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Annual Implementation Report No. 02

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Annual Implementation Report No. 02 Independent Quality Assurance for USAID’S Stabilization Program Activities in FATA and KP Annual Implementation Report No. 02 IQC Contract No. AID-391-I-11-00002 Task Order No. AID-391-TO-15-00005 Halcrow Pakistan (Pvt) Limited 3rd Floor, Nawa-e-Waqt House, Mauve Area Sector G-7/1, Zero Point, Islamabad, Pakistan Tel + 92 51 220 3451 Fax + 92 51 220 3462 www.halcrowpk.com This report is made possible by the support of the American People though the United States April 2016 to March 2017 Agency for International Development. The contents are the sole responsibility of Halcrow Pakistan (Pvt) Ltd and do not necessarily reflect the views of USAID or the United States Government. Independent Quality Assurance for USAID Stabilization Program Activities in FATA and KP Annual Implementation Report Document history Independent Quality Assurance for USAID’s Stabilization Program Activities in FATA and KP Annual Implementation Report No. 02 (April 2016 to March 2017): This document has been issued and amended as follows: Version Date Description Created by Verified by Approved by MSZ+FMK+ 01 31/05/2017 Final AM MSZ SAK+RZG+FUR MSZ – Muhammad Saeed Zia: Acting CoP / Quality Assurance Manager (Buildings) SAK – Said Afsar Khan: Quality Assurance Manager (Roads) RZG – Rustam Zad Gul: Quality Assurance Manager (Power) FMK – Fazal Mahmood Khan: Quality Assurance Manager (Water) FUR – Fasih ur Rahman: Environmental Compliance Specialist AM – Asim Masud: Office Engineer April 2016 to March 2017 (i) HPK Independent Quality Assurance for USAID Stabilization Program Activities in FATA and KP Annual Implementation Report Acronyms AIR Annual Implementation Report BMG Bannu – Miran Shah – Ghulam Khan BOQ Bill of Quantities COR Contracting Officer Representative CoP Chief of Party DWSS Drinking water supply schemes EDF Environmental Documentation Form EMMP Environmental Monitoring & Mitigation Plan FATA Federally Administrated Tribal Areas FARA Fixed Amount Reimbursement Agreement FIP FATA Infrastructure Program FWO Frontier Works Organization HSSE Health, Safety, Security and Environment HPK Halcrow Pakistan (Pvt) Ltd IPC Interim Payment Certificate IQA Independent Quality Assurance NWA North Waziristan Agency PaRRSA Provincial Reconstruction Rehabilitation and Settlement Authority PIL Project Implementation Letter QA Quality Assurance QAE Quality Assurance Engineer QAM Quality Assurance Manager QAS Quality Assurance Supervisor QC Quality Control SWA South Waziristan Agency SOP Standard Operating Procedure TO Task Order USAID United States Agency for International Development VO Variation Order WSM Wana-Shakai-Makeen Road April 2016 to March 2017 (ii) HPK Independent Quality Assurance for USAID Stabilization Program Activities in FATA and KP Annual Implementation Report Contents 1 Executive Summary 1 2 Project Introduction 3 2.1 FATA Infrastructure Program 3 2.2 KP Reconstruction Program 3 2.3 Types of Projects 4 2.4 Geography 5 2.5 Scope of HPK Services 6 3 Results Achieved 7 3.1 Element 1: General Management and Administrative Support 7 3.1.1 General Advice 7 3.1.2 Overall Management & Administrative Support 7 3.1.3 Security 7 3.1.4 Reporting System 8 3.1.5 Project Communications 8 3.2 Element 2: Design Quality Assurance and Cost Review 8 3.2.1 QA for Design Review Services 9 3.2.2 Third Party Inspection 9 3.2.3 Design Codes & Technical Specifications 9 3.2.4 Review of Bill of Quantities (BOQs) and Engineer’s Cost Estimates 10 3.2.5 Element 3: Construction Quality Assurance 11 3.2.6 Establishment of Field Offices 11 3.2.7 Construction Quality Assurance, Inspections & Testing 11 3.2.8 Environmental Compliance 12 3.3 Milestone Certification for Construction Projects 13 4 Significant Implementation Problems 14 4.1 Building Sector 14 4.2 Road Sector 14 4.2.1 BMG Road 14 4.3 Power Sector 15 4.3.1 132kV Grid Station Khar, Bajaur Agency: 15 4.4 Water Sector 15 4.4.1 Munda Head-works: 15 4.4.2 Amandara Headworks: 15 4.4.3 Dhana Weir: 15 5 Actions taken by HPK 16 6 Observations/Recommendations 17 Annexure A – Task Order Deliverables Annexure B – Project Organization Chart Annexure C – HPK Deployed Staff List Annexure D – Progress Review of Sub projects Annexure E – Success Stories Annexure F – Pictorial Progress April 2016 to March 2017 (iii) HPK Independent Quality Assurance for USAID Stabilization Program Activities in FATA and KP Annual Implementation Report April 2016 to March 2017 (iv) HPK Independent Quality Assurance for USAID Stabilization Program Activities in FATA and KP Annual Implementation Report 1 Executive Summary Annual Implementation Report No. 2, covers the performance period for year 2 of the IQA program starting from April 01, 2016 to March 31, 2017. This report is submitted pursuant to Task Order Deliverables under Clause F.5.1.3, at the end of the second performance year. This AIR comprises an introduction to the project, results achieved during the second year of the project implementation, problems encountered and actions suggested to enhance qualitative and quantitative values of the works. The report also shows a preview of public events like collecting feedbacks of local community directly benefiting from the USAID stabilization program. The main objective of the annual report is to give a preview of overall status of different ongoing and upcoming sub-projects in buildings, roads, power and water sectors during this period. USAID enhanced the projects list by adding new projects under FIP & KPRP. These sub-projects include rehabilitation and reconstruction of roads, grid stations, education buildings, rehabilitation of damaged electrical infrastructure and construction of solar based tube wells for irrigation and water supply. The report also indicates issues arising throughout the year in each sector and suggestions by HPK to tackle these issues. Later in the report, recommendations from HPK to crop better results in the upcoming years are suggested. HPK categorized all the subprojects assigned to it in three zones i.e. North, South and Centre. The North Zone comprises districts in Malakand Division and Bajaur Agency, while the South Zone comprises North/South Waziristan Agencies, and Bannu, Tank & DI Khan districts. Central zone comprises districts of Nowshera and Charsadda. One of the core components of the annual report is to demonstrate the accomplishments made within the year. Focusing on key deliverables during second year of the project, HPK successfully; Reviewed and verified the structural, architectural, electrical and WATSAN designs for signature projects like Tehsil Level-Government Complex, Kabal and GHSS Akbar Pura, Nowshera. Checked and verified detailed Engineer’s cost estimates for construction projects including schools, governmental buildings, basic health units, transmission lines, grid stations, roads, and bridges. Provided construction quality assurance for all the ongoing construction projects. During this tenure 12 militancy damaged schools, 07 BHUs, 04 water supply schemes and 02 headworks in the North Zone attained final completion. In South Zone allied works on DI Khan-Tank Road and BMG Road, 01 bridge on WSM Road and 05 bridges on BMG Road attained final completion. In addition, numerous subprojects are near completion. April 2016 to March 2017 Page 1 of 17 HPK Independent Quality Assurance for USAID Stabilization Program Activities in FATA and KP Annual Implementation Report Certified US$ 32.026 Million worth of payment milestones in accordance with the relevant Project Implementation Letters (PILs) in all four sectors of the project. USAID added reconstruction of 57 flood damaged schools to HPK’s scope in November 2015 and physical construction on all the schools is underway and assessment surveys for further schools were conducted with PaRRSA. Work on 23 new schools is about to commence soon. In January 2017 through a modification no. 04 in the Task Order, USAID assigned the task to HPK to inspect the ongoing building works funded by USAID on their behalf. Under this amendment, HPK visited various buildings in KP and Gilgit Baltistan. During the course of construction numerous types of issues are generally encountered which are regularly communicated to USAID on weekly / monthly basis. A preview of some of the encountered issues is described in the relevant section. This report likewise covers the prompt actions taken by HPK to address the issues. HPK suggested corrective measures to USAID and other stakeholders throughout the year and communicated the status of all the subprojects through its reporting system which, as per provisions of the TO contains field visit reports, weekly email updates, monthly progress reports etc. The security situation in the North, South & Central Zones remained peaceful due to effective involvement of LEAs. During this tenure site visits by HPK staff were regularly conducted adhering to the security protocols set forth in the security assessment plan. Task Order deliverables which serve as means of communication with USAID are also discussed in detail in this report. TO deliverables include but are not limited to QA Plan, Pre-Construction Visit Reports, Security Plan, Monthly Progress Reports, Weekly Email Updates, Minutes of Coordination Meetings and Success Stories etc. During the second year HPK successfully submitted all deliverables within the stipulated time frame. The potential adverse environmental impacts of the construction activities on local environment, were monitored by HPK throughout the year as per guidelines and recommendations of the Environmental
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