631-L2-TC-441.29/2
Twenty Ninth Consultative Meeting of INIS Liaison Officers Vienna, 2-4 May 2001
INIS Progress and Activity Report 2000
Reproduced by the IAEA Vienna, Austria, 2001
The material in this document has been supplied by the authors and has not been edited by the IAEA. The views expressed remain the responsibility of the named authors and do not necessarily reflect those of the government(s) of the designating Member State(s). In particular, neither the IAEA nor any other organisation or body sponsoring this meeting can be held responsible for any material reproduced in this document.
Table of Contents
HIGHLIGHTS OF INIS ACTIVITIES 2000...... 5 INIS PROGRESS AND ACTIVITY REPORT 2000 ...... 9 A. GENERAL STATISTICS...... 9 A.1 Summary...... 9 A.2 Member States and International Organisations participating in INIS ...... 11 A.3 INIS Membership ...... 14 A.4 Countries receiving Atomindex Files on In-house produced CD-ROMs...... 15 A.5 Revisions of the Reference Series Documents...... 15 A.6 Statistics on Input ...... 16 B. INIS SECTION 1999 FINANCIAL PERFORMANCE REPORT AND 2001 FINANCIAL PLAN...... 25 C. INIS SECTION — STAFF OF THE INIS SECTION (MARCH 2001) ...... 26 D. INIS INPUT...... 27 D.1 Volume of Input ...... 27 D.2 Non-Conventional Literature on CD-ROM and Microfiches ...... 28 D.3 Input Media ...... 28 D.4 IAEA Input...... 28 D.5 Input with FIBRE ...... 28 D.6 Submission of NCL (in Electronic Form and in Hard Copy)...... 28 E. INPUT PROCESSING SUPPORT...... 29 E.1 Authorities...... 29 E.1.1 Maintenance of the Journal Authority...... 29 E.1.2 Journal Titles ...... 29 E.1.3 INIS Thesaurus and the Joint International Reference Series...... 29 E.1.4 Subject Categories and Scope Descriptions...... 29 E.2 Database Quality Assurance ...... 29 E.2.1 Completeness of Coverage...... 30 E.2.2 Timeliness...... 30 E.2.3 Consistency...... 30 E.2.4 Quality Check of Subject Analysis and Bibliographic Description ...... 30 E.2.5 Voluntary Contributions of Input by Member States...... 31 F. OUTPUT PRODUCTS AND SERVICES ...... 32 F.1 INIS Web Site ...... 32 F.2 INIS Database on the IAEA Internet Site...... 32 F.3 INIS Database on CD-ROM...... 38 F.3.1 Free Copies...... 38 F.3.2 Paid subscriptions...... 40 F.4 Distribution of INIS Atomindex Files via FTP Server and the INIS Output on In-house produced CD-ROM...... 42 F.5 Non-Conventional Literature on CD-ROM and on Microfiche...... 46 F.5.1 Ad-hoc orders ...... 46 F.5.3 Prices ...... 47 F.5.4 Cost Recovery...... 47 F.6 Clearinghouse Imaging...... 47 F.7 Evaluation of National Document Delivery Services ...... 47 G. PROMOTION, INFORMATION AND OTHER SERVICES...... 48 G.1 Promotion and Information...... 48 G.2 INIS Secretariat’s Common Email Addresses ...... 49 G.3 INIS Electronic Information Exchange ...... 49
iii H. OECD/NEA DATA BANK’S COMPUTER PROGRAM SERVICE TO NON- OECD MEMBERS THROUGH IAEA: REPORT FOR 2000...... 50 H.1 Introduction ...... 50 H.2 Acquisition of New Programs...... 50 H.3 Distribution...... 51 I. TRAINING, TC FELLOWSHIP AND TC PROJECT SUPPORT...... 53 I.1 Introduction ...... 53 I.2 INIS Training Seminar 2000 ...... 53 I.3 Training Sponsored by the IAEA Technical Co-operation Department and INIS...... 53 I.3.1 2nd Regional Training Seminar on the Upgrading of Information Unit Staff...... 53 I.4 Fellowships and Scientific Visits...... 54 I.5 IAEA Technical Co-operation Projects...... 54 I.6 INIS PC-Based Training Package ...... 55 I.7 Distance Learning...... 56 I.8 IAEA Staff Training ...... 57 J. INIS COMPUTER SUPPORT- JUNE 1999 TO MARCH 2000 ...... 57 J.1 Major highlights/results...... 57 K. ACTIONS AND RECOMMENDATIONS OF THE TWENTY EIGHTH CONSULTATIVE MEETING OF INIS LIAISON OFFICERS, VIENNA...... 59 Agenda Item 1 Opening of the Meeting and Keynote Addresses to Celebrate 30 Years of INIS...... 59 Agenda Item 3 INIS STATUS REPORT (631-L2-TC-441.28/1)...... 59 INFORMATION ITEMS...... 59 Agenda Item 5.1 INIS/ETDE thesaurus reconciliation...... 59 Agenda Item 5.2 New INIS record format, Revised WinFIBRE input software ...... 59 Agenda Item 5.3 Acquisition of electronic records from publishers ...... 60 Agenda Item 5.4 INIS Web Services...... 60 Agenda Item 5.5 INIS Distance Learning Project ...... 60 DISCUSSION ITEMS ...... 61 Agenda Item 6.1 Implementation of the New Membership Arrangements...... 61 Agenda Item 6.2 Processing the Backlog with Records Acquired from Publishers ...... 61 Agenda Item 6.3 INIS character set and formulas...... 62 Agenda Item 6.4 Mirroring the INIS Database...... 62
iv Highlights of INIS Activities 2000
The continuing objective of INIS is to collect and distribute bibliographic information on nuclear literature published in Member States, as well as the full text of non-conventional literature—reports, dissertations, etc.—which is not readily available through commercial channels. The current number of participating Members is 122 and includes 103 countries and 19 international organisations. INIS Input A total of 65 715 bibliographic records were added during the year. This number includes 3374 bibliographic records created by the INIS Subject Control Unit, who is responsible for the input of all Agency and UN Organisations documents. Agreements were completed with the Institute of Physics Publishing, Nuclear Technology Publishing and British Nuclear Energy Society for the acquisition of their bibliographic records in electronic format. These records are upgraded to INIS standards and added as input of the backlog of articles from core scientific journals. The INIS Secretariat has secured an agreement with a number of INIS Members to participate on a voluntary basis in the input of this backlog. The project is a considerable success. Thirty-two countries are currently participating in this programme. Some of these have never contributed to the database in the past. More than 2202 records were thus added to the database. Output Products and Services
INIS Database on the Internet An important enhancement undertaken during 2000 was the introduction of IP (Internet) addresses which resulted in over 50 000 users in INIS Member States having authorized access to the INIS Database on the Web. Usage of the Database on the Internet has increased by 40%.
INIS Database on CD-ROM There were a total of 448 paid and free subscriptions distributed in 2000. (as of 12/12/2000). A new contract was successfully negotiated and completed at the end of 2000 with the CD- ROM producer SilverPlatter with a 29% reduction in the annual fee.
Imaging of NCL During the year, 2 683 NCL documents were imaged by the INIS Clearinghouse, for a total of 239 038 pages scanned. Scans from a further 2 400 documents were also sent by Member States for a total of 112 781 pages.
5 INIS PROGRESS AND ACTIVITY REPORT 29TH CONSULTATIVE MEETING PAGE 6 OF INIS LIAISON OFFICERS
An overall total of 5 083 documents were added to the NCL Collection in 2000. This represents 29 CD-ROMs, for a total of 160 CD-ROMs since imaging began (over 2 000 000 pages).
NCL on CD-ROM Duplication of all NCL on CD-ROM is done in-house, resulting in significant savings. At the end of 2000, 44 National INIS Centres were receiving a free subscription to the INIS NCL CD-ROM in return for fulfilling all requests for NCL for users within their jurisdiction. In addition, 8 INIS Member States have paid subscriptions for a total of 29 copies of the INIS NCL CD-ROMs distributed. Promotion, Information and other Services The INIS Secretariat continued the production of different promotional materials for use at training events, exhibitions, seminars, and conferences and for the use by the INIS Liaison Officers for their own promotional activities. OECD/NEA Data Bank’s Computer Program Service to Non-OECD Members The successful co-operation continued with the NEA Computer Program Service with the provison of 366 (out of 3 594) programs to IAEA Member States that are not members of OECD. Eight (out of 149) programs were contributed by those non-OECD Member States. Training, Fellowship and TC Project Support • The INIS Section organised and hosted the INIS Training Seminar for 2000. Thirty-two participants from thirty-two Member States participated in the Seminar. It was designed for the intermediate level with a comprehensive programme covering all aspects of input preparation, output utilisation and other aspects of INIS operations. • As a pioneer within the Agency in this field, the INIS Secretariat developed and launched the INIS Distance Learning Program (INIS DLP) on the Web on 12 December 2000. The program contains two courses and includes comprehensive instructions about all aspects of input preparation. It is addressed to the staff of the national INIS Centres. Technical Co-operation Projects Continued the implementation during the year and completed three national projects. One regional project continued to be implemented in 2000. One regional training seminar took place in Cuba in 2000 with 16 participants from 14 countries of the Latin American region. INIS Computer Support During the last year, two developers left the Section, including the Head. The new Head joined the Section at the beginning of 2001. At present, the Group consists of five developers, including one temporary assistant. Recruitment is proceeding to replace the second developer. For the period under review, even with difficulties due to shortage of resources, the Group has successfully supported all production systems and ensured the smooth operation of INIS. In addition, the deployment of the INIS Data Processing System (IDPS) was completed and the Computer Support Group completed its adaptation and tuning to the INIS operational system.
27TH CONSULTATIVE MEETING STATUS REPORT OF INIS LIAISON OFFICERS PAGE 7
CSG assisted in the reconciliation of the INIS-ETDE Thesauri and prepared the electronic files for the joint Thesaurus printout. CSG loaded the new Thesaurus as well as the Journal Authority links on the INIS Web Database. The Database access control was also improved. Meetings in 2000 To provide guidance on the continued operation of INIS, the 28th Annual Consultative Meeting of INIS Liaison Officers was held on 5-8 June 2000 in Karlsruhe, Germany. 71 participants and 3 observers representing 64 Member States and 3 International Organisations (including the IAEA) attended the meeting. The meeting concluded with 34 decisions and recommendations. At the Meeting, the INIS Members agreed on the new Definition of Membership Arrangements for INIS and on a pilot program to determine the minimum level of input records for each Member, to be approved at the next Liaison Officers’ meeting. The 6th INIS/ETDE Joint Technical Committee Meeting met on 31 October - 1 November 2000 at the Vienna International Centre. There were a total of 37 participants and 1 observer representing 23 countries and 3 international organisations (including the IAEA and the ETDE Operating Agent). The meeting concluded with 13 decisions and recommendations. A significant outcome of this meeting was the completion of the joint INIS/ETDE Thesaurus, planned for publication in 2001. This Thesaurus will be part of a new Joint Reference Series published in collaboration with the Energy Technology Data Exchange (ETDE). Another outcome was the definition of a minimum record format, to ensure compatibility between INIS, the US Dublin Core format and the electronic formats of various publishers whose records are being acquired by INIS to complement current input.
INIS Progress and Activity Report 2000
A. GENERAL STATISTICS
A.1 Summary Membership 1999 2000 Official Participants 122 122 (Member States + International Organisations) (103+19) (103+19) Centres Submitting Input 96 (83+13) 86 (80+5) (Member States + International Organisations)
Form of Input 1 (number of centres submitting input on) CD-ROM 10 Diskettes 11 10 Worksheets 11 LAN 77 E-mail 65 69 FTP 15 15
Input and Processing Figures Records received (volume year no. 30 and 31) 63,475 65,715 In machine-readable form (calendar year 1999 and 2000) 99.99% 99.99% Records published (volume year no. 30 and 31)2 67,857 65,719 Output Figures Centres receiving INIS output on CD-ROM 20 19 Subscriptions to NCL documents on microfiche (free) 11 Subscriptions to NCL documents on CD-ROM 10 8 Free subscriptions to NCL documents on CD-ROM (in accordance with INIS 42 + 2 (free) 46 + 2 (free) Technical Note 134) INIS centres with free site license for access to the INIS Database on Internet 95 97 (including the IAEA) Authorized users for access to INIS Database on Internet under free 2373 15 851 subscriptions3 Paid subscriptions to INIS Database on Internet 27 26 Authorized users for access to INIS Database on Internet under paid 835 36 763 subscriptions INIS on CD-ROM Paid subscriptions (current) 178 178 Free subscriptions 90 88
1 Some centres submit input in more than one type of media. 2 It should be noted that those figures, and those on pages [11-20], reflect the actual numbers of records published, i.e. they exclude deleted and changed records. The figures cited in INIS Information Letter No. 135 include such records and thus are somewhat higher. 3 The staff of the four INIS Members located at the Vienna International Centre (VIC) is not included, as they access the Database without registration. 9 INIS PROGRESS AND ACTIVITY REPORT 29TH CONSULTATIVE MEETING PAGE 10 OF INIS LIAISON OFFICERS
Meetings Consultative Meeting of INIS Liaison Officers (number of INIS Member 65 63 Countries represented) Joint INIS/ETDE Technical Committee (number of INIS Member Countries 18 23 represented)
Training Regional Training Workshop on the Upgrading of Information Unit Staff - 17 (ARCAL XLII), Havana, Cuba, 19-20 June 2000 INIS Training Seminar 2000, Vienna, 4-8 December 2000 - 32
Budget (US $ millions) Approved budget4 US$4,336 US$3,908 Revised financial plan4 US$3,948 US$3,751 Actual expenditure4 US$3,950 — * Staff — Approved posts in the INIS Section Professional staff (3 P posts are vacant at the moment) 16.0 16 General Service staff 24.0 24
4 Differences in approved budget and actual expenditure are due to changing dollar exchange rates and cuts made in the mid-year review of the financial plan. * Final figures were not available at the time of writing.
29TH CONSULTATIVE MEETING INIS PROGRESS AND ACTIVITY REPORT OF INIS LIAISON OFFICERS PAGE 11
A.2 Member States and International Organisations participating in INIS
Member State INIS Liaison Officer Alternate INIS Liaison Officer Albania Ms. Flutura Bogdani - - - Algeria Mr. Nadjah Zenine Mr. Salim Asselah Argentina Ms. Alejandra T Chavez - - - Armenia Ms. Zhanna Kurghinyan Mr. V. Kurghinyan Australia Ms. Mary E. Huxlin Ms. S. Gorringe Austria Mr. Alexander Nevyjel Mr. Friedrich Ranz Bangladesh Mr. Kazi Azizul Hoque Mr. Madhabi Islam Belarus Mr. V.A. Ivanyukovich - - - Belgium Mr. Alain Sneyers - - - Bolivia Ms. Carmen Rosa Fuentes Salome - - - Brazil Mr. Luiz F. Passos de Macedo Mr. L. Fernando Sayao Bulgaria Ms. Neviana Rashkova Ms. Lyubka Vasileva Cameroon Mr. Bonaventure Etoundi Mr. F.D. Kenmogne Canada Ms. Monica Lim - - - Chile Ms. Lila Trujillo Ms. Victoria Ortiz China, People’s Rep Mr. Sun Jiahui - - - Colombia Mr. Leopoldo González Oviedo Ms. Ana Garcia Sanchez Costa Rica Ms. M.A. Zamora Gonzalez Mr. A. Araya Marin Croatia Ms. Nevenka Novosel - - - Cuba Mr. Danilo Alonso Mederos Ms. Katia Gonzalez Sanchez Cyprus Mr. Andreas Savva Mr. S. Christofides Czech Republic Mr. Petr Adamek - - - Democratic Rep Congo Mr. Mampasi Lubanza Christian Denmark Ms. Birgit Pedersen Ms. Line Nissen Ecuador Ms. Hipsy Cifuentes - - - Egypt Ms. Fayka abd Elhalim Ibrahim Mr. Mahmoud El Beheriy Estonia Ms. Iige Maalman - - - Ethiopia Mr. Birru Dori Mr. E. Alemu Finland Ms. Eva Tolonen - - - France Mr. Jean-Michel Capron Ms. Christa Brulet Germany Mr. G.F. Schultheiss Ms. Eike Hellmann Ghana Ms. E.A. Agyeman Mr. G. Emi-Reynolds Greece Mr. A. Maltezos Mr. Potiriades Guatemala Mr. Jorge Guillen - - - Hungary Mr. Peter Roboz - - - India Mr. Vijai Kumar - - - Indonesia Mr. Syamsa Ardisasmita - - - Iran Islamic Republic Mr. Abdolmajid Hadidi Mr. Mohammad Hosein Iraq Mr. Hussein Al-Bahadili Mr. R.A. Al-Shaheed Ireland Ms. Marie Kelly - - - Israel Mr. Eli Miron Mr. H. Rotem
INIS PROGRESS AND ACTIVITY REPORT 29TH CONSULTATIVE MEETING PAGE 12 OF INIS LIAISON OFFICERS
Member State INIS Liaison Officer Alternate INIS Liaison Officer Italy Ms. Paola Molinas - - - Japan Mr. Hideki Omichi - - - Jordan Mr. Rawhi Qassem Mr. Khalil Y. Awad Kazakhstan Ms. Sholpan Abdykhalykova - - - Kenya Mr. John S.K. Mbaya Mr. Dominic Njoroge Kinyanjui Korea, Republic of Mr. Yeon-Ho Pang Mr. Tae Whan Kim * Kuwait Mr. Ahmad Khalid Al-Jassar - - - Latvia Ms. Ilva Ake - - - Lebanon Ms. Amal Habib - - - Libyan Arab Jamahiriya Mr. Ramadan S. Almorhag Mr. Mohamed Fkini Lithuania Mr. Dainius Janenas - - - Madagascar Mr. Andriantsea Jean Rubis Mr. R. Andriambololona Malaysia Mr. Samsurdin Ahamad Ms. Ainon Abdul Manaf Mali ------Mexico Mr. Ricardo Botello Corte - - - Mongolia Mr. Gendengiin Altan-Och Mr. Nambaryn Gansukh * Morocco Ms. Fatiha Mazouar - - - Myanmar Ms. Win Win - - - Netherlands Mr. F.G.H. van Wees - - - New Zealand Ms. Diana Kelly - - - Nicaragua Ms. Maria del Carmen Morales - - - Nigeria DG, Energy Commission - - - Norway Ms. Astrid Gudmundseth Ms. Gyrid Vikoren Pakistan Mr. M. Munim Awais - - - Panama Mr. Octavio Castillo Sanchez - - - Paraguay Mr. Victor Rodriguez Gauto - - - Peru Mr. Jose L.A. Prado Cuba - - - Philippines Ms. Imelda S. Delfin Ms. Elnora L. Conti Poland Mr. Tadeusz Urbanski - - - Portugal Mr. José Gonçalves Marques Mr. Antonio Ramalho Qatar Mr. Salem Mohd. Al-Malki - - - Rep. of Moldova Mr. Artur Buzdugan - - - Romania Mr. Mircea I. Cristu - - - Russian Federation Mr. N.E. Yakovlev Mr. O.G. Mikhnevich Saudi Arabia Mr. Hamad A. Al-Sadoun Mr. Iyas Al-Hajiri Senegal Mr. Youssouph Diatta Ms. Arlette Tairou Singapore Mr. Lee Sing Mr. Paul Lee Slovak Republic Mr. Karol Janko - - - Slovenia Mr. Davor Lovincic - - - South Africa Ms. M.J.S. Scheepers - - - Spain Ms. E. Martin Santamaria - - - Sri Lanka Ms. H.L.C. Nanayakkara Mr. H.M.K. Soysa Sudan Mr. I. Abdelrahim Shaddad Ms. Hala Ahmed Abdalla
29TH CONSULTATIVE MEETING INIS PROGRESS AND ACTIVITY REPORT OF INIS LIAISON OFFICERS PAGE 13
Member State INIS Liaison Officer Alternate INIS Liaison Officer Sweden Mr. L. Edvardson Mr. U. Widemo Switzerland Mr. T. Schucan Mr. A. Pritzker Syrian Arab Republic Mr. Raek Al-Shanaa Mr. Raed Al-Hallack Thailand Ms. Chothip Mongkulmann Ms. P. Patumthong The Former Yugoslav Ms. Marija Sejmenova-Gicevska - - - Rep. of Macedonia Tunisia Mr. Nour Eddine Hachicha Ms. N. Khemeri Turkey Ms. Olcay Sahin Seckin - - - Uganda Mr. Richard Oriada - - - UK Mr. Anthony Pygram United Arab Emirates Mr. Farouk Mohamed El-Assaly Ms. Najwa Abdul Waheed Kamal Por Ukraine Ms. Zhanna I. Pysanko Uruguay Ms. Ana Rebellato Ms. S. Fascioli de Turenne USA Mr. R. Charles Morgan Ms. Karen Spence Uzbekistan Mr. A.D. Avezov Mr. R.B. Sanaev Venezuela Ms. Rosa Maria León Ms. Yadira Rojas * Viet Nam Mr. Hoang Anh Nguyen - - - Yemen Mr. Mahfoudh S. Abdullah - - - Yugoslavia Mr. Branislav Durasevic Zambia Mr. Bernard M. Chisenga - - -
Organization INIS Liaison Officer Alternate INIS Liaison Officer AAEA Ms. Basma Chebani - - - CERN Mr. Corrado Pettenati - - - CTBTO Chief, Public Information Section - - - EC Mr. Giuseppe Cottone - - - FAO Mr. G. Stergiou - - - IAEA Mr. Yanko L. Yanev - - - ICRP Mr. D.A. Perry - - - ICSTI Mr. A.I. Lovtzov Mr. Leonid I. Molotkov IIASA Mr. Eduard Loeser - - - ISO Mr. Evgueni Patrikeev - - - JINR Mr. V.A. Biryukov - - - OAU Mr. Atef Wahba Ghabrial - - - OECD/NEA Mr. Enrico Sartori - - - UNIDO Mr. Ghislain Robyn - - - UNSCEAR ------WEC - - - WHO Mr. Kiyoshi Shibata - - - WMO Mr. Paul Llanso - - - WONUC Mr. Christophe Chaubard-Willm - - -
* Alternate INIS Liaison Officer’s institute is different from INIS Liaison Officer’s institute.
INIS PROGRESS AND ACTIVITY REPORT 29TH CONSULTATIVE MEETING PAGE 14 OF INIS LIAISON OFFICERS
A.3 INIS Membership Year Countries + Int. Org. New Member States 1978 62 + 13 Kuwait, Madagascar, Malaysia, Mali, Qatar, Sri Lanka, Zaire, Zambia 1979 64 + 13 Columbia, D.P.R. Korea 1980 66 + 13 Cuba, Greece 1981 69 + 14 Libya, Paraguay, Syria + IIASA 1982 69 + 14 — 1983 72 + 14 Saudi Arabia, Nigeria, Guatemala 1984 73 + 14 China 1985 74 + 14 Uruguay 1986 74 + 14 — 1987 75 + 14 Panama 1988 78 + 15 Costa Rica, Morocco, Jordan + UNIDO 1989 79 + 15 Mongolia 1990 79 + 15 DDR ceased, Sudan joined 1991 80 + 16 Albania + AAEA 1992 81 + 17 Bolivia + WMO 1993 86 + 17 Nicaragua, Slovenia, Slovakia, Kenya, Ethiopia 1994 88 + 17 Croatia, Lebanon and Lithuania joined, D.P.R.Korea withdrew 1995 94 + 17 Armenia, Kazakhstan, Uzbekistan, Myanmar, Estonia, Tunisia 1996 99 + 17 The former Yugoslav Republic of Macedonia, Cyprus, Singapore, Yemen, Uganda 1997 101 + 17 Latvia, Republic of Moldova 1998 103 + 19 Senegal, United Arab Emirates, CTBTO, WONUC
INIS Correspondence Sent to INIS Liaison Officers in 2000 INIS Circular Letters None were sent in 2000 INIS Technical Notes No. Date Subject 150 2000-01-21 Input to 1999 INIS Annual Report 151 2000-02-28 INIS NCL Full Text - Guidelines for Electronic Files Submission 149 2000-03-03 Reminder to INIS Technical Note 149 - New Membership Arrangements for INIS 140 2000-03-24 INIS Technical Note No. 140/Revision 1 - Evaluation of National Document Delivery Services 152 2000-09-14 Backlog of articles from core scientific journals 153 2000-10-02 Update of the List of Journals Regularly Scanned & Key Journals 154 2000-10-12 Provision of Access to the INIS Database on Internet at the IAEA Host by IP address 155 2000-12-19 Input to INIS Annual Report, 2000
29TH CONSULTATIVE MEETING INIS PROGRESS AND ACTIVITY REPORT OF INIS LIAISON OFFICERS PAGE 15
INIS Information Letters No. Date Subject 169 2000-01-28 INIS Production Statistics 1999 170 2000-05-12 INIS Annual Report, 1999 171 2000-10-12 Professional Vacancy in the INIS Section 172 2000-11-08 Closing of Volume 31 173 2000-11-17 Professional Vacancies in the INIS Section 174 2000-11-21 Decisions & Recommendations of the 6th Joint INIS/ETDE Technical Committee Meeting 175 2000-12-12 Launching the INIS Distance Learning Program on the Internet
A.4 Countries receiving Atomindex Files on In-house produced CD-ROMs 1997 10 Brazil, Canada, China, Czech Republic, France, Ghana, Japan, Korea Rep.of, Pakistan, Russia 1998 21 Brazil, Canada, China, Czech Republic, Ecuador, France, Ghana, India, Ireland, Israel, Japan, Korea Rep. of, Lebanon, Morocco, Mongolia, Netherlands, Pakistan, Russia, Sweden, Syrian Arab Rep., The Former Yugoslav Rep. of Macedonia 1999 20 Brazil, Canada, China, Czech Republic, Ecuador, France, Ghana, India, Ireland, Israel, Japan, Korea Rep. Of, Morocco, Mongolia, Netherlands, Pakistan, Russia, Sweden, Syrian Arab Rep., The Former Yugoslav Rep. of Macedonia 2000 19 Brazil, Canada, China, Czech Republic, Ecuador, France, Ghana, India, Israel, Japan, Korea Rep. Of, Morocco, Mongolia, Netherlands, Pakistan, Russia, Sweden, Syrian Arab Rep., The Former Yugoslav Rep. Of Macedonia
Currently, as of October 2000 there are 19 recipients of INIS Output on in-house produced CD- ROM. A.5 Revisions of the Reference Series Documents The IAEA’s list of the INIS Reference Series, both in print and on the INIS Home Page, has been amended to show only the current manuals; outdated or superseded manuals are no longer included on the list. Updates to the manuals are available on the FTP server. Ref. Series No. Date Subject IAEA-INIS-11 Dec 2000 INIS: Authority List for Journal Titles (Rev.27) IAEA-INIS-24 Dec 2000 INIS: Manual for Online Retrieval from the INIS Database on the Internet
INIS PROGRESS AND ACTIVITY REPORT 29TH CONSULTATIVE MEETING PAGE 16 OF INIS LIAISON OFFICERS
A.6 Statistics on Input
Input to INIS Database by Country Volume 31 (2000) - Total No. of Records 65719
US 8.8% *GB 11.8%
JP 8.2%
OTHERS 14.6%
XA 8.1%
AU 1.5% IT 1.6% CH 1.7% RU 7.3% CA 1.8% HU 1.8% NL 1.9%
DE 6.1% KR 2.1% IN 2.2% UA 2.3% FR 5.2% PL 4.8% CN 4.5% BR 3.7%
“OTHERS” INCLUDES ALL COUNTRIES WITH INPUT LESS THAN 1.5% (1000 RECORDS) * The records attributed to the GB comprise those electronic records obtained and processed by the Secretariat and voluntary contributions by INIS Member States.
29TH CONSULTATIVE MEETING INIS PROGRESS AND ACTIVITY REPORT OF INIS LIAISON OFFICERS PAGE 17
Input to INIS Database by Country
Volume 27 (1996) - Volume 31 (2000)
35,000
30,000
25,000
20,000
15,000
10,000
5,000
0
A IT L R IN JP B AU CH CA HU N K UA BR CN PL FR DE RU X US G RS HE OT
1996 1997 1998 1999 2000
INIS PROGRESS AND ACTIVITY REPORT 29TH CONSULTATIVE MEETING PAGE 18 OF INIS LIAISON OFFICERS
Input to INIS Database Conventional and Non-Conventional Literature Volume 12 (1981) - Volume 31 (2000)
18,731 V. 12 (1981) 70,761 14,202 V. 13 (1982) 72,525
22,356 V. 14 (1983) 91,720
14,948 V. 15 (1984) 73,318
19,801 V. 16 (1985) 86,448
26,526 V. 17 (1986) 90,369
26,807 V. 18 (1987) 100,442
29,479 V. 19 (1988) 106,717
24,666 V. 20 (1989) 86,249
26,032 V. 21 (1990) 95,579
28,723 V. 22 (1991) 91,927
26,936 V. 23 (1992) 88,956
24,482 V. 24 (1993) 76,560
26,601 V. 25 (1994) 77,084
27,175 V. 26 (1995) 78,986
26,972 V. 27 (1996) 80,516
26,086 V. 28 (1997) 80,756
21,479 V. 29 (1998) 67,857
27,054 V. 30 (1999) 61,233
24,569 V. 31 (2000) 65,719
0 30,000 60,000 90,000 120,000
TOTAL NUMBER OF RECORDS NON-CONVENTIONAL LITERATURE
29TH CONSULTATIVE MEETING INIS PROGRESS AND ACTIVITY REPORT OF INIS LIAISON OFFICERS PAGE 19
Input to INIS Database Received and Published Volume 22 (1991) - Volume 31 (2000)
93,790 V. 22 (1991) 91,927
88,538 V. 23 (1992) 88,956
74,432 V. 24 (1993) 76,560
80,317 V. 25 (1994) 77,084
79,591 V. 26 (1995) 78,986
85,250 V. 27 (1996) 80,516
81,689 V. 28 (1997) 80,756
63,475 V. 29 (1998) 67,857
62,705 V. 30 (1999) 61,233
65,715 V. 31 (200) 65,719
0 30,000 60,000 90,000 120,000
RECORDS PUBLISHED RECORDS RECEIVED
INIS PROGRESS AND ACTIVITY REPORT 29TH CONSULTATIVE MEETING PAGE 20 OF INIS LIAISON OFFICERS
Input to INIS Database by Literature Type Volume 31 (2000) - Total No. of Records 65719
Journal Articles 49%
Patents & Computer Medium 2%
Miscellaneous Books 12% (incl. Conferences, Thesis, Audiovisual Material) 20%
Reports 17%
29TH CONSULTATIVE MEETING INIS PROGRESS AND ACTIVITY REPORT OF INIS LIAISON OFFICERS PAGE 21
Input to INIS Database by Subject Area Volume 31 (2000) - Total No. of Records 65719
Nuclear Materials 11.6% Atomic, Molecular & Condensed Matter Physics 9.2%
Life Sciences Engineering & 18.2% Instrumentation 7.9%
Nuclear Power 0.7% Isotopes & Safety 0.8% Safeguards 7.9% 3.7% Non-Nuclear Energy
Economic, Legal & Social Nuclear Physics 3.7% 7.2% Nuclear Fuel Cycle & Radioactive Waste 4.0%
Chemistry Environmental & Earth Sciences 7.2% 5.0%
Elementary Particle Physics Fusion Research & Technology 6.9% 6.0%
KEY: Isotopes - S07 Safeguards - S98 Non-Nuclear Energy - S01-S04, S08-S10, S13-S17, S20, S24-S25, S30 Economic, Legal & Social - S29, S99 Nuclear Fuel Cycle & Radioactive Waste - S11, S12 Environmental & Earth Sciences - S54, S58 Fusion Research & Technology - S70 Elementary Particle Physics - S72 Chemistry - S37, S38 Nuclear Physics - S71, S73 Nuclear Power & Safety - S21, S22 Engineering & Instrumentation - S42, S43, S46, S47 Atomic, Molecular & Condensed Matter Physics - S74, S75 Nuclear Materials - S36 Life & Sciences - S60-S63
INIS PROGRESS AND ACTIVITY REPORT 29TH CONSULTATIVE MEETING PAGE 22 OF INIS LIAISON OFFICERS
Input to INIS Database by Subject Area Volume 27 (1996) - Volume 31 (2000)
Engineering & Instrumentation (S42,S43,S46,S47)
Elementary Particle Physics (S72)
Nuclear Physics (S71,S73)
Atomic, Molecular and Condensed-Matter Physics (S74,S75)
Fusion Research and Technology (S70)
Chemistry (S37,S38)
Nuclear Materials (S36)
Environmental & Earth Sciences (S54,S58)
Life & Environmental Sciences (S60-S63) Non-Nuclear Energy, Economic, Legal & Social (S01-S04,S08-S10,S13-S17,S20, S24-S25,S29,S30,S99) Isotopes (S07)
Safeguards (S98)
Nuclear Fuel Cycle & Radioactive Waste (S11,S12)
Nuclear Power & Safety (S21,S22)
0 5,000 10,000 15,000 2000 1999 1998 1997 1996
29TH CONSULTATIVE MEETING INIS PROGRESS AND ACTIVITY REPORT OF INIS LIAISON OFFICERS PAGE 23
Input to INIS Database in 2000 by Year of Publication
Volume 31 (2000) - Total No. of Records 65719
* 1990 274
1991 142
1992 61
1993 202
1994 325
1995 663
1996 2040
1997 4136
1998 11303
1999 25877
2000 20696
0 10,000 20,000 30,000
* 274 records were entered with publication year 1970 - 1990
INIS PROGRESS AND ACTIVITY REPORT 29TH CONSULTATIVE MEETING PAGE 24 OF INIS LIAISON OFFICERS
INIS Database Timeliness Year of Publication in Each Announcement Year Volume 21 (1990) - Volume 31 (2000)
100,000 95,579 91,927 90,000 88,956
80,516 80,756 78,986 80,000 77,084 76,560
70,000 67,857 65,719
61,233 60,000
50,000
40,000
30,000
20,000
10,000
0 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 (Vol.21) (Vol.22) (Vol.23) (Vol.24) (Vol.25) (Vol.26) (Vol.27) (Vol.28) (Vol.29) (Vol.30) (Vol. 31)
Publ.year=Ann.year Publ.year=Ann.year-1 Publ.year=Ann.year-2 Publ.year=Ann.year-3 Publ.year=Ann.year-4 and more
29TH CONSULTATIVE MEETING INIS PROGRESS AND ACTIVITY REPORT OF INIS LIAISON OFFICERS PAGE 25
B. INIS Section 1999 Financial Performance Report and 2001 Financial Plan
2000 2001 (Plan)* (Plan)
Staff Costs Salaries – Established posts – P 946,200 1,029 100 Temporary Assistance – P 43,400 43,400 Salaries – Established Posts – GS, M&O 958,300 928,400 Temporary Assistance – GS 0 0 Common Staff Costs 796,200 881,000 Overtime 0 1,700 Sub-total, Staff Costs 2,744,100 2,883,600 Travel Costs Travel – Staff 48,000 45,200 Travel – Non-staff 130,700 128,300 Sub-Total, Travel Costs 178,700 173,500 Other Direct Costs Interpretation Services 16,000 14,700 Representation and Hospitality 3,900 4,000 Training 9,700 17,400 Equipment: Purchased 86,400 83,300 Supplies and Materials 88,900 86,300 General Operating Expenses 69,600 41,900 Contracts 362,100 176,400 Miscellaneous 35,500 20,200 Sub-total, Other Direct Costs 672,100 444,200 Shared Costs Translation Services 31,900 13,800 Printing and Publishing Services 139,000 125,000 Data Processing Application Services 142,200 88,900 Sub-Total, Shared Costs 313,100 227,700 Total 3,908,000 3,729,000
* The actual expenditures have not been received at the time of writing.
INIS PROGRESS AND ACTIVITY REPORT 29TH CONSULTATIVE MEETING PAGE 26 OF INIS LIAISON OFFICERS
C. INIS SECTION — STAFF OF THE INIS SECTION (MARCH 2001)
INIS SECTION
Head, INIS Section
Vacant Secretary: B. Mayer
Systems Analyst
Y. Turgeon
Bibliographic Subject Control Centre Services Clearinghouse Computer Support Control Unit Unit Unit Unit Group
Superv.: S. Rieder Head: Vacant Head: T. Atieh Head: A. Tolstenkov Head: S. Magliulo
Secr. N.Dreihann- Secr. K. Epperson Secr. G. Zamirovskaia Holenia Thesaurus Spec.: Techn.Info.Officer: Doc.Delivery Group W. Ziegler Documentation: G. Thoeming W. Mandl Senior Doc.Clerk: L. Iliev A. Agius Subject Specialists Info. Officer: D. Pertot-Sinozic N. Gyasi L. Dessyllas (P/T) A. Kist G. Queiroz R. Kunz V. Yurpalov (TA) R. Eder Vacant IAEA Liaison R. Foerster- N. Marinkovic Officer, OECD/NEA, Imaging Group Romswinckel B. Negeri France Superv.: Vacant L. Goscinski Documentation J. Galan L. Binder Superv.: Vacant R. Shah (TA) Y. Reynaud B. Jonas Senior Doc. Clerk: G. St. Pierre J. Jaramillo S. Oezhan M. Wolodimiroff Doc.Clerk. E. Aldover B. Krznaric T. Kalapurackal
29TH CONSULTATIVE MEETING INIS PROGRESS AND ACTIVITY REPORT OF INIS LIAISON OFFICERS PAGE 27
D. INIS INPUT
D.1 Volume of Input The total number of records announced in the INIS Database volume 31 (2000) was 65,719. A total of 86 Members sent input for volume 31 (2000). The following Members provided NO input for calendar year 2000: Member States International Organisations 1998 1999 2000 1998 1999 2000 Algeria Congo5 Albania AAEA CEC/Euratom AAEA Bolivia Cameroon Algeria CEC/Euratom ICRP CEC/Euratom Congo5 Ethiopia Arab Emirates CERN IIASA CTBTO Cameroon Greece Bangladesh FAO OAU EC Colombia Iraq Cameroon ICRP WEC FAO Ethiopia Kuwait Congo5 IIASA WMO ICRP Greece Latvia Cyprus ISO WONUC ICSTI Guatemala Libya Ethiopia OAU IIASA Indonesia Madagascar Greece UNIDO ISO Iraq Mali Iraq WEC OAU Kuwait Mongolia Kuwait WHO UNIDO Latvia Panama Libya WMO UNSCEAR Libya Qatar Madagascar WEC Madagascar Saudi Arabia Mali WMO Mali Senegal Mongolia WONUC Mongolia U.A. Emirates Panama Nicaragua Uganda Qatar Panama Viet Nam Senegal Portugal Yemen Singapore Saudi Arabia Zambia Tunisia South Africa Uganda Sri Lanka Yemen Tunisia Uganda Venezuela Viet Nam Yemen Zambia INIS Liaison Officers of 31 countries were contacted during the year to remind them that they did not send any records since the beginning of the year 2000. As a result of this activity, 8 countries have sent input.
5 Congo Democratic Republic is the former Zaire
INIS PROGRESS AND ACTIVITY REPORT 29TH CONSULTATIVE MEETING PAGE 28 OF INIS LIAISON OFFICERS
D.2 Non-Conventional Literature on CD-ROM and Microfiches In 2000 (volume 31), INIS received 12,468 cited references of non-conventional literature. The full text of these were available from INIS and found on 29 CD-ROMs and microfiches. The following table contains documents processed by the Secretariat during the past five years. 1996 1997 1998 1999 2000 Total Titles 10,125 7,977 6,673 12,671 5,083 42,529 Microfiche 16,273 11,242 9,238 13,173 7,097 57,023 Ref. Numbers 26,971 26,086 15,153 19,956 12,468 100,634 Pages 1,044,906 669,136 447,625 646,594 352,711 3,160,972
NCL in INIS database - status end 2000
All Vol. 31 NCL 696,946 24,563 NCL available from INIS 567,131 12,992 D.3 Input Media E-mail and FTP are the preferred methods to submit input: 69 centres used e-mail, 15 used FTP, 10 diskettes, 7 LAN and 1 worksheet. D.4 IAEA Input In the year 2000, the INIS Secretariat prepared 3374 items of input from publications of the IAEA and other UN organizations, representing five percent of the total annual input. D.5 Input with FIBRE During 2000, 85 INIS Members used FIBRE, 3 more than in the previous year. The majority uses FIBRE to create records, although a few use this software only to check data. D.6 Submission of NCL (in Electronic Form and in Hard Copy) The total number of NCL documents submitted during the year 2000 was 5,199. While 2,653 documents have been submitted in the traditional format, i.e. in print, 2,546 have been submitted in electronic format (as scanned images in TIFF format using CCITT group IV compression as required in INIS Technical Note No133). The majority of scanned images have been submitted by the US input centre (1,280 documents), followed by Mexico (326), France (237), Japan (202), Argentina (127), China (93), Bulgaria (82), Canada (75), Russian Federation (30), Sweden (27), Italy (19), Peru (13), Pakistan (8), Nicaragua (6), Costa Rica (5), Belarus (2), Brazil (2), Colombia (2), Ecuador (2), Uruguay (2), Venezuela (2), Bolivia (1), Estonia (1), Malaysia (1) and International Atomic Energy Agency: (1). The INIS Clearinghouse and the Bibliographic Control Unit have continued providing assistance to the Centres submitting electronic image.
29TH CONSULTATIVE MEETING INIS PROGRESS AND ACTIVITY REPORT OF INIS LIAISON OFFICERS PAGE 29
E. INPUT PROCESSING SUPPORT E.1 Authorities E.1.1 Maintenance of the Journal Authority The INIS Journal Authority Maintenance Subsystem on the client/server platform will be upgraded to a 32-bit environment during 2001. E.1.2 Journal Titles Publication Three cumulative supplements of the IAEA-INIS-11: INIS Authority List for Journal Titles were produced in 2000. They were sent to the INIS Centres in March, June and October 2000. Supplement No. 1 covered journal titles added and/or changed in the period January – March, Supplement No. 2 covered titles for January – June and Supplement No. 3 covered titles for January – October 2000. The 27th Revision of IAEA-INIS-11: INIS: Authority List for Journal Titles was published at the end of 2000 containing 12,512 titles. Journals Regularly Scanned & Key Journals The INIS Journal Authority records have been updated according to the information received from Liaison Officers. ‘INIS List of Journals Regularly Scanned and Key Journals for 2001’ was produced and sent to all INIS Centres as an attachment to INIS Information Letter No 176 in February 2001. E.1.3 INIS Thesaurus and the Joint International Reference Series The Joint International Reference Series, comprising the new Joint Subject Category Guide, the Joint Manual for Subject Analysis, and the Joint Thesaurus have been approved for publication by the Secretariat and will be published this year. The INIS Thesaurus and the ETDE Thesaurus now contain identical sets of descriptors. The merger of the two books was completed in April 2000, and the word block corrections that were recommended by the Joint INIS/ETDE Technical Committee were finalized during the year 2000. The final form of the Joint International Reference Series Thesaurus was accepted by the Joint Technical Committee at its meeting in October 2000. Maintenance of the new Thesaurus will be co- ordinated in the future with the ETDE Operating Agent. E.1.4 Subject Categories and Scope Descriptions The new subject categories have been in use for the year 2000, and the new categories have been used to generate the Input by Subject Area statistics that appear elsewhere in this report. The INIS Quality Assurance program for monitoring of input has been modified for use with the new categories and is working successfully. The Secretariat reviewed 12,971 records that were indicated by the quality assurance program. E.2 Database Quality Assurance In order to assure the high quality of the common database, the INIS Secretariat, acting on behalf of its Members, carefully considers the major quality aspects of input with regard to: • Completeness of coverage • Timeliness • Consistency
INIS PROGRESS AND ACTIVITY REPORT 29TH CONSULTATIVE MEETING PAGE 30 OF INIS LIAISON OFFICERS
• Bibliographic Description and Subject Analysis
E.2.1 Completeness of Coverage As a result of checks performed by the INIS Secretariat to identify items relevant to the INIS subject scope but not included in the INIS database, 18 letters were sent to INIS Liaison Officers asking for the submission of the 31 missing publications. In addition to this, as part of the startup process for the voluntary contributions, the Secretariat processed a number of electronic records from Institute of Physics, British Nuclear Energy Society, Nuclear Technology Publishing, and Elsevier Science B.V., amounting to a total of 6205 records. Based upon an agreement between the INIS Secretariat and the British Library whereby we receive on a monthly basis a file of bibliographic records (together with the hard copies of abstracts) of British non-conventional literature included in the SIGLE database, the Secretariat processed (including subject analysis and indexing) a total of 1931 items of input. In return, the Secretariat sent back the original files received from the British Library according to their requested format.
E.2.2 Timeliness The following table gives an overview of the average time lag (in months) for the past five volumes by type of literature. Type of record Vol. 26 Vol. 27 Vol. 28 Vol.29 Vol.30 Vol.31 1995 1996 1997 1998 1999 2000 Journal 7 8 7 7 8 11 Book 11 8 12 16 21 15 Report 8 9 11 9 14 14 Patent 10 8 6 5 6 13 Miscellaneous 17 15 14 17 18 17 All records * 9 9 9 9 13 13
Time lag = date of inclusion in the database - publication date (in months). It should be noted that the inclusion of electronic records of backlog journal articles causes a temporary increase in the lag time, which should decrease again when the backlog is current.
E.2.3 Consistency Because of the high degree of decentralisation, special efforts are devoted to ensure the consistency of INIS and its database. The INIS Secretariat therefore publishes and updates the Reference Series with twenty-three manuals on INIS rules, standards, guidelines, etc. Some manuals from the INIS Reference Series have been revised, supplemented or updated during the reporting period (see Section A of this report).
E.2.4 Quality Check of Subject Analysis and Bibliographic Description In 2000, the Bibliographic Control Unit continued to provide assistance to those Centres who encountered difficulties in preparation and submission of input records.
* Includes more than 99% of total input.
29TH CONSULTATIVE MEETING INIS PROGRESS AND ACTIVITY REPORT OF INIS LIAISON OFFICERS PAGE 31
In 2000, 8002 items of input were checked for quality of subject analysis and, if necessary, corrected by the Subject Specialists. As a result of manual checks of these items by the Subject Specialists, 28 were withdrawn (out of INIS scope) and Quality Check letters were sent to the respective inputting centres.
E.2.5 Voluntary Contributions of Input by Member States Technical Note No.152 was sent to all Member States inviting them to participate in the voluntary input of the backlog of articles from the core scientific journals. Forty-four positive replies and four negative replies were received. Because the voluntary offers were “profiled” to include only records from specific subject areas, it was not possible in every case to provide records matching the requested profile. As a result, records were sent officially to 32 Member States, and the total voluntary contribution received from 27 of these Member States was 2202 records. The Member States that volunteered (either in response to Technical Note no. 152, or verbally during the last INIS Liaison Officers’ Meeting or by e-mail) to contribute were: Algeria, Argentina, Australia, Austria, Bangladesh, Belarus, Belgium, Bulgaria, Cuba, Cyprus, Ecuador, Egypt, Hungary, India, Japan, Kazakhstan, Malaysia, Mexico, Moldova, Pakistan, Paraguay, Peru, Poland, Portugal, Romania, South Africa, Syria, Turkey, Uganda, Ukraine, Uzbekistan, Venezuela.
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F. OUTPUT PRODUCTS AND SERVICES F.1 INIS Web Site The INIS Secretariat launched its first Web site in 1996. A new version of the INIS Web site is currently under preparation. The objective of this new version is to further enhance the promotion of INIS by offering a more friendly and easy to navigate site, which will include concise information about the system, while insuring higher and proper visibility on the Web. The INIS Members’ Area continued to be maintained and updated with the relevant information, mass correspondence, current Manuals, and meetings documents. In addition, the presentations, lectures and photos of the INIS Liaison Officers’ meeting, and the INIS Training Seminar have all been posted on the site. The INIS Secretariat has received several comments from the INIS Liaison Officers on their satisfaction and appreciation of this service. F.2 INIS Database on the IAEA Internet Site The full INIS Database was launched on the Internet officially in October 1998 under a modern Web-based user-friendly retrieval software. The Database under this platform continued to be accepted world-wide and many more users have been registered. The pricing policy as recommended by the 26th Consultative Meeting of the INIS Liaison Officers continued to be the policy that the INIS Secretariat is implementing to accommodate the various types of users and access defined in the policy. Based on: • the recommendation of the 10th Advisory Committee for INIS, December 1998, concerning the free access to the Database; and • on the replies received from the INIS Liaison Officers to INIS Technical Note No. 141, 1999-03-17, and • on the approval received during the 27th Consultative Meeting of the INIS Liaison Officers, May 1999, on the need to expand free access within the INIS Liaison Officers’ organizational confines beyond the staff working strictly on INIS-related activities, which was basically valid within the INS Centres only, free access was expanded to cover the INIS Liaison Officer’s organisational confines. The INIS Liaison Officers were informed of this expansion through INIS Technical Note 142, 1999-06-28, and the INIS Secretariat modified the License Agreements for INIS Members reflecting this new approach and sent it to all INIS Liaison Officers. At the time of writing, 62 INIS Liaison Officers (out of 98 registered INIS Liaison Officers) submitted the modified License Agreement duly completed and signed. There were 18 paid site subscriptions and 9 paid single user subscriptions. In October 2000, the INIS Secretariat announced the provision of access by IP address to the INIS Database on the Internet to the INIS Liaison Officers through INIS Technical Note No. 154, 2000-10-12. All paid subscribers were also informed. Access was provided for 26 sites under Free Site License and for 5 sites under Paid Site Subscriptions. At the time of writing, the total number of authorised users of the INIS DB on the Internet was 56,981 (see Table 1 below).
29TH CONSULTATIVE MEETING INIS PROGRESS AND ACTIVITY REPORT OF INIS LIAISON OFFICERS PAGE 33
Table 1. Subscriptions to INIS Database on Internet as of end-February 2001 (Free & Paid)
PAID PAID FREE INIS Member subscriptions Authorized Users Authorized Users Countries LICENSED for Free Access Algeria Argentina 1 site 1 203 Armenia 2 Australia 2 site 25 012 200 Austria 1 site 1 500 30 Bangladesh 1 Belarus 3 Belgium 3 Brazil 482 Bulgaria 1 site 38 60 Canada 1 single 1 3 000 Chile 62 China 7 Colombia 20 Costa Rica 1 Croatia 10 Cuba 5 Cyprus 2 Czech Republic 2 single, 1 site 76 3 Denmark 50 Ecuador 2 Egypt 1 Estonia 1 Ethiopia 3 Finland 1 site 1 50 France 1 single, 1 site 1 301 1 500 Germany 2 Greece 1 Guatemala 1 Hungary 2 India 1 Indonesia 3 Iran 1 single 1 30 Iraq: not currently applicable Ireland 15 Israel 30 Italy 20 Japan 500 Kazakhstan 3 Kenya 2 Korea, Republic of 1 single 1 2 000 Kuwait 1
INIS PROGRESS AND ACTIVITY REPORT 29TH CONSULTATIVE MEETING PAGE 34 OF INIS LIAISON OFFICERS
PAID PAID FREE INIS Member subscriptions Authorized Users Authorized Users Latvia 1 Lebanon 1 Libyan Arab Jamahiriya 1 Lithuania 1 Malaysia 1 Mexico 2 Mongolia 1 Morocco 2 Netherlands 2 New Zealand 3 Nicaragua 1 Nigeria 1 Norway 1 site 1 10 Pakistan 7 Paraguay 1 Peru 1 Philippines 55 Poland 5 Portugal 255 Qatar 1 Republic of Moldova 1 Romania 10 Russia 3 Saudi Arabia 5 Senegal 1 Singapore 1 Slovakia 1 site 24 1 Slovenia 1 site 56 1 South Africa 60 Spain 1 single 1 500 Sudan 5 Sweden 1 single, 1 site 33 4 Switzerland 1 site 10 300 Syrian Arab Rep 4 Thailand 1 TFYR of Macedonia 1 Tunisia 18 Turkey 1 site 3 500 1 Ukraine 3 United States of America 1 single, 3 site 6 504 2 800 Uruguay 1 Venezuela 16 Viet Nam 1 Yugoslavia 1 Countries NOT LICENSED for Free Access Albania Bolivia Cameroon Democratic Rep Congo Ghana Jordan
29TH CONSULTATIVE MEETING INIS PROGRESS AND ACTIVITY REPORT OF INIS LIAISON OFFICERS PAGE 35
PAID PAID FREE INIS Member subscriptions Authorized Users Authorized Users Madagascar Mali Myanmar Panama Sri Lanka Uganda United Arab Emirates United Kingdom 1 site 1 Uzbekistan Yemen Zambia Totals in Member States 9 single, 18 site 38 062 12 403 Int’l Organizations LICENSED for Free Access AAEA (Tunisia) 4 CERN (Switzerland) 1 500 CTBTO (Austria) * n/a n/a n/a FAO (Italy) 1 IAEA (Austria) * n/a n/a n/a ICRP (UK) 1 IIASA (Austria) 1 JINR (Russia) 3 000 OECD/NEA (France) 1 UNIDO (Austria) * n/a n/a 4 UNSCEAR (Austria) * n/a n/a n/a WHO (Switzerland) 2 000 WMO (Switzerland) 4 Int’l Organizations NOT LICENSED for Free Access EC (Luxembourg) ICSTI (Russia) ISO (Switzerland) OAU (Ethiopia) WEC (Austria) WONUC (France) Totals in international 0 single, 0 site 0 6 516 organizations
TOTALS IN INIS MEMBERS 27 subscriptions 38 062 18 919
In addition to the regular maintenance and weekly updates, the INIS Secretariat continued the enhancements of the Database to fulfil the user needs and requirements. The following are the major ones: 1 - Introducing the access by IP address; 2 - Link to additional NCL full texts documents; 3 - Special feature allowing users with IP access to have access to their “Saved Queries”;
* INIS Members located at the Vienna International Centre (VIC) have free access to the Database without the requirement of registration.
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4 - Links within the Journal Titles; 5 - On-line availability of the “Manual for Online Retrieval from the INIS Database on the Internet” As a result of those improvements and the different enhancements introduced during the course of the year, much increased usage was reported on our Log system. In addition the INIS Secretariat started the preparation of a user survey through the preparation of relevant questionnaire. The plan is to distribute the questionnaire in early April 2001 to reach the maximum number of users. The INIS Secretariat continued to send the Liaison Officers of those INIS Members States where paid subscriptions to the Database exist, reports on the subscriptions that have been taken out in their countries. These reports are sent to the respective Liaison Officers every six months, provided that changes have occurred in the number of registrations since the last report. Such reports can be sent more frequently, if needed. The announcement on the INIS Home Page offering the possibility of applying for free access to INIS Database for nuclear energy-related conferences and training events, continued to be available. Such an offer benefits the participants, who may perform on-the-spot retrieval from INIS, and it also promotes INIS to a targeted world-wide audience. Registration is naturally dependent upon the option chosen by the Liaison Officers that indicates their authorization, or otherwise, for access within their boundaries. During the course of 2000 and until the time of writing there have been 37 such registrations issued and provided for different conferences and training events. With INIS Technical Note 132, the Liaison Officers were asked to indicate their decision concerning access authorisation for prospective subscribers within their national boundaries, or organisational confines in the case of an international organisation. Ninety-eight (98) responses received are summarised below: Option 1: Liaison Officer gives blanket authorisation: chosen by 45 Member States and 8 international organisations. Option 2: Liaison Officer to authorise each individual subscriber: chosen by 38 Member States and 1 international organisation. Option 3: Access requests to be referred to the Liaison Officer: chosen by 6 Member States and 1 international organisation. As implied by the polling of Liaison Officers by means of Technical Note 132, the exclusive right of Liaison Officers to offer services based on INIS products to users within their national boundaries or organisational confines will, of course, continue to be respected. Depending on which of the above options was chosen by individual Liaison Officers, subscribers will be provided with registration(s) only with the prior approval of the relevant Liaison Officer. Staff members of the VIC organisations have free access to the Database and without the requirement of registration. Retrieval service for non-registered end-users: the INIS Secretariat continued to offer free ad-hoc retrieval service for staff of the VIC organisations and the Permanent Missions, for Fellows and Scientific Visitors at the IAEA, for organisers and participants of IAEA meetings, for UN organisations, and for requesters in developing countries. In 2000, a total of 18 such searches were made. In addition, participants in several in-house and outside international conferences were provided with sample searches.
29TH CONSULTATIVE MEETING INIS PROGRESS AND ACTIVITY REPORT OF INIS LIAISON OFFICERS PAGE 37
Table 2. INIS Database on the Internet at the IAEA Host Usage Statistics from 1 January to 31 December 2000 Number of Documents Number of Documents INIS Member requests displayed INIS Member requests displayed AAEA 80 23 Mexico 123 79 Argentina 2,528 1,257 Morocco 19 5 Australia 3,740 1,809 New Zealand 486 251 Austria 894 467 Nicaragua 84 8 Belgium 454 247 Nigeria 1 0 Brazil 5,889 3,183 Norway 117 115 Bulgaria 1,288 1,009 Paraguay 84 23 Canada 4,047 2,605 Peru 67 43 Chile 2,450 499 Poland 5 2 Costa Rica 69 15 Portugal 230 241 Cuba 125 123 Romania 314 16 Czech Republic 5,473 2,613 Russian Federation 358 119 Denmark 385 276 Saudi Arabia 95 4 Ecuador 8 3 Slovakia 653 169 Egypt 62 9 Slovenia 141 77 Estonia 140 45 South Africa 1,940 1,001 CERN 892 261 Spain 5 0 Finland 3,934 2,426 Sweden 662 445 France 1,185 492 Switzerland 1,116 775 Germany 56 26 Syrian Arab Republic 43 50 Indonesia 1 0 TFYR of Macedonia 105 5 ICRP 202 46 Tunisia 77 18 IIASA 392 112 Turkey 586 169 Iran, Islamic Rep. of 68 14 United Kingdom 1,397 1,167 Ireland 271 179 UN 20 7 Israel 2 0 United States of America 5,439 4,026 Italy 39 10 Uruguay 11 0 Japan 1,020 521 Venezuela 47 17 JINR 575 388 IAEA (external) * 3,384 2,595 Kazakhstan 25 8 Total External 54,244 30,166 Korea, Rep. of 263 66 IAEA (internal) 72,746 59,830 Malaysia 78 7 TOTAL 126,990 89,996
* Includes staff members of the INIS Members located at the Vienna International Centre (CTBTO, UNIDO, UNSCEAR) as well as INIS test and demo registrations provided for conferences and training seminars.
INIS PROGRESS AND ACTIVITY REPORT 29TH CONSULTATIVE MEETING PAGE 38 OF INIS LIAISON OFFICERS
F.3 INIS Database on CD-ROM The INIS Secretariat has successfully reviewed the contract with SilverPlatter for the production of the INIS Database on CD-ROM, under very favourable conditions.
F.3.1 Free Copies At the time of writing, eighty eight (88) Member States and eight (8) International Organisations are receiving each two free subscriptions to the INIS Database on CD-ROM. Seventy two (72) IAEA staff members are also receiving a free copy of the INIS Database on CD-ROM. The INIS Secretariat would appreciate it to receive from the INIS Liaison Officers their statistics for inclusion in this report in February of each year. We will also continue to remind the Liaison Officers of this task at the beginning of the year.
Table 3: 2000 Statistics On The Usage Of The INIS Database On CD-ROM Country Name/ Number of search Number of operational Number of full text International Organization requests handled SDI queries (INIS NCL) supplied Argentina 20948 - 199 Australia 400* 30 300+ Belarus 134 23 37 Brazil N/A N/A 1983** Bulgaria 300 - 35 Canada N/A 504# N/A China 775 40 22879 pages Croatia 197 115 126 Czech Republic 17 0 280 Denmark 0 0 0 Estonia 27 N/U 18 Finland - - - France 6,400 25 200 Germany N/U N/U N/U Ghana 30 10 7 Hungary 62 2 0 India 700 0 250 Indonesia 3,307 200 10,838 Iran N/U N/U 120 Israel N/A N/A 150 Italy 40 20 20 Japan 80,092 N/U N/A Jordan 3,805 N/U N/U Kazakhstan 220 N/U 650 Korea N/A 994 43 Lebanon 69 38 2 Mexico 153 - 48 Moldova 12 2 0
29TH CONSULTATIVE MEETING INIS PROGRESS AND ACTIVITY REPORT OF INIS LIAISON OFFICERS PAGE 39
Country Name/ Number of search Number of operational Number of full text International Organization requests handled SDI queries (INIS NCL) supplied New Zealand 18 18 0 Norway - - - Pakistan 320 94 350 Peru 629 53 307 Philippine 23 27 252 Poland 65 2 17 Portugal N/A 0 208 Russia 1,400 41 300 Slovenia - - - Spain 600 60 300 South Africa N/A 19 831 Sri Lanka 20 5 - Syria 374 42 63 Sweden 20 0 179 Switzerland N/A N/U N/U TFYR of Macedonia 8 - 1 Turkey 2000* - 200 Uganda 42 0 0 USA N/A N/A N/A Uzbekistan 460 120 76 Venezuela 5 0 6 Vietnam 53 0 0 Zambia 15 504 45 ICSTI 20 0 0
NOTES Bold figures are estimates provided by the INIS Liaison Officer. N/A represents non-availability of statistics while the services were provided to the users. N/U represents country did not use the product. - represents no figure provided. * Most of the searches are not recorded since are done by the users (quite a few still prefer the CD- ROM!) from their desktop. ** The Database on CD-ROM is networked and made available to the users through the Internet. Exact statistics not available but an estimate of about 500 regular users. + In addition to those supplied from their microfiche and hard copy collection. # 504 profiles in total for the whole year, average from 39-45 per month.
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F.3.2 Paid subscriptions At the end of 2000 there were 178 current paid subscriptions in 38 INIS Member States. At the time of writing the current paid subscriptions amount to 175 from 35 INIS Member States. The procedure for the production and sale of the INIS Database on CD-ROM was introduced as of January 1997, when the INIS Section started distributing the product from Vienna. INIS Section has received 100 responses to the INIS Technical Note No. 122 Distribution and sale of the INIS Database on CD-ROM from the INIS Liaison Officers indicating their options for the sale of the product.
Option Number of Price countries Option 1 9 Basic 28 + 15% 0 + 10% 3 + more than 15% 1 + 25% 0 + 30% 10 N/a * Subtotal: 51 Option 2 1 basic 1 + 15% 5 + 20% 0 + more than 30% Subtotal: 7 Option 3 40 basic No option ** 2 --- TOTAL: 100 Notes Option 1: The INIS Liaison Officers decided to take the responsibility for the distribution and sale of the product within their countries. Option 2: The INIS Liaison Officers decided to delegate the responsibility for the distribution and sale of the product to a designated agent. Option 3: The INIS Liaison Officers decided to delegate the responsibility for the distribution and sale of the product to the INIS Secretariat.
* Information about prices is not available. ** Two international organisations replied indicating that no sale was expected.
29TH CONSULTATIVE MEETING INIS PROGRESS AND ACTIVITY REPORT OF INIS LIAISON OFFICERS PAGE 41
Paid subscriptions to the INIS Database on CD-ROM at end-February 2001 Countries/Organizations Number of subscriptions Argentina 3 Australia 8 Austria 2 Belgium 3 Brazil 6 Canada 6 China 14 Croatia 1 Czech Republic 8 Finland 3 France 15 Germany 6 Hungary 4 India 9 Iran 2 Israel 1 Italy 2 Japan 23 Jordan 1 Netherlands 4 Norway 1 Pakistan 4 Poland 2 Qatar 1 Russian Federation 8 Slovak Republic 3 Slovenia 1 South Africa 2 Spain 3 Sweden 7 Switzerland 7 Ukraine 1 United Kingdom 9 United States 8 Total number of subscriptions 178
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F.4 Distribution of INIS Atomindex Files via FTP Server and the INIS Output on In-house produced CD-ROM During 2000, 100 INIS Liaison Officers who have provided us with their e-mail addresses were informed weekly of the availability on the IAEA FTP Server of the new INIS Atomindex ASCII files in the standard ISO-2709 format. To reduce transfer time, all the files are compressed with PKZIP/UNZIP Utilities 2.04g, which are also available on the server. The INIS Secretariat continued the production of the INIS Output on In-house produced CD- ROM every two weeks during 2000. During 2000 up to October 20 INIS Liaison Officers were receiving this product. Table 4, in four parts, contains the statistics received from INIS Members on services provided from the FTP Server or INIS Output on In-house produced CD-ROM in 2000 RESGEN software continues to be available on the IAEA FTP Server, and is included on each CD-ROM. RESGEN, a PC software tool, was kindly provided by the ILO of the Czech Republic at the end of 1997, and is designed to perform SDI search and retrieval from INIS Atomindex ASCII files. RESGEN is provided with a Manual. Although the commands are in Czech language, they are explained in English in page 4 of the Manual.
OF 29 TH INIS L
Table 4 (Part 1) External Members's Statistics on Usage of INIS Atomindex made from C the IAEA/INIS FTP Server and/or In-house produced CD-ROMs ONSULTATIVE IAISON External INIS Member Downloading Timespan hosted or Connect References References SDI References printed or Full text [and Host] frequency per batch processing hours displayed printed or executions downloaded from SDI supplied month online downloaded executions O FFICERS
(1) (2) (3) (4) (5) (6) (7) (8) (9) M Argentina - - 2,060.00 - - - - 199 EETING Austria bi-weekly - - - - 1,814 11,000 -
Brazil - ** ** ** 10,004225,404 1983* Canada weekly 1971 to present - - - 980 18,100 - Croatia bi-weekly - 38.00 814 814 85 250 126 Czech Republic bi-weekly recent month - - - 228 7,021 * France bi-weekly ------200 Germany weekly 1970 to present 130.43* 6615** 2976** 1704** incl. in 6 368*** Hungary occasionally 0 0.00 0 0 0 0 0 Iran - - - 520 2600 pages - - 120 Israel ------150 Italy weekly 1998 to present 40.00 2000 500 20 150 20 Japan weekly 1974 to present 2,468.00 Incl. in 6 530,157 1,620 35,407 - Korea, Rep. of [KAERI] bi-weekly 1974 to present n/a n/a n/a 8,920 208,708 43 Mexico bi-weekly March 1981 to 1,5 13 13 509 1,872 - present New Zealand - 1970 to present n/a 162 270 18 210 0 Pakistan bi-weekly 1970 to present 480.00 32,000 16,000 1,128 56,400 350 INIS PROGRESS AND ACTIVITY REPORT ANDACTIVITY INIS PROGRESS Poland weekly 1970 to present 72.00 - 1345 - 454 17 Sweden bi-weekly ------179 USA [DIALOG + Internal] weekly 1976 to present n/a n/a n/a n/a n/a n/a USA [ETDEWEB and - 1995 to present 23,891.00 - - - - * Information Bridge] (Logins) Zambia On demand 1997 to present - - 94 2,184 94 45 ICSTI - 1970 to present - - 250 - - - TOTAL 29,179.4342,124 555,019 29,214565,070 3,601 P
AGE 43
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NOTES
- : no information was provided. n/a: statistics not available while the services were provided to the users. BRAZIL * Total number of copies including references retrieved from SilverPlatter CD-ROM, from access via Internet at IAEA and from SDI service. Considering both, NCL and conventional Documents, 4,545 copies were supplied. ** Nowadays the INIS Atomindex is just used for SDI service. CZECH REPUBLIC * The INIS Secretariat sends the results (references) from the SDI queries to the end users. If the end user wants an NCL document, he or she sends an order to our NCL Document Delivery Service. We are unable to distinguish between orders based on the results of an SDI search, on the customer's use of INIS on the Internet, and on any other source of information leading to that particular NCL document. In other words: the INIS Secretariat provided a total of 280 NCL documents to end users in 2000 but do not know what fraction of that numbers is attributable to SDI executions. General comment: Please note that there are 9 subscribers to the INIS Database on CD-ROM in the Czech Republic and 3 subscribers to the INIS Database Online, and it is believed that the core of utilisation of the INIS Database lies with them; Zbraslav's role is much more on the input side than on the output side now. The Library of the Nuclear Research Institute Rez provides Internet access to INIS for the scientists of that Insititute; according to information we have available, this service is quite intensively used. GERMANY * Connect hours are based on the online usage for INIS database and the percentage of INIS information in the total ENERGY database. ** INIS only. *** a) Online orders: 181, b) Document delivery, Microfiches: 187. JAPAN In Japan there exist two online hosts serving the INIS database for domestic users. The one is the JAERI online service which is available only to JAERI personnel free of charge. The other is STN International from 1993. Since the STN's INIS statistics of each country including Japan would be provided by Germany, we provide the usage statistics of JAERI in-house online and SDI service which is open to users outside and inside JAERI. SWEDEN The data are used to create a reports database, not for literature searches. USA * ETDEWEB and DOE Information Bridge counts in the following table represent all user logins and fifty percent of the electronic full-text reports (NCL) downloaded.
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Table 4 (Part 2) from Germany: Online Usage Statistics for INIS Database on STN International in 2000
Country Connect Hours Online Offline SDI * Online Orders Displays Prints Belgium 8.88 1292 0 0 Canada 1.16 59 0 0 Denmark 0.13 0 0 0 Finland 2.69 352 128 97 for Full Texts France 23.03 2445 108 628 resulting Germany 62.80 6615 2976 1704 from INIS Italy 0.55 15 0 42 Database at Japan 39.13 4571 0 0 STN Karlsruhe Netherlands 2.25 93 405 122 181 Norway 0.56 0 30 56 (all countries) South Africa 1.47 0 192 147 Spain 0.25 47 0 0 Sweden 0.98 112 66 50 Switzerland 0.33 30 0 0 United Kingdom 3.35 574 0 48 ESA/EINS Gateway 36.51 1741 0 146 Others 0.27 7 0 0 INIS Total 184.34 17953 3905 3040 181
Table 4 (Part 3) from Germany: Online Usage Statistics for the INIS and ENERGY Databases on STN International in 2000 Country INIS Database Connect ENERGY Database Total Connect Hours Hours Connect Hours ** Belgium 8.88 7,15 16,03 Canada 1.16 1,17 2,33 Denmark 0.13 2.69 2.82 Finland 2.69 5,51 8,20 France 23.03 18,98 42,01 Germany 62.80 67,63 130,43 Italy 0.55 0,010,56 Japan 39.13 1,89 41,02 Netherlands 2.25 31,48 33,73 Norway 0.56 0,15 0,71 South Africa 1.47 0,00 1.47 Spain 0.25 0,61 0,86 Sweden 0.98 2,74 3,72 Switzerland 0.33 0,70 1,03 United Kingdom 3.35 8,22 11,57 ESA/EINS Gateway 36.51 0,00 36,51 Others 0.27 0,25 0,52 TOTAL 184.34 149,18 333,52
* Number of SDI profiles in 2000: profiles x 12 … 24 depending on updates. Number of SDI prints included. ** Statistics are based on the percentage of INIS information in the total ENERGY database.
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Table 4 (Part 4) from USA: Breakdown by country, INIS usage on Dialog and Internal Non-Web Systems in 2000 Country User Logins Full -Text Reports (NCL) downloaded Belgium 134 25 Brazil 1487 262 Canada 2960 161 Denmark 1650 138 Finland 1049 156 France 746 87 Germany 32 9 Italy 552 220 Japan 421 122 Korea, Republic of 48 7 Mexico 1989 376 Netherlands 948 207 Norway 1844 270 Spain 1505 432 Sweden 1428 220 Switzerland 908 68 United Kingdom 1053 216 United States 168141 79365 IAEA 637 5 Total for all countries 187532 82346
Notes 1. Statistics are based on the percentage of INIS information in the total EDB database. 2. Some of DOE/OSTI’s data are not included due to unavailability.
F.5 Non-Conventional Literature on CD-ROM and on Microfiche
F.5.1 Ad-hoc orders External distribution Year 1996 1997 1998 1999 2000 No of reports 1468 882 1003 814 492 supplied In-house distribution In 2000, 268 reports were distributed free of charge in-house.
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F.5.2 Yearly standing orders (NCL on CD-ROM and Microfiche) Year 1997 1998 1999 2000 No. of standing 21 31 free (Technical Note 42 free CD-ROM 44 free CD-ROM orders No. 134) - 11 paid NCL CD-ROM 11 paid CD-ROM 7 paid CD-ROM - paid microfiche 1 free microfiche 1 free microfiche
F.5.3 Prices In 2000, prices for NCL on CD-ROM and on microfiche were as follows: NCL on CD-ROM US$ 40.00 per CD for full collection and US$ 50.00 for single CD Ad-hoc orders ATS 100.00 per report, developing countries ATS 50.00 per report
F.5.4 Cost Recovery Cost recovery (billed) of INIS Full Text NCL in US$ 1996-2000 1996 1997 1998 1999 2000 TOTAL Ad-Hoc 9,895 5,757 5,890 4,085 2,350 27,977 CD-ROM 0 22,880 16,480 22,000 13,521 74,881 Other 5,420 4,775 4,260 59 5,286 102,858
F.6 Clearinghouse Imaging The INIS Clearinghouse has processed 352,721 pages in 2000, over half of which were received directly in electronic format. The INIS Clearinghouse supplies NCL documents requested on an ad hoc basis either on microfiche or in electronic format. Most of the requests are now for documents in electronic format, usually Adobe Acrobat (PDF). Documents that are currently available on microfiche only are scanned if less than 40 pages. Longer documents are sent as microfiche if they are not already available in electronic format. F.7 Evaluation of National Document Delivery Services Technical Note No 134 of 30 March 1998 offered the possibility for national INIS centres to act as national document delivery centres for INIS full text non-conventional literature in exchange for free copies of the INIS Non-Conventional Literature CD-ROMs. To date, 44 countries have accepted this responsibility. A list of these centres can be found on the INIS Home Page at http://www.iaea.org/inis/dd_srv.htm. The INIS Clearinghouse has recently sent a revised survey form to evaluate the effectiveness of this program for the year 2000. In 1999 a total of 10,186 documents were disseminated in 40 countries that are document delivery centres.
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G. PROMOTION, INFORMATION AND OTHER SERVICES
G.1 Promotion and Information The INIS Secretariat was invited to the EUSIDIC (the European Association of Information Services) Annual Conference 2000 to give a presentation about INIS. Ms. Taghrid Atieh gave a presentation, which covered the following subjects: overview of INIS operation, INIS mission and philosophy, and demonstrated the development of INIS over 30 years of successful operation, i.e. moving from paper to electronic form for the submission of input to the system; launching the INIS DB on the Internet; the provision of the INIS Database on CD- ROM; the INIS Distance Learning project, etc., all of which to accommodate the need of our users community. The presentation included also a demonstration of the expansion of INIS services, the significant increase in usage and in the number of subscribers. At the end of presentation T. Atieh demonstrated the INIS Database and the INIS Distance Learning Program on the Internet. The INIS Secretariat continued the production of different promotional materials for use at training events, exhibitions, seminars, and conferences and for the use by the INIS Liaison Officers for their own promotional activities and for ad-hoc distributions: 1. INIS Annual Report 1999; 2. Presenting INIS – new versions in Arabic, Chinese and French languages, released and distributed to the INIS Liaison Officers in June 2000; 3. Presenting INIS – English edition – re-run in December 2000. 4. New panels for INIS stand and Power Point presentation at the IAEA General Conference, 18-22 September 2000. 5. Updated version of “Introduction to INIS” – is being finalised to be part of the Distance Learning Program and may be used for promotional activities by INIS Centres as well. INIS promotional materials in all available languages continued to be made available at the INIS display stand in the VIC. INIS-related information updates were sent to the publishers of the various database directories. The INIS Home Page continued to be updated regularly. A new version is under preparation. INIS Promotional Activity at Selected In-house IAEA Meetings: 1. Advisory Group on the Scientific Basis and knowledge for the Disposal of LILW and the R&D Requirements - May 2000 2. Advisory Group on the Role of Long Half-life Isotopes for Use in LDR Brachytherapy – June 2000 3. Research Contract Meeting on the Development of Management Practices for Sustainable Crop Production - June 2000 4. Research Contract Meeting on surveillance Programmes Results Application to Reactor Pressure Vessel - June 2000 5. Advisory Group on the Present and Future Status of Endovascular Brachytherapy - June 2000 6. The Annual IAEA General Conference - September 2000
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7. International Symposium of the Uranium Production Cycle and the Environment. – October 2000 8. International Symposium on Nuclear Techniques in Integrated Plant Nutrient, Water and Soil Management - October 2000. 9. Research Contract Meeting on Treatment of Liquid Effluent from Uranium Mines and Mills During and After Operation (Post/decommissioning/rehabilitation) – November 2000 IAEA Induction Courses The INIS Secretariat continued to participate regularly in the Induction Courses with presentations about INIS and its products and services addressed to new Agency staff members. INIS Output Products and Services The Centre Services Unit of the INIS Section receives and responds to a steady flow of e-mail, faxes and other communications from Member (and non-Member) States requesting information on INIS and on output products and services.
G.2 INIS Secretariat’s Common Email Addresses The INIS Secretariat maintains a number of common email addresses for the convenience of the INIS community. They are as follows: [email protected] for general enquiries [email protected] for INIS input files [email protected] for enquiries on INIS output products and services [email protected] for enquiries on the INIS non-conventional literature: full text on microfiche and CD-ROM, and all related topics
G.3 INIS Electronic Information Exchange The INIS Secretariat continues its efforts to make available from the IAEA FTP Server the latest updates of INIS Atomindex, the latest revisions of INIS manuals, and software related to INIS activities. Starting with Update 1 of Volume 29 (January 1998), the latest INIS Atomindex file is loaded on the server at a weekly frequency; the double (merged) files are loaded every two weeks. Those Liaison Officers who have given the Secretariat their e-mail addresses are informed by e-mail on the availability of each new file. The Liaison Officers may also transfer their input files directly to the sub-directory for INIS input on the server (in which case, an e-mail informing of the new file and providing information about it should be sent to the Secretariat at the same time). The server’s address is ftp.iaea.org. To access this server, it is necessary to have FTP software installed on the PC. Access to the INIS directory is password protected – the passwords for both the input and output directories are supplied, on request, to Liaison Officers. An example of an FTP transfer session can also be supplied.
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As a reminder, the INIS FTP site has one main directory and a number of sub-directories: /ftp/inis Main directory. /ftp/inis/input Subdirectory for receiving INIS input (bibliographic records and NCL images). Users may go directly to this subdirectory using User-ID inisinp. /ftp/inis/out_products Subdirectory for INIS output: Atomindex and Authority files, current INIS Reference Series manuals, FIBRE software, RESGEN software, UNIX and DOS tools. Users may go directly to this subdirectory using User-ID inisout.
H. OECD/NEA DATA BANK’S COMPUTER PROGRAM SERVICE TO NON-OECD MEMBERS THROUGH IAEA: REPORT FOR 2000
H.1 Introduction As part of the co-operative arrangement between IAEA and OECD/NEA, the NEA provides its computer programs to IAEA Member States that are not Members of OECD. The liaison function between OECD/NEA, IAEA and Member States is vested in the INIS Secretariat. The agreement takes the following forms: assisting new organisations to participate in the Computer Program Service; publicising OECD/NEA benchmarks, conferences and seminars to these and other organisations; nominating their scientists to attend and channelling the participation forms to OECD/NEA. Based at Issy-les-Moulineaux (France), the Computer Program Service serves scientific users authorised by Member States and belonging to over 500 organisations: national laboratories, universities, and safety authorities. NEA Data Bank services are financed by contributions from the Data Bank’s Member States, and no direct service charge is made to users. H.2 Acquisition of New Programs In 2000 the number of computer programs received from non-OECD Members was superior to that for 1999. In 1999 6 programs had been received out of 61; in 2000 28 programs out of 134. The contributing countries are shown in Table 1. Contributor Number of (non-OECD Member) programs Belarus 1 Israel 1 Rumania 2 Slovenia 3 Syria 1 IAEA 20 Total 28 Table 1: Non-OECD Members contributing Computer Programs in 2000
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H.3 Distribution In all, 373 packages out of a total of 3514 were distributed to 22 non-OECD Member States and 2 International Centres. Table 2 shows the number of programs sent to each non-OECD Member State that placed requests in 2000. Requester (non- Number of OECD Member) programs Algeria 39 Argentina 25 Bangladesh 2 Brazil 3 Bulgaria 80 China 26 Croatia 2 Egypt 29 India 22 Indonesia 1 Iran Islamic Republic 11 Israel 6 Morocco 48 Poland 6 Republic of Georgia 2 Romania 29 Russian Federation 10 Slovak Republic 10 Slovenia 2 South Africa 1 Ukraine 7 Yugoslavia 5 IAEA 4 JINR 3 Total 373
Table 2: Computer Programs dispatched to non-OECD Members in 2000
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The number of programs distributed originating in non-OECD Members during 2000 increased by 38%. There had been 242 in 1999, and 336 in 2000. Table 3 shows the details. Figure 1 shows the evolution over time of program distribution. Originator Number of (non-OECD Member) Programs Algeria 2 Argentina 5 Belarus 16 Brazil 4 Bulgaria 2 China 3 Croatia 1 Cuba 1 India 2 Iran 1 Israel 7 Lithuania 1 Myanmar 4 Pakistan 1 Poland 1 Romania 21 Russian Federation 5 Slovenia 85 South Africa 3 Syria 3 IAEA 163 JINR 3 Total 336
Table 3: Computer Programs originating in non-OECD Members distributed in 2000
5000 4500 4000 3500 3000 TOTAL 2500 NON-OECD 2000 1500 1000 500 0
Figure 1: Evolution in time of program distribution
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I. TRAINING, TC FELLOWSHIP AND TC PROJECT SUPPORT
I.1 Introduction Sixty two (62) persons from 56 countries were trained in INIS-related functions and activities or provided with information about the INIS System during this reporting period. The training was either in the form of a scientific visit, fellowship or classroom training. The PC-Based Training Package (in English, French and Spanish) was provided to requesting INIS Members for self-paced and individualised training as well as to participants prior to attending classroom training. In co-operation with TC, the INIS Section provided several national INIS Centres with the IAEA surplus computer equipment. The recipients were: Poland, China, Ukraine, Romania, Yugoslavia, Uganda. I.2 INIS Training Seminar 2000 The INIS Secretariat organised the INIS Training Seminar 2000, in Vienna on 4-8 December. Thirty two (32) participants attended this Seminar from the following 32 Member States: Belarus; Belgium; China; Egypt; Estonia; Finland; France; Germany; India; Iran; Japan; Jordan; Kazakhstan; Kenya; Korea, Rep. of; Lithuania; Malaysia; Norway; Pakistan; Poland; Slovenia; Sweden; Syria; TFYR of Macedonia; Tunisia; Uganda; Ukraine; United Arab Emirates; Uzbekistan; Vietnam; Yugoslavia; Zambia. The Seminar was addressed to intermediaries who have practical experience in INIS input preparation and INIS product utilisation. A comprehensive program was prepared to ensure the proper coverage of all the necessary subjects, and to provide the participants with the relevant knowledge and experience by covering all aspect of INIS operation. Lecturers came from all Units of the INIS Secretariat. Based on the comments received from the participants, the Seminar was of great benefit to enhance and support their active participation in the system. I.3 Training Sponsored by the IAEA Technical Co-operation Department and INIS The INIS Secretariat, in co-operation with the IAEA Department of Technical Co-operation (TC), sponsored one regional training event in 2000. Through these training courses, 16 individuals from 14 INIS Member States received classroom training and practical application in INIS Database input and use of INIS products and services, as well as specialised training.
I.3.1 2nd Regional Training Seminar on the Upgrading of Information Unit Staff Centro de Informacion de la Energia Nuclear (CIEN) of the Cuban Nuclear Energy Agency hosted a two-week 2nd Regional Training Seminar on the Upgrading of Information Unit Staff, Havana, Cuba, 19-30 June 2000. The Training Seminar was funded by the TC Project RLA/0/017 entitled Information Network in the Nuclear Field (ARCAL XLII), in co-operation with the INIS Section. The topics covered in the programme workshop were the new INIS products and developments (Web Services, Members’ Area, Distance Learning Programme, INIS Record Format and the new FIBRE, creation and exchange of electronic documents) as well as new trends and developments in the information world, i.e. W3C (World Wide Web Consortium), Dublin Core, Metadata, HTML, quality of Web sites, XML (eXtensible Markup Language), and Web-based training. Seventeen (17) participants attended the workshop representing 14 (of the 15) Latin
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American countries joining in the ARCAL XLII project and were from Argentina (2), Bolivia, Brazil, Chile, Colombia, Costa Rica, Cuba (3), Ecuador, Mexico, Nicaragua, Paraguay, Peru, Uruguay and Venezuela. From the INIS Secretariat staff Ms. Seyda Rieder served as instructor for the course and was assisted by Mr. Oscar Baltuano Elias from the Peruvian INIS Centre. Additional instructors were Ms. Nuria Balague Mola from the University of Barcelona, Spain, and 5 lecturers from Infomed, Cuba. I.4 Fellowships and Scientific Visits During this period, there were 15 individuals representing 12 countries that benefited from INIS-related fellowships, scientific visits or short introductory visits to the INIS Section. They were: Date Individual and Member State INIS Member Host 2000 17-29 Jan FAROOQUE, Mr Mohammad, Bangladesh IAEA, Japan 2 Feb TEIXEIRA, Ms Maria Candida Pereira, Angola IAEA, INIS Secretariat 2 Feb BAPTISTA, Mr Jesus Joaquim, Angola IAEA, INIS Secretariat 04 Feb KALENGA, Mr Felix Malu wa, DR of Congo IAEA, INIS Secretariat 29 Feb NEMBA, Mr Robert-Martin, Cameroon IAEA, INIS 3 Mar RUIZ NASTA, Mr Fernando, Mexico INIS 4 April LOUEYIT, Mr Cesaire J., Nigeria IAEA, INIS 4 April OUMAROU, Mr Massalabi, Nigeria IAEA, INIS 25 May SOMDAH, Mr M.A., Burkina Faso IAEA, INIS 30 May DRAKALSKI, Mr Milan, Macedonia IAEA, INIS 30 May SOLOMONOVA, Ms Ivanka, Macedonia IAEA, INIS 18 July MEFTAH, Ms Afaf Abdulla, Libya IAEA, INIS 13 Nov-1 Dec AKE, Ms Ilva, Latvia IAEA, INIS
I.5 IAEA Technical Co-operation Projects National Projects Project No. Activity Status Slovakia SLR/0/004 Upgrading Slovak National INIS Centre undergoing closure Latvia LAT/0/002 Establishment of a National INIS Centre undergoing closure Regional Projects Project No. Activity Status East Asia/Pacific RAS/0/029 Radiation Protection and TC has taken over/INIS Networking(RCA) part is completed Latin America RLA/0/017 Information Network in the Nuclear undergoing closure Field (ARCAL XLII)
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2000 Training Participants and Scientific Visitors by Country Country Training Scientific Country Training Scientific Participants Visits Participants Visits 1. Albania 1 29. Korea, Rep. of 1 2. Angola 2 30. Latvia 1 3. Argentina 1 31. Libya 1 4. Bangladesh 1 32. Lithuania 1 5. Belarus 1 33. Malaysia 1 6. Belgium 1 34. Mexico 1 7. Bolivia 1 35. Nicaragua 1 8. Brazil 1 36. Nigeria 2 9. Burkina Faso 1 37. Norway 1 10. Cameroon 1 38. Pakistan 1 11. Chile 1 39. Paraguay 1 12. China 1 40. Peru 1 13. Colombia 1 41. Poland 1 14. Costa Rica 1 42. Slovenia 1 15. Cuba 3 43. Sweden 1 16. Congo 1 44. Syria 1 17. Egypt 1 45. TFYR of 1 2 Macedonia 18. Ecuador 1 46. Tunisia 1 19. Estonia 1 47. Turkey 1 20. Finland 1 48. Uganda 1 21. France 1 49. Ukraine 1 22. Germany 1 50. United Arab 1 Emirates 23. India 1 51. Uruguay 1 24. Iran 1 52. Uzbekistan 1 25. Japan 1 53. Venezuela 1 26. Jordan 1 54. Vietnam 1 27. Kazakhstan 1 55. Yugoslavia 1 28. Kenya 1 56. Zambia 1 Total 52 10
I.6 INIS PC-Based Training Package INIS Secretariat continued to distribute this package to the requesting national INIS centres.
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I.7 Distance Learning Earlier than planned, the INIS Distance Learning Program (INIS DLP) was officially launched to the Member States on 12th of December 2000. The Program includes comprehensive instructions about input preparation, and contains two courses: Bibliographic Description and Subject Analysis. The Program is available from the INISDLP Web site http://www.iaea.org/inis/marea/inisdlp/default.htm, after registration with the Secretariat. The two courses can also be downloaded from the site and used in an off-line mode for centres with limited Internet access. Additionally, the Secretariat plans to provide the two courses on CD-ROM for off-line use, on request, in the near future. A first version of the site was demonstrated at the 28th Consultative Meeting of INIS Liaison Officers. Since then, the developments for Phase 2 and 3 of this Program continued throughout the year 2000 and included, mainly: • Continuation of the enhancements, additions and updates to the two courses; • Conversion of the INIS Reference Series 1,2,3,4 and 12 to HTML and their placement on the site. Additionally, links from the courses to the relevant pages of the Reference Series were set, wherever needed; • Incorporation of more case studies and enhancements in the existing case studies, exercises and quizzes; • Re-organisation of the navigational structure of the Bibliographic Description course; • Improvements in the graphical design of the site; • Addition of new pages such as “Help” and “Frequently Asked Questions” pages; • Addition of welcome pages for the Program and their integration with the INIS Home Page; • Incorporation of system bookmarks; • Incorporation of on-line search for the site; • Enhancements in the INIS DLP Distribution Platform, which is the central database application to organise the Web based training activities of the INIS DLP; • Integration of all course pages as a downloadable resource from the site; • Migration of the INIS DLP Web site to outside the Agency Firewall; • Development of a Quiz Generator, which will allow students to take online test(s). The Quiz Generator as well as the database of questions is ready and need to be migrated to a Server outside the Agency’s Firewall. This will possibly be done during the second quarter of 2001; • Performance Tuning. Field Tests, involving centre staff from Member States, were conducted in July and August 2000. The feedback received was carefully evaluated at the INIS Secretariat and, where feasible, implemented into the Program. Additional developments will be incorporated into the Program. A short module “Introduction to INIS” is currently under preparation and will be added to the Program. It will be in the form of a presentation with sound and could well be used for promotional purpose. In addition, work is being undertaken to incorporate the off-line search facility for the off-line/CD-ROM version of the courses. These developments are expected to be ready by the first quarter of 2001. At the time of writing 16 users from 11 countries have registered for the Program.
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I.8 IAEA Staff Training The INIS Secretariat launched a new series of training sessions in 2001 on the INIS Database for IAEA staff members. The sessions include information on the INIS Database on CD-ROM and the Internet as well as INIS full text non-conventional literature on CD-ROM. Training to individuals continues to be offered.
J. INIS COMPUTER SUPPORT- JUNE 1999 TO MARCH 2000
The INIS Computer Support Group is working in accordance with the recommendations made by the Liaison Officers and in line with the objectives of the Agency’s Programs and Medium Term Strategy. During the last year, two developers left the Section, including the Head. The new Head joined the Section at the beginning of 2001. At present, the Group consists of five developers, including one temporary assistant. Recruitment is proceeding to replace the second developer.
J.1 Major highlights/results For the period under review, even with difficulties due to shortage of resources, the Group has successfully supported all production systems and ensured the smooth operation of INIS. In 2000, the deployment of the INIS Data Processing System (IDPS) was completed and the Computer Support Group completed its adaptation and tuning to the INIS operational system. CSG assisted in the reconciliation of the INIS-ETDE Thesauri and prepared the electronic files for the joint Thesaurus printout. CSG loaded the new Thesaurus as well as the Journal Authority links on the INIS Web Database. The Database access control was also improved.
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K. ACTIONS AND RECOMMENDATIONS OF THE TWENTY EIGHTH CONSULTATIVE MEETING OF INIS LIAISON OFFICERS, VIENNA
The Liaison Officers: Agenda Item 1 Opening of the Meeting and Keynote Addresses to Celebrate 30 Years of INIS 1. thanked Dr. Werner Rittberger for his address and recognised his key role in the development of INIS.
Agenda Item 3 INIS STATUS REPORT (631-L2-TC-441.28/1) 2. congratulated the INIS Secretariat on the work reported in the status report. 3. noted the large number of positions currently vacant in the INIS Section and the negative impact of this situation on the continuing success of INIS. 4. urged the IAEA management to ensure their prompt replacement. Action: Mr Yanko Yanev assumed the position of Acting Section Head, INIS in December 2000 while the position is being re-advertised. Mr Anatoli Tolstenkov started on 20 March 2001 in the position of Unit Head, Clearinghouse. Since last year, a further two key staff have left INIS: the Head, Computer Support Group and the Unit Head, Subject Control Unit. Mr Sergio Magliulo filled in the first position in January 2001. The Unit Head position, Subject Control Unit is in process of being filled. In addition, one subject specialist left SCU, which leaves the physics position vacant. The Secretariat is taking no action at this time to fill that post.
INFORMATION ITEMS
Agenda Item 5.1 INIS/ETDE thesaurus reconciliation 5. recognised the large amount of work accomplished by the Subgroup on Reconciliation of the Hierarchical Levels between the INIS and ETDE Thesauri and the thesaurus specialists of both the INIS Secretariat and the ETDE Operating Agent. 6. congratulated the INIS Secretariat on the successful creation of the joint electronic version of the INIS/ETDE Thesaurus. 7. recommended that the project continue toward a joint printed INIS/ETDE Thesaurus within a new joint INIS and ETDE common reference series. Action: The Joint International. Reference Series has been approved for publication and is being published. The Joint International Thesaurus is in its final form and appears now in PDF version. Publication of the printed version will take place in 2001. Agenda Item 5.2 New INIS record format, Revised WinFIBRE input software 8. recognised the work accomplished at the INIS Secretariat on the new record format. 9. agreed to the creation of a Joint INIS/ETDE Group to review both the INIS Record Format proposal and the US/Dublin Core Format in order to define a common minimum format to ensure compatibility between the two systems. Action: The Joint INIS/ETDE Group reviewed both the INIS Record Format proposal and the US/Dublin Core Format. A common basis for a minimum INIS/ETDE record was defined at the 6th Joint INIS/ETDE Technical Committee meeting held in October 2000, subject to further elaboration.
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The Joint Committee dissolved the Joint Subgroup and established a new Subgroup on INIS/ETDE Input and Output Formats Redefinition, with the mandate to elaborate detailed requirements (including standards and input rules), ensuring that compatibility is maintained for current products. A preliminary report will be presented at the Meeting by the Sub-group Champion, Ms Eike Hellmann from Germany. 10. requested the INIS Secretariat to start preparatory work for the inclusion of e-mail addresses in the author’s affiliation field. Action: A standard format for inclusion of e-mail has been suggested, i.e. ‘mailto://[email protected]’. It is already used in the availability note and could be added after the name. 11. recognised the high importance of the updated version of FIBRE input software to ensure the continued successful operation of INIS with the new record format. 12. strongly urged the IAEA Management to retain the well-qualified and knowledgeable staff and to provide the necessary resources to ensure continuity in the FIBRE project and its timely completion. Action: The Unit Head, Computer Support Group and a key developer in the Group left in August 2000. All development of FIBRE had to stop from September 2000. The FIBRE project is being reviewed by the new Head, Computer Support Group. Agenda Item 5.3 Acquisition of electronic records from publishers 13. complimented the INIS Secretariat on the work done to acquire electronic records. Action: Over 10 000 items of electronic input were processed in 2000 to reduce the backlog. 14. encouraged the INIS Secretariat to continue with this work in co-operation with Member Countries to ensure comprehensiveness of the database. Action: The contract for the acquisition of Elsevier Science bibliographic records will be signed shortly and further contacts are being pursued with other key publishers. Information Item 5.2 of the Meeting will elaborate on the status of these initiatives. Agenda Item 5.4 INIS Web Services 15. noted with interest the recent additions to the INIS Web Services site and encouraged its continuing maintenance. Action: The INIS Secretariat continued the work on its updating and maintenance. Agenda Item 5.5 INIS Distance Learning Project 16. supported the use of distance learning to train new staff and to refresh the knowledge of experienced staff. 17. encouraged the INIS Secretariat to continue with field testing and implementation of the distance learning product. Action: During July and August 2000, the INIS Secretariat conducted the Field Tests, involving centre staff from Member States. Comments and feedback received was carefully evaluated at the INIS Secretariat and, where feasible, implemented into the Program. The official Launch was on 12 December 2000, earlier than originally planned. Details are available in the Status Report.
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18. agreed with the INIS Secretariat that classroom-based training should continue to be held. Action: The INIS Secretariat organised the INIS Training Seminar 2000, in Vienna, 4-8 December 2000. Thirty two participants attended this Seminar from the 32 Member States. The Seminar was addressed to intermediaries who have practical and hands on experience in INIS input preparation and INIS products utilisation. Details are available in the Status Report.
DISCUSSION ITEMS
Agenda Item 6.1 Implementation of the New Membership Arrangements 19. recognised the critical importance of comprehensiveness and timeliness to the INIS Database. 20. agreed on the principle of sharing the input preparation among all INIS Members as described in the new Definition of Membership Arrangements for INIS. Action: Technical Note 152 was sent to all INIS Members to give the opportunity to volunteer to process electronic records. Each INIS Member was able to determine the amount of input they can accept as a minimum. It is anticipated that each INIS Member State will be able to state at this Liaison Officers’ Meeting the acceptable minimum number of records they will process. 21. recognised the different capacities and resources of Members to provide input. 22. recommended a pilot program to determine the minimum number of records to be input by each Member, which will be approved at the next Liaison Officers’ meeting. Action: Statistics have been maintained on Member States’ input levels during the trial period. Technical Note No. 152 was sent to all Member States. Agenda Item 6.2 Processing the Backlog with Records Acquired from Publishers 23. recognised the existence of a backlog of articles from core scientific journals. 24. agreed to participate in the input of the backlog on a voluntary basis using electronic records acquired from publishers. Action: Technical Note 152 received 44 positive replies to participate in the voluntary processing of electronic records. Subject area preferences were a part of the responses, and records were distributed accordingly, resulting in 2, 202 records processed as voluntary input. 25. recommended that the INIS Secretariat send a letter to the Permanent Missions and to the INIS Liaison Officers explaining the urgent situation with the backlog and urging them for specific participation in contributing input. Action: A Note Verbale was sent to the Permanent Missions on 12 October 2000 explaining the urgent situation with the backlog. A copy of INIS Technical Note No 152 dated 14 September urging INIS Members to volunteer to assist the INIS Secretariat in the input of the backlog of articles from core scientific journals was included with the Note Verbale
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26. requested that the INIS Secretariat contact each Member State to determine their level of voluntary contribution and their preferred subject area(s). Action: Technical Note No.152 was sent to all Member States requesting their voluntary participation in the processing of electronic records. Forty-Four Member States volunteered to receive and process input records. Statistics have been maintained on Member States’ input.
Agenda Item 6.3 INIS character set and formulas 27. recommended that INIS retain a system to record scientific notation. 28. further recommended that no intermediate character set be introduced, but rather that the Unicode (or any other character set) be adopted if and when it becomes a fully supported international standard. In the meantime, the INIS Secretariat should address the issue of characters required for e-mail addresses and URLs. 29. asked that an analysis of the character set change, including the impact of change for input, processing and retrieval, be discussed at the next meeting of the Joint INIS/ETDE Technical Committee. 30. recommended that the INIS Secretariat ensure that all INIS Members can input and or process the new character set. Action: The issue was discussed at the 6th Joint INIS/ETDE Technical Committee meeting in October 2000. The Committee created a Subgroup on Character Set and Scientific Formulas with a mandate to define the tests to be performed to ensure that the Unicode character set and the MathML formulas system can be used and results are satisfactory and identify those countries where these tests should be performed.
Agenda Item 6.4 Mirroring the INIS Database 31. expressed their appreciation for the improvements that have been made in the past year to the INIS Database on the Web. 32. agreed with the plans for technical enhancements proposed for the next year to further improve the INIS Database on the Web. Action for 31 and 32: Despite the shortage in computer programmers and recognising the need for the continuation of enhancement of this service, the INIS Secretariat continued the development of this service and several enhancements have been implemented. The introduction of access by IP address is of very high importance. All are listed in the Status Report and in the Information and Discussion Papers and will be presented during the meeting. In addition, the INIS Secretariat started the preparation of a user survey through the preparation of a relevant questionnaire. The plan is to distribute the questionnaire at the beginning of April 2001 to reach the maximum number of users. 33. encouraged the INIS Secretariat to look into the establishment of mirror sites in different regions of the world. 34. welcomed the proposals by several Member States to install a mirror of the INIS Database on the Web in their territory. Action for 33 and 34: Initial discussion started with potential hosts, i.e. Korea and UNESCO, of a Mirror site of the Database where the INIS Secretariat has provided with technical and administrative information on the requirements.