EXIHIBITOR GUIDE ITB CHINA 2019
15 - 17 May 2019 · Shanghai · itb-china.com
Co-Host: Media Partner: Organizer: EDITORIAL TABLE OF CONTENTS
01 Editorial 03 Information 04 ITB China timetable
PLANNING YOUR TRIP
05 Visa 05 Accommodation 05 Transportation PLANNING YOUR BOOTH
07 Booth construction and dismantling Dear Exhibitor, 09 Official forwarder 09 Bilingual hostess service It is my great pleasure to welcome you to ITB China 2019! 09 Business center We at ITB China believe in bringing the world together. We do so by providing a unique platform offering 10 Catering order service tailor-made Chinese networking opportunities as well as cutting edge Chinese tourism information. 10 Registration of events 11 Business matching Now in its third year and full of new opportunities it is my honor to present the Exhibitor Guide of the marketplace for Chinas travel industry to you. Whether you come from China or from abroad this Exhibitor Guide is designed to assist you to find the advice and information that you need to successfully plan, carry out and follow up your participation. Please take your time to explore the following pages to be able to COMMUNICATION AND MARKETING reach your goals in China.
My team and I are looking forward to welcoming you to a busy, energetic and informative event at the 12 Press service for exhibitors Shanghai World Expo and Exhibition Center. Best regards PRACTICAL INFORMATION
David Axiotis 14 Contact us 15 Appendix 1: Technical guidelines for raw space construction 18 Appendix 2: Raw space exhibitors move-in notification 20 Imprint
General Manager ITB China
1 2 INFORMATION ITB CHINA TIMETABLE
15 - 17 May 2019
PHASE 1 PHASE 2
9 PHASE 3 EVENT DURATION PHASE 4 PHASE 5 15 -17 May 2019 ITB China PHASE 6 15 -17 May 2019 ITB China Conference PHASE 7 ITB China, 16 - 18 May OPENING HOURS PHASE 8 Daily 9:30 am - 5:00 pm* (Exhbitors: 8:30am - 5:30pm*) FROM OCTOBER 2018 PHASE 1 PHASE 5 FROM MARCH 2019 CONSTRUCTION TIME DISMANTLING TIME Define exhibition goals Arrange appointments with customers, business Develop basic concept for exhibition associates and media at the exhibition stand 13 - 14 May 2019 ( 8:30 am - 10:30 pm) 17 May 2019 ( 5:00 pm - 10:30 pm) stand size and layout Send out invitations to customer / business associates Prepare timeline and budget (consider costs Order printed material and business cards DEADLINES during the event such as additional badges Reserve a press box and additional listings) Organize promotional activities Exhibitor Registration 31 December 2018 Request Visa invitation letter from ITB China PHASE 2 FROM NOVEMBER 2018 Request Chinese Visa from Chinese authorities Co-Exhibitor Registration 28 February 2019 Plan and prepare information materials and products to display Submission of construction plans 9 April 2019 PHASE 6 FROM APRIL 2019 Plan advertising material and Business matching open: select your criteria from April Submission of additional furniture 9 April 2019 promotional activities Individualize your appointment schedule Plan PR plan and media services Order additional stand furniture and electrical and electrical installations order Submit application for ITB China installations: Deadline: 9.4. Deadline: 31.12. PLAN YOUR JOURNEY: Business Matching Selection Phase April 2019 Your luggage needs to contain: FROM JANUARY 2019 PHASE 3 Exhibitor badges, hotel confirmation, travel, Appointment Schedule Finalization May 2019 RECEIVE: Exhibition space stand proposal, stand confirmation and invoice ticket vouchers, business cards, visa, passport Exhibitors Badge Registration 1 May 2019 Confirm space location AT THE STAND: Book advertising space in the ITB China Delivery of equipment / information Catalogue, Show Daily and App materials Pay invoice: Deadline: 21.1. Turn in stand construction documents for examination and approval: Deadline: 9.4. PHASE 4 FROM FEBRUARY 2019 Briefing of exhibition stand personnel ITB China has an online Service Center.The Service Center helps you to conveniently book RECEIVE: Exhibitor service manual Plan and order stand construction, PHASE 7 DURING ITB CHINA and order most of the services you need to consider in relation to your participation at ITB equipment, services, personnel Access to exhibition grounds with exhibitor badge China, such as catering, electricity, water and additional furniture orders for example. All Register Co-Exhibitors, Deadline: 28.2. from 8:30 am, closes at 5:30 pm (visitors from Plan communication and advertising 9:30 am to 5:00 pm) services in this Exhibitor Guide that can be easily arranged in the Service Center are Prepare Catalogue entry Customer meetings, appointments Plan activities/events at the stand Make trade show visits marked with this sign You can also use the link http://wapp.itb-china.com to directly and register if applicable Participate in conference, workshops and seminars access the service center by logging in with your exhibitor ID and password (Expected in Plan transport, arrange forwarding services if required PHASE 8 AFTER ITB CHINA October 2018). Prepare forms for meeting notes RECEIVE: After-show report Order additional exhibitor badges Dismantle exhibition stand By scanning this QR Code you can also download the official ITB China if necessary Evaluate information, offers, press publicity Evaluate trade show objectives APP which provides you with a lot of important onsite services Evaluate budget and costs Evaluate visitor contacts (Expected in December 2018). Even before the exhibition you will be Prepare mailings and further steps regarding new able to conveniently use the APP for example, to fulfill the wish list business contacts Update database selection of the hosted buyers that you want to meet during ITB
China. [email protected] 3 4 PLANNING YOUR TRIP PLANNING YOUR TRIP
VISA VEHICLE ACCESS TO THE EXHIBITION GROUNDS Please find below important information about traffic on the exhibition grounds before, during and If you are a foreign exhibitor, please go to your local Chinese Embassy or Chinese Consulate to obtain after the trade fair. Please note that there are specific regulations regarding entrances, exits and detailed information on the Chinese visa application as soon as possible as the requirements for visa security deposit regulations. application may very from country to country. All vehicles need a parking permit presented by the organizer to enter the freight vehicle park. An automatically generated visa invitation letter can be applied online through the ITB China Service Center. Then, in the parking area, an application for an unloading certificate is necessary and can be Sometimes you might be required to provide an officially authorized invitation in order to receive a Chinese applied for in the accreditation center. visa. In this case, please contact us ([email protected]) at least two months prior to the exhibition. DURING THE SET-UP PHASE (13 - 14 May 2019, 8:30 AM – 10:30 PM) • Access is only granted against a deposit payment of 370 RMB
ACCOMMODATION • Access for trucks up to 5 tons total weight.
ITB China has selected several hotels which will be convenient and comfortable for your visit to ITB • Access for trucks up to 3.2 meters height. China. By using the link or reservation forms provided in the ITB China Service Center, you will be able to • Retention time: 1.5 hour, for every exceeded half an hour, 100 RMB will be deducted from the enjoy a special discount price. Don’t hesitate and book your hotels as soon as possible, as May is a peak deposit. After 3 hours, the deposit will not be returned. season for hotels in Shanghai. Note: During ITB China, shuttle buses will be provided from the recommended hotels to the Shanghai FOR THE DURATION OF THE TRADE FAIR (15 - 17 May 2019) World Expo Convention Center. The timetable of the shuttles will be available from 1 May 2019 in the ITB China Service Center. • The access during the trade fair is very limited. We recommend arranging all necessary entries before 15 May
TRANSPORTATION DURING THE DISMANTLING PHASE (17 May 2019) EXCELLENT TRANSPORT CONNECTION • Access is only granted against a deposit fee of 370 RMB Venue Address : Shanghai World Expo Exhibition and Convention Center (No. 850 Bocheng Road,Pud- • On 17 May the access time is 5:00 pm – 10:30 pm ong New Area, Shanghai, China) Unauthorized vehicles parked on the exhibition grounds will be removed at the owner’s expense. Venue Address in Chinese : 上海世博展览馆 中国上海市浦东新区博成路850号
SWEECC is located in the center of Shanghai and near the Huangpu River. It is 40 km away from GUEST PARKING Pudong International Airport to the east, and 20 km away from Hongqiao Airport to the west. It is near IN THE VENUE Zhonghua Art Palace, Expo Garden and Mercedes-Benz Cultural Center. You can easily reach it by metro
or bus. • Enter from Zhoujiadu Road (Gate E1 & E2) to B1 & B2 for parking lot. The price is 8 RMB/h.
Metro: Line 8, China Art Museum Station. NEAR THE VENUE • The River Mall (No. 339 Zhoujiadu Road) • No. 1115 Xueye 2nd Road
Due to limited car parking availability at the venue, it is highly recommended to use public transportation or the official shuttle service to the venue.
5 6 PLANNING YOUR BOOTH PLANNING YOUR BOOTH
FURNITURE RENTAL AND WATER / ELECTRICITY ORDER Through the ITB China Service Center, Exhibitors who would like to order additional exhibition furniture, can fill out the online rental form and upload.
Raw Space exhibitors are required to reserve electrical box service. If you would like water on your BOOTH CONSTRUCTION AND DISMANTLING booth, please apply through the ITB China Service Center. Please note that the ordering deadline is 9 . APPOINTED STAND CONSTRUCTOR - SYMA
FASCIA BOARD INFO Registration System Exhibitors with a Complete Stand Package will have their company’s name printed on the facia board in English and Chinese according to the entry in the exhibitor registration. If you intend to show a different name on the fascia board and catalogue, please log in and submit the new name in the ITB China SYMA is a construction specialist in the exhibition industry in China since 1985. They are widely spread Registration System before. 9 with branches in Beijing, Shanghai, Foshan (Shunde), Guangzhou and Macao. SYMA provides one-stop service, from design, project management and implementation – stand production and fabrication to Audio & Video equipment and furniture rental. TECHNICAL DETAILS Note: SYMA is the appointed ITB China stand construction company to reliably help you with all construc- tion matters. If you have chosen a shell scheme package for your participation your constructions will Raw Space exhibitors: be mandatorily taken care by SYMA. If you have chosen a raw space option and desire an individual • The maximum construction height limit is 6 meters. stand construction you are free to choose between appointing SYMA or a vendor of your choice. • There shall not be any article hung arbitrarily within the stand. For the hanging points approved, the Contact: Mrs. Cherry Gong（responsible person of booth construction） weight on each point shall not be greater than 150kg, and the unit structure weight shall be less than Tel：+86 21 6238 8811 (transfer to 112) 800kg. The hanging job must be done by professionals from the center. Email: [email protected] • The construction area of the first floor (ground floor) of a 2 floors’ booth shall not exceed 200 square Contact: Mrs. Crystal Jiang meters.There has to be at least 2 evacuation stairs. The distance between the two evacuation stairs shall Tel：+86 21 6238 8811 (transfer to 136) be no less than 5m. For any booth which is higher than 4.5 meters, the booth design needs to be evaluated by the appointed stand constructor. The appointed stand constructor will provide an Email: [email protected] evaluation report to the venue, together with the booth design, fire rating description reports, structuralaudit reports. Note: In order to get the feedback quickly, please send e-mail enquiry to both SYMA contact persons. Please refer to " " for more details of specific construction regulations. All exhibitors not using the appointed booth constructor SYMA should provide Appendix 1 to their contractors to ensure a smooth construction. APPROVAL OF BOOTH DESIGN Please refer to "Appendix 2: Raw-Space Exhibitors Move-in Notification" for details of building Exhibitors who have not selected the appointed stand construction company (SYMA) need to submit construction license, vehicle permit and any related move-in and dismantling. their booth plans for official approval by 9 through the ITB China Service Center. The booth Questions regarding to construction can be adressed to SYMA or ITB China directly. plan must include the following: Booth design Dimensional drawings Material description Fire rating description Electrical box display location Contractor business license & electrician license For any questions regarding booth design approval, please contact SYMA directly.
7 8 PLANNING YOUR BOOTH PLANNING YOUR BOOTH
OFFICIAL FREIGHT FORWARDER CATERING ORDER SERVICE
Professional venue transportation service will be provided for you by:
INTERNATIONAL SHIPPING Schenker Deutschland AG Contact: Sandra Wickel ITB China will prepare a public lunch area for all attendees. However, exhibitors who offer visitors some- Tel: +49 30 301 2995-451 thing tasty keep them longer at the stand. For example, you can offer gastronomic specialties of your Email: [email protected] region. You are not allowed to sell food or beverages, however.
In the venue, you can also find the following catering services: DOMESTIC SHIPPING NAME SERVICES CONTACT CONTACT INFOS LOCATION LANGUAGE Schenker China Ltd. PERSON Contact: Mr. Jing Gao / Mr. Ash Li Chinese Shaoxing Mr. Liu +86 13761002374 Second floor Chinese Tel: +86 21 28906226 business menu, Restaurant E-mail: [email protected] / [email protected] tea break
Lihua Fast Chinese fast Mr. Yu +86 13916580711 North wing, Chinese Food food second floor BILINGUAL HOSTESS SERVICE Orange * Western simple Mrs. Zhang +86 13916580711 First floor English/ (CHINESE / ENGLISH) Coffee meal, coffee Chinese and soft drinks As a special benefit, ITB China will provide at least one complimentary bilingual hostess for every booth. If you need a professional translator, you can also order them through the ITB China Service Center. Orange Coffee as the official caterer, you can contact and order food through ITB China Service Center. REGISTRATION OF EVENTS BUSINESS CENTER: FOR ALL THAT MATTERS Shows, presentations and tours attract press and visitors and create opportunities for informal meetings. Events can take place between 9:30 am and 5:00 pm on your assigned booth space. All You can find Business Centers at the west side on the first floor (ground floor) (Close to H1-2). They offer events must be registered through the ITB China Service Center until 9 April 2019. Events after photocopying and printing, telephone, internet, computers, scanning, telephone opening hours need to be directly applied to the venue service center (in the middle of 1st floor) as they top-up cards, laptop connections, business cards and stationaries. include an overtime fee.
9 10 TRADE SHOW PLANNING COMMUNICATION & MARKETING
ITB C S M DIA
BUSINESS MATCHING PRESS SERVICE FOR EXHIBITORS It is our aim to assist you achieve your best performance and meet buyers that match your business profile with the PSA system. To enhance your buyers experience you are welcomed to invite prospective partners to register as buyers at ITB China. (Buyers registration deadline: March 15, 2019). How does the Business Matching work? Our Prescheduled Appointment System (PSA) is designed to provide you effective meetings with customized buyers during ITB China. You will additionally be able to arrange meetings online in advance with buyers of your choice to enhance efficiency. Access to your PSA system is possible by the ITB China Service Center.
Period 1: Online Business Matching Preparation
1) Select the Prescheduled Appointment System (PSA) after logging in to the ITB China Service Center. Mark the buyers that you would like to meet. (Expected in April 2019) As part of your pre-press work for ITB China 2019, you should make sure the daily newspapers 2) The PSA system will do the pairing and arrange appropriate meetings based on preferences of and trade press is informed about your participation in this exhibition. Distribute press information to exhibitors and buyers. target groups long before the exhibition. The travel journals are especially interested in early information on your planned activities at ITB China 2019. The industrial media focus on news from 3) Exhibitors receive the match made appointments which then may be fine-tuned. (Expected in May companies and branches of business. 2019).
Period 2: Meet appointed buyers during exhibition
Exhibitors will be provided with schedules before the show, containing date and time of the STRATEGIC PLANNING OF YOUR PRESS WORK appointments as well as buyer’s information. Late March: Issue press releases ITB China wishes you success meeting the buyers one by one at your booth. If you have any questions, please contact us. ([email protected]) Early April: • Plan events and conclude PR measures • Update your media distribution list • Send out invitations to media, KOLs (press conferences, events at your stand, etc.) • Make appointments with key journalists for ITB China 2019 • Prepare a press folder and reserve a digital press box • Make use of all the services available from the ITB China press office
11 12 COMMUNICATION & MARKETING COTACT US
CONTACT
Our press team will be happy to help you plan your press activities at ITB China 2019: The experienced ITB China team is at your service. If you have further questions, need additional information or have special needs, please do not hesitate to contact us. Julia Wegener Phone: +49 (0)30/ 3038 2269 Direct link to the ITB China Team: E-Mail: [email protected] Mirjam Priemer Phone: +49 (0)30/ 3038 2268 E-Mail: [email protected] Tel: +86 21 8028 6040 / +86 178 2171 7934
Further information: www.itb-china.com/press Issues related to booth or exhibition organizations
Ms. Sea Shi Tel: +86 21 8028 6040
Ms. Kay Shi Tel: +86 21 8028 6042
Ms. Julia Wegener Tel: +49 30 3038 2269 YOUR PRESS CONFERENCE AT ITB CHINA Mirjam Priemer You can either invite members of the press to your stand or reserve a conference room at ITB China. Tel: +49 (0)30/ 3038 2268 Please note that the press conference rooms are reserved exclusively for exhibitors and co-exhibitors taking part at ITB China 2019.
If you are planning a press conference, check with us to ensure that the date and topic will have the Ms. Lydia Li highest possible impact. Your press conference can be arranged within the framework of ITB China 2019 Tel: +86 21 8028 6085 and we will be happy to help you with the organization. We can provide assistance on setting up dates and times, arranging suitable space and technical equipment. Please contact us as early as possible regard- Ms. Estelle Wang ing your plans for final arrangements of a press conference date. Tel: +86 21 8028 6043
Ms. Gini Zheng YOUR DIGITAL PRESS BOXES AT ITB CHINA Tel: +86 137 2804 8437
Mr. Christopher Marzahn Make sure you have well-prepared press information packs available for journalists who attend your press Tel: +49 30 3038 2038 conference or visit your stand. Your press pack should contain general press information about your company as well as your products and services, if possible with good quality photographs. The media are always particularly interested in a company’s business performance with statistics. Mr. Exel Fan Tel: +86 21 8028 6044 You can also book an online press box via the ITB China Service Center. Your press release will then be published on the press release subpage.
13 14 Appendix 1: Technical Guidelines or Raw Sfpace Construction Appendix 1: Technical Guidelines or Raw Sfpace Construction
11. Machinery exhibits such as internal combustion locomotives, automobiles, tractors and various OVERALL RULES gasoline and diesel engines must be displayed outdoor, and the fuel in the fuel tank shall be lower than 10% of the full capacity. For indoor exhibition, no operation and maintenance is allowed, there must be no fuel within the fuel tank and the battery must be disconnected. Shanghai World Expo Exhibition and Convention Center Exhibition Hall 1, Level 1 12. During the setup period of an exhibition, no entity shall occupy firefighting passageways and Exhibition Area 25,000 sqm public areas or stack articles within them. After the setup and move-out, all equipment must be Maximum Booth Height 6 m Maximum Booth Height 3.5 tons/sqm removed; otherwise, corresponding punishment will be imposed. Temporary stacked goods must be Maximum Hanging weight 150kg/point; 800kg/unit secure and not be able to roll or topple over. Freight Lift Path (H x W) 2 entries 5.4m*6m ; 4 entries 4.2m*4.3m 13. When laying the carpet, only easy removable double faced adhesive tape made of cloth is allowed to Air-conditioning Central air conditioning be used. Tape made of sandwich rubber and other materials difficult to be removed is not allowed to be Power 6230A used. 1.vacuation passageway between stands shall not be less than 3m. 14. Open flames and welding within the center are strictly forbidden. 2. Passageways and evacuation exit are at all times to be kept clear of stacked articles and barriers. 15. Painting and spray painting are not allowed within the center. 3. All stands, exhibits, advertisement signboards and package materials are not allowed to hinder the 16. It is strictly forbidden to connect water and gas devices directly to pipelines of the center. A valve normal operation of automatic alarm, fire extinguishing system and equipment within the exhibition must set between the pipeline and water or gas device. room. 17. Any electrical, mechanical and chemical item that is considered as dangerous will be banned. 4. Barriers and obstructions within the range of 1.4m around safety entrances and exits, fire hydrants 18. It is strictly forbidden to pour waste liquids into sewers and bathroom sinks. Waste liquids must be and pump adapters in the exhibition room are not allowed. poured into sealed containers prepared by the exhibitor. 5. The stand floor plan must be reviewed by firefighting authority before construction. 19. It is strictly forbidden to obtain water from the bathroom. All water used for the setup must be obtained from water basins designated by the center. 20. All construction staff entering into the center must wear a safety helmet, and a safety belt is needed for construction work from 2m and above. 21. It is strictly forbidden to use a herringbone ladder larger than 3m. A ladder with a locking spreader bar can be used to ensure safety. Otherwise, the center has the right to refuse the entry. CONSTRUCTION OF STAND 22. During the exhibition, it is strictly forbidden to carry dangerous chemicals, solvents, paints and 1. The stand constructor must carry out the construction based on the floor plan as approved by the inflammable and explosive articles into the Center. firefighting authority. Changes must be applied for in a timely manner. 23. It is strictly forbidden to use pressure equipment in the exhibition room. 2. Design drawings of all stands constructed on Raw Space must be reviewed and stamped by a 24. All inflammable and explosive exhibits must be replaced by models. professional design entity with relevant qualification and the organizer. The center has the right to 25. Without permission of the center, equipment such as air compressors are not allowed to be forbid construction of non-approved constructions within the center. Booth building design drawings carried into the center or to be used during the setup. include stand design floor plan, stand design structural drawing and stand design image. 26. During the whole rental period of the center, the buildings, structures, facilities as well as equipment 3. Booth structures must be secure and reliable. Display racks, display boards, panels, carpets, materials and accessories must be kept clean and intact. They are not allowed to be leaned against nor moved or individual stand construction, and stage building materials must be of incombustible or nonflammable altered without approval. It is strictly forbidden to punch, use nails or apply glue to any terrace, wall material (no less than B1 grade). Combustible materials must undergo fireproof treatment to reach surface and other parts of the center. the required level of fire resistance before being used. Construction and decoration materials must not 27. Entities and persons using the center’s facilities are admonished to strictly observe the be made out of inflammable cystosepiment, elastic fabric, wood-based panel and plastic sheet made above-mentioned regulations. If any of the center’s buildings, facilities, equipment, and accessories is by means of petrochemical engineering without fire-proof treatment. damaged or polluted due to irregularities or use of illegal items, the center’s managing party will require the infringing party to make corresponding compensation payment. 4. The maximum stand height in the hall is 6m. 5. The construction area of the first floor of a 2 floors’ booth shall not exceed 200 square meters. There has to be at least 2 evacuation stairs. The straight-line distance between the two evacuation stairs shall be no less than 5m. For any booth which is higher than 4.5 meters, the booth design needs INSTALLATION OF ELECTRICAL CIRCUITS to be evaluated by the appointed stand constructor. The appointed stand constructor will provide an evaluation report to the venue, together with the booth design, fire rating description reports, AND ELECTRICAL EQUIPMENT structural audit reports. 1.The installation of electrical circuits and electrical equipment can only be performed by persons 6. When the building area of a fully enclosed stand area is greater than 160㎡and the stand layout carrying a valid electrician certificate. All operations must be in line with the relevant electrical code of affects the use of the original automatic firefighting facilities in the exhibition room, an automatic fire the state. The constructor carries all responsibilities and consequences. alarm system and sprinkler system must be installed. 2. The electrical distribution box used by a stand must be placed within the cable pipe trench of the 7. If the building area of fully enclosed display area or semi-enclosed display area is greater than 120㎡, center or within the stand (cover plate of the trench shall not be opened arbitrarily). A distribution box the number of evacuation doors shall not be less than two, each with a minimum width of 0.9m. is strictly forbidden to be placed at conspicuous places of aisles, passageways and stands. Hidden 8. No combustibles are allowed to be stored on the stand. electrical circuits must be protected with metal pipe or fire-retardant PVC pipe. Lighting must be 9. There shall not be any article hung arbitrarily within the stand. For the hanging points approved, constructed at a safe distance (at least 0,5m) to combustible materials. the weight on each point shall not be greater than 150kg, and the unit structure weight shall be less 3. Electrical circuits must be with branch switches, and when passing through aisles, cables must be than 800kg. The hanging job must be done by professionals from the center. protected with a protection plate. 10. For machines with large weight in the center, a ground supporting plate must be used before the 4. It is strictly forbidden to place inflammable articles and water dispenser around a distribution box. installation. 5.It is strictly forbidden to employ fixed electricity box facilities of the center arbitrarily.
15 16 Appendix 1: Technical Guidelines or Raw Sfpace Construction Appendix2: Raw-Space Exhibitors Move-in Notification
6. All electrical circuits’ capacity distribution shall be balanced. Overuse of electricity is strictly Dear Exhibitors, prohibited. All circuits shall be elevated or be laid with effective protection measures, and their load Thank you for your participating at ITB China 2019. Please take note the below notification and equipment shall be with good grounding device. forward it to the contractor responsible for your stand construction. 7. All electric wires laid shall be with insulating sheath and national safety standards. For joints insulation Please follow the following steps for move-in at the venue of ITB China during construction period porcelain and plastic joints must be used, not insulating tape. Except for the light fixture wire colored thread shall not be used. Schedule Data Time Entrance Activities 8. During construction period, all cables and connecting equipment and the temporary electric box must Move-in 13 - 14 May, 2019 8:30 - 22:30 H1-1、H1-8~H1-12 Building meet national safety standards. Exhibition 17:00 Site cleaning 9. A lighting fixture must be installed at distance of at least 50cm to a combustible article. Ballast of 15 - 17 May, 2019 9:30 - 17:00 H1-1、H1-2 Period 17:30 Close lighting fixtures like fluorescent lamp and high-pressure mercury lamp shall not be installed on a combustible article and inflammable article. Move-out 17 May, 2019 17:00- 22:30 H1-1、H1-8~H1-12 17:00 Power off 10.For installation of enclosed light box, there should be an air vent for sufficient ventilation. 18:00 Workers allowed 11. Important parts of electrical circuit and light box of a wood structure stand must be treated with fire PLEASE NOTE: retardant coating of level 3 and above. Individual booth fitting contractors must complete their work according to the listed 12. Electrical equipment likely to produce heat and high temperature lamps are not to be used unless schedule. Overtime work after 22:30pm may not be permitted, and if permission is sought being approved by the venue. No combustible and inflammable articles within a range of 1m are and granted by the Organizers, the contractor must apply and pay the required overtime allowed around high temperature lamps. charges 3 hours before the overtime work to the venue service center in the middle of 1st 13. All outdoor lighting equipment shall be with damp-proof measures. floor. 14. It is strictly forbidden to use exposed iodine-tungsten lamp, halogen tungsten lamp or neon light - 22:30 pm - Next day 8:30 RMB 2200/1000sqm/hour within the center. - Minimum 1-hour charge and minimum 1000sqm as a unit. 15. All entities and persons using the center’s facilities shall strictly observe the above procedure, and - The price of late application is raised by 30%. for any irregularity, the managing party of the center reserves the right to adopt corresponding measures (such as cutting power supply, etc.) 1. Registration: On 13 - 14 May 2019 08:30-17:30 Pay the deposit at the Appointed Contractor (SYMA) Counter. (Located at the Lobby of Hall 1) USE OF VEHICLES RMB5000/<100sqm, RMB10000/>=100sqm (Note: If exhibitors want registrar on 12 May, please go Pass Registration Center in South Square directly) 1. No vehicle is allowed to enter the center without permission. 2. The height of any vehicle permitted to enter the center shall not be higher than 4m, and the driving speed shall not exceed 5km/hour. Collect the constructors badge and vehicle passes at the Pass Registration Center (South Square) 3. Forklift operation must be in strict accordance with forklift safe operation rules. A forklift must bedriven by a person qualified in training and the driving speed shall not exceed 5km/hour. For forklifts and cranes, the annual inspection report and work permit copy shall be put on records. Move in the Exhibition Hall
2. The pass registration center for the contractor badge and vehicle pass is in South Square. (mark in the following route map) OTHERS The process in detail and documents that need to be submitted please check the links: Authentication: http://180.153.108.138/shexpocenter/ENG/default.aspx 1. It is strictly forbidden to smoke in the center. *Construction directors of all construction and carrier contractors shall go through real-name authentication 2. No cooking is allowed in the center, and external meals are not allowed to be brought into the center. rocedures at Certificate Issuing Center at least prior to exhibition setup 3. Without permission of the Center, all furniture, flowers and plants, facilities and equipment that can Construction certificate: http://180.153.108.138/shexpocenter/ENG/lcxz1.aspx Vehicle certificate: http://180.153.108.138/shexpocenter/ENG/lcxz.aspx be provided by the Center must not be brought by the exhibitor and the constructor. 4. The Center reserves the right of final interpretation to above rules. 3.The official constructor SYMA will license the goods (furniture and plants) with
17 18 附件二：光地参展商进撤展须知Appendix2: Raw-Space Exhibitors Move-in Notification
7. All constructing workers must wear safety helmets and bring their construction pass. 8. All constructors must bring copies of business license and legal person ID, in case of Fire Department check. 9. All the raw space booth must have shunt switch and grounding switch. Standard booth and raw space booth couldn’t share one electricity box. 10. After dismantling, exhibitors and the appointed contractors must clear all booth items and take them out of the venue, including booth rubbish and construction materials. The contractor can take the deposit at official contractor counter in lobby of Hall 4 after getting the confirmation of venue on raw space inspection. The deposit will be refunded to contractor by cash. The venue staff start inspection at 19:00 pm. 11. Venue provides dismantling and cleaning service, application shall not be later than 1 day before move-out day. Application over the deadline will be in double charge.
Booth size (SQM) Price (RMB/SQM) ＜100 65 100-500 55 ＞500 45
12. Please refer to appendix 1‘Technical Guidelines for Raw-Stand Construction’ in the exhibitor manual. The Exhibitor and its Self-selected Contractor shall be fully responsible for construction liabilities. 13. Please check the following map to arrange the vehicles route:
IMPRINT
VIP CAR ONLY
MB Exhibitions (Shanghai) Co., Ltd. 4225 Wheelock Square, No.1717 West Nanjing Road, Jingan District, Shanghai, 200040 China
Tel. +86 (0)21 8028 6040 www.itb-china.com • [email protected]
As of: July 2018
The ITB China Exhibitor Guide is protected by copyright. Exhibitors of ITB China can use the content at no charge. The Exhibitor Guide must not be changed or redesigned nor used for other purposes than the ITB China fair participation. The right of use is not transferrable to a third party.
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