Shanghai, 26 - 28 June 2019
Speaker Guidelines for Poster Session Essentials
Title PCIM Asia 2019 – Power Electronics –Intelligent Motion – Essentials Renewable Energy - Energy Management Participation Date 26 – 28 June 2019 Manuscript Venue Shanghai World Expo Exhibition and Convention Center Presentation
Sequence Annual Travel & Stay
Organizer + Partner Guangzhou Guangya Mesago Messe Messe Frankfurt Co., Ltd. Frankfurt GmbH
Your Contact PCIM Asia Conference Tel: +86 20 3825 1558 Ext 298 [email protected]
Concept Like PCIM Europe, which takes place annually in Nuremberg in Germany, the PCIM Asia event in China is an international meeting ground for specialists in power electronics and its applications in drive technologies, regenerative energies and energy management. The event offers a chance to see the latest developments in power electronics components and systems.
The conference with its emphasis on high-quality industry-relevant presentations offers the ideal environment to discuss applications and solutions both of today and for the future. It focuses on power converters, future power semiconductor devices as well as renewable energy technologies.
The strong link between conference and exhibition guarantees the high quality of the show. This unique combination fosters the fast and easy exchange between industry and science, for which PCIM Asia is famous.
Deadlines 20 April 2019 Presenter´s registration
30 April 2019 Submission of your manuscript
1 June 2019 Submission of your poster (For final check and production) Subject to change
02 Participation
Registration of speakers Speakers must register for the conference at： registration system Essentials
If you have any questions with registration please contact with: Participation Manuscript Guangzhou Guangya Messe Frankfurt Co Ltd. Ms. Keys Liang Presentation Room A2001, Center Plaza, Travel & Stay No.161 Linhe Road West, Guangzhou, China Phone +86 20 3825 1558 ext. 288 Fax +86 20 38251400 E-Mail: [email protected]
Please note that the registration is mandatory. You will obtain an e-mail with the appropriate instructions on the registration.
General terms and conditions for participation The special speaker conference rates are - Industry 1,500 RMB - University Staff and Students 750 RMB
The fee includes:
- Entrance to the full conference - Lunch onsite - Welcome Dinner Invitation (26th June 2019) - PCIM Asia 2019 conference proceedings - All papers presented at the PCIM Asia 2019 Conference and published in the PCIM Asia 2019 proceedings will be included in: the IET Inspec database and IEEEXplore - Free entrance to the PCIM Asia 2019 Exhibition - Free Exhibition Guide Book Subject to change
03 Participation
No-show policy It is important that as a confirmed speaker, you attend the conference in person to deliver your presentation. Attendees plan their conference visit according to the Essentials conference program and will probably have taken time to see you personally and Participation find out more about your results and developments. Manuscript If as a speaker you are, for any reason, unable to attend the conference, we would Presentation urge that a co-author or appropriate colleague from your company/university present the paper in your place. Please note that speaker changes are only possible Travel & Stay in exceptional cases and have to be reported immediately to the organizer in writing.
Guangzhou Guangya Messe Frankfurt Co Ltd is responsible for the quality of the event and cannot permit confirmed and announced papers not to be presented.
If no one is available to present the paper and Guangzhou Guangya Messe Frankfurt Co Ltd has not been notified beforehand, the speaker will not be accepted for any other future PCIM Conferences. Subject to change
04 Manuscript
General To be included in the conference proceedings as well as in the IET Inspec database and IEEEXplore, please send your manuscript as a processable PDF-file transmit- Essentials ted via e-mail to [email protected] Participation The proceedings will be published on a USB flash drive and your manuscript will be Manuscript included exactly as it is submitted. Manuscripts must be handed in by 30 April 2019. Presentation In order that we can ensure that the proceedings are available at he beginning of the Travel & Stay conference, your manuscript must reach us by this deadline. Please be aware that manuscripts which are submitted too late will not be published in the proceedings or the IET Inspec database and IEEEXplore. If your manuscript is not submitted by this date, you are requested to send a copy of your paper to all participants prior to the conference.
Furthermore please note that your manuscript will only be published in the proceedings if you have successfully registered as presenter.
Instructions If nothing particular has been individually agreed upon with the author, the number of pages is restricted to a maximum of 8 pages.
Your manuscript will not be edited or rewritten. With regards to the general outline and graphical style of the proceedings we therefore ask you to use the template for your manuscript, which includes all important writing instructions. This can be down-loaded or ordered via e-mail from [email protected]
Download Word-Template
Download LaTeX-Template
Important guidelines, which have to be absolutely aligned, are:
- Margins (left 2,5 cm, right 2,5 cm, top 2,5 cm, bottom 3,5 cm) - P ictures and graphics have to be embedded in the PDF-file - No indication of page numbers (will be carried out by the publisher) - Use of font Arial (minimum size 10), text 12 pt line spacing
The use of company letterheads or paper with company logos will automati- cally lead to the manuscript being rejected! The same applies if any company identification is printed automatically throughout the text or if company- /product brochures are used as a "component" in the manuscript. Subject to change
05 Submisson of the manuscript Please make sure that you mail or e-mail the manuscript before the 30 April 2019 deadline. The earlier we receive your manuscript, the more thoroughly Essentials we can review it and be of assistance if anything requires your attention. Participation
Please send your manuscript (processable PDF- file) to: Manuscript [email protected] Presentation
Manuscripts up to 10 MB can be sent via e-mail. Please send larger data files per Travel & Stay USB flash drive .
Copyright Agreement Please do not forget to read the Copyright Agreement PDF-file. When you submit your manuscript to Guangzhou Guangya Messe Frankfurt Co Ltd you will be deemed to agree with these conditions.
Download Copyright Agreement
Software License Agreement The production of the USB flash drives may not be performed with any kind of unlicensed software. The authors of manuscripts must therefore affirm that only licensed software has been used to prepare their paper and thus release Guangzhou Guangya Messe Frankfurt Co Ltd from any claim for damages from third parties.
Poster format and layout The design and content of the poster is a matter of the presenter. However we recommend that the size of your poster will be DIN A0 (84.1cm x 118.9 cm) in upright format and that you use colours for highlighting to make your poster more attractive. Hand-written papers are not allowed.
Please make sure that you send your poster in electronic form by 1 June 2019 to [email protected] This is for a last quality check. If the poster is appro-ved we will produce the poster for you and set it up on the day you will have your poster presentation (either Wednesday 26 June 2019 or Thursday 27 June 2019). Please see the conference program for the exact date of your presentation.
A document with tips and hints how to prepare the poster and the presentation on site is available for download.
Download poster pattern and tips document
Poster Sample for reference
Please note that your poster and biography will also be sent to the session chairman in advance. Subject to change
06 Presentation
The dialogue sessions, during which the posters are presented, will take place on Wednesday and Thursday during lunch time. Please see the conference program for the exact date and place of your presentation. We will set up the poster for you. Essentials The time allowed for the dialogue presentation is approx. 90 minutes (12:10-14:00) per day. Participation During the dialogue session no lecture sessions will be taking place. Manuscript The dialogue presentation is very useful for prolonged discussions with specialists at your poster Presentation booth. The papers of the dialogue presentations will also be included in the conference proceedings and have the same importance as the papers from the lecture presentations. Travel & Stay
The dialogue session offers a great opportunity for presenting your work directly to other participants and discussing it with them.
Display Board/Booth Each presenter will be provided with his/her own display board for presenting the paper. Additionally, the organizer will provide a sign on each booth indicating the number of your paper, as printed in the of ficial conference program.
The booth will be in a V -shape and allows you to set up your presentation in an area of 2 x 1 m wide and 2.5 m height from the bottom. Each presenter will also have a table within the booth area. As there are two walls per presenter , we recommend to bring two posters for your presentation.
Poster Set-Up We will set up your poster in advance.
Presentation Language The official language during the entire conference will be English. Please prepare your poster in English.
Meeting with your session chairman Please arrive at the area where your poster session will be held at least 5 to 10 minutes before your session begins. The session chairman will have already been given your short biography and manuscript. You are required to be present during the entire session. Subject to change
07 Travel & Stay
Travel / Taxi Print Out Shanghai World Expo Exhibition and Convention Center 1099 Guozhan Rd, Shanghai 200126 Essentials Participation : 1099 Manuscript Presentation How to Get There By Metro Exit No. 4, Yaohua Road Station, Metro Line 7 & Line 8 Travel & Stay Exit No. 4, China Art Museum Station, Metro Line 8
By Bus A number of bus lines run through SWEECC, fixing stations nearby: 314, 787, 610, 786 etc.
By Taxi from Pudong Int’s Airport: about 50 minutes from Hongqiao Int’l Airport: about 40 minutes Hall Plan from downtown (Pu Xi): about 20 minutes from Shanghai Railway Station: about 20 minutes Hall Plan
10 } Subject to change
08 General Information about China
This general information might be useful to you and may make yor stay in Shanghai more pleasant.
Weather Essentials In June, mostly sunny, around around 21 ºC to 27ºC during daytime, chances of Participation Manuscript rain. Presentation Travel & Stay Money Exchange
It is possible to change money in the hotels or banks at the daily exchange rate.
Electricity
The voltage in China is 220 Volt / 50 Hertz.
The Chinese sockets in the exhibition halls look like this:
5A/220V
Please contact the Official Contractor directly for details
Communication
Interpreter and business cards
An interpreter is strongly recommended because not many Chinese businessmen speak English. Furthermore, business cards are very important in means of communication. They should be translated into Chinese. It is very important for business associates to exchange business cards. Cards are always offered and received with both hands after the initial greeting.
the given names last, e.g. Mr Wang Zhongming should be addressed as Mr Wang. Invitation for Visa Application
Guangzhou Guangya Messe Frankfurt Co Ltd Unit This form MUST be returned by A2001, Center Plaza, No.161 Linhexi Road, Tianhe 25 May 2019 Ditrict, Guangzhou 510620, P.R.China Contacts: Mr. Bill Peng Tel: (86) 20 3825 1558 ext.288 Mail: [email protected]
We can provide you with an invitation letter in order to expedite (but not guarantee) your visa application through Chinese Authorities. Usually the Chinese Authorities takes 1 - 2 weeks to issue the invitation letter. Please check with your local China Visa issuing office and allow enough time to process application in your country.
Important: 1. In/Out P.R.China Date should be within the period of 24 June 2019- 30 June 2019 2. Applicants are required to submit their scanned copy of passport in order to facilitate the invitation letter processing. 3. No invitation letter will be issued if application is submitted after the deadline.
1. Invitation letter for visa application We need to apply invitation letter(s) for visa application for PCIM Asia 2019. We do not need to apply invitation letter(s) for visa application.
2. Please provide all requested information.
Surname First Name Nationality Date of Birth Sex Passport No Company Name
Company Address
Tel No Fax No Authority Date of Issue Date of Expiry
}