New Zealand Archivist Vol XIII No 2 Winter/June 2002 ISSN 0114-7676

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New Zealand Archivist Vol XIII No 2 Winter/June 2002 ISSN 0114-7676 New Zealand Archivist Vol XIII No 2 Winter/June 2002 ISSN 0114-7676 The Hope Gibbons Fire, 1952 (part one) Judith S. Homabrook Recently I was obliged to visit my dentist in the Hope Gibbons Building, and this reminded me that it is now 2002. On 30 July it will be the 50th anniversary of the Hope Gibbons fire; a significant date in the history of archives in Nezo Zealand. The building that remains seems to shozo no trace of the fire that burnt down its neighbour. The evidence remains in a large number of charred official files rescued from the building and now preserved by Archives Nezo Zealand. The time is appropriate to commemorate the efforts interest in archives. Betty was another outstanding that saved irreplaceable archives. Some of the papers worker. salvaged were on the point of being thrown out as It was a few days after the fire that I met Pam irretrievable when Archives staff intervened. Over the as she crossed the road from the stricken building. years archivists and researchers have had cause to be She had just been inspecting the damage, and was grateful for the information in the files, which would looking somewhat dishevelled, tired, and full of otherwise have been lost. Regrettably, some papers concern. However, she was full of determination and could not be saved, but nevertheless the success rate common-sense. Betty was at the time, I believe, trying was impressive. to organise some assistance for salvage operations. Bear in mind that little was known by the public, or Come what may, these two were out to do their utmost even by the research community, about the fledgling to rescue damaged archives. If help and resources Dominion Archives. It was a tiny section of the were not available they would improvise as best they Department of Internal Affairs, with a staff of three. could, but action was urgent. It would have been This trio was based in an attic above the General hard to resist their appeal, and it is fair to say that Assembly Library, with access up a steep flight of their attitude gained many friends, and did much to stairs which were sufficient to deter all but the keenest further the archives cause. visitors. Certainly the response to the archivists' efforts To preserve non-current records of permanent to get technical advice and assistance to salvage value, proper housing was essential. But as it was, the and preserve papers was impressive. For example, archivists were obliged to "make do" with the most dry-cleaning firms, a banana warehouse and timber unsuitable storage space, including that in the Hope kilns provided drying facilities for water-damaged Gibbons Building. papers. Specialists in conservation, the Dominion In these three people, however, New Zealand was Museum (now Te Papa), the Department of Scientific most fortunate. They made a great combination. and Industrial Research, Lands and Survey Department Dedicated, tireless Michael Standish was the Officer- and the Alexander Turnbull Library all joined in in-Charge. He was quiet and unassuming, but a offers of help. fighter for the archives cause. This quality plus his The highly respected historian Professor J.C. professionalism made for an outstanding archivist. Beaglehole was quick to urge the need for better Nevertheless, with Archives so little known and facilities and recognition for New Zealand's official appreciated, he faced a hard struggle. Sadly, he archives. The little-known or appreciated Archives was to die not long after he was officially appointed earned valuable publicity. Chief Archivist in 1961, before many of his goals Time and experience have served to confirm respect were achieved. for what Pam and Betty did, and the significance of the At the time of the fire, Michael Standish was away event. The fire was followed by encouraging moves. visiting archival institutions overseas. But he left In 1954, Cabinet approved a plan put forward by the the Archives in the good hands of Pamela Cocks and Department of Internal Affairs for the development Betty O'Dowd. Pam was a dedicated archivist also: of a National Archives, including provision for full of energy, enthusiasm and initiative. There was a legislation, the appointment of a Chief Archivist and special gleam in her eye when she spoke of her work. more staff, the appraisal of departmental records, and In 1968 she left National Archives to marry Allan the arrangement and description of the archives. The Hall and five in Gisborne, but Pam has retained her Archives Act was passed in 1957, and slowly some progress was made with the other recommendations, Labour and Employment Department. All the closed and better accommodation was provided. Fittingly, records of this Department up to the present day. Pamela Cocks was awarded a Fulbright grant for Marine Department. All the records up to 1914 that archives study in the United States. had survived two previous fires, and the letter books The report so carefully presented by Pam at the up to 1922. time conveys the saga so much better than a mere Department of Scientific and Industrial Research. A bystander can. good many maps belonging to the Geological Survey. Department of Agriculture. Some few of these records. The loss of these records not only entails a complete loss of much of the more important aspects of New Zealand's life and history but will be a considerable hindrance to those whose duty is to administer affairs in the departments now. Such destruction would not have occurred had these records been placed together with all others of a similar nature in a fireproof concrete building in the custody of that part of the Government service whose duty it is to guard both the physical safety and the moral integrity of records, namely the Dominion Archives. Not only would the provision of a proper building safeguard the records against fire, damp, mice and earthquakes but would eventually save View of the fire in the Taranaki Street wing of the Hope space. Instead of having the records of the various Gibbons Building, Wellington departments in many, and often quite unsuitable, repositories, they would be concentrated in one Photo: Evening Post, Wellington. Collection at Alexander place, where they could receive every care. Records Turnbull Library, Wellington. Ref. EP 1952/4010 deposited in the Archives would continue to be available to the department of origin for reference or recall and would retain the original filing system and Dominion Archives reference numbers. This could not fail to benefit the 5 August 1952 work of the departments. Many records which are now lying in disordered heaps in departmental cellars Memo: Secretary, Department of Internal Affairs could be properly cleaned, arranged and indexing The recent fire in the Hope Gibbons Building has aids compiled where necessary. filled us with alarm for the safety of New Zealand's The Dominion Archives have been asked by the Government Archives. I should like to express my Speaker of the House of Representatives to leave its regret that such a major destruction should have present quarters, the floor of which is in danger of occurred and feel it my duty to suggest means by cracking. This would seem a suitable occasion to which the possibility of a similar destruction may be move towards securing some better accommodation obviated. New Zealand has suffered a comparatively where we would have adequate space to take over large number of losses by fire, shipwreck etc. but as many of the complete record accumulations as the this is probably a greater loss than that sustained Departments wished to deposit with us. even during the fire in Parliament Buildings in 1907. The building in which these records had been placed P.S. Cocks, for Controller of Dominion Archives had previously been condemned as unfit for use by There is also a much fuller report' which gives members of the staff of any department, firstly because more detail of the Public Works, Lands and Survey, of its close proximity to an inflammable industry and and Agriculture Department records which were lost. secondly, because owing to a large crack along the This report by Pamela Cocks, now signing as 'Acting whole length of the wall the building was likely to Officer-in-Charge, Dominion Archives', is dated 11 collapse. This would not seem a suitable place to store December 1952. records that were valuable enough for Departments It describes the Hope Gibbons building as of brick to wish to store them. construction, but with wooden floors. The fifth floor The following is a rough list of the records that was used for storing government records, but on the have been destroyed:- third and fourth floors were two electrical equipment Lands and Survey Department. All the Head Office factories. It was a known fire and earthquake risk. correspondence files from the beginning of the The report outlines in detail the events surrounding Department, 1854 to 1894 and including letter books. the fire, and the salvage effort. Mr C.R.H. Taylor Public Works Departm ent. All the early (Alexander Turnbull Librarian), representing the correspondence records up to about 1913. Archives, authorised "supervised destruction of such charred and water-damaged records as had survived They found that some valuable records of the complete incineration in the fire". Pamela Cocks and Works Department had been removed before they Betty O'Dowd were appalled at this decision. And were able to commence the salvage work. Agriculture from England, where he was on leave and spending considered none of its records important, and advised his time learning as much as possible about archives that all would have been eventually destroyed.
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