Township of Asphodel-Norwood Council Meeting Agenda Tuesday April 27, 2021 | 1:00 p.m. This meeting is being held electronically and will be live streamed through the Township’s YouTube channel
Page No.
VISION STATEMENT: ASPHODEL-NORWOOD IS A SAFE, GROWING COMMUNITY; RICH IN HERITAGE, OFFERING A RURAL LIFESTYLE
CALL TO ORDER
MOMENT OF SILENT REFLECTION
DECLARATION OF PECUNIARY INTEREST
APPROVAL OF THE AGENDA
Recommendation: “THAT the Township of Asphodel-Norwood Council meeting agenda for April 27, 2021 be approved as circulated and / or amended.”
APPROVAL OF THE MINUTES
Council Meeting Minutes of April 13, 2021 ...... 5
Recommendation: “THAT the minutes from the regular meeting of Council held on April 13, 2021 be adopted as presented and / or amended.”
BUSINESS ARISING FROM THE MINUTES
CONSENT AGENDA
Correspondence – For Information
C1 Krisandra Van Luven, Asphodel-Norwood Public Library ...... 11 Re: Library CEO Report for March 2021
C2 Councillor Barry Walsh ...... 15 Re: Council Liaison Report
C3 Deputy Mayor Lori Burtt ...... 17 Re: Council Liaison Report
Page 1 of 105 Township of Asphodel-Norwood Council Meeting Agenda Tuesday April 27, 2021 | 1:00 p.m. This meeting is being held electronically and will be live streamed through the Township’s YouTube channel
C4 Peterborough Public Health ...... 18 Re: Board of Health Meeting Summary for April 14, 2021
C5 The Corporation of the County of Peterborough ...... 21 Re: Notice of Complete Application for a Plan of Subdivision
Reports
R1 Candice White, CAO/Clerk/Treasurer ...... 24 Re: 2021 1st Quarter Financial Variance Report
Minutes
Asphodel-Norwood Cemetery Board ...... 64 Re: Meeting Minutes for January 12, 2021
Asphodel-Norwood Police Services Board ...... 65 Re: Meeting Minutes for January 18, 2021
Recommendation: “THAT the Council of the Township of Asphodel-Norwood approves the Consent Agenda as circulated / amended.”
DELEGATIONS None.
STAFF & COMMITTEE REPORTS
R2 Candice White, CAO/Clerk/Treasurer ...... 68 Presented by Jamie Robinson, MHBC Planning Urban Design & Landscape Architecture Re: Growth Management and Official Plan Update
R3 Candice White, CAO/Clerk/Treasurer ...... 95 Re: Investing in Canada Infrastructure Program: COVID 19 Resilience Infrastructure Stream – Local Government Intake
R4 Candice White, CAO/Clerk/Treasurer ...... 97 Re: Restructuring of OPP Detachment Boards
R5 Candice White, CAO/Clerk/Treasurer ...... 100 Re: Management Action List from Council
Page 2 of 105 Township of Asphodel-Norwood Council Meeting Agenda Tuesday April 27, 2021 | 1:00 p.m. This meeting is being held electronically and will be live streamed through the Township’s YouTube channel
CORRESPONDENCE – For Action
C6 Town of Mono ...... 103 Re: Cannabis Licencing and Enforcement
COUNCIL LIAISON REPORT
CAO/CLERK/TREASURER LIST
GENERAL BUSINESS
CLOSED SESSION
“THAT the Council of the Township of Asphodel-Norwood enters into a closed session at ______p.m. to discuss two (2) items pertaining to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board in accordance with the Ontario Municipal Act, 2001, S.O. 2001, c. 25, S. 239 (2) (e).”
RISE FROM CLOSED WITH OR WITHOUT A REPORT
Recommendation: “THAT the Council of the Township of Asphodel-Norwood direct staff to follow the direction given in Closed Session.”
NOTICE OF MOTION None.
BY-LAWS None.
CONFIRMING BY-LAW
2021-23 ...... 105 Being a By-Law to confirm the proceedings of the regular meeting of the Council of the Township of Asphodel-Norwood held on April 27, 2021
Page 3 of 105 Township of Asphodel-Norwood Council Meeting Agenda Tuesday April 27, 2021 | 1:00 p.m. This meeting is being held electronically and will be live streamed through the Township’s YouTube channel
FUTURE MEETING SCHEDULE
Date Meeting Name Location Time Peterborough County May 5 TBD 9:30 a.m. Council Meeting Asphodel-Norwood May 11 TBD 1:00 p.m. Council Meeting Peterborough County May 19 TBD 9:30 p.m. Council Meeting Asphodel-Norwood May 25 TBD 1:00 p.m. Council Meeting Peterborough County June 2 TBD 9:30 a.m. Council Meeting Asphodel-Norwood June 8 TBD 1:00 p.m. Council Meeting Asphodel-Norwood June 15 TBD 6:45 p.m. Cemetery Board Asphodel-Norwood June 22 TBD 1:00 p.m. Council Meeting Peterborough County June 30 TBD 9:30 a.m. Council Meeting
ADJOURNMENT
Recommendation: “THAT the meeting held on April 27, 2021 be adjourned at ______p.m. with Council to meet for a regular meeting on May 11, 2021 or at the call of the Chair.”
Page 4 of 105 Township of Asphodel-Norwood Council Meeting Minutes Tuesday April 13, 2021 2021-09
The Council of the Township of Asphodel-Norwood convened an electronic Council meeting on April 13, 2021 with the following persons in virtual attendance:
Council: Mayor Bonneau Deputy Mayor Burtt Councillor Archer Councillor Walsh Councillor Warr
Staff: Candice White, CAO/Clerk/Treasurer Darryl Payne, Fire Chief Ed Whitmore, Chief Building Official/Planning Coordinator Kyle Beacock, Water/Wastewater Operations Manager Jeff Waldon, Manager of Public Works & Environmental Services Melanie Hudson, Administrative Assistant/Deputy Clerk
CALL TO ORDER
Mayor Bonneau called the meeting to order at 1:00 p.m.
MOMENT OF SILENT REFLECTION
Mayor Bonneau invited all in attendance to pause for a moment of silent reflection in preparation for the meeting ahead as a gesture of respect and contemplation.
DECLARATION OF A PECUNIARY INTEREST
Mayor Bonneau advised members that anyone having a pecuniary interest in any matter before this Council could declare that interest now or at the time the matter arises.
Councillor Warr declared a pecuniary interest with respect to item R6 of the agenda.
APPROVAL OF THE AGENDA
107/21 Moved by: Councillor Walsh Seconded by: Deputy Mayor Burtt “THAT the Council meeting agenda for April 13, 2021 be approved as circulated.” Carried
MINUTES & NOTES OF MEETINGS
Council Meeting Minutes of March 23, 2021 108/21 Moved by: Councillor Archer Seconded by: Councillor Warr “THAT the minutes of the regular meeting of Council held on March 23, 2021 be adopted as presented.” Carried
BUSINESS ARISING FROM THE MINUTES None.
Page 5 of 105 Township of Asphodel-Norwood Council Meeting Minutes Tuesday April 13, 2021 2021-09
CONSENT AGENDA
Correspondence – For Information
C1 Sylvia Jones, Solicitor General Re: Ontario Provincial Police (OPP) Detachment Boards - Update
C2 Deputy Mayor Lori Burtt Re: Council Liaison Report
C3 Warden J. Murray Jones & Mayor Diane Therrien Re: Media Release – Need for More Vaccines
C4 County of Peterborough Re: County Council Regular Meeting Minutes from March 3, 2021
C5 County of Peterborough Re: County Council Regular Meeting Minutes from March 17, 2021
Reports
R1 Shane E. Smith, By-law Enforcement Officer Re: 2021 First Quarter By-law Report
R2 Darryl Payne, Fire Chief Re: 2021 First Quarter Fire Report
R3 Kyle Beacock, Water/Wastewater Operations Manager Re: 2021 First Quarter Water/Wastewater Report
109/21 Moved by: Deputy Mayor Burtt Seconded by: Councillor Archer “THAT the Council of the Township of Asphodel-Norwood approves the Consent Agenda as circulated.” Carried
DELEGATIONS & PRESENTATIONS None.
STAFF & COMMITTEE REPORTS
R4 Darryl Payne, Fire Chief Re: Fire Safety Grant Transfer Payment Agreement 110/21 Moved by: Councillor Walsh Seconded by: Deputy Mayor Burtt “THAT the Council of the Township of Asphodel-Norwood receives this report regarding the Fire Safety Grant Transfer Payment Agreement as information; AND FURTHER THAT the Council of the Township of Asphodel-Norwood authorizes the Clerk to enter into the Fire Safety Grant Transfer Payment Agreement with Her Majesty the Queen as represented by the Office of the Fire Marshal.” Carried
R5 Ed Whitmore, Chief Building Official/Planning Coordinator Re: Consent File B-26-21 | Stockdale 111/21 Moved by: Councillor Warr Seconded by: Councillor Archer “THAT the Council of the Township of Asphodel-Norwood recommends approval of Consent Application B-26-21 Stockdale; AND FURTHER THAT the Council of the
Page 6 of 105 Township of Asphodel-Norwood Council Meeting Minutes Tuesday April 13, 2021 2021-09
Township of Asphodel-Norwood directs staff to provide the Municipal Appraisal Form to the County of Peterborough Land Division.” Carried
Having declared a pecuniary interest in the next item of business, Councillor Warr left the meeting at 1:10 p.m.
R6 Ed Whitmore, Chief Building Official/Planning Coordinator Re: Consent File B-27-21 | Crowley 112/21 Moved by: Councillor Archer Seconded by: Councillor Walsh “THAT the Council of the Township of Asphodel-Norwood recommends approval of Consent Application B-27-21 Crowley; AND FURTHER THAT the Council of the Township of Asphodel-Norwood directs staff to provide the Municipal Appraisal Form to the County of Peterborough Land Division.” Carried
Councillor Warr returned to the meeting at 1:26 p.m.
R7 Ed Whitmore, Chief Building Official/Planning Coordinator Re: Merger Agreement | Carter 113/21 Moved by: Councillor Warr Seconded by: Councillor Archer “THAT the Council of the Township of Asphodel-Norwood authorizes the Mayor and Clerk to execute a Merger Agreement between Steven Charles Carter and Mandy-Lynn Carter (Applicant) and the Corporation of the Township of Asphodel-Norwood.” Carried
R8 Kyle Beacock, Water/Wastewater Operations Manager Re: Award of Tender 2021-07 – Belmont Pumping Station Electrical Upgrades 114/21 Moved by: Councillor Walsh Seconded by: Deputy Mayor Burtt “THAT the Council of the Township of Asphodel-Norwood receives this report regarding the Award of Tender 2021-07 - Belmont Pumping Station Electrical Upgrades for information; AND FURTHER THAT the Council of the Township of Asphodel-Norwood awards Tender 2021-07 to Ferguson Electric.” Carried
R9 Jeff Waldon, Manager of Public Works & Environmental Services Re: Award of Tender 2021-06 – Centre Line Road Reconstruction Project 115/21 Moved by: Councillor Warr Seconded by: Councillor Archer “THAT the Council of the Township of Asphodel-Norwood receives this report regarding the Award of Tender 2021-06 - Centre Line Road Reconstruction Project for information; AND FURTHER THAT the Council of the Township of Asphodel-Norwood awards Tender 2021-06 to Drain Bros. Excavating for the amount of $2,167,941.16 including HST; AND FURTHER THAT the Council of the Township of Asphodel-Norwood approves a $27,872.74 allocation from the Gas Tax Fund Reserve and a $295,722.83 allocation from the Road Construction Reserve.” Carried
R10 Candice White, CAO/Clerk/Treasurer Re: Review of Trent River Access Points as detailed in By-law 2019-49 - Parks and Facilities 116/21 Moved by: Councillor Walsh Seconded by: Councillor Archer “THAT the Council of the Township of Asphodel-Norwood receives this report regarding a Review of Trent River Access Points as detailed in By-law 2019-49 - Parks and Facilities for information; AND FURTHER THAT the Council of the Township of Asphodel-Norwood
Page 7 of 105 Township of Asphodel-Norwood Council Meeting Minutes Tuesday April 13, 2021 2021-09
defers consideration of an amendment to By-law 2019-49 to the regular meeting of June 8, 2021.” Carried
R11 Candice White, CAO/Clerk/Treasurer Re: Management Action List from Council 117/21 Moved by: Deputy Mayor Burtt Seconded by: Councillor Archer “THAT the Council of the Township of Asphodel-Norwood accepts this report with the revisions suggested by the CAO/Clerk/Treasurer and Council.” Carried
CORRESPONDENCE – For Action
C6 Eastern Ontario Warden’s Caucus Re: EORN’s Regional Gigabyte Broadband Project 118/21 Moved by: Deputy Mayor Burtt Seconded by: Councillor Walsh “THAT the Council of the Township of Asphodel-Norwood receives correspondence item C6 with a motion of support.” Carried
COUNCIL LIAISON REPORT None.
CAO/CLERK/TREASURER LIST
• Provided a Strategic Planning update including next steps for members of Council and Township staff; • Advised the CAOs in the County have prepared a proposal for the transition to the new model of the regional (Peterborough OPP Detachment) Police Services Board. More information to follow at the next meeting; • The Norwood Town Hall ramp replacement is scheduled to begin the week of April 19, 2021, weather permitting; and is expected to be complete by July, 2021; • The Asphodel-Norwood Public Library – Norwood Branch Outdoor Courtyard project has entered the procurement phase; • A commercial grade galvanized chain-link fence will be installed on the Charles Street right-of-way (swale) as a health and safety barrier for residents; • Construction on the off-site Sanitary Works at the Victoria Street Lift Station is tentatively scheduled for April 26, 2021; • The Township was successful in receiving joint funding for the Asphodel-Norwood Community Centre (ANCC) Expansion Project through the Investing in Canada Infrastructure Program (ICIP). The project includes a 3,500 square foot expansion will add a new studio space, fitness area, and accessible change rooms and showers; • Jamie Robinson of MHBC Planning Urban Design & Landscape Architecture will be coming forward as a delegation to Council at the next meeting to provide an Official Plan update for growth management.
GENERAL BUSINESS
Councillor Walsh inquired if any members of Council were planning on attending the 2021 virtual Association of Municipalities Ontario (AMO) conference happening over April 15-18, 2021. CAO/Clerk/Treasurer White confirmed her registration for the event and welcomed members of Council to reach out with any delegation meeting requests.
Page 8 of 105 Township of Asphodel-Norwood Council Meeting Minutes Tuesday April 13, 2021 2021-09
GENERAL BUSINESS CONT’D
Mayor Bonneau advised he attended a meeting with the Member of Parliament (MP) for Peterborough-Kawartha, Maryam Monsef; the Member of Provincial Parliament (MPP) for Peterborough-Kawartha, Dave Smith; the Member of Provincial Parliament (MPP) for Northumberland-Peterborough South, David Piccini; the Board Chair and Vice Chair for The Mount Community Centre, Steve Kylie and John Martyn; and the Township of Havelock-Belmont-Methuen regarding joint funding for four (4) community and recreational infrastructure projects in Peterborough County through the Investing in Canada Infrastructure Program (ICIP). As mentioned in the CAO/Clerk/Treasurer report, the Township of Asphodel-Norwood will receive federal and provincial funding to support the Community Centre expansion project; and everyone involved in bringing this project online deserves recognition and gratitude.
CLOSED SESSION None.
NOTICE OF MOTION None.
BY-LAWS
119/21 Moved by: Councillor Archer Seconded by: Deputy Mayor Burtt “THAT the By-Law to authorize the execution of an agreement between Her Majesty the Queen in Right of Ontario and the Township of Asphodel-Norwood be read a first, second, and third time and finally passed and numbered By-Law 2021-20.” Carried
120/21 Moved by: Councillor Walsh Seconded by: Councillor Warr “THAT the By-Law to authorize entering into a merger agreement between Steven Charles Carter and Mandy-Lynn Carter and the Corporation of the Township of Asphodel- Norwood be read a first, second, and third time and finally passed and numbered By-Law 2021-21.” Carried
CONFIRMING BY-LAW
121/21 Moved by: Councillor Archer Seconded by: Deputy Mayor Burtt “THAT the By-Law to confirm the proceedings of the regular meeting of the Council of the Township of Asphodel-Norwood held on April 13, 2021 be read a first, second, and third time and finally passed and numbered By-Law 2021-22.” Carried
FUTURE MEETING SCHEDULE
Date Meeting Name Location Time Asphodel-Norwood April 13 TBD 6:45 p.m. Cemetery Board Meeting Asphodel-Norwood Police April 19 TBD 9:00 a.m. Services Board Meeting Peterborough County April 21 TBD 9:30 a.m. Council Meeting
Page 9 of 105 Township of Asphodel-Norwood Council Meeting Minutes Tuesday April 13, 2021 2021-09
Asphodel-Norwood April 27 TBD 1:00 p.m. Council Meeting Peterborough County May 5 TBD 9:30 a.m. Council Meeting Asphodel-Norwood May 11 TBD 1:00 p.m. Council Meeting Peterborough County May 19 TBD 9:30 p.m. Council Meeting Asphodel-Norwood May 25 TBD 1:00 p.m. Council Meeting Peterborough County June 2 TBD 9:30 a.m. Council Meeting Asphodel-Norwood June 8 TBD 1:00 p.m. Council Meeting Asphodel-Norwood June 22 TBD 1:00 p.m. Council Meeting Peterborough County June 30 TBD 9:30 a.m. Council Meeting
ADJOURNMENT
122/21 Moved by: Deputy Mayor Burtt Seconded by: Councillor Walsh “THAT the Council meeting held on April 13, 2021 be adjourned at 2:42 p.m. with Council to meet for a regular meeting on April 27, 2021 at 1:00 p.m. or at the call of the Chair.” Carried
______Rodger Bonneau, Mayor
______Candice White, Clerk
Page 10 of 105 CEO Report for March 2021 C1 The province went in to lockdown in response to the second wave of the COVID- 19 Pandemic on December 26th, 2020. The Library offered curbside service Jan. 4 – Feb. 20, 2021. Browsing resumed on Monday, February 22nd, 2021. Emergency Brake implemented April 3rd prohibiting browsing Stay-at-home order issues April 8th – moved to curbside and essential computer use only with reduced hours
Staff:
Mon. Mar. 8, 2021 – ANPL Board Meeting (CEO/Librarian) Fri. Mar. 12, 2021 – SOLS Committee Meeting (CEO/Librarian) Fri. Mar. 26, 2021 – Personnel Committee Meeting (CEO/Librarian)
Programs:
The theme for the year 2021 is “Dream, Discover, Do!” Virtual “Shamrock Boutonniere” Craft: This event was planned for Tuesday, March 16th. The premise was to join together via Zoom to follow a video tutorial on Creativebug (one of our 2021 e- resource subscriptions). Supplies to create the craft were available at Westwood Branch. Unfortunately, we were unable to attract any registrants. Virtual “Pub Quiz” Trivia Night: This event was held on Fri. March 19th and we had 4 teams (8 individuals) participate. It was a nice sized group for the first run. The Library will hold trivia monthly with the next event scheduled for Fri. Apr. 23rd at 8:30 pm. Westwood Library Book Club: The January meeting was held via Zoom on Tues. Mar. 23rd and was facilitated by one staff person with 3 members participating. The book discussed was “The Good Lord Bird” by James McBride. In April the meeting will be held via Zoom on Tues. Apr. 20th and the book to be discussed is “The Art of Racing in the Rain” by Garth Stein. Leprechaun Craft Kits: Staff created some easy craft kits for kids and asked participants to submit a photo of their finished creations to be entered in to a draw to win a bag of gold (chocolate) coins. The winner was St. Paul’s student Darcie A. Easter Craft Kits: Just in time for Easter, children could grab Easter-themed craft kits with two paper crafts, a wordsearch, pencil, and small treat to help keep them busy over the long weekend.
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Page 11 of 105 Seniors “Connect and Reflect” Participant Feedback:
The final regular date for the program was Monday, March 1st. The “Grand Finale” with special guest “The Unstoppable Tracy Schmitt” was held on Monday, March 15th and was well attended and enjoyed. Since the Finale, the Library has received some additional positive feedback from participants in our weekly seniors teleconference program.
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Page 12 of 105 Partnerships & Promotions:
2021 Flyer Mail-Out: In March the Library partnered with the Norwood Lions Club on splitting the cost of the printing and postal fees for a flyer. The flyers went out the week of March 8th and, although it’s difficult to measure the impact, we did have five new virtual card registrations within two days of the flyers hitting mailboxes. Teen “Virtual Volunteers”: guidance staff at NDHS reached out to see if there were any opportunities at the Library for students to complete their mandatory volunteer hours. With our current capacity limits at both branches, it made sense to create a “virtual” volunteer role for local teens. We currently have three teen participants who have been tasked with reading and recording a video book review to be shared across social media. These teens will also serve as an advisory committee to library staff, by reading and recommending new books for the junior and YA sections at the library. The principal and guidance team at NDHS will allocate 5 volunteer hours to participating students for each book read and reviewed.
Our Virtual Library Efforts
Our Virtual Reach (As of April 6, 2021)
Virtual Program/ Group Virtual Reach (Views/Participants) “Our Shared Shelf” Weekly Mar. 2nd – 76 views Facebook Live Mar. 9th – 72 views Mar. 16th – 111 views Mar. 23rd – 55 views Mar. 30th – 86 views ANPL Kids 67 Members ANPL Mom-brarians Book 100 Members Club The Crafty Corner at ANPL 120 Members
Social Media:
Our Shared Shelf: o Based on feedback from the ANPL Board, the Library Staff asked members of the public to submit ideas for a new name for the “Mom-brarians” that is more inclusive. We received 12 new title suggestions and have put it to a vote on Facebook. The new title, with 33% of the vote is “Our Shared Shelf”. The resident who suggested the title was Nicole White and she won a $25 gift card to Home Hardware. o On March 16th we welcomed special guest Lisa Nail, owner of Norwood’s Legends Celtic Store. Lisa chatted about her business and what brought her to Norwood. ANPL Mom-Brarians Book Club: In honour of International Women’s Day (March 8th) and Women’s History Month, participants were asked to read a book by or about a woman they admire for the month of March.
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Page 13 of 105 International Women’ s Day: Library staff were invited by organizers to contribute a video to the Asphodel-Norwood “International Women’s Day” Facebook event. We submitted a video discussing female authors who have inspired us. The Crafty Corner at ANPL: The dedicated members of the Crafty Corner continue to share their tips, tricks, and finished projects. ANPL Kids Facebook Group: Library staff continue to promote child and family related content (local events, resources, information) via the ANPL Kids group.
Other Virtual Initiatives:
Monthly Newsletter: In the March edition of the newsletter we highlighted some of the new books that patrons could find at both branches and shared details of our virtual events. In the April issue, subscribers can find information about our “April Break” activities along with an invitation to local teens to join our crew of “virtual volunteers”.
Circulation Statistics 2021 March
Material Type Loan NW Loan WW Renewal NW Renewal WW Fiction 105 56 23 11 Non-fiction 9 2 3 3 Young Adult Fiction Junior Fiction 18 13 1 6 Junior Non-fiction 1 Children 103 57 4 12 Audiobooks 8 2 Videos (including CELA) 4 1 DVD Pool 1 1 1 Periodicals 1 3 Large Print 15 5 1 3 TLPP 1 7 ILL 4 Book Club Books (manual) 8 Total Circulation: 270 152 36 35
VIRTUAL CARD REGISTRATION New Patrons NW: 11 New Patrons WW: 0
OVERDRIVE (E-Books and Audio Books): 77 users checked out 529 titles
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Page 14 of 105 Barry Walsh- Council Liaison Report- January 13- April 22,2021 C2
April 13, 2021- Attended Norwood-Asphodel Cemetery Board Zoom Meeting
Business Arising from Jan 12,2021 meeting:
o Update on transfer of Care and Maintenance Program Trust Fund currently managed by Scotia Wealth Management to Guaranteed Funeral Deposits (GFD) . All application forms have been submitted . GFD will complete the Trust Fund transfer when application approved . Timing slower with Covid-19
o New 2021 contract renewals for Grass Cutting, Grave Digging, Caretaker and Secretary-Treasurer, yet to be signed. Signing to be completed by Secretary- Treasurer
o New cemetery sign produced and installed- $254.25
New Business:
o Current bank balance, as of April 13,2021- $31,621.51
o New Columbarium construction was delayed by Covid-19 from Fall 2020 and is confirmed for Spring 2021 installation – early May installation
. Advise Caretaker Dave to be made aware of foundation pour date and Installation of Columbarium date
o Vault Update: . 7 bodies in storage . 2 for internment at Norwood-Asphodel cemetery . 5 for internment outside our cemetery
Page 15 of 105 o Approved Memorial tree donation on behalf of Leona Patterson Family . Jack/Alex will meet with Patterson family to confirm location o Audit Update- Books are currently with Baker Tilly for annual audit
o Annual Flower purchase- approved to have Susie Smith purchase flowers
o Next scheduled meeting- Tuesday, June 15,2021 @ 6:45 -Cemetery Walkabout
Page 16 of 105 April 27, 2021 - Council Liaison Report from Deputy Mayor Lori Burtt C3 Peterborough County Council – meetings can be viewed on their YouTube channel:
https://www.youtube.com/channel/UCugKZVQW80pfVSvB2V25QAg
April 21, 2021 Highlights:
1/ Received a delegation from Peterborough Musicfest, (Canada’s longest running, free music festival – since 1987.)
2/ Staff report of Westwood Bridge tender - T-16-2020 – Request for Tender award of the Replacement of Westwood Bridge for the Engineering & Design department was issued to Wills Kerr Contracting Ltd. in the amount of $879,436.63 including H.S.T
3/ Revision of County Sign Bylaw – remove BCIN requirement and replace with certificate of insurance from sign owner.
4/ Official planning report – Focus on Natural Heritage
D7CB58A778F44CABB5C5ECF017EE19A0-2021-04-21 PLG 2021-011 County OP Educational Repo.pdf (civicweb.net)
Mapping - 9EF2C280AE4B457D8E9DDCCD90B1EB91-2021-04-21 PLG 2021-011 County OP Educational Repo.pdf (civicweb.net)
5/ OP project estimated timeline: 9BF713E80D21480BA03F44D7D661448B-2021-04-21 PLG 2021-012 County OP Update - Appendi.pdf (civicweb.net)
6/ DC charges report summary 2020 - E9565D56BEA24AC08A83EF2A07107A8D-2021-04-21 FIN 2021- 018 DC Reporting for 2020 A.pdf (civicweb.net)
7/ Mayor Amyotte (North Kawartha) reported that over $70,000.00 was raised for Community Care following the loss of their grocery store to fire. This will help ensure food security and transportation for vulnerable residents in their community, until the store is rebuilt.
Next meeting – May 5, 2021
Page 17 of 105 C4
April 14, 2021 Board of Health Meeting Summary
Board of Health Chair Report
Board of Health chair Mayor Andy Mitchell thanked Peterborough Public Health (PPH) staff for their hard work and continuous efforts addressing the Herculean task of managing the COVID-19 pandemic outbreak in our community. He noted that things had dramatically changed since mid-February when businesses were starting to reopen to now with the April stay at home order and school closures across the province. Our community has not been spared the effects of the third wave: in the first 13 days of April, we have seen 13% of all total cases of the pandemic to date. When this emergency is over, there will be significant load on the board to address items that have been set aside in order to focus on the pandemic.
COVID-19 Update
Dr. Salvaterra reported that the exceptional number of cases and high-risk contacts presently indicates that this third wave is going to be our worst. In April, PPH has seen its highest single-day case count and highest weekly case count since the beginning of the pandemic. The community is also experiencing the most outbreaks to date, fortunately fewer have been in seniors congregate living settings in comparison to last year. There are large numbers of high- and low-risk contacts linked to school cohorts. All PPH staff are fully deployed. PPH is experiencing now what we thought would happen last spring. For the week of April 4-10, the local case incidence rate is 53 cases per 100,000, the reproductive rate is over 1, and test positivity rate is 2.3%. Wastewater surveillance is now part of our surveillance efforts to help us predict in a non-invasive and equitable way how the outbreak is unfolding by detecting the virus in wastewater samples. PPH is targeting certain locations such as Trent University and three retirement homes. It has
Page 18 of 105 never been more dangerous for people to go outside their homes. The number of cases where there is no known epidemiological link (i.e. not exposed from a high-risk contact) have doubled over the past week.
COVID-19 Vaccine Rollout
Peterborough’s vaccination plan follows the same framework as the Ontario plan. Phase 1 is not completed yet as the second dose interval has been extended. All residents in long-term care homes, retirement homes and other seniors’ congregate settings have been offered vaccinations. Close to 9,000 healthcare workers have received their first dose including staff in long-term care and retirement homes. Second-dose clinics were completed in Curve Lake First Nation; second-dose clinics in Hiawatha First Nation will be done before the end of April. PPH staff are waiting for lists from the Central East LHIN of chronic home care recipients that require in-home vaccination. Those who are mobile are booked into the Peterborough Regional Health Centre clinic, and those who remain housebound will be vaccinated by PPH mobile teams.
Phase 2 was supposed to start when vaccines began to flow in more abundance, but we have not experienced this yet. PPH is 12,000 doses short this month in order to complete 60+ adults by April 30. AstraZeneca supplies are going out through pharmacies and primary care providers. Those with highest-risk health conditions are starting to receive vaccine, and PPH is planning a clinic in the new Brock Mission for the homeless population. Earlier this week the province extended eligibility for special education teachers. Some of these teachers are booking into May, and others are on the list of “last call” doses at the end of a clinic should vaccine be available to avoid wastage. Clinics have taken place in the County in Norwood, Apsley and Buckhorn. PPH has administered more than 42,600 doses to date, this includes doses given to those who live in other regions. Nearly 39,000 local residents have received their first dose, and 2,400 have received both first and second dose. Approximately one-third of the total eligible population has been vaccinated in our region with at least one dose. The Evinrude clinic
Page 19 of 105 will soon reduce to four days/week due to limited vaccine supplies. Every vaccination appointment is booked up until May 14.
COVID-19 Public Education Efforts
PPH holds two media briefings each week that are well attended by media and local elected officials and First Nations partners. These keep our key messages in the news and are posted afterwards on the PPH YouTube channel. PPH has also partnered with the County and City to deliver an ongoing marketing campaign that adjusts messaging as COVID-19 communications needs evolve. Currently there are two campaigns in market, one focuses on the stay at home order/safe shopping guidance, the second one promotes the Notify Me system. This system enables residents to sign up to receive an email notification when it’s their turn to get vaccinated. So far 18,700 people have signed up, and notifications have gone out to more than 10,000 residents. These communication efforts are in addition to sector-specific education delivered by the Operations Team.
Fourth Quarter 2020 Opioid Harms Status Report
The board also received the latest report on the effect of the opioid harms in the community from the period of October 1 to December 31, 2020. It covers the number of paramedic calls, visits to the Emergency Department, and deaths due to opioid poisonings.
Next meeting
The Board of Health meets next virtually on Wednesday, May 12, 2021 at 5:00 p.m. Please click here for a list of Board of Health meeting dates and location details.
Page 20 of 105 The Corporation of the County of Peterborough C5
Notice of Complete Application Plan of Subdivision
Take notice that the Corporation of the County of Peterborough has received a complete application for a plan of subdivision in accordance with Sections 51 (17) and 51(19.4) of the Planning Act. The application has been assigned file number 15T-21004. A notice of public meeting will follow when a public meeting is scheduled.
Purpose and Effect of the Application The purpose of the application is for a 4 lot plan of residential plan of subdivision to be serviced by municipal water and sanitary sewer services. The subject property is approximately 0.3 ha (±0.73 ac).
In support of this application, the following reports were submitted:
• Justification for Draft Plan of Subdivision prepared by MHBC (April 12, 2021) • Functional Servicing Brief prepared by Engage Engineering (April 7, 2021) • Stormwater Management Brief prepared by Engage Engineering (April 7, 2021)
The key map below which indicates the location of the lands which are subject to the application at Part Lot 16, Concession 8 (Asphodel) which has the municipal address of 22 Birch Street in Norwood, ON.
The Right to Appeal If a person or public body does not make oral submissions at a public meeting or make written submissions to the County of Peterborough in respect of the proposed plan of subdivision before the approval authority gives or refuses to give approval to the draft plan of subdivision, the person or public body is not entitled to appeal the decision of the approval authority to the Local Planning Appeal Tribunal.
If a person or public body does not make oral submissions at a public meeting or make written submissions to the County of Peterborough in respect of the proposed plan of subdivision before the approval authority gives or refuses to give approval to the draft plan of subdivision, the person or public body may not be added as a party to the hearing of an appeal before the Local Planning Appeal Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so.
Note: The Planning Act was updated in 2019, whereby only the applicant, Municipality, Minister, public bodies and parties listed under s. 51(48.3) of the Planning Act are entitled to appeal a decision for the approval of plans of subdivision or condominium.
To Be Notified If you wish to be notified of the decision for this application, you must make a written request to the County of Peterborough at the address noted below.
Other Related Applications There are no additional related applications.
Getting Additional Information Additional information concerning the application is available for public inspection by written request to the County of Peterborough at the address shown below. The application is also posted on the County of Peterborough website at www.ptbocounty.ca.
Mailing Address
Per Lundberg, Planner County of Peterborough County Court House 470 Water Street Peterborough, ON K9H 3M3 Tel: (705) 743-0380 x 2404 Email: [email protected]
Page 21 of 105
Key Map
Subject lands
DATE: April 22, 2021
Page 22 of 105
N14°07'55"W
18.4
14.4 6.95 N31°13'20"E R=12.19 A=17.60 C=16.11
N16°59'25"W 29.06 (0.100 ha/ 0.247 ac) 29.1
Block '3' A= 8.79 Lot 3
(0.073 ha/ 0.181 ac) 15.2 29.9 31.4 Block '1'
A= 8.78 Lot 1
47.54 15.7 38.4 (0.069 ha/ 0.170ac) N73°19'35"E
Block '2'
44.4 32.7 25.8 Lot 2 (0.052 ha/ 0.128 ac) Block '4'
15.5
Lot 4 16.2
39.9 32.7 37.67 N17°54'05"W 34.94 N17°52'55"W Legal Description File Name Project Owner's Certificate Scale Bar Stamp Area Schedule Revision No. Lot 4 Lot 3 Lot 2 Lot 1 Surveyor's Certificate Additional Information Required Under Section 51(17) of the Planning Act R.S.O. 1990, c.P.13 as Amended Description Total LIMITED TO SUBMIT THIS PLAN FOR APPROVAL. I HEREBY AUTHORIZE MACNAUGHTON HERMSEN BRITTON CLARKSON PLANNING J. As Shown A. As Shown G. As Shown 230-7050 WESTON ROAD WOODBRIDGE, ON, L4L 8G7 | P: 905 761 5588 F: 5589 WWW.MHBCPLAN.COM D. TBD Key Plan I HEREBY CERTIFY THAT THE BOUNDARIES OF LAND TO BE SUBDIVIDED ON THIS PLAN SHOWN. AND THEIR RELATIONSHIP TO THE ADJACENT LANDS ARE ACCURATELY CORRECTLY DRAFT PLAN OF SUBDIVISION PLAN OF PART BLOCK R, REGISTERED No. 6
Maple Avenue East April 5 2021 Norwood, Ontario 22 Birch Street, April 01, 2021
Birch Street MHBC (GEOGRAPHIC VILLAGE OF NORWOOD) TOWNSHIP OF ASPHODEL-NORWOOD
COUNTY OF PETERBOROUGH Date Spruce Drive Spruce H. Municipal Water Supply K. All Services As Required E. As Shown B. As Shown Block 1 Lots/Blocks Block 4 Block 3 Block 2
Issued / Revision County Road 45 Road County
Baker Street
County Road 42 URBAN DESIGN & LANDSCAPE PLANNING ARCHITECTURE C. As Shown F. As Shown L. As Shown I. TBD Units Dwg No. File No. Other Checked By Maple Avenue Estates Drawn By Date Plan Scale Ontario Land Surveyor Christopher E. Musclow David Crowley Subject Site SCALE 1:10000 December 24, 2019 1 of 1:200 (Arch D)
0.073ha (0.181ac) 0.294ha (0.727ac) north 0.052ha (0.128ac) 0.100ha (0.248ac) 0.069ha (0.170ac) Page 23 of 105 1604C D.M. T.H. Area By R1
TOWNSHIP OF ASPHODEL-NORWOOD REPORT TO COUNCIL
Date: April 27, 2021
From: Candice White, CAO/Clerk/Treasurer
Re: 2021 1st Quarter Financial Variance Report
RECOMMENDATION
“THAT the Council of the Township of Asphodel-Norwood receives the 2021 1st quarter financial variance report for information.”
BACKGROUND
This report demonstrates to council a year to date financial position after the first 3 months of operations, broken down by department. The budget variance process provides council with a snapshot of the current financial position of the municipality after each quarter. The 3rd quarter variance report will also include a year-end forecast that will assist in the preparation of the 2022 budget.
In summary the Township is in a sustainable financial position following the first quarter of operations. Most of the budgeted capital projects occur later in the year so it’s premature to get an accurate picture of the capital expenditures for 2021 at this time.
Department Percentage of Budget Spent Overall
Council & Library 37% Administration 26% Facilities 5% Fire 22% Police/Cons. Authority 17% Building 0% By-law/Animal Control 21% Transportation 12% Environmental Services 2% Recreation 26% Parks 9% Planning/Economic Development 25%
Page 24 of 105 R1
Operations continue to be monitored through a pandemic lens to ensure viability and sustainability.
The Norwood Water, Norwood Sewer, and Trentview Estates Water systems are also in a viable financial position after the first quarter of operations with reporting a surplus.
The GL breakdowns per department are attached for Council’s review.
Prepared by: Candice White, CAO/Clerk/Treasurer
Page 25 of 105 2021 1st Quarter Variance: Council and Library
2020 YTD 2021 YTD 2021 % of Budget Account # Account Name Actual Actual Budget Spent Notes 10‐1100‐5100 COUNCIL MEMBER FEES 65,850.73 20,438.01 80,912.12 25% Changing demographic of Council members & cell phone 10‐1100‐5110 OTHER PAYROLL COSTS 5,978.51 1,973.53 6,200.00 32% honorarium 10‐1100‐5141 MEETING EXPENSES 0.00 0.00 5,000.00 0% Technology Upgrades 10‐1100‐5199 ELECTIONS 1,221.12 1,221.12 0.00 0% 10‐1100‐5211 TELEPHONE 389.18 71.26 650.00 11% 10‐1100‐5217 BOOKS/PUBLICATIONS 0.00 0.00 1,000.00 0% 10‐1100‐5300 MILEAGE 0.00 0.00 0.00 0% 10‐1100‐5400 CONFERENCES & SEMINARS 2,789.95 666.53 10,000.00 7% Virtual Conferences/Learning 10‐1100‐5510 DONATIONS 200.00 0.00 2,500.00 0% 10‐1100‐5800 MISCELLANEOUS EXPENSE 354.12 203.52 250.00 81% 10‐1100‐5220 ACCIDENT INSURANCE 1,285.00 1,336.00 1,336.40 100% 10‐7500‐5310 LIBRARY CONTRIBUTION 144,127.00 72,063.50 144,127.00 50% 10‐1100‐5510 COMMUNITY CARE GRANT 1,500.00 0.00 1,500.00 0% 10‐1100‐5510 YOUTH INITIATIVE 0.00 0.00 800.00 0% 10‐1200‐5246 INTEGRITY COMMISSIONER 0.00 0.00 2,500.00 0.00 Total Expenses 223,695.61 97,973.47 256,775.52 38%
10‐1100‐5900 TRF TO RESERVE ‐ ELECTION 7,000.00 0.00 7,000.00 0% 10‐1100‐5900 TRF TO RESERVE‐WORKING FUNDS 0.00 0.00 0.00 0% 10‐1100‐4900 TRANSFER FROM RESERVE 0.00 0.00 0.00 0% 10‐1100‐4900 TRANS. FROM RES. (GEN. GOVT) 0.00 0.00 0.00 0% 10‐1100‐4900 TRANS. FROM RES. (LIBRARY) 0.00 0.00 0.00 0.00 Total Capital 7,000.00 0.00 7,000.00 0%
Net Surplus/Deficit 230,695.61 97,973.47 263,775.52 37%
Page 26 of 105 2021 1st Quarter Variance: Administration
% of 2020 YTD 2021 YTD Budget Account # Account Name Actual Actual 2021 Budget Spent Notes 10‐1200‐4210 NSF CHEQUE FEES ‐90.00 ‐45.00 ‐450.00 10% 10‐1200‐4212 PHOTOCOPYING FEES ‐268.80 0.00 ‐100.00 0% 10‐1200‐4213 COMMISSIONING CHARGES ‐315.00 ‐90.00 ‐600.00 15% 10‐1200‐4215 TAX CERTIFICAT/BUILDING COMPLIANCE ‐4,160.00 ‐960.00 ‐5,200.00 18% 10‐1200‐4220 ADMINISTRATION FEE ‐ MISC. ‐1,100.00 ‐150.00 ‐1,000.00 15% 10‐1200‐4222 MARRIAGE LICENSE/CEREMONY ‐800.00 ‐100.00 ‐1,800.00 6% 10‐1200‐4225 BURIAL PERMIT FEES ‐401.59 0.00 ‐300.00 0% 10‐1200‐4310 BANK INTEREST REVENUE ‐45,817.54 ‐9,480.02 ‐60,000.00 16% 10‐1200‐4320 PENALTIES AND INTEREST ON TAXES ‐35,560.50 ‐13,199.57 ‐45,000.00 29% Reduction in taxes receivable 10‐1200‐4390 INTEREST ‐ MISC. ‐85.99 ‐3,545.73 ‐1,000.00 355% 10‐1200‐4410 MOBILE CANTEEN LICENCE FEES ‐800.00 0.00 ‐800.00 0% 10‐1200‐4430 BINGO AND LOTTERY LICENCE FEES ‐502.70 0.00 ‐2,000.00 0% Not as many events due to COVID 10‐1200‐4500 OTHER REVENUE ‐167,042.60 ‐24,089.85 ‐25,500.00 94% Covid Restart Fund Phase 2 Municipal Modernization Funds ‐ Received in 10‐1200‐4900 TRANSFER FROM RESERVE 0.00 ‐45,745.70 ‐50,799.15 90% 2020 10‐1200‐5000 HISTORICAL SOCIETY 0.00 0.00 ‐1,000.00 0% Total Revenue ‐256,944.72 ‐97,405.87 ‐195,549.15 50% 10‐1200‐5110 SALARIES & WAGES 287,242.67 84,682.04 311,711.92 27% 10‐1200‐5111 OTHER PAYROLL COSTS 76,724.65 23,971.91 89,801.78 27% 10‐1200‐5130 MEMBERSHIPS 3,867.48 3,098.48 4,500.00 69% 10‐1200‐5140 CONFERENCES & SEMINARS 520.75 0.00 2,000.00 0% Virtual Conferences 10‐1200‐5141 COMPUTER TRAINING 0.00 0.00 1,000.00 0% 10‐1200‐5150 MILEAGE 0.00 0.00 500.00 0% Virtual Meetings 10‐1200‐5160 HEALTH AND SAFETY COMMITTEE 24.47 0.00 2,000.00 0% 10‐1200‐5165 STAFF TRAINING 980.96 0.00 3,500.00 0% 10‐1200‐5210 OFFICE SUPPLIES 6,529.75 860.49 9,000.00 10% 10‐1200‐5211 TELEPHONE 2,675.72 687.05 4,500.00 15%
10‐1200‐5212 WEBSITE 14,214.17 744.12 11,000.00 7% Annual Fees + social media feed update 10‐1200‐5219 INTERNET ‐ TOWN HALL 0.00 202.62 1,000.00 20%
Page 27 of 105 2021 1st Quarter Variance: Administration % of 2020 YTD 2021 YTD Budget Account # Account Name Actual Actual 2021 Budget Spent Notes Annual Keystone + computer 10‐1200‐5213 COMPUTER EXPENSES 16,479.00 10,497.20 17,350.00 61% upgrades+MESH+Security Upgrades 10‐1200‐5214 OFFICE FURNITURE 1,189.27 0.00 2,000.00 0% 10‐1200‐5215 POSTAGE 9,386.20 4,527.14 13,000.00 35% Increase in households 10‐1200‐5216 Off. Equip. MAINT & RENTAL FEES 6,733.83 1,107.72 8,000.00 14% Folder lease/copier lease/usage 10‐1200‐5217 BOOKS/ PUBLICATIONS 0.00 0.00 200.00 0% 10‐1200‐5218 MARRIAGE LICENSE FORMS 480.00 0.00 1,000.00 0% 10‐1200‐5220 INSURANCE ‐ GEN PROPERTY & LIABILIT 37,894.03 43,334.75 42,822.20 101% 17% increase 10‐1200‐5223 OFFICE REPAIRS & MAINTENANCE 0.00 0.00 1,500.00 0% 10‐1200‐5230 TAX WRITE OFFS ‐ MUNICIPAL 8,840.18 2,835.67 15,000.00 19% 10‐1200‐5231 TAX PENALTY AND INTEREST W/O 460.34 0.00 0.00 0% 10‐1200‐5242 LEGAL FEES 8,659.67 2,391.50 10,000.00 24% 10‐1200‐5243 INSURANCE DEDUCTIBLES 0.00 0.00 0.00 0% 10‐1200‐5244 BANK CHARGES 4,062.27 1,320.62 3,800.00 35% 10‐1200‐5245 BANK INTEREST 10.20 119.74 200.00 60% 10‐1200‐5270 MEETING / KITCHEN SUPPLIES 163.11 14.98 450.00 3% 10‐1200‐5300 APPRECIATION NIGHT EXPENSE 3,200.00 0.00 3,200.00 0% 10‐1200‐5311 COMMUNITY SERVICE EXPENDITURES 0.00 0.00 200.00 0% 10‐1200‐5410 ANNUAL AUDIT 22,896.00 0.00 35,000.00 0% 10‐1200‐5411 ASSET MANAGEMENT 5,784.83 5,956.25 25,000.00 24% Levels of Service ‐ New OReg 10‐1200‐5412 HUMAN RESOURCES REVIEW 0.00 0.00 0.00 0% 10‐1200‐5500 SUNDRY 22,660.57 2,644.21 24,500.00 11% COVID initiatives (Safe Restart $) 10‐1200‐5520 ADVERTISING & PROMOTION 8,282.48 1,424.64 11,000.00 13% Community Press Ad 10‐1200‐5530 CONSULTING FEES 0.00 45,745.70 50,799.15 90% Line by Line Bud. Review ‐ MMF 10‐1200‐5700 WRITE OFF‐PRIOR YR ACCT REC 500.00 0.00 0.00 0% 10‐1200‐6000 HISTORICAL SOCIETY 0.00 0.00 1,000.00 0% 10‐1200‐5412 MARKET SALARY REVIEW 2,529.75 0.00 8,000.00 0% 10‐1200‐5213 ELECTRONIC DOCUMENTS PROJECT 0.00 0.00 300.00 0% 19‐1200‐5213 SERVER UPGRADES 0.00 0.00 5,000.00 0% Server Upgrades Total Expenses 552,992.35 236,166.83 719,835.05 33% Net Suprlus/Deficit 296,047.63 138,760.96 524,285.90 26%
Page 28 of 105 2021 1st Quarter Variance: Facilities 2020 YTD 2021 YTD % of Budget Account # Account Name Actual Actual 2021 Budget Spent Notes 10‐1400‐4230 MEDICAL CENTRE RENT ‐14,239.84 ‐3,575.91 ‐14,076.00 25% 10‐1400‐4231 REIMBURSE UTILITIES: MED CTR ‐4,800.00 ‐1,200.00 ‐12,000.00 10% Receive at year end 10‐1410‐4230 NORWOOD TOWN HALL ‐ RENT ‐1,161.60 0.00 ‐2,500.00 0% 10‐1480‐4020 LEASE REVENUE ‐16,504.44 ‐4,208.61 ‐16,834.51 25% GC Duke Lease 10‐1480‐4500 REIMBURSE UTILITIES: LEASE 132.31 0.00 ‐320.00 0% 8% of heat/hydro DONATIONS ‐ TOWN HALL 0.00 0.00 0.00 0% Total Revenue ‐36,573.57 ‐8,984.52 ‐45,730.51 20%
10‐1480‐5200 F/T SALARIES & WAGES 11,943.36 0.00 13,197.60 0% 10‐1480‐5210 PAYROLL COSTS 3,548.90 0.00 4,087.30 0%
MEDICAL CENTRE 10‐1400‐5111 OTHER PAYROLL COSTS 1,991.03 494.03 2,179.77 23% 10‐1400‐5115 PT WAGES 9,972.10 2,471.19 10,033.92 25% 10‐1400‐5211 TELEPHONE 4,203.56 619.39 4,000.00 15% 10‐1400‐5221 HEAT/WATER 4,375.27 1,141.55 6,000.00 19% 10‐1400‐5222 HYDRO 5,072.15 804.84 6,000.00 13% 10‐1400‐5223 REPAIRS/MTCE 2,361.01 230.23 4,000.00 6% 10‐1400‐5460 CONTRACT SERVICE ‐ DOCTOR 25,000.00 0.00 25,000.00 0% TOWN HALL 10‐1410‐5111 OTHER PAYROLL COSTS 1,920.31 643.66 3,241.91 20% 10‐1410‐5115 PT WAGES 21,179.49 5,964.39 25,478.67 23% 10‐1410‐5221 HEAT/WATER 4,124.53 1,499.78 6,000.00 25% 10‐1410‐5222 HYDRO 3,658.57 629.63 4,500.00 14% 10‐1410‐5223 BUILDING REP/MTCE TOWN HALL 3,534.59 1,470.91 9,000.00 16% 10‐1410‐5227 SECURITY EXPENSE 219.80 0.00 220.00 0% 10‐1410‐5228 OTHER PAYROLL COSTS 100.00 0.00 0.00 0% WESTWOOD 10‐1480‐5224 WATER UPGRADE & TESTING 3,918.78 64.11 10,000.00 1% 10‐1480‐5221 HEAT 1,409.76 982.60 4,500.00 22%
Page 29 of 105 2021 1st Quarter Variance: Facilities 2020 YTD YTD 2021 % of Budget Account # Account Name Actual Actual 2021 Budget Spent Notes 10‐1480‐5222 HYDRO 0.00 796.90 1,200.00 66% 10‐1480‐4600 BUILDING REP/MTCE 5.38 0.00 12,500.00 0% Total Expenses 108,538.59 17,813.21 151,139.17 12%
19‐1450‐5260 CAPITAL ‐ PROP. IMPROVE. LIBRARY 0.00 63.06 111,459.00 0% RED Funding Project 10‐1450‐4030 GRANT REVENUE ‐ RED FUNDING 0.00 0.00 ‐21,585.81 0% RED Funding Project 10‐1480‐4900 TRANSFER FROM RES: FACILITIES 0.00 0.00 ‐89,873.19 0% Development Charges‐Library/Facilities Reserve 19‐1480‐5500 PURCHASE OF LAND/PROPERTIES 0.00 0.00 0.00 0% 10‐1480‐5900 TRANSFER TO RESERVES 0.00 0.00 0.00 0% 10‐1400‐5900 TRANSFER TO RESERVES 0.00 0.00 0.00 0%
19‐1200‐5260 CAP.‐PROP. IMPROVE. TOWN HA 1,590.87 0.00 122,930.00 0% Ramp replacement, flag pole, section of roof, downstairs furnace 10‐1410‐4030 FACILITIES GRANT ‐ COVID‐19 0.00 0.00 ‐100,000.00 0% Covid‐19 Resiliene Infrastructure Stream 19‐1200‐5260 CAP. IMPROVE. MUNICIPAL OFFICE 0.00 0.00 100,000.00 0% Renovation to Council Chambers for 2 offices/board room 19‐1400‐5260 CAP.‐PROP. IMPROVE. MED. CENTRE 13,338.39 0.00 51,000.00 0% Generator, bathroom flooring 10‐1400‐4900 TRANS FROM RES: MED. CENTRE 0.00 0.00 0.00 0% 10‐1410‐4900 TRANS FROM RES: TOWN HALL 0.00 0.00 ‐98,000.00 0% 2020 allocation ($48K) 10‐1450‐4900 TRANSFER FROM RESERVE 0.00 0.00 0.00 0% Total Capital 14,929.26 63.06 75,930.00 0%
Net Surplus/Deficit 86,894.28 8,891.75 181,338.66 5%
Page 30 of 105 2021 1st Quarter Variance: Fire YTD 2020 2021 YTD % of Budget Account # Account Name Actual Actual 2021 Budget Spent Notes 10‐2100‐4050 CAPITAL DONATION ‐4,680.00 0.00 ‐500.00 0% 10‐2100‐4271 INSPECTION & INFORMATION FEES ‐315.00 ‐90.00 ‐500.00 18% 10‐2100‐4272 FIRE SERVICE/OTONABEE 0.00 0.00 ‐3,000.00 0% 10‐2100‐4273 FIRE SERVICE/DUMMER 0.00 0.00 ‐5,000.00 0% 10‐2100‐4274 FIRE SERVICE ‐ MTO 0.00 0.00 0.00 0% 10‐2100‐4276 INSURANCE & ACCIDENT CLAIMS ‐14,310.00 0.00 ‐15,000.00 0% 10‐2100‐4280 OTHER ‐ FIRE ‐4,365.00 0.00 ‐1,000.00 0% Total Revenues ‐23,670.00 ‐90.00 ‐25,000.00 0%
10‐2100‐5110 FIRE FULL TIME WAGES 61,754.71 14,970.81 61,764.77 24% 10‐2100‐5111 OTHER PAYROLL COSTS 17,342.37 3,798.78 20,000.00 19% 10‐2100‐5112 OFFICERS HONOURARIUM 2,625.00 0.00 5,600.00 0% 10‐2100‐5113 FIRE FIGHTING & CLEANUP 36,855.76 1,508.40 43,000.00 4% 10‐2100‐5114 FIREFIGHTER INSURANCE 5,068.30 5,068.30 5,500.00 92% 10‐2100‐5130 MEMBERSHIPS 2,554.59 2,159.49 3,000.00 72% 10‐2100‐5140 CONFERENCES & SEMINARS 0.00 0.00 700.00 0% 10‐2100‐5141 MEETINGS & PRACTICES 10,994.77 530.63 19,000.00 3% 10‐2100‐5148 STAFF TRAINING 8,624.36 9,100.00 12,500.00 73% 10‐2100‐5160 HEALTH & SAFTEY 97.86 0.00 100.00 0% 10‐2100‐5170 UNIFORMS & CLOTHING 0.00 182.15 1,000.00 18% 10‐2100‐5209 BOOKS/PUBLICATIONS 0.00 0.00 400.00 0% 10‐2100‐5210 OFFICE SUPPLIES 832.81 469.85 1,800.00 26% 10‐2100‐5211 TELEPHONE 3,079.20 286.53 4,500.00 6% 10‐2100‐5212 INTERNET 899.61 381.05 850.00 45% 10‐2100‐5213 COMPUTER EXPENSES 228.96 961.63 1,400.00 69% New Computer for Fire Chief + IT Support Costs 10‐2100‐5220 PROPERTY/LIABILITY INSURANCE 12,200.00 14,676.57 14,164.02 104% 17% increase 10‐2100‐5246 HASTINGS CONTRACT 0.00 0.00 2,500.00 0% 10‐2100‐5340 DISPATCH/COMM/EMERGENCY 17,624.74 5,254.04 24,156.00 22% 10% annual increase as per contract 10‐2100‐5400 SMALL EQUIPMENT & TOOLS 4,001.01 228.96 3,500.00 7% 10‐2100‐5402 PERSONAL PROTECTIVE EQUIP 3,723.05 412.98 3,000.00 14% 10‐2100‐5403 CLASS A & B FOAM 2,671.20 5,735.20 3,000.00 191% Structure Fires 10‐2100‐5404 SUPPLIES & SERVICES 2,641.97 0.00 3,500.00 0%
Page 31 of 105 2021 1st Quarter Variance: Fire 2020 YTD 2021 YTD % of Budget Account # Account Name Actual Actual 2021 Budget Spent Notes 10‐2100‐5410 EQUIPMENT REPAIRS & MAINT. 13,909.87 1,227.31 13,000.00 9% 10‐2100‐5500 INSURANCE ‐ VEHICLES 8,000.00 8,320.00 8,320.00 100% 4% increase 10‐2100‐5510 VEHICLES REPAIRS & MAINTENANCE 13,626.57 776.33 13,000.00 6%
10‐2100‐5521 GAS 5,270.41 679.04 5,000.00 14% 10‐2100‐5522 DIESEL 0.00 1,800.00 1,500.00 0% 10‐2100‐5700 WRITE OFF ‐ PRIOR YR ACCT REC 0.00 0.00 0.00 0% 10‐2100‐5800 OTHER 1,459.70 0.00 0.00 0% FIRE PREVENTION 10‐2110‐5111 FIRE PREVENTION ‐ OTHER PAYROLL 555.15 151.65 800.00 19% 10‐2110‐5115 FIRE PREVENTION ‐ WAGES 7,312.28 1,614.05 9,000.00 18% 10‐2110‐5210 FIRE PREVENTION ‐ MATERIALS 550.50 0.00 2,500.00 0% ASPHODEL HALL 10‐2121‐5221 HEAT ‐ ASPHODEL 1,966.21 1,435.91 3,000.00 48% 10‐2121‐5222 HYDRO 1,592.34 355.06 2,000.00 18% 10‐2121‐5223 BUILDING REPAIRS/MTCE ‐ ASPHODEL 924.28 0.00 3,000.00 0% 10‐2121‐5227 SECURITY EXPENSE 341.91 0.00 400.00 0% NORWOOD HALL 10‐2122‐5221 HEAT ‐ NORWOOD 1,522.82 589.02 3,500.00 17% 10‐2122‐5222 HYDRO 2,218.11 537.61 2,500.00 22% 10‐2122‐5223 BUILDING REPAIRS/MTCE ‐ NORWOOD 1481 321.52 2,000.00 16% 10‐2500‐5210 SUPPLIES & SERVICES 0.00 0.00 100.00 0% 10‐2500‐5400 PLAN EXERICES COSTS 0.00 0.00 1,000.00 0% 10‐2500‐5420 REIMBURSEMENT OF UTILITIES TO PW 0.00 0.00 600.00 0% Total Expenses 254,551.42 83,532.87 306,154.79 27%
10‐2100‐4580 SALE OF ASSETS 0.00 0.00 0.00 0% 10‐2100‐4280 GRANT FUNDING: EFFICIENCY ‐82,491.54 0.00 0.00 0% 10‐2100‐4900 TRANSFER FROM RESERVE ‐9,077.36 0.00 ‐3,600.00 0% 19‐2100‐5400 CAPITAL ‐ EFFICENCY FUNDING 82,491.54 0.00 0.00 0% 19‐2100‐5260 CAPITAL ‐ PROPERTY 9,077.36 0.00 0.00 0% 19‐2100‐5500 CAPITAL ‐ VEHICLES 0.00 0.00 0.00 0%
Page 32 of 105 2021 1st Quarter Variance: Fire 2020 YTD 2021 YTD % of Budget Account # Account Name Actual Actual 2021 Budget Spent Notes
4 sets of Bunker Gear, air bottles, Fire ban warning signs, 19‐2100‐5400 CAPITAL ‐ EQUIPMENT 28,706.20 4,917.05 28,500.00 0% Analog Radio Replacement, nozzles, scene lights 10‐2100‐5900 TRANSFER TO RESERVES (Vehicles) 80,000.00 0.00 80,000.00 0% $80,000 for 5 years for Pump 2 WW (2025) 10‐2100‐5900 TRANSFER TO RESERVES (Fire Equip) 3,600.00 0.00 3,600.00 0% $3,600 for air bottles 10‐2121‐5900 TRANSFER TO RESERVE (UNFUNDED CAPITAL) 5,000.00 0.00 3,187.00 0% Unfunded Capital ‐ Final Year Total Capital 117,306.20 4,917.05 111,687.00 0% Net Surplus/Deficit 348,187.62 88,359.92 392,841.79 22%
Page 33 of 105 2021 1st Quarter Variance: Police/Conservation Authority 2020 YTD 2021 YTD % of Budget Account # Account Name Actual Actual 2021 Budget Spent Notes Policing 10‐2200‐4010 RIDE PROGRAM GRANT ‐5,101.20 0.00 ‐5,000.00 0% 10‐2200‐4250 RECOVERED OPP FINES ‐1,886.00 ‐18.50 ‐3,000.00 1% 10‐2200‐4810 OPP CREDIT ‐ PREVIOUS YEAR 0.00 0.00 ‐1,000.00 0% TRANSFER FROM RESERVES 0.00 0.00 0.00 0% Total Revenue: Policing ‐6,987.20 ‐18.50 ‐9,000.00 0% Cons. Authority 10‐2300‐4010 GRANTS‐PROVINCIAL CONS. AUTH. 0.00 0.00 0.00 0% Total Revenues ‐6,987.20 ‐18.50 ‐9,000.00 0%
Policing 10‐2200‐5112 POLICE SERVICES BOARD ‐ COSTS 0.00 0.00 100.00 0% 10‐2200‐5120 RIDE PROGRAM OFFICER COSTS 2,212.80 6,257.16 5,000.00 125% 10‐2200‐5246 CONTRACT SERVICES 602,496.89 109,296.00 655,775.00 17% Total Expenses: Policing 604,709.69 115,553.16 660,875.00 17% Cons. Authority 10‐2300‐5246 REQUISITION CONS. AUTHORITY 35,226.00 8,820.00 45,187.02 20% 10‐2300‐5411 SOURCE WATER PROTECTION EXP 9,250.00 0.00 18,500.00 0% Total Expenses: Cons. Authority 44,476.00 8,820.00 63,687.02 14% Total Expenses 649,185.69 124,373.16 724,562.02 17%
Net Surplus/Deficit 642,198.49 124,354.66 715,562.02 17%
Page 34 of 105 2021 1st Quarter Variance: By‐law and Animal Control % of 2020 YTD 2021 YTD Budget Account # Account Name Actual Actual 2021 Budget Spent Notes By‐Law Revenue 10‐2510‐4500 SIGN REVENUE ‐1,325.00 ‐150.00 ‐1,500.00 10% 10‐2440‐4100 POSTAGE RECOVERY 0.00 0.00 ‐100.00 0% 10‐2440‐4150 ADMIN FEE 0.00 0.00 ‐750.00 0% 10‐2440‐4200 CANNABIS GRANT 0.00 0.00 0.00 0% 10‐2400‐4480 OTHER LICENCES:TAXI etc. ‐425.00 0.00 ‐300.00 0% 10‐2400‐4500 GRANT FUNDING: EFFICIENCY 0.00 0.00 0.00 0% Total By‐law Revenue ‐1,750.00 ‐150.00 ‐2,650.00 6%
Animal Control Revenue 10‐2430‐4010 LIVESTOCK & POULTRY RE‐IMBURSE ‐3,079.36 ‐1,367.10 ‐5,000.00 27% 10‐2430‐4213 ADMINISTRATIVE CHARGES ‐180.00 ‐30.00 ‐400.00 8% 10‐2430‐4250 FINES 0.00 0.00 0.00 0% 10‐2430‐4440 DOG LICENSES ‐6,109.75 ‐460.00 ‐7,000.00 7% Total Animal Control Revenue ‐9,369.11 ‐1,857.10 ‐12,400.00 15% Total Revenue ‐11,119.11 ‐2,007.10 ‐15,050.00 13%
By‐Law Expenses 10‐2440‐4400 CANNABIS EXPENSES 0.00 0.00 0.00 0% 10‐2440‐5110 FULL TIME WAGES 11,396.64 3,111.73 10,220.67 30% 10‐2440‐5111 OTHER PAYROLL COSTS 3,610.75 975.14 3,115.87 31% 10‐2440‐5140 TRAINING 0.00 0.00 400.00 0% 10‐2440‐5150 MILEAGE 20.46 0.00 500.00 0% 10‐2440‐5210 OFFICE SUPPLIES 0.00 0.00 200.00 0% 10‐2440‐5213 COMPUTER EXPENSES 2,310.97 0.00 0.00 0% 10‐2440‐5215 POSTAGE 21.32 0.00 800.00 0% 10‐2440‐5242 LEGAL FEES 7,353.39 0.00 5,000.00 0% 10‐2440‐5500 SUNDRY 87.51 0.00 100.00 0% 10‐2510‐5300 SIGN EXPENSE 94.46 0.00 500.00 0% 10‐2440‐5213 EFFICIENCY FUNDING 0.00 0.00 0.00 0% Total By‐law Expenses 24,895.50 4,086.87 20,836.54 20%
Page 35 of 105 2021 1st Quarter Variance: By‐law and Animal Control % of 2020 YTD 2021 YTD Budget Account # Account Name Actual Actual 2021 Budget Spent Notes Animal Control Expenses 10‐2430‐5110 FULL TIME WAGES 1,266.24 338.32 1,460.10 23% 10‐2430‐5111 PAYROLL COSTS 400.65 105.31 1,335.37 8% 10‐2430‐5120 SALARIES & WAGES ‐ CONTRACTS 2,588.56 473.76 3,000.00 16% 10‐2430‐5150 MILEAGE 820.34 110.51 1,500.00 7% 10‐2430‐5210 SUPPLIES & DOG TAGS 10.71 12.86 200.00 6% 10‐2430‐5211 TELEPHONE EXPENSE 216.13 45.02 240.00 19% 10‐2430‐5215 POSTAGE 342.65 0.00 750.00 0% 10‐2430‐5246 POUND FEES 100.00 0.00 2,000.00 0% 10‐2430‐5330 COMPENSATION FOR ANIMALS 1,729.36 1,367.10 5,000.00 27% 10‐2430‐5700 WRITE OFF ACCT REC 500.00 0.00 700.00 0% Total Animal Control Expenses 7,974.64 2,452.88 16,185.47 15% Total Expenses 32,870.14 6,539.75 37,022.01 18% Net Surplus/Deficit 21,751.03 4,532.65 21,972.01 21%
Page 36 of 105 2021 1st Quarter Variance: Building % of 2020 YTD 2021 YTD Budget Account # Account Name Actual Actual 2021 Budget Spent Notes Revenue 10‐2410‐4221 BUILDING/PLUMBING PERMITS ‐241,771.44 ‐46,496.22 ‐100,000.00 46% 10‐2410‐4900 TRANSFER FROM RESERVE 0.00 0.00 ‐44,035.65 0% 10‐2410‐4500 OTHER REVENUE ‐ EFFICIENCY ‐5,767.35 0.00 0.00 0% Total Building Revenue ‐247,538.79 ‐46,496.22 ‐144,035.65 32%
Expenses 10‐2410‐5110 FULL TIME WAGES 77,484.74 20,078.09 99,513.44 20% 10‐2410‐5115 WAGES ‐ EFFICIENCY FUNDING ‐ PT 0.00 0.00 0.00 0% 10‐2410‐5111 PAYROLL COSTS ‐ EFFICIENCY FUNDIN 0.00 0.00 0.00 0% 10‐2410‐5111 OTHER PAYROLL COSTS 23,676.36 6,298.55 30,822.21 20% 10‐2410‐5130 MEMBERSHIPS 695.93 0.00 1,000.00 0% 10‐2410‐5140 TRAINING 60.00 0.00 0.00 0% 10‐2410‐5150 MILEAGE 204.02 0.00 2,500.00 0% 10‐2410‐5170 BOOT ALLOWANCE/UNIFORMS 234.68 0.00 1,000.00 0% 10‐2410‐5210 OFFICE SUPPLIES 186.98 0.00 400.00 0% 10‐2410‐5211 TELEPHONE 547.82 61.13 1,000.00 6% 10‐2410‐5213 COMPUTER EXPENSE 7,185.37 0.00 1,250.00 0%
Annual licence fee for City Reporter ‐ 10‐2410‐5213 SOFTWARE EXPENSE 0.00 873.59 3,350.00 26% digital inspection/permitting 10‐2410‐5215 POSTAGE 0.89 0.00 200.00 0% 10‐2410‐5242 LEGAL 0.00 0.00 2,000.00 0% 10‐2410‐5288 PERMIT FEE REFUND 444.67 0 1,000.00 0% 10‐2410‐5700 WRITE OFF ACCT REC 2,600.00 0.00 0.00 0% Total Expenses 113,321.46 27,311.36 144,035.65 19% Net Surplus/Deficit ‐134,217.33 ‐19,184.86 0.00 0%
Page 37 of 105 2021 1st Quarter Variance: Transportation % of 2020 YTD 2021 YTD Budget Account # Account Name Budget Actual 2021 Budget Spent Notes 10‐3100‐4012 REVENUE ROADS ‐4,693.68 0.00 0.00 0% 10‐3100‐4500 GRAVEL SALES ‐ OTHER ‐17,117.43 0.00 ‐15,000.00 0% 10‐3100‐4510 CULVERTS & OTHER ‐5,600.00 ‐2,000.00 ‐2,400.00 83% 10‐3100‐4580 OTHER ‐ PUBLIC WORKS 0.00 0.00 ‐1,000.00 0% 10‐3300‐4119 OTHER DEPT. WAGE REVENUE 0.00 0.00 0.00 0% 10‐3013‐5100 REIMBURSEMENT FROM FIRE ‐1,800.00 0.00 ‐1,800.00 0% Utilities and Diesel Total Revenues ‐29,211.11 ‐2,000.00 ‐20,200.00 10%
10‐3013‐5111 PAYROLL COSTS: CARETAKER 214.34 64.60 494.77 13% 10‐3013‐5115 CARETAKER WAGES 2,928.28 882.10 6,000.00 15% 10‐3013‐5221 HEAT 4,183.49 856.89 7,500.00 11% 10‐3013‐5222 HYDRO 5,513.90 1,257.76 7,000.00 18% 10‐3013‐5228 WATER BILLING 2,189.17 321.72 2,500.00 13% 10‐3013‐5223 BUILDING MTCE/SERVICES 1,606.95 2,284.34 5,000.00 46% 10‐3013‐5225 MATERIALS & SUPPLIES 2,094.54 644.08 2,500.00 26% 10‐3013‐5440 TOOLS 6,360.41 825.08 7,000.00 12% 10‐3100‐5110 FULL TIME WAGES 372,413.19 99,811.15 424,829.60 23% 2% CPI and correlating step increases 10‐3100‐5111 OTHER PAYROLL COSTS 127,250.10 35,886.94 146,376.02 25% 10‐3100‐5115 PT SALARIES & WAGES 15,697.53 5,199.49 27,182.69 19% 10‐3100‐5116 OVERTIME 15,934.07 10,965.46 21,500.00 51% 10‐3100‐5130 MEMBERSHIPS 1,019.68 854.83 1,100.00 78% 10‐3100‐5140 TRAINING & SEMINARS 1,519.14 0.00 7,700.00 0% 10‐3100‐5160 HEALTH & SAFETY 296.34 266.33 500.00 53%
10‐3100‐5170 CLOTHING & BOOT ALLOWANCE 2,114.19 364.72 2,975.00 12% 10‐3100‐5210 OFFICE SUPPLIES 230.28 196.35 300.00 65% 10‐3100‐5211 TELEPHONE 2,629.15 599.84 2,800.00 21% 10‐3100‐5212 WEBISTE INTERNET EXPENSES 899.56 202.64 855.00 24% 10‐3100‐5213 COMPUTER EXPENSES 0.00 0.00 300.00 0% 10‐3100‐5220 INSURANCE ‐ LIABILITY 26,530.00 31,578.39 31,065.84 102% 10‐3100‐5240 SURVEY EXPENSE 0.00 0.00 0.00 0%
Page 38 of 105 2021 1st Quarter Variance: Transportation % of 2020 YTD 2021 YTD Budget Account # Account Name Actual Actual 2021 Budget Spent Notes 10‐3100‐5243 INSURANCE DEDUCTIBLE 0.00 0.00 1,000.00 0% 10‐3100‐5700 WRITE‐OFF PRIOR YR RECEIVABLE 805.28 0.00 0.00 0%
10‐3100‐5248 PIT ‐ ALL COSTS 3,068.01 2,644.63 5,000.00 53% Need to strip some topsoil 10‐3100‐5270 CONSULTING 5,271.17 0.00 12,500.00 0% Mandatory Road Needs Study 10‐3100‐5280 OTHER ‐ MISCELLANEOUS 0.00 0.00 0.00 0%
10‐3112‐5300 MATERIALS ‐ BRUSHING 0.00 0.00 0.00 0% 10‐3112‐5350 MATERIALS ‐ TREES 7,920.62 1,119.36 9,000.00 12% 10‐3114‐5300 MATERIALS ‐ CULVERTS 17,393.58 2,001.77 6,000.00 33% 10‐3115‐5300 MATERIALS ‐ CATCH BASINS 854.78 0.00 4,000.00 0% 10‐3122‐5300 MATERIALS ‐ DUST CONTROL 71,683.44 0.00 70,000.00 0%
10‐3123‐5300 MATERIALS ‐ GRAVEL RESURFACING 52,873.07 0.00 54,800.00 0% 8000 yards east end (every 5 years) + 2000 yard stockpile 10‐3131‐5300 MATERIALS ‐ PATCHING 4,057.72 0.00 3,000.00 0% 10‐3132‐5300 MATERIALS ‐ SWEEPING 6,997.46 765.79 9,000.00 9% 10‐3141‐5300 MATERIALS ‐ SAFETY DEVICES 24,183.71 0.00 16,000.00 0% Signs, Line Painting, Safety Devices to its own GL 10‐3150‐5300 MATERIALS ‐ SIDEWALKS 33.55 0.00 2,500.00 0% 10‐3220‐5300 MATERIALS ‐ SANDING & SALTING 61,957.97 0.00 82,000.00 0% 10‐3141‐5350 MATERIALS ‐ RAIL CROSSING CONTRACT 0.00 1,184.00 7,000.00 17% Split out from Safety Devices Budget to track separately
10‐3500‐5222 STREETLIGHTS HYDRO (ALL) 12,235.74 3,527.74 18,000.00 20% 10‐3500‐5223 STREETLIGHTS MAINTENANCE (ALL) 3,434.40 2,513.27 4,000.00 63%
10‐3600‐5220 INSURANCE ‐ VEHICLES 5,370.00 5,583.76 5,583.76 100% 10‐3600‐5521 FUEL ‐ GAS 10,820.74 1,973.73 12,500.00 16% 10‐3600‐5522 FUEL ‐DIESEL 35,245.65 7,749.82 50,500.00 15% 10‐3600‐5523 OIL & LUBRICANTS 1,476.48 141.48 4,000.00 4% 10‐3600‐5530 VEHICLE LICENSES 51.00 51.00 8,000.00 1% 10‐3600‐5550 GPS SYSTEM 1,800.74 0.00 2,900.00 0% Annual support and software fee ‐ GPS/Mesh 10‐3600‐5110 F/T PAYROLL: MAINTENANCE 0.00 0.00 0.00 0%
Page 39 of 105 2021 1st Quarter Variance: Transportation % of 2020 YTD 2021 YTD Budget Account # Account Name Actual Actual 2021 Budget Spent Notes 10‐3600‐5111 F/T PAYROLL COSTS: MAINTENANCE 0.00 0.00 0.00 0% 10‐3615‐5510 2006 INTERNATIONAL R&M 7,237.15 504.75 0.00 0% Divested 10‐3619‐5510 2020 INTERNATIONAL R&M 0.00 0.00 3,000.00 0% 10‐3616‐5510 2010 TRUCK R&M 7,315.83 3,073.44 9,000.00 34% 10‐3617‐5510 2011 SINGLE PLOW TRUCK R &M 6,710.88 981.02 6,000.00 16% 10‐3618‐5510 2012 INTERNATIONAL PLOW R&M 10,061.72 702.15 8,500.00 8% 10‐3623‐5510 2006 DODGE PICKUP R&M 0.00 0.00 0.00 0% Divested 10‐3624‐5510 2008 DODGE 2WD R&M 3,533.91 0.00 1,500.00 0% 10‐3625‐5510 2008 DODGE 4WD R&M 689.03 121.82 0.00 0% Divested 10‐3711‐5510 2014 JD LOADER 4,376.94 2,430.41 7,000.00 35% 5,000 hour specialized service for fluid flush 10‐3712‐5510 2001 VOLVO EXCAVATOR R&M 5,016.67 0.00 0.00 0% Replacing 10‐3713‐5510 2003 JD HOE R&M 4,373.95 801.14 7,000.00 11% $2,600 for 4 new tires 10‐3714‐5510 2007 VOLVO GRADER R&M 2,859.93 0.00 10,000.00 0% 10‐3721‐5510 1996 STEAMER R&M 199.73 0.00 500.00 0% 10‐3722‐5510 2001 BRUSHHEAD R&M 7.12 0.00 1,000.00 0% 10‐3730‐5510 2015 ONE TON/PLOW/SANDER 3,223.62 1,161.98 4,000.00 29% 10‐3723‐5510 2015 KUBOTA TRACTOR R&M 1,665.06 0.00 3,000.00 0% 10‐3731‐5510 2017 SKID STEER 1,564.19 1,292.90 3,000.00 43% 10‐3733‐5510 2020 BOOM MOWER 0.00 0.00 2,000.00 0% Boom Mower Teeth and Belts Total Expenses 977,995.15 233,388.67 1,158,262.68 20%
10‐3100‐4030 GRANT FUNDING: FORMULA ‐142,761.00 ‐69,079.01 ‐171,313.00 40% 10‐3100‐4030 GRANT FUNDING: MAIN STREET REV 0.00 0.00 0.00 0% 10‐3100‐4030 GRANT FUNDING: WELLINGTON 0.00 0.00 0.00 0% 10‐3100‐4011 PROVINCIAL GRANT ‐ GAS TAX ‐124,651.58 0.00 ‐130,317.57 0% 10‐3100‐4030 GRANT FUNDING: ICIP FEDERAL 0.00 0.00 ‐1,152,900.00 0% 10‐3100‐4030 GRANT FUNDING: ICIP PROVINCIAL 0.00 0.00 ‐640,435.95 0% 10‐3100‐4900 TRANS. FR. RESERVE (EFFICIENCY) 0.00 0.00 ‐30,000.00 0% LED Light Replacement PW Building 19‐3100‐4580 SALE OF ASSETS ‐ VEHICLES ‐25,321.19 0.00 ‐30,000.00 0% Excavator 19‐3100‐5200 CAPITAL CONSTRUCTION 2,858.66 0.00 0.00 0% 19‐3100‐5200 CAPITAL CONSTRUCTION 18,774.72 0.00 40,000.00 0% Guard Rails ‐ Sand Road Bridge
Page 40 of 105 2021 1st Quarter Variance: Transportation % of 2020 YTD 2021 YTD Budget Account # Account Name Actual Actual 2020 vs 2021 Spent Notes 19‐3100‐5200 CAPITAL CONSTRUCTION 123,330.92 0.00 136,500.00 0% Surface Treatment Plan 19‐3100‐5200 CAPITAL CONSTRUCTION 0.00 0.00 58,000.00 0% Asphalt Plan ‐ Queen Street Micro 19‐3100‐5200 CAPITAL CONSTRUCTION 10,501.63 0.00 88,150.00 0% Transfer Station Bridge 19‐3100‐5375 CAPITAL CONSTRUCTION: CENTRE LINE 30,330.48 0.00 1,921,500.00 0% 19‐3100‐5200 CAPITAL CONSTRUCTION: STREETLIGHTS 0.00 0.00 12,000.00 0% Fill in some dark spots in village 19‐3100‐5250 CAPITAL CONSTRUCTION ‐ SIDEWALKS 5,207.92 843.33 150,000.00 0% Elm St. /Cty Rd 45 to Baker/Hwy 7 patches 19‐3100‐5275 CAPITAL CONSTRUCTION ‐ MAIN ST REV 0.00 0.00 0.00 0% 19‐3100‐5200 CAPITAL CONSTRUCTION: WELLINGTON 41,451.93 946.37 10,000.00 0% Design Completion 19‐3100‐5200 CAPITAL CONSTUCTION: ALBINE 0.00 0.00 75,000.00 0% Township upgrades Excavator ($400,000), Water Tank Replacement ($27,500), 19‐3100‐5400 CAPITAL EQUIPMENT 263,533.65 0.00 432,500.00 0% Bush Hog Mower, ($5,000) 19‐3100‐5400 CAPITAL ‐ EFFIENCY FUNDING 0.00 0.00 30,000.00 0% LED Light Replacement PW Building 19‐3100‐5500 CAPITAL VEHICLES 265,484.72 0.00 0.00 0%
Grader ‐ $100,000 (2025), Backhoe (2023) ‐ $28,000, Pick up ‐ 10‐3600‐5900 TRANSFER TO RESERVE (ROAD EQUIP) 265,000.00 0.00 148,000.00 0% $20,000 (2022) 10‐3100‐4900 TRANSFER FROM RESERVE (ROAD CONST) 0.00 0.00 ‐128,164.05 0% Centre Line Road Transfer Station Bridge (Transferred in 2020 for Mill Street 10‐3100‐4900 TRANSFER FROM RESERVE (ROAD CONST) 0.00 0.00 ‐88,150.00 0% Bridge) 10‐3100‐4900 TRANSFER FROM RESERVE (DEV. CHAR) ‐125,404.45 0.00 ‐80,000.00 0% Bush Hog Mower ($5,000) Sidewalks ($75,000) 10‐3100‐4900 TRANSFER FROM RESERVE (CAP. VEH.) ‐260,000.00 0.00 ‐400,000.00 0% Excavator 10‐3100‐4900 TRANSFER FROM RESERVE (WORK FUND) 0.00 0.00 0.00 0% Total Capital 348,336.41 ‐67,289.31 250,369.43 ‐27% Net Surplus/Deficit 1,297,120.45 164,099.36 1,388,432.11 12%
Page 41 of 105 2021 1st Quarter Variance: Environmental Services 2020 YTD 2021 YTD % of Budget Account # Account Name Actual Actual 2021 Budget Spent Notes 10‐4400‐4250 DISPOSAL BAG TAG FEES ‐85,859.50 ‐18,007.50 ‐80,000.00 23% 10‐4500‐4250 TIPPING FEES ASPHODEL/NORWOOD ‐26,854.08 ‐6,703.00 ‐29,000.00 23% 10‐4500‐4300 OTHER REVENUE 0.00 0.00 ‐500.00 0% Mattress/Battery Refunds 10‐4520‐4255 TIRE REVENUE 0.00 0.00 0.00 0% 10‐4520‐4260 SCRAP METAL REVENUE ‐1,438.46 0.00 ‐1,500.00 0% 10‐4600‐4200 RECYCLING BLUE BOXES ‐1,308.00 0.00 ‐1,000.00 0% 10‐4520‐4265 WEEE PROGRAM ‐3,691.57 0.00 ‐2,000.00 0% 10‐4520‐4270 BOTTLE COLLECTION ‐238.00 0.00 ‐250.00 0% Total Revenues ‐119,389.61 ‐24,710.50 ‐114,250.00 22%
10‐4400‐5111 OTHER PAYROLL COSTS 0.00 0.00 0.00 0% 10‐4400‐5119 INTERDEPT. LABOUR 0.00 0.00 0.00 0% 10‐4510‐5229 PROPERTY TAX 2,023.80 0.00 2,142.00 0% 10‐4400‐5246 GARBAGE COLLECTIONS CONTRACT 59,963.12 12,006.16 76,000.00 16% 10‐4400‐5800 OTHER 0.00 0.00 900.00 0% 10‐4510‐5400 CONSULTING FEES 13,635.84 0.00 19,500.00 0% 10‐4520‐5110 FT LANDFILL SITE LABOUR 3,981.12 1,029.52 4,544.80 23% 10‐4520‐5111 OTHER PAYROLL COSTS 5,785.81 1,469.34 10,258.03 14% 10‐4520‐5115 PT WAGES 8,572.77 3,214.68 17,070.24 19% 10‐4520‐5116 OVERTIME 1,266.98 144.45 1,400.00 10% Stats 10‐4520‐5119 PW LABOUR COST 4,045.12 0.00 13,832.00 0% PW Employee 1 day/week 10‐4520‐5120 CONTRACT SERVICES (N) 1,668.88 223.88 2,160.00 10% Portable Washroom/Hand washing unit 10‐4520‐5211 TELEPHONE 54.51 10.68 150.00 7% 10‐4520‐5225 MATERIALS & SUPPLIES (N) 3,187.43 114.87 4,500.00 3% Bag tags/Moneris 10‐4520‐5229 PROPERTY TAX 9,684.82 0.00 9,800.00 0% 10‐4520‐5280 TRANSFER STATION BINS 16,059.24 2,010.34 24,000.00 8% 10‐4520‐5300 OTHER PAYROLL COSTS 0.00 0.00 0.00 0% 10‐4520‐5400 CONSULTING FEES (N) 10,053.89 7,581.12 17,000.00 45% 10‐4520‐5510 DONATIONS ‐ BOTTLE COLLECTION 0.00 0.00 250.00 0% 10‐4520‐5520 ADVERTISING & PROMOTION 345.98 274.76 5,000.00 5% Sign Rentals/Mail Out 10‐4600‐5240 PLC COSTS (CAMPGROUNDS) 0.00 0.00 1,520.00 0% 10‐4600‐5400 BLUE BOXES & COMPOSTERS 1,585.97 0.00 2,500.00 0% Total Expenses 141,915.28 28,079.80 212,527.07 13%
Page 42 of 105 2021 1st Quarter Variance: Environmental Services YTD 2020 2021 YTD % of Budget Account # Account Name Acutal Actual 2021 Budget Spent Notes 10‐4520‐4900 TRANSFER FROM RESERVE 0.00 0.00 ‐12,000.00 0% 2020 Allocation 19‐4520‐5260 CAPITAL ‐ PROPERTY IMPROVEMENTS 0.00 0.00 12,000.00 0% Organics Approval 19‐4520‐5260 CAPITAL ‐ PROPERTY IMPROVEMENTS 0.00 0.00 88,206.00 0% Transfer Station Bridge 10‐4520‐5900 TRANSFER TO RESERVE 25,000.00 0.00 0.00 0% Total Capital 25,000.00 0.00 88,206.00 0%
Net Surplus/Deficit 47,525.67 3,369.30 186,483.07 2%
Page 43 of 105 2021 1st Quarter Variance: Recreation
2020 YTD 2021 YTD % of Budget Account # Account Name Actual Actual 2021 Budget Spent Notes 10‐7210‐4200 FEES: BALL HOCKEY 74.86 0.00 0.00 0% 10‐7230‐4273 ICE RENTALS ‐ MINOR HOCKEY ‐35,493.07 ‐12,269.32 ‐79,000.00 16% 10‐7230‐4274 ICE RENTALS ‐ HIGH SCH & ACADEMY ‐1,533.00 0.00 ‐1,800.00 0% 10‐7230‐4275 ICE RENTALS ‐ ADULT ‐30,874.20 ‐3,995.62 ‐23,000.00 17% 10‐7230‐4276 ICE RENTALS ‐ OUTSIDE MIN. HOCKEY ‐8,008.19 ‐3,701.46 ‐34,000.00 11% Picked up Figure Skating Hours 10‐7240‐4271 PUBLIC SKATING ‐1,812.74 0.00 ‐1,500.00 0% Assuming Fall 2021 Start 10‐7240‐4277 ICE RENTALS ‐ FIGURE SKATING ‐8,500.00 0.00 ‐8,540.00 0% Assuming Fall 2021 Start 10‐7240‐4278 ARENA ‐ OFF SEASON RENTAL 0.00 0.00 0.00 0% 10‐7250‐4020 CANADA DAY REVENUE ‐1,500.00 0.00 ‐1,500.00 0% 10‐7300‐4213 BANK MACHINE FEES ‐281.70 ‐1.80 ‐200.00 1% 10‐7300‐4580 OTHER REVENUE ‐175.99 0.00 ‐200.00 0% 10‐7310‐4271 BALL PARK USER FEES (N) 0.00 0.00 ‐1,200.00 0% If tournaments allowed 10‐7310‐4272 BALL DIAMOND RENTALS ‐500.00 0.00 ‐1,800.00 0% If weddings move forward in 10‐7330‐4272 MULTI PURPOSE ROOM RENTAL ‐3,290.00 0.00 ‐7,500.00 0% 2021 10‐7340‐4272 BOARDROOM RENTAL ‐78.00 0.00 ‐250.00 0% 10‐7350‐4015 GRANT ‐ STUDENT WAGES 0.00 0.00 0.00 0% 10‐7350‐4216 ADVERTISING ‐ SIGNS, LOGOS, OLYMPIA ‐3,009.93 ‐552.48 ‐9,800.00 6% 10‐7352‐4270 SKATE SHARPENING REVENUE ‐1,181.00 0.00 ‐1,000.00 0% 10‐7360‐4270 VENDING MACHINE ‐2,605.39 0.00 ‐3,600.00 0% 10‐7360‐4500 CONCESSION REVENUE ‐31,704.44 ‐11.00 ‐37,500.00 0% If opened in Fall of 2021 If weddings move forward in 10‐7370‐4500 BAR SALES ‐1,467.86 ‐208.44 ‐15,500.00 1% 2021 10‐7350‐4300 SOLAR PANEL REVENUE 0.00 0.00 ‐10,000.00 0% Total Revenues ‐131,940.65 ‐20,740.12 ‐237,890.00 9%
10‐7210‐5300 MATERIALS & COSTS 0.00 0.00 0.00 0% 10‐7250‐5800 CANADA DAY EXPENSES 0.00 0.00 1,500.00 0% 10‐7300‐5110 FULL TIME WAGES 51,738.37 0.00 57,189.60 0% 10‐7300‐5111 OTHER PAYROLL COSTS 15,374.94 754.01 23,730.38 3% Comm. Program Co‐ordinator 10‐7300‐5115 PART TIME WAGES 0.00 6,248.10 27,705.60 23%
Page 44 of 105 2021 1st Quarter Variance: Recreation 202YTD 2021 YTD % of Budget Account # Account Name Budget Actual 2021 Budget Spent Notes 10‐7300‐5119 PW LABOUR EXPENSE 0.00 0.00 600.00 0% 10‐7300‐5130 MEMBERSHIPS 488.45 503.70 750.00 67% 10‐7300‐5140 CONFERENCES & SEMINARS 49.86 0.00 0.00 0% 10‐7300‐5148 STAFF TRAINING 859.57 0.00 2,000.00 0% 10‐7300‐5160 HEALTH & SAFETY 783.68 152.64 1,000.00 15% 10‐7300‐5170 UNIFORMS 1,490.46 0.00 1,200.00 0% 10‐7300‐5210 ADMINISTRATION SUPPLIES 1,033.75 0.00 1,450.00 0% 10‐7300‐5213 COMPUTER EXPENSES 493.54 0.00 400.00 0% 10‐7300‐5218 MISCELLANEOUS EXPENSE 0.00 0.00 100.00 0% 10‐7300‐5247 PW DEPT. MACHINE TIME 0.00 0.00 600.00 0% 10‐7300‐5320 ADVERTISING 254.40 0.00 1,000.00 0% 10‐7300‐5400 SMALL TOOLS & EQUIPMENT 949.78 18.82 2,000.00 1% 10‐7300‐5410 MECHANICAL EQUIPMENT 6,876.36 0.00 7,000.00 0% 10‐7300‐5520 GAS AND OIL 293.58 243.58 1,300.00 19% 10‐7310‐5223 BALL BUILDING 0.00 0.00 250.00 0% Build in home base ‐ red clay & 10‐7310‐5225 MATERIALS & SUPPLIES ‐ BALL PARK 193.24 0.00 3,500.00 0% bricks 10‐7350‐5110 WAGES & SALARIES: OPERATORS 36,762.33 14,223.82 60,000.00 24% 10‐7350‐5111 OTHER PAYROLL COSTS 7,074.11 3,100.70 14,500.00 21% 10‐7350‐5115 PT SALARIES & WAGES: ATTENDANTS 11,826.07 4,414.75 36,000.00 12% 10‐7350‐5116 OVERTIME 1,644.97 168.84 2,200.00 8% Stat holidays 10‐7350‐5210 SUPPLIES 3,440.17 677.31 5,000.00 14% 10‐7350‐5211 TELEPHONE 2,515.82 490.58 2,250.00 22% 10‐7350‐5220 INSURANCE 47,370.00 55,937.81 55,425.24 101% Expected increase at renewal 10‐7350‐5221 UTILITIES ‐ GAS 9,654.13 3,471.83 14,000.00 25% 10‐7350‐5222 ELECTRIC 59,477.23 14,284.84 82,000.00 17% 10‐7350‐5228 WATER BILLING 3,582.88 660.14 4,000.00 17% 10‐7350‐5223 BUILDING REPAIRS & MAINTENANCE 19,038.31 419.37 22,000.00 2% 10‐7350‐5224 GARBAGE DISPOSAL COSTS 2,309.53 463.91 2,800.00 17% 10‐7350‐5225 CLEANING SUPPLIES 6,363.36 164.42 8,000.00 2% 10‐7350‐5226 GRASS CUTTING/GROUNDS MAINT 443.25 0.00 1,400.00 0% 10‐7350‐5227 ALARM FEES 219.80 0.00 230.00 0% 10‐7350‐5240 SERVICES 4,613.04 609.12 6,000.00 10%
Page 45 of 105 2021 1st Quarter Variance: Recreation 2020 YTD 2021 YTD % of Budget Account # Account Name Actual Actual 2021 Budget Spent Notes 10‐7350‐5400 WATER TREATMENT CONTRACT 2,742.41 747.93 3,100.00 24% 10‐7350‐5610 OLYMPIA REPAIR & MAINTENANCE 3,142.15 272.72 2,000.00 14% 10‐7350‐5620 PROPANE FUEL ‐ OLYMPIA 1,541.69 125.16 2,500.00 5% 10‐7350‐5700 WRITE OFF ‐ PRIOR YR ACCT REC 3,082.55 286.00 0.00 0% 10‐7351‐5410 ICE PLANT REPAIRS 3,203.16 0.00 3,500.00 0% 10‐7351‐5420 ICE PLANT MAINTENANCE 13,402.87 452.81 6,000.00 8% 10‐7352‐5223 SKATE SHARPENING R/M 0.00 0.00 100.00 0% 10‐7360‐5115 P/T WAGES & SALARIES: CANTEEN 10,566.93 0.00 12,500.00 0% 10‐7360‐5210 CANTEEN SUPPLIES 21,668.56 0.00 27,500.00 0% 10‐7360‐5111 OTHER PAYROLL COSTS/CANTEEN 1,385.47 0.00 1,300.00 0% 10‐7365‐4200 SPLASHPAD EXPENSES 2,884.51 0.00 7,500.00 0% 10‐7370‐5111 OTHER PAYROLL COSTS/LOUNGE 86.91 0.00 550.00 0% 10‐7370‐5115 P/T WAGES & SALARIES: LOUNGE 550.29 0.00 4,500.00 0% 10‐7370‐5210 LOUNGE SUPPLIES 476.11 0.00 7,200.00 0% 10‐7300‐5220 VEHICLE INSURANCE 500.00 520.00 520.00 100% 10‐7300‐5510 R&M VEHICLE 565.15 0.00 850.00 0% 10‐7390‐5200 RECREATION PROGRAMMING 0.00 615.18 25,000.00 2% Mast. Rec. Plan Programming Total Expenses 363,013.74 110,028.09 553,700.82 20%
10‐7350‐5900 TRANSFER TO RESERVE 0.00 0.00 5,000.00 0% Ice Resurfacer 10‐7351‐5900 TRANSFER TO RESERVE 25,000.00 0.00 25,000.00 0% Cap Equipment (Ice Plant)
19‐7300‐5400 CAPITAL EQUIPMENT 16,668.22 0.00 1,600.00 0% Video Equipment for ice surface Propane Ice Resurfacer with 19‐7300‐5400 CAPITAL EQUIPMENT 0.00 0.00 96,000.00 0% Laser Level 19‐7300‐5400 CAPITAL EQUIPMENT 0.00 0.00 0.00 0% 19‐7300‐5400 CAPITAL EQUIPMENT: EFFICIENCY 0.00 0.00 42,000.00 0% Dehumidifer 10‐7300‐4900 TRANS. FROM RESERVE: EFFICIENCY 0.00 0.00 ‐42,000.00 0% Dehumidifer 10‐7350‐4900 TRANSFER FROM RESERVE (CAP. EQUIP) 0.00 0.00 ‐96,000.00 0% Ice resurfacer 10‐7300‐5218 MASTER RECREATION PLAN 4,589.38 0.00 0.00 0% Total Capital 46,257.60 0.00 31,600.00 0% Net Surplus/Deficit 277,330.69 89,287.97 347,410.82 26%
Page 46 of 105 2021 1st Quarter Variance: Parks 2020 YTD 2021 YTD % of Budget Account # Account Name Actual Actual 2021 Budget Spent Notes 10‐7100‐4025 FEDERAL GRANT ‐ STUDENT WAGES 0.00 0.00 ‐4,000.00 0% 10‐7100‐4050 DONATIONS: PARKS ‐1,000.00 0.00 0.00 0% 10‐7100‐4060 HANGING BASKET PROGRAM ‐740.00 0.00 ‐800.00 0% 10‐7100‐4272 ASPHODEL PARK RENTAL ‐240.00 0.00 ‐210.00 0% 10‐7130‐4050 DONATIONS: MILL POND 0.00 0.00 0.00 0% 10‐7100‐4580 OTHER REVENUE ‐7,418.14 0.00 0.00 0% 10‐7100‐4900 TRANS.FROM RESERVE ‐ EFFICIENCY 0.00 0.00 ‐3,200.00 0% Efficiency Funding Total Revenues ‐9,398.14 0.00 ‐8,210.00 0% 10‐7100‐5111 OTHER PAYROLL COSTS 8,253.65 0.00 8,159.84 0% 10‐7100‐5115 PT SALARIES & WAGES 1,016.66 0.00 1,000.00 0% 10‐7100‐5119 FT SALARIES & WAGES 41,309.40 0.00 38,896.00 0% All Staff 10‐7100‐5116 OVERTIME 940.19 0.00 1,000.00 0% Stats 10‐7100‐5210 OFFICE SUPPLIES/EQUIPMENT 25.43 247.19 500.00 49% 10‐7100‐5218 MISCELLANEOUS EXPENSE 0.00 0.00 0.00 0% 10‐7100‐5220 PARKS INSURANCE 5,900.00 6,903.00 6,903.00 100% 10‐7100‐5223 REPAIRS & MAINTENANCE 2,791.94 469.33 2,850.00 16% 10‐7100‐5225 PARKS ‐ WASHROOM FACILITIES 934.92 0.00 3,000.00 0% 10‐7100‐5226 GRASS CUTTING ‐ PARKS/FACILITIES 4,036.96 0.00 15,574.00 0% 10‐7100‐5230 TREE MAINTENANCE 1,780.80 1,908.00 2,500.00 76% Ash Tree Removal (Diseased) 10‐7110‐5223 CENOTAPH PARK 0.00 0.00 750.00 0% 10‐7130‐5229 PROPERTY TAX 437.12 0.00 425.00 0% 10‐7100‐5521 FUEL: GAS 1,336.12 0.00 2,500.00 0% 10‐7100‐5300 HANGING BASKET PROGRAM 4,215.91 0.00 4,500.00 0% $65/planter (larger) 19‐7100‐5260 PARKS/TRAILS PROMOTION 0.00 0.00 1,000.00 0% 10‐7100‐5900 TRANSFER TO RESERVES 0.00 0.00 0.00 0% Total Expenses 72,979.10 9,527.52 89,557.84 11% 10‐7100‐5900 TRANSFER TO RESERVES 10,000.00 0.00 0.00 0% 10‐7100‐4900 TRANSFER FROM PARKLAND RES. 0.00 0.00 ‐32,700.00 0% 10‐7100‐4900 TRANSFER FROM DEVELOPMENT CHARGES 0.00 0.00 ‐16,000.00 0% Norwood Park 19‐7100‐5260 CAPITAL ‐ PROPERTY IMPROVEMENTS 0.00 0.00 32,700.00 0% New Equip. Pkg at C.C Playground 19‐7100‐5260 CAPITAL ‐ PROPERTY IMPROVEMENTS 18,053.31 0.00 42,000.00 0% Approved Parks Plan
Page 47 of 105 2021 1st Quarter Variance: Parks 2020 YTD 2021 YTD % of Budget Account # Account Name Budget Actual 2021 Budget Spent Notes 19‐7100‐5260 CAPITAL ‐ EFFICIENCY FUNDING 7,418.14 0.00 3,200.00 0% Trailer 19‐7100‐5260 CAPITAL ‐ MILL POND TRAILS 0.00 0.00 0.00 0% Total Capital 35,471.45 0.00 29,200.00 0% Net Surplus/Deficit 99,052.41 9,527.52 110,547.84 9%
Page 48 of 105 2021 1st Quarter Variance: Planning Economic Development 2020 YTD 2021 YTD % of Budget Account # Account Name Actual Actaul 2021 Budget Spent Notes
10‐8600‐4050 DONATIONS ‐ BEAUTIFICATION/EDBAC 0.00 0.00 0.00 0% 10‐8600‐4100 SHOWCASE A‐N REVENUE 0.00 0.00 0.00 0% 10‐8600‐4200 COMMUNITY GUIDE REVENUE 0.00 0.00 0.00 0% 10‐8600‐4051 OTHER REVENUE 0.00 0.00 ‐100.00 0% Total Economic Development Revenue 0.00 0.00 ‐100.00 0%
10‐8100‐4213 ZONING/WORK ORDER REQUESTS ‐4,580.00 ‐360.00 ‐4,000.00 9% 10‐8100‐4222 ZONING APPLICATIONS ‐7,150.00 ‐425.00 ‐4,500.00 9% 10‐8100‐4223 MINOR VARIANCE APPLICATIONS 0.00 0.00 0.00 0% 10‐8100‐4224 SUBDIVISION/CONDO APPLICATION FEE ‐10,000.00 0.00 0.00 0% 10‐8100‐4280 PARKLAND FEE ‐21,846.43 0.00 0.00 0% 10‐8100‐4281 DEVELOPMENT CHARGE FEE ‐166,686.46 ‐118,077.02 ‐50,000.00 236% 10‐8100‐4500 PLANNING REVENUE ‐ OTHER ‐1,500.00 ‐1,500.00 ‐1,200.00 125% 10‐8100‐4900 TRANSFER FROM RESERVE (DEV CH) 0.00 ‐15,000.00 0% DC Bylaw Update 10‐8100‐4900 TRANSFER FR RES (PLANNING DOCS) ‐20,000.00 0.00 ‐10,000.00 0% 10‐8100‐4900 TRANSFER FR RES (REBRANDING) ‐3,611.62 0.00 ‐30,000.00 0% Economic Dev Reserve Total Planning Revenue ‐235,374.51 ‐120,362.02 ‐114,700.00 105%
Total Revenues ‐235,374.51 ‐120,362.02 ‐114,800.00 105%
Economic Development 10‐8600‐5225 BEAUTIFICATION/EDBAC EXPENSES 0.00 0.00 0.00 0% 10‐8600‐5300 SHOWCASE A‐N EXPENSES 0.00 0.00 0.00 0% 10‐8600‐5400 COMMUNITY GUIDE EXPENSES 4,655.52 0.00 0.00 0%
Marketing/Communication/ba 10‐8600‐5320 PROMOTION EXPENSES 5,411.57 125.00 18,000.00 1% nners/local business support 10‐8600‐5320 REBRANDING 3,611.62 0.00 30,000.00 0% Entrance signs Total 13,678.71 125.00 48,000.00 0%
Planning 10‐8100‐5110 PLANNING WAGES FULL TIME 39,804.72 10,172.80 35,193.60 29% 10‐8100‐5111 OTHER PAYROLL COSTS 11,745.30 3,197.36 18,101.16 18%
Page 49 of 105 2021 1st Quarter Variance: Planning Economic Development 2020 YTD 2021 YTD % of Budget Account # Account Name Actual Actual 2021 Budget Spent Notes PLANNING WAGES PART TIME 0.00 0.00 32,448.00 0% 10‐8100‐5140 CONFERENCES & SEMINARS 0.00 0.00 0.00 0% 10‐8100‐5150 MILEAGE 173.69 0.00 300.00 0% 10‐8100‐5210 OFFICE SUPPLIES 91.56 0.00 200.00 0% 10‐8100‐5211 TELEPHONE 744.95 167.26 450.00 37% 10‐8100‐5215 POSTAGE 169.99 0.00 200.00 0% 10‐8100‐5242 LEGAL FEES 25,189.74 16,428.58 20,000.00 82% LPAT 10‐8100‐5250 DEVELOPMENT CHARGES STUDY 0.00 0.00 15,000.00 0% Update to By‐law 10‐8100‐5251 MINOR VARIANCES 0.00 0.00 600.00 0% 10‐8100‐5252 ZONING BY‐LAW APPLICATIONS 1,562.30 0.00 1,500.00 0% 10‐8100‐5256 PLANNING DOCUMENT UPDATES 50,544.65 0.00 5,000.00 0% 10‐8100‐5320 ADVERTISING 0.00 0.00 0.00 0% 10‐8100‐5900 TRANSFER TO RES. (DEV CHARGES) 124,054.03 118,077.02 50,000.00 236% Total 254,080.93 148,043.02 178,992.76 83%
Total Expenses 267,759.64 148,168.02 226,992.76 65%
Net Surplus/Deficit 32,385.13 27,806.00 112,192.76 25%
Page 50 of 105 2021 1st Quarter Variance: Norwood Water 2020 YTD 2021 YTD % of Budget Account # Account Name Actual Actual 2021 Budget Spent Notes 20‐4310‐4200 USAGE CHARGE ‐389,212.22 ‐111,361.93 ‐433,226.79 26% 20‐4310‐4210 SHUT OFF FEE ‐300.00 ‐300.00 ‐500.00 60% 20‐4310‐4320 INTEREST ON ACCTS ‐1,816.57 ‐834.49 ‐2,000.00 42% 20‐4310‐4800 MISCELLANEOUS INCOME ‐1,017.07 ‐240.00 ‐2,000.00 12% 20‐4310‐4215 WATER METER FEE ‐7,800.00 ‐8,775.00 ‐14,400.00 61% Re‐imbursement 20‐4310‐4220 HOOK UP FEE ‐20,250.00 ‐7,000.00 ‐21,000.00 33% To reserves Total Revenues ‐420,395.86 ‐128,511.42 ‐473,126.79 27%
20‐4310‐5010 ADMINISTRATIVE WAGES 63,683.93 19,773.97 90,343.12 22% 20‐4310‐5111 OTHER PAYROLL COSTS 20,826.40 6,187.53 23,453.09 26% 20‐4310‐5116 OVERTIME 1,184.79 0.00 1,500.00 0% 20‐4310‐5119 OTHER DEPT. LABOUR 4,904.21 479.97 4,000.00 12% Public Works Staff ‐ Repairs 20‐4310‐5120 OPERATIONAL EXPENSE 26,147.91 0.00 0.00 0% No PUG Contract 20‐4310‐5120 DWQMS 2,200.00 0.00 4,000.00 0% Internal & Re‐Accreditation 20‐4310‐5121 BILLING & COLLECTION EXPENSE 1,366.64 416.67 2,500.00 17% 20‐4310‐5125 CHEMICAL COSTS 11,582.92 945.54 10,500.00 9% 20‐4310‐5127 LAB SUPPLIES 1,218.12 0.00 1,200.00 0% 20‐4310‐5130 MEMBERSHIPS 334.00 0.00 400.00 0% 20‐4310‐5140 TRAINING & DEVELOPMENT 1,365.59 0.00 2,200.00 0% 20‐4310‐5145 HEALTH & SAFETY 176.05 220.13 500.00 44% 20‐4310‐5210 OFFICE SUPPLIES 128.73 67.95 350.00 19% 20‐4310‐5213 COMPUTER EXPENSES 75.04 0.00 1,500.00 0% MESH 20‐4310‐5214 PHONE 636.16 159.79 720.00 22% 20‐4310‐5230 INTERNET 1,191.14 246.11 1,560.00 16% 20‐4310‐5216 ALARMING 472.19 431.47 460.00 94% 20‐4310‐5218 MISC. EXPENSE 754.71 78.12 1,000.00 8% 20‐4310‐5219 NATURAL GAS ‐ GENERATOR 1,451.74 474.62 1,600.00 30% 20‐4310‐5220 FUEL 811.09 236.40 1,200.00 20% 20‐4310‐5221 INSURANCE‐LIABILITY/PROPERT 7,000.00 8,190.00 8,190.00 100% 20‐4310‐5222 ELECTRIC CHARGES 12,510.72 1,964.10 13,860.00 14%
Page 51 of 105 2021 1st Quarter Variance: Norwood Water 2020 YTD 2021 YTD % of Budget Account # Account Name Actual Actual 2021 Budget Spent Notes 20‐4310‐5226 CLOTHING/BOOT ALLOWANCE 229.30 0.00 400.00 0% 20‐4310‐5229 PROPERTY TAX 2,509.38 0.00 2,400.00 0% 20‐4310‐5240 COMPLIANCE SAMPLING 4,705.37 971.80 6,000.00 16% 20‐4310‐5262 MAINTENANCE ‐ DISTRIBUTION 2,810.39 1,407.67 9,000.00 16% 20‐4310‐5263 REPAIRS ‐ WATER DISTRIBUTION 19,566.61 71.74 9,000.00 1% 20‐4310‐5325 CONSULTING FEES 0.00 0.00 0.00 0% 20‐4310‐5700 WRITE OFF ACCT RECEIVABLE 0.00 0.00 0.00 0% 20‐4310‐5410 MAINTENANCE ‐ EQUIPMENT 5,797.05 853.26 15,500.00 6% Well Inspection/Maintenance 20‐4310‐5420 SMALL EQUIPMENT & TOOLS 843.31 0.00 1,000.00 0% 20‐4310‐5247 PW DEPT MACHINE TIME 0.00 0.00 2,000.00 0% 20‐4310‐5510 R&M VEHICLE 137.38 0.00 950.00 0% Tires/Brakes 20‐4310‐5550 REIMBURSEMENT OF FEES 0.00 0.00 100.00 0% Total Expenses 196,620.87 43,176.84 217,386.21 20%
20‐4310‐4030 CAPITAL GRANT (CWWF) 0.00 0.00 0.00 0% 20‐4310‐4030 CAPITAL GRANT (WELLINGTON) 0.00 0.00 0.00 0% 20‐4310‐4030 CAPITAL GRANT (ICIP) 0.00 0.00 0.00 0% 20‐4310‐4030 CAPITAL GRANT (SCF) 0.00 0.00 0.00 0% 20‐4310‐4030 EFFICIENCY FUNDING 0.00 0.00 0.00 0% 20‐9999‐5110 CAPITAL ‐ WAGES FULL TIME 0.00 0.00 0.00 0% 20‐9999‐5111 CAPITAL ‐ PAYROLL COSTS 0.00 0.00 0.00 0% 20‐9999‐5200 CAPITAL EXPENDITURE 0.00 0.00 0.00 0% 20‐9999‐5200 CAPITAL EXPENDITURE (TOWER) 12,538.27 0.00 0.00 0% 20‐9999‐5200 CAPITAL EXPENDITURE (CWWF) 2,765.63 0.00 0.00 0% Victoria/Easement ‐ watermain 20‐9999‐5200 CAPITAL EXPENDITURE (VICTORIA) 8,857.39 5,559.95 65,000.00 9% replacement 20‐9999‐5200 CAPITAL EXPENDITURE (ICIP) 0.00 0.00 0.00 0% Ind. Dr./Forcemain Design & 20‐9999‐5200 CAPITAL EXP. (COMM. EC DEV) 0.00 0.00 13,502.42 0% Tender Prep Master Meter Software/Laptop 20‐9999‐5400 CAPITAL EQUIPMENT 6,905.63 0.00 21,835.35 0% Upgrade 20‐9999‐5600 CAPITAL ‐ WATER METER WARRANTY 31,648.08 0.00 46,000.00 0% 420
Page 52 of 105 2021 1st Quarter Variance: Norwood Water 2020 YTD 2021 YTD % of Budget Account # Account Name Actual Actual 2021 Budget Spent Notes 20‐9999‐5400 CAPITAL EQUIPMENT 0.00 0.00 14,400.00 0% New Water Meters (Growth) 20‐9999‐5800 CAPITAL EFFICIENCY FUNDING 0.00 0.00 0.00 0% 20‐4310‐5900 TRANSFER TO RESERVES 10,000.00 0.00 21,000.00 0% Hook up fee revenue 20‐4310‐5900 TRANSFER TO RESERVES 20,000.00 0.00 24,000.00 0% 20‐9999‐5300 UNFUNDED CAPITAL 50,002.81 0.00 50,002.81 0% Unfunded Capital Plan 20‐4310‐4900 TRANSFER FROM RESERVES 0.00 0.00 0.00 0% Net Capital 142,717.81 5,559.95 255,740.58 2% Surplus/Deficit ‐81,057.18 ‐79,774.63 0.00 0%
Page 53 of 105 2021 1st Quarter Variance: Norwood Sewer % of 2020 YTD 2021 YTD Budget Account # Account Name Budget Actual 2021 Budget Spent Notes 30‐4100‐4200 USAGE CHARGE ‐440,180.78 ‐131,261.02 ‐511,462.15 26% 30‐4100‐4220 HOOK UP FEE ‐9,100.00 ‐2,600.00 ‐1,300.00 200% 30‐4100‐4320 INTEREST ON ACCTS 0.00 0.00 0.00 0% 30‐4100‐4800 MISC REVENUE ‐547.08 0.00 0.00 0% Total Revenues ‐449,827.86 ‐133,861.02 ‐512,762.15 26%
30‐4100‐5110 ADMINISTRATIVE WAGES 63,683.93 19,869.48 90,343.12 22% 30‐4100‐5111 PAYROLL COSTS 19,103.39 6,125.81 23,453.09 26% 30‐4100‐5116 OVERTIME 399.31 0.00 500.00 0% 30‐4100‐5119 PW LABOUR EXPENSE 0.00 0.00 500.00 0% 30‐4100‐5120 OPERATIONAL EXPENSE 27,258.54 0.00 0.00 0% 30‐4100‐5121 BILLING & COLLECTION EXPENSE 1,670.33 416.67 2,500.00 17% 30‐4100‐5125 CHEMICAL COSTS 8,546.40 0.00 8,000.00 0% 30‐4100‐5126 FUEL 811.09 236.40 1,200.00 20% 30‐4100‐5127 LAB SUPPLIES 449.88 0.00 1,000.00 0% 30‐4100‐5140 TRAINING & DEVELOPMENT 0.00 290.00 800.00 36% 30‐4100‐5145 HEALTH & SAFETY 36.70 449.10 2,500.00 18% 30‐4100‐5210 OFFICE SUPPLIES 161.22 64.12 300.00 21% 30‐4100‐5213 COMPUTER EXPENSES 75.07 0.00 1,500.00 0% Includes MESH 30‐4100‐5214 PHONE/INTERNET 3,599.80 660.81 4,800.00 14% 30‐4100‐5216 ALARMING 3,570.75 2,069.80 2,100.00 99% 30‐4100‐5220 FUEL ‐ DIESEL 567.31 0.00 600.00 0% 30‐4100‐5221 UTILITIES ‐ GAS 1,791.72 555.05 2,400.00 23% 30‐4100‐5222 ELECTRIC CHARGES 69,900.35 11,912.70 74,860.00 16% 30‐4100‐5225 INSURANCE & LIABILITY 7,000.00 8,190.00 8,190.00 100% 30‐4100‐5226 CLOTHING/BOOT ALLOWANCE 229.30 0.00 400.00 0% 30‐4100‐5229 PROPERTY TAX 3,110.26 0.00 3,200.00 0% 30‐4100‐5240 COMPLIANCE SAMPLING 5,126.71 644.16 6,500.00 10% 30‐4100‐5243 INSURANCE DEDUCTIBLE 0.00 0.00 5,000.00 0% 30‐4100‐5246 SEPTAGE HAULING & SPREADING 14,042.88 0.00 28,000.00 0% 30‐4100‐5247 PW DEPT. MACHINE TIME 0.00 0.00 500.00 0%
Page 54 of 105 2021 1st Quarter Variance: Norwood Sewer % of 2020 YTD 2021 YTD Budget Account # Account Name Actual Actual 2021 Budget Spent Notes 30‐4100‐5262 MAINTENANCE ‐ COLLECTION 2,450.28 3,824.88 5,000.00 76% 30‐4100‐5255 MAINTENANCE ‐ PUMPING STNS 3,944.70 0.00 8,000.00 0% 30‐4100‐5325 CONSULTING FEES 0.00 0.00 0.00 0% 30‐4100‐5380 MISC. EXPENSE 1,689.54 71.89 1,000.00 7% 30‐4100‐5385 FACILITIES MAINTENANCE 0.00 0.00 1,000.00 0% 30‐4100‐5420 SMALL EQUIPMENT & TOOLS 2,985.79 0.00 2,000.00 0% 30‐4100‐5510 R&M VEHICLE 0.00 0.00 950.00 0% Tires/Brakes
BST Tank Cleaning, Inspection & Repairs, Replacment of Alum Pipe Insulation & Supports, Electrical repairs Lions Park, Calibrations, Muffin 30‐4100‐5550 MAINTENANCE ‐ EQUIPMENT 25,603.64 3,633.71 48,025.00 8% Monster Maintenance 30‐4100‐5700 WRITE‐OFF ACCT REC 0.00 0.00 0.00 0% Total Expenses 267,808.89 59,014.58 335,121.21 18%
30‐9999‐4040 GRANT FUNDING ‐ WELLINGTON 0.00 0.00 0.00 0% Belmont Pumping Station 30‐9999‐4040 GRANT FUNDING ‐ EFFICIENCY ‐38,217.36 0.00 ‐45,000.00 0% Upgrades 30‐4100‐5900 TRANSFER TO RESERVE 60,000.00 0.00 10,000.00 0% 30‐4100‐5450 BORROWING COSTS 70,698.08 0.00 67,898.08 0% 30‐4100‐5451 LOAN REPAYMENT 57,142.86 0.00 57,142.86 0% 30‐4100‐4900 TRANSFER FROM RESERVE (DC's) 0.00 0.00 ‐854,816.96 0% Sanitary Main from County Rd 40 30‐4100‐4900 TRANSFER FROM RESERVES 0.00 0.00 ‐84,491.25 0% to Mary Ann Lane 30‐9999‐5200 CAPITAL CONSTRUCTION: IND. DRIVE 0.00 0.00 0.00 0% Sanitary Main from County Rd 40 30‐9999‐5200 CAPITAL CONSTRUCTION: ALBINE 0.00 4,983.44 84,491.25 0% to Mary Ann Lane 30‐9999‐5200 CAPITAL CONTRUCTION‐ OFF SITE 0.00 6,902.06 854,816.96 0% Belmont Pumping Station 30‐9999‐5200 EFFICIENCY FUNDING 18,325.86 0.00 45,000.00 0% Upgrades 30‐9999‐5200 EFFICIENCY FUNDING 7,138.46 0.00 0.00 0% 30‐9999‐5200 EFFICIENCY FUNDING 0.00 0.00 0.00 0%
Page 55 of 105 2021 1st Quarter Variance: Norwood Sewer % of 2020 YTD 2021 YTD Budget Account # Account Name Actual Actual 2021 Budget Spent Notes VFD Lions Park, Pump, Portable 30‐9999‐5400 CAPITAL EXPENDITURE 19,891.50 0.00 42,600.00 0% DO Probe Total Capital 194,979.40 11,885.50 177,640.94 7% Net surplus/deficit 12,960.43 ‐62,960.94 0.00 0%
Page 56 of 105 2021 1st Quarter Variance: Trentview Estates % of 2020 YTD 2021 YTD Budget Account # Account Name Actual Actual 2021 Budget Spent Notes 40‐4320‐4200 USAGE CHARGE ‐8,550.67 ‐2,066.42 ‐9,234.00 22% 40‐4320‐4201 ADMIN FLAT CHARGE ‐23,796.99 ‐9,982.02 ‐29,561.00 34% 40‐4320‐4203 PIPE CHARGE ‐6,462.64 ‐2,021.88 ‐6,000.00 34% 40‐4320‐4210 SHUT OFF FEE 0.00 0.00 0.00 0% 40‐4320‐4220 HOOK UP FEE 0.00 0.00 0.00 0% 40‐4320‐4320 INTEREST ON ACCTS ‐37.38 ‐17.40 ‐60.00 29% 40‐4320‐4800 MISC. INCOME 0.00 0.00 0.00 0% Total Revenue ‐38,847.68 ‐14,087.72 ‐44,855.00 31%
40‐4320‐5110 ADMINISTRATIVE WAGES 4,680.98 1,229.68 4,920.00 25% Manager/Admin support 40‐4320‐5111 PAYROLL COSTS 1,405.60 380.65 1,480.00 26% 40‐4320‐5116 OVERTIME WAGES 0.00 0.00 0.00 0% 40‐4320‐5120 OPERATIONAL EXPENSE 1,528.46 330.72 2,300.00 14% Sampling/Vehicle 40‐4320‐5121 BILLING & COLLECTION EXPENSE 283.02 85.83 515.00 17% 40‐4320‐5211 TELEPHONE 727.12 72.23 900.00 8% 40‐4320‐5220 INSURANCE 3,000.00 3,510.00 3,510.00 100% 40‐4320‐5246 WATER PURCHASE ‐ HASTINGS 9,932.63 1,705.74 16,000.00 11% 40‐4320‐5248 PIPE CONNECTION EXPENSE 5,403.75 950.91 6,000.00 16% 40‐4320‐5212 ELECTRIC 3,545.08 948.08 5,000.00 19% 40‐4320‐5216 ALARMING 421.29 421.29 420.00 100% 40‐4320‐5262 MAINTENANCE ‐ DISTRIBUTION 578.24 0.00 2,240.00 0% 40‐4320‐5263 REPAIRS ‐ WATER DIST. 37.62 0.00 750.00 0% 40‐4320‐5265 FUEL ‐ GENERATOR 0.00 0.00 500.00 0% 40‐4320‐5119 PW LABOUR EXPENSE 0.00 0.00 120.00 0% 40‐4320‐5247 PW MACHINE TIME 0.00 0.00 0.00 0% 40‐4320‐5410 SUPPLIES/SMALL EQUIPMENT 13.30 0.00 200.00 0% 40‐4320‐5700 WRITE OFF ACCT REC 3.48 0.00 0.00 0% TRANSFER TO RESERVE 0.00 0.00 0.00 0% Total Expenses 31,560.57 9,635.13 44,855.00 21%
Page 57 of 105 2021 1st Quarter Variance: Trentview Estates % of 2020 YTD 2021 YTD Budget Account # Account Name Actual Actual 2021 Budget Spent Notes 40‐4320‐5950 CAPITAL EQUIPMENT 0.00 0.00 4,500.00 0% 40‐4320‐4900 TRANSFER FROM RESERVES 0.00 0.00 ‐4,500.00 0% Total Capital 0.00 0.00 0.00 0% Surplus/Deficit ‐7,287.11 ‐4,452.59 0.00 0%
Page 58 of 105 2021.02.18 8.0 9759 Township Of Asphodel-Norwood 2021-04-22 1:36PM General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2021 - From Period 1 To Period 3 Ending MAR 31,2021
Previous Year Total Current Year To Date Account Description Actual Budget Actual Budget Committed Total Budget
Fund: 50 Library
Category: 0???
0001 LIBRARY BALANCE Revenue 50-0001-2780 DUE TO / FROM TOWNSHIP 0.00 0.00 0.00 0.00 0.00 0.00 Total Revenue 0.00 0.00 0.00 0.00 0.00 0.00
Dept Excess Revenue Over (Under) Expenditures 0.00 0.00 0.00 0.00 0.00 0.00
Category Excess Revenue Over (Under) Expenditures 0.00 0.00 0.00 0.00 0.00 0.00
Category: 7???
7400 LIBRARY SERVICE Revenue 50-7400-4010 LITERACY GRANT 0.00 0.00 0.00 0.00 0.00 0.00 50-7400-4011 ONTARIO SERVICE GRANT 0.00 0.00 0.00 0.00 0.00 0.00 50-7400-4012 GRANT - (CAP) STUDENT WAGES 0.00 0.00 0.00 0.00 0.00 0.00 50-7400-4013 GRANT - CAP - TECH & STAFF 0.00 0.00 0.00 0.00 0.00 0.00 50-7400-4014 SOLS CONNECTIVITY GRANT 0.00 0.00 0.00 0.00 0.00 0.00 50-7400-4015 LIBRARY SERVICE GRANT 8,593.00 8,593.00 0.00 2,148.28 0.00 8,593.00 50-7400-4040 MUNICIPAL CONTRIBUTION 144,127.00 144,127.00 0.00 36,029.25 0.00 144,117.00 50-7400-4050 DONATIONS 135.10 100.00 1,000.00 25.03 0.00 100.00 50-7400-4051 DONATIONS - CRAFTS/MISC. 130.00 100.00 0.00 25.03 0.00 100.00 50-7400-4052 DONATIONS - SPECIFIC BOOKS 12.10 200.00 0.00 49.97 0.00 200.00 50-7400-4210 MEMBERSHIP DUES 0.00 100.00 0.00 25.03 0.00 100.00 50-7400-4212 PHOTOCOPYING FEES 137.17 250.00 0.00 62.53 0.00 250.00 50-7400-4213 BOOK REPLACEMENT FEES 0.00 50.00 0.00 12.47 0.00 50.00 50-7400-4215 LIBRARY FINES 51.20 300.00 0.00 75.00 0.00 300.00 50-7400-4220 FUND RAISING 130.00 1,000.00 0.00 250.03 0.00 1,000.00 50-7400-4230 RENTAL INCOME 382.40 1,000.00 0.00 250.03 0.00 1,000.00 50-7400-4500 SALES 67.25 250.00 0.00 62.53 0.00 250.00 50-7400-4800 OTHER REVENUE 1,112.99 1,750.00 164.00 437.53 0.00 1,750.00 50-7400-4900 TRANSFER FROM RESERVE 0.00 0.00 0.00 0.00 0.00 0.00 50-7400-4901 TRANSFER FROM RESERVE - LITERACY 0.00 0.00 0.00 0.00 0.00 0.00 50-7400-4902 TRANSFER FROM RESERVE - SOFTWARE 0.00 0.00 0.00 0.00 0.00 0.00 Total Revenue 154,878.21 157,820.00 1,164.00 39,452.71 0.00 157,810.00
Expense 50-7400-5110 WAGES - FULL TIME 0.00 0.00 0.00 0.00 0.00 0.00 50-7400-5111 PAYROLL COSTS 15,609.48 15,700.00 4,021.30 3,988.03 0.00 15,952.00 50-7400-5115 PART TIME WAGES 78,171.88 77,200.00 18,764.26 19,706.53 0.00 78,826.00 50-7400-5116 OVERTIME 0.00 0.00 0.00 0.00 0.00 0.00 50-7400-5120 WAGES OTHER LIB 0.00 0.00 0.00 0.00 0.00 0.00 50-7400-5130 MEMBERSHIPS 50.00 200.00 0.00 49.97 0.00 200.00 50-7400-5140 CONFERENCES & SEMINARS,TRAINING 544.91 1,250.00 0.00 312.47 0.00 1,250.00 50-7400-5150 MILEAGE 175.33 250.00 0.00 62.53 0.00 250.00 50-7400-5180 VOLUNTEER RECOGNITION ACTIVITIES 0.00 100.00 0.00 25.03 0.00 100.00
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Page 59 of 105 2021.02.18 8.0 9759 Township Of Asphodel-Norwood 2021-04-22 1:36PM General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2021 - From Period 1 To Period 3 Ending MAR 31,2021
Previous Year Total Current Year To Date Account Description Actual Budget Actual Budget Committed Total Budget
50-7400-5210 OFFICE SUPPLIES 886.15 850.00 125.57 212.53 0.00 850.00 50-7400-5211 TELEPHONE 1,327.15 1,400.00 36.86 124.97 0.00 500.00 50-7400-5212 INTERNET 0.00 0.00 0.00 0.00 0.00 0.00 50-7400-5213 COMPUTER 0.00 0.00 0.00 0.00 0.00 0.00 50-7400-5214 FURNITURE 201.85 200.00 0.00 49.97 0.00 200.00 50-7400-5215 POSTAGE 171.96 200.00 0.00 49.97 0.00 200.00 50-7400-5216 COPIER EXPENSE 0.00 100.00 0.00 25.03 0.00 100.00 50-7400-5217 SUBSCRIPTIONS 235.45 250.00 0.00 62.53 0.00 250.00 50-7400-5218 MISCELLANEOUS EXPENSE 607.43 250.00 41.00 137.53 0.00 550.00 50-7400-5220 INSURANCE 1,100.00 1,100.00 1,100.00 274.97 0.00 1,100.00 50-7400-5240 PROGRAM EXPENSES 1,205.96 4,250.00 228.52 1,062.47 0.00 4,250.00 50-7400-5241 AUDIT 0.00 1,000.00 0.00 250.03 0.00 1,000.00 50-7400-5247 PRINTING EXPENSE 0.00 500.00 275.44 124.97 0.00 500.00 50-7400-5300 BOOK & MATERIALS 8,467.47 10,000.00 2,376.11 2,500.03 0.00 10,000.00 50-7400-5301 SPECIFIC BOOKS/ MATERIALS 0.00 200.00 0.00 49.97 0.00 200.00 50-7400-5302 VIDEO TAPES 29.96 250.00 0.00 25.03 0.00 100.00 50-7400-5303 BOOK POOL MEMBERSHIPS 600.00 450.00 200.00 150.00 0.00 600.00 50-7400-5304 E-RESOURCES 2,203.22 2,400.00 2,108.18 600.00 0.00 2,400.00 50-7400-5311 FUND RAISING EXPENDITURES 114.99 100.00 0.00 25.03 0.00 100.00 50-7400-5320 ADVERTISING 0.00 200.00 185.79 49.97 0.00 200.00 50-7400-5400 COMPUTER SOFTWARE 0.00 0.00 0.00 0.00 0.00 0.00 50-7400-5410 BOOK REPAIRS 0.00 50.00 0.00 12.47 0.00 50.00 50-7400-5800 LITERACY GRANT EXPENDITURES 0.00 0.00 0.00 0.00 0.00 0.00 50-7400-5801 ONTARIO SERVICE GRANT EXPENDITURES 0.00 0.00 0.00 0.00 0.00 0.00 50-7400-5850 BAG TAGS EXPENSE 1,750.00 1,750.00 0.00 437.53 0.00 1,750.00 50-7400-5900 TRANSFER TO RESERVE 0.00 0.00 0.00 0.00 0.00 0.00 Total Expense 113,453.19 120,200.00 29,463.03 30,369.56 0.00 121,478.00
Dept Excess Revenue Over (Under) Expenditures 41,425.02 37,620.00 (28,299.03) 9,083.15 0.00 36,332.00
7401 LIBRARY TECHNICAL SERVICES Revenue 50-7401-4014 SOLS CONNECTIVITY GRANT 839.40 900.00 839.40 225.00 0.00 900.00 50-7401-4020 Computer User Fees 0.00 0.00 0.00 0.00 0.00 0.00 50-7401-4850 CAPACITY GRANT 0.00 0.00 0.00 0.00 0.00 0.00 50-7401-4901 TRANSFER FROM RESERVE 0.00 0.00 0.00 0.00 0.00 0.00 50-7401-4902 TRANSFER FROM RESERVE -SOFTWARE 0.00 0.00 0.00 0.00 0.00 0.00 Total Revenue 839.40 900.00 839.40 225.00 0.00 900.00
Expense 50-7401-5212 INTERNET 152.58 500.00 122.11 124.97 0.00 500.00 50-7401-5213 COMPUTER - HARDWARE & SUPPLIES 0.00 1,100.00 0.00 274.97 0.00 1,100.00 50-7401-5214 COMPUTER REPAIRS 0.00 0.00 0.00 0.00 0.00 0.00 50-7401-5218 CONNECTIVITY GRANT EXPENSE 1,033.52 900.00 268.80 225.00 0.00 900.00 50-7401-5246 TECHNICAL CONTRACT 5,812.02 7,500.00 864.96 1,875.00 0.00 7,500.00 50-7401-5400 COMPUTER SOFTWARE 1,165.57 1,550.00 20.35 387.47 0.00 1,550.00 50-7401-5901 TRANSFER TO RESERVE 0.00 0.00 0.00 0.00 0.00 0.00 50-7401-5902 TRANSFER TO RESERVE- SOFTWARE 0.00 0.00 0.00 0.00 0.00 0.00 Total Expense 8,163.69 11,550.00 1,276.22 2,887.41 0.00 11,550.00
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Page 60 of 105 2021.02.18 8.0 9759 Township Of Asphodel-Norwood 2021-04-22 1:36PM General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2021 - From Period 1 To Period 3 Ending MAR 31,2021
Previous Year Total Current Year To Date Account Description Actual Budget Actual Budget Committed Total Budget
Dept Excess Revenue Over (Under) Expenditures (7,324.29) (10,650.00) (436.82) (2,662.41) 0.00 (10,650.00)
7402 LIBRARY SPECIAL PURPOSE Revenue 50-7402-4010 Miscellaneous Grant Revenue 7,082.00 0.00 1,181.25 0.00 0.00 0.00 50-7402-4011 SERVICE ONTARIO GRANT 0.00 0.00 0.00 0.00 0.00 0.00 50-7402-4012 GRANT - CAP - STUDENT WAGES 0.00 0.00 0.00 0.00 0.00 0.00 50-7402-4013 GRANT - CAP - TECH & STAFF 0.00 0.00 0.00 0.00 0.00 0.00 50-7402-4014 ONTARIO SUMMER WORKS GRANT 0.00 0.00 0.00 0.00 0.00 0.00 50-7402-4015 SOL Credit Grant 0.00 0.00 0.00 0.00 0.00 0.00 50-7402-4901 TRF FROM RESERVE - LITERACY 0.00 0.00 0.00 0.00 0.00 0.00 Total Revenue 7,082.00 0.00 1,181.25 0.00 0.00 0.00
Expense 50-7402-5111 PAYROLL COSTS 867.16 0.00 0.00 0.00 0.00 0.00 50-7402-5112 STUDENT WAGES CAP GRANT 0.00 0.00 0.00 0.00 0.00 0.00 50-7402-5113 TECH & STAFF WAGES - CAP GRANT 0.00 0.00 0.00 0.00 0.00 0.00 50-7402-5114 WAGES - ONT. SUMMER WORKS 0.00 0.00 0.00 0.00 0.00 0.00 50-7402-5115 PART TIME WAGES 0.00 0.00 0.00 0.00 0.00 0.00 50-7402-5700 WRITE-OFF PRIOR YR ACCTS REC 0.00 0.00 0.00 0.00 0.00 0.00 50-7402-5800 LITERACY GRANT EXPENDITURES 0.00 0.00 0.00 0.00 0.00 0.00 50-7402-5801 SERVICE ONTARIO GRANT EXPENDITURE 0.00 0.00 0.00 0.00 0.00 0.00 50-7402-5810 Miscellaneous Grant Expenditures 7,567.16 0.00 1,037.04 0.00 0.00 0.00 50-7402-5815 SOL Credit Grant Expenditure 0.00 0.00 0.00 0.00 0.00 0.00 50-7402-5901 TRANSFER TO RESERVE- LITERACY 0.00 0.00 0.00 0.00 0.00 0.00 Total Expense 8,434.32 0.00 1,037.04 0.00 0.00 0.00
Dept Excess Revenue Over (Under) Expenditures (1,352.32) 0.00 144.21 0.00 0.00 0.00
7411 LIBRARY - NORWOOD BRANCH Revenue 50-7411-4900 TRANSFER FROM RESERVE 0.00 0.00 0.00 0.00 0.00 0.00 Total Revenue 0.00 0.00 0.00 0.00 0.00 0.00
Expense 50-7411-5111 PAYROLL COSTS 346.65 640.00 64.76 163.50 0.00 654.00 50-7411-5115 PART TIME WAGES 4,735.78 4,920.00 884.04 1,254.28 0.00 5,017.00 50-7411-5221 HEAT 1,541.48 2,000.00 408.74 499.97 0.00 2,000.00 50-7411-5222 ELECTRIC CHARGES 1,910.85 2,000.00 303.35 499.97 0.00 2,000.00 50-7411-5223 BUILDING REPAIRS & MAINTENANCE 228.14 1,350.00 235.43 337.50 0.00 1,350.00 50-7411-5225 MATERIALS & SUPPLIES 16.30 250.00 0.00 62.53 0.00 250.00 50-7411-5226 ELEVATOR MAINTENANCE 1,498.14 1,500.00 351.34 375.00 0.00 1,500.00 50-7411-5228 SECURITY MONITORING 219.80 220.00 219.80 55.03 0.00 220.00 Total Expense 10,497.14 12,880.00 2,467.46 3,247.78 0.00 12,991.00
Dept Excess Revenue Over (Under) Expenditures (10,497.14) (12,880.00) (2,467.46) (3,247.78) 0.00 (12,991.00)
7412 LIBRARY - WESTWOOD BRANCH Revenue 50-7412-4900 TRANSFER FROM RESERVE 0.00 0.00 0.00 0.00 0.00 0.00 Total Revenue 0.00 0.00 0.00 0.00 0.00 0.00
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Page 61 of 105 2021.02.18 8.0 9759 Township Of Asphodel-Norwood 2021-04-22 1:36PM General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2021 - From Period 1 To Period 3 Ending MAR 31,2021
Previous Year Total Current Year To Date Account Description Actual Budget Actual Budget Committed Total Budget
Expense 50-7412-5111 PAYROLL COSTS 191.36 510.00 39.34 134.72 0.00 539.00 50-7412-5115 PART TIME WAGES 2,613.15 3,930.00 537.79 975.47 0.00 3,902.00 50-7412-5221 HEAT 3,497.36 3,500.00 1,316.28 874.97 0.00 3,500.00 50-7412-5222 ELECTRIC CHARGES 1,037.79 1,900.00 206.02 475.03 0.00 1,900.00 50-7412-5223 BUILDING REPAIRS & MAINTENANCE 1,094.03 3,150.00 1,224.77 437.53 0.00 1,750.00 50-7412-5224 WATER SAMPLING 338.79 500.00 53.93 124.97 0.00 500.00 50-7412-5225 MATERIALS & SUPPLIES 136.47 250.00 0.00 62.53 0.00 250.00 50-7412-5228 SECURITY MONITORING 0.00 350.00 341.91 87.47 0.00 350.00 50-7412-5900 TRANSFER TO RESERVE 0.00 0.00 0.00 0.00 0.00 0.00 Total Expense 8,908.95 14,090.00 3,720.04 3,172.69 0.00 12,691.00
Dept Excess Revenue Over (Under) Expenditures (8,908.95) (14,090.00) (3,720.04) (3,172.69) 0.00 (12,691.00)
Category Excess Revenue Over (Under) Expenditures 13,342.32 0.00 (34,779.14) 0.27 0.00 0.00
Category: 9???
9999 LIBRARY CAPITAL Expense 50-9999-5260 PROPERTY IMPROVEMENT - NORWOOD 0.00 0.00 0.00 0.00 0.00 0.00 50-9999-5261 PROPERTY IMPROVEMENT W/W 0.00 0.00 0.00 0.00 0.00 0.00 Total Expense 0.00 0.00 0.00 0.00 0.00 0.00
Dept Excess Revenue Over (Under) Expenditures 0.00 0.00 0.00 0.00 0.00 0.00
Category Excess Revenue Over (Under) Expenditures 0.00 0.00 0.00 0.00 0.00 0.00
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Page 62 of 105 2021.02.18 8.0 9759 Township Of Asphodel-Norwood 2021-04-22 1:36PM General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2021 - From Period 1 To Period 3 Ending MAR 31,2021
Previous Year Total Current Year To Date Account Description Actual Budget Actual Budget Committed Total Budget
REPORT SUMMARY
50-0001 LIBRARY BALANCE 0.00 0.00 0.00 0.00 0.00 0.00 50-7400 LIBRARY SERVICE 154,878.21 157,820.00 1,164.00 39,452.71 0.00 157,810.00 50-7401 LIBRARY TECHNICAL SERVICES 839.40 900.00 839.40 225.00 0.00 900.00 50-7402 LIBRARY SPECIAL PURPOSE 7,082.00 0.00 1,181.25 0.00 0.00 0.00 50-7411 LIBRARY - NORWOOD BRANCH 0.00 0.00 0.00 0.00 0.00 0.00 50-7412 LIBRARY - WESTWOOD BRANCH 0.00 0.00 0.00 0.00 0.00 0.00 Fund 50 Total Revenue 162,799.61 158,720.00 3,184.65 39,677.71 0.00 158,710.00
50-7400 LIBRARY SERVICE 113,453.19 120,200.00 29,463.03 30,369.56 0.00 121,478.00 50-7401 LIBRARY TECHNICAL SERVICES 8,163.69 11,550.00 1,276.22 2,887.41 0.00 11,550.00 50-7402 LIBRARY SPECIAL PURPOSE 8,434.32 0.00 1,037.04 0.00 0.00 0.00 50-7411 LIBRARY - NORWOOD BRANCH 10,497.14 12,880.00 2,467.46 3,247.78 0.00 12,991.00 50-7412 LIBRARY - WESTWOOD BRANCH 8,908.95 14,090.00 3,720.04 3,172.69 0.00 12,691.00 50-9999 LIBRARY CAPITAL 0.00 0.00 0.00 0.00 0.00 0.00 Fund 50 Total Expenditure 149,457.29 158,720.00 37,963.79 39,677.44 0.00 158,710.00
Fund 50 Excess Revenue Over (Under) Expenditures 13,342.32 0.00 (34,779.14) 0.27 0.00 0.00
Report Total Revenue 162,799.61 158,720.00 3,184.65 39,677.71 0.00 158,710.00 Report Total Expenditure 149,457.29 158,720.00 37,963.79 39,677.44 0.00 158,710.00
Report Excess Revenue Over (Under) Expenditures 13,342.32 0.00 (34,779.14) 0.27 0.00 0.00
Page 5
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TOWNSHIP OF ASPHODEL-NORWOOD
(NORWOOD-ASPHODEL CEMETERY BOARD) M I N U T E S
Date: January 12, 2021 Time: 6:45 PM Location: Zoom Recorder: Emma Klompmaker Chair: Sandra Milwain
Present: Barry Walsh Jack Begg Alex Davidson Bruce Wharram Susie Smith Emma Klompmaker Sandra Milwain Regrets:
Action Plan/ Agenda Item Discussion Responsibility 1. Call to Order/Confirmation of Quorum Call to order at 6:49 PM. By Alex, seconded by Susie, motion carried. 2. Approval of Agenda Motioned by Barry, seconded by Susie, all in favour. 3. Approval of Previous Minutes Barry made a motion to approve the minutes. All in favour. 4. Business Arising 4.1 Care and Maintenance (GFD) Jack made a motion and Alex seconded, all in favour, to go ahead and start the process to move the cemeteries care and maintenance funds to GFD from Scotia Trust. Emma is going to follow up with Cindy Keeting to get the process started. 4.2 Investments (GIC’s) Barry motioned to leave the GIC’s with the bank and continue to look at our options at other institutions for future transfer. Emma is going to work with Candice. 5. New Business 5.1 Bank Balance As of January 12, 2021- $29,280.26 5.2 Approve Employment Contracts for There were some date changes to the employee contracts. Susie motion to 2021 proceed and get the contracts signed. All in favour. 5.3 Cemetery Sign The cemetery sign along the highway suffered some weather damage. Susie is going to work on getting a new sign installed. 6. Termination of Meeting Alex motioned to close the meeting at 7:25 p.m. 7. Date of Next Meeting Our next meeting will take place on Tuesday, April 13, 2021 @ 6:45 p.m. on zoom
Page 1 of 1 Page 64 of 105 ASPHODEL-NORWOOD POLICE SERVICES BOARD MEETING MINUTES JANUARY 18, 2021 ______
The Asphodel-Norwood Police Services Board (PSB) convened a virtual meeting on Monday January 18, 2021 at 9:00 a.m. with the following persons in attendance through electronic means:
Members: Mayor Rodger Bonneau, Council PSB Representative Douglas Pearcy, Provincial Appointed PSB Representative Al Partington, Township Appointed PSB Representative
Staff: Candice White, CAO/Clerk/Treasurer/ Board Secretary-Treasurer
OPP Representatives: Staff Sgt. Chris Galeazza, Detachment Operation Manager
With Regrets: Insp. Lisa Darling, Detachment Commander
CALL TO ORDER
Mayor Bonneau called the meeting to order at 9:02 a.m.
APPROVAL OF THE AGENDA
01/21 Moved by: Douglas Pearcy Seconded by: Al Partington “THAT the Asphodel-Norwood Police Services Board meeting agenda for January 18, 2021 be approved as circulated.” Carried
DECLARATION OF PECUNIARY INTEREST
None.
MINUTES 02/21 Moved by: Al Partington Seconded by: Douglas Pearcy “THAT the Asphodel-Norwood Police Services Board meeting minutes of December 14, 2020 be adopted as amended with the removal of Staff Sgt. Galeazza from the attendance record.” Carried
Page 65 of 105 ASPHODEL-NORWOOD POLICE SERVICES BOARD MEETING MINUTES JANUARY 18, 2021 ______
BUSINESS ARISING FROM THE MINUTES
Mayor Bonneau inquired if a response had been received from the Maybee Family, following the Board’s response to their correspondence of November 27, 2020. Secretary- Treasurer White responded that no further correspondence had been received.
REPORTS
R1 Ontario Provincial Police – Peterborough County Detachment Re: Police Services Board Reports for Q4 2020 03/21 Moved by: Douglas Pearcy Seconded by: Al Partington “THAT the Asphodel-Norwood Police Services Board receives the OPP Peterborough County Detachment fourth quarter report for 2020 as information for filing.” Carried
CORRESPONDENCE None.
NEW BUSINESS
• Discussed enforcement of COVID-19 safety measures. Sgt. Galeazza explained the Solicitor General has given the OPP authority to enforce provincial orders, and a no-tolerance approach remains in effect; but enforcement remains a challenge. The OPP is seeking legal opinion on certain regulations passed by the province, but will not be stopping vehicles on the road for the sole purpose of COVID-19 related infractions. The OPP has further reached out to the Ministry of Natural Resources and Forestry (MNFR) for guidance on ice-fishing hut gatherings;
• Municipalities in Peterborough County are seeking an extension for the Community Safety & Well-Being Plan deadline of July 1, 2021;
• Discussed enforcement of speeding violations on Spruce Street in the village of Norwood. Officers understand this area continues to be an ongoing concern and patrol occurrence remains on-site; but a Black Cat Radar will be installed at the intersection of Spruce Street and Birch Street in the near future.
• Secretary-Treasurer White advised the Westwood Bridge is scheduled for replacement during the summer of 2021, and requested an OPP member take part in a staff meeting in advance of the project to discuss safety protocols;
Page 66 of 105 ASPHODEL-NORWOOD POLICE SERVICES BOARD MEETING MINUTES JANUARY 18, 2021 ______
• Cannabis site inspections/investigations for known operations in the Township were requested for legal conformity during the 2021 growth season. Discussion tabled for the next PSB meeting;
• A full-time mental health support staff member has been added to the OPP Peterborough Detachment roster. Sgt Galeazza credits the addition to the team in part due to support from municipalities.
ADJOURNMENT 04/21 Moved by: Douglas Pearcy Seconded by: Al Partington “THAT the Asphodel-Norwood Police Services Board meeting of January 18, 2021 be adjourned at 9:56 a.m. with the next Asphodel-Norwood Police Services Board meeting scheduled for April 19, 2021 at 9:00 a.m. or at the call of the Chair.” Carried
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TOWNSHIP OF ASPHODEL-NORWOOD REPORT TO COUNCIL
Date: April 27, 2021
From: Candice White, CAO/Clerk/Treasurer
Re: Growth Management and Official Plan Update
RECOMMENDATION
“THAT the Council of the Township of Asphodel-Norwood receives this report for information.”
BACKGROUND
The Township of Asphodel-Norwood is included in Peterborough County’s Official Plan. As Council is aware Peterborough County is undertaking a comprehensive municipal review of their Official Plan with the intention to have Provincial approval and final adoption in 2022.
The first step in that process is a land needs analysis which will be completed by Hemson Consulting on behalf of Peterborough County. In order to ensure that Asphodel-Norwood is positioned appropriately during that process we have retained MHBC Planners to complete a Growth Management Analysis of the Township to ensure the appropriate growth allocation is received to support future developments. This process will also consider the settlement boundaries of Norwood and Westwood to ensure the land within those boundaries will also support appropriate growth allocations.
After the growth management part of the process has been addressed the update to the official plan will be undertaken to ensure that land designations support current and future needs of the Township.
Attached to this staff report is a memo prepared by MHBC Planners to support that process.
MHBC Planners will also attend Council on Tuesday to present a small education session on the above-mentioned processes.
Prepared by: Candice White, CAO/Clerk/Treasurer
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TOWNSHIP OF ASPHODEL-NORWOOD REPORT TO COUNCIL
Date: April 27, 2021
From: Candice White, CAO/Clerk/Treasurer
Re: Investing in Canada Infrastructure Program: COVID 19 Resilience Infrastructure Stream – Local Government Intake
RECOMMENDATION
“THAT the Council of the Township of Asphodel-Norwood accepts this report for information only.”
BACKGROUND
The Investing in Canada Infrastructure Program (ICIP) is a federal program designed to create long-term economic growth, build inclusive, sustainable, and resilient communities and support a low-carbon economy. Through the ICIP, the federal government is providing $11.8 billion dollars in federal infrastructure funding to cost-share projects under the following four streams:
• Public Transit • Green Infrastructure • Community, Culture and Recreation (Community Centre Expansion Project) • Rural and Northern Communities (Centre Line Road Reconstruction Project)
To address the challenges faced by communities as a result of the COVID-19 pandemic, the over $30 billion ICIP now includes the COVID-19 Resilience Infrastructure stream (COVID stream), which is designed to deliver more infrastructure projects during the pandemic by increasing the types of eligible projects and accelerating project approvals and timelines. The expanded program takes steps to address the current health crisis and support economic stability with existing funds and programs. It is important to note that funding for the new stream is to be drawn from existing funding streams. Ontario is re-allocating funding under the ICIP Green stream to support this important initiative.
The Ontario government is committed to supporting communities across the province, providing funding for critical infrastructure, and providing relief for communities facing fiscal challenges due to the COVID-19 pandemic. Understanding the current needs of the people of Ontario, the Province has developed the Local Government Intake, delivered
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through the Ministry of Infrastructure, to provide all of Ontario’s municipalities with the ability to fund local projects that are eligible under the COVID stream to help stimulate local economies.
Under the Local Government Intake, $250 million in federal-provincial funding will be dedicated to municipal projects across the province and municipalities will be invited to apply for project funding. Each municipality will receive a minimum allocation of $100,000, with some municipalities receiving additional funding determined through indicators, similar to Ontario’s Community Infrastructure Fund, such as core infrastructure value, total weighted assessment, and median household income.
The Township of Asphodel-Norwood had a maximum allocation of $100,000. Staff submitted an application in January of 2021 for rehabilitation efforts to the Norwood Town Hall in the amount of $99,750 which has been approved. The Federal Government will fund 80% and the Provincial Government will fund the remaining 20% with no allocation requirement from the Township. This project includes:
1. The creation of two new office spaces and one new virtual meeting space 2. The replacement of the Norwood Town Hall flooring 3. An update to electrical components
The two office spaces and the new virtual meeting space will be created in the current Council Chambers. Council meetings will occur upstairs in the Town Hall. The flooring in the Norwood Town Hall will be replaced and updates to electrical components throughout the building will also be completed.
Next steps: To enter into a Transfer Payment Agreement and commence with procurement of project components.
No media announcements are to occur at this time.
Prepared by: Candice White, CAO/Clerk/Treasurer
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TOWNSHIP OF ASPHODEL-NORWOOD REPORT TO COUNCIL
Date: April 27, 2021
From: Candice White, CAO/Clerk/Treasurer
Re: Restructuring of OPP Detachment Boards
RECOMMENDATION
“THAT the Council of the Township of Asphodel-Norwood accepts this report for information only.”
BACKGROUND
Under the Community Safety and Policing Act, 2019 (CSPA), an OPP detachment board framework has been developed that assist municipalities and First Nation communities receiving direct and/or supplemental services from the OPP the flexibility to create a board that reflects your community and local needs. Municipalities who receive services from an OPP detachment are required to submit one proposal indicating the composition of their board and, if needed, a rationale for multiple boards and the composition of each additional board.
The boards shall include a minimum of five members (no maximum) per board with a requirement that each board will be composed of 20% community representatives and 20% provincial appointees. We are not required to identify these individuals or the process of how they will be chosen at this time.
The proposal is to be submitted to the province on or before June 7, 2021. In light of the tight timeline the Mayors and CAO’s of the seven participating municipalities, two First Nation communities and OPP representatives met to discuss the process; Asphodel- Norwood, Douro-Dummer, Havelock-Belmont-Methuen, North Kawartha, Otonabee- South Monaghan, Selwyn, Trent Lakes, Hiawatha and Curve Lake. The meeting was beneficial and concluded with the CAO’s being directed to meet to streamline the process.
The CAO’s met the next day and determined that a proposal should go to each Police Services Board quarterly meeting scheduled to occur between April 19 and April 29. The feedback from those meetings will be discussed by the CAO’s, a representative from each First Nations community and the OPP during the afternoon of April 29. The intent is for a final proposal to be presented to each participating municipal council at their first
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meeting in May to receive a motion of approval for the June 7 submission. Ideally a consensus from all participants will be received.
PROPOSAL
All participants seem to agree that one board for Peterborough OPP Detachment would suffice. To meet the Provincial requirements and community expectations the board would need to be comprised of 15 members, assuming all communities are represented on one board. While the numbers would change if there was a different option chosen by the First Nations, the premise would remain the same. 9 Municipal/First Nation representatives
3 Community representatives - representing complimentary sectors
3 Provincial representatives
If the First Nations choose to not participate on the regional board the board composition would be 11 members. (7, 2, 2). At this time the First Nation communities have not communicated their intentions. The above proposal was presented to the Asphodel-Norwood Police Services Board during the meeting held on Monday, April 19. The proposal was supported. If a proposal is not submitted on June 7, 2021, the Province will decide for us.
A resolution requesting an extension to the June 7, 2021 deadline is attached to the staff report for Council's consideration.
Prepared by: Candice White, CAO/Clerk/Treasurer
Page 98 of 105 April 27, 2021
Honourable Sylvia Jones Solicitor General 18th Floor – 25 Grosvenor St. Toronto ON M7A 1Y6
Re: OPP Detachment Board ______
Dear Solicitor General Jones,
At its regular meeting on April 27, 2021, the Council of the Township of Asphodel- Norwood passed the following resolution:
WHEREAS the Ontario government passed the Comprehensive Ontario Police Services Act, 2019 and established the Community Safety and Policing Act (CSPA) in 2019, which once in force will repeal the Police Services Act, 1990;
AND WHEREAS under the CSPA, the current Police Service Boards for municipalities that receive policing services will be eliminated and replaced with newly constituted OPP Detachment Boards;
AND WHEREAS submission to the Solicitor General’s office is to be made prior to June 7, 2021 with a scheduled date for the establishment of the new OPP Detachment Boards in the Fall of 2021;
AND WHEREAS Municipalities within each OPP detachment area are required to work together to develop and submit one proposal for each detachment area indicating the composition of the new OPP Detachment Board including the number of seats each municipality would have the on the new OPP Detachment Board;
NOW THEREFORE the Council of the Township of Asphodel-Norwood is requesting an extension of the June 7, 2021 deadline to ______in order for PSB representatives from each of the Peterborough County OPP Detachment municipalities can meet and discuss the process for the development of the required submission for the new County of Peterborough OPP Detachment Board(s).
Sincerely,
Candice White, CAO/Clerk/Treasurer Township of Asphodel-Norwood
Cc: David Picinni, MPP Northumberland-Peterborough South
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TOWNSHIP OF ASPHODEL-NORWOOD REPORT TO COUNCIL
Date: April 27, 2021
From: Candice White, CAO/Clerk/Treasurer
Re: Management Action List from Council
RECOMMENDATION
“THAT the Council of the Township of Asphodel-Norwood accepts this report with the revisions suggested by the CAO/Clerk/Treasurer and Council.”
Prepared by: Candice White, CAO/Clerk/Treasurer
Page 100 of 105 Management Action List from Council
Action Required Assigned to Date for Completion Completed
1 Belmont St. SPS Upgrades Tender Award R8 Kyle 13-Apr x
2 Merger Agreement - Carter R7 Ed 13-Apr x
3 Consent - Crowley R6 Ed 13-Apr x
4 Consent - Stockdale R5 Ed 13-Apr x
5 Centre Line Road Construction Contract Award R9 Jeff/Candice 13-Apr x
6 2021 1st Quarter Bylaw - Consent R1 Shane 13-Apr x
7 Review of Trent River Access Points R10 Candice 13-Apr x
8 2021 1st Quarter Fire - Consent R2 Darryl 13-Apr x
9 2021 1st Quarter Water/Wastewater - Consent R3 Kyle 13-Apr x
10 Strategic Plan 2022-2025 CAO LIST Candice 13-Apr x
11 Fire Grant Transfer Payment Agreement R4 Darryl/Candice 13-Apr x
12 Financial Variance - 1st Quarter - Consent R1 Candice 27-Apr
13 Official Plan Update - Presentation - R2 Ed/Candice/MHBC 27-Apr
14 ATV Regulation - Update - CAO List Candice 27-Apr
15 ICIP - COVID R3 Candice 27-Apr
16 Provincial Change to OPP Detachment Boards (PSB's) R4 Candice 27-Apr
17 Strategic Plan 2022-2025 - CAO List Candice 27-Apr
18 Preliminary Development Agreement - 22 Birch St. Crowley Candice 11-May
19 Fuel Supplier Change - Consent Jeff 11-May
20 2021 1st Quarter Building - Consent Ed 11-May
21 Document Retention By-law Candice 11-May
22 DWQMS Kyle 11-May
23 Alcohol Policy Update Candice 11-May
24 RFP Township Engineer of Record Award Candice 11-May
25 Full Time Working Conditions Policy - Draft - Full Update Candice 11-May
26 Strategic Plan 2022-2025 Candice 11-May
27 Municipal Tax Rate By-laws Candice 27-Apr
28 New Westwood Well Kyle 25-May
29 Forced Road Plan Jeff 25-May
30 Fence Viewers Ed 25-May
31 Strategic Plan 2022-2025 Candice 25-May
32 Centre Line Road Construction Update Jeff 25-May
33 2020 Financial Statement Presentation Baker Tilly/Candice 8-Jun
34 Development Charges By-law Update & Review Candice 8-Jun
Page 101 of 105 35 Trent River Access Points Candice 8-Jun
36 Development Charges By-law Update & Review Candice 22-Jun
37 Policy regulating year end building permits Ed/Shane/Candice 22-Jun
38 Centre Line Road Reconstruction Project Update #1 Jeff/Candice 22-Jun
39 Crowley Mill St. OPA/ZBLA Public Meeting Ed/Candice/County 22-Jun
40 CIP Program Review Candice/Plan.Asst. 22-Jun 2021 Development Agreement - Mapleview Ed/Candice Curbside Waste Collection Tender Jeff ZBLA - Gibson X2 Ed Transfer Station Bridge Replacement Tender Award Jeff EA Water Tower Results Kyle/Candice St. Paul Catholic School - Agreement & Merger Ed ZBLA - B-76-20 English Ed ZBLA - B-77-20 English Ed Merger Agreements - English X2 Ed DWWP/License Kyle Fill Regulation Jeff ZBLA - Crowley Ed ZBLA - Stockdale Ed Merger Agreement - Stockdale Candice
Future Satellite Education Centre - Fleming/Trent Etc. Candice Fire Hall Location Study Candice
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Page 103 of 105 Page 104 of 105 THE CORPORATION OF THE TOWNSHIP OF ASPHODEL-NORWOOD
BY-LAW NUMBER 2021-23
Being a By-Law to confirm the proceedings of the regular meeting of the Council of the Township of Asphodel-Norwood held on April 27, 2021
WHEREAS Section 5 (1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that the powers of a municipal corporation are to be exercised by its Council; and
WHEREAS Subsection 5 (3) of the said Municipal Act provides that the powers of every Council are to be exercised by By-law; and
WHEREAS it is deemed expedient that the proceedings of the Council of the Township of Asphodel-Norwood at this meeting be confirmed and adopted by By-law;
NOW THEREFORE the Council of the Township of Asphodel-Norwood enacts as follows:
1. The action of the Township of Asphodel-Norwood in respect of each recommendation contained in the municipal Council agenda in camera and any reports of committees and of local boards and commissions and each motion and resolution passed and other action taken by the Council of the Township of Asphodel-Norwood at this meeting is hereby adopted and confirmed as if such proceedings were expressly embodied in this By-law.
2. The Mayor and the appropriate officials of the Township of Asphodel-Norwood are hereby authorized and directed to do all things necessary to give effect to the action of the Township of Asphodel-Norwood referred to in the preceding section.
3. The Mayor, or in the absence of the Mayor, the Deputy Mayor, and the Municipal Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the corporate seal of the Township of Asphodel- Norwood.
ENACTED and PASSED on the 27th day of April, 2021.
Rodger Bonneau, Mayor
Candice White, Clerk
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