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Appendix E. Public Participation Public Participation Process for the Proposed Township Development on Portion 419 of Farm No. 61, Pongola, Kwazulu -Natal A Report for the BA Process March 2017 Contents 1. Circulating reports for public comment ......................................................... 3 1.1. Circulating reports to Commenting Authorities ...................................................................... 3 1.2. Issues Trail ....................................................................................................... 3 1.3. Comments and Responses to stakeholder .................................................... 3 1.4. Email correspondence with government offices ........................................... 3 2. Proof of public participation requirements .................................................... 3 2.1. Background information document: ....................................................................................... 3 2.2. Interested and Affected Party (I&AP) register ....................................................................... 6 2.3. Newspaper Advertisement: ................................................................................................... 7 2.4. Signs (notice boards) ............................................................................................................. 8 2.5. Notification of neighbours .................................................................................................... 12 2.6. Proof that Draft BAR was sent to stakeholders ................................................................... 12 1. Circulating reports for public comment 1.1. Circulating reports to Commenting Authorities Hard copies of the draft Basic Assessment Report have been sent to the following government departments; - KZN DEDTEA Office in Ulundi - Department of Water and Sanitation office in Durban - uPhongolo Local Municipality office in Pongola - Zululand District Municipality in Ulundi - Ezemvelo KZN Wildlife Office in Pietermaritzburg - Department of Agriculture, Forestry and Fisheries in Pietermaritzburg These departments will also be sent a link to access the BAR documents online. 1.2. Issues Trail To be completed following commenting period and submitted with final Basic Assessment Report. 1.3. Comments and Responses to stakeholder To be completed following commenting period and submitted with final Basic Assessment Report. 1.4. Email correspondence with government offices To be completed following commenting period and submitted with final Basic Assessment Report. 2. Proof of public participation requirements 2.1. Background information document: The below document was made available online at http://www.etc- africa.co.za/public-documents and the public were invited to register as Interested and Affected Parties 2.2. Interested and Affected Party (I&AP) register The following register contains Commenting Authorities, neighboring land owners and individuals/organisations that requested to be added to the I&AP register. Muncipalities Name Title Contact No Email uPhongolo LM Billy Dlamini Developmental Admin Officer 0835144475 [email protected] uPhongolo LM Billy Dlamini Developmental Admin Officer 0835144476 [email protected] Zululand Distric Municipality Stefan Landman Development Planning Dept. 0358745617 [email protected] Provincial Departments Title Cell No Email Dept EDTEA (Ulundi) Sbusiso Ndwandwe Head of Department 0827199883 [email protected] Ezemvelo KZN Wildlife Dominic Wieners IEM Process and Standards Planner - Land Use Planning [email protected] Ezemvelo KZN Wildlife EIA Review, EKZNW Review team, EKZNW [email protected] National Departments Title Cell No Email DWS Ms Zethu Makwabasa Environmental Officer 0828799722 [email protected] DWS Lwandle Sibango Pongola-Umzimkulu Proto CMA : Water Quality Management [email protected] DWS Mamello Moejane Graduate Trainee [email protected] DAFF Ayanda Mnyungula Forestry Regulations and Support 033 392 7729 [email protected] Other Title Cell No Email Councillor NJ Mkhwanazi Ward 2 Councillor 0842914710 Councillor B Mvelase Ward 10 Councillor 0760633915 Resident of Ncotshane Mr Michael Shangase 0737770442 Resident of Mtubatuba Xolani Khumalo 0745161941 [email protected] Neighbouring farm owner * Du Toit Le Roux Trust Trustees Farm 61 Portion 381 owner/s Neighbouring farm owner * Robyn Trust Trustees Farm 61 Portion 380 owner/s 0832291530 Neighbouring farm owner * Robyn Trust Trustees Farm 61 Portion 379 owner/s 0832291530 Neighbouring farm owner * Brand Meintjies Trust Trustees Farm 61 Portion 420 owner/s 0344132258 [email protected] Neighbouring farm owner * B.J & TC Nkosi Farm 61 Portion 466 owner/s 0721051462 Neighbouring farm owner * M.T & TA Mncwango Farm 61 Portion 465 owner/s 0825599184 Neighbouring farm owner * B.L. Nyawo Farm 61 Portion 527 owner/s 0826538688 [email protected] * Neighbouring landowners were notified by registered post (to PO BOX addresses) in the form of a letter and copy of the Background Information Document 2.3. Newspaper Advertisement: The newspaper advert was published in the Zululand Observer on 6th February 2017. 2.4. Signs (notice boards in Zulu and English) Figure 1. SIgn on the northeastern boundary of the property Figure 2. SIgn on the northeastern boundary of the property Figure 3. Sign on the south-western boundary of the proposed property Figure 4. Sign on the south-western boundary of the proposed property Figure 5. Signed erected in the Ncotshane public library Figure 6. Sign erected at the Municipal Offices, Ncotshane Figure 7. Sign erected at Pongola Public Libarary Figure 8. SIgn erected Municipal Offices in Pongola 2.5. Notification of neighbours Neighbouring land owners were notified by phone (where contact numbers were attainable) and by post (letter and BID sent by registered post). 2.6. Proof that Draft BAR was sent to stakeholders To be completed following commenting period and submitted with final Basic Assessment Report. .
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