THE CORPORATION OF THE COUNTY OF HASTINGS PLANNING AND DEVELOPMENT
AGENDA
June 19, 2018, 9:30 am.
Centennial Manor Auditorium Bancroft, Ontario
HASTINGS COUNTY VISION STATEMENT People and businesses thrive in Hastings County because of its support for individuals and families, strong communities, its natural beauty, and respect for its history and traditions.
Page
. Call to Order . Disclosure of Interest . (a) Disclosure of Interest at the June 19, 2018 meeting . Land Division Business . (a) Correspondence for the June 19, 2018 meeting - none . (b) Hearing List for the June 19, 2018 meeting - none . 3 - 4 (c) Uncontested Items Provisionally Approved by the Director of Planning for the June 19, 2018 meeting.
. Petitions & Delegations . Review of Minutes . 5 - 8 (a) Review of the Minutes of the May 15, 2018 meeting
. 9 - 11 (b) Review of the notes from the May 23, 2018 Municipal Partners Group Meeting
. Business Arising from the Minutes . Account Vouchers and Year to Date Expenditure Report . 13 - 25 (a) Review of the Year to Date Expenditure Report dated to April 30, 2018 and Cheque Register dated from May 1-25, 2018
. Communications .
Page 1 of 59 1. Information Correspondence . 27 - 34 (a) Bay of Quinte Remedial Action Plan “Waterlogs” – Newsletter for May 2018
. 35 - 36 (b) MTO Project 2017-4056 – Structural Rehabilitation at Highway 401, Aikins Road Underpass - Notice of Construction - Clearwater Structures Inc.’s notice dated April 16, 2018
. 37 - 38 (c) County of Renfrew – Notice of the Adoption of an Official Plan Amendment “Official Plan Amendment No. 25 – Five Year Review” – received by email May 8, 2018
. 2. Action Correspondence and Recommendation to County Council . Economic Development Business . 39 - 41 (a) Cultural Portal Website
. 43 - 44 (b) Branding Strategy Update
. Planning/E9-1-1 Business . 45 - 54 (a) Revision to Draft Plan of Subdivision - County File No. 12T-12-001 (Crowe River Heights and Removal of Part Lot Control By-law – Municipality of Marmora and Lake - Draft Approval
. 55 - 58 (b) Farm 911 Report
. Notice of Zoning By-Laws . 59 (a) Zoning By-Laws for the June 19, 2018 meeting
. Health and Safety . Other Business . Next Meeting . (a) Date of next meeting - July 17, 2018 . Adjournment . (a) Adjournment of the June 19, 2018 meeting
Page 2 of 59 Uncontested ItemsProvisionally Approved bythe Directorof Planningfor...
UNCONTESTED CONSENTS PROVISIONALLY APPROVED BY DIRECTOR OF PLANNING FROM MAY 3/18-MAY 31/18 ______
Approval Lot Plan or Municipality Proposed Use File No. Applicant Date Concession
B15/18 MILLIGAN, May 29/18 23&24 7 Tyendinaga Res.-No Bldgs. Robert, William & Kelly
B23/18 MARSHALL, Eric May 29/18 37 7 Tyendinaga Res.-No Bldgs.
B25/18 SNYDER, Bob & Delores May 29/18 7 5 Tyendinaga Res.-No Bldgs.
B32/18 LAZIER, Michael & Linda May 29/18 16 3 Tyendinaga Res.-No Bldgs. HOWES, John & Maxine
B37/18 COLSON, Fern & Shannon May 29/18 2 1 (NOR) Tyendinaga Res.-No Bldgs.
B38/18 COLSON, Fern & Eric May 29/18 2 1(NOR) Tyendinaga Lot Addition
B18/18 SMITH, Craig May 31/18 11 1 Stirling-Rawdon Res.-No Bldgs. B19/18 (Rawdon)
B20/18 BAKLINKSKI, Thaddeus May 31/18 12&13 5 Hastings Highlands Res.-No Bldgs. (Bangor)
Page 3 of59 B21/18 BROWNSON, Conrad & Donna May 31/18 164 PL 411 Bancroft Residential BROWNSON, Conrad & Peter Lot Addition Uncontested ItemsProvisionally Approved bythe Directorof Planningfor...
B39/18 McMURTER, Michelle May 30/18 31 5 Tyendinaga Res.-No Bldgs
B43/18 HUIZENGA, Frank & Linda May 30/18 11 3 Centre Hastings Res.-No Bldgs. (Huntingdon)
B28/18 BALLAST, John & Rosanne May 30/18 19, 20 11 Centre Hastings Res.-No Bldgs (Huntingdon)
Page 4 of59 THE CORPORATION OF THE COUNTY OF HASTINGS PLANNING AND DEVELOPMENT COMMITTEE County Administration Building Belleville, Ontario, May 15, 2018
A meeting of the Hastings County Planning & Development Committee was held with the following members present: Warden Rodney Cooney, Councillors Vivian Bloom, Jo-Anne Albert, Sharon Carson, Bonnie Adams, Paul Jenkins, Wanda Donaldson, Norm Clark, Tom Deline, Carl Tinney, Rick Phillips, Bob Sager, Terry Clemens and Graham Blair. Also in attendance were Justin Harrow, Director of Planning, Cristal Laanstra, Planner, Allison Goodwin, Land Division Secretary, Andrew Redden, Economic Development Manager, Luisa Sorrentino, Marketing Coordinator, Jim Duffin, Clerk, Cathy Bradley, Deputy Clerk and Sharon Christopher, Administrative Assistant.
Call to Order (a) The Chair called the meeting to order.
Disclosure of Interest (a) Disclosure of Interest at the May 15, 2018 meeting There was no disclosure of interest at the May 15, 2018 meeting.
Land Division Business (a) Correspondence for the May 15, 2018 meeting - none
(b) Hearing List for the May 15, 2018 meeting Cristal Laanstra, Planner, reviewed the details of File No. B13/18 for committee and she read aloud attachment no.1 which detailed Ms. Bacon's concerns. Ms. Laanstra advised that the neighbouring property owner, Ms. Bacon, had concerns regarding the effect of the development on ground water. Ms. Bacon addressed committee and detailed her concerns regarding the development and potential dumping that could occur and its effect on the water supply. Justin Harrow, Director of Planning, advised that there is a requirement for a 30 metre setback from the spring. He also advised that if there is interest in the consideration of a lot addition, it could be discussed with the County Planning department.
Moved by Councillor Rick Phillips; Seconded by Councillor Vivian Bloom; THAT subject to the conditions outlined, Consent File No. B13/18 (Marie Bimm & Shelli Jeffs) for lands located in Part of Lot 11,12 & 13, Concession 2, Municipality of Hastings Highlands (Wicklow), be approved. CARRIED
(c) Uncontested Items Provisionally Approved by the Director of Planning for the May 15, 2018 meeting.
Review of the Minutes of the May 15, 2018 meeting Page 5 of 59
Moved by Warden Rodney Cooney; Seconded by Councillor Graham Blair; THAT the uncontested items provisionally approved by the Director of Planning for the May 15, 2018 meeting be approved. CARRIED
Petitions & Delegations Review of Minutes (a) Review of the Closed and Business Session Minutes of the April 17, 2018 meeting
Moved by Councillor Vivian Bloom; Seconded by Councillor Bob Sager; THAT the Closed and Business Session Minutes be approved. CARRIED
(b) Review of the Minutes of the April 23, 2018 Economic and Tourism Advisory Committee meeting
Moved by Councillor Bonnie Adams; Seconded by Councillor Rick Phillips; THAT the Minutes of the April 23, 2018 Economic and Tourism Advisory Committee be approved. CARRIED
Business Arising from the Minutes Account Vouchers and Year to Date Expenditure Report (a) Review of the Year to Date Expenditure Report dated to March 31, 2018 and Cheque Register dated from April 4 to April 20, 2018
Moved by Councillor Tom Deline; Seconded by Councillor Vivian Bloom; THAT the Year to Date Expenditure Report dated to March 31, 2018 and Cheque Register dated from April 4 to April 20, 2018 be approved. CARRIED
Communications 1. Information Correspondence (a) Notice of Extension to Draft Approval of Plan of Subdivision – Hastings County File No. 12T2006-01, Danford Construction, Municipality of Centre Hastings (former Village of Madoc) – Approved Draft Approval expires June 1, 2020
(b) “Project could fill labour gaps with immigrants” – The Belleville Intelligencer article posted April 27, 2018.
Review of the Minutes of the May 15, 2018 meeting Page 6 of 59 Moved by Councillor Norm Clark; Seconded by Councillor Graham Blair; THAT information correspondence items a) through b) be received. CARRIED
2. Action Correspondence and Recommendation to County Council (a) Bill 16 Respecting Municipal Authority over Landfilling Sites - Ernie Hardeman, MPP Oxford
Moved by Councillor Carl Tinney; Seconded by Councillor Rick Phillips; THAT the Planning Committee recommend to County Council that it support the correspondence from Ernie Hardeman, MPP-Oxford, dated March 26, 2018 regarding support for Bill 16 Respecting Municipal Authority over landfilling sites. CARRIED
Economic Development Business (a) Funding Application to Ontario's Highlands Tourism Development Partnership Program
Moved by Councillor Vivian Bloom; Seconded by Councillor Bonnie Adams; THAT the Marketing Coordinator's staff report dated May 15, 2018 regarding a funding application to Ontario's Highlands Tourism Organization's (OHTO) Tourism Development Partnership Program (TDPP) be received; and, THAT the Planning & Development Committee recommend to County Council that the Warden and Clerk be authorized to sign the TDPP application to procure $4,000 in funding to support the Local Wanderers Initiative. CARRIED
(b) First Impressions Community Exchange
Moved by Councillor Jo-Anne Albert; Seconded by Councillor Wanda Donaldson; THAT the staff report from the Economic and Tourism Development Manager dated May 15, 2018 regarding a First Impressions Community Exchange be received; and THAT the Planning and Development Committee direct Hastings County staff and the Economic and Tourism Development Advisory Committee to work with the Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) to participate in a formal First Impressions Community Exchange (FICE) with another Ontario County. CARRIED
Planning/E9-1-1 Business Notice of Zoning By-Laws
Review of the Minutes of the May 15, 2018 meeting Page 7 of 59 (a) Zoning By-Laws for the May 15, 2018 meeting
Moved by Councillor Jo-Anne Albert; Seconded by Councillor Graham Blair; THAT the zoning by-laws for the May 15, 2018 meeting be received. CARRIED
Health and Safety Other Business (a) Councillor Jo-Anne Albert advised that a letter has been received regarding the alcohol and gaming legislation and the increase to the cost of special occasion permits from $75 for an event to $150 per day as well as to the requirements to hire security at the event.
Moved by Councillor Jo-Anne Albert; Seconded by Councillor Rick Phillips; THAT Committee refer the matter to the Economic and Tourism Development Advisory Committee for further comment. CARRIED
(b) The Committee briefly discussed concerns with the Ministry of Environment and Climate Change requirements for Environmental Compliance Approvals (ECA) for private septic systems (larger than 10,000L/day)/ Planning staff advised they would look into the matter.
Next Meeting (a) Date of next meeting - June 19, 2018 in Bancroft
Adjournment (a) Adjournment of the May 15, 2018 meeting
Moved by Councillor Wanda Donaldson; Seconded by Councillor Graham Blair; THAT the May 15, 2018 meeting be adjourned. CARRIED
Chair Date
Review of the Minutes of the May 15, 2018 meeting Page 8 of 59
MUNICIPAL ECONOMIC & TOURISM DEVELOPMENT PARTNERSAGENDA GROUP
May 23, 2018 – 10am Hastings Highlands Municipal Office
MEETING NOTES
1. Welcome/Introductions
In attendance: Mark Hanley, Carly Freeman, Luisa Sorrentino, Andrew Redden, Sabrina Prentice, Michael Douglas-Hecker, Tracey Hagar, Rachelle Hardesty, Vivian Bloom, Libby Clarke, Robin Tait and guest Russ Grant.
Regrets received from: Hannah Praisley, Bob Mullin, Sydney Dodson, Jim Thomson, and Bob Hadley
2. Review of previous meeting notes
The notes of the March 28, 2018 meeting were reviewed.
Moved by Michael Douglas-Hecker Seconded by Vivian Bloom THAT the March 28, 2018 notes be approved. CARRIED
3. Delegations
Carol Russell of the Maynooth and Hastings Highlands Business Association sent regrets and was unable to participate in today’s meeting.
4. Communications & Information Correspondence
(a) Ontario Helping Main Street Businesses Modernize and Grow – News Release
(b) Province supports project tackling cellular dead zones across Eastern Ontario
(c) E-Commerce 101 workshop
(d) Email from Nicole Whiting – “OHTO Tourism Innovation Hub”
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(e) Project could fill labour gaps with immigrants – Belleville Intelligencer
Moved by Michael Douglas-Hecker Seconded by Sabrina Prentice THAT the Communications & Information Correspondence items (a) through (e) be received CARRIED
5. Action Items (a) Visitor Information Centres – ACTION ITEM: As discussed by Tourism Development Coordinator Carly Freeman at the meeting, each member of the Partners Group is asked to put together a package of at least 50 of each pamphlet/brochure that they currently have, to promote attractions in their municipality, and give to their Head of Council to bring with them to the Planning and Development Committee meeting on June 19. They will be distributed to Tourism Visitor Centres across the County. Also, ACTION ITEM: Carly Freeman will put together a survey template that can be used by Visitor Information staff and volunteers to help collect in a consistent way visitor information statistics. The template will be distributed to the Partners Group members. (b) Ideas for Workshops (to help businesses become market ready, improve their online presence and social media use) – Tourism Development Coordinator Carly Freeman sought feedback from the Partners Group on workshops. Workshops are considered a priority item by the Group as outlined in the notes from the previous meeting. Carly suggested that more sessions take place on how to get a presence on the OntarioTravel.net website which also includes their smartphone app. Other ideas brought forward include workshops on TripAdvisor. Andrew Redden noted that Kay Matthews at the Ontario Business Improvement Area Association is promising information in the near future about how they will be running training and one-on-one assistance to help business adopt digital technologies. In addition, the Small Business Centre often runs workshops on E-Commerce and other related topics and could be encouraged to offer more outside of Belleville. Further, Ontario’s Highlands Tourism Organization plans to develop an “innovation hub” bringing together industry leaders who can share knowledge and best practices including help with digital tools. Information will be provided as it is received from these organizations.
(c) 2018 Farm Show and Plowing Match – ACTION ITEM: Andrew Redden and County staff will explore “The Tastes of Hastings” as a theme for the County’s tent at this year’s Farm Show, connect and discuss with Harvest Hastings this theme and their involvement, and liaise with members of the Partners Group to identify representation of each municipality.
(d) Conducting a thorough asset inventory of each municipality in the County – ACTION ITEM: As outlined in the previous meeting’s notes, the Partners Group wishes to see this type of inventory produced and maintained. Andrew Redden has setup a spreadsheet on Google Docs which can be accessed by the Partners Group so that they can enter the data themselves. Andrew will distribute a private link.
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6. Other Business
(a) ACTION ITEM: Carly Freeman announced that County staff are working on developing a recreational asset list. In the future each municipal representative on the Partners Group will receive an online survey and it is requested that they respond with information on the recreational assets in their area; (b) The date for the 2018 Tourism Awards is currently set for November 16. More details to come; (c) Rachelle Hardesty reports that the Teeny Tiny Summit on June 14 is almost sold out; (d) Rachelle Hardesty thanked Mark Hanley for connecting her with the Barn Chefs. They will be a featured business/chef at the next Our Backyard Feast From Farm; (e) Andrew Redden reported that the Branding Strategy work has commenced and the company Trajectory has been hired to help coordinate it. The next meeting of the Municipal Partners Group may be scheduled around a time to have Trajectory come in person and consult; (f) Carly Freeman reported that she continues to recruit members of the Arts Route. Contact Carly if you have a recommendation of a location that should be on the Route;
7. Next Meeting
The next meeting will be focused on a Branding Strategy consultation with Trajectory and a date for the meeting will be forwarded.
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Page 23 of 59 _um§a_m.m _<_.m5mmm3m2 wm?: _Uh momzo?jm mm was :H ~o-_<__n-omNS m _»m< mo- _u_m::_:mm3 32.3 Im_m: magma; m 33.8 381 mm:882 Em w>am_<_S mm?mam? 0888803 3 omm wz_m_<_mmS mam_<=n® _zo msmmi m 888883 88¢ mm:883 am m\~m5o4m $2 .3 ooooooooooogmmmmmmm:882 mm _ummm_<_E _u6m3m:. Om:< ._.m::m:oo_m:m emmboé m mwm?um 880888. mmm? mmj 883 Aow izzmom ._ m\Nm\No._m 28.2 888882 mmmwmmm:882 8 a><>w 4m \.$\§\¢D.\.:. \%m\ mg. _<§ § Review of the Year to Date Expenditure Report dated April 30, 2018 an... Page 25 of 59 Page 26 of 59 6/7/2018 BQRAP May 2018 Newsletter Subscribe Past Issues Translate This newsletter covers: 2017 Annual Report, Rural Stewardship View this email in your browser Programs, St. Lawrence River Symposium, Lake Ontario Facts, AllA Twitter about Osprey, and sign up for our newsletter. May 2018 What have we been up to? Bay of Quinte Remedial Action Plan “Waterlogs” – Newsletter for May 2018 Page 27 of 59 https://mailchi.mp/a95a974f1b72/bqrapmay2018newsletter1268205?e=2ad8b1e0fe 1/8 6/7/2018 BQRAP May 2018 Newsletter Rural stewardship funding programs Spring has finally arrived and it's time to get started on outdoor projects. The BQRAP offers funding opportunities for rural stewardship projects. Categories include: free soil testing for farms, cover crops, livestock fencing, alternate watering systems, waterway plantings, and shoreline rehabilitation. Check out the details on our web site. Bay of Quinte Remedial Action Plan “Waterlogs” – Newsletter for May 2018 Page 28 of 59 https://mailchi.mp/a95a974f1b72/bqrapmay2018newsletter1268205?e=2ad8b1e0fe 2/8 6/7/2018 BQRAP May 2018 Newsletter Have high water levels damaged your property? Our costsharing stewardship programs can help. Bay of Quinte Remedial Action Plan “Waterlogs” – Newsletter for May 2018 Page 29 of 59 https://mailchi.mp/a95a974f1b72/bqrapmay2018newsletter1268205?e=2ad8b1e0fe 3/8 6/7/2018 BQRAP May 2018 Newsletter On May 30th31st 2018, the St. Lawrence River Institute of Environmental Science is celebrating the 25th Anniversary of its Annual Great Lakes and St. Lawrence River Ecosystem Symposium. The Bay of Quinte Remedial Action Plan has been asked to present its unique approach to removing the Bay of Quinte from the Areas of Concern list. “One environmental challenge at a time” outlines the process the Bay of Quinte RAP is using to restore the environmental integrity of the Bay. As well as, ensuring maximum opportunities to engage the public and stakeholders, so everyone can provide input in to the decisions that will affect the future health of the Bay. The symposium series began in 1993 (one year before River Institute was founded) as a means to bring scientists and communities together to discuss freshwater issues. With the St. Lawrence River as its natural laboratory, the River Institute has earned an international reputation for research excellence. Their scientific work contributes locally, nationally and internationally to the greater understanding of how large river ecosystems and their components function. How many of these facts did you know? Bay of Quinte Remedial Action Plan “Waterlogs” – Newsletter for May 2018 Page 30 of 59 https://mailchi.mp/a95a974f1b72/bqrapmay2018newsletter1268205?e=2ad8b1e0fe 4/8 6/7/2018 BQRAP May 2018 Newsletter Can you guess what bird laid this egg? Bay of Quinte Remedial Action Plan “Waterlogs” – Newsletter for May 2018 Page 31 of 59 https://mailchi.mp/a95a974f1b72/bqrapmay2018newsletter1268205?e=2ad8b1e0fe 5/8 6/7/2018 BQRAP May 2018 Newsletter Keep your eye on the sky The Ospreys/Eagles are tending to their eggs. Soon the eggs should hatch, let us know when you see the first sign of a hatchling. Visit the nest sites throughout the season and post comments and photos of the birds for everyone to enjoy. Bay of Quinte Remedial Action Plan “Waterlogs” – Newsletter for May 2018 Page 32 of 59 https://mailchi.mp/a95a974f1b72/bqrapmay2018newsletter1268205?e=2ad8b1e0fe 6/8 6/7/2018 BQRAP May 2018 Newsletter Bay of Quinte Remedial Action Plan “Waterlogs” – Newsletter for May 2018 Page 33 of 59 https://mailchi.mp/a95a974f1b72/bqrapmay2018newsletter1268205?e=2ad8b1e0fe 7/8 6/7/2018 BQRAP May 2018 Newsletter Facebook Twitter BQRAP Copyright © *|2015|* *|Bay of Quinte Remedial Action Plan|*, All rights reserved. unsubscribe from this list update subscription preferences Copyright © *|2015|* *|Bay of Quinte Remedial Action Plan|*, All rights reserved. unsubscribe from this list update subscription preferences Bay of Quinte Remedial Action Plan “Waterlogs” – Newsletter for May 2018 Page 34 of 59 https://mailchi.mp/a95a974f1b72/bqrapmay2018newsletter1268205?e=2ad8b1e0fe 8/8 ● Bridge Rehabilitation ● Concrete Restoration & Construction ● Shotcrete● Structural Steel ● Hydraulic Lifting ● Expansion Joints ● Structural Bearings ● April 16, 2018 MTO Contract 2017-4056 – Structural Rehabilitation at Highway 401, Aikins Road Underpass (Site 11-156) Contract Location: Aikins Road Underpass at Highway 401 Duration: May 1st to October 10th, 2018 Aikins Road Underpass Aikens Road Underpass will be reduced to one lane of traffic for the duration of the project. Traffic will be controlled by means of temporary concrete barriers and temporary traffic signals. The anticipated start and finish dates for construction are as stated above. All required traffic control will conform to OTM Book 7. Access for emergency vehicles will be available if required. Highway 401 at Aikins Road Underpass Highway 401 Eastbound and Westbound will be reduced to a single lane of traffic starting May 25th, 2018 and completed on October 10th, 2018. Traffic will be controlled by means of temporary concrete barriers, mobile barriers and TC-54’s. All required traffic control will conform to OTM Book 7. The affected distances along Highway 401 will be as stated below: Eastbound Lanes: From: a point 0.3 km west of the Aikins Road Underpass. To: a point 0.3 km east of Aikins Road Underpass. Westbound Lanes: From: a point 0.3 km east of the Aikins Road Underpass. To: a point 0.3 km west of Aikins Road Underpass. Access for emergency vehicles will be available if required. Head Office 397 Frankcom Street, Ajax, Ontario, L1S 1R4 Tel: 905-686-5203 Fax: 905-686-4763 MTO Project 2017-4056 – Structural Rehabilitation at Highway 401, Aikins... Page 35 of 59 ● Bridge Rehabilitation ● Concrete Restoration & Construction ● Shotcrete● Structural Steel ● Hydraulic Lifting ● Expansion Joints ● Structural Bearings ● Please contact the undersigned with any questions or concerns. Thank you, CLEARWATER STRUCTURES INC. Dave Richmond Project Coordinator 905-409-3157 Head Office 397 Frankcom Street, Ajax, Ontario, L1S 1R4 Tel: 905-686-5203 Fax: 905-686-4763 MTO Project 2017-4056 – Structural Rehabilitation at Highway 401, Aikins... Page 36 of 59 County of Renfrew – Notice of the Adoption of an Official Plan Amendment... Page 37 of 59 County of Renfrew – Notice of the Adoption of an Official Plan Amendment... Page 38 of 59 Date: June 19, 2018 Report to : Planning & Development Committee Report from: Andrew Redden, Economic & Tourism Development Manager Subject: Cultural Portal Website Staff Recommendation: 1. THAT the Economic & Tourism Development Manager’s staff report dated June 19, 2018 regarding the Cultural Portal Website be received. Background: Hastings County partnered with the City of Belleville and City of Quinte West in early 2011 to commence development of a regional Cultural Plan. Consultants MDB Insight were selected to coordinate this work. The Cultural Plan was later approved by the Planning and Development Committee and County Council in September, 2012 and outlined a number of recommendations to be completed with City partners over the course of 10 years. Several recommendations have already been dealt with either through initiation by a municipal economic development office, a local community group or volunteers. For example: Convened a Cultural Summit on October 6, 2015; Sustained and expanded Cultural Mapping; Sustained and expanded the Arts Route; Quinte Arts Council brought Arts Councils together for networking and collaboration; Developed a region-wide calendar of programs and events; Spaces for artists and creative enterprises supported (e.g. Place for the Arts in Bancroft); Have leveraged waterways and waterfront development (e.g. new Marina in Quinte West and paddling routes); Launched a Regional Storytelling Program; Region-wide trails supported; and Coordinated a Heritage Forum with the Hastings County Historical Society to bring heritage groups and attractions together. To assist cultural mapping, storytelling and a calendar of programs and events, MDB Insight proposed that a website be developed and call it a “Cultural Portal”. It was formally launched at the Cultural Summit held in the Fall of 2015 and shared between Hastings County, Belleville and Quinte West. The goal of the Portal was to 1 Cultural Portal Website Page 39 of 59 provide an online interactive map where visitors could browse and learn more about culturally significant sites and also suggest the addition of missing ones, including new sites developed. As well, instead of simply creating an online map, visitors to the site would be encouraged to return regularly and submit past and present stories that celebrate our local culture. The Portal was also designed to feature an event calendar where locals could browse upcoming festivals and events taking place. Community groups would sustain the Portal by regularly submitting their cultural or heritage events. The Portal has been in operation at no cost to Hastings County and its City partners through a free trial offer. It was accepted given that there was no obligation to continue should it not live up to expectations. Following the trial offer, MDB Insight required entering into a 2-year contract at a price of $30,000 ($5,000 contribution from each partner annually) or a 3-year contract at a price of $35,000 ($3,888 contribution annually). Analysis/Comment: While there are economic and tourism benefits associated with promoting cultural resources online, the Cultural Portal requires a certain level of participation from the local cultural community to ensure it maximizes those benefits. The Portal was promoted widely to the local cultural community and anyone was invited to setup a free account to post to the Portal. Training was also provided to help with the process, although participation in training was low. In 2017, a full page advertisement was placed in Country Roads Magazine to promote the Portal and Country Roads continued to market the Portal in their electronic newsletter. While we did witness an increase in activity on the Portal as a likely result of the advertisement, there wasn’t a sustained and desired amount of traffic. Over the past few months, County and City staff have been meeting to review the usage of the Cultural Portal by our arts, culture and heritage organizations as well as visitation to the site. Analytics obtained do not show a satisfactory amount of usage of the Portal. For example, between June, 2017 and January, 2018 there were 649 separate users of the Portal. To contrast, Hastings County’s website had more than 86,000 users in the same time period. In addition, a survey was distributed to local arts and culture groups (that setup an account on the Portal). The survey revealed that 75% only visited or used the Portal once or twice a year or said they never visited it. At a meeting on April 11, County economic development staff met again with staff from the two cities and decided that there was not enough justification to continue with the Cultural Portal. All of the information posted and collected through the Portal can be handed over to us and will not be lost. On May 10, County economic development staff met again with City staff and discussed other recommendations and what to do in place of the Portal. They include: Work with GIS staff to explore options to keep the cultural mapping data available online; Coordinate a Cultural Summit this Fall with a keynote speaker and panel of creative business people; and, Explore restarting the Creative Hastings networking events and expand them in Belleville and Quinte West. 2 Cultural Portal Website Page 40 of 59 Financial Implications: Does recommendation have a budgetary impact: Yes √ No There is no budgetary impact involved with approving this staff report. $4,000 was approved in the 2018 Economic Development Budget, matching the Cities’ contribution, to continue implementation of the action items identified in the Cultural Plan in partnership with the Cities of Belleville and Quinte West. Summary: The purpose of this staff report is to update the Committee on the Cultural Portal Website and plans for continued implementation of the Cultural Plan. Attachments: 1. None ______Economic & Tourism Development Manager Andrew Redden 3 Cultural Portal Website Page 41 of 59 Page 42 of 59 Date: June 19, 2018 Report to : Planning & Development Committee Report from: Andrew Redden, Economic & Tourism Development Manager Subject: Branding Strategy Update Recommendation: 1. THAT the Economic & Tourism Development Manager’s staff report dated June 19, 2018 regarding the Branding Strategy Update be received. Financial Impact: Does recommendation have a budgetary impact: Yes No √ Analysis/Comment: This report is intended to provide the Planning and Development Committee with an update on the status of the Branding Strategy. The following is a list of activities completed to-date: Economic and Tourism Development Staff met with hired consultants Trajectory on May 16 to conduct a “kick-off” meeting and outline roles, deliverables, key issues and opportunities; Trajectory has commenced a strategic review of our existing strategic plans and documents relating to economic development and tourism as well as an audit of existing brands and marketing taking place across Hastings County; Staff have scheduled weekly meetings with Trajectory to review deliverables, approvals and timelines; Trajectory conducted a tour, with the assistance of staff, of Hastings County on June 5 and 6 to provide greater context to their discovery and review of our area; Trajectory met with the Economic and Tourism Development Advisory Committee on June 6 to provide them with an overview of the project, discuss the opportunities and challenges of place branding, and then conducted a workshop and consultation with them; and, Trajectory is now moving forward with several one-on-one and small group interviews with stakeholders. The insights from interviews will be incorporated into the recommendations for the Branding Strategy. 1 Branding Strategy Update Page 43 of 59 The following schedule is a high level review of the proposed timelines and milestones for completion of the Branding Strategy: ______ Economic & Tourism Development Manager Andrew Redden 2 Branding Strategy Update Page 44 of 59 \.\ 12.3%923. m=nuo:._.=mwmolmmOE.93353.2 Umnm” LS6 3. 88 move:noN _u_m::_:mOo33_nnmm mono::03” O2mnm_ rmm:wnnm__u_m::m_. mcgmonn mm<_w_o:noImwnimmOo::n<36 2o. §f~-oS Revision to Draft Plan of Subdivision - County File No. 12T-12-001 (Crow... >_uUno _»ooo33o:amn_o:m_ ._..:._>._. :5 ma: mono:3.8 ._::m ,_c.83. _.mmm_d_:m..m<_m_o:mnoImmn_:cm Oo::n< _u=m2o. 3...... N-cc._. _oomnmn_: _:onmSm. 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