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Reducing the Cost of Infrastructure – Action Plan Update November 2015

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Reducing the Cost of Infrastructure – Action Plan Update November 2015 Reducing the cost of infrastructure – Action plan update November 2015 Purpose/details of changes/benefit/ Action Status as at August 2014 Status as at June 2015 Completed saving 1 Contracts Develop process for short-listed, guided alternative tender procurement mechanism. Fewer criterion, Clear guidance on procurement method and 1.1 more transparency on non-cost, reasonable criteria contract form appropriate for project Engineering Policy EP150 released. Completed and assessment material - project specific and not characteristics. the same as prequalification categories. On hold pending development of new whole of government process for engaging Framework for early design involvement has been developed. Waiting for Develop early design consultant involvement To drive design innovation in competitive 1.2 engineering consultants by Procurement Transformation Division (with input from appropriate pilot project to be identified for a trial implementation. procurement process. environment. SPO) Action complete. Ongoing improvements as part of BAU - particular with release of Action complete. Ongoing improvements as part of BAU - particular with 1.3 MRPDS update Clear project delivery guidance. modular contract form. release of modular contract form. Newly released Austroads Infrastructure Under internal review to compare differences with TIPDS. Lower priority than some 1.4 Moving towards National consistency TIPDS is part of BAU Procurement Guidelines. other action items. Draft contract documents completed - pilot projects currently being identified for trials 1.5 Contract Forms Modularisation/Alignment Project Consistent contracts. Trials underway. New contract form being rolled out. in late 2014. Wording developed for inclusion in conditions of contract - timing of release will Contractor performance reporting and intelligence Better use of contract performance data to coincide with new modular contract release. Also working with Leadership Connect 1.6 Implemented in new TIC contract documents dissemination to selection panels. inform selection decisions. project "Driving Infrastructure Performance in Infrastructure Delivery & Traffic Management" New TICC Contract to replace RCC form of Draft contract documents completed - pilot projects currently being identified for trials 1.7 Consistent contracts. Trials underway. New contract form being rolled out. contract supplementary conditions. in late 2014. 1.8 Realistic tender periods. Appropriate processes. Continuing to be filtered by SPO. Continuing to be filtered by SPO. 1.9 Realistic tender validity periods Appropriate processes. Monitored by SPO during tender prototype reviews - no current issues. Monitored by SPO during tender prototype reviews - no current issues. Clear guidance on procurement method and Encourage alternative/innovative tenders and 1.10 contract form appropriate for project See action 1.1. See action 1.1. thoroughly assess same. characteristics. Proper feedback after selection processes 1.11 Monitored by SPO - no current issues. EP152 “Debriefing Tenders” developed to provide guidance complete. 1.12 More use of short and long lists. Clear project delivery guidance. See action 1.1 and included in action 1.3. See action 1.1 and included in action 1.3. Utilisation of appropriate procurement process for 1.13 Clear project delivery guidance. See action 1.1 See action 1.1 each particular contract. Use of appropriate form of contract for each 1.14 Clear project delivery guidance. See action 1.1 See action 1.1 particular project. Regional Reform implemented. Districts responsible for project delivery. Consistent Regional Reform implemented. Districts responsible for project delivery. 1.15 Client capability and consistency State-wide. Consistent processes. structures and roles across Districts. Consistent structures and roles across Districts. 1.16 Definition of alternatives v/s innovation. Clear project delivery guidance. See Action 1.1. See Action 1.1. TMR be clear up front in documents or industry 1.17 briefings about alternatives that will not be Clear project delivery guidance. See Action 1.1 and 1.3. See Action 1.1 and 1.3. accepted. Investigate more appropriate risk sharing in 1.18 Clear project delivery guidance. Progressing as part of Action 1.5. Progressing as part of Action 1.5. contracts (time and costs) for PUP. 2 Innovation Completed ● Broad Innovation Framework – TMR / industry, define IP, sharing of risk, innovation processes and practices with regard to industry. The Brochure 'Engineering Innovation in TMR" has been published on the TMR The Brochure 'Engineering Innovation in TMR" website Innovation has amended with more detail. IP ownership and risk has been clarified. A forward has been Update innovation brochure to provide more The Brochure 'Engineering Innovation in TMR" has amended and will be 2.1 included to provide more context. Input from the information framework and processes. published on the TMR internet soon under Innovation industry workshop, a submission from Consult Australia were prime influencers. Also amended to reflect TMRs new Innovation strategy ● How to grow an idea in broader TMR but keep the competitive advantage. Develop framework for developing Completed The amended Brochure sets out TIPES, R&D innovation including explaining TIPES and The amended Brochure sets out TIPES, R&D by TMR and mentions 2.2 by TMR and mentions confidentiality R&D funding. Consider use of confidentiality agreements. agreements. confidentiality agreements. ● Clarity on innovation – that which have the capability of being accepted, up front list of what will not be accepted and why. Completed Contractors and consultants were keen to All relevant areas to develop lists of what The amended brochure includes an attachment of commonly proposed 2.3 ensure they understand what TMR considers will not be acceptable and why (see 4.1, 4.2). 'innovations" and when and if they have been accepted by TMR are dry gullies with respect to innovation ● Culture of innovation in TMR (cultural change program – consistent approach to innovation), more consistent, more supportive. ● Dealing with issues out of the specification. ● Engineering decisions by TMR and consultants rather than blindly applying the specifications. Guidelines for engineers on engineering risk and decision making (both which should Roll out of training on risk and innovation, All Contract admin staff have been informed of TMR’s expectations about reduce a conservative approach) published by October 2015. RPEQ, engineering duties and messaging to assessment of innovation, keeping an open mind and investing the required It is expected that TMR staff will be more willing IMD engineers. Adopting theme as part of effort. Further detailed training material on innovation has been compiled. 2.4 to make decisions on innovation if more Traffic Management at Road Works new Guidelines for engineers on engineering risk and decision making (both which guidelines and protection are afforded them. direction, project reviews for street lighting, should reduce a conservative approach) are in draft. Innovation is now included in Brownfields Design Guideline. encouraged in traffic control at roadworks designs and road design. See how others are doing this (innovation ● management) successfully. The 15/16 National Asset Centre of Excellence research program has been approved. ARRB project to explore BCC and other lead This program includes many projects now in their final year. Relevant findings 2.5 A project for ARRB in 14/15 In progress agencies processes and approach. regarding innovative approaches of other agencies or countries will be included in the outcomes of this research. Skilling of staff re specifications with regard to ● innovation. it is expected that TMR staff will be more willing Videos are now being developed to introduce complex specification changes. to make decisions on innovations and Commentaries, video training on All new and amended specifications have commentaries that explain the intent of 2.6 deviations from the specifications if they specification use, training courses. the specification. Specifications include: MRTS 16, 60,50,14,78,78A and 79 understand the intent of the specification. Commentaries provide this. Page 2 of 8 3 Pavements, quarries and materials Completed ● Continue to deliver initiatives, continue to lead, maintain momentum. This provides a mechanism to ensure that only NATA CMT registration and M0U with NATA have been applied extensively, resulting in accredited and competent laboratories perform testing for temporary deregistration of two non-compliant laboratories TMR. Test results underpin TMR's quality assurance Scheme introduced 1 January 2014. Now 167 laboratories registered. 3.1 Registration of Laboratories. system. Laboratories can be deregistered if there is First joint audits (with NATA) have been conducted. evidence of incorrect testing or fraud. TMR can now jointly audit labs, with NATA under a Memorandum of Understanding. Supplement provides a linked and complementary Supplement now routinely applied, with excellent feedback from users in industry document to the Austroads Guide to Pavement Design, to provide Queensland Specific Guidance for pavement Supplement applied on first two major projects, resulting in significant designers. This replaces a previous TMR Pavement 3.2 Release of Pavement Design Supplement. cost savings. This followed extensive consultation with industry, Design Manual, which duplicated much of the Austroads
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