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Council Meeting MUNICIPALITY OF TRENT LAKES COUNCIL MEETING December 5, 2017 Council Chambers, 1:00 PM Agenda Call to Order National Anthem Page 1. Disclosure of Interest 2. Adoption of Minutes a) Regular Council Meeting November 21, 2017 (4 - 14) Council Meeting - 21 Nov 2017 b) Special Council Meeting November 22, 2017 (15 - 17) Council Meeting - Special - 22 Nov 2017 3. Adoption of Confirming By-law a) Confirming By-law (B2017-123) (18) B2017-123 Confirming By-law Nov 21 and 22 2017 4. Statutory Public Meetings - Planning Act a) Statutory Public Meeting - Section 34 (19 - 41) Zoning By-law Amendment File No. 17-37 Owner: Nizar Mishael Address: 347 Philrick Drive (Big Bald Lake)Roll No.: 1542-010- 303-17001 17-37 Public Meeting Notice 17-37 Memo 17-37 PPH Comments Trent Severn Permit 5. Delegations a) Tyler Peters, Greenview Environmental Management (42 - 59) Re: New Centralized Public Works Depot Greenview - Depot Design b) Esther Inglis (60 - 61) Re: Gallery on the Lake Inc. All times provided on the agenda are approximate only and may be subject to change. Page 1 of 109 MUNICIPALITY OF TRENT LAKES COUNCIL MEETING TUESDAY, DECEMBER 5, 2017 COUNCIL CHAMBERS, 1:00 P.M. AGENDA Trent Lakes Funding Request - Gallery on the Lake 6. Business Arising Out of Previous Meeting 7. Staff Reports and Committee Minutes 7-1 Public Works Reports a) Ivan Coumbs, Director of Public Works (62) Re: Departmental Update Public Works Update 7-2 Fire and Emergency Services Reports a) Don Mitchell, Director of Emergency Services (63) Re: Departmental Update Fire Dept Update b) Don Mitchell, Director of Emergency Services (64) Re: Breathing Apparatus Self-Contained Breathing Apparatus 7-3 Building and Planning Reports a) Brian Raymond, Chief Building Official (65 - 78) Re: Departmental Update Building and Planning Update b) Brian Raymond, CBO (79 - 80) Re: Delegation of Property Standards Appeal Committee Delegation of Property Standards Appeal Committee 7-4 Administration Reports a) Chelsea Carpenter, Human Resources Coordinator (81) Re: Award RFP-04-2017 - Pay Equity and Compensation Review Award RFP-04-2017 b) Donna Teggart, Director of Finance/Treasurer (82 - 93) Re: Accounts Payable - November 17, 2017 to November 30, 2017 Accounts Payable c) Kari Stevenson, Director of Corporate Services/Clerk (94 - 95) Re: Question on the Ballot - 2018 Municipal Election Question on the Ballot 7-5 Committee Minutes, Reports and Updates All times provided on the agenda are approximate only and may be subject to change. Page 2 of 109 MUNICIPALITY OF TRENT LAKES COUNCIL MEETING TUESDAY, DECEMBER 5, 2017 COUNCIL CHAMBERS, 1:00 P.M. AGENDA a) Community Development Committee September 11, 2017 (96 - 98) 2017-09-11 Community Development Minutes 8. Correspondence a) Kari Stevenson, Director of Corporate Services/Clerk (99 - 107) Re: Non-Action Correspondence Memo Correspondence Memo 9. By-laws a) Kari Stevenson, Director of Corporate Services/Clerk (108) Re: By-laws on Agenda By-laws on agenda 2017-12-05 b) B2017-125 Delegate Authority to the CAO During a Lame Duck (109) Council in 2018 B2017-125 Delegate Authority 2018 Lame Duck 10. Other Business 11. Information Items 12. New Business 13. Closed Session Ontario Municipal Act, S.239 (2) To discuss: b) Personal matters about an identifiable individual, including municipal or local board employees 14. Adjournment a) Adjournment All times provided on the agenda are approximate only and may be subject to change. Page 3 of 109 THE MUNICIPALITY OF TRENT LAKES The Minutes of the 65th Regular Meeting of the 2014-2018 Council Session of the Municipality of Trent Lakes held on November 21, 2017 at the Municipal Office Call to Order Present: Mayor Bev Matthews Deputy Mayor Ron Windover Councillor Dick Persson Councillor Terry Lambshead Councillor Peter Raymond Staff Present: Lois O'Neill-Jackson, Chief Administrative Officer Kari Stevenson, Director of Corporate Services/Clerk Donna Teggart, Director of Finance/Treasurer Ivan Coumbs, Director of Public Works Don Mitchell, Director of Emergency Services Brian Raymond, Chief Building Official Adele Arbour, Planning Technician Mayor Matthews called the Regular Meeting to order at 1:00 p.m. and led Council in the singing of the National Anthem. 1. Disclosure of Interest a) The Mayor reminded members of Council of their obligation to declare any pecuniary interest they may have. Deputy Mayor Windover declared an interest in Item 7-3 b) regarding his Consent Application File No. B-107-17. 2. Adoption of Minutes a) Regular Council Meeting November 7, 2017 b) Statutory Public Meeting November 7, 2017 Page 4 of 109 Page 2 of 11 Council Meeting November 21, 2017 Resolution No. R2017-544 Moved by: Deputy Mayor Windover Seconded by: Councillor Lambshead That the minutes of the Regular Council meeting dated November 7, 2017 and the minutes of the Statutory Public meeting dated November 7, 2017 be adopted as printed. Carried. 3. Adoption of Confirming By-law a) Confirming By-law (B2017-121) Resolution No. R2017-545 Moved by: Councillor Raymond Seconded by: Councillor Persson That By-law B2017-121 being a By-law to confirm the proceedings of the Regular Council meeting held on November 7, 2017, be read a first, second and third time and finally passed and enacted this 21st day of November, 2017. Carried. 4. Statutory Public Meetings - Planning Act None. 5. Delegations a) Peterborough Regional Health Centre Update Dr. Peter McLaughlin, CEO Adair Ireland-Smith, Board Chair Council congratulated the Peterborough Regional Health Centre on its success and awards for 2017. Resolution No. R2017-546 Moved by: Councillor Persson Seconded by: Deputy Mayor Windover That Council receive the delegation regarding the Peterborough Page 5 of 109 Page 3 of 11 Council Meeting November 21, 2017 Regional Health Centre from Dr. Peter McLaughlin and Adair Ireland- Smith, for their information. Carried. 6. Business Arising Out of Previous Meeting a) Councillor Raymond Re: Quarterly Garbage Report Council acknowledged the contribution of ratepayers and staff's efforts, together with the Waste Management Committee and the Transfer Station Attendants, which created a new benchmark for the County and other municipalities to meet. 7. Staff Reports and Committee Minutes 7-1 Public Works Reports a) Ivan Coumbs, Director of Public Works Re: Award T-9-2017 - Collection and Removal of Scrap Metal Resolution No. R2017-547 Moved by: Councillor Lambshead Seconded by: Deputy Mayor Windover That Council receives the report from the Director of Public Works and accepts the bid from North Kawartha Disposal for the collection and removal of scrap metal from the four transfer stations. Carried. 7-2 Fire and Emergency Services Reports None. 7-3 Building and Planning Reports a) Adele Arbour, Planning Technician Re: City of Kawartha Lakes Severance Application Resolution No. R2017-548 Moved by: Deputy Mayor Windover Seconded by: Councillor Raymond Page 6 of 109 Page 4 of 11 Council Meeting November 21, 2017 That Council receives the report from the Planning Technician and directs staff to forward the draft letter, handed out prior to the meeting and attached to the minutes as Appendix 1, to the City of Kawartha Lakes regarding the severance application within the 500 m setback of Redstone Quarry. Carried. Deputy Mayor Windover left the Council Chambers. b) Adele Arbour, Planning Technician Re: Consent File B-101-17 Windover, Ronald 361 Flynn's Road 1542-010-001-50000 Resolution No. R2017-549 Moved by: Councillor Persson Seconded by: Councillor Lambshead That Council supports Consent File No. B-101-17 made by Ronald Windover for 361 Flynn's Road having roll no. 1542-010-001-50000 with the following condition: 1. $1,000.00 cash-in-lieu of parkland fee be paid to the Municipality. Carried. Deputy Mayor Windover returned to the Council Chambers. c) Adele Arbour, Planning Technician Re: Consent File B-102-17 Fair and Thomson vacant land on Russell Drive 1542-020-201-20600 Resolution No. R2017-550 Moved by: Councillor Lambshead Seconded by: Deputy Mayor Windover That Council supports Consent File No. B-102-17 made by Douglas Thomson for vacant land on Russell Drive having roll no. 1542-020-201- 20600 with the following condition: 1. $1,000.00 cash-in-lieu of parkland fee be paid to the Municipality. Page 7 of 109 Page 5 of 11 Council Meeting November 21, 2017 Carried. d) Adele Arbour, Planning Technician Re: Consent File B-107-17 Shearer, Wayne & Gloria 1177 Lakehurst Rd (Lot A) 1542-010-001-18100 Resolution No. R2017-551 Moved by: Deputy Mayor Windover Seconded by: Councillor Persson That Council supports Consent File No. B-107-17 (Lot A) made by Wayne and Gloria Shearer for 1177 Lakehurst Road having roll no. 1542-010-001-18100 with the following conditions: 1. $1,000.00 cash-in-lieu of parkland fee be paid to the Municipality. 2. Rezoning of the retained parcel to the satisfaction of the Municipality. Carried. e) Adele Arbour, Planning Technician Re: Consent File B-108-17 Shearer, Wayne & Gloria 1177 Lakehurst Road (Lot B) 1542-010-001-18100 The applicant was in attendance. Resolution No. R2017-552 Moved by: Councillor Lambshead Seconded by: Councillor Persson That Council postpones the decision regarding Consent File No. B-108- 17 (Lot B) made by Wayne and Gloria Shearer for 1177 Lakehurst Road having roll no. 1542-010-001-18100 to a future meeting giving the Planning Technician time to speak to the applicant and obtain more information. Carried. 7-4 Administration Reports a) Lois O'Neill-Jackson, CAO Page 8 of 109 Page 6 of 11 Council Meeting November 21, 2017 Re: Revised Policy - AD 47 - Sick Time Benefits Resolution No. R2017-553 Moved by: Deputy Mayor Windover Seconded by: Councillor Persson That Council receives the report from the CAO and approves the revised policy AD-47, Sick Time Benefits, effective immediately.
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