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PCIM Asia 2020 Exhibitor Manual (Nov.16-18)

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PCIM Asia 2020 Exhibitor Manual (Nov.16-18) International Exhibition and Conference for Power Electronics, Intelligent Motion, Renewable Energy and Energy Management Exhibitor Manual 16 - 18 November 2020 Shanghai World Expo Exhibition and Convention Center Shanghai, China Important Information enclosed. Please return forms by the deadlines stated. Dear Exhibitors, Welcome to PCIM Asia 2020! This manual is designed to give you maximum information regarding your participation in PCIM Asia 2020 taking place in Shanghai World Expo Exhibition and Convention Center (SWEECC) from 16 - 18 November 2020. It contains all the forms you need to order for the various related services you may require. We kindly ask you to return the order forms before the deadlines (please refer to Page 4) in order to enable us to fulfill your requirements. All forms should be filled clearly in block capitals. Exhibitors can also submit the order forms online. The landing link will be available soon. For details please visit www.messefrankfurt.com.hk Should you have any further questions, please feel free to contact us at: Guangzhou Guangya Messe Frankfurt Co Ltd Mesago PCIM GmbH Rotebuehlstr. 83-85 Unit B3107, Center Plaza 70178 Stuttgart No.161 Linhexi Road, Tianhe Ditrict Germany Guangzhou 510620, P.R.China Tel: (49) 711 61946-0 Fax: (49) 711 61946-90 Tel: (86) 20 3825 1558 ext 257 Ms.Jophy Tan E-mail: [email protected] Fax: (86) 20 3825 1400 Email: [email protected] Messe Frankfurt (Shanghai) Co Ltd (Operation Dept.) 11/F, Office Tower 1, Century Metropolis 1229 Century Avenue, Pudong New Area, Shanghai 200122, P.R.China Direct Tel: (86) 21 6160 8469 Ms Katrina Zhang Tel: (86) 21 6160 8555 Fax: (86) 21 6168 0788 Email: [email protected] We look forward to welcoming you to PCIM Asia 2020 and wish you successful and satisfying results at the fairs! Yours sincerely, PCIM Asia 2020 Team 1 Table of Contents Page Section 1 Contact Address 3 General Information Important Dates & Show Schedule 4-5 Important Exhibition Rules & Regulations 6-8 Fairground Information Location & Specifications of Exhibition Hall 9 Hall Plan 10 General Information about China 11 Travel Arrangement Invitation for Visa Application (Form 1) 12 Official Travel Agent & Hotels Nearby 13-15 Hotel Booking Form (Form 2) 16 Section 2 Stand Construction Logistics Official Contractor 17 Standard Booth Package 18 Standard Booth Design 19 Newcomer Booth Package 20 Newcomer Booth Design 21 E-Mobility Pavilion Package 22 E-Mobility Pavilion Design 23 E-Power Pavilion Package 24 E-Power Pavilion Design 25 Important Notes for Standard Booth Exhibitors 26 Standard Booth - Fascia Board & Company Logo (Form 3a) 27 Newcomer Booth - Fascia Board & Company Logo (Form 3b) 28 E-Mobility Pavilion - Fascia Board & Company Logo (Form 3c) 29 E-Power Pavilion - Fascia Board & Company Logo (Form 3d) 30 Additional Furniture Equipments 31-32 Additional Booth Equipment, Power & Water & other (Form 4a) 33-34 supply Power Supply (For raw space) (Form 4b) 35 Payment for Additional Order 36 Important Notes for Raw Space Exhibitors 37-40 Raw Space Booth Design Approval (Form 5) 41 Forwarding Official Forwarding Agent & Schedule 42 Transport Insurance and Liabilities 43 Registration & Sales Promotion 44 Exhibitor badges (Pre-registration) (Form 6) 45 Section 3 Temporary Staff - Booth Interpreter (Form 7) 46 Other Services Fair Catalogue Company entry in <Fair Catalogue> (Form 8) 47 Advertising in <Fair Catalogue> (Form 9) 48 Advertising Onsite (Form 10) 49 Conference Registration (Form 11) 50 Forum Speech Application (Form 12) 51 Promotional Materials Display at Press Centre (Form 13) 52 Your Personal Checklist 53 2 } Contact Address Organiser Guangzhou Guangya Messe Ms Jophy Tan Frankfurt Co Ltd Tel: (86) 20 3825 1558 ext 257 Unit B3107, Center Plaza Fax: (86) 20 3825 1400 No. 161 Linhexi Road, Email:[email protected] Tianhe Ditrict Guangzhou 510620, P.R.China Partner Mesago PCIM GmbH Mrs Linda Heinemann Rotebuehlstr. 83-85 Tel: (49) 711 6194662 70178 Stuttgart Email: [email protected] Germany Messe Frankfurt (Shanghai) Co Ms Katrina Zhang Ltd (Operation Dept.) Tel: (86) 21 6160 8469 11/F, Office Tower 1, Century Fax: (86) 21 6168 0788 Metropolis, 1229 Century Avenue, Email: [email protected] Pudong New Area Shanghai 200122, P.R,China Official Shanghai Zion-X Co Ltd Ms Zuozuo Contractor Room 505, Building B, No.1050, Tel: (86) 21 6814 8208 # 32 Wuzhong Road, Email: [email protected] Minhang District, Shanghai, P.R.China Official Agility Fairs & Events Logistics Mr James Liu Forwarder (Shanghai) Co Ltd Tel: (86) 21 6116 8760 2/F, Building #9, IBP. Fax: (86) 21 6236 5667 280 Linhong Road, Changning Email: [email protected] District, Shanghai 200335 P.R. China Official Shanghai Vision Exop & Meeting Ms Jenny Zhang / Mr Billy Xu Travel Agent Solutions Co Ltd Tel: (86) 21 5481 6051 / 5481 6052 Room No 703, Xincaohejing Fax:(86) 21 5481 6032 Building, No 509 Caobao Road, Email: [email protected]/ Shanghai 200233, P.R.China [email protected] Interpreter Beijing Translators Inc. Ms Jane Zhang Supplier Room 0814, A Tower, Huayuan Tel: (86) 177 1083 2487 Apartment, Fax: (86) 010 8812 9270 Huayuan Donglu, Haidian Distrit, Email: [email protected] Beijing 100191 , P.R.China 3 } Important Dates & Show Schedule Deadline for returning the following forms: I. The following forms MUST be returned to respective suppliers: Deadline Description Form Number Page Fascia Board & Company Logo (for standard Form 3a 27 package booth) Fascia Board & Company Logo (for newcomer Form 3b 28 booth) E-Mobility Pavilion - Fascia Board & Company Form 3c 29 25 September 2020 Logo(for E-Mobility booth) E-Power Pavilion - Fascia Board & Company Form 3d 30 Logo(for E-Power booth) Power Supply (for raw space) Form 4b 35 Raw Space Booth Design Approval Application Form 5 41 (for raw sapce) Exhibitor Badges (Pre-registration) Form 6 45 30 September 2020 Company entry in <Fair Catalogue> Form 8 47 II. Other forms (OPTIONAL) Deadline Description Form Number Page Additional Booth Equipment, Power & Water & 25 September 2020 Form 4a 33-34 other supply 18 September 2020 Forum Speech Application Form 12 51 Invitation for Visa Application Form 1 12 Hotel Booking Form Form 2 16 Temporary Staff – Booth Interpreter Form 7 46 30 September 2020 Advertising in <Fair Catalogue> Form 9 48 Advertising Onsite Form 10 49 Conference Registration Form 11 50 Promotional Materials Display at Press Centre Form 13 52 Invitation for Visa Application Form 1 12 12 October 2020 Hotel Booking Form Form 2 16 4 } Important Dates & Show Schedule Show Schedule Set-up & Move-in 14 November 2020 (Saturday) 8:30am - 5:30pm Raw Space Exhibitors Move-in (overtime will be charged) 15 November 2020 (Sunday) 8:30am - 7:30pm All Exhibitors Move-in (overtime will be charged) Show Opening Hours 16-17 November 2020 9:00 am Venue Opens to Exhibitors (Monday to Tuesday) 9:30 am Show opens to Visitors 4:30 pm Visitor Entrance Close 5:00 pm Show Close 5:30 pm Venue Close 18 November 2020 9:00 am Venue Opens to Exhibitors (Wednesday) 9:30 am Show Opens to Visitors 3:00 pm Visitor Entrance Close 3:30 pm Show Close Move-out & Dismantling 18 November 2020 3:30 pm - 7:30 pm Exhibitor Move-out & Booth (Wednesday) Dismantling Important Notice: 1. For the sake of safety, only the authorized person is allowed to go into the hall venue during move-in & move-out period. 2. Should raws space exhibitors wish to work beyond the official hours as shown above, they should notify official contractor before 3:00 pm on the day in writing. An overtime charge will be levied. 3. We strongly recommend that all exhibitors arrive at their booths half an hour before the fair opens for security reasons. 4. Exhibitors moving out before 3:30 pm on 18 November 2020 are not allowed. 5 } Important Exhibition Rules & Regulations Aiming at keeping the exhibition in order and ensuring the Exhibition in compliance with laws and regulations of P.R.China in all aspects, the organizer of the Exhibition hereby formulates and issues these Exhibition Rules & Regulations. Each Exhibitor shall strictly abide by the stipulations under these Regulations. In case that any Exhibitor violates any stipulations hereunder, the Organiser has the right torequire such Exhibitor to correct its violation or even revoke its exhibiting qualification. 1. Governing Law Exhibitors are required to observe and comply with all the laws of P.R.China. 2. Visa Application a) All foreign visitors to P.R.China MUST apply for a visa and comply with the health requirement on entering into China. Pleae ensure that all your colleagues have already obtained the releant visa prior to departure. b) The Organiser will provide assistance, but is not responsible for obtaining visa for exhibitors. c) Unsuccessful visa applications will not constitute a basis for cancellation of exhibitor contract. 3. Insurance a) The Organiser is responsible for the general security of the entire venue but will not undertake any financial or legal responsibility for any type of risk concerning or affecting the Exhibitors, their personal belongings and exhibits. Furthermore, the Organiser will not undertake any financial and legal responsibility for any loss or damage suffered by any third party by theft, fire, public (including occupier’s liability) and other natural causes. Exhibitors are therefore responsible for effecting all necessary insurance which should include (but is not limited to) their displays, exhibits, stand fittings and fixtures, and other third parties against loss or damage by theft, fire, public (including occupier's liability) and other natural causes. b) As for the specific requirements on insurance, please see the “Important Notes for Standard Booth Exhibitors” on page 26, and “Important Notes for Raw Space Exhibitors” on page 37-40.
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