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INSTIT DOCUMENT RESUME ED 257 459 IR 051 126 AUTHOR Merrill-Oldham, Jan TITLE Preservation Education in ARL Libraries. SPEC Kit 113. INSTIT" 'ON Association of Research Libraries, Washington, D.C. Office of Management Studies. PUB DATE Apr 85 NOTE 173p. AVAILABLE FROMSystems and Procedures Exchange Center, Office of Management Studies, Association of Research Libraries, 1527 New Hampshire Avenue, NW, Washington, DC 20036 ($20.00 per kit 'nevoid). PUB TYPE Collected Works - General (020) -- Reports - Descriptive (141) EDRS PRICE M701 Plum Postage. PC Not Available from EDRS. DESCRIPTORS *Academic Libraries; Commamications; Emergency Programs; Guidelines; Higher Education; Job Training; Library Administration; *Library Collections; Library Materials; *Library Personnel; Methods; Policy; *Preservation; *Program Development; Research Libraries; *Training Methods IDENTIFIERS Association of Research Libraries ABSTRACT This kit is the result of a written request for sample materials from 35 ARL (Association of ResearchLibraries) members known to have active preservation programs. Twenty-three libraries responded, and of those, 16 contributed documents--someof which are included here. This kit contains: four preservation-related policy statements; 32 examples of staff training materials, for preservation orientation, general information, audiovisual programs, specific information, treatment procedures, library newsletters, and hands-on workshops; 14 examples of reader education, including handouts, newspapers and other publication articles, and signs; 6 examples of donor information; and 4 descriptions of exhibits.This kit was developed partially to supplement and update a Resource Notebook on Preservation that was published as part of the Preservation Planning Program. The institutions represented are Columbia University, Stanford University, New York PublicLibrary, State University of New York at Albany, YaleUniversity, University of Connecticut, Southern Illinois University, Brigham Young University, University of Michigan, University of Texas at Austin, Princeton University, University of Utah, University of Cincinnati, and University of Missouri at Columbia. (THC) *********************************************************************** * Reproductions supplied by EDRS are the best that can be made * * from the original document. * *********************************************************************** 1.!f;S: APRIL 1 . ;4;...., '1.07,9 `1$4.X.:U rt" U S DEPARTMENT OF EDUCATION NATIONAL INSTITUTE OF EDUCATION EDUCA I IONAI RESOURCES INFORMATION CENTER IERICI 111,4T hisnot whent hds hePn reproduced as re,.ivect from the person or Organitation CY% origindlinq .1 Mn, Ih,I.IIIS nave been made to improve LA reproche non quality Points of wee, Or opinions Slated in this (loco ment do not necessarily represent oR....sel NIE 1 posit.on of poky . lan ."... (N,1 U/ :4;,:' ' Kit "PERM'SSION TO REPRODUCE THIS MATERIALINMICROFICHE ONLY HAS BEEN GRANTED BY Maxine S-itts TO THE EDUCA1ION,I ESOURCES INFORMATION GENIE-1 (ERIC) LieSystsmaiandPiandurailExaNingsCsater(SPEC)Isoperstedbythe AssoclatIonofFliosurofitiltivirliostOffIcso!MansgertuintStudiest 1527NewHampshinktkon fttonO.C.20030.TelePhon,(202)2321656. APRIL 1985 #113 PRESERVATION EDUCATION IN ARL LIBRARIES ISSN 1060 3574 A decade ago, formal preservation programs had been established by i,nly a few of the largest ARL members.During the past five years, however, the library community has witnessed a slow but steady growth in the number of new education- al activities. i.a4.w;:aai;tr..11Jaa.c.iar....issoietivieje.,Where it has become a high priority to maintain collections in usable condition,itis essential that the people who work in,Ilse, and provide financial support for the library are acting in harmony with that commitment.Although the formal literature does not provide a great deal of information that might guide an administrator's efforts to devise or evaluate a strategy for educating appropriate target groups, sever- al libraries have developed materials for staff, readers, potential donors, and administrators of the parent organization. This flyer/kit is the result of a written request for sample materials to 35 ARL members, selected because they were known to have active preservation programs. Twenty-three libraries responded, and of those, 16 contributed documents some of which are included in the kit.Additional materials are available from SPEC. Of those .esponding to a short questionnaire, 13 indicate they are developing teaching tools, while three note they have a preservation education program in place.Preservation administrators are typically involved in designing educa- tional materials, sometimes alone and sometimes working with a preservation committee or conservator.In libraries where a preservation committee but not an administrative position has been established, the most likely result of committee wrrk is a disaster plan.Three of the libraries that did not contribute documents note that a preservation administrator has recently hired. EDUCATING STAFFLibraries have been most active in developing training mate- rials for staff.The type and depth of the training needed varies, depending upon the level and nature of staff members' involvement in preservation activi- ties.Several ARL libraries routinely schedule preservation orientation ses- sions, so that all staff members will be exposed to a discussion of preservation issues and related in-house services and activities, and will be provided with general guicleline.s and specific instructions for proper care and handling of library materials.Libraries have developed a variety of training tools for general library stiff.They include printed instructions for care of books, film, and other media; bibliographies; glossaries; line drawings; and flow chart',Libraries also are making use of audiovisual programs, many of which have been produced locally.Library newsletters frequently convey preservation- related information that is of general interest to staff.Articles include announcements of local activities, reports on immediate or potential problems, and summaries of important regional and national issues. L ibraries are developing specific instructions for both general staff and for tho,,e who are directly involved in implementing a preservation program.Typical of the former are guidelines for responding to disasters and emergencies, for mounting exhibits, and for handling moldy and insect-ridden books. Detailed The Systems and Proce6ures Exchange Center (SPEC) is operated by the Association of Research Libraries. Office of Management Studies. Nf'W Hampshire Avenue, N. W.. Washington. O.C. 20036. Telephone (202)2.32-8656. manuals for preservation staff coverdiverse procedures such as preparing mate- rials for commercial library binding,conducting bibliographic searches for replacement copies of brittle books, andcarrying out basic treatment procedures (e.g., pamphlet binding, and book and paperrepair).Hands-on training often is provided for staff members involved inremedial treatments.Staff in the conser- vation unit are called upon to teach simpleprocedures to other staff members, and outside experts are sometimesbrought in to provide instructions forlocal conservation staff who face the problemsassociated with working in a relatively new and rapidly developingfield.The decision-making that precedes 'program implementation at any level usually is backed upby policy statements that provide a general frameworkwithin which collection development and preserva- tion personnel can work. EDUCATING READERS Among instructional aids already in use arehandbooks that focus mainly on proper care and handling,booksmarks and brochures that carry preservation-related messages, special handlinginstructions printed on alkaline paper and tipped into deterioratingbooks, articles in campus newspapers,and plastic bags printed with preservation messagesto be distributed on rainy days. Some libraries have produced short audiovisual programsfor freshman orientation and for display in public spaces beforelibrary tours, on open house days, and during other special functions.Several libraries have mounted preservation exhibits, some accompanied by printed guides.The larger exhibits have been designed to increase people's awarenessof preservation problems faced by libraries, the treatment options available, andwhat readers can do to prolong the afe of collections.Posters and signs usually carry terseinstructions for proper care of books andmicroforms.instructions for correct handling of other media have not yet been well publicized.Projects in progress include develop- ment of additional handouts, signage,and other consciousness-raising materials; a preservation unit forfreshman workbooks; several videotapes; aradio cam- paign; and a readers' guide tohandling nonprint media. EDUCATING POTENTIAL DONORS AND SENIORADMINISTRATORS The importance of educating donors and administrators for the purposeof garnering financial support for preservation nas beenaddressed by a number of libraries.Articles that describe the preservation challengeand local attempts to meet it have appeared in university publications andnewsletters to alumni and library friends groups.Programs developed for friends groups haveincluded lectures, tours of conservation facilities, andhands-on instruction in simple treatment procedures.Direct appeals for support usually aremade as part of a university-wide campaign. for MANAGEMENT RESPONSIBILITIESClearly, the success of a broad-based program
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