craft kits ahead of time. We ran the program in August and charged patrons $5 for materials to cover costs 9 people attended.

Children and Teen Programming (all programs are virtual on Facebook and Youtube)

• This summer we took our story time outside this summer with our Barnyard Buddies Alicia read English and French books with pigs, cows, dogs, sheep and chickens! • We ran a Wacky Wednesday encouraging families to try various challenges; putting themselves into chalk drawings, make catapults, make cardboard vases and build giant card castles. • Let’s Talk Science ran every Thursday giving kids guided sheets to complete cool experiments. They learned how to make paper helicopters, fingerprinting, how movies move and tested their reaction time. • We also ran a Battle of the Books every Sunday, joke writing and telling every Friday, Mini movies every Saturday and our very popular Grab and Go kits, which included a craft that kids could take home and make. • Kids are really missing coming to the library to take part in our monthly scavenger hunts so we are creating searches in jars that they can check out and take home. The first will have a back-to-school theme and kids will have to find scrabble letters inside the jar and use them to spell words. • Our Zoom Teen craft had 4 participants in July and 5 in August. The two crafts were a mini-terrarium and an emoji pencil case • At the end of August Alicia did two Back-to-school story times and created 2 book bags with a back-to-school theme.

Mandarin M5: Our new M5 portal allows us to create an ‘expiring patron’ report. Cynthia is printing a report every month and staff are calling patrons to renew cards. Many patrons are still not aware that library cards expire after one year. It is a good opportunity to let patrons know about library activities.

Summer Reading Club: We wrapped up our Summer Reading Club with 58 kids registered at the library and 20 registered on the online portal. We handed out prizes to children in three age groups 0-3, 5-8 and 9 and up. Although numbers were down from last year, we were very pleased with the number of children who participated and the level of engagement we were able to achieve on line.

Library News; Patrons were very excited when we opened our doors. People flooded in but were very respectful of the rules and guidelines. Staff were kept busy guiding patrons through the library and helping them to find books in a timely manner. The Plexiglass shield was installed on the front desk and arrow floor decals were put in place. We have had several phone calls regarding the townships decision to close the library. We continue to offer our curbside pick-up and will continue with virtual programming indefinitely.

Staff Meetings: The Head Librarian held our first in person staff meeting in August we were socially distanced at the front of the library.

155 Community Outreach: We took part in the Vankleek Hill Fair display contest, creating a large carousel for our front window. The library will have a big book sale on Sept 19th. We will set up a table at the Farmers Market as well as curbside at the library. We will also showcase our services and allow people to register for library cards. Anne will be working to create an online Newsletter this fall. A survey of staff, board members and volunteers was conducted in August in regards to the Library, and it’s services. Responses will be discussed at the board and staff meetings.

Media We now have 646 followers on Facebook. We have 298 followers on Instagram. Our events are published in the Review. We submit weekly press releases to local newspapers, and publish our events on the Champlain Township website.

Grants: We have submitted a proposal to the Senior’s Community Grant to purchase laptops so that we can offer one on one tech support to seniors. Until we are able to have patrons visit the library, we would like to be able to contact seniors in their residence to offer tech help. Two of our current laptops are 2009 models.

156 157 158 05/10/2020 Champlain Township Mail - recreational trail report

Alison Collard

recreational trail report

André Roy Fri, Oct 2, 2020 at 7:54 PM To: Alison Collard

The meeting was held in Plantagenet on October 1, 2020, following the vote from the 8 mayors at the United Counties resulting in not renewing the lease with VIA rail for the trail. There are two electronic counters on the trail situated in Vankleek Hill and Hammond. The monthly results of these counters are as follows.

Vankleek Hill Hammond April 2395 2844 May 2632 3795 June 3057 4231 July 2790 3745 August 3251 4034 September 3040 3560

Total 17165 22209

The corporation members were informed from the newspaper articles that the mayors had voted in favor of closing the trail. The major reason given was that the cost of maintaining the trail represented an amount of between $400,000 to $600,000 per year. You will find attached the budget assessment submitted. You will notice that an amount of $110,000 has been put in salaries for every year as well as an administrative cost of $50,000 yearly. We feel that these numbers as well as all the upkeep expenses provided are highly exaggerated. The corporation members are sending an e-mail to Mister Stéphane Parisien CEO of the Counties with a cc to the Director of Economic Development as well as all 8 mayors requesting the official position of the Counties. i.e. is this a negotiating tactic or are they truly in the process of terminating this venture. The members requested to have a response from the CEO by October 31 at the latest. Once this information is available, it will be easier to determine a plan of action.

At our next meeting, Council will have to determine if we maintain our involvement with the corporation or do we abide by the Counties decision and let them close the Trail.

Having read comments posted on Facebook and having received phone calls on this subject, I believe at this early stage that there is a desire from our community members to maintain this Trail.

Sentier Réc. Rapport Infras. Sept 2020.pdf 259K

159 https://mail.google.com/mail/u/0?ik=43e3ba7566&view=pt&search=all&permmsgid=msg-f%3A1679486243510905338&simpl=msg-f%3A16794862435… 1/1 160 Mayor’s County Council Report Meeting of September 23, 2020

1. The VIA Rail’s offer to extend the current agreement for the Prescott and Russell Recreational Trail for a period of two (2) years with an amount of $40,000 per year from VIA Rail to assist with the maintenance of the recreational trail was defeated. The Prescott and Russell Recreational Trail will no longer be maintained by the UCPR.

2. The UCPR will pay the Association française des municipalitiés de l’Ontario (AFMO) yearly membership fee on behalf of the UCPR which will include all eight (8) local municipalities.

Respectfully submitted,

Normand Riopel Mayor

September 29, 2020

/da

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TOWNSHIP OF CHAMPLAIN

REGULAR COUNCIL MEETING

September 10, 2020 Electronic Participation

MEMBERS PRESENT: Normand Riopel, Mayor Peter Barton, Councillor Troy Carkner, Councillor Jacques Lacelle, Councillor André Roy, Councillor Michel Lalonde, Councillor Violaine Tittley, Councillor Sarah Bigelow, Councillor Gérard Miner, Councillor

ALSO PRESENT: Paula Knudsen, CAO Alison Collard, Clerk Kevin Tessier, Treasurer James McMahon, Director of Public Works Lisa Burroughs, Director of Parks & Recreation Jennifer Laforest, Senior Planner Jennifer Drury, Director of Daycare Services Jacques Gauthier, Chief Building Official Michel Martin, Fire Chief, District 1

1. OPENING - 7:00 P.M. The regular meeting was opened at 7:23 p.m. The Mayor informed everyone that, due to technical difficulties, the meeting could not be livestreamed to the Township's YouTube channel. The meeting is being recorded and the recording will be posted on the Township website and YouTube channel the following day. 2. DISCLOSURE OF PECUNIARY INTEREST None noted. 3. ADOPTION OF AGENDA An item was added to the Agenda: Correspondence for Information 14.2 Take Back the Night 2020. It was Resolution 2020-395 Moved By: Sarah Bigelow Seconded By: Gérard Miner BE IT RESOLVED THAT Council approve the agenda of the regular meeting of September 10, 2020, as amended. CARRIED

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4. PRESENTATION BY COUNCIL None 5. PRESENTATION − COMMITTEES / CONSULTANTS None 6. DEPUTATION None

7. STAFF REPORTS 7.1 Planning 7.1.1 On-Going Planning Projects Council reviewed this list. It was

Resolution 2020-396 Moved By: Jacques Lacelle Seconded By: Sarah Bigelow BE IT RESOLVED THAT the on-going planning project list for September 2020, be received and filed. CARRIED

7.1.2 Zoning By-Law Amendment Application - Z-8-2020 - Walter/Lamarre Council reviewed the Planner's report. It was Resolution 2020-397 Moved By: Sarah Bigelow Seconded By: Gérard Miner BE IT RESOLVED THAT Council receive Final Planning Department Report Z- 08-2020, dated September 10, 2020, regarding the proposed Zoning By-Law Amendment for James Walter, Mylène Lamarre, Gary Walter and Ricky Walter and give third and final reading to By-law 2020-47. CARRIED

7.1.3 Zoning By-Law Amendment Application - Z-9-2020 - Murray Council reviewed the Planner's report. It was Resolution 2020-398 Moved By: Jacques Lacelle Seconded By: Gérard Miner

BE IT RESOLVED THAT the Planning Department Report Z-09-2020, dated September 10, 2020, regarding the proposed Zoning By-Law Amendment for Michel and Sophie Murray be received and that By-law 2020-48 be granted three readings. CARRIED

7.2 ADOPTION OF PLANNING BY-LAWS 7.2.1 By-Law 2020-48 - to amend Zoning By-Law 2000-75 (Walter/Lamarre) Council reviewed this proposed by-law. It was

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Resolution 2020-399 Moved By: Sarah Bigelow Seconded By: Jacques Lacelle BE IT RESOLVED THAT the third reading and final passage be granted By-law 2020-48 being a by-law to amend the Zoning By-law 2000-75 for James Walter, Mylène Lamarre, Gary Walter and Ricky Walter. CARRIED

7.2.2 By-Law 2020-49 - to amend Zoning By-Law 2000-75 (Murray) Council reviewed this proposed by-law. It was Resolution 2020-400 Moved By: Jacques Lacelle Seconded By: Sarah Bigelow

BE IT RESOLVED THAT three readings and final passage be granted By-law 2020-49 being a by-law to amend the Zoning By-law 2000-75 for Michel and Sophie Murray. CARRIED

7.2.3 By-law 2020-55 - to Designate Roads as Public Highway (du Parc Road, des Pâturages Road and du Bercail Road) Resolution 2020-401 Moved By: Gérard Miner Seconded By: Peter Barton BE IT RESOLVED THAT the three readings and final passage be granted By- Law 2020-55, being a by-law to designate road widening as public highway (du Parc Road, des Pâturages Road and du Bercail Road). CARRIED

7.3 Administration 7.3.1 Administration Report AD-12-2020 - Bill 197 - Electronic Participation in Council Meetings and Proxy Voting Council reviewed this report. It was Resolution 2020-402 Moved By: André Roy Seconded By: Jacques Lacelle WHEREAS the COVID-19 Economic Recovery Act, 2020, S.O. 2020, c. 18 – Bill 197, now allows Members of Council to participate in open and closed meeting electronically on an ongoing basis and not only during emergencies, and to be counted for the purposes of quorum. BE IT RESOLVED THAT Administration Report No. AD-12-2020, dated September 10th 2020, be received and By-law 2020-56 being a by-law to amend to Procedural By-law 2017-63 to allow electronic participation subject to the limitations stated in this report be brought forward for consideration. CARRIED

7.3.2 Funding Application - FedDev Ontario - Decision letter This document was provided for information purposes.

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7.3.3 ADM Memorandum - Community Grants Update

Council reviewed this report. Councillor Barton declared a conflict being a member of the Higginson Tower Committee and Councillor Lacelle declared a conflict being a President of the L'Orignal Food Bank. It was Resolution 2020-403 Moved By: Sarah Bigelow Seconded By: Violaine Tittley BE IT RESOLVED THAT Administration Memorandum, dated September 5, 2020, regarding the 2020 Community Grants Update be received and that Council approve the following 2020 community grants whose applications have been amended as a consequence of the Covid-19 pandemic:

 Arbor Gallery Cultural Centre - $700 - new use in 2020;

 Vankleek Hill Curling Club - $500 - grant to be kept for the same project in 2021;

 Vankleek Hill Agricultural Society - $4,000 - to be used for other 2020 project or expenses;

 Higginson Tower Committee - $4,000 - to be used for other 2020 project or expenses;

 Vankleek Hill Fiddle & Dance Association - $300 - grant to be kept for the same use in 2021; and

 Seniors Christmas Gala - $350 - grant to be kept for same event in 2021. CARRIED

7.3.4 ADM Memorandum - Agreement with Call2Recycle Canada Inc. Council reviewed this report. It was Resolution 2020-404 Moved By: Gérard Miner Seconded By: Michel Lalonde BE IT RESOLVED THAT Administration memorandum, dated September 5, 2020, regarding an Agreement with Call2Recycle Canada Inc. be received and that Council authorize the entering into an Agreement between the Town of Hawkesbury, the Township of Champlain, the Township of East Hawkesbury and Call2Recycle Canada Inc. CARRIED

7.3.5 Administration Report AD-13-2020 - Update on COVID-19 Resolution 2020-405 Moved By: Sarah Bigelow Seconded By: Peter Barton BE IT RESOLVED THAT Administration Report No. AD-13-2020, dated September 9, 2020, regarding Update on COVID-19 be received and filed. CARRIED

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7.4 Finance 7.4.1 Accounts Council reviewed this document. It was Resolution 2020-406 Moved By: André Roy Seconded By: Jacques Lacelle BE IT RESOLVED THAT the accounts paid and as presented by the Treasurer on September 10, 2020, be received and filed. CARRIED

7.5 Fire Department Council reviewed these reports. It was

Resolution 202-407 Moved By: Jacques Lacelle Seconded By: Gérard Miner BE IT RESOLVED THAT the monthly Fire Department Reports for August 2020, as submitted by the District 1 and District 2 Chiefs, be received and filed. CARRIED

7.5.1 District 1 - Monthly Report - August 2020 (CARRIED) 7.5.2 District 2 - Monthly Report - August 2020 (CARRIED)

7.6 Parks & Recreation 7.6.1 REC Monthly Report - August 2020 Council reviewed this report. It was Resolution 2020-408 Moved By: Jacques Lacelle Seconded By: Sarah Bigelow BE IT RESOLVED THAT the monthly Recreation Report for August 2020, as submitted by the Director of Parks & Recreation, be received and filed. CARRIED

7.6.2 REC Report REC-04-2020 - COVID-19 L'Orignal Beach Closure Update Council reviewed this report. It was

Resolution 2020-409 Moved By: Michel Lalonde Seconded By: Gérard Miner BE IT RESOLVED THAT Recreation Report No. REC-04-2020 dated September 10, 2020 be received and that the Director of Parks and Recreation be authorized as of September 11th to reopen the L’Orignal Beach to the public; AND THAT the new position that was created to manage the entrance of the beach be eliminated. CARRIED

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7.6.3 REC Memorandum - COVID-19 Arena and reception halls reopening plans

Resolution 2020-410 Moved By: Jacques Lacelle Seconded By: Sarah Bigelow BE IT RESOLVED THAT the Memorandum dated September 2020, regarding COVID-19 Arena and Reception Halls Reopening Plans, as submitted by the Director of Parks & Recreation, be received and filed. BE IT FURTHER RESOLVED THAT The Township of Champlain’s COVID-19 Conditions and Procedures must be followed at all times; failure to comply will result in immediate removal from the facility, non-refundable cancellation and review of future contract bookings. CARRIED

7.6.4 REC Memorandum - COVID-19 Canteen Services 2020

Resolution 2020-411 Moved By: Gérard Miner Seconded By: André Roy BE IT RESOLVED THAT the Memorandum dated September 10, 2020, regarding COVID-19 Canteen Services 2020, as submitted by the Director of Parks & Recreation, be received and filed. CARRIED

7.7 Public Works 7.7.1 PWD Monthly Report - August 2020 Council reviewed this report. It was

Resolution 2020-412 Moved By: Sarah Bigelow Seconded By: Violaine Tittley BE IT RESOLVED THAT the Road report for August 2020 as submitted by the Director of Public Works be received and filed. CARRIED

7.7.2 PW Memorandum 08-20 - Request for Emergency Water Fill Stations for Residents on Private Wells Council reviewed this report. It was Resolution 2020-413 Moved By: Gérard Miner Seconded By: Peter Barton BE IT RESOLVED THAT Public Works Memorandum, dated September 1, 2020, regarding a request for emergency water fill stations for residents on private wells be received and filed. CARRIED

7.7.3 PWD Report PW-09-20 - By-Law 2020-54 - Approval to Expropriate Land

Resolution 2020-414 Moved By: Sarah Bigelow Seconded By: Violaine Tittley

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BE IT RESOLVED THAT Public Works Report No. PW-09-2020, dated September 10th, 2020, regarding the expropriation of land in the Township of Champlain for municipal purposes including the lands as a Contaminant Attenuation Zone for a landfill be received and that By-Law 2020-54 being a by- law to approve the expropriation of land in the Township of Champlain be brought forward for adoption. CARRIED

7.8 Building 7.8.1 CBO Monthly Report - August 2020 Council reviewed this report. It was Resolution 2020-415 Moved By: Jacques Lacelle Seconded By: Sarah Bigelow

BE IT RESOLVED THAT the Building Department report for August 2020, as submitted by the Chief Building Official, be received and filed. CARRIED

7.9 By-Law Enforcement 7.9.1 BEO Monthly Report - August 2020 Council reviewed this report. It was Resolution 2020-416 Moved By: Gérard Miner Seconded By: Violaine Tittley BE IT RESOLVED THAT the By-Law Enforcement report for August 2020, as submitted by the By-Law Enforcement Officer, be received and filed. CARRIED

7.10 Communications and Economic Development 7.10.1 CED Monthly Report - August 2020 Resolution 2020-417 Moved By: André Roy Seconded By: Gérard Miner BE IT RESOLVED THAT the Communications and Economic Development Report for August 2020, as submitted by the Communications and Public Relations Coordinator, be received and filed. CARRIED

7.11 Day Care Services 7.11.1 DCS Monthly Report - August 2020 Council reviewed this report. It was Resolution 2020-418 Moved By: Jacques Lacelle Seconded By: Sarah Bigelow BE IT RESOLVED THAT the Daycare report for August 2020, as submitted by the Director of Daycare Services, be received and filed. CARRIED

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7.12 Drainage 7.12.1 Drainage Monthly Report - August 2020 Council reviewed this report. It was Resolution 2020-419 Moved By: Peter Barton Seconded By: Gérard Miner BE IT RESOLVED THAT the report for the month of August 2020, as submitted by the Drainage Superintendent be received and filed. CARRIED

7.13 Water-Sewer/Ontario Clean Water Agency None

8. REPORT OF LIAISON COMMITTEE MEMBERS / COMMITTEE REPORTS 8.1 Recycling 8.1.1 Minutes - August 24, 2020 Meeting Council reviewed these Minutes. It was Resolution 202-420 Moved By: Violaine Tittley Seconded By: Gérard Miner BE IT RESOLVED THAT the minutes of the Joint Recycling Committee meeting of August 24, 2020 be received and filed. CARRIED

8.2 Library Board None 8.3 Prescott Russell Recreational Trail Committee None 9. REPORT OF THE MAYOR None 10. OTHER BUSINESS None

11. ADOPTION OF MINUTES Council reviewed these sets of Minutes. It was Resolution 2020-421 Moved By: Sarah Bigelow Seconded By: Michel Lalonde BE IT RESOLVED THAT Council approve the minutes of the following meetings: • Public meeting – August 13, 2020; and • Regular meeting – August 13, 2020 as presented. CARRIED

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11.1 Minutes - Public Meeting - August 13, 2020 (CARRIED) 11.2 Minutes - Regular Meeting - August 13, 2020 (CARRIED)

12. ADOPTION OF BY-LAWS Council reviewed these proposed by-laws. It was 12.1 By-Law 2020-53 - authorizing the execution of an agreement with Call2Recycle Canada Inc. Council reviewed this proposed by-law. It was Resolution 2020-422 Moved By: Sarah Bigelow Seconded By: André Roy

BE IT RESOLVED THAT three readings and final passage be granted By-Law 2020-53, being a by-law to authorize the entering into an agreement with Call2Recycle Canada Inc. for the recycling of used consumer-type portable batteries. CARRIED

12.2 By-Law 2020-54 - to approve the expropriation of lands Council reviewed this proposed by-law. It was Resolution 202-423 Moved By: Jacques Lacelle Seconded By: Sarah Bigelow BE IT RESOLVED THAT three readings and final passage be granted By-Law 2020-54 being a by-law to approve the expropriation of lands in the Township of Champlain. CARRIED

12.3 By-law 2020-56 - to amend the Procedural By-law 2017-63 Resolution 2020-424 Moved By: André Roy Seconded By: Violaine Tittley BE IT RESOLVED THAT three readings and final passage be granted By-Law 2020-56 being a By-law to amend Procedural By-Law 2017-63 (procedures for governing the calling, place and proceedings of meetings for the Township of Champlain). CARRIED

13. CORRESPONDENCE (for action) None

14. CORRESPONDENCE (for information) This correspondence was provided for information purposes. 14.1 Ministry of Transportation - School Bus Cameras 14.2 Take Back The Night 2020

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15. QUESTION PERIOD There were no questions from the public. 16. IN CAMERA An In Camera Meeting took place at 6:00 p.m. 17. NEXT MEETING

 Regular Meeting - October 8, 2020

18. CONFIRMING BY-LAW 18.1 By-Law 2020-57 Having dealt with the matters at hand, it was Resolution 2020-425 Moved By: Jacques Lacelle Seconded By: Peter Barton BE IT RESOLVED THAT three readings and final passage be given By-Law 2020-57, being a by-law to confirm the proceedings of Council at its meeting of September 10, 2020. CARRIED

19. ADJOURNMENT Subsequently, it was Resolution 2020-426 Moved By: André Roy Seconded By: Michel Lalonde

BE IT RESOLVED THAT Council adjourn until October 8, 2020, at the Champlain Township Hall Council chambers at 7:00 p.m. or at the call of the Mayor or Clerk. CARRIED The meeting was adjourned at 9:24 p.m.

NORMAND RIOPEL, MAYOR ALISON COLLARD, CLERK

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CANTON DE CHAMPLAIN

RÉUNION RÉGULIÈRE DU CONSEIL

le 10 septembre 2020 Participation par voie électronique

MEMBRES PRÉSENTS: Normand Riopel, maire Peter Barton, conseiller Troy Carkner, conseiller Jacques Lacelle, conseiller André Roy, conseiller Michel Lalonde, conseiller Violaine Tittley, conseillère Sarah Bigelow, conseillère Gérard Miner, conseiller

AUSSI PRÉSENTS: Paula Knudsen, directrice générale Alison Collard, greffière Kevin Tessier, trésorier James McMahon, directeur des travaux publics Lisa Burroughs, directrice des parcs et loisirs Jennifer Laforest, urbaniste senior Jennifer Drury, directrice des Services de garde Jacques Gauthier, officier en chef de la construction Michel Martin, chef pompier, district 1

1. OUVERTURE DE LA SÉANCE - 19 H La réunion régulière a été ouverte à 19 h 23. Le maire a informé tout le monde qu'en raison des difficultés techniques, la réunion ne sera pas diffusée en continu en direct sur la chaine YouTube du Canton. La réunion est en train d'être enregistré et l’enregistrement sera publié sur le site Web du Canton le lendemain.

2. DÉCLARATION D'INTÉRÊTS PÉCUNIAIRES Aucun conflit noté.

3. ADOPTION DE L'ORDRE DU JOUR Un point a été ajouté à l'ordre du jour : Correspondance pour information 14.2 La rue, la nuit, femmes sans peur 2020. Résolution 2020-395 Proposé par: Sarah Bigelow Appuyé par: Gérard Miner QU'IL SOIT RÉSOLU QUE le Conseil approuve l'ordre du jour de la réunion régulière du 10 septembre 2020, tel que modifié. ADOPTÉ

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4. PRÉSENTATION PAR LE CONSEIL Aucune 5. PRÉSENTATION − COMITÉS / CONSULTANTS Aucune 6. DÉLÉGATION Aucune

7. RAPPORTS DU PERSONNEL 7.1 Urbanisme 7.1.1 Liste des projets d'urbanisme en cours Le Conseil a examiné la liste. Il fut

Résolution 2020-396 Proposé par: Jacques Lacelle Appuyé par: Sarah Bigelow QU’IL SOIT RÉSOLU QUE la liste des projets d’urbanisme en cours, telle que mise à jour pour septembre 2020, soit reçue et classée. ADOPTÉ

7.1.2 Demande de modification du Règlement de zonage - Z-8-2020 - Walter/Lamarre Le Conseil a examiné le rapport de l'urbaniste. Il fut Résolution 2020-397 Proposé par: Sarah Bigelow Appuyé par: Gérard Miner QU’IL SOIT RÉSOLU QUE le rapport du Service d’urbanisme Z-08-2020, daté du 10 septembre 2020, relativement à une demande de modification du Règlement de zonage 2000-75 pour James Walter, Mylène Lamarre, Gary Walter et Ricky Walter, soit reçu et que le Règlement 2020-47 soit présenté pour la troisième et dernière lecture. ADOPTÉ

7.1.3 Demande de modification du Règlement de zonage - Z-9-2020 - Murray Le Conseil a examiné le rapport de l'urbaniste. Il fut Résolution 2020-398 Proposé par: Jacques Lacelle Appuyé par: Gérard Miner QU’IL SOIT RÉSOLU QUE le rapport du Service d’urbanisme Z-09-2020, daté du 10 septembre 2020, relativement à une demande de modification du Règlement de zonage 2000-75 pour Michel and Sophie Murray, soit reçu et que le Règlement 2020-47 soit présenté pour trois lectures. ADOPTÉ

7.2 ADOPTION DE RÈGLEMENTS D’URBANISME

7.2.1 Règlement 2020-48 - qui modifie le Règlement de zonage 2000-75 (Walter/Lamarre)

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Le Conseil a examiné ce règlement proposé. Il fut

Résolution 2020-399 Proposé par: Sarah Bigelow Appuyé par: Jacques Lacelle QU’IL SOIT RÉSOLU QUE la troisième lecture et l'approbation finale soient accordées au Règlement 2020-48, qui modifie le Règlement de zonage 2000-75 pour James Walter, Mylène Lamarre, Gary Walter et Ricky Walter. ADOPTÉ

7.2.2 Règlement 2020-49 - qui modifie le Règlement de zonage 2000-75 (Murray) Le Conseil a examiné ce règlement proposé. Il fut Résolution 2020-400 Proposé par: Jacques Lacelle Appuyé par: Sarah Bigelow QU’IL SOIT RÉSOLU QUE trois lectures et l'approbation finale soient accordées au Règlement 2020-49, qui modifie le Règlement de zonage 2000-75 pour Michel et Sophie Murray. ADOPTÉ

7.2.3 Règlement 2020-55 - désignation de biens-fonds à titre de voie publique (chemin du Parc, chemin des Pâturages et chemin du Bercail) Résolution 2020-401 Proposé par: Gérard Miner Appuyé par: Peter Barton QU’IL SOIT RÉSOLU QUE les trois lectures et l'approbation finale soient accordées au Règlement 2020-55, qui désigne un élargissement de chemin à titre de voie publique (chemin du Parc, chemin des Pâturages et chemin du Bercail). ADOPTÉ

7.3 Administration 7.3.1 Rapport du Service de l'administration AD-12-2020 - Projet de loi 197 - Participation par voie électronique et vote par procuration Le Conseil a examiné ce rapport. Il fut Résolution 2020-402 Proposé par: André Roy Appuyé par: Jacques Lacelle ATTENDU QUE la Loi de 2020 visant à favoriser la reprise économique face à la COVID-19, L.O. 2020, chap. 18 - Projet de loi 197, permet maintenant aux membres du Conseil de participer aux réunions ouvertes au public et tenues à huis clos par voie électronique sur une base continue et non seulement en cas d’urgence, et d’être comptés pour établir si le quorum est atteint. QU'IL SOIT RÉSOLU QUE le rapport AD-12-2020 du Service de l'administration, daté du 10 septembre 2020 soit reçu et que Règlement 2020-56 qui modifie le Règlement 2017-63 sur les procédures pour permettre la participation par voie électronique sous réserve des limites énoncées dans le présent rapport. ADOPTÉ

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7.3.2 Demande de subvention - FedDev Ontario - lettre de décision Ce document a été fourni à titre d'information. 7.3.3 ADM Note de service - Subventions communautaires - mise à jour Le Conseil a examiné ce rapport. Le conseiller Barton a déclaré un conflit étant membre du Comité de la Tour Higginson, et le conseiller Lacelle a déclaré un conflit étant président de la banque alimentaire de L'Orignal. Il fut Résolution 2020-403 Proposé par: Sarah Bigelow Appuyé par: Violaine Tittley QU'IL SOIT RÉSOLU QUE la note de service du Service de l'administration, datée du 5 septembre 2020 relativement à la mise à jour des subventions communautaires 2020, soit reçue et que le Conseil approuve les subventions 2020 suivantes, dont les demandes ont été modifiées à cause de la pandémie Covid-19 :

 Arbor Gallery Cultural Centre - 700 $ - nouveau usage en 2020;

 Vankleek Hill Curling Club - 500 $ - la subvention sera retenue pour le même projet en 2021;

 Vankleek Hill Agricultural Society - 4 000 $ - nouveau usage ou dépenses en 2020;

 Higginson Tower Committee - $4 000 $ - nouveau usage ou dépenses en 2020;

 Vankleek Hill Fiddle & Dance Association - 300 $ - la subvention sera retenue pour le même projet en 2021; et

 Seniors Christmas Gala - 350 $ - la subvention sera retenue pour le même évènement en 2021. ADOPTÉ

7.3.4 ADM Note de service - Entente avec Call2Recycle Canada Inc. Le Conseil a examiné ce rapport. Il fut Résolution 2020-404 Proposé par: Gérard Miner Appuyé par: Michel Lalonde QU'IL SOIT RÉSOLU QUE la note de service du Service de l'administration, daté du 5 septembre 2020, relativement à une entente avec Call2Recycle Canada Inc., soit reçu et que le Conseil approuve l'exécution d'une entente entre la ville de Hawkesbury, le canton de Champlain, le canton de Hawkesbury Est et Call2Recycle Canada Inc. ADOPTÉ

7.3.5 Rapport du Service de l'administration AD-13-2020 - Mise à jour sur le COVID-19 Résolution 2020-405 Proposé par: Sarah Bigelow Appuyé par: Peter Barton

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QU'IL SOIT RÉSOLU QUE le rapport du service de l'administration numéro AD- 13-2020, daté du 9 septembre 2020, relativement à une mise à jour sur le COVID-19 soit reçu et classé. ADOPTÉ

7.4 Finances 7.4.1 Comptes Le Conseil a examiné ce document. Il fut Résolution 2020-406 Proposé par: André Roy Appuyé par: Jacques Lacelle QU’IL SOIT RÉSOLU QUE les comptes payés et tels que présentés par le trésorier le 10 septembre 2020, soient reçus et classés. ADOPTÉ

7.5 Service d'incendie Le Conseil a examiné ces rapports. Il fut Résolution 202-407 Proposé par: Jacques Lacelle Appuyé par: Gérard Miner QU’IL SOIT RÉSOLU QUE les rapports mensuels du Service d'incendie pour le mois d'août 2020, tels que soumis par le chef de district 1 et le chef de district 2, soient reçus et classés. ADOPTÉ

7.5.1 District 1 - rapport mensuel - août 2020 (ADOPTÉ) 7.5.2 District 2 - rapport mensuel - août 2020 (ADOPTÉ)

7.6 Parcs et loisirs 7.6.1 REC - rapport mensuel - août 2020 Le Conseil a examiné ce rapport. Il fut Résolution 2020-408 Proposé par: Jacques Lacelle Appuyé par: Sarah Bigelow QU’IL SOIT RÉSOLU QUE le rapport mensuel du Service des parcs et loisirs pour le mois d'août 2020, tel que soumis par la directrice du Service des parcs et loisirs, soit reçu et classé. ADOPTÉ

7.6.2 Rapport REC-04-2020 - COVID-19 - Fermeture de la plage de L'Orignal - mise à jour Le Conseil a examiné ce rapport. Il fut Résolution 2020-409 Proposé par: Michel Lalonde Appuyé par: Gérard Miner

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QU'IL SOIT RÉSOLU QUE le rapport REC-04-2020 du Service des parcs et loisirs, daté du 10 septembre 2020, soit reçu et que la directrice du Service des parcs et loisirs soit autorisé de réouvrir la plage de L'Orignal au public le 11 septembre 2020; ET QUE le nouveau poste créé afin de gérer l'accès à la plage, soit éliminé. ADOPTÉ

7.6.3 REC Note de service - Plans COVID-19 pour la réouverture de l'aréna et les salles de réception Résolution 2020-410 Proposé par: Jacques Lacelle Appuyé par: Sarah Bigelow QU’IL SOIT RÉSOLU QUE la note de service du Service des parcs et loisir, datée du 10 septembre 2020, relativement à la réouverture de l'aréna et les salles de réception, tel que soumis par la directrice du Service des parcs et loisirs, soit reçu et classé. DE PLUS, QU'IL SOIT RÉSOLU QUE les Conditions et procédures du COVID- 19 du canton de Champlain doivent être suivies en tout temps; défaut d'observation engendra l'envoi immédiat de l'installation, l'annulation non- remboursable et une révision des réservations ultérieures. ADOPTÉ

7.6.4 REC Note de Services - COVID-19 Services de la cantine 2020 Résolution 2020-411 Proposé par: Gérard Miner Appuyé par: André Roy

QU’IL SOIT RÉSOLU QUE la note de service du Service des parcs et loisir, datée du 10 septembre 2020, relativement aux services de la cantine 2020, tel que soumis par la directrice du Service des parcs et loisirs, soit reçu et classé. ADOPTÉ

7.7 Travaux publics 7.7.1 PWD - rapport mensuel - août 2020 Le Conseil a examiné ce rapport. Il fut Résolution 2020-412 Proposé par: Sarah Bigelow Appuyé par: Violaine Tittley

QU’IL SOIT RÉSOLU QUE le rapport de la voirie pour le mois d'août 2020, tel que soumis par le directeur du Service des travaux publics, soit reçu et classé. ADOPTÉ

7.7.2 PW Note de service 08-20 - Demande pour les postes d'eau d'urgence pour les résidents au puits privés Le Conseil a examiné ce rapport. Il fut Résolution 2020-413 Proposé par: Gérard Miner Appuyé par: Peter Barton

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QU'IL SOIT RÉSOLU QUE la note de service du Service des travaux publics, daté du 1er septembre 2020, relativement à une demande pour les postes d'eau d'urgence pour les résidents avec les puits privés, soit reçue et classée. ADOPTÉ

7.7.3 Rapport PW-09-20 - Règlement 2020-54 - approbation pour l'expropriation d’un bien-fonds Résolution 2020-414 Proposé par: Sarah Bigelow Appuyé par: Violaine Tittley QU'IL SOIT RÉSOLU QUE le rapport PWD-09-2020 du Service des travaux publics, daté du 10 septembre 2020, relativement à l’expropriation d’un bien- fonds dans le canton de Champlain à des fins municipales comme zone tampon du site d’enfouissement, soit reçu et que le Règlement 2020-54, étant un règlement qui approuve l’expropriation d’un bien-fonds dans le canton de Champlain, soit présenté pour considération. ADOPTÉ

7.8 Bâtiment 7.8.1 CBO - rapport mensuel - août 2020 Le Conseil a examiné ce rapport. Il fut Résolution 2020-415 Proposé par: Jacques Lacelle Appuyé par: Sarah Bigelow QU’IL SOIT RÉSOLU QUE le rapport du Service du bâtiment pour le mois d'août 2020, tel que soumis par l’officier en chef de la construction, soit reçu et classé.

ADOPTÉ

7.9 Réglementation 7.9.1 BEO - rapport mensuel - août 2020 Le Conseil a examiné ce rapport. Il fut Résolution 2020-416 Proposé par: Gérard Miner Appuyé par: Violaine Tittley QU’IL SOIT RÉSOLU QUE le rapport du Service de la réglementation pour le mois d'août 2020, tel que soumis par l’officier de la réglementation, soit reçu et classé. ADOPTÉ

7.10 Communications et développement économique 7.10.1 CED - Rapport mensuel - août 2020 Résolution 2020-417 Proposé par: André Roy Appuyé par: Gérard Miner QU'IL SOIT RÉSOLU QUE le rapport de communications et de développement économique du mois d'août 2020, tel que soumis par la coordonnatrice en communications et relations publiques, soit reçu et classé. ADOPTÉ

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7.11 Services de garde 7.11.1 DCS - rapport mensuel - août 2020 Le Conseil a examiné ce rapport. Il fut Résolution 2020-418 Proposé par: Jacques Lacelle Appuyé par: Sarah Bigelow QU’IL SOIT RÉSOLU QUE le rapport des Services de garde pour le mois d'août 2020, tel que soumis par la directrice des Services de garde, soit reçu et classé. ADOPTÉ

7.12 Drainage 7.12.1 Rapport mensuel de drainage - août 2020 Le Conseil a examiné ce rapport. Il fut Résolution 2020-419 Proposé par: Peter Barton Appuyé par: Gérard Miner QU’IL SOIT RÉSOLU QUE le rapport du surintendant du drainage pour le mois d'août 2020, tel que soumis par celui-ci, soit reçu et classé. ADOPTÉ

7.13 Eau-Égout / Agence ontarienne des eaux Aucun

8. RAPPORT DES MEMBRES DES COMITÉS DE LIAISON / RAPPORT DES COMITÉS 8.1 Recyclage 8.1.1 Procès-verbal de la réunion du 24 août 2020 Le Conseil a examiné ce procès-verbal. Il fut Résolution 202-420 Proposé par: Violaine Tittley Appuyé par: Gérard Miner QU’IL SOIT RÉSOLU QUE le procès-verbal de la réunion du Comité conjoint de recyclage du 24 août 2020 soit reçu et classé. ADOPTÉ

8.2 Conseil de la bibliothèque Aucun 8.3 Comité du sentier récréatif de Prescott et Russell Aucun 9. RAPPORT DU MAIRE Aucun 10. AUTRES SUJETS Aucun

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11. ADOPTION DES PROCÈS-VERBAUX Le Conseil a examiné ces procès-verbaux. Il fut Résolution 2020-421 Proposé par: Sarah Bigelow Appuyé par: Michel Lalonde QU’IL SOIT RÉSOLU QUE le Conseil approuve les procès-verbaux des réunions suivantes : • Réunion publique – le 13 août 2020; et • Réunion régulière − le 13 août 2020 tels que présentés. ADOPTÉ

11.1 Procès-verbal - réunion publique - 13 août 2020 (ADOPTÉ) 11.2 Procès-verbal - réunion régulière - 13 août 2020 (ADOPTÉ)

12. ADOPTION DE RÈGLEMENTS Le Conseil a examiné ces règlements proposés. Il fut 12.1 Règlement 2020-53 - qui autorise l'exécution d'une entente avec Call2Recycle Canada Inc. Le Conseil a examiné ce règlement proposé. Il fut Résolution 2020-422 Proposé par: Sarah Bigelow Appuyé par: André Roy

QU’IL SOIT RÉSOLU QUE trois lectures et l’approbation finale soient accordées au Règlement 2020-53, qui autorise l’exécution d’un contrat avec Call2Recycle Canada Inc. pour le recyclage des batteries usées. ADOPTÉ

12.2 Règlement 2020-54 - qui approuve l'expropriation d'un bien-fonds Le Conseil a examiné ce règlement proposé. Il fut Résolution 202-423 Proposé par: Jacques Lacelle Appuyé par: Sarah Bigelow QU’IL SOIT RÉSOLU QUE trois lectures et l’approbation finale soient accordées au Règlement 2020-54, qui approuve l’expropriation d’un bien-fonds dans le canton de Champlain. ADOPTÉ

12.3 Règlement 2020-56 - qui modifie le Règlement 2017-63 sur les procédures Résolution 2020-424 Proposé par: André Roy Appuyé par: Violaine Tittley QU’IL SOIT RÉSOLU QUE trois lectures et l’approbation finale soient accordées au Règlement 2020-56 qui modifie le Règlement 2017-63, celui-ci étant un règlement qui adopte une procédure afin de gouverner la convocation d’une réunion du canton de Champlain, son lieu et ses procédures. ADOPTÉ

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13. CORRESPONDANCE (action requise) Aucun 14. CORRESPONDANCE (à titre d'information) Cette correspondance a été fournie à titre d'information.

14.1 Ministère des Transport - caméras d'autobus scolaire 14.2 La rue, la nuit, femmes sans peur 2020

15. PÉRIODE DE QUESTIONS Il n'y a eu aucune question de la part du public. 16. RENCONTRE À HUIS CLOS Une réunion à huis clos a eu lieu à 18 h. 17. PROCHAINE RENCONTRE

 Réunion régulière - 8 octobre 2020

18. RÈGLEMENT CONFIRMANT LES PROCÉDURES 18.1 Règlement 2020-57 Puisque tous les sujets ont été traités, il fut Résolution 2020-425 Proposé par: Jacques Lacelle Appuyé par: Peter Barton

QU’IL SOIT RÉSOLU QUE trois lectures et l’approbation finale soient accordées au Règlement 2020-57, qui confirme les procédures du Conseil lors de sa réunion du 10 septembre 2020. ADOPTÉ

19. CLÔTURE DE LA SÉANCE Subséquemment, il fut Résolution 2020-426 Proposé par: André Roy Appuyé par: Michel Lalonde QU’IL SOIT RÉSOLU QUE le Conseil ajourne ses travaux jusqu’au 8 octobre 2020 à la salle du Conseil du canton de Champlain à 19 h ou à la convocation du Maire ou de la greffière. ADOPTÉ La réunion a été ajournée à 21 h 24.

NORMAND RIOPEL, MAIRE ALISON COLLARD, GREFFIÈRE

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THE CORPORATION OF THE TOWNSHIP OF CHAMPLAIN

BY-LAW NUMBER 2020-58 ______

BEING A BY-LAW TO AUTHORIZE THE ERECTION OF STOP SIGNS ON AT UNCONTROLLED RAILCROSSINGS WITHIN THE TOWNSHIP OF CHAMPLAIN

REFERENCE: Section 137(a) of the Highway Traffic Act, Chapter H.8, R.S.O. 1990

WHEREAS Section 137(a) of the Highway Traffic Act states, inter alia, that the council of a municipality may by by-law provide for the erection of stop signs at intersections on highways under its jurisdiction and every sign so erected shall comply with the regulations of the Ministry;

AND WHEREAS Section 1(1) of the Highway Traffic Act defines highways to include, amongst other items, trestles;

AND WHEREAS Transport Canada Ontario Region has recognized that a safety hazard exists at all uncontrolled railway crossings within the Township of Champlain, pursuant to the Railway Safety Act;

AND WHEREAS the Council of The Corporation of the Township of Champlain deems it appropriate to authorize the erection of stop signs at all the intersections on highways under its jurisdiction with railway trestles.

NOW THEREFORE the Council of The Corporation of the Township of Champlain hereby enacts as follows:

1. THAT a stop sign be authorized on both the North side and South side of the Canadian National Railway trestle that intersects Greenlane Road West; and

2. THAT a stop sign be authorized on both the North side and South side of the Canadian National Railway trestle that intersects Pleasant corner Road West; and

3. THAT a stop sign be authorized on both the North side and South side of the Canadian National Railway trestle that intersects Happy Hollow Road West; and

4. THAT a stop sign be authorized on both the North side and South side of the Canadian National Railway trestle that intersects Newton Road; and

5. THAT a stop sign be authorized on both the West side and East side of the Canadian National Railway trestle that intersects Hibbard Street; and

6. THAT a stop sign be authorized on both the North side and South side of the Canadian National Railway trestle that intersects MacCallums Lane; and

7. THAT a stop sign be authorized on both the North side and South side of the Canadian National Railway trestle that intersects Aberdeen Road East; and

8. THAT this By-Law shall come into effect upon the posting of these stop signs at the locations described in paragraphs 1 through 7 of this By-Law.

READ a first, second and third time and duly adopted this 8th day of October, 2020.

______NORMAND RIOPEL, MAYOR

______ALISON COLLARD, CLERK 182

THE CORPORATION OF THE TOWNSHIP OF CHAMPLAIN

BY-LAW NUMBER 2020-59

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BEING A BY-LAW TO AUTHORIZE THE ERECTION OF STOP SIGNS ON HIGGINSON STREET

REFERENCE: Section 137(a) of the Highway Traffic Act, Chapter H.8, R.S.O. 1990

WHEREAS Section 137(a) of the Highway Traffic Act states, inter alia, that the council of a municipality may by by-law provide for the erection of stop signs at intersections on highways under its jurisdiction and every sign so erected shall comply with the regulations of the Ministry;

AND WHEREAS the Council of The Corporation of the Township of Champlain deems it appropriate to authorize the erection of a stop sign on the South and North corners of Higginson Street at the intersection of Stanley Avenue with Higginson Street.

NOW THEREFORE the Council of The Corporation of the Township of Champlain hereby enacts as follows:

1. THAT a stop sign be authorized on the South and North corners of Higginson Street at the intersection of Stanley Avenue and Higginson Street; and

2. THAT this By-Law shall come into effect upon the posting of these stop signs at the locations described in paragraphs 1 of this By-Law.

READ a first, second and third time and duly adopted this 8th day of October, 2020.

______NORMAND RIOPEL, MAYOR

______ALISON COLLARD, CLERK

183

THE CORPORATION OF THE TOWNSHIP OF CHAMPLAIN

BY-LAW NUMBER 2020-60

BEING A BY-LAW TO APPROVE THE EXPROPRIATION OF LAND IN THE TOWNSHIP OF CHAMPLAIN

REFERENCE: Expropriations Act, RSO 1990, c E.26

WHEREAS the Corporation of the Township of Champlain requires the lands described in Schedule “A” to this By-law for municipal purposes including for use of the lands as a Contaminant Attenuation Zone for a landfill in accordance with O. Reg. 232/98 under the Environmental Protection Act, RSO 1990 c. E.19; AND WHEREAS on June 11, 2020, The Corporation of the Township of Champlain as the Expropriating Authority filed with Council as the Approving Authority Applications to Expropriate the following lands located in the Township of Champlain:

Part of PIN 54161-0022 and being a portion of PCL 64 SEC M100; LT 64 PL M100 except PT 2 PR221; in the Township of Champlain; having a total acreage of approximately 28.56 acres, more particularly described as Parts 1 & 2 as illustrated on the draft Expropriation Plan attached as Appendix “A” hereto;

AND WHEREAS Notices of Application for Approval to Expropriate Land were served by registered mail and personally on the registered owners of the Lands and published on June 17, 2020; June 24, 2020; and July 1, 2020, in The Review and in the Tribune-Express, being newspapers with general circulation in the vicinity of the lands, all of which was in accordance with the requirement of the Expropriations Act;

AND WHEREAS, no request for hearing of necessity has been filed;

AND WHEREAS Council has determined that it is necessary and appropriate to approve the Applications to Expropriate the Lands for for municipal purposes including for use of the lands as a Contaminant Attenuation Zone for a landfill in accordance with O. Reg. 232/98 under the Environmental Protection Act, RSO 1990 c. E.19.

NOW THEREFORE BE IT RESOLVED THAT:

1. For those reasons hereinbefore set out, Council hereby approves without modification the expropriation by The Corporation of the Township of Champlain of the following lands located in the Township of Champlain:

2. Part of PIN 54161-0022 and being a portion of PCL 64 SEC M100; LT 64 PL M100 except PT 2 PR221; in the Township of Champlain; having a total acreage of approximately 28.56 acres, more particularly described as Parts 1, 2 & 3 as illustrated on the draft Expropriation Plan attached as Appendix “A” hereto (the “Lands”);

3. The Clerk is hereby directed to cause a certified copy of this by-law setting out this decision of Council and the reasons therefor to be served on all the parties in accordance with section 8(2) of the Expropriations Act.

4. The Mayor and Clerk are hereby authorized to execute the Certificate(s) of Approval and the Expropriation Certificate(s) set out on the draft Expropriation Plan(s) attached as Appendices A hereto, subject to any minor alterations that are necessary to finalize the Expropriation Plan(s).

5. The Clerk is hereby directed to cause the Expropriation Plan(s) to be registered in the proper Land Registry Office within three (3) months after the granting of this approval and thereby effect the expropriation of the Lands, which shall then vest in The Corporation of the Township of Champlain.

184

6. The Clerk is hereby further authorized to deliver Notices of Possession, Notices of Expropriation, Notices of Election and Offers and Appraisal Reports in accordance with Section 25 of the Expropriations Act, as amended, and to do all other things and give all other notices as may be required by the said Act.

7. The Corporation of the Township of Champlain is hereby authorized to enter and take possession of the Lands on the day permitted under the Expropriations Act, as amended, or pursuant to any court order thereunder, or pursuant to any agreement entered into between the relevant owners and the municipality.

8. By-law 2020-54 is hereby repealed.

9. This By-Law shall come into force and take effect on the day it is passed.

READ a First, second and third time and duly enacted this 8th day of October, 2020.

NORMAND RIOPEL, MAYOR ALISON COLLARD, CLERK

By-Law Number 2020-60 - to approve the expropriation of land October 8, 2020 Page 2 of 2 185

THE CORPORATION OF THE TOWNSHIP OF CHAMPLAIN

BY-LAW NUMBER 2020-61 ______

BEING A BY-LAW TO AMEND BY-LAW 2017-63

(A BY-LAW TO ADOPT A PROCEDURE FOR GOVERNING THE CALLING, PLACE AND PROCEEDINGS OF MEETINGS FOR THE TOWNSHIP OF CHAMPLAIN)

REFERENCE: Section 238(2) and Section 239(1) of the Municipal Act, 2001, as amended.

WHEREAS Subsection 2 of Section 238 of the Municipal Act, 2001, Chapter 25, S.O. 2001, as amended, states that every Council and Local Board shall adopt a procedure by-law for governing the calling, place and proceedings of meetings;

AND WHEREAS the Council of The Corporation of the Township of Champlain passed By-law No. 2017-63 on the 12th day of December 2017 to adopt a procedure for governing the calling, place and proceedings of meetings for the Township of Champlain;

AND WHEREAS on July 21, 2020 the Province of Ontario enacted the Covid-19 Economic Recovery Act, 2020 to enact section 243.1 of the Municipal Act to allow for proxy voting at Council meetings;

AND WHEREAS the Council of The Corporation of the Township of Champlain considers it desirable for a member of Council to appoint another member of Council as a proxy to act in their place when they are absent, subject to certain rules;

AND WHEREAS the Council of The Corporation of the Township of Champlain now deems it expedient to further amend Procedure By-Law 2017-63;

NOW THEREFORE the Council of the Corporation of the Township of Champlain hereby enacts as follows:

1. THAT Procedure By-Law 2017-63 is hereby amended by adding the following definition:

“PROXYHOLDER” means a member a Champlain Township Council who has been appointed by another member of Council as a proxy to act in their place when they are absent subject to the rules set out in section 243.1 of the Municipal Act, 2001, as amended, and in accordance with the process set out in this By-law.

2. THAT the following new section be added after section 19.1:

PROXY VOTING

19.2 (a) “Act” in relation to proxy voting means any combination of voting, questioning or speaking during a meeting.

(b) A member of Council may appoint another member of Council as a proxy to act in their place when they are absent, subject to the rules set out in section 243.1 of the Municipal Act, 2001, as amended.

(c) To appoint a Council member as a proxy holder, a form prescribed by the Clerk shall be completed and submitted by the appointing member to the Clerk, after the agenda for the subject Council meeting has been published and prior to the commencement of the Council meeting.

(d) The appointing member shall declare that they are not able to attend the meeting in person or electronically for the same meeting of the proxy appointment and whether they have a pecuniary interest with respect to a matter on the agenda.

186 By-law No. 2020-61 Amendment to Procedure By-Law 2017-63 Page 2 of 2

(e) The proxy holder shall confirm with the Clerk that they accept the proxy appointment prior to the commencement of the meeting.

(f) The Clerk (at the beginning of a Council meeting) will notify members of the absent appointing member and proxy holder appointment for the meeting.

(g) A proxy holder may act as proxy in person or through electronic participation.

(h) A proxy may be appointed by a member of Council who is on Parental or Pregnancy Leave.

(i) A proxy holder may not appoint a delegate for the purposes of exercising the original appointment.

(j) The appointing member shall stipulate to the proxy holder how votes are to be cast.

(k) Once the proxy appointment is in effect, the appointing member confers discretionary authority to the proxy holder with respect to amendments to matters on the agenda.

(l) Notwithstanding Section 26.b), should the proxy holder not cast a vote on behalf of the absent member, it will not be considered a vote in the negative

(m) The proxy appointment shall not apply to any new matters that were not on the agenda for a meeting.

(n) The appointing member shall not be counted towards quorum and shall be marked absent from the meeting, in accordance with the Township’s procedure by-law and the Municipal Act.

(o) If the appointing member, who was to be absent, and after notification has been provided in writing to the Clerk, attends the Council meeting before the start of the meeting, the proxy appointment shall immediately be withdrawn from the meeting, and the appointing member shall assume their position at the Council meeting.

(p) After the start of a Council meeting, should a member decide to leave the meeting they shall not appoint a proxy holder at that time for the remainder of the meeting.

(q) The appointing member may rescind a proxy appointment any time prior to the commencement of a Council meeting, using a form prescribed by the Clerk.

(r) A proxy appointment does not apply to any duties or responsibilities outside of a meeting.

3. THAT this by-law shall come into force and take effect on date of its passing.

4. THAT this By-law shall be known and may be cited as the “Procedural Policy By-law Amendment October 2020”.

READ a first, second and third time and duly adopted this 8th day of October 2020.

______NORMAND RIOPEL, MAYOR ALISON COLLARD, CLERK 187

CORPORATION OF THE TOWNSHIP OF CHAMPLAIN

BY-LAW NUMBER 2020-63

BEING A BY-LAW TO AUTHORIZE THE BORROWING OF MONIES TO FINANCE THE REMAINNING UNFINANCED PORTION OF THE LAGOON REHABILITATION AND THE WATER AND SEWER WORKS PERFORMED ON HIGHWAY 34.

WHEREAS Section 9 of the Municipal Act S.O. 2001, c.25, states that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act;

AND WHEREAS Section 401(1) of the Municipal Act S.O. 2001, c.25, states that a municipality may incur a debt for municipal purposes, whether by borrowing money or in any other way, and may issue debentures and prescribed financial instruments and enter prescribed financial agreements for or in relation to the debt;

AND WHEREAS Ontario Regulation 276/02, as amended, permits a municipality to enter into a bank loan agreement for the purpose of long term borrowing;

AND WHEREAS the Council of The Corporation of the Township of Champlain now deems it necessary and appropriate to borrow monies for the purpose of financing the remaining unfinanced portion of the lagoon rehabilitation and the water and sewer works performed on Highway 34.

NOW THEREFORE the Council of The Corporation of the Township of Champlain enacts as follows:

1. That the Treasurer is hereby authorized to borrow, from the Bank of Nova Scotia, up to a maximum of $1,083,128 over a ten (25) year term renewable every five years to finance the remaining unfinanced portion of the lagoon rehabilitation and the water and sewer works performed on Highway 34 as per Schedule “A” attached hereto.

2. That this By-law shall become effective upon passage thereof.

READ a first, second and third time and duly adopted this 8th day of October, 2020.

______Mayor NORMAND RIOPEL Clerk ALISON COLLARD

188

BY-LAW 2020-63 SCHEDULE A

Description Amount Lagoon unfinanced portion $ 273,313 Water works Highway 34 $ 650,494 2019 Pickup Truck for the Public Works Dept. $ 159,321 Total $ 1,083,128

189 The Corporation of Loyalist Township P.O. Box 70, 263 Main Street Odessa, On K0H 2H0

t: 613-386-7351 f: 613-386-3833 www.loyalist.ca

September 15, 2020

Hon. Caroline Mulroney 5th Floor, 777 Bay St. Toronto ON, M7A 1Z8

Dear Hon. Caroline Mulroney,

Please be advised that at the Regular Meeting of Council on August 24, 2020, the Council of Loyalist Township passed the following resolution:

Resolution No. 2020.33.11 Moved by: Councillor Porter Seconded by: Councillor Townend

Whereas the Ontario government, in partnership with the federal government, is delivering on its commitment to provide up to $4 billion in urgently needed one-time assistance to Ontario's 444 municipalities;

And Whereas in addition to the support for municipalities, the government is providing over $660 million in the first phase of transit funding to the 110 municipalities with transit systems to provide immediate relief from transit pressures, such as lower ridership, as well as for new costs due to COVID-19, such as enhanced cleaning and masks for staff;

And Whereas in the second phase, additional allocations will be provided based on expenses incurred to ensure the funding meets the needs of municipalities;

And Whereas as part of the Safe Restart Agreement with the federal government, up to $2 billion is being provided to support public transit in Ontario;

And Whereas Ontario Regulation 191/11 being the Integrated Accessibility Standards, which applies to every designated public sector organization including municipalities, establishes accessibility standards, including transportation and as such, recognizes ferries as a form of public transportation;

And Whereas many municipalities located along large bodies of water such as Lake Ontario, including the Township of Frontenac Islands and Loyalist Township, are only accessible by public ferries which are connecting links to mainland highways and roads and form part of Ontario’s road systems, making them critical public services;

And Whereas due to the COVID-19 Pandemic and restrictions placed on ferry services by Transport Canada as well as public health guide lines, ferry transit, similar to conventional transit, has experienced reduced ridership, additional costs to cover increased sanitization and requirement for masks for ferry operators, and reduced revenue due to the inability to collect cash fares;

190 Therefore, Be It Resolved that Loyalist Township requests that the Ministry of Transportation support the Canadian Ferry Association’s request that ferries be considered part of the local transit system and that lost revenue be eligible for reimbursement;

And Further That a portion of the (pandemic) Federal funds be allocated towards municipal transportation ferry revenue loss and ferry expenditures resulting from the pandemic;

And that this resolution be circulated to all Ontario municipalities.

Regards,

Brandi Teeple Deputy Clerk Loyalist Township

cc. All Ontario Municipalities

191

Resolution: Ontario Health East Community Paramedicine COVID-19 Regional Response Team Proposal Date: EOWC Wardens Meeting of September 18, 2020

MOVED BY: Warden Rick Phillips (County of Hastings) SECONDED BY: Warden Debbie Robinson (County of Renfrew)

WHEREAS the Eastern Ontario Paramedic Services have leveraged key partnerships with other health care providers to maximize valuable healthcare staffing resources during the COVID-19 response;

WHEREAS these partnerships have helped address the needs of our communities and reduced the strain on the healthcare system during the pandemic;

WHEREAS the Eastern Ontario Paramedic Chiefs recommend the development of a Regional Community Paramedic Rapid Response Team for surge support that is mobile and scalable, in order to address seasonal and outbreak surge response capacity for COVID-19 testing through a flexible, reactive, coordinated and cost-effective response;

BE IT RESOLVED THAT the EOWC endorse the recommendation from the Eastern Ontario Paramedic Chiefs, dated September 8, 2020, regarding the development of an Eastern Ontario Regional Community Paramedic Rapid Response Team.

CARRIED

Signed on September 18, 2020 by Andy Letham, EOWC Chair

192

Resolution: Regional Food Hub Project in the United Counties of Prescott and Russell

Date: EOWC Wardens Meeting of September 18, 2020

MOVED BY: Warden Rick Phillips (County of Hastings) SECONDED BY: Warden Frances Smith (County of Frontenac)

WHEREAS the United Counties of Prescott and Russell wishes to create an innovative food hub and processing plant to structure, process and distribute local products from small and medium-sized producers across Eastern Ontario and Western Quebec;

WHEREAS this $36.5-million project would have large positive impacts for all of Eastern Ontario, such as supporting local producers, improving food security for local residents, creating 65 new jobs, and responding to the Province’s Made in Ontario objectives;

WHEREAS the support of the EOWC is critical in gathering momentum for this project, given that this project would be a benefit to all of Eastern Ontario, and as many of the MPs and MPPs required to champion the project are from Eastern Ontario ridings;

BE IT RESOLVED that the EOWC and its member municipalities endorse and provide its support to the United Counties of Prescott and Russell for this project.

CARRIED

Signed on September 18, 2020 by Andy Letham, EOWC Chair

193

Resolution: COVID-19 Funding for Capital Purchases Date: EOWC Wardens Meeting of September 18, 2020

MOVED BY: Warden Debbie Robinson (County of Renfrew) SECONDED BY: Warden Frances Smith (County of Frontenac)

BE IT RESOLVED THAT the EOWC Inc. request that the Province of Ontario provide municipalities with as much flexibility as possible in developing the guidelines for the utilization of funds provided through the Safe Restart Agreement;

BE IT FURTHER RESOLVED THAT municipalities be permitted to use these funds for capital purchases in response to COVID-19.

CARRIED

Signed on September 18, 2020 by Andy Letham, EOWC Chair

194

RE: Town of Gore Bay - COVID-19 Funding Support Resolution

Please be advised that Township of Puslinch Council, at its meeting held on September 2, 2020 considered the aforementioned topic and subsequent to discussion, the following was resolved:

Resolution No. 2020-242: Moved by Councillor Bulmer and Seconded by Councillor Sepulis

That the Consent Agenda item 6.15 Town of Gore Bay - COVID-19 Funding Support Resolution be received; and

That Council direct staff to send support of the City of Oshawa resolution to Hon. Ted Arnott, Prime Minister Trudeau, Premier Ford, and all Ontario Municipalities.

CARRIED

As per the above resolution, please accept a copy of this correspondence for your information and consideration.

Sincerely, Courtenay Hoytfox Deputy Clerk

195

Corporate Services Department City Clerk Services

File: A-2100

June 26, 2020

DELIVERED BY EM AIL

The Right Honourable Justin Trudeau, The Honourable Doug Ford, Prime Minister of Canada Premier of Ontario Email: [email protected] Email: [email protected]

Re: COVID-19 Funding

Oshawa City Council considered the above matter at its meeting of June 22, 2020 and adopted the following recommendation:

“Whereas on March 11, 2020, the World Health Organization and the Canadian Government declared COVID-19 a global pandemic; and,

Whereas on March 12, Ontario ordered schools closed and by March 17, began a more extensive shut down; and,

Whereas the pandemic has led to the closure of public spaces and the cancellation of events around the world throughout the country our province and right here within our own community, causing great stress on the arts sector; and,

Whereas local cultural organizations such as the Oshawa Folk Arts Council representing over 13 member clubs and organizations, as well as the many local service groups such as the Oshawa Rotary Club, have all been forced to cancel major events (i.e. Fiesta Week; Rib Fest; etc.) which historically contribute in large part to the fundraising and operational financing efforts of these sociocultural entities; and,

Whereas the Government of Canada and the Province of Ontario have committed they through the Canada Council for the Arts will continue to work with the Government of Canada, as well as provincial, territorial, and municipal partners, to ensure the strength of the sector; and,

The Corporation of the City of Oshawa, 50 Centre Street South, Oshawa, Ontario L1H 3Z7 Phone 905∙436∙3311 1∙800∙667∙4292 Fax 905∙436∙5697 www.oshawa.ca

196 2

Whereas at present, the Canada Council’s for the arts priorities as are our collective governing priorities are to ensure the health and safety of people across Canada and around the world and to work towards the sustainability and recoverability of the arts sector; and,

Whereas a significant period has past without further indication as to what tools, funding measures, or financial support our local social cultural, service clubs, and children/youth minor sporting originations can readily access to help support their operating costs and programming,

Therefore be it resolved:

1. That the Federal, Provincial, and Regional Government help local municipalities assist their local social cultural, service clubs, and children/youth minor sporting originations with clear and definitive relief funding programs directed to help sustain the afore mention groups through these trying times inflected on them by the affects of COVID-19; and,

2. That a copy of this resolution be sent to the Prime Minister of Canada, the Premier of Ontario, all Ontario Municipalities, all Members of Provincial Parliament, all Members of Parliament and Association of Municipalities of Ontario and Federation of Canadian Municipalities.”

Oshawa City Council respectfully requests your consideration of the above noted matters.

If you need further assistance concerning this matter, please contact Ron Diskey, Commissioner, Community Services Department at the address listed on Page 1 or by telephone at 905-436- 3311.

Mary Medeiros City Clerk

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c. Association of Municipalities of Ontario Federation of Canadian Municipalities Members of Parliament and Members of Provincial Parliament Ontario Municipalities

197 198 199

September 21, 2020 VIA EMAIL

The Right Honourable Raymond Cho, Minister for Seniors and Accessibility College Park 5th Flr, 777 Bay St, Toronto, ON M7A 1S5

Re: AODA Website Compliance Extension Request

At its meeting of September 14, 2020, Council passed the following for your consideration:

Resolution # 20200914-281

“1. WHEREAS Section 14(4) of O.Reg 191/11 under the Accessibility for Ontarians with Disabilities Act requires designated public sector organizations to conform to WCAG 2.0 Level AA by January 1, 2021; 2. AND WHEREAS the municipality remains committed to the provision of accessible goods and services; 3. AND WHEREAS the municipality provides accommodations to meet any stated accessibility need, where possible; 4. AND WHEREAS the declared pandemic, COVID-19, has impacted the finances and other resources of the municipality; 5. AND WHEREAS the Accessibility for Ontarians with Disabilities Act contemplates the need to consider the technical or economic considerations in the implementation of Accessibility Standards; 6. BE IT THEREFORE RESOLVED THAT the municipality requests that the Province of Ontario extend the compliance deadline stated in Section 14(4) of O.Reg 191/11 to require designated public sector organizations to meet the compliance standards, by a minimum of one (1) year to at least January 1, 2022; AND, 7. BE IT THEREFORE RESOLVED THAT the municipality requests that the Province of Ontario consider providing funding support and training resources to meet these compliance standards.”

Website: www.amherstburg.ca 271 SANDWICH ST. SOUTH, AMHERSTBURG, ONTARIO N9V 2A5 Phone: (519) 736-0012 Fax: (519)200 736-5403 TTY: (519)736-9860

The impacts of the pandemic on municipal finances and resources affect the ability of municipalities to meet the January 1, 2021 deadline for full compliance with WCAG 2.0 Level AA.

We humbly request the Ontario government consider an extension request, in addition to financial support and training due to the unprecedented impacts of the global pandemic.

Regards,

Tammy Fowkes Deputy Clerk, Town of Amherstburg (519) 736-0012 ext. 2216 [email protected] cc:

The Right Honourable Doug Ford, Premier of Ontario The Association of Municipalities of Ontario All Ontario Municipalities

Website: www.amherstburg.ca 271 SANDWICH ST. SOUTH, AMHERSTBURG, ONTARIO N9V 2A5 Phone: (519) 736-0012 Fax: (519)201 736-5403 TTY: (519)736-9860

RÉSOLUTION

No. du point à l'ordre du jour: 10.1 No. de la résolution: 2020-166 Titre: Cotisation à l'AFMO Date: le mercredi, 23 septembre 2020

Proposée par François St-Amour Appuyée par Normand Riopel

Attendu que plusieurs municipalités locales ainsi que les CUPR paient annuellement leur cotisation à l’AFMO ;

Et attendu que ceci constitue un paiement en double puisque ce sont les mêmes contribuables qui paient la cotisation.

Qu’il soit résolu que les CUPR paient la cotisation à l’AFMO au nom des CUPR, qui comprend les huit (8) municipalités locales.

Qu’il soit également résolu qu'une correspondance soit envoyée à l'AFMO pour l'informer de ce changement.

Adoptée

Mélissa Cadieux, secrétaire

202

RESOLUTION

Agenda Number: 10.1 Resolution Number: 2020-166 Title: AFMO Membership Date: Wednesday, September 23, 2020

Moved by François St-Amour Seconded by Normand Riopel

Whereas several local municipalities as well as the UCPR pay their membership fees to AFMO on an annual basis;

And whereas this constitutes a double payment since the same taxpayers pay the membership fee twice.

Be it resolved that the UCPR pay the AFMO membership fee on behalf of the UCPR, which includes all eight (8) local municipalities.

Be it further resolved that a correspondence be sent to AFMO to inform them of this change.

Carried

Mélissa Cadieux, Clerk

203 Solicitor General Solliciteur général

Office of the Solicitor General Bureau de la solliciteure générale

25 Grosvenor Street, 18th Floor 25, rue Grosvenor, 18e étage Toronto ON M7A 1Y6 Toronto ON M7A 1Y6 Tel: 416 325-0408 Tél.: 416 325-0408 [email protected] [email protected]

132-2020-3484 By email October 2, 2020

Dear Head of Council:

The Ministry of the Solicitor General is committed to keeping communities across Ontario safe, supported and protected. I would like to take this opportunity to share some information with your municipality regarding the anti-racism initiatives of my ministry and the Anti-Racism Directorate (ARD), the regulatory work being done to bring the Community Safety and Policing Act, 2019, into force, new police oversight measures, police training as it relates to de-escalation, mental health and diverse communities, mental health and addictions initiatives and investments, Community Safety and Well-Being (CSWB) Planning and police-hospital transition protocol.

Anti-Racism

Our government has zero tolerance for hate, racism or discrimination in all its forms. We share a responsibility to speak out and act against racism and hate and build a stronger society. Our government is committed to addressing racism and building a stronger, more inclusive province for us all.

I am proud to be the minister responsible for Ontario’s Anti-Racism Directorate (ARD), which leads strategic initiatives to advance anti-racism work across government with a plan that is grounded in evidence and research. Through the ARD, the government continues to invest in community-led research, public education and awareness initiatives. This includes investments to the Canadian Mental Health Association (CMHA) Ontario to undertake research that seeks to identify key mental health issues impacting survivors of victims of homicide violence in Ontario.

Community Safety and Policing Act, 2019

Our government is also committed to addressing racism at a systemic level through the regulatory framework under the Anti-Racism Act, 2017, and through the work we are doing to bring the Community Safety and Policing Act, 2019, into force. As we work to develop regulations under the Community Safety and Policing Act, 2019, we will continue to engage racialized groups, including Black, South Asian, First Nation, Inuit and Métis organizations. We are committed to ensuring that Ontario’s communities are well supported and protected by law enforcement and that all interactions between members of the public and police personnel are conducted without bias or discrimination, and in a manner that promotes public confidence and keeps our communities safe. …/2

204 Head of Council Page 2

The Community Safety and Policing Act, 2019, which is part of the Comprehensive Ontario Police Services Act, 2019, provides policing and police oversight legislation. Once in force, the Community Safety and Policing Act, 2019, will address a number of recommendations made by Justice Michael H. Tulloch, including: • Mandatory training for all police service board members, the Inspector General, inspectors, police officers and special constables on human rights, systemic racism as well as training that promotes the diverse, multiracial and multicultural character of Ontario society and the rights and cultures of First Nation, Inuit and Métis Peoples; • The requirement for each municipality that maintains a municipal board to prepare and publish a diversity plan to ensure members of the board are representative of the diversity of the population of the municipality; • Not releasing the names of officials and witnesses in SIU investigations; • Ensuring information made available to the public about an SIU investigation helps them understand the decision made by the SIU director; and • Ensuring the SIU continues to publish investigative reports on its website.

New Measures for Police Oversight

Inspector General of Policing

The Community Safety and Policing Act, 2019, will establish an Inspector General (IG) of Policing who will be required to monitor and conduct inspections related to compliance with the Act and regulations. The IG will work with policing entities to ensure consistent application of policing across the province by measuring compliance with prescribed standards.

Key functions of the IG include: • Consulting with, advising, monitoring and conducting inspections of police service boards, Ontario Provincial Police (OPP) detachment boards, First Nation OPP boards, OPP Advisory Council, chiefs of police, special constable employers, police services and other policing providers regarding compliance with the Act and regulations. • Receiving and investigating, if warranted, public complaints about members of police service boards, OPP detachment boards, First Nation OPP boards and the OPP Advisory Council regarding misconduct and policing complaints regarding the provision of adequate and effective policing, failure to comply with the Act and regulations, and policies and procedures. • Reporting inspection findings, issuing directions to remedy or prevent non- compliance with the Act and imposing measures if the direction is not complied with, or, reprimanding, suspending or removing a board member if board member misconduct is identified. • Conducting analysis regarding compliance with the Act and regulations. • Reporting on the activities of the IG annually, including inspections conducted, complaints dealt with, directions issued and measures imposed; and compliance with the Act and regulations. …/3 205 Head of Council Page 3

The Act also gives the IG and its inspectors the right to access closed police service board meetings.

Law Enforcement Complaints Agency

The Community Safety and Policing Act, 2019 will continue the office of the Independent Police Review Director as the Law Enforcement Complaints Agency (LECA), headed by the Complaints Director.

The LECA will receive and screen complaints from the public about the conduct of police officers. In addition, the LECA will have the authority to initiate an investigation in the absence of a public complaint if, in the Complaints Director’s opinion, it is in the public interest to do so.

The Complaints Director may also undertake reviews of issues of a systemic nature that have been the subject of public complaints or investigations, or that may contribute or otherwise be related to misconduct.

The Special Investigations Unit

The Special Investigations Unit Act, 2019, (SIU Act), once in force, will set out a new legal framework for the SIU. The SIU Act will focus and clarify the mandate of the SIU to better ensure more timely, efficient, reasonable and transparent investigations. Key changes contained in the Act will focus the SIU’s investigative resources where they are needed most – on criminal activity.

The Ministry of the Attorney General will continue to consult with law enforcement, community organizations and advocates to ensure their input is incorporated into the development of regulations under the SIU Act.

Police Training

Training is developed and delivered in a manner that reinforces principles of fairness, equity and compliance with the Ontario Human Rights Code and Canadian Charter of Rights and Freedoms.

All Basic Constable Training (BCT) recruits undergo diversity-focused training designed to improve their ability to engage with the public and respond to victims of crime. This training focuses on improving recruits’ understanding of the experiences of, and systemic barriers faced by, diverse communities, including racialized, Indigenous, First Nations and Metis, and Lesbian, Gay, Bisexual, Transgender, Queer and/or Questioning and Two-Spirited (LGBTQ2S) people.

Diversity and anti-racism training includes: • Human rights framework for policing; • Equity and inclusion; • Harassment and discrimination; …/4 206 Head of Council Page 4

• Defining police professional; • Collection of Identifying Information in Certain Circumstances regulation; • History of profiling in policing and the impact of racial profiling on the community; • Profiling practices and the mindset behind it; • Stereotyping; • Bias free policing – racial profiling vs. criminal profiling; • Hate crimes and bias incidents of a non-criminal nature; and • Practical skills scenario that reinforces academic learning on hate crimes.

Training on Indigenous issues includes: • Indigenous culture; • Residential schools; • Land claims and treaties; • First Nations Policing; • Cultural appropriation; • Cultural practices; and • Practical skills scenario that reinforces academic learning on Indigenous issues.

The Serving with Pride organization attends each intake to deliver a presentation to all recruits entitled “LGBTQ2S 101” which covers a number of issues related to the LGBTQ2S communities including historical events, current and appropriate terminology, gender expression, gender identity and other topics.

In addition to the standalone sessions, the above noted issues are interwoven and reinforced throughout the BCT program. For example, recruits are taught to respond to victims in a trauma-informed manner for all victims of crime acknowledging potentially vulnerable groups.

De-escalation and Mental Health Crisis Response Training

The Ontario Police College’s current de-escalation training emphasizes communication techniques such as establishing rapport, threat management and conflict resolution and mediation.

The training specifically addresses scenarios in which police interact with people in crisis with a goal of resolving conflicts in a manner that protects the safety of the public, the person in crisis and police officers. Officers must also undertake follow-up training every 12 months. Police services are also encouraged to have policies and procedures in place as set out in the “Use of Force” Guideline. This includes procedures for impact weapons, aerosol weapons, conducted energy weapons, firearms and use of force reporting.

Training on the BCT program is reviewed and updated to reflect the most current information after every BCT intake.

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Once in force, the Community Safety and Policing Act, 2019, will require all police officers, special constables and board members to successfully complete training related to human rights, systemic racism and the rights and cultures of Indigenous Peoples. This training will also be required for the new Inspector General of Policing, its inspectors, the Complaints Director at LECA and LECA investigators. This is part of the government’s commitment to ensure that all interactions are conducted without bias or discrimination, and in a manner that promotes public confidence and keeps communities safe.

Mental Health and Addictions Initiatives and Investments

Dedicated Funding for Mental Health and Addictions Programs

Ontario’s community mental health services include: • assertive community treatment teams, case management, crisis intervention, early psychosis intervention, eating disorders programs, vocational programs, supportive housing and consumer/survivor initiatives, peer supports and other programs; and • initiatives to keep people with serious mental health issues out of the criminal justice system which include, but are not limited to, court support and diversion, crisis intervention and safe beds.

In July 2018, Ontario announced its commitment to invest $3.8 billion over 10 years, with the support of the Government of Canada, to develop and implement a comprehensive and connected mental health and addictions strategy. This includes $174 million for mental health and addictions programs in 2019-20. As part of the $174 million commitment of funds to support mental health and addictions in 2019-20, my ministry partnered with the Ministry of Health to announce $18.3 million in new funding to support those affected by mental health and addictions challenges in the justice sector.

Specifically, in 2019-20, the Ministry of Health provided funding for an integrated set of mobile crisis services that assist in the de-escalation and stabilization of persons in crisis and their connection to community programming and supports to address their physical and mental well-being over the longer term, in order to prevent further crises. Five teams were implemented in 2019-20 with $6.95 million of the $174 million in new, annualized funding to develop and enhance mobile crisis services. Mobile crisis services partner police with community mental health organizations to respond to persons in mental health and addictions (MHA) crises and determine if the crisis: • can be de-escalated and resolved at the scene; • warrants further psychiatric attention at hospital emergency rooms; or • requires short-term community stabilization and reintegration.

Part of the $18.3 million in new funding also includes $2.5 million for various programs run by the ministry, one of which includes de-escalation training.

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Ministry of the Solicitor General Grant Programs

Apart from the dedicated funding for mental health and addictions programs highlighted above, the ministry also offers a number of grant programs that are primarily available to police services, working in collaboration with municipal and community partners, to support local Community Safety and Well-Being (CSWB) initiatives, including mental health-related programs. For example, under the 2019-20 to 2021-22 Community Safety and Policing Grant local and provincial priorities funding streams, the ministry is providing funding to 27 police services/boards for projects involving an integrated response between police and a mental health worker to respond to situations of crisis (e.g., Mobile Crisis Response Teams).

Community Safety and Well-Being Planning

The ministry developed the Community Safety and Well-Being Planning Framework: A Shared Commitment in Ontario booklet, which includes the CSWB Planning Framework and a toolkit of practical guidance documents to assist municipalities, First Nations and their community partners as they engage in the CSWB planning process. The Framework encourages communities to work with various partners across sectors to proactively identify and address local priority risks in the community before they escalate and result in situations of crisis (e.g., crime, victimization or suicide). This involves reducing the number of incidents that require enforcement by shifting to more proactive, preventative programs and strategies that improve the social determinants of health (e.g., education, housing, mental health).

In support of this work, effective January 1, 2019, the government mandated municipalities lead the development of CSWB plans which identify and address local priority risks to safety and well-being, working in partnership with police services/boards and various other sectors, including health/mental health, education, community/social services and children/youth services.

Complementary to the Framework, a Situation Table is one type of multi-sectoral risk intervention model that is being implemented across our province.

The ministry also offers the Risk-driven Tracking Database (RTD), which allows for the collection of risk-based data and helps to inform the CSWB planning process, free of charge to communities across Ontario that are engaged in multi-sectoral risk intervention models, such as Situation Tables. As of June 2020, 60 sites have been on- boarded to the RTD and any communities who are interested in being on-boarded to the RTD is encouraged to contact the ministry.

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Police-Hospital Transition Protocol

Additionally, to improve front-line response to persons experiencing a mental health or addictions-related crisis, my ministry partnered with the Ministry of Health to support the Provincial Human Services and Justice Coordinating Committee and CMHA of Ontario to develop a framework for local police emergency room transition protocols for persons apprehended under the Mental Health Act.

On June 3, 2019, the Ministry of the Solicitor General and the Ministry of Health jointly endorsed the release of Improving Police-Hospital Transitions: A Framework for Ontario, as well as the supporting toolkit, Tools for Developing Police-Hospital Transition Protocols in Ontario. The purpose of the framework and toolkit is to assist police services and hospitals with developing joint emergency department transition protocols, which are responsive to unique local needs, in order to ensure the seamless transfer of care for persons in a mental health or addictions crisis brought to a hospital by police officers.

I hope you find this information useful and I appreciate your municipality’s support during this time of uncertainty.

Sincerely,

Sylvia Jones Solicitor General Minister Responsible for Anti-Racism

c: Chief Administrative Officers

Municipal Clerks

210 Solicitor General Solliciteur général

Office of the Solicitor General Bureau de la solliciteure générale

25 Grosvenor Street, 18th Floor 25, rue Grosvenor, 18e étage Toronto ON M7A 1Y6 Toronto ON M7A 1Y6 Tel: 416 325-0408 Tél. : 416 325-0408 [email protected] [email protected]

132-2020-3484 Par courriel Le 2 octobre 2020

Madame, Monsieur,

Le ministère du Solliciteur général s’est engagé à assurer la sécurité communautaire dans tout l’Ontario, en procurant à la population soutien et protection. Je saisis l’occasion pour tenir votre municipalité au courant des initiatives de lutte contre le racisme de mon ministère et de la Direction générale de l'action contre le racisme (la « DGAR »), des efforts de réglementation en vue de l’entrée en vigueur de la Loi de 2019 sur la sécurité communautaire et les services policiers (la « LSCSP »), des nouvelles mesures de surveillance de la police, de la formation de la police en matière de désescalade, des programmes de reconnaissance de la diversité de la population, ainsi que des initiatives en santé mentale et de lutte contre les dépendances, des investissements dans ces initiatives, du Cadre de planification pour la sécurité et le bien-être dans les collectivités et du protocole relatif au transfert entre services de police et services hospitaliers.

Lutte contre le racisme

Notre gouvernement n’a absolument aucune tolérance pour la haine, le racisme ou la discrimination sous toutes leurs formes. Nous avons la responsabilité commune d’exprimer notre aversion pour le racisme et la haine, d’agir contre le racisme et la haine et de bâtir une société plus forte. Notre gouvernement s’est engagé à combattre le racisme et à établir une province plus forte et plus inclusive.

Je suis fière d’être la ministre déléguée à la Direction générale de l'action contre le racisme de l’Ontario, qui dirige des initiatives stratégiques destinées à promouvoir la lutte contre le racisme au sein du gouvernement dans le cadre d’un plan reposant sur l’expérience et la recherche. Par le biais de la DGAR, le gouvernement investit dans des initiatives communautaires de recherche et des campagnes d’information et de sensibilisation du public. Le gouvernement a ainsi notamment investi dans le bureau de l’Ontario de l’Association canadienne pour la santé mentale (CMHA) pour contribuer à des recherches visant à détecter les principaux troubles de santé mentale qui affectent les survivants de victimes d’homicide en Ontario.

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Loi de 2019 sur la sécurité communautaire et les services policiers

Notre gouvernement est en outre déterminé à combattre le racisme d’ordre systémique grâce au cadre de réglementation relevant de la Loi de 2017 contre le racisme et à notre travail en vue de l’entrée en vigueur de la Loi de 2019 sur la sécurité communautaire et les services policiers. Pour nous aider dans notre travail d’élaboration de règlements pris en vertu de la Loi de 2019 sur la sécurité communautaire et les services policiers, nous continuerons de consulter des groupes racialisés, dont des organisations représentant les Noirs, les Asiatiques du Sud, les peuples des Premières Nations, les Inuits et les Métis. Nous sommes déterminés à assurer aux collectivités de l’Ontario le soutien dont elles ont besoin et la protection des forces de l’ordre. Nous voulons leur garantir que toutes les interactions entre les membres du public et le personnel policier seront exemptes de préjugés ou de discrimination, qu’elles favoriseront la confiance du public et qu'elles assureront la sécurité des collectivités de l'Ontario.

La Loi de 2019 sur la sécurité communautaire et les services policiers, qui fait partie de la Loi de 2019 sur la refonte complète des services de police de l’Ontario, prévoit des dispositions législatives sur les services policiers et la surveillance de la police. Une fois en vigueur, la Loi de 2019 sur la sécurité communautaire et les services policiers imposera certaines mesures en réponse à un certain nombre de recommandations faites par le juge Michael H. Tulloch, dont les suivantes : • Une formation obligatoire pour tous les membres de commissions de service de police, l’inspecteur général, les inspecteurs, les agents de police et les agents spéciaux en matière de droits de la personne et de racisme systémique, qui favorise la reconnaissance et le respect du caractère diversifié, multiracial et multiculturel de la société ontarienne, et des droits et des cultures des Premières Nations, des Inuits et des Métis; • L’exigence que chaque municipalité ait une commission municipale chargée de préparer et de publier un plan de diversité garantissant que les membres de la commission représentent correctement la diversité de la population de la municipalité; • L’exigence de ne pas divulguer les noms des fonctionnaires et témoins dans des enquêtes de l’UES; • L’exigence de veiller à ce que les renseignements rendus publics au sujet d’une enquête de l’UES expliquent clairement la décision prise par le directeur de l’UES; • L’exigence que l’UES continue de publier des rapports d’enquête sur son site Web.

Nouvelles mesures de surveillance de la police

Inspecteur général des services policiers

La Loi de 2019 sur la sécurité communautaire et les services policiers créera le poste d’inspecteur général des services policiers. …/3

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Cet inspecteur général sera chargé de surveiller les services de police et d’effectuer des inspections auprès de ceux-ci pour veiller à ce qu’ils observent la Loi de 2019 portant sur la sécurité communautaire et les services policiers et ses règlements d’application. L’inspecteur général des services policiers travaillera avec des entités de services policiers dans toute la province pour assurer l’application uniforme des dispositions relatives aux services policiers à l’échelle provinciale en évaluant la conformité par rapport à des normes prescrites.

Fonctions principales de l’inspecteur général des services policiers : • Consulter et conseiller, en ce qui concerne l’observation de la LSCSP et des règlements, les commissions de service de police, les conseils de détachement de la Police provinciale, les conseils de Première Nation sur la Police provinciale, les chefs de police, les employeurs d’agents spéciaux, les services de police, les prestataires de services policiers. • Recevoir les plaintes de toute personne qui croit qu’un membre d’une commission de service de police, d’un conseil de détachement de la Police provinciale, d’un conseil de Première Nation sur la Police provinciale ou du Conseil consultatif de la Police provinciale a commis une faute, ainsi que les plaintes alléguant la prestation des services policiers pas convenables et efficaces, la non-observation de la LSCSP et de ses règlements ou de politiques et procédures, et mener une enquête au sujet de ces plaintes. • Faire rapport sur les résultats d’une inspection, donner des directives pour remédier à l’inobservation de la LSCSP ou prévenir l’inobservation de la LSCSP, imposer des mesures en cas de non-respect d’une directive, ou réprimander, suspendre ou révoquer un membre d’une commission de service de police s’il a commis une faute. • Effectuer des analyses en ce qui concerne l’observation de la LSCSP et des règlements. • Présenter un rapport annuel sur les activités de l’inspecteur général des services policiers, y compris sur les inspections menées, les plaintes traitées, les directives rendues et les mesures imposées, ainsi que sur la conformité à la LSCSP et aux règlements.

La LSCSP autorise l’inspecteur général des services policiers et ses inspecteurs à s’introduire dans une réunion d’une commission de service de police à huis clos.

Agence des plaintes contre les forces de l’ordre

La Loi de 2019 sur la sécurité communautaire et les services policiers proroge le bureau du directeur indépendant de l’examen de la police sous le nom d’Agence des plaintes contre les forces de l’ordre (l’« Agence »), dirigée par le directeur des plaintes.

L’Agence recevra et examinera les plaintes du public au sujet de la conduite d’agents de police. En outre, l’Agence disposera du pouvoir de faire mener une enquête en l’absence d’une plainte du public si, de l’avis du directeur des plaintes, il est dans l’intérêt du public de le faire. …/4

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Le directeur des plaintes peut examiner des questions d’ordre systémique qui ont fait l’objet de plaintes ou d’enquêtes, ou qui sont liées à une faute commise ou pourraient s’y rapporter.

Unité des enquêtes spéciales

La Loi de 2019 sur l’Unité des enquêtes spéciales (la « Loi sur l’UES »), lorsqu’elle sera en vigueur, établira un nouveau cadre juridique pour l’Unité des enquêtes spéciales (UES). Cette loi clarifiera le mandat de l’UES afin d’assurer que les enquêtes sont plus efficaces, raisonnables, transparentes et menées en temps opportun. Les principaux changements que prévoit la loi permettront d’orienter les ressources d’enquêtes de l’UES vers les secteurs où elles sont les plus nécessaires – les activités criminelles.

Le ministère du Procureur général continuera de consulter le secteur de l’application de la loi, les organismes communautaires et des défenseurs des droits afin de tenir compte de leurs opinions dans l’élaboration des règlements pris en vertu de la Loi sur l’UES.

Formation de la police

La formation dispensée vise à renforcer les principes d’équité et d’égalité et la conformité au Code des droits de la personne de l’Ontario et à la Charte canadienne des droits et libertés.

Toutes les recrues du Programme de formation de base des agents de police suivent une formation en matière de diversité, conçue pour améliorer leur capacité d’interagir avec le public et de répondre aux besoins des victimes d’actes criminels. Cette formation cherche à aider les recrues à comprendre les obstacles auxquels se heurtent les communautés diversifiées, dont les personnes racialisées, les Autochtones, les peuples des Premières Nations, les Inuits, les Métis, les membres du groupe des gais, lesbiennes, bisexuels et transgenres, queer, deux-esprits et en questionnement (LGBTQ2S).

La formation sur la diversité et l’antiracisme porte notamment sur : • le cadre des droits de la personne pour les services policiers; • l’équité et l’inclusion; • le harcèlement et la discrimination; • la définition d’un professionnel des services policiers; • le règlement Collecte de renseignements identificatoires dans certaines circonstances; • l’historique du profilage dans les services policiers et l’impact du profilage racial sur la population; • les pratiques de profilage et l’état d’esprit à l’origine de ces pratiques; • les stéréotypes; • l’impartialité dans les services policiers – profilage racial c. profilage criminel; • les crimes haineux et les incidents partiaux de nature non-criminelle; • des scénarios pratiques qui renforcent l’apprentissage technique sur les crimes haineux. …/5 214 Président(e) de conseil Page 5

La formation sur les questions relatives aux Autochtones porte notamment sur : • la culture autochtone; • les internats; • les revendications territoriales et les traités; • les services policiers des Premières Nations; • l’appropriation culturelle; • les pratiques culturelles; • des scénarios pratiques qui renforcent l’apprentissage technique sur les questions relatives aux Autochtones.

Des représentants de l’organisation Serving with Pride assistent à chaque séance d’orientation pour faire une présentation à toutes les recrues intitulée « LGBTQ2S 101 », qui couvre un certain nombre de questions liées aux communautés LGBTQ2S, dont des événements historiques, la terminologie actuelle et appropriée, l’expression du genre, l’identité de genre et d’autres sujets connexes.

En plus des séances indépendantes, les questions susmentionnées sont intégrées et renforcées dans le Programme de formation de base des agents de police. Par exemple, les recrues apprennent comment interagir avec des victimes en tenant compte de leur traumatisme et de la vulnérabilité de certains groupes.

Formation en matière de désescalade et d’intervention face à des personnes ayant une crise de santé mentale

La formation actuelle en matière de désescalade qu’offre le Collège de police de l’Ontario met l’accent sur des techniques de communication, comme l’établissement d’un lien avec la personne, la gestion des menaces, le règlement des conflits et la médiation.

La formation propose des scénarios dans lesquels la police interagit avec des gens en détresse dans l’objectif de régler les conflits d’une manière qui protège la sécurité du public, de la personne en crise et des agents de police. Les agents doivent aussi participer à une formation de suivi tous les 12 mois. Les services de police sont encouragés à mettre en place des politiques et procédures conformément à la ligne directrice sur l’usage de la force. Il s’agit notamment de procédures concernant les armes à impact, les armes aérosol, les armes à impulsions, les armes à feu et les rapports sur l’usage de la force.

La formation dispensée dans le cadre du Programme de formation de base des agents de police est examinée et actualisée afin de tenir compte des renseignements les plus récents, après chaque session du programme.

Lorsque la Loi de 2019 sur la sécurité communautaire et les services policiers entrera en vigueur, elle exigera que tous les agents de police, agents spéciaux et membres de commissions suivent avec succès une formation en matière de droits de la personne et de racisme systémique et une formation qui favorise la reconnaissance et le respect des droits et des cultures des peuples autochtones. …/6 215 Président(e) de conseil Page 6

En outre, le nouvel inspecteur général des services policiers, ses inspecteurs, le directeur des plaintes de l’Agence et les enquêteurs de l’Agence devront également suivre cette formation. Cette exigence s’inscrit dans le cadre de l’engagement pris par le gouvernement de veiller à ce que toutes les interactions avec le public soient exemptes de préjugés ou de discrimination, qu’elles favorisent la confiance du public et qu’elles assurent la sécurité des collectivités de l'Ontario.

Initiatives et investissements en matière de santé mentale et de toxicomanie

Financement affecté aux programmes de santé mentale et de lutte contre les dépendances

Les services communautaires en santé mentale de l’Ontario sont les suivants : • équipes communautaires de traitement, gestion des cas, intervention en cas de crise, intervention précoce dans le traitement de la psychose, programmes de lutte contre les troubles alimentaires, programmes de soutien à la formation professionnelle, soutien au logement et initiatives d’aide aux consommateurs et survivants, soutiens par des pairs et autres programmes; • initiatives visant à garder les personnes ayant de graves troubles mentaux hors du système de justice pénale, comme les programmes de déjudiciarisation, les agents de soutien dans les tribunaux, l’intervention en cas de crise et le programme des lits sûrs.

En juillet 2018, l’Ontario a annoncé son engagement d’investir 3,8 milliards de dollars sur dix ans, avec l’aide du gouvernement du Canada, en vue d’élaborer une vaste stratégie de santé mentale et de lutte contre les dépendances. Cet investissement inclut 174 millions de dollars pour des programmes de santé mentale et de lutte contre les dépendances en 2019-2020. Dans le cadre de l’engagement d’affecter un budget de 174 millions de dollars aux programmes de santé mentale et de lutte contre les dépendances, mon ministère s’est joint au ministère de la Santé pour annoncer une nouvelle enveloppe de 18,3 millions de dollars pour aider les personnes ayant des troubles mentaux et de toxicomanie qui se trouvent aux prises avec le secteur de la justice.

Plus précisément, en 2019-2020, le ministère de la Santé a versé des fonds en faveur de services mobiles d’intervention d’urgence intégrés, spécialisés dans la désescalade et la stabilisation de personnes en crise qui aideront à mettre les gens en rapport avec des programmes et soutiens communautaires capables de prendre soin de leur bien- être physique et mental à long terme, afin de prévenir d’autres crises. Cinq équipes mobiles ont été constituées en 2019-2020, avec un budget de 6,95 millions de dollars, prélevé de l’enveloppe de 174 millions de dollars de nouveaux fonds annualisés, destinés à des services mobiles d’intervention d’urgence.

Ces services mettent la police en rapport avec des organismes communautaires de santé mentale qui fourniront des services aux gens en situation de crise liée à la santé mentale et à des dépendances.

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Ces organismes seront capables de déterminer si la crise: • peut être désamorcée et calmée sur les lieux; • justifie le transport de la personne au service d’urgence de l’hôpital local pour une consultation psychiatrique; • exige des services de stabilisation et de réintégration de courte durée.

Les nouveaux fonds de 18,3 millions de dollars incluent aussi un montant de 2,5 millions de dollars destiné à divers programmes exécutés par le ministère, dont un programme de formation en matière de désescalade.

Programmes de subventions du ministère du Solliciteur général

Outre les fonds destinés aux programmes de santé mentale et de lutte contre les dépendances, décrits ci-dessus, le ministère offre un certain nombre de programmes de subventions aux services de police qui travaillent en collaboration avec des partenaires municipaux et communautaires, pour soutenir des initiatives locales de renforcement de la sécurité et du bien-être dans les collectivités, dont des programmes liés à la santé mentale. Par exemple, dans le cadre des volets fonds pour les priorités locales et provinciales du Programme de subventions pour la sécurité communautaire et les services policiers de 2019-2020 à 2021-2022, le ministère a versé des fonds à 27 services de police et commissions de service de police pour des projets favorisant une intervention intégrée par la police et un travailleur de la santé mentale dans des situations d’urgence (comme les équipes mobiles d'intervention en cas de crise).

Planification de la sécurité et du bien-être dans les collectivités

Le ministère a préparé une brochure, intitulée Cadre de la planification de la sécurité et du bien-être dans les collectivités : un engagement commun pour l’Ontario, qui contient le Cadre de planification de la sécurité et du bien-être dans les collectivités et quelques documents d’information pratiques à l’intention des municipalités, des Premières Nations et de leurs partenaires communautaires qui participent au processus de planification. Le Cadre encourage les collectivités et communautés à travailler avec divers partenaires, dans différents secteurs, afin de repérer et gérer proactivement les risques à l’échelon local avant que la situation ne s’aggrave et ne devienne une situation d’urgence (p. ex., dans les cas d’actes criminels, de victimisation ou de tentatives de suicide). L’objectif est de réduire le nombre d’incidents nécessitant l’intervention des forces de l’ordre en donnant la priorité à des programmes et stratégies de prévention proactifs qui améliorent les déterminants sociaux de santé (p. ex., éducation, logement, santé mentale).

Pour faciliter cet effort, le gouvernement a demandé aux municipalités, le 1er janvier 2019, de prendre la direction de la planification de la sécurité et du bien-être dans les collectivités. Cette mesure devait permettre aux municipalités de repérer et de gérer les risques locaux à la sécurité et au bien-être, en partenariat avec des services de police et des commissions de service de police et divers autres secteurs, y compris les secteurs des soins de santé et de la santé mentale, de l’éducation, des services sociaux et communautaires, et des services à l’enfance et à la jeunesse. …/8

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Pour compléter le Cadre, une table d’intervention a été créée. Il s’agit d’un des modèles multisectoriels d’intervention face aux risques qui est mis en place dans la province.

Par ailleurs, le ministère a constitué une Base de données de suivi des risques (BDSR), qui permet la collecte de données fondées sur les risques et éclaire le processus de planification de la sécurité et du bien-être dans les collectivités, sans aucuns frais pour les collectivités de l’Ontario qui appliquent des modèles multisectoriels d’intervention face aux risques, comme les tables d’intervention. En juin 2020, 60 collectivités étaient inscrites dans la BDSR. Le ministère encourage toutes les autres collectivités intéressées à le contacter.

Protocole relatif au transfert entre services de police et services hospitaliers

En vue d’améliorer l’intervention des services de première ligne face aux personnes ayant une crise liée à la santé mentale ou à des dépendances, mon ministère s’est allié au ministère de la Santé pour aider le Comité provincial de coordination des services à la personne et des services juridiques et le bureau de l’Ontario de la CMHA à élaborer un cadre pour les transferts des personnes appréhendées entre services de police et urgences hospitalières en vertu de la Loi de 1990 sur la santé mentale.

Le 3 juin 2019, le ministère du Solliciteur général et le ministère de la Santé ont conjointement endossé la publication du document Améliorer les transferts entre services de police et services hospitaliers : un cadre pour l’Ontario, ainsi que la boîte à outils qui l’accompagne, Outils pour l’élaboration de protocoles de transfert entre services de police et services hospitaliers en Ontario. L’objet du cadre et de la boîte à outils est d’aider les services de police et les hôpitaux à élaborer des protocoles conjoints de transfert aux services des urgences, qui répondent aux besoins locaux afin d’assurer le transfert fluide des personnes se trouvant en état de crise que des agents de police transportent à l’hôpital.

En espérant que vous trouverez ces renseignements utiles, je vous remercie du soutien de votre municipalité en ces temps incertains.

Cordialement.

La solliciteure générale,

Sylvia Jones Ministre déléguée à la Direction générale de l'action contre le racisme de l’Ontario

c. Directeurs généraux de l'administration

Secrétaires municipaux

218

CORPORATION OF THE TOWNSHIP OF CHAMPLAIN

BY-LAW NUMBER 2020-64

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BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL AT ITS MEETING HELD ON OCTOBER 8, 2020.

WHEREAS Council deems it necessary to adopt a By-Law to confirm the proceedings of Council with respect to any action taken by the Council of the Corporation;

NOW THEREFORE the Council of the Corporation of the Township of Champlain hereby enacts as follows:

1. That the action of Council in respect of each motion, resolution and other actions adopted by council at its meeting, except where the prior approval of the Ontario Municipal Board is required, is hereby adopted, ratified and confirmed.

2. That the Mayor, or in his absence the Presiding Officer, and the proper officers of the corporation are hereby authorized and directed to give effect to the said actions or to obtain approval where required and, except where otherwise provided, the Mayor or in his absence, the Presiding Officer, and the Clerk are hereby directed to execute all documents necessary and the Clerk is hereby authorized and directed to affix the corporate seal of the Municipality to all such documents.

READ a first, second and third time and duly adopted this 8th day of October, 2020.

______Mayor NORMAND RIOPEL

______Clerk ALISON COLLARD

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