January 16, 2019

County of Peterborough Meeting of County Council Minutes Wednesday, January 16, 2019

1. Call To Order

A quorum of Council being present, Warden Jones called the meeting to order at 9:31 a.m.

2. Moment of Silent Reflection

The Warden invited Councillors to stand for a moment of silent reflection so that Council, staff and members of the public could quietly reflect on their duty to the community that they are trying to serve.

3. Moment of Silence

4. Roll Call

The Acting Clerk conducted the roll call.

Present: Warden J. Murray Jones (Douro-Dummer), Deputy Warden Andy Mitchell (Selwyn), Councillors Carolyn Amyotte (North Kawartha), Rodger Bonneau (Asphodel- Norwood), Bonnie Clark (Otonabee-South Monaghan), Janet Clarkson (Trent Lakes), David Gerow (Havelock- Belmont-Methuen), Matthew Graham (Cavan Monaghan), Jim Martin (Havelock-Belmont-Methuen), Scott McFadden (Cavan Monaghan), Karl Moher (Douro- Dummer), Sherry Senis (Selwyn), Joe Taylor (Otonabee- South Monaghan), Bernadette Vanderhorst (Asphodel- Norwood), Jim Whelan (North Kawartha) and Ron Windover (Trent Lakes).

Staff Trena DeBruijn, Director of Finance/Treasurer; Lynn Present: Fawn, Acting Manager, Legislative Services/Clerk; Sheridan Graham, Director, Corporate Projects & Services; Patti Kraft, Director of Human Resources; Randy Mellow, Chief of Paramedics; Iain Mudd, Manager of Planning, Peter Nielsen, Manager, Engineering & Design, Yvette Peplinskie, Deputy Treasurer,

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Minutes of Peterborough County Council Wednesday, January 16, 2019

Doug Saccoccia, Assistant Manager, Engineering & Design, Tammy Sikma, Manager of GIS, Dan Sutherland, Asset Management Analyst, Bryan Weir, Director of Planning/Acting Director of Public Works and Janet Young, Manager, Accounting Services.

5. A doption of Agenda

25-2019 Moved by: Councillor Windover Seconded by: Councillor Vanderhorst

Be it resolved that County Council adopts the agenda as circulated. Carried

6. Declaration of Pecuniary Interest

There were no declarations of pecuniary interest.

7. Adoption of Minutes

26-2019 Moved by: Councillor Moher Seconded by: Councillor Clark

Be it resolved that County Council adopts the minutes of the Special County Council Meeting – Orientation – Shared and Funded Services of December 19, 2018 and the Regular County Council Meeting of January 3, 2019 as circulated. Carried

8. Delegations, Petitions and Presentations

a. Allan Seabrooke, Commissioner of Community Services & Ellen Armstrong, Social Services Division Manager, City of Peterborough Re: JSSC – Social Services Budget for 2019

The Social Services Division Manager advised of the City of Peterborough’s Budget Timelines as follows:

• Jan 8 - Joint Services Steering Committee Budget Presentation • Jan 9 - Budget Committee Public Input Meeting • Jan 14-17 - Budget Committee Review

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Minutes of Peterborough County Council Wednesday, January 16, 2019

• Feb 4 - Council Budget Approval (tentative)

She reviewed the current state of Social Services in the City, including the Social Assistance Reform Announcement, the Report on Ontario Works, the Provincial Audit and its potential effects on other programs (Children’s Services, Homelessness, Housing) the merging of Housing and Social Services, Child Care Expansion, the Housing and Homelessness Plan and the Ontario Works Service Plan.

Ms. Armstrong reviewed the Ontario Works caseload and advised that the 2019 Gross Operating Expenditure totals $88.23 million.

She provided an overview of budget costs including service areas, expenditures, provincial/other revenues and reported that the County shares are as follows:

• Social Services - $7,831,254 • Social Assistance - $820,247 • Children’s Services - $538,895 • Housing and Homelessness - $6,255,608 • Community Development - $216,504 • Capital Projects - $81,750

The Social Services Division Manager reviewed the 20,000 Homes Collaborative. She advised that Peterborough is one of 38 communities across Canada that has joined the campaign to house 20,000 of Canada’s most vulnerable people by July 1, 2020. She reported that the collaboration provides training and advice to member communities and works hard to end chronic homelessness through shared resources, training and technical assistance, best practices and tools.

Ms. Armstrong provided an update on Brock Mission. She advised that no additional funds are required from the County and that City Council approved the re-build plan to move forward on December 10, 2018. She advised that the shelter is currently operating temporarily at St. Paul’s Presbyterian Church.

She responded to Council questions.

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Minutes of Peterborough County Council Wednesday, January 16, 2019

27-2019 Moved by: Councillor Senis Seconded by: Councillor Martin

Be it resolved that County Council:

1. Receives the presentation from Allan Seabrooke, Commissioner of Community Services and Ellen Armstrong, Social Services Division Manager, City of Peterborough regarding the JSSC – Social Services Budget for 2019. 2. Refers the financial request to the 2019 County of Peterborough budget deliberations. Carried

b. Trena DeBruijn, Director of Finance/Treasurer Re: Asset Management

David Munford, President, Munford Solutions provided a review of County Assets which included types, records, quantity and replacement costs. He advised that asset preservation and capacity needs are used as part of the analysis scope, assuming operating activities affecting the capital budget are performed. He reviewed the 4 main goals supported by legislation to conduct an Asset Needs Analysis, which includes the maintenance of existing conditions/service levels, the maintenance of activity levels and ensuring its part of a 10-year plan to remain cost effective.

Mr. Munford reported that County roads were inspected in 2013 and 2015 and that a biennial road survey of pavement conditions was completed in 2017. He advised that this type of survey provides data for a Pavement Condition Index (PCI) rating to be calculated and predicts the deterioration and performance of the road surface over its anticipated lifespan.

He responded to Council questions.

The Assistant Manager, Engineering and Design provided an overview of the 10-Year Construction Forecast and Transportation Infrastructure needs. He reviewed the proposed funding recommendations, advising that $40,014,635 is a significant investment in infrastructure, but will support continued efforts to address the long term infrastructure deficits, including roads, bridges and transportation master plan needs.

He responded to Council questions.

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Minutes of Peterborough County Council Wednesday, January 16, 2019

Council recessed from 10:45 a.m. until 10:54 a.m.

Ron Awde, Architect, reported that inspections on all County facilities were completed in 2018 to address the following:

• Public and staff health and safety; • Preserve structural integrity; • Preserve building envelope; • Maintain optimally functional mechanical and electrical systems; • Replace other components and elements at end of life for safety, functionality and appearance; and • Reduce energy and realize operational savings.

He advised that 975 needs were identified on 34 County facilities and responded to Council questions.

The Asset Management Analyst summarized County facilities by class and provided a 10-year outlook plan. He examined the potential of consolidating facilities/operations with other Townships and reviewed the equipment replacement plan.

He responded to Council questions.

Tammy Carruthers, CEO WSCS Consulting Inc. provided an overview of the County’s Financial Strategy, including guidelines, financial health, funding source evaluation and peer comparisons. She reviewed key criteria for making infrastructure investment decisions, financing strategy options and property tax (general and infrastructure levy).

Ms. Carruthers advised that the County is 93% residential, so a Reserve Management Strategy is the key to achieving financial sustainability. She reviewed the requirements and benefits and reported that the current County Reserve Strategy lacks commitment. Ms. Carruthers reviewed the pros and cons of Grants and Capital Leases, debt management and how the Annual Repayment Limit (ARL) is calculated.

Ms. Carruthers provided Municipal Comparisons which identified household debt, property tax, discretionary reserves, asset consumption and sustainability ratios, capital assets/expenses, operating costs and funding sources per household. She reported that the County is in good financial

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Minutes of Peterborough County Council Wednesday, January 16, 2019

condition, with a lower than average property tax and debt. Her Financing Strategy recommendations are:

• Implement an Infrastructure Levy; • Update Reserve and Debt Policies to provide; commitments based upon asset management plan; and • Debt Financing – Bridge the Gap in Short Term.

She responded to Council questions.

David Munford, President, provided an overview of the Funding Gap Analysis. He reviewed revenue assumptions, equipment reserves, needs and funding (excluding equipment) and how to close the gap in terms of facilities and transportation.

He responded to Council questions.

28-2019 Moved by: Councillor Graham Seconded by: Councillor Whelan

Be it resolved that County Council receives the presentation from Trena DeBruijn, Dan Sutherland, Doug Saccoccia, David Munford, Tammy Carruthers, and Ron Awde regarding the Asset Management Plan and Policy Project which will include analysis and staff recommendations. Carried

29-2019 Moved by: Councillor Moher Seconded by: Councillor Clark

Be it resolved that County Council refers this report and the 10-Year Construction Forecast to the Director of Finance and the Acting Director of Public Works for review in the preparation of the presentation to, and deliberations by, County Council on the 2019 budget. Carried

Yvette Peplinskie, Deputy Treasurer, Tammy Sikma, Manager of GIS and Janet Young, Manager, Accounting Services left the meeting at 12:39 p.m.

Council recessed from 12:39 p.m. until 1:09 p.m.

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9. Referrals

There were no referrals brought forward.

10. Staff Reports

a. Planning Report prepared by: Iain Mudd, Manager of Planning Re: PLG 2019 001 - Review of Bill 66 - Restoring Ontario's Competitiveness Act, 2018; Schedule 10

The Manager of Planning provided an overview of Bill 66 and the proposed amendments, specifically to the Planning Act. He reported that Schedule 10 proposes to add a new section, which will provide the ability for local municipalities (lower and single tier only) to pass an open-for-business planning by-law. Mr. Mudd highlighted the key aspects of this change:

• Exempts planning by-laws from being consistent with the Provincial Policy Statement or conforming to a provincial plan; • Exempts planning by-laws from conforming with the Official Plan, Zoning By-Laws and site plan agreements; • Exempts planning by-laws from the Clean Water Act; • Allows the municipality to impose conditions similar to section 41 of the Planning Act and for conditions imposed by the Upper-Tier; • No public consultation requirements except that notice must be provided to the Minister within 3 days of passing, and to anyone the municipality considers proper within 30 days of passing; and • No appeals to the Local Planning Appeal Tribunal.

The Manager of Planning reported that it appears that the purpose of the new section in the Planning Act is to allow for an expedited approval process for employment proposals that would create 50+ jobs in a local municipality. He advised that the regulations associated with the Act have not been developed, so it is not possible to determine the level of information to provide to the Minister in support of an open-for-business planning by-law.

Mr. Mudd advised that it is concerning that the proposed changes to the planning by-law would be exempt from the Clean Water Act. He noted that a lot of time and effort has gone into the Trent

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Source Protection Plan and developing policies to ensure local drinking water systems have certain levels of protection.

He responded to Council questions.

30-2019 Moved by: Councillor McFadden Seconded by: Councillor Whelan

Whereas Bill 66 provides municipalities the opportunity to request from the Minister of Municipal Affairs, the authority to streamline the planning process in specific situations that involve significant employment opportunities;

And whereas bringing employment opportunities to Peterborough County is a top priority;

Therefore be it resolved that Peterborough County provide a letter of support in principle for Bill 66;

That the Province reconsider the exemption of the Clean Water Act from the proposed streamlining process;

That the Province consider decreasing the minimum requirement of <50 jobs to enable this legislation, and that the number should ideally reflect the population of the municipality making the request;

That Peterborough County Staff work with Peterborough Economic Development to provide a more fulsome response to the Province that specifically addresses additional suggestions for streamlining the planning process that would support the principle of an Open for Business framework in Peterborough County;

That those suggestions would include enforcing strict timelines on commenting agencies throughout the planning process, and ensuring that conservation authorities focus and deliver on their core mandate of protecting people and property from flooding and other natural hazards, and conserving natural resources.

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Minutes of Peterborough County Council Wednesday, January 16, 2019

And that this motion and the response be circulated to our 3 MPP's, and to the Council's of each of our lower tier municipalities.

31-2019 Moved by: Councillor Mitchell Seconded by: Councillor Senis

Be it resolved that County Council amends Main Motion 30-2019 to insert the following paragraph after the third paragraph, as follows:

“That the Province also consider Bill 66 being applied to institutions, such as Long-Term Care facilities and tourism related uses”; and further

That the second last paragraph be amended by deleting all words after “process” up to and including “resources”. Amending Motion Carried

32-2019 Moved by: Councillor McFadden Seconded by: Councillor Whelan

And whereas bringing employment opportunities to Peterborough County is a top priority;

Therefore be it resolved that Peterborough County provide a letter of support in principle for Bill 66;

That the Province also consider Bill 66 being applied to institutions, such as Long-Term Care facilities and Tourism related uses;

That the Province reconsider the exemption of the Clean Water Act from the proposed streamlining process;

That the Province consider decreasing the minimum requirement of <50 jobs to enable this legislation, and that the number should ideally reflect the population of the municipality making the request;

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Minutes of Peterborough County Council Wednesday, January 16, 2019

That those suggestions would include enforcing strict timelines on commenting agencies throughout the planning process.

And that this motion and the response be circulated to our 3 MPP's, and to the Council's of each of our lower tier municipalities. Main Motion as Amended Carried b. Public Works - Engineering and Design Report prepared by: Peter Nielsen, Manager, Engineering & Design and Chris Allen, Purchasing Coordinator Re: FIN 2019 004 T-20-2018 - Replacement of the Crowe River Bridge

The Manager, Engineering & Design provided an overview of the replacement of the Crowe River bridge. He summarized the tender bid and approved budget, advising that the total project cost is $2,019,536.88 with an estimated surplus (deficit) of $9,536.88. Mr. Nielsen reported that it is anticipated that savings from other projects to be approved in the 2019 budget will be identified through the completion of the 2019 capital works program and will offset this deficit.

He advised that at the July 25, 2018, meeting, Council pre- approved base level funding for 2019 capital infrastructure projects. He acknowledged that the tender will produce a deficit, however it will be balanced through savings in other 2019 Engineering & Design projects. Mr. Nielsen highlighted that the County has an allocation of $2,010,000 in the draft 2019 budget.

The Manager, Engineering & Design recommended that the tender be awarded to Drain Bros. Excavating Ltd. He advised that the Township of North Kawartha has agreed to the use of Glen Alda Road as the detour route for this project and that the County will cover cost of any additional road grading completed by the Township during the bridge closure.

He responded to Council questions.

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Minutes of Peterborough County Council Wednesday, January 16, 2019

33-2019 Moved by: Councillor Bonneau Seconded by: Councillor Taylor

Be it resolved that the tender T-20-2018 for the Replacement of the Crowe River Bridge, be awarded to Drain Bros. Excavating Limited in the amount of $1,689,159.26 including H.S.T. And further, that a by-law be passed to authorize the County of Peterborough to enter into an Agreement with Drain Bros. Excavating Limited for Tender T-20-2018 Replacement of the Crowe River Bridge. Carried

11. Staff Reports for Information Only

The Warden asked if any member of Council would like to deal with any staff reports for information separately.

a. Finance Report prepared by: Yvette Peplinskie, Deputy Treasurer and Chris Allen, Purchasing Coordinator Re: FIN 2019 001 Purchasing Awards – December 2018

b. Administration - Clerk's Division Report prepared by: Elizabeth Hope, Administrative Services Assistant Re: CPS 2019 002 Correspondence Report

34-2019 Moved by: Councillor Moher Seconded by: Councillor Graham

Be it resolved that County Council receives the above noted Staff Reports for Information Only items a. and b. Carried

12. Correspondence - Action Items

a. City of Peterborough letter dated January 2, 2019 Re: Appointment of Housing and Homelessness Plan Steering Committee Member

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Minutes of Peterborough County Council Wednesday, January 16, 2019

35-2019 Moved by: Councillor Whelan Seconded by: Councillor Martin

Be it resolved that County Council:

1. Receives the City of Peterborough's letter dated January 2, 2019. 2. Appoints Councillor Janet Clarkson to represent the Housing and Homelessness Plan Steering Committee. 3. Advises the City of Peterborough of the appointment. Carried

b. Region of Durham resolution dated December 19, 2018 Re: GO Rail Service Extension to Bowmanville

36-2019 Moved by: Councillor Taylor Seconded by: Councillor Amyotte

Be it resolved that County Council receives the Region of Durham's resolution dated December 19, 2018 requesting:

1. The Provincial Government and Metrolinx to confirm the commitment to extend GO Rail service north of Highway 401 through Oshawa to Bowmanville by 2024 and proactively resolve all pending negotiations with CN and CP Rail, understanding that this project has substantial public and private investment, will create much needed job opportunities for the community both for the short and long term, has widespread community support - including from the residents, business community, development industry, Durham's post-secondary institutions, commuters, youth, and the agricultural community - and is embedded in the land use, transportation and transit plans of Oshawa, Clarington and the Region of Durham;

2. The Region of Durham Council further requests Metrolinx to keep the Region apprised of the status of the aforementioned negotiations and the progress of the overall undertaking on a regular basis;

3. That the Town of Whitby, City of Oshawa, Municipality of Clarington, County of Northumberland, Municipality of Port Hope, Town of Cobourg, County of Peterborough, and City of Peterborough be forwarded a copy of this resolution and based on their support of the GO Rail Service Extension to Bowmanville that they also request

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that the Province and Metrolinx stand by the commitment to complete this project by 2024; and

4. That Region of Durham staff be authorized to engage the other stakeholders such as area municipal councils, boards of trade and the local development and business community by providing them a copy of this resolution and requesting that they join their municipal partners in calling upon the Province and Metrolinx to stand by the commitment to extend GO Rail service through Oshawa to Bowmanville by 2024. Carried

c. City of Hamilton resolution dated December 19, 2018 Re: Maintaining the Voters' List for Municipal Elections

37-2019 Moved by: Councillor Taylor Seconded by: Councillor Clark

Be it resolved that County Council supports the City of Hamilton's resolution dated December 19, 2018:

1. Supporting the re-establishment of the multi-stakeholder working group between the Ministry of Municipal Affairs, Ministry of Finance, AMCTO, MPAC, Elections Canada and Elections Ontario in exploring and identifying ways to create and maintain the Voters' List for Municipal Elections;

2. Requesting an update be provided from this Voters' List Working Group on the transformational solutions being discussed;

3. That representatives from MPAC be invited to a future General Issues Committee meeting to hear the City of Hamilton's concerns (attached hereto) and advise the City on what steps MPAC will be taking in the future; and

4. That a letter of concern respecting the Voters' List for Municipal Elections and a request for investigation be forwarded to the Ombudsman's Office. Carried

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13. Committee Reports

There were no Committee Reports presented.

14. Liaison Reports from External Committees, Boards and Agencies

a. Agricultural Advisory Committee (AAC) - Councillor Clark reported that the first meeting will be held on January 17, 2019.

b. Fairhaven Committee of Management - Councillor Moher reported there has not been a meeting.

c. Peterborough Public Health - Councillor Mitchell reported that the first meeting was held on January 12th, 2019. He advised that Kathryn Wilson was appointed as Chair and that Kerri Davies was appointed as Vice Chair. He reported that the Board discussed budget and Stewardship. He advised that the Peterborough Public Health (PPH) 150th Anniversary celebration called, “Back to the Future” will be held on Feb 9th, 2019 at PPH offices. Councillor Clark reported that the Board also discussed how to keep programs that are not core requirements up and running. Councillor Graham advised that the Board is addressing how to best pursue their mandate.

d. Peterborough County Federation of Agriculture - Councillor Vanderhorst reported that the first meeting will be held on February 13, 2019.

38-2019 Moved by: Councillor Bonneau Seconded by: Councillor Clark

Be it resolved that the Liaison Representative Reports and supporting documentation be received for information. Carried

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Minutes of Peterborough County Council Wednesday, January 16, 2019

15. Resolutions

a. Cancellation of January 23, 2019 County Council Special Meeting – Orientation

39-2019 Moved by: Councillor Mitchell Seconded by: Councillor Windover

Be it resolved that the Special County Council meeting scheduled for January 23, 2019 in the Peterborough County Agricultural Heritage Building, Lang Pioneer Village, be cancelled. Carried

16. Notice s of Motion

There were no notices of motion presented.

17. New Business

a. A Film Production in Millbrook

Councillor McFadden advised that another film will be taking place in Millbrook. The production is entitled “Let It Snow” and will be filming February 13th - 15th, 2019 on King Street between Tupper and Union.

18. Closed Session

40-2019 Moved by: Councillor Bonneau Seconded by: Councillor Gerow

Be it resolved that under the authority of the Municipal Act, 2001, S.O. 2001, c. 25, s. 239(2) County Council move into closed session at 2:12 p.m. to consider:

(e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Litigation, status of ongoing infrastructure rehabilitation project(s)). Carried

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19. Rise from Closed Session With/Without a Report

41-2019 Moved by: Councillor Senis Seconded by: Councillor Gerow

Be it resolved that County Council rise from closed session at 2:34 p.m. without a report. Carried

20. Adoption of Amended Agenda to Add Closed Session Items Being Reported

There were no items being reported.

21. Reading and Passing of By-laws

The Warden dispensed with the reading of the by-laws. The Clerk highlighted the listed by-laws.

a. A By-law to authorize the Corporation of the County of Peterborough to enter into a Professional Consulting Services Agreement with BT Engineering Inc. for Contract Administration and Inspection Services for the James A. Gifford Causeway Widening. (Tender T-13-2018) (Refer to Staff Report Item 11.b. from the September 5, 2018 Council meeting) (By-law No. 2019-07)

42-2019 Moved by: Councillor Amyotte Seconded by: Councillor Graham

Be it resolved that County Council passes by-law a. and that this by-law shall be signed by the Warden and the Clerk, sealed with the Seal of the Corporation and Numbered. Carried

22. Confirming By-law

43-2019 Moved by: Councillor Bonneau Seconded by: Councillor Clarkson

Be it resolved that County Council passes the confirming by-law to adopt, ratify, and confirm the actions of Council at today's meeting in respect to each report, motion, resolution or other action passed and taken by Council and that this confirming by-law shall be signed by the Warden and the Clerk, sealed with the Seal of the Corporation and Numbered. Carried

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23. Future Meeting Schedule

January . 22 9:30 a.m. Lang Pioneer Village Museum Advisory Committee (Lang Pioneer Village – McKelvie Room) . 24 9:30 a.m. Land Division Committee Meeting (Council Chambers) . 30 9:30 a.m. Special County Council Meeting – Operating and Capital Budget . 31 9:30 a.m. Special County Council Meeting – Strategic Planning (Peterborough County Agricultural Heritage Building, Lang Pioneer Village) February . 6 9:30 a.m. County Council (Council Chambers) . 11 1:00 p.m. Waste Management Committee Pre-Meeting (Court House, Committee Room) . 11 2:00 p.m. Waste Management Committee Meeting (Doris Room, City Hall) . 13 9:30 a.m. Special County Council Meeting (Budget Review) . 14 2:00 p.m. Joint Services Steering Committee Pre-Meeting (Boardroom) (Subject to Confirmation) . 14 3:45 p.m. Joint Services Steering Committee (City Hall, General Committee Room) . 26 9:30 a.m. Lang Pioneer Village Museum Advisory Committee (Lang Pioneer Village – McKelvie Room) . 20 9:30 a.m. County Council (Council Chambers) . 27 3:00 p.m. Accessibility Advisory Committee (Court House, Boardroom) . 28 9:30 a.m. Special County Council Meeting (Budget Deliberation and Finalization)

March . 6 9:30 a.m. County Council (Council Chambers) . 20 9:30 a.m. County Council (Council Chambers) . 26 9:30 a.m. Lang Pioneer Village Museum Advisory Committee (Lang Pioneer Village – McKelvie Room) . 27 9:30 a.m. Awards and Bursaries Committee (Selection of Recognition Award Recipients) (Court House, Boardroom) . 27 3:00 p.m. Accessibility Advisory Committee (Selwyn, Lower Boardroom)

 Indicates a change to the date/location and/or time

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Other Meetings/Events – For Your Information

January 27 – 29, 2019 Rural Ontario Municipal Association (ROMA) Annual Conference (Toronto, Sheraton Centre Hotel)

February 24 – 27, 2019 Ontario Good Roads Association (OGRA) Annual Conference (Toronto, Sheraton Centre Hotel)

24. Adjournment

44-2019 Moved by: Councillor Amyotte Seconded by: Councillor Clark

Be it resolved that the County Council meeting adjourn at 2:36 p.m. Carried

______J. Murray Jones Warden

______Lynn Fawn Acting Clerk

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