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Delegate Handbook Central European Initiative Summit of the Heads of Government Sarajevo 13 December 2016 DELEGATE HANDBOOK 1 CONTENT Member States of CEI 3 Special Guests 4 Draft Programme 5-6 Draft Agenda 7 Logistics 8-12 Ars Aevi Museum Sarajevo 13-14 Places to see in Sarajevo 15-21 Useful Information 22-24 Registration Form 25-26 Accommodation Form 27 2 MEMBER STATES OF CENTRAL EUROPEAN INITIATIVE A L B A N I A A U S T R I A B E L A R U S B O S N I A A N D H E R Z E G O V I N A B U L G A R I A C Z E C H R E P U B L I C C R O A T I A H U N G A R Y I T A L Y M A C E D O N I A M O L D O V A M O N T E N E G R O P O L A N D R O M A N I A S L O V A K I A S L O V E N I A S E R B I AU K R A I N E 3 SPECIAL GUESTS Black Sea Economic Cooperation (BSEC) Baltic Sea States (CBSS) European Bank for Reconstruction and Development (EBRD) European Commission Regional Cooperation Council (RCC) Adriatic-Ionian Initiative (AII) Council of Europe International Anti – Corruption Academy Energy Community Secretariat 4 DRAFT PROGRAMME Monday, December 12, 2016 AFTERNOON Arrival and Accommodation of the delegations at: Hotel Holiday Sarajevo, Address: Zmaja od Bosne 4, 71000 Sarajevo From 14:00 Registration and Info desk opened at the Hotel Holiday Sarajevo 19:00 Private visit for the Heads of Delegations +1 offered by H.E. Dr. Denis Zvizdić, Chairman of Council of Ministers of Bosnia and Herzegovina to the Collection of Ars Aevi Museum of Contemporary Art, Sarajevo 20:00 Dinner Hosted by H.E. Dr. Denis Zvizdić, Chairman of Council of Ministers of Bosnia and Herzegovina for the Heads of Delegations +1 (venue TBD) Dinner for other members of the Delegations at Hotel Holiday Sarajevo hosted by the Council of Ministers of Bosnia and Herzegovina December 13, 2016 8:15 Registration and Info desk opened at the Entrance Hall of the Hotel Holiday Sarajevo 9:00-10:00 Meeting of Committee of the CEI National Coordinators (CNC) Venue: Hotel Holiday Sarajevo 9:30-9:50 Arrival of the participants welcomed by H.E. Dr. Denis Zvizdić, Chairman of the Council of Ministers of Bosnia and Herzegovina Venue: Hotel Holiday Sarajevo 9:50 Family Photo of the CEI Member States and International Organizations Heads of Delegations Venue: Hotel Holiday Sarajevo 10:00-12:45 Plenary Session of the Summit of CEI Heads of Government 5 Venue: Hotel Holiday Sarajevo Participants: Head of Delegation +1 for CEI member states, Heads of Delegations of International Organizations. Seven additional seats will be available per Delegation behind the respective Head of Delegation. 12:45-13:15 Conference for Media Venue: Hotel Holiday Sarajevo 13:30 - 15:00 Lunch Hosted by H.E. Dr. Denis Zvizdić, Chairman of Council of Ministers of Bosnia and Herzegovina for the Heads of Delegations Venue: Hotel Holiday Sarajevo Buffet Lunch for other Members of the Delegations hosted by Council of Ministers of Bosnia and Herzegovina Venue: Hotel Holiday Sarajevo 15:00 Departure of Delegations 6 Meeting of the Heads of Government of Member States of the Central European Initiative Sarajevo, 13 December 2016 Draft Agenda 1. Adoption of the Agenda 2. Introduction by H.E. Dr. Denis Zvizdić, Chairman of Council of Ministers of Bosnia and Herzegovina 3. Exchange of views shall focus on: - European Integration Process in the light of Migration Crisis, all kind of extremism and other current challenges - Acceleration in Infrastructural Connectivity of the CEI Region as a precondition for Sustainable Development and Regional and European Integration Processes. 4. Summary by Chairman 5. Transfer of Chairmanship from Bosnia and Herzegovina to Belarus 6. Any other business 7 LOGISTICS 1. Meeting Rooms The Plenary Session of CEI Heads of Government Summit as well as the Meeting of CEI National Coordinators will be held at Hotel Holiday Sarajevo. The seating arrangements of the Plenary Session will have the following format: Main Table: Heads of Delegation of the CEI Member States +1 Heads of Delegations of International Delegations Room Arrangement: 7 side seats for other Members of Delegations. For Bilateral Meetings additional five meeting rooms at Hotel Holiday Sarajevo Delegations are kindly requested to express their interest in bilateral meetings in the written form no later than December 9, 2016 at 17:00h to: e-mail: [email protected] Tel. ++387 (0)33 281 115 Tel. ++387 (0)33 281 191 Tel. ++387(0)33 281 158 Conference for Media will take place at the Press Room at Hotel Holiday Sarajevo 2. Offices Offices for the Chairmanship, CEI Secretariat, and Press will be provided at Hotel Holiday Sarajevo 8 3. Interpretation The working languages of the CEI Heads of Government Summit are English and official languages of Bosnia and Herzegovina. Heads of Delegations, Heads of International Organizations requiring interpretation are requested to bring their own interpreters and cover the relevant costs. Interpretation booths will be provided by the Chairmanship for meetings upon a request of delegations in the Accreditation form, however not in rooms for bilateral meetings. The language at the Conference for Media will be English. The translation into Bosnian/Croatian/Serbian will be provided and vice versa. 4. Accommodations The Delegations will be accommodated in Hotel Holiday Sarajevo. The costs for the accommodation of Heads of Delegations of CEI Member States + 1 and Heads of Delegations of International Organizations + 1 will be covered by the Host. Please send the reservation forms for the Heads of Delegations + 1 to e-mail: [email protected] not later than December 5 2016. Other Members of Delegations (including National Coordinators) will be responsible for financing expenses connected with their accommodation. The Chairmanship of the CEI has reserved certain number of the rooms in Hotel Holiday Sarajevo with preferential rates. However, the delegates are responsible for final booking of these rooms and they are kindly asked to send reservation individually. When booking the rooms please use the CODE: SUMMIT2016, in order to get the preferential rates (available only at Hotel Holiday Sarajevo). 9 The Room rates per night (breakfast included) are: Single Room: 96,00 BAM (196,00 BAM=100,00€) Double Room: 96,00 BAM Please submit to Mrs. Fatima Alefendić, Sales Marketing Executive Manager: [email protected] 5. Delegations The Chairmanship kindly requests that during the time of the Plenary Sessions and Meetings: - The Heads of Delegations shall be accompanied by maximum 8 members of delegation. Format of the Official Delegation is 1+8, including representatives of the diplomatic mission accredited in Bosnia and Herzegovina and the National Coordinator. Delegations are kindly requested to submit the final list of delegates no later than December 7, 2016 to the following address: [email protected] Tel. ++387 (0)33 281 115 Tel. ++387 (0)33 281 191 Tel. ++387(0)33 281 158 6. Information and Accreditation Desk Information and Accreditation Desk upon arrival of delegations on December 12, 2016 will be open at the main Lobby of Hotel Holiday Sarajevo, from 14:00h On December 13, 2016, the Information and Accreditation Desk will be available starting at 8:15 AM at the Entrance Hall of Hotel Holiday Sarajevo until the end of the Conference. Accreditations for Heads and other Members of Delegations will be given upon their arrival in Bosnia and Herzegovina by their respective Liaison Officers. 10 Delegation Members should wear their badges at all times. 7. Meals - Breakfast is included in the room rate and served at the Hotel Restaurant. - Dinner on December 12, 2016 for the Heads of Delegations + 1 will be hosted by H.E. Dr. Denis Zvizdić, Chairman of Council of Ministers of Bosnia and Herzegovina. For other members of delegations dinner will be served at Hotel Holiday Sarajevo and hosted by the Council of Ministers of Bosnia and Herzegovina - Lunch for all participants will be hosted by H.E. Dr. Denis Zvizdić, Chairman of Council of Ministers of Bosnia and Herzegovina at Holiday Hotel Sarajevo. 12. Transportation The CEI Chairmanship will provide a VIP vehicle for the Heads of Delegations. The resident Embassies are kindly asked to provide transport for the rest of their delegations. For the delegations with no Embassies in Bosnia and Herzegovina/Diplomatic Missions, Chairmanship will provide transport up on the request. Flight clearance for government and private aircraft may be obtained following the usual procedure via the respective embassy. Participants of the conference travelling by government or private aircraft under a Diplomatic Clearance may use the services at the arrival airport An Information Desk of the CEI Summit will be also open at the Sarajevo International Airport, from December 12. At 14:00h to the December 13 at 10:00h Delegations are kindly asked to send their transportation details and needs no later than December 7, 2016 to the CEI Chairmanship at the following address: [email protected] Tel. ++387 (0)33 281 115 Tel. ++387 (0)33 281 191 Tel. ++387(0)33 281 158 11 13. Liaison Officers Liaison Officer will be designated to each delegation, and will be responsible for liaising with the Organizers of the Host Country. Every country and international organization will be informed about their respective liaison officers through regular diplomatic channel.
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