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Exhibitor Guide EN EXIHIBITOR GUIDE ITB CHINA 2019 15 - 17 May 2019 · Shanghai · itb-china.com Co-Host: Media Partner: Organizer: EDITORIAL TABLE OF CONTENTS 01 Editorial 03 Information 04 ITB China timetable PLANNING YOUR TRIP 05 Visa 05 Accommodation 05 Transportation PLANNING YOUR BOOTH 07 Booth construction and dismantling Dear Exhibitor, 09 Official forwarder 09 Bilingual hostess service It is my great pleasure to welcome you to ITB China 2019! 09 Business center We at ITB China believe in bringing the world together. We do so by providing a unique platform offering 10 Catering order service tailor-made Chinese networking opportunities as well as cutting edge Chinese tourism information. 10 Registration of events 11 Business matching Now in its third year and full of new opportunities it is my honor to present the Exhibitor Guide of the marketplace for Chinas travel industry to you. Whether you come from China or from abroad this Exhibitor Guide is designed to assist you to find the advice and information that you need to successfully plan, carry out and follow up your participation. Please take your time to explore the following pages to be able to COMMUNICATION AND MARKETING reach your goals in China. My team and I are looking forward to welcoming you to a busy, energetic and informative event at the 12 Press service for exhibitors Shanghai World Expo and Exhibition Center. Best regards PRACTICAL INFORMATION David Axiotis 14 Contact us 15 Appendix 1: Technical guidelines for raw space construction 18 Appendix 2: Raw space exhibitors move-in notification 20 Imprint General Manager ITB China 1 2 INFORMATION ITB CHINA TIMETABLE 15 - 17 May 2019 PHASE 1 PHASE 2 9 PHASE 3 EVENT DURATION PHASE 4 PHASE 5 15 -17 May 2019 ITB China PHASE 6 15 -17 May 2019 ITB China Conference PHASE 7 ITB China, 16 - 18 May OPENING HOURS PHASE 8 Daily 9:30 am - 5:00 pm* (Exhbitors: 8:30am - 5:30pm*) FROM OCTOBER 2018 PHASE 1 PHASE 5 FROM MARCH 2019 CONSTRUCTION TIME DISMANTLING TIME Define exhibition goals Arrange appointments with customers, business Develop basic concept for exhibition associates and media at the exhibition stand 13 - 14 May 2019 ( 8:30 am - 10:30 pm) 17 May 2019 ( 5:00 pm - 10:30 pm) stand size and layout Send out invitations to customer / business associates Prepare timeline and budget (consider costs Order printed material and business cards DEADLINES during the event such as additional badges Reserve a press box and additional listings) Organize promotional activities Exhibitor Registration 31 December 2018 Request Visa invitation letter from ITB China PHASE 2 FROM NOVEMBER 2018 Request Chinese Visa from Chinese authorities Co-Exhibitor Registration 28 February 2019 Plan and prepare information materials and products to display FROM APRIL 2019 Submission of construction plans 9 April 2019 PHASE 6 Plan advertising material and Business matching open: select your criteria from April Submission of additional furniture 9 April 2019 promotional activities Individualize your appointment schedule Plan PR plan and media services Order additional stand furniture and electrical and electrical installations order Submit application for ITB China installations: Deadline: 9.4. Deadline: 31.12. PLAN YOUR JOURNEY: Business Matching Selection Phase April 2019 Your luggage needs to contain: FROM JANUARY 2019 PHASE 3 Exhibitor badges, hotel confirmation, travel, Appointment Schedule Finalization May 2019 RECEIVE: Exhibition space stand proposal, stand confirmation and invoice ticket vouchers, business cards, visa, passport Exhibitors Badge Registration 1 May 2019 Confirm space location AT THE STAND: Book advertising space in the ITB China Delivery of equipment / information Catalogue, Show Daily and App materials Pay invoice: Deadline: 21.1. Turn in stand construction documents for examination and approval: Deadline: 9.4. PHASE 4 FROM FEBRUARY 2019 Briefing of exhibition stand personnel ITB China has an online Service Center.The Service Center helps you to conveniently book RECEIVE: Exhibitor service manual Plan and order stand construction, PHASE 7 DURING ITB CHINA and order most of the services you need to consider in relation to your participation at ITB equipment, services, personnel Access to exhibition grounds with exhibitor badge China, such as catering, electricity, water and additional furniture orders for example. All Register Co-Exhibitors, Deadline: 28.2. from 8:30 am, closes at 5:30 pm (visitors from Plan communication and advertising 9:30 am to 5:00 pm) services in this Exhibitor Guide that can be easily arranged in the Service Center are Prepare Catalogue entry Customer meetings, appointments Plan activities/events at the stand Make trade show visits marked with this sign You can also use the link http://wapp.itb-china.com to directly and register if applicable Participate in conference, workshops and seminars access the service center by logging in with your exhibitor ID and password (Expected in Plan transport, arrange forwarding services if required PHASE 8 AFTER ITB CHINA October 2018). Prepare forms for meeting notes RECEIVE: After-show report Order additional exhibitor badges Dismantle exhibition stand By scanning this QR Code you can also download the official ITB China if necessary Evaluate information, offers, press publicity Evaluate trade show objectives APP which provides you with a lot of important onsite services Evaluate budget and costs Evaluate visitor contacts (Expected in December 2018). Even before the exhibition you will be Prepare mailings and further steps regarding new able to conveniently use the APP for example, to fulfill the wish list business contacts Update database selection of the hosted buyers that you want to meet during ITB China. [email protected] 3 4 PLANNING YOUR TRIP PLANNING YOUR TRIP VISA VEHICLE ACCESS TO THE EXHIBITION GROUNDS Please find below important information about traffic on the exhibition grounds before, during and If you are a foreign exhibitor, please go to your local Chinese Embassy or Chinese Consulate to obtain after the trade fair. Please note that there are specific regulations regarding entrances, exits and detailed information on the Chinese visa application as soon as possible as the requirements for visa security deposit regulations. application may very from country to country. All vehicles need a parking permit presented by the organizer to enter the freight vehicle park. An automatically generated visa invitation letter can be applied online through the ITB China Service Center. Then, in the parking area, an application for an unloading certificate is necessary and can be Sometimes you might be required to provide an officially authorized invitation in order to receive a Chinese applied for in the accreditation center. visa. In this case, please contact us ([email protected]) at least two months prior to the exhibition. DURING THE SET-UP PHASE (13 - 14 May 2019, 8:30 AM – 10:30 PM) • Access is only granted against a deposit payment of 370 RMB ACCOMMODATION • Access for trucks up to 5 tons total weight. ITB China has selected several hotels which will be convenient and comfortable for your visit to ITB • Access for trucks up to 3.2 meters height. China. By using the link or reservation forms provided in the ITB China Service Center, you will be able to • Retention time: 1.5 hour, for every exceeded half an hour, 100 RMB will be deducted from the enjoy a special discount price. Don’t hesitate and book your hotels as soon as possible, as May is a peak deposit. After 3 hours, the deposit will not be returned. season for hotels in Shanghai. Note: During ITB China, shuttle buses will be provided from the recommended hotels to the Shanghai FOR THE DURATION OF THE TRADE FAIR (15 - 17 May 2019) World Expo Convention Center. The timetable of the shuttles will be available from 1 May 2019 in the ITB China Service Center. • The access during the trade fair is very limited. We recommend arranging all necessary entries before 15 May TRANSPORTATION DURING THE DISMANTLING PHASE (17 May 2019) EXCELLENT TRANSPORT CONNECTION • Access is only granted against a deposit fee of 370 RMB Venue Address : Shanghai World Expo Exhibition and Convention Center (No. 850 Bocheng Road,Pud- • On 17 May the access time is 5:00 pm – 10:30 pm ong New Area, Shanghai, China) Unauthorized vehicles parked on the exhibition grounds will be removed at the owner’s expense. Venue Address in Chinese : 上海世博展览馆 中国上海市浦东新区博成路850号 SWEECC is located in the center of Shanghai and near the Huangpu River. It is 40 km away from GUEST PARKING Pudong International Airport to the east, and 20 km away from Hongqiao Airport to the west. It is near IN THE VENUE Zhonghua Art Palace, Expo Garden and Mercedes-Benz Cultural Center. You can easily reach it by metro or bus. • Enter from Zhoujiadu Road (Gate E1 & E2) to B1 & B2 for parking lot. The price is 8 RMB/h. Metro: Line 8, China Art Museum Station. NEAR THE VENUE • The River Mall (No. 339 Zhoujiadu Road) • No. 1115 Xueye 2nd Road Due to limited car parking availability at the venue, it is highly recommended to use public transportation or the official shuttle service to the venue. 5 6 PLANNING YOUR BOOTH PLANNING YOUR BOOTH FURNITURE RENTAL AND WATER / ELECTRICITY ORDER Through the ITB China Service Center, Exhibitors who would like to order additional exhibition furniture, can fill out the online rental form and upload. Raw Space exhibitors are required to reserve electrical box service. If you would like water on your BOOTH CONSTRUCTION AND DISMANTLING booth, please apply through the ITB China Service Center. Please note that the ordering deadline is 9 . APPOINTED STAND CONSTRUCTOR - SYMA FASCIA BOARD INFO Registration System Exhibitors with a Complete Stand Package will have their company’s name printed on the facia board in English and Chinese according to the entry in the exhibitor registration.
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