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Itb-China.Com 16 – 18 May 2018, Shanghai 16 – 18 May 2018, Shanghai itb-china.com Partner Event of Partner Destination: Partner Hotel: Organizer: Co-Host: Media Partner: EDITORIAL TABLE OF CONTENTS 01 Editorial 03 Information 04 ITB China timetable PLANNING YOUR TRIP 05 Visa 05 Accommodation 05 Transportation PLANNING YOUR BOOTH 07 Booth construction and dismantling Dear ITB China Exhibitor, 09 Official forwarder 09 Bilingual hostess service A very warm welcome to ITB China 2018! 09 Business center We at ITB China believe in bringing the world together. We do so by organizing an event that enables our 10 Catering order service exhibitors, buyers and visitors to meet in a pleasant and fruitful atmosphere. 10 Registration of events 11 Business matching Confident that it will assist your participation at ITB China 2018 I present this exhibitor guide to you, full of advice and information to successfully plan, carry out and follow up your response to the call of China opening to the world. While designing this guide we have considered the requirements of attendees COMMUNICATION AND MARKETING coming from abroad as well as from China. My team and I are looking forward to welcoming you to the upcoming ITB China in Shanghai from 16-18 12 Press service for exhibitors May 2018. Be assured that we will give our best to make your attendance a rewarding and enriching experience. PRACTICAL INFORMATION Best regards 14 Contact us 15 Appendix 1: Technical guidelines for raw space construction David Axiotis 18 Appendix 2: Raw space exhibitors move-in notification 20 Imprint General Manager ITB China 1 2 INFORMATION ITB CHINA TIMETABLE 16–18 MAY 2018 PHASE 1 PHASE 2 PHASE 3 EVENT DURATION PHASE 4 PHASE 5 16 – 18 May 2018 ITB China PHASE 6 16 – 18 May 2017 ITB China Conference PHASE 7 ITB China, 16 - 18 May OPENING HOURS PHASE 8 Da i ly 9:30 am – 5:00 pm* (Exh i bitors: 8:30 am – 5:30 pm*) CONSTRUCTION TIME DISMANTLING TIME FROM OCTOBER 2017 PHASE 1 PHASE 5 FROM MARCH 2018 14 – 15 May 2018 ( 8 : 30 am - 10:30 pm) 18 May 2018（5:00 pm - 10:30 pm） Define exhibition goals Arrange appointments with customers, business Develop basic concept for exhibition associates and media at the exhibition stand stand size and layout Send out invitations to customer / business associates DEADLINES Prepare budget and timeline Order printed material and business cards Exhibitor Registration 31 December 2017 Reserve a press box PHASE 2 FROM NOVEMBER 2017 Organize promotional activities Co-Exhibitor Registration 28 February 2018 Plan and prepare information materials and products to display FROM APRIL 2018 Submission of construction plans 13 April 2018 PHASE 6 Plan advertising material and Business matching open: select your criteria from 1.–18.4. Submission of additional furniture 13 April 2018 promotional activities Individualize your appointment schedule from Plan PR plan and media services 26.4.–9.5. Order additional stand furniture and electrical and electrical installations order Submit application for ITB China installations: Deadline: 13.4. Deadline: 31.12. Business Matching Selection Phase 1– 18 April 2018 PLAN YOUR JOURNEY: Your luggage needs to contain: Appointment Schedule Finalization FROM JANUARY 2018 26 April – 9 May 2018 PHASE 3 Exhibitor badges, hotel confi rmation, travel, RECEIVE: Exhibition space stand proposal ticket vouchers, business cards, visa, passport Exhibitors Badge Registration 1 May 2018 Confirm space location AT THE STAND: Book advertising space in the ITB China Catalogue, Show Daily and App Delivery of equipment / information materials Turn in stand construction documents for FROM FEBRUARY 2018 PHASE 4 examination and approval: Deadline: 13.4. RECEIVE: Stand confi rmation, invoice and Briefing of exhibition stand personnel This year ITB China is introducing an online Service Center. The Service Center helps you to exhibitor service manual pay invoice conveniently book and order most of the services you need to consider in relation to your PHASE 7 DURING ITB CHINA Plan and order stand construction, Access to exhibition grounds with exhibitor badge participation at ITB China, such as catering, electricity, water and additional furniture orders equipment, services, personnel from 8:30 am, closes at 5:30 pm (visitors from Register Co-Exhibitors, Deadline: 28.2. 9:30 am to 5:00 pm) for example. All services in this Exhibitor Guide that can be easily arranged in the Service Plan communication and advertising Customer meetings, appointments Prepare Catalogue entry Center are marked with this sign Make trade show visits Plan activities/events at the stand Participate in conference, workshops and seminars You can also use the link http://wapp.itb-china.com to directly access the service center by and register if applicable Plan transport, arrange forwarding PHASE 8 AFTER ITB CHINA logging in with your exhibitor ID and password. services if required Dismantle exhibition stand Prepare forms for meeting notes Evaluate information, offers, press publicity By scanning this QR Code you can also download the official ITB China Order additional exhibitor badges Evaluate trade show objectives if necessary 2018 Event APP which provides you with a lot of important onsite Evaluate budget and costs Evaluate visitor contacts services. Even before the exhibition you will be able to conveniently use Prepare mailings and further steps regarding new the APP for example, to fulfill the wish list selection of the hosted business contacts Update database buyers that you want to meet during ITB China. [email protected] 3 4 PLANNING YOUR TRIP PLANNING YOUR TRIP VISA VEHICLE ACCESS TO THE EXHIBITION GROUNDS Please find below important information about traffic on the exhibition grounds before, during and If you are a foreign exhibitor, please go to your local Chinese Embassy or Chinese Consulate to obtain after the trade fair. Please note that there are specific regulations regarding entrances, exits and detailed information on the Chinese visa application as soon as possible as the requirements for visa security deposit regulations. application may very from country to country. All vehicles need a parking permit presented by the organizer to enter the freight vehicle park. An automatically generated visa invitation letter can be applied online through the ITB China Service Center. Then, in the parking area, an application for an unloading certificate is necessary and can be Sometimes you might be required to provide an officially authorized invitation in order toreceive a Chinese applied for in the accreditation center. visa. In this case, please contact us ([email protected]) at least two months prior to the exhibition. DURING THE SET-UP PHASE (14 – 15 MAY 2018, 8:30 AM – 10:30 PM) • Access is only granted against a deposit payment of 370 RMB ACCOMMODATION • Access for trucks up to 5 tons total weight. ITB China has selected several hotels which will be convenient and comfortable for your visit to ITB • Access for trucks up to 3.2 meters height. China. By using the link or reservation forms provided in the ITB China Service Center, you will be able to • Retention time: 1.5 hour, for every exceeded half an hour, 100 RMB will be deducted from the enjoy a special discount price. Don’t hesitate and book your hotels as soon as possible, as May is a peak deposit. After 3 hours, the deposit will not be returned. season for hotels in Shanghai. FOR THE DURATION OF THE TRADE FAIR (16 – 18 May 2018) TRANSPORTATION • The access during the trade fair is very limited. We recommend arranging all necessary entries EXCELLENT TRANSPORT CONNECTION before 16 May Venue Address : Shanghai World Expo Exhibition and Convention Center (No.850 Bocheng Road,Pud- DURING THE DISMANTLING PHASE (18 May 2018) ong New Area, Shanghai, China) Venue Address in Chinese : 上海世博展览馆 中国上海市浦东新区博成路850号 • Access is only granted against a deposit fee of 370 RMB • On 18 May the access time is 5:00 pm – 10:30 pm SWEECC is located in the center of Shanghai and near the Huangpu River. It is 40 km away from Pudong International Airport to the east, and 20 km away from Hongqiao Airport to the west. It isnear Unauthorized vehicles parked on the exhibition grounds will be removed at the owner’s expense. Zhonghua Art Palace, Expo Garden and Mercedes-Benz Cultural Center. You can easily reach it by metro or bus. Metro: Line 8, China Art Museum Station. Note: During ITB China, shuttle buses will be provided from the recommended hotels to the Shanghai World Expo Convention Center. The timetable of the shuttles will be available from 1 May 2018 in the ITB China Service Center. In addition, due to limited car parking availability at the venue, it is highly recommended to use public transportation or the official shuttle service to the venue. 5 6 PLANNING YOUR BOOTH PLANNING YOUR BOOTH FURNITURE RENTAL AND WATER / ELECTRICITY ORDER Through the ITB China Service Center, Exhibitors who would like to order additional exhibition furniture, can fill out the online rental form and upload. Raw Space exhibitors are required to reserve electrical box service. If you would like water on your BOOTH CONSTRUCTION AND DISMANTLING booth, please apply through the ITB China Service Center. Please note that the ordering deadline is 13 April. APPOINTED STAND CONSTRUCTOR - SYMA FASCIA BOARD INFO Exhibitors with a Complete Stand Package will have their company’s name printed on the facia board in English and Chinese according to the entry in the exhibitor registration. If you intend to show a different name on the fascia board, please submit this change in the ITB China Service Center before SYMA is a construction specialist in the exhibition industry in China since 1985. They are widely spread 13 April. with branches in Beijing, Shanghai, Foshan (Shunde), Guangzhou and Macao.
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