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RFQ No.: SOL-391-12-000001 Issuance Date: October 20, 2011

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RFQ No.: SOL-391-12-000001 Issuance Date: October 20, 2011 Closing Date and Time: November 4, 2011, 1400 hrs. Pakistan Time Activity Title: Malakand Reconstruction and Recovery Program (MRRP): School Furniture Supplies and Equipment To: Local Pakistani Organizations Only The United States Agency for International Development (USAID), Pakistan requires an experienced local Pakistani firm to procure and deliver supplies and equipment including furniture for 115 newly reconstructed schools in Swat, Lower & Upper Dir and Buner of Malakand Division, Khyber Pakhtunkhwa (KP) Province of Pakistan. THIS REQUEST FOR QUOTATION (RFQ) IS LIMITED TO LOCAL PAKISTANI FIRMS ONLY. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested. These school supplies and equipment will be owned by the Elementary and Secondary Education Department of KP once delivered and accepted by the target schools. The selected firm shall be responsible for the purchase, transportation, quality control, and safe delivery of the procured school supplies and equipment to the 115 schools at the aforementioned locations. List of specific schools where the delivery must be made is attached as Annexure 1 to the RFQ. Interested Pakistani firms are requested to submit a separate technical and cost proposal for achieving the results set forth in the RFQ by the above mentioned closing date and time. All proposals will be evaluated based on the evaluation criteria set forth in Section E of the RFQ. If interested, please submit the proposals only via email to [email protected]. It is the responsibility of the recipient of the solicitation to ensure that the solicitation and the subsequent proposal have been received in its entirety. USAID bears no responsibility for data errors resulting from email exchange. Proposals submitted after the closing date and time will not be considered. USAID/Pakistan encourages local Pakistani firms with demonstrated technical and financial potentials, and having relative past experience in the procurement and delivery of school furniture, supplies, and equipment to consider submitting their proposals for this program. U.S. Agency for International Development Tel: [+92-51) 208-0000 Embassy of United States of America, Fax: [+92-51) 287-0310 Diplomatic Enclave, Ramna 5, Islamabad www.usaid.gov/pk MRRP – School Supplies Page 3 of 24 SECTION A – SCHEDULE A.1 BACKGROUND The United State Agency for International Development (USAID), as represented by the USAID Mission in Pakistan (USAID/Pakistan), is supporting a multi-component program named “Malakand Reconstruction and Recovery Program (MRRP)” to rebuild key education, health, water and governance services in the conflict affected districts of Khyber Pakhtunkhwa Province (KP). A.2 STATEMENT OF WORK USAID Pakistan requires an experienced contractor to procure and deliver supplies and equipment including furniture for 115 newly reconstructed schools in Swat, Lower & Upper Dir and Buner of Malakand Division, Khyber Pakhtunkhwa Province of Pakistan. List of Schools is attached as Annexure 1. These school supplies and equipment will be owned by Elementary and Secondary Education Department of KP once delivered and accepted by the target schools. The contractor shall be responsible for the purchase, transportation, quality control, and safe delivery of the procured school supplies and equipment to the 115 schools. Before delivery, the contractor shall make sure that the schools are fully constructed and officially handed over to the Education Department. The contractor shall make sure that the supplies and equipment are handed over to the Principal/Head Teacher dully endorsed by the Executive District Officer, Education Department and PaRRSA for the targeted school and the concerned education officials have accepted (signing for) the supplies and equipment using an official inventory sheet. The official inventory sheet will be signed by the Principal/Head Teacher dully endorsed by the Executive District Officer, Education Department and Provincial Reconstruction, Rehabilitation and Settlement Authority (PaRRSA). PaRRSA will provide support in communication and coordination with the Department of Education at the school, district and provincial level. PaRRSA is the implementing partner for the schools construction program. The contractor shall closely coordinate with PaRRSA and Elementary and Secondary Education Department in the procurement, quality control, and delivery of the procured school supplies and equipment. Contracting Officer’s Technical Representative (COTR) will provide the necessary guidance. The target schools are of various levels including primary, middle, high and higher secondary and will be completed as per a construction schedule. For delivery purposes, the contractor will follow the construction schedule but the contractor must receive official written confirmation from USAID as to whether or not the schools are ready and have been officially handed over to the Education Department before the supplies and equipment may be delivered. Some of the schools may take longer than expected to be constructed and the contractor will have to adjust its delivery schedule accordingly. The contractor shall be responsible to ensure that each item meets the required quality and standards as agreed upon. USAID will provide limited assistance in security advice and liaison with PaRRSA, where required. This support is deemed minimal at this stage. It is understood that the contractor has not been to the sites and there are many unknowns. Most of the schools are currently under construction and it can be assumed that appropriate access is available. Every item supplied under the contract needs to be properly marked as per USAID branding and marking regulations. See Section C.7 for specific Branding & marking requirements. MRRP – School Supplies Page 4 of 24 A. Specific Technical Requirements Supplies detail S.No Item Number/Quantity Specification 1 Student Table 1,290 1. Frame made of 18 gauge -01” square steel pipe- Chair with Anti rust silver color Basket 2. Length of seat 18” 3. Breadth of seat 18” 4. Height 30” 5. Top made of particle laminated chipboard 6. Size of metal wire basket (15.5)” (Length) X 12” (Height) X 04” (Width) 7. Rust proof coating with silver color on metal wire 2 Student 14,939 1. Made of Sheesham wood strips with good quality Benches polish 2. Size 12” (Width) X 42” (Length) X 18” (Height) 3. Top made of wood stripes 2”X1” wit half gap in each stripe 4. Frame 1” made of made of steel square pipe 18 gauge 5. Frame painted in silver color after having a proper rust proof treatment 3 Student Desks 14,939 1. Made of particle chipboard with good quality 2. Size Top 1’ (Width) X (3.5)’ (Length) with one shelve size 6” X (2.25)’ (Height) 3. Frame made of 1” steel square pipe 18 gauge 4. Frame painted in silver color after having a proper rust proof treatment 4 Teachers 740 1. Frame made of 1” steel sq. pipe, Seat and Back Chairs weaved of cane. 2. Wooden parts Brown Polish 3. Back height (31.5)” 4. Seat 18”x18” 5. Seat height 18” 5 Teachers 740 1. Frame made of 18 gage -01” square steel pipe – Tables Antirust silver color 2. Chipboard lamination- farmite # 7195 3. Table top 3’x2’x(2.5)’made of particle board 4. One drawer and lock on right side 6 Science Lab Complete 1. The detail specification will be provided Equipment package for 8 schools 7 Science Kits 26 1. The detail specification will be provided (middle classes 6th-8th) 8 Math Kits 37 1. The detail specification will be provided (middle classes6 th- 8th) 9 Lab Stools 540 1. Structure made with 18 gauge mild steel 01” square MRRP – School Supplies Page 5 of 24 pipe powered coated in black color 2. Height 675 mm 3. Distance leg to leg (4 legs) 450mm 4. Side rail (2) , First at 75 mm, Second at 300 mm 5. Top size 325 square mm 6. Top stripe size 45 mm X 325 mm 7. Five strips made of solid Sheesham wood, distance between strips is 25 mm, wood strip should be ½ “ thick 10 Lab Table 24 1. Size 40” (Height) X 48” (Length) X30” (Width 2. Distance leg to leg (Widthwise) 27” 3. Distance leg to leg (Length) 45 “ 4. Rail first at 75mm – 100mm as per sketch 5. Top size 4’X2’X3/4” 11 Chipboard 916 Height : 72 Inches Cupboard Height : 48 Inches For Science Depth : 16 Inches Kit , Math Kit Material: and Science 6/8 inches Textured Formica, Laminated Chip Board Lab (Lamination of both sides) , Top and Bottom with 2/8’ thick Equipment solid beach / wood / PVC lipping ( as per approved Sample) at every open pasted with German Glue including ICI lacquer polish with smooth finish. Shelves: Providing holes for Steel Brackets/ Holders for Folding / Adjustable Shelves of thickness 6/8” in textured Formica ( Formica # 7195) Laminated chip Board ( Lamination on both side with 2/8”thick solid beach wood / PVC lipping ( As per sample )at every open edge pasted with German White glue including ICI lacquer polish with smooth finish. Front Panels: Panels will be provided in solid beach wood with frame size 2-1/2” X 1” thick with 5 mm thick clear glass provided 1/8” margins of expression at every edge for expansion and fixing with silicon gas kit for shock absorbing, including ICI lacquer polish with smooth finish also termite treatment. Bottom / Footing: Bottom / Footing will be provided in a solid beach wood frame size 2 “ x 1 “ thick or as per approved Sample to avoid water soaking in order to prevent chip board, including ICI Polish with smooth finish also termite treatment must be done before using wood. Hinges: Providing and fixing 6 ft length imported German make hinges with screws at every hole if hinge on both side.
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