Guide to Bibliographic Description
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INIS Reference Series No. 1 INIS: Guide to Bibliographic Description Revision 8, Amendment 3 (available in electronic form only) INTERNATIONAL ATOMIC ENERGY AGENCY VIENNA, JUNE 2009 PREFACE This is the 3rd amendment of the INIS: Guide to Bibliographic Description (IAEA-INIS-1, Revision 8). It includes further updates and modifications to the bibliographic data entry rules as well as additional examples for some data elements. The INIS: Guide To Bibliographic Description presents the rules, standards and procedures to be applied by centers submitting input to INIS. It replaces INIS: Descriptive Cataloguing Rules (IAEA-INIS-1 (Rev.7)). Revision 8 of this document was published in January 1995 and was the result of co-operative work between the INIS Unit, IAEA and the Energy Technology Data Exchange Operating Agent, IEA. The publication of the Guide To Bibliographic Description was a milestone in the efforts of compatibility and close cooperation between INIS and ETDE: the cataloguing rules for inputting data for both systems became fully compatible. The first draft of these rules was discussed at the INIS/ETDE Ad-Hoc Group Meeting on Bibliographic Control, held in Oak Ridge, Tennessee, United States in April 1991, with participants from Brazil, Denmark, Germany, Russia, United States, INIS and ETDE. The aim was to produce more consistent cataloguing rules which would be simpler to follow. This would lead to a higher quality of input. As a result of that meeting, several changes in the cataloguing rules were proposed. These proposals were presented and approved at the 19th INIS Liaison Officers Meeting in May 1991. At the 20th INIS Liaison Officers Meeting, in May 1992 other proposals of changes in the cataloguing rules were presented and also approved by the Liaison Officers. All these changes and updates are included in this 3rd amendment of Revision 8. Please note that, the ‘INIS Character Set’ and the ‘List of Country and International Organization Names and Codes’ are included in this version as appendices. They are no longer published as separate publications in the INIS Reference Series. For the accomplishment of INIS: Guide to Bibliographic Description (IAEA-INIS-1, Revision 8), some persons were very important. We must render special thanks to the participants of the INIS/ETDE Ad-Hoc Group meeting on Bibliographic Control for their proposals, suggestions and continuous enthusiasm during the whole work. Special thanks are due to Ms. Nancy Hardin, from the ETDE Operating Agent, who did an excellent job in the preparation of the several drafts produced during these two years. The three amendments have been prepared by Ms. Seyda Rieder of the INIS Unit supported by the INIS bibliographic and subject matter experts. The INIS Secretariat wishes to thank the national INIS Centres for their contribution to INIS. Correspondence concerning additions and corrections, as well as any comments and suggestions for improvements to this document should be addressed to: Database Production and Imaging Group, INIS Unit INIS and Nuclear Knowledge Management Section International Atomic Energy Agency P.O. Box 100 Wagramer Strasse 5 A-1400 Vienna, Austria E-mail: [email protected] Fax: +43 1 2600 29882 CONTENTS INTRODUCTION 7 GENERAL GUIDELINES AND DEFINITIONS 11 THE HEADER 19 DATA ELEMENTS FOR THE BIBLIOGRAPHIC LEVELS A, M, S, AND C 33 DATA ELEMENTS FOR INDEXING LEVEL 9 107 DATA ELEMENTS FOR ABSTRACT LEVEL X 109 Appendix 1. References 115 Appendix 2. Matrices of Bibliographic Data Elements 117 Appendix 3. INIS/ETDE Character Set 127 Appendix 4. WIPO Patent Information and Documentation: Standard Code for Identification of Different Kinds of Patent Documents 133 Appendix 5. WIPO Patent Information and Documentation: Recommendation Concerning Bibliographic Data on and Relating to Patent Documents 143 Appendix 6. INIS Rules for Entering Romanized Chinese Personal Names 149 Appendix 7. Rules for Transliteration of Selected Non-Roman Characters 153 Appendix 8. Corporate Abbreviations 157 Appendix 9. Country and International Organization Names and Codes 160 Appendix 10. State and Province Codes 169 Appendix 11. Language Names and Codes 173 Appendix 12. Preparing a Worksheet 175 Appendix 13. Submitting Changed and Deleted Records to INIS or the ETDE/OA 177 Appendix 14. Procedures for Submission of Input, New/Changed Journal Related Information and Proposed Descriptors 179 INDEX .................................................................................................................................. 186 INTRODUCTION The Guide to Bibliographic Description provides guidance on the rules, standards, and practices for the bibliographic analysis of publications being abstracted and indexed for the International Nuclear Information System (INIS) and Energy Technology Data Exchange (ETDE) databases. It also includes procedures for entering bibliographic and subject information into those databases. It is intended for use by INIS and ETDE members' staff who analyze the publications selected for input and who enter the bibliographic records which will be sent to the ETDE Operating Agent (ETDE/OA) and/or the INIS Unit of the International Atomic Energy Agency (IAEA) for input to their respective databases. It may be useful as well for searchers of the INIS and ETDE databases. The Energy Technology Data Exchange (ETDE) is a multilateral information program of the International Energy Agency (IEA) established to allow participating countries to pool summaries of unclassified energy research information for common, decentralized use. ETDE also fosters international collaboration in research and development of energy technology information systems. ETDE presently has fourteen member countries as well as several IEA components participating. The Operating Agent for ETDE is the United States Department of Energy, acting through its Office of Scientific and Technical Information, Oak Ridge, Tennessee, USA. The International Nuclear Information System (INIS) is a cooperative decentralized information system established by the International Atomic Energy Agency (IAEA). At the end of May 2009, INIS had 144 members: 121 countries and 23 international organizations. The aim of INIS is to provide comprehensive and reliable information and knowledge on the peaceful uses of nuclear science and technology. The INIS Unit, IAEA, Vienna, Austria, is the focal point of the system and is responsible for compiling and maintaining a database of nuclear information and knowledge, disseminating information related to nuclear science and technology, providing direct access to full text of nuclear information both within and beyond INIS, developing tailored products and services to meet its Members’ needs, and promoting international cooperation to broaden information resources. Member States and cooperating international organizations for both systems scan the scientific and technical literature published within their boundaries or confines, select from such literature those items which fall within the subject scope of the systems, and process the data according to the agreed upon standards, rules, and procedures. Publication descriptions, abstracts and, in certain cases, full texts of literature are then submitted to INIS and/or ETDE where data are merged, reviewed and the output products created. To assist Member States in submitting input, a software package named FIBRE (Friendly Inputting of Bibliographic Records) was developed by INIS and two Member States, namely, the Russian Federation (former USSR) and Brazil. FIBRE is available to all INIS and ETDE members upon request. This Guide is based on IAEA-INIS-1(Rev.7), INIS: Descriptive Cataloguing Rules, March 1988, and ETDE/OA-11, Energy Technology Data Exchange Procedures Manual, Section 2, 'ETDE Guide to Descriptive Cataloging', February 1990, (which, in turn, was derived from IAEA-INIS-1(Rev.7).) Major changes include: use of codes or text for country and language information use of either alpha or numeric characters in the first two positions of the sequential number segment of the TRN (Tag 001). Only numeric characters may be used in the last three positions Guide to Bibliographic Description 7 implementation of the new INIS/ETDE common subject categorization scheme; categories have three- character alphanumeric codes use of Type of Record 'R' (Tag 008) for all scientific and technical reports, whether or not a valid report number has been assigned by the issuing organization the addition of fields for Funding Organization (Tags 109) entry of e-mail addresses using the @-sign and URLs in Personal Author (Tag 100), Funding Organization (Tags 109), Corporate Author (Tag 110), General Notes (Tag 610), Availability Note (Tag 611) discontinuation of standardization of corporate entries discontinuation of centralized maintenance of the Corporate Authority File discontinuation of centralized checking of corporate information, except for valid ISO country name or code, or standardized international organization name or code elimination of corporate codes: entry of only full names of affiliations, funding organizations or corporate authors allowed in Tags 100, 109, 110 implementation of “Simplified Guidelines for the Allocation and Formatting of Corporate Entries” discontinuation of publications: IAEA-INIS-6: Authority List for Corporate Entries and Report Number Prefixes and IAEA-INIS-21: Guidelines for Standardized Entry of Corporate Bodies entry of the dissertation statement (Tag 111) according to