Ordinary Meeting of Council
Attachments Excluded From Agenda
Wednesday 6 November 2019
Council Chamber Functions Centre 45 Princes Highway Werribee
Date: 31 October 2019
ATTACHMENTS EXCLUDED FROM AGENDA
ORDINARY MEETING OF COUNCIL MEETING WEDNESDAY 6 NOVEMBER 2019
POLICY/ADVOCACY 6.3.4. Wyndham Pedestrian & Cycle Strategy Attachment 1: Wyndham Pedestrian and Cycle Strategy - Draft ...... 3 Attachment 2: Wyndham Pedestrian and Cycle Strategy - Supporting Document...... 48 OTHER REPORTS 6.5.2. Draft Sports Facility User Guide 2020 - 2025 Attachment 1: Sports Facility User Guide - 2020-2025 ...... 71
Wyndham City Council Ordinary Meeting 6/11/2019 Page 2 of 128 ATTACHMENT NO: 1 - WYNDHAM PEDESTRIAN AND CYCLE ITEM NO: 6.3.4 STRATEGY - DRAFT cont.
Wyndham Pedestrian & Cycle Strategy
Draft
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Contents Executive Summary ...... iii Introduction ...... 1 Key Definitions ...... 1 A Vision for Wyndham: Wyndham 2040 & Council City Plan ...... 2 Strategic Context ...... 3 Legislative context ...... 3 Policy Context ...... 4 About Wyndham ...... 5 Demographics ...... 6 Travel behaviour in Wyndham ...... 6 Car Ownership ...... 6 Travel to Work ...... 6 Commute Times ...... 7 Sport and active recreation participation ...... 7 Consultation/Surveys ...... 7 About Walking & Cycling ...... 8 Benefits of Walking & Cycling ...... 8 Barriers to Walking & Cycling...... 9 The Network ...... 10 The Current Network ...... 10 The Future Network ...... 11 Objective 1: Achieve an integrated pedestrian and cycle network that will enable all users to move around the network according to their needs...... 13 Why is this a priority? ...... 13 Action 1.1 – Network Audit ...... 14 Action 1.2 - Network Plan ...... 14 Action 1.3 – Activity Intense Areas ...... 15 Action 1.4 - Network Implementation Plan ...... 16 Action 1.5 - Safety and Accessibility ...... 16 Objective 2: Pedestrian and cycle transport infrastructure meets the needs of all people within Wyndham...... 18 Why is this a priority? ...... 18 Action 2.1 – Improve Infrastructure ...... 19
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Action 2.2 - Council Projects ...... 19 Action 2.3 - Innovation ...... 20 Action 2.4 - Local Policy or Planning Scheme Amendment ...... 20 Action 2.5 – Amenity ...... 21 Action 2.6 – Aboriginal Cultural Paths ...... 22 Objective 3: Wyndham residents have access to information on smarter, healthier, more environmentally sustainable travel choices through education, promotion and communication...... 23 Why is this a priority? ...... 23 Action 3.1 - Schools ...... 24 Action 3.2 - Signage...... 24 Action 3.3 - Maps ...... 25 Monitoring and Review ...... 28 APPENDIX A - Maps ...... 29 Types of Paths ...... 29 Map 1 Western Metropolitan Melbourne Regional Trails Network...... 30 Map 2 Wyndham Paths ...... 31 Map 3 Shared Paths ...... 32 Map 4 On Road Paths ...... 33 Map 5 Bike Only Paths ...... 34 APPENDIX B – Opportunities for infrastructure improvements ...... 35 APPENDIX C - Abbreviations & Definitions ...... 37
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Executive Summary Wyndham 2040 articulates the City’s vision for the future across four themes; People and Community, Places and Spaces, Earning and Learning, and Leadership and Participation. Council’s vision for Places and Spaces is a transport system that is efficient, responsive and easy to navigate, with greater connectivity to Melbourne, while infrastructure, built spaces and the diversity of housing options contribute to the quality of life of residents at all ages.
We are all pedestrians at some point in every journey, and most of us cycle at some time in our lives. We all benefit when the place we live in is good for walking and cycling. For the network to be convenient and attractive for all users it needs to cater for individuals with varied abilities and confidence levels.
The Wyndham Pedestrian and Cycle Strategy builds on the achievements of the 2011 Bicycle Network Strategy which are outlined in the ‘Pedestrian and Cycle Strategy supporting document’ {LINK} and is a key action from the Wyndham Integrated Transport Strategy adopted in 2016.
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The vision of this Strategy is that Wyndham will have a pedestrian and cycle network that is accessible, integrated, comfortable, attractive and safer for people of all ages and abilities. In doing so the Strategy will provide Council with a strategic direction for pedestrian and cycle network planning, infrastructure provision, and education, to meet the needs of the community and deliver on the vision.
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See Table 1 for other related policies and documents
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Introduction Citizens use transport networks to access employment, education and social opportunities as well as access a wide variety of services and almost all of these trips include a walking component. Whether they walk, cycle, take public transport, drive or use a mobility aid to get to their destination, almost all residents will begin or end their trip as a pedestrian. Walking and cycling are often the fastest modes of transport for short trips in congested urban areas and an effective way to improve health, reduce carbon emissions and save on transport costs.
There is good potential for walking to become a more popular form of transport in Wyndham due to the relatively flat topography, suitable climate, and proximity to public transport hubs and activity centres. Notwithstanding these favourable conditions and advantages associated with active travel, during an average week more than half of Wyndham adults (60.9%) do not use walking as a mode of transport for trips longer than 10 minutes. The fact that Wyndham has less active travel by means of walking may be relative to Wyndham’s growth and the distance to shopping, medical and public transport.
The Wyndham Pedestrian and Cycle strategy seeks to improve walking and cycling outcomes in Wyndham by identifying specific actions needed to address missing links and provide effective, convenient and connected walking and cycling routes whilst ensuring good networks across Wyndham.
This strategy responds to the Wyndham Integrated Transport Strategy and updates and extends the existing Wyndham Bicycle Network Strategy (2011) whilst also incorporating walking.
Key Definitions Pedestrians The Victorian Road Rules define pedestrians as people who are:
• On foot
• On wheeled devices such as skateboards, rollerblades, wheelchairs and motorised mobility devices
• Pushing a bicycle
Throughout this document the world ‘walking’ will be used to define the basic form of mobility available to each individual. This includes those who walk with a mobility aid, a wheelchair or a motorised mobility device.
Cyclists According to the Victorian Cycling Strategy 2018-28 people can be categorised by their propensity to cycle based on their comfort level and interest/intent to cycle for transport.
• Strong and fearless – will mix with traffic and cycle regardless of road conditions.
• Enthused and confident – already riding but could ride more and experience could be improved.
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• Interested but concerned – curious about cycling, enjoy riding, put off/afraid by need to ride close to motor vehicles (especially on higher-speed, higher volume roads or where conflicts are more likely) and pedestrians. This group makes up the largest proportion of cyclists and investment in cycling infrastructure would likely encourage the amount they ride.
• No way, no how – cannot cycle, or will not due to unsuitable terrain, or due to having no interest.
It should be noted that there is currently a gender imbalance of cyclists related to concerns with on- road cycle facilities as well as large amounts of school aged children who often ride on footpaths who are required under the road rules to transition to on-road cycling from the age of 12. Children make up the largest single group of cyclists and pedestrians during school pick up and drop off times in Wyndham.
A Vision for Wyndham: Wyndham 2040 & Council City Plan Wyndham 2040 articulates the City’s vision for the future across four themes; People and Community, Places and Spaces, Earning and Learning, and Leadership and Participation. Council’s vision for Places and Spaces is a transport system that is efficient, Wyndham’s transport responsive and easy to navigate, with greater connectivity to system will be efficient. Melbourne, while infrastructure, built spaces and the diversity of People will be able to housing options contribute to the quality of life of residents at all move around Wyndham ages. Active travel networks play a key role in providing the transport easily. There will be network our community desires. more ways to connect to Greater Melbourne. The Council City Plan 2017-2021 outlines Council’s strategic priorities Wyndham 2040 Vision to realise the 2040 vision. The Pedestrian & Cycle Strategy will assist Council in achieving the following objectives from the Council Plan 2017-2021:
1.2.4 Council will help to create a safer, more cohesive community by: effective planning, design and regulation of public spaces which encourage active transport and social inclusion opportunities; actively engaging with the community to improve perceptions of safety; and encouraging shared responsibility to prevent and address issues which impact on residents’ sense of safety and wellbeing.
2.2.1 Council will seek to enhance the health and wellbeing of residents and visitors who experience the negative effects of commuter-stress by advocating for higher levels of accessible, affordable, low emission public transport; increase car parking and opportunities for active transport in and around public transport hubs including train stations; and ensure new developments include infrastructure that will address our City’s growth needs.
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Strategic Context
The Wyndham Integrated Transport Strategy 2016 “By 2040 Wyndham is a connected city (WITS) identifies the shared vision and goals of the that offers a wide choice of transport community relating to transport and traffic concerns options; supports efficient travel within and provides strategic actions to achieve these goals. and beyond its region; and provides a The following elements of the WITS specifically relate sustainable transport system that to pedestrians & cyclists maximises safety, health, equity, social inclusion, quality of life, environmental • Target 2 – Proportion of mode share for outcomes and economic prosperity” walking and cycling trips to triple by 2040. WITS Vision 2016 • Program 5 – Build a connected and accessible walking and cycling network. • Action 5 – Develop a Wyndham Cycling Strategy to replace the 2011 Wyndham Bicycle Network Strategy and review every five years. • Action 6 – Develop a Wyndham Walking Strategy and review every five years.
Wyndham 2040 Community Vision
Wyndham Integrated Council City Plan Transport Strategy District Plans 2017-2021 (WITS) June 2016
Wyndham Pedestrian & Cycle Strategy
Figure 1: How the Pedestrian & Cycle Strategy fits within the City’s strategic framework
Legislative context The Transport Integration Act 2010 (TIA) is a principles-based legislative document based on the following principles.
• Social and Economic Inclusion • Economic Prosperity • Environmental Sustainability • Integration of Transport and Land Use • Efficient, Coordination and Reliability • Safety, Health and Wellbeing
Since its inception, the TIA has provided a framework for transport decision making to ensure the provision of an integrated and sustainable transport system in Victoria. Detailed information on
Page 11 of 128 ATTACHMENT NO: 1 - WYNDHAM PEDESTRIAN AND CYCLE ITEM NO: 6.3.4 STRATEGY - DRAFT cont. these policies and principles and how they relate to the transport network in Wyndham, are outlined in pages 9-11 of the WITS.
Policy Context Pedestrian & Cycle policy in Wyndham is influenced by all levels of Government. Commonwealth and State Governments have a significant impact on regional and local outcomes through their control of policy and infrastructure development. In addition, non-government organisations produce relevant documents that provide guidance to assist decision making. The overarching policy framework for transport in Wyndham is detailed in the WITS.
The Pedestrian & Cycle Strategy uses the WITS as a key document, including the documents identified in its policy framework. Set out below are the additional documents and policies which have been considered in the development of the Pedestrian & Cycle Strategy.
Federal & State Regional & Local National Regional • Austroads Guides • Western Melbourne Transport Strategy • Australian Standards • Western Metropolitan Region Trails Strategic Plan • National Charter of Integrated Transport and Land Use ‘West Trails’ Planning 2003 Local • National Cycling Strategy • Wyndham 2040 Vision • National Road Safety Action Plan 2018-2020 • Wyndham City Plan 2017-2021 • Australian Infrastructure Plans and Infrastructure • Priority Lists Municipal Strategic Statement • • Review of Disability Standards for Accessible Public Wyndham Planning Scheme Transport 2015 • Wyndham Integrated Transport Strategy, June 2016 • Bicycle Network Strategy, December 2011 State • Road Management Plan • Plan Melbourne • Leisure Strategy 2013-2017 • Victorian Cycling Strategy • Werribee River Shared Trail Strategy 2013 • Precinct Structure Plans • Environmentally Sustainable Design Framework • Manual for Road Design • Accessibility Action Plan 2019-2022 • Transport Integration Act 2010 • Early Years Plan 2013-2017 • Road Management Act 2004 • Youth Plan 2013-2017 • Disability Discrimination Act 1992 • Aged and Disability Service Access Policy • Victoria Road Safety Strategy 2013-2022 • Tree Policy 2018 • Public Health and Wellbeing Act 2008 • Smart Cities Strategy • Wyndham Bay Trail - Shared Path Alignment Study • Pedestrian Access Strategy 2010 • Wyndham Urban Framework Plan (Draft) • VPA Engineering Design and Construction Manual for • Active Wyndham (Draft) Subdivisions in Growth Areas • Road Safety Strategy • Parks Victoria Linking People and Spaces 2002 • Wyndham Coastal Management Plan Issues & • Movement and Place in Victoria Opportunities Paper • VicRoads - Practitioner guidance for bicycle infrastructure treatments, including: - Traffic Engineering Manual (TEM) Volume 2 and 3 - Guidance on Pedestrian and Cyclist Treatments at Roundabouts - Guidance on Treating Bicycle Car Dooring Collisions - Design Guidance for strategically important cycling corridors - Shared Path Audit Guidelines Table 1: Relevant policies and documents
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About Wyndham
Wyndham covers an area of 542km² and features 27.4km of coastline bordering Port Phillip to the east. The municipality is situated in one of Australia’s most productive regions, part of the largest area of rich basalt soils on the continent. Wyndham is adjacent to the municipalities of Greater Geelong, Moorabool, Melton, Brimbank and Hobsons Bay.
Figure 2: Map of Wyndham
Population Projections Wyndham is one of the largest and fastest growing municipalities in Australia, adding 14,251 residents between 2017 and 2018. Wyndham City’s population is forecasted to increase by 218,901 people to reach 489,379 by 2041. According to Victoria in the Future 20191, the official State Government projection of population, Wyndham will have the largest population growth of all Local Government areas in Victoria from 2018 to 2036.
1 Department of Environment, Land, Water and Planning (2019), Victoria in Future 2019: Population Projections 2016 to 2056, Victorian State Government, accessed < https://www.planning.vic.gov.au/land-use- and-population-research/victoria-in-future>.
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Demographics Wyndham has a relatively young population with a median age of 32 years. In 2041, the largest age group is forecasted to be 0-4, followed by 30-342. In 2016, all age groups experienced a positive net migration, however the age group with the largest net migration was 25 to 34 years, followed by 35 to 44 years3.
Wyndham’s age structure forecast suggests that the population of all age groups will increase, but the greatest increase will be young children and working age adults. This means that the transport system will need to accommodate an increasing number of education and commuter trips, but also accommodate the transport needs of young people, older adults and people with mobility challenges.
Travel behaviour in Wyndham Data from the 2012-2016 Victorian Integrated Survey of Travel and Activity (VISTA) provides vital insights into the travel behaviour of Wyndham residents. The survey showed us that on a weekday4:
• 70,000 walking and cycling trips were made in the Wyndham Local Government Area (LGA).
• Approximately 66,000 walking trips and 8,000 cycle trips originated within the LGA.
• The survey showed the majority of walking trips were for social / recreational purposes (37.82%) with a weighted average distance of 1.1km and weighted average time of 13.5 minutes. Walking for personal business was the second highest survey result representing 17.25% of the trips originating in the LGA.
• The survey showed the majority of bicycle trips were for education purposes (48.18%) with a weighted average distance of 2.7km and weighted average time of 13.7 minutes. Cycling for social / recreational was the second highest survey result representing 26.21% of the trips originating in the LGA.
Car Ownership In Wyndham 58.6% of households currently have access to two or more vehicles, compared to 50.7% of households in Greater Melbourne, 3.5% of households in Wyndham did not have access to a car, compared to 8.5% of households in Greater Melbourne5.
Travel to Work In 2016, 34.4% of Wyndham residents worked within the municipality however an increasing number of residents are travelling outside the municipality for work, with most residents travelling 6 to work in the easterly direction toward the City of Melbourne .
2 Australian Bureau of Statistics (2016), Census of Population and Housing, Analysed and compiled by .id Consulting, accessed
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Compared to the Greater Melbourne average, Wyndham has a higher proportion of residents who travel to work by car (69.3% compared with 64.7%), yet also has a higher proportion of residents catching the train to work than the Greater Melbourne average (14.5% compared to 11.5%)7.
2016 Method of Travel to Work for Wyndham Residents
Worked at Car or truck Car or truck Walk Motorbike Bike Home 69.3 15.3 3.6 1.0 0.3 0.3
Figure 3: Method of Travel to Work8 Commute Times Roads and trains in Wyndham and Greater Melbourne are becoming increasingly congested as the population quickly grows and a significant number of residents who work outside the municipality travel east to Inner Melbourne and Inner West Melbourne. In 2018, 20% of Wyndham residents travelling to work or study by car reported a travel time of 90 minutes or more to and from work or study. Most residents reported a travel time of 30-60 minutes to and from work or study9.
Wyndham residents who travelled to work or study by active transport were significantly more likely to take less than 30mins per day to commute. This makes sense as it reflects the fact that most (but not all) respondents commuting to work or study by active transport modes are travelling relatively small distances.
Sport and active recreation participation Sport and active recreation is an important part of most Wyndham residents’ lives with 77% of all residents connecting to a sporting activity.
The Wyndham Sport Strategy identified that 30.79% of people choose to walk for recreation. Cycling also has a high community demand, with 8.13% of the community cycling for recreation.
Adults identified the weather and darkness as limiting their ability to participate in sport and recreation as well as time constraints due to work, family or school10.
Consultation/Surveys Pedestrians are a broad and diverse group, which by being ubiquitous in terms of the basic ability of people to take part also means that people do not typically identify as being a pedestrian in the same way that some persons see themselves as a cyclist. That people self-identify as a cyclist means that there was a strong response when seeking feedback about cycling in Wyndham. The following
7 Australian Bureau of Statistics (2016), Census of Population and Housing, Analysed and compiled by .id Consulting, accessed
Page 15 of 128 ATTACHMENT NO: 1 - WYNDHAM PEDESTRIAN AND CYCLE ITEM NO: 6.3.4 STRATEGY - DRAFT cont. consultations and surveys have provided information for this strategy and assisted in the identification of current constraints and opportunities in the Wyndham cycling network:
• 2016 community led survey of local cyclists: This survey gathered information on cycling in Wyndham as well as feedback about the existing network. The summary of this community feedback is available online as a supporting document. {INSERT LINK}
• 2017 Community Consultation: Council officers undertook wider community consultation on the draft cycling strategy in 2017.
• 2018 Children’s Week Picnic Consultation: This survey gathered information about walking in Wyndham and how Council can encourage more people to walk. Information from the walking survey at the Children’s Week Picnic indicated that the community wants to see better connections in the walking network, an improvement in paths and maps indicating walking trails. Most survey respondents walk for leisure and fitness and find walking to be a fun and enjoyable activity.
• The 2018 Annual Community Survey identified the top three issues for Council to address in the coming twelve months as traffic management, roads maintenance and repairs and parking. By increasing the ease, attractiveness, and accessibility of active transport there is likely to be a shift in the mode of transport chosen by residents. This would result in a corresponding reduction in the demand on vehicle (car) infrastructure. The survey can be accessed at: www.wyndham.vic.gov.au. About Walking & Cycling Benefits of Walking & Cycling Walking & Cycling have a large number of benefits and are a great way to improve health, reduce environmental impacts, enhance social interaction, save money and support local businesses.
Health Lack of physical activity increases the risk of a number of health issues. Over half (57.8 percent) of Wyndham residents are overweight or obese11 and 60.8% don’t meet physical activity guidelines12. Incorporating walking and cycling into daily travel to work, school, shops and public transport can increase physical activity levels and promote regular cardio-vascular activity which is essential to a balanced, healthy lifestyle.
Environment Replacing car trips, where practical, with walking and cycling can provide a range of environmental benefits like improved air quality and reduced reliance on non-renewable energy sources. Reduced car travel also lowers the amount of road runoff pollution that enters the waterways and natural vegetation.
Economy
11 Department of Health. 2011-12 and 2014. Victorian Population Health Survey. 12 Department of Health. 2014. Victorian Population Health Survey 2014 - Modifiable risk factors contributing to chronic disease in Victoria.
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Increased pedestrian volumes are often linked with greater economic benefits for local businesses as people are encouraged to stop, stay and spend money within the local community. Walking and cycling also provide affordable transport as walking is free and cycling costs little, in comparison to vehicle ownership costs.
Congestion A modal shift to walking or cycling, particularly for short journeys, reduces demand on other transport modes (particularly private vehicles) and can significantly reduce localised traffic congestion. When compared with private car travel, walking and cycling can be a more efficient way to travel and takes up less space on our road network.
Community Many studies have demonstrated the link between the built environment (human-made surroundings), transport, and health. Research has shown communities with good access to public transport, walking and cycling infrastructure are often associated with higher levels of social connectivity and wellbeing.
Barriers to Walking & Cycling Despite the benefits of walking and cycling, only 1% of residents walk or cycle to work in Wyndham. Often walking and cycling cannot be used for a whole journey due to the distance residents have to travel to work and to meet every day needs. Short local trips suitable for walking or cycling may be deterred by connectivity issues, especially for people with mobility challenges. Examples of these issues include:
• Non-continuous footpaths. • Footpaths or kerb ramps that are too narrow or too steep to be navigated by people with mobility aids, such as wheelchairs and baby strollers, or kerb ramps that are not positioned correctly posing a hazard to people with visual impairments. • Footpaths that are too narrow or obstructed by objects such as street poles, street furniture, street trees, and business signs. • Footpaths that are not adequately buffered from high volume and high speed traffic. • Lack of support infrastructure such as lighting, public toilets, water fountains, or seating areas. • Lack of, or unmaintained tactile ground surface indictors. • Unmaintained footpaths with hazards such as broken glass, trip hazards, dirt, tree roots, broken surface, loose manholes, overgrown vegetation, garbage and uneven pavement. • Connectivity issues between new and existing areas. • Several locations requiring specific safety improvements including: safer crossing points, priority treatments, hoops to hold while waiting to cross, crossing islands, and safer roundabout design. • Lack of end of trip facilities such as bike storage and showers.
Improvements to the pedestrian and cycle network will support people to choose walking or cycling by removing or lessening barriers.
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The Network The Current Network The indicative network maps shown in Appendix A are included to provide a high-level snapshot of the existing main network of shared paths and cycle paths in Wyndham (as at June 2019). Appendix A also includes the current Western Metropolitan Region Strategic Trail map which maps the 19 existing and potential regional trails that comprise the Western Metropolitan Melbourne regional trail network.
The following map depicts the current pedestrian and cycle paths across Wyndham.
Figure 4: Map of Wyndham Wyndham’s current network is not well understood. Current maps of the network provide an incomplete snapshot in time, which is continually developing. The planning and management of the network will need to continue to respond to and drive changes over time.
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The Future Network Ultimately this strategy will build upon the existing network to enable an integrated city that supports increased active transport to ensure people can access the opportunities Wyndham has to offer. In greenfield areas the network is being provided through the implementation of the Precinct Structure Plans, in addition the Wyndham Urban Framework Plan will provide guidance for the future urban form of Wyndham. An important aspect of the future network is the recognition of the benefits of living locally which will be achieved through the implementation of the 20-minute neighbourhoods concept, in selected areas, as specified in Plan Melbourne. 20-minute neighbourhoods are defined by a range of hallmarks that either directly or indirectly relate to walking and cycling. How 20-minute neighbourhoods will be implemented in the Wyndham context is yet to be determined however, the objective will be to have an integrated network that links transport and land use to allow people to meet their everyday needs by walking and cycling. This strategy will help create a more liveable city by encouraging increased walking and cycling mode share.
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Figure 5: A range of documents that will guide the development of the future networks
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THE PEDESTRIAN & CYCLE STRATEGY
Vision Wyndham will have a pedestrian and cycle network that is accessible, integrated, comfortable, attractive and safer for people of all ages and abilities.
Aim To provide Council with a strategic direction for pedestrian and cycle network planning, infrastructure provision, and education, to meet the needs of the community.
Objectives Three objectives have been identified that guide the development of the Strategy these are:
Achieve an integrated pedestrian and cycle network that will enable all users to move around the network according to their needs. THE NETWORK
Pedestrian and cycle transport infrastructure meets the needs of all people within Wyndham.
INFRASTRUCTURE
Wyndham residents have access to information on smarter, healthier, more environmentally
EDUCATION, sustainable travel choices PROMOTION & through education, promotion and COMMUNICATION communication.
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The Network
Objective 1: Achieve an integrated pedestrian and cycle network that will enable all users to move around the network according to their needs. Why is this a priority? It is critical to have a connected network with high quality infrastructure and no missing gaps for walking and cycling to become preferred options in our community. A well-connected network, composed of direct, convenient routes, is one of the key ingredients of walkability. A greater level of connectivity can provide for a more stimulating urban environment13. Similarly, a better-connected cycle network would encourage more Victorians to cycle, or cycle more often, to destinations close to where they live14. “Continuous footpath Victoria’s 30-year Infrastructure Strategy has recommended accelerated connections are critical investment in the roll-out of Victoria’s Strategic Cycling Corridors and to facilitate walking by identified walking network improvements for completion within 0-15 children, parents, years, working closely with local government. The recommendation seniors and others with includes: limited mobility” • the expansion of walking and cycling networks, including to address missing links; and, • the improvement of standards for existing walking and cycling networks, in particular the separation of walking and cycling paths and also from other road users.15 Wyndham’s current network has gaps that limit connectivity for pedestrians and cyclists. Residents report that some sections of footpaths and cycle routes are missing and that connections are often poor, this can be a disincentive to walking and cycling for transport and can present barriers for people with limited and restricted mobility. A comprehensive active transport network is planned in Precinct Structure Plan areas to service the areas once constructed. However, out of sequence development has and will cause breaks in the network which will need to be connected over time. In addition to providing a connected network across Wyndham there are key trails already identified that will benefit Wyndham’s local tourism by connecting significant routes, creating liveability and providing regional links. For example, the completion of the Bay Trail within Wyndham will provide increased access and connection along the coast in, and to the east of, Wyndham. The Bay Trail will encircle a large proportion of Port Phillip Bay and by doing so could help both residents and visitors access unique locations. There is the potential for this trail to not only improve active transport
13 Victoria Walks,’Urban Design for Walking’,
Page 22 of 128 ATTACHMENT NO: 1 - WYNDHAM PEDESTRIAN AND CYCLE ITEM NO: 6.3.4 STRATEGY - DRAFT cont. options but to also to provide economic benefits via supporting events and increased visitor numbers. A connected network will provide appropriate links between activity centres, along regional routes and directly to key destinations - connecting the places people are to the places they want to get to. Action 1.1 – Network Audit ACTION ACTION NUMBER
1.1 Conduct an initial audit of the pedestrian and cycle path network, to identify missing links and infrastructure issues.
Wyndham’s pedestrian and cycle network has variations of the network due to changing standards and over time, also pedestrian and cycling infrastructure has not always been provided as development has occurred.
As a result, the network is fragmented, with areas not constructed to current standards, and lacking appropriate signage. Prior to being able to improve the pedestrian and cycle network, a clear understanding of the location of missing links and current infrastructure condition is required.
Council will conduct audits of the pedestrian and cycling path network, to identify missing links and infrastructure issues. The information collected will be used to inform future capital works programs.
Action 1.2 - Network Plan ACTION ACTION NUMBER
1.2 Develop Wyndham pedestrian and cycle network plans.
Wyndham’s desired future pedestrian and cycle network is a connected one that caters for all users. The current network is made up of a variety of path types that may or may not easily connect to other paths. Some roads do not have footpaths, or if they do, they may be located on one side only. The existing cycle network does not cater properly for the different types of cyclists wanting to use it. A disconnected network makes wayfinding harder, increases safety concerns, and is an additional deterrent to people deciding to choose active travel.
The pedestrian and cycle network plans will assess the existing network and consider ways to improve the safety and connectivity, whilst integrating it with land use. Elements that may be considered when developing the network plans are:
• Access for people of all abilities.
• Access to local destinations such as public transport, shops, community or health services, parks, schools and community facilities. The identification of key places people are trying to use is an important part of developing the network plans. • The differing needs of training, commuter and recreational cycling.
• Connections to metropolitan and regional trails.
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• The surrounding land use development of the area.
Key documents will be considered in the network plans, including:
• Township strategies
• Precinct Structure Plans
• Parks and open space masterplans, such as the K Road Cliffs Master plan
Routes will be identified to build upon Wyndham’s existing path network, open spaces and public transport network, where appropriate, to provide linkages for everyday activities and movement.
The Department of Transport has developed a Strategic Cycling Corridor Network for metropolitan Melbourne that provides a hierarchy of cycling corridors in Wyndham, and connections to other metropolitan municipalities. Similarly, Principal Pedestrian Networks are being developed. These documents will inform the development of the network plans.
The construction and the planning of a connected network, without missing links, will enable a variety of users to walk and cycle to access their daily needs, is a critical aim for this strategy. Council will plan and develop a connected network that considers the different types of users and destinations, and the path types required to link them.
Action 1.3 – Activity Intense Areas ACTION ACTION NUMBER 1.3 Utilise the Movement & Place framework to assess activity intense areas to improve interactions between pedestrians, cyclists, and other transport modes.
Activity intense areas are destinations that attract higher numbers of pedestrians and cyclists than other parts of the municipality. These can include:
• town centres/activity centres
• health and education precincts
• major sporting areas or sporting facilities
• 20-minute neighbourhoods (once identified)
The large number of people expected to want to use these areas, as well as increasing use of motorised mobility devices and innovative vehicles (e.g. e-bikes and e-scooters), can result in conflict that needs to be managed. Better planning of these areas by ensuring appropriate infrastructure to support the desired use will allow safer access for all users. For example, widening existing shared paths or construction of separated paths to accommodate the increased number of pedestrians and cyclists. Liveability of our activity intense areas can be maximised for our community by ensuring that there is an appropriate mix of transport modes.
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The Victorian Government’s Movement and Place framework provides a guide to planning and developing the transport network whilst balancing the needs of different users in a variety of places. Importantly, it sees the network not only as a way of keeping people moving, but also as places for people to live, work and enjoy.
We will utilise the Movement and Place framework to assess how people journey through activity intense areas and to provide guidance for the development of options and solutions to reduce potential conflict between pedestrians, cyclists, and other transport modes. This assessment will inform the Network Implementation Plan (Action 1.4).
Action 1.4 - Network Implementation Plan ACTION ACTION NUMBER Prepare an Implementation Plan for infrastructure improvements in the 1.4 pedestrian and cycle network.
The first stage of this action is to utilise the Audit findings (Action 1.1) to develop a list of priority projects to be incorporated into Council’s capital works program and used to inform Council’s advocacy to State and Federal Governments.
Council has developed a Prioritisation and Appraisal Framework for the assessment and development of priority transport projects across the municipality. The list of projects will be assessed using the framework to develop a clear, justified, list of active travel priority projects.
The second stage is to use the priority list to prepare a Network Implementation Plan for footpaths, shared paths and separated cycle paths. The Network Implementation Plan will include short term, long term projects and projects of differing scale such as new path projects that are standalone projects or to be included as part of larger projects funded by either Council, State and Federal Governments. Subject to development of the network plans (Action 1.2), key metropolitan trails such as the Federation Trail Greening the Pipeline project and the Bay Trail will also be included.
We will also identify improvements to the path network that can be achieved alongside projects that are part of the broader capital works program (e.g. active and passive open space, community facilities, strategic redevelopment sites, roads and paths). Action 1.5 - Safety and Accessibility ACTION ACTION NUMBER 1.5 Support and advocate for a safer and accessible pedestrian and cycle network.
When infrastructure is built to a standard that maintains and improves safety, directness and accessibility for all users, then it can encourage more pedestrian and cycle activity and result in a shift in mode share over time. Wyndham needs an efficient and convenient pedestrian and cycle network that is well designed, has direct routes, provides connectivity and has no missing links.
Poor perceptions of safety in the municipality can also reduce people’s willingness to use active transport. The essentials for improved community safety are to improve the quality of the
Page 25 of 128 ATTACHMENT NO: 1 - WYNDHAM PEDESTRIAN AND CYCLE ITEM NO: 6.3.4 STRATEGY - DRAFT cont. environment, minimising the opportunity for crime, whilst promoting accessible and liveable places that encourage the feeling of safety and community participation. This can be achieved through the adoption of the Crime Prevention through Environmental Design (CPTED) and Safer by Design (Crime Prevention Victoria) design principles.
Whilst Council is responsible for managing much of the pedestrian and shared path network in the municipality. There are also parts of the path network under the management of State Government and private landowners. It is important for Wyndham’s pedestrian and cycle networks to be accessible for all types of users and for growth within Wyndham to consider people with disability in future planning and development.
Adequate path connections across roads need to be provided for all people, particularly for people with lower mobility and users of wheelchairs and motorised mobility devices, and tactile ground surface indicators are essential for increasing the safety, efficiency and convenience of vision impaired pedestrians. Currently in Wyndham there are public transport bus stops that lack hard stands for wheelchair access and older private developments that may not be fully accessible. Werribee Station is not Disability Discrimination Act (DDA) compliant with steep ramps and no lift access.
Council will support and advocate for a safer and accessible pedestrian and cycle network. This includes advocacy to State Government and private landowners, to increase the number of compliant facilities and services related to transport in Wyndham.
Intersections, crossings and path alignments generally prioritise vehicles ahead of pedestrians and cyclists. Council will advocate for infrastructure to be appropriately designed with the safety and convenience of pedestrians and cyclists in mind and increased prioritisation of cyclists should be part of the design process. Existing shared paths will be investigated for an upgrade to separated cycle and pedestrian paths either where known conflicts exist or an increase in capacity is required, due to the number of users.
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INFRASTRUCTURE
Objective 2: Pedestrian and cycle transport infrastructure meets the needs of all people within Wyndham.
Why is this a priority? Provision of high-quality infrastructure, paths and supporting infrastructure, is central to how people choose to move around Wyndham. When pedestrian and cycle paths are welcoming and pleasant to use, with high quality amenity, then cyclist and pedestrian numbers have been shown to increase.16 Infrastructure provision is a priority because, without improvements, the network will remain incomplete and less attractive to use.
Wyndham’s current pedestrian and cycle infrastructure is variable and disjoined with gaps due to varying standards over time and rapid growth. There is a difference in older areas vs newer areas, “Generally, the countries with the with parts of Wyndham providing no footpaths or only on best existing bicycle infrastructure one side of the road, while other areas provide paths on continue to show growth, while both sides. Also, paths do not always have adequate areas with low bicycle use, crossing points. There is the opportunity through Council’s infrastructure, and awareness (and capital works program standardise the existing often high car dependency) show infrastructure/network, and for development in PSP areas slower growth in cycling levels.” 17 to deliver high quality infrastructure that meets current standards.
Poor amenity affects the perception of safety and decreases comfort, “Lighting has a significant particularly for older pedestrians19. It is important to note that what impact on orientation, may be an inconvenience for one user maybe an impassable barrier for security and visual quality a less mobile user. Items as simple as connected road crossings and at night” seats means that all residents, as far as is practical, can choose active – Victoria Walks18 travel when moving around Wyndham.
16 Transit Cooperative Research Program (2012), ‘Pedestrian and Bicycle Facilities’, Report 95, pg. 16-29, National Academy of Sciences, Washington. 17 Jacob Mason, Lew Fulton, Zane McDonald (2015), ‘A Global High Shift Cycling Scenario’, p 20
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Action 2.1 – Improve Infrastructure ACTION ACTION NUMBER 2.1 Review internal documents, standards and guidelines to identify opportunities to improve infrastructure across the pedestrian and cycle network.
Changes in infrastructure standards and community expectations over time have resulted in a wide variety of path designs across the municipality. Therefore, elements of the existing network may need to be rebuilt to meet current standards. In some cases, Wyndham’s standards and guidelines have also not been updated to include the changes, resulting in older standards still being applied to new projects.
Council will review internal documents, standards and guidelines and update the information available to Council officers, to assist them in improving the pedestrian and cycle networks. The review will need to examine internal construction standard drawings and the Road Management Plan maintenance intervention levels. A list of the items that inform the review, can be found in Appendix C.
Action 2.2 - Council Projects ACTION ACTION NUMBER 2.2 Ensure that Council projects incorporate improvements to pedestrian and cycle infrastructure.
Planning and delivering an improved standard of pedestrian and cycle infrastructure enables Council to demonstrate its commitment to active travel. Opportunities will arise to incorporate improvements as part of the broader capital works program to deliver active and passive open space, community facilities, strategic redevelopment sites, roads and paths.
It is important to note that delivering an improved standard of active travel infrastructure may not always be possible, due to other competing priorities, site constraints or cost.
The Network Implementation Plan (Action 1.4) will be used to identify opportunities in the broader Council capital works program to incorporate improvements to pedestrian and cycle infrastructure.
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Action 2.3 - Innovation ACTION ACTION NUMBER 2.3 Investigate opportunities for pedestrian and cycle innovations within Wyndham. Community feedback20 shows that 22% of respondents thought that the aspect of Wyndham that can be most improved by technology was transport and congestion. Through it’s Smart City Strategy, Council is investigating the deployment of smart sustainable mobility solutions and associated infrastructure across the City, creating an opportunity to encourage increased active transport participation through innovations such as e-scooter and e-bikes.
The Smart City Strategy will also:
• deliver a policy for smart lighting (occupancy/use-based lighting), with consideration of environmental concerns, on shared pedestrian cycling paths and walkways;
• investigate opportunities for digital signage; and,
• and innovate the way we communicate relevant information for pedestrians & cyclists.
Whilst there is a great deal of understanding about what works and what does not around the world, sometimes this is difficult to translate to the local environment. Pop-up trials of new ways of implementing pedestrian and cycle infrastructure (e.g. using paint, moveable street furniture, spiked kerbs) can be used to see what works and what does not. Pop-up trials are cheaper to undertake and easily removed if unsuccessful. Trials can also include innovations or events to create paths as a destination, encouraging sense of place and community belonging and to promote access to tourism precincts and key destinations. If Wyndham leads by example, it can influence the private sector to deliver a higher standard of pedestrian and cycling infrastructure provision within the municipality.
Council will investigate opportunities for pedestrian and cycle innovations and explore how they can be used to improve active travel mode share and infrastructure provision within Wyndham.
Action 2.4 - Local Policy or Planning Scheme Amendment ACTION ACTION NUMBER 2.4 Investigate the development of a local policy and advocate for a planning scheme amendment to better cater for cycle infrastructure within new developments.
Infrastructure improves the trip a cyclist takes, whether it’s somewhere to store their bike at the destination, or improved consideration of cyclists along the entire route. Infrastructure provision
20 Wyndham Smart City Strategy 2019-2024, Wyndham City Council, accessed < https://www.wyndham.vic.gov.au/about-council/smart-wyndham/smart-city-strategy>.
Page 29 of 128 ATTACHMENT NO: 1 - WYNDHAM PEDESTRIAN AND CYCLE ITEM NO: 6.3.4 STRATEGY - DRAFT cont. such as End of Trip Facilities (EOTF) are important for increasing cyclist numbers.21 The Victorian Planning Scheme includes requirements for bicycle facilities, but there are anomalies that can only be changed by a State Government amendment to the planning scheme.
The identified inconsistencies that may create barriers for cycling, include:
• There are no requirements for bicycle parking in residential uses less than four storeys. This may be a deterrent for cycling as apartments generally have less space than detached housing to store a bicycle inside the house or in a yard. • Currently there is a variety of EOTF requirements for specific uses within a private shopping centre or town centre development. Current assessment of EOTF is based on each nominated shop type or individual use. An overall requirement for the whole centre would be easier to assess, as it is often not known at the time of permit approval if a shop will be used for general retail or a café. • Clause 52.34 – Bicycle Facilities does not include a requirement for uses in the ‘Warehouse Group’ to provide bicycle facilities. Council will investigate the development of a local policy and advocate for a planning scheme amendment to better cater for cycle infrastructure within new developments to address these inconsistencies. Action 2.5 – Amenity ACTION ACTION NUMBER 2.5 Identify the amenity requirements to support increased participation in active travel.
Amenity is important for increasing pedestrian and cycle numbers. Providing infrastructure such as public toilets, water fountains, seating, shelter and canopy trees at regular intervals improves the amenity and usability of the active travel network. The creation of bike hubs along Strategic Cycling Corridors can also accommodate multiple services and attract a wide variety of users.
An example of a large-scale amenity project in Wyndham is the Greening the Pipeline project. This project will transform the outfall sewer along the Federation Trail and greatly improve the Trail through the provision of additional open space. With the creation of this unique space there will be opportunities for people to relax, meet and play, improving the amenity along the trail. More information on this project is available at: greeningthepipeline.com.au
Poor amenity affects the perception of safety and decreases comfort, particularly for older pedestrians22. Tree plantings and other landscaping provide improved amenity and shade for users. Council currently has guidelines and requirements regarding number of trees and other amenity
21 Source: Andrew Morse (2014), ‘Why We Need More End of Trip Facilities’.
Page 30 of 128 ATTACHMENT NO: 1 - WYNDHAM PEDESTRIAN AND CYCLE ITEM NO: 6.3.4 STRATEGY - DRAFT cont. requirements, however these look at the broader amenity requirements for the City and not specifically at the amenity requirements for pedestrians or cyclists. Trees also take time to grow and provide the desired shading. Components of amenity that support increased participation, include:
• Supportive infrastructure, i.e. seats, toilets, water, rubbish bins, trees and plantings
• Wayfinding
• Lighting
• Active frontages in abutting developments
• Shelter (verandas and awnings)
• Bicycle repair stations and bike hoops
Council will identify the amenity requirements for pedestrian and cycle infrastructure to support increased participation in active travel.
Action 2.6 – Aboriginal Cultural Paths ACTION ACTION NUMBER 2.6 Investigate opportunities for paths to acknowledge local Aboriginal culture and history.
According to 2016 Census estimates Wyndham has the highest number of people who are Aboriginal and/or Torres Strait Islanders in Greater Melbourne, this represents 0.8% of the total population of Wyndham. There is an opportunity to further recognise Wyndham’s rich and diverse Aboriginal community and Wyndham’s Reconciliation Action Plan (RAP) provides guidance for respectful acknowledgement and engagement with Traditional Owners across all our business. We will use this principle to guide the proposed opportunities on selected paths.
Selected paths could potentially incorporate cultural elements which will provide a richer experience for all users. Signage and artwork along a route would provide cultural linkages through acknowledgement of important events, knowledge dissemination, providing a ‘lived experience’ for users, education about the local Indigenous people as well as providing a sense of belonging for Indigenous people using the paths.
The journey through the paths needs to celebrate the heritage of the local Indigenous cultures, new cultural diversity and cultural overlap between the old, new and emerging communities, to ensure they remain flexible and dynamic. Consultation with appropriate groups will help identify the stories and the best location/s, treatments and how they can be incorporated into specific paths.
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Education, Promotion & Communication
Objective 3: Wyndham residents have access to information on smarter, healthier, more environmentally sustainable travel choices through education, promotion and communication.
Why is this a priority? Education, Promotion and Communication play a crucial role in transport mode choice and can influence resident participation in walking and cycling. Behaviour change will only succeed if it is community led so a cultural and attitude change is required. A positive community attitude to walking will influence people to walk more frequently. More people walking creates a safer, more “Education, Promotion socially engaged community where walking becomes a desirable and Communication are choice of transport. Through education, promotion and critical components to communication, Wyndham residents are encouraged to be respectful increasing mode share and cooperative to all users to create a more enjoyable road toward cycling.”23 environment that encourages walking and cycling.
However education and promotion should not only focus on the communication of safety messages, albeit important, it should also focus on the positives of walking and cycling as this has a stronger effect on leading people to change their travel behaviours.24 A range of methods including education campaigns, online maps, information material and wayfinding signage are important in communicating the benefits of walking and cycling travel options around Wyndham. In addition, improved wayfinding can increase the confidence of users by providing directions and other information.
Development and implementation of programs are also vital for changing people’s behaviour and to encourage a shift to more sustainable forms of transport, such as walking or cycling. Active Travel to School is an existing program run by Wyndham City Council, to address low active travel rates around schools and reduce traffic and parking congestion. The program aims to reduce car usage and increase active travel to and from schools. This is an important program as perceptions of walking are formed at this early stage of life and behaviours formed at an early age are more likely to lead to healthy and sustainable choices later in life.
23 Infrastructure Australia (2009), ‘Cycling Infrastructure for Australian Cities: Background Paper’, p2, Australian Government, Sydney.
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Action 3.1 - Schools ACTION ACTION NUMBER 3.1 Review the Active Travel to School program to identify what is working well and the barriers to engagement.
Behaviour change programs focusing on schools can provide opportunities for increasing active transport mode share, as driving to school has a significant impact on peak hour traffic and safety around schools.
‘Active Travel to School’ is an existing program run by Council, to address low active travel rates around schools and reduce traffic and parking congestion. The aim of the program is to build on short term interventions for sustaining active travel within the municipality, and for ongoing behaviour change post program. The expected outcomes of this program are:
• Reduction in car usage, and an increase in active travel to and from school. • Improved perceived and actual safety of students travelling to and from school. • Changes in behaviours and attitudes that contribute positively to safety risks and traffic congestion around schools.
An evaluation of Wyndham’s ‘Active Travel to School’ program in 2015/16 found it was enabling positive change. The schools with the greatest change in active travel rates have been the ones where Principals have supported the changes and the teachers, parents and students have been engaged in the process. Continued success of the program requires identifying strategies to support school engagement and to encourage the participation of more schools.
Council will review the current program to identify what is working well and the barriers to engagement with schools.
Action 3.2 - Signage ACTION ACTION NUMBER 3.2 Develop guidelines for the use and design of a standard suite of directional signs for paths and trails in Wyndham.
Wayfinding signage is designed to assist users in finding their way around the trail network and to reach destinations. This includes destinations along the trail, surrounding destinations and connections to other trails. Wayfinding signage needs to be progressively rolled out within Wyndham to encourage more people to actively travel but also give them the confidence that they can arrive at their intended destination.
Information on distance to a destination is preferred for cyclist signage and on longer trails, whilst time to a destination is preferred on pedestrian signage. Behavioural signage i.e. keep left, dogs on
Page 33 of 128 ATTACHMENT NO: 1 - WYNDHAM PEDESTRIAN AND CYCLE ITEM NO: 6.3.4 STRATEGY - DRAFT cont. lead, is important to inform path users and ideally reduce conflict between pedestrians and cyclists. Regulatory signage is required to identify where cyclists can use shared paths or to communicate to pedestrians and motorists that the path or lane is for the use of cyclists only.
There may be existing paths across Wyndham that do not have the correct signage in place for cyclists. The findings from the Audit (Action 1.1) will provide more information on where these locations are, and the Network Implementation Plan (Action 1.4) can be used to program the installation of correct signage as part of future capital works programs
The installation of pedestrian wayfinding signage will be rolled out first in the Werribee City Centre. This signage will provide a consistent approach that can be replicated in other town centres across Wyndham. The West Trails Strategy also identifies the need to develop a standard suite of directional signs for the other major trails in Wyndham. The Federation Trail provides an example of the application of consistent wayfinding signage along its length.
Council will use the Werribee City Centre wayfinding signage rollout and the West Trails Strategy to develop guidelines for the use and design of a standard suite of directional signs for paths and trails in Wyndham.
Action 3.3 - Maps ACTION ACTION NUMBER 3.3 Develop online maps and information materials to communicate active travel options in and around Wyndham.
In addition to clear wayfinding information, up to date maps, and other supporting information material can provide confidence to pedestrians and cyclists accessing the path network. This can encourage people to use active travel as a preferred mode of transport.
The indicative network maps shown in Appendix A are included to provide a high-level snapshot of the existing main network of shared paths and cycle paths in Wyndham (as at June 2019). The rapid growth of Wyndham means that any static paper map rapidly becomes outdated, as new paths are continually being constructed. In addition, the scale of the area covered in Wyndham makes it difficult for a high level of detail to be provided on a static map.
Online maps can be a useful tool for providing detailed active travel information that is relevant for individual users. Online maps can also be regularly updated as the path network is improved and expanded upon to assist with wayfinding and journey planning. Guiding documents, such as the Strategic Cycling Corridor Network and Principal Pedestrian Network, which are currently being developed by the Department of Transport, and the findings from the Audit (Action 1.1) can be readily included on an online map, once implemented.
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The Implementation Plan
THE NETWORK Objective 1: Achieve an integrated pedestrian and cycle network that will enable all users to move around the network according to their needs. ACTION ACTION WHO TIMEFRAME NUMBER 1.1 Conduct an initial audit of the pedestrian and cycle path City Transport 2019 - 2020 network, to identify missing links and infrastructure issues. 1.2 Develop Wyndham pedestrian Lead: City Transport and cycle network plans. 2020 - 2021 Supporting: Urban Futures, Sport & Recreation, Assets & Roads 1.3 Utilise the Movement & Place framework to assess activity Lead: City Transport intense areas to improve Ongoing interactions between Supporting: Urban Futures pedestrians, cyclists, and other transport modes. 1.4 Prepare an Implementation Plan for infrastructure Lead: City Transport improvements in the pedestrian and cycle network. Supporting: Strategy & Stakeholder Engagement, Sport & Recreation, Ongoing Assets & Roads, Planning & Building, Facilities & Open Space, Community Planning & Development, 1.5 Support and advocate for a Lead: City Transport safer and accessible pedestrian and cycle network. Supporting: Strategy & Stakeholder Ongoing Engagement, Community Planning & Development INFRASTRUCTURE Objective 2: Pedestrian and cycle transport infrastructure meets the needs of all people within Wyndham. ACTION ACTION WHO TIMEFRAME NUMBER
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2.1 Review internal documents, Lead: City Transport standards and guidelines to identify opportunities to Supporting: Assets & Roads, Ongoing improve infrastructure across Planning & Building, Facilities & the pedestrian and cycle Open Space Community Planning & network. Development 2.2 Ensure that Council projects Lead: City Transport incorporate improvements to pedestrian and cycle Supporting: Assets & Roads, Sport & Ongoing infrastructure. Recreation, Facilities & Open Space, Project Management Office 2.3 Investigate opportunities for Lead: City Transport pedestrian and cycle innovations within Wyndham. Supporting: Smart City Office, Ongoing Sport & Recreation, Open Space, Vibrant City Centres 2.4 Investigate the development of a local policy and advocate Lead: City Transport for a planning scheme 2020 - 2022 amendment to better cater for Supporting: Town Planning, Urban cycle infrastructure within Futures new developments. 2.5 Identify the amenity requirements to support City Transport Ongoing increased participation in active travel. 2.6 Investigate opportunities for Lead: City Transport paths to acknowledge local Ongoing Aboriginal culture and history. Supporting: Community Planning & Development EDUCATION, PROMOTION AND COMMUNICATION Objective 3: Wyndham residents have access to information on smarter, healthier, more environmentally sustainable travel choices through education, promotion and communication. ACTION ACTION WHO TIMEFRAME NUMBER 3.1 Review the Active Travel to School program to identify City Transport 2019 – 2020 what is working well and the barriers to engagement. 3.2 Develop guidelines for the use Lead: City Transport and design of a standard suite of directional signs for paths Supporting: Vibrant City Centres, and trails in Wyndham. Assets & Roads, Facilities & Open 2021 - 2023 Space, Planning & Building, Community Planning & Development
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3.3 Develop online maps and information materials to Lead: City Transport communicate active travel Ongoing options in and around Supporting: Smart City Office Wyndham.
Monitoring and Review Monitoring and reviewing of the Wyndham Pedestrian and Cycling strategy will ensure that Council is tracking progress throughout the implementation and ensure that the strategy remains relevant and up to date to reflect the changing needs and priorities of Wyndham. As outlined in the Wyndham Integrated Transport Strategy, this strategy will be reviewed every five years.
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APPENDIX A - Maps
The maps in Appendix A show overarching network and do not include smaller sections. Online mapping will supersede mapping in this document and will include strategic cycling corridors once finalised.
Please note that, while we take every effort to get these maps as accurate as possible, some paths may not be exactly as depicted.
Types of Paths Shared: Legally Shared Paths should have signage to confirm they are Shared Paths, please check for Signage before riding on a path. Shared Paths can be used by both cyclists and pedestrians. On shared paths cyclists should always ride at a safe speed and warn other path users before passing (with a bell). All users of shared paths should respect other users and stay to the left hand side as travel is allowed in both directions.
On-Road: On-Road bike facilities can be either bike lanes marked on the road or service lanes (without markings). Cyclists must abide by the road rules when riding on the road.
Bike Only: Bike Only paths are for cyclists only and are not to be used by either pedestrians or cars (including no car parking). Bike Only paths only exist in conjunction with roads and foot paths. Cyclists can ride in either direction on a bike only path but should stay to the left hand side.
Footpath: Useable by all pedestrians, and cyclists if they: • are a child under the age of 13
• are a person 13 and over who is accompanying a child under the age of 13
• are an adult 18 or over who is cycling with a young child in a child seat attached to their bicycle, or with a child pedaling on a bike attachment at the back of an adult bicycle
• have been given and are following the conditions on a medical certificate that says they have a disability that makes it difficult for them to ride on the road
• are an adult accompanying someone with a medical certificate cycling on a footpath
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Map 1 Western Metropolitan Melbourne Regional Trails Network
Final alignment subject to planning
Source: West Trails Western Metropolitan Region Trails Strategic Plan. Note: The final alignment of the Bay Trail and the potential Wyndham to Geelong Trail are subject to planning.
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Map 2 Wyndham Paths
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Map 3 Shared Paths
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Map 4 On Road Paths
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Map 5 Bike Only Paths
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APPENDIX B – Opportunities for infrastructure improvements
Action 2.1 details the need for the review of internal documents, standards and guidelines to identify opportunities to improve infrastructure across the pedestrian and cycle network.
For both pedestrians and cyclists, there are several factors to be considered in the development and upgrade of the path network in Wyndham. It should be noted that these issues will continue to evolve as the network expands.
Pedestrian Infrastructure The following improvements can enhance the network for pedestrians: • Incorporate Principal Pedestrian Networks. • Subject to constraints, existing 1.2m wide footpaths should be reconstructed to a 1.5m width. • Consideration should be given to the construction of wider footpaths on approaches to town centres. • Minimising the use of slip lanes at intersections. • Use of pedestrian kerb outstands and/or refuges. • Raised road crossings that also function as a local speed treatment. • Signal phasing treatments: o Scramble Crossings, e.g. Point Cook Town Centre intersection at Murnong Street and Main Street. o Pedestrian automatic head start and automatic green walk. o Greater crossing time allowance. • Reductions in posted speed limits, where appropriate. • Increased visibility between pedestrians and other road users. • Where shared paths and off-road cycle paths are constructed in open spaces and reserves there should be tree plantings on both sides of the path, where possible, whilst maintaining clearances and sightlines.
Cycle Infrastructure The following improvements can enhance the network for cyclists: • Incorporate Strategic Cycling Corridors • Subject to constraints, all paths in Wyndham should meet current standards • Shared user paths along waterways and drainage reserves require other infrastructure (seating, railings) and landscaping elements to be set back one metre. Enough width should be provided to ensure any batter will not require a railing between the path and the waterway/drain.
Accessibility • Reduce complexity of crossings and crossing distance • Access to bus stops • Tactile ground surface indicators are essential for increasing the safety, efficiency and convenience of vision impaired pedestrians.
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• Quality of surfaces and detailed design (refer to Safer Road Design for Older Pedestrians)
Guidance for footpaths Throughout Wyndham there are streets with no footpaths and ‘through’ streets with a path on one side only. Through the network infrastructure Audit (Action 1.1) Council will investigate the need to retrofit footpaths in urban areas through street and court bowls. It is important to acknowledge that residents can raise concerns when Council plans to construct a new footpath in these streets. However, the overarching decision must be to create access to an integrated footpath network that caters for all abilities.
The main criteria to be considered in deciding what side of the road to locate a footpath, include: • Overhead power – if there are overhead power lines it is preferred to install the footpath on the same side of the road as the power lines. • Smaller trees can be planted next to the footpath, the opposite side of the road will have a wider nature strip to support the establishment of larger canopy trees. • Number of street trees to be removed. • Access to bus stops. • Links to existing / future paths. • Number of properties with rooms within an offset of less than 2m of the footpath. • Street lighting.
Other criteria to be noted are: • Number of private trees with roots in the nature strip likely to be impacted. • Number of properties where landscaping will be impacted. • Pits / services located within the footpath. • Number of road crossings. • Parking of extra cars. • Replacement / construction of crossovers. • Relocation of letter boxes. • Removal of landscaping elements constructed by residents within the nature strip.
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APPENDIX C - Abbreviations & Definitions Abbreviation Definition PBN Principal Bicycle Network; the network of existing and planned routes that provide facilities for people to cycle for transport (especially locally), as well as for sport, recreation and fitness PTV Public Transport Victoria SCC Strategic cycling corridor; a designated cycling route that joins up important destinations: the central city, national employment and innovation clusters, major activity centres and other destinations of major significance SUP Shared User Path, or, Shared Path TEM Traffic Engineering Manual TIA Transport Integration Action 2010 is Victoria’s principal transport statue, coming into effect on 1 July 2019. WITS Wyndham Integrated Transport Strategy 2016 AS Australian Standards CCTV Closed-Circuit Television CPTED Crime Prevention through Environmental Design DDA Disability Discrimination Act 1992 DEWLP Department of Environment, Land, Water and Planning DoT Department of Transport VPA Victorian Planning Authority KPI(s) Key Performance Indicator(s) LGA Local Government Area PPN Principal Pedestrian Network PSP Precinct Structure Plan(s) PWD Person with Disabilities PTV Public Transport Victoria SUP Shared Use Path, or, Shared Path, TEM Traffic Engineering Manual TfV Transport for Victoria TIA Transport Integration Action 2010 is Victoria’s principal transport statue, coming into effect on 1 July 2019. VISTA Victorian Integrated Survey of Travel and Activity WITS Wyndham Integrated Transport Strategy 2016
Active transport: A physically active means of transport that includes walking, cycling and using other non-motorised forms of mobility. It also includes motorised wheelchairs.
Amenity: Includes cycle parking, end of trip facilities (Showers & Change facilities), water/drink stations, toilets, shelter, seating, shade, etc.
Bike Only: Bike Only paths are for cyclists only and are not to be used by either pedestrians or cars (including no car parking). Bike Only paths only exist in conjunction with roads and foot paths. Cyclists can ride in either direction on a bike only path but should stay to the left-hand side.
Cycle path: An area open to the public which is protected from motor vehicles and which is for use by people on bicycles only (in which case it is a cycle path) or by pedestrians and people on bicycles (in which case it is a shared-use path). A cycle path can be within or outside a road reserve.
Cycle way: A protected cycle lane within a road reserve.
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Footpath: An area open to the public which is protected from motor vehicles and which is for use by pedestrians including those in a wheelchair or a personal mobility device. It can also be used by cyclists who are 12 or younger. A footpath can be within or outside a road reserve.
Greenfield areas: Undeveloped land identified for residential or industrial/commercial development.
Infrastructure: cycle paths/lanes, bollards, signage, chicanes
Off-road path: A path for cyclists that is not located within the pavement area of the road.
On-road bicycle lane: can be either bike lanes marked on the road or unmarked service roads.
Parkiteer Cage: A brand of bicycle cage often found at train stations.
Path Condition: Existing state of infrastructure and surface(s)
Pathway: The generic term used for footpaths and off-road trails
Principal Pedestrian Network: routes within the built environment that are likely and have the potential to carry more pedestrians walking to key destinations and improve the quality of these routes to encourage more walking.
Service road use: Where a cyclist is directed to use the service road in place of an arterial road.
Shared Path: can be used by both cyclists and pedestrians.
Shared zone and spaces: Places were vehicles and pedestrians share the road space, with pedestrians having priority over vehicles.
Strategic Cycling Corridor: a designated cycling route that joins up important destinations: the central city, national employment and innovation clusters, major activity centres and other destinations of metropolitan or state significance.
Trail: Terminology associated with longer distance shared paths, which are often located alongside waterways, the bay or rail lines.
Page 47 of 128 ATTACHMENT NO: 2 - WYNDHAM PEDESTRIAN AND CYCLE ITEM NO: 6.3.4 STRATEGY - SUPPORTING DOCUMENT cont.
Wyndham Pedestrian & Cycling Strategy
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ATTACHMENT NO: 2 - WYNDHAM PEDESTRIAN AND CYCLE ITEM NO: 6.3.4 STRATEGY - SUPPORTING DOCUMENT cont.
Cyclist Feedback, Identified network expansion requirements and missing links Wyndham City Council has received a great deal of feedback on cycling within the municipality. The identified issues were considered in writing the 2019 Pedestrian and Cycling Strategy. The feedback has been grouped under common categories in the tables below, to keep like comments together.
Table Error! No text of specified style in document.-1 Safety and Blackspot feedback
Location Type Comment Derrimut Road Crossing Points crossings at Sayers and Leakes Roads – but I believe these are going to be dealt with by VicRoads Cycle lane Cycle lane on the Eastern side is in one direction only. It’s a busy road so lanes on both sides of the road need to be two way. Also, going under the railway bridge near the Princess Highway Obstacles There are many obstacles within the shared paths – e.g. Derrimut SUP Road, adjacent to Aqualink – a no standing sign (I think) way too close to the middle of the Shared path. Cyclists could easily crash into it; Cnr Derrimut Road and Willmott Cres – many signs obstructing the path – traffic lights, bike path sign (!!), no standing or something. Not at all safe. Also a shared path sign on cnr of Kookaburra and Derrimut – in middle of path instead of off to the side. Kookaburra Ave Cycle Path Paths on Kookaburra Ave have speed cushions in them. At night Obstacles they are invisible (even with bicycle lights). No need – could have treatment similar to Shaw’s Road. Also path disappears before T intersection with Derrimut Road. Morris Road Missing link near Hoppers Crossing Station – the bike paths disappear at Heaths Road. Would be useful to have bicycle infrastructure, or maybe even signs reminding drivers of cyclists at the roundabout. Princes Hwy Condition the shared path is almost unusable and frequently covered in Crossing Points glass. If you use the ‘shared path’ on the Western side from SUP Princes Hwy, there is no way to cross Railway Pde. Cars do not stop at the slip lane (though they should) so if cyclists want to get to Derrimut Road, they must travel on the road all the way from Princes Hwy to the other side of Railway Pde where there is a share path. Tarneit Road Cycle Path in Service Road at some points the cycle path is in service roads, and cyclists who are travelling straight ahead inexplicably have to give way to motorists who are turning left. Wyndham Vale Cycle Path I prefer to have dedicated bicycle only or shared paths for safety SUP reasons and for a relaxed enjoyable ride. I believe more people will be into cycling in Wyndham Vale if such dedicated bike trials exists. Not Specified Safety If it felt safer to ride - the traffic is extremely scary, sometimes.
Table Error! No text of specified style in document.-2: Specific Cycle Infrastructure
Location Type Comment Eurika Drive Restrictions Prohibit car parking on a bicycle path on Eureka Drive Federation Trail Path condition Federation trail ceramic tiles @ crossings extreme slippery when wet, fed trail @ Forsyth Road chicane and Sayers Road crushed white rock on curve to lights was straight originally Remove chicanes at the 100 steps and along Fed trail East along trail Restrictions Dogs should be on leash on Werribee and federation tails
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ATTACHMENT NO: 2 - WYNDHAM PEDESTRIAN AND CYCLE ITEM NO: 6.3.4 STRATEGY - SUPPORTING DOCUMENT cont.
Location Type Comment Forsyth Road Infrastructure Bridge over Forsyth Road has an unsafe for cycling sign. Make it safe. Hoppers Crossing Infrastructure Cycle paths and infrastructure should have ramps – not kerbs – to Shopping Centre connect to paths and to the road. E.g. New Hoppers Crossing Shopping Centre has some bike loops – but you have to get your bike up and over the kerb to use it. No ramp. Hoppers Lane Path condition Paths should have smooth transitions – e.g. Hoppers Lane outside Suzanne Corey High School. There is one old guttering – which is smooth to ride over. The other guttering beside the driveways is really bone clattering. Cyclists who know the area all stand up to go over this. The same is true of some new sections of Federation Trail. Older designs were much better. Riverbend Park Not specified Not Specified Sanctuary Lakes Connectivity Cycle path from Sanctuary Lakes to Saltwater Coast (only way Saltwater Coast Infrastructure through so you don’t have to use busy Point Cook Road – I’m not sure that it is a cycle path, but it should be) has a kerb entrance to the path. People using wheelchairs and mobility scooters would not be able to use this path. Bikes have difficulty. Trains Amenities There were bicycle hooks in trains, and racks on buses (like in other states.) Wattle Avenue, Werribee Not specified Not specified Werribee River Restrictions they don't stop the motor bikes Dogs should be on leads on the river trail Dogs should be on leash on Werribee and federation tails Williams Landing station Amenities More convenient located bike cages at Williams Landing station Not specified Amenities Secure bike parking, direct routes to other suburbs Connectivity Secure and available bike parking as well as safe routes to places of interest and other suburbs Amenities More end of trip facilities More bike locks ups (Parkiteer here) More secure Parkiteer cages at major shopping centres, etc. More bicycle cages at stations and shopping centres Bike cages (like train stations) at shopping centres. Connectivity Random breaks in bike lanes that forces bikes onto main road. What's the point of having them the first place if you are just going to have breaks every 2 blocks. Education Education signage of shared paths e.g. get off the path when stopping to chat or sightsee Reminders for car drivers to share the road and be aware of dooring pushbikes. Better public awareness of the fact that bikes are not allowed on footpaths (unless shared) Reminders to home owners not to park their cars on foot paths. reminders for pedestrians to NOT wear earphones / reminders for cyclists to use their voices and bell when passing Education I like the idea of separated cycle and pedestrian paths, as long as Signage slow cyclists and children can still use the footpath. But will people adhere to this? Signs need to be extremely clear. People who use paths in Wyndham seem oblivious to the surroundings – they’re all over the place. Enforcement Stop drivers from parking in bike lanes Infrastructure Bollards are a general pain - bicycle network suggests alternative methods to prevent cars entering bike paths Separate cyclists and pedestrians on shared paths Path condition Path quality and transitions supported high pressure road tyres Bicycle lanes if they were marked with ripple paint Chicanes at 100 steps
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ATTACHMENT NO: 2 - WYNDHAM PEDESTRIAN AND CYCLE ITEM NO: 6.3.4 STRATEGY - SUPPORTING DOCUMENT cont.
Location Type Comment Overgrowth obstructing 2 way travel. And poor condition of existing bike paths. Most out west have large 'tram track' tyre eaters that make using the paths a challenge at the best of time and flat out dangerous the rest of the time. Re-paint bicycle lanes with ripple paint. Stop adding those rocky strips on the roads - they kill me each time I ride over them. Like Cobbles. All bike paths should be accessible to people on bikes, with trailers, on recumbents, tricycles etc. At present, some chicanes are too tight for them to get through. And some the path isn’t good enough for them to reach (e.g. bike path under Freeway heading to Werribee River Path. Restrictions More obstructions to stop stolen cars and motocross bikes! Speed limit for cyclists on shared paths (20kmh) Signage Km markings on bike paths till next major road for example Bike lane signage on all bike paths showing it's a bikeway. It's illegal to ride on the footpath in Victoria, so how do we know which paths are OK? Signs reminding dog walkers when they need to keep their dog on a lead.
Table Error! No text of specified style in document.-3: Amenity feedback
Location Type Comment Not specified Drinking fountains Yes. Would be great to have drinking fountains and some stations Bicycle pumps with bike pumps (if they can’t be vandalised) as they do in some other municipalities. Toilets Toilets would be great. Signage Signs with numbers of kms to next drink station or shop, or even to existing public toilets would be great. Signage on Wyndham’s paths is not good.
Table Error! No text of specified style in document.-4: Education, Promotion and Communication feedback
Location Type Comment Community Centres Fact Sheets/Material Also, the Men’s Shed and community centres could hand out info Bike Shops School Programs about bike paths and cycle courtesy. Bike shops and schools, Schools Safety kindergartens could also play a role. Children in the walk and ride to school programs might be getting taught this. If not, they should be. Strangely it seems that the lack of understanding about keeping left unless overtaking is almost universal in Wyndham. Riding in other municipalities is not perfect, but the vast majority of people keep left. Here you can’t tell where they’re going to go. Rates Notice Tips and hints Maybe with rates notices – include a few basic hints on how to safely use active transport. Signage Safety Tricky. Many more signs would help – also as are in evidence in other municipalities. Signs that remind people to move left if they hear a bell; signs reminding cyclists to get off the path if they stop, bicycles and walkers painted on the path and a white line down the middle – with ‘keep to the left’ signs, or even arrows. Not specified Asset maintenance If there was less glass on the roads! Far too many broken bottles.
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ATTACHMENT NO: 2 - WYNDHAM PEDESTRIAN AND CYCLE ITEM NO: 6.3.4 STRATEGY - SUPPORTING DOCUMENT cont.
Table Error! No text of specified style in document.-5: Cycle network feedback
Location Type Comment All bike lanes Infrastructure Safety Widened lanes where parking spots are adjacent Path condition Keeping Cycle lanes swept Bicycle lanes to be cleared of stones / rubble Bike lanes that are maintained All Bike Paths Infrastructure Bike paths Path condition Maintenance on existing bike paths Safety Get rid of the plastic death traps at every intersection on every bike path. ....seriously! All Cycle Paths Amenity Trees shading cycle paths for summer time convenience plant more trees as a shade along bike paths Signage Dedicated bike paths well signed, with distances to major Infrastructure towns/landmarks Path condition Better maintenance of bike paths. All paths Path condition Well sealed paths All paths Education Reminders for pedestrians to keep left All trails Promotion Communication Signage Path condition Repair and maintenance of existing paths Fix the cracks in bitumen paths properly. All Roundabouts Infrastructure at roundabouts Safety Infrastructure Continue bike lanes through roundabouts Safety All Schools Infrastructure Bike lanes in feeder roads within 1km of all schools and areas were children frequent Infrastructure Better bike lanes in the vicinity of schools and signage to remind motorists Education to respect cyclists Promotion Communication All Services Lanes Safety Where service lanes cap off All Shared Paths Infrastructure painted share paths All Shopping Precincts Infrastructure Secure parking for cycles in shopping areas. All Trails Connectivity Connecting all trails All Trails Path condition Repair the cracks in the path "properly". There are cracks in the path that Federation Trail are more dangerous than tram lines. And the squiggly glue material used makes the entire experience a dangerous obstacle course in the wet. Arterial Roads Infrastructure Separate bike only paths for commuting along major roads More bike lanes on major roads. bike lanes along all main roads and to all new estates Bicycle lane fully painted on all major roads, POINT COOK Road, PALMERS Road, DUNNINGS Road More bike lanes on major roads More dedicated bike lanes along major roads More cycling lanes on major roads. Bike lanes on all major roads. E.g. Leaks Road, Sayers Road Infrastructure All major roads to have clear & wide bicycle lanes Safety Bicycle lanes or Copenhagen lanes on major roads exiting Werribee (Leakes Road, Sayers Road)
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ATTACHMENT NO: 2 - WYNDHAM PEDESTRIAN AND CYCLE ITEM NO: 6.3.4 STRATEGY - SUPPORTING DOCUMENT cont.
Location Type Comment Arterial Roads Infrastructure Any access to a current bike trail from the main road. E.g. cannot ride All Trails Connectivity along Sayers or Leakes Road and turn onto the trail using a slip lane Ballan Road Connectivity Bike path along Ballan Road 0.7km from Manor Lakes Shopping Centre Manor Lakes Shopping NW to Armstrong Road (Wyndham Vale Train Station), and further NW to Centre accommodate new housing estates. Armstrong Road Ballan Road Connectivity Any access from CBD to Ballan Road Infrastructure Ballan Road bike lane through from race course to manor lakes Status Update: Shared Path constructed between Bulban Road and Manor Lakes Boulevard Ballan Road Status Update: Shared Path constructed between Bulban Road and Manor Lakes Boulevard Bike Lanes Ballan Road from Werribee to Wyndham Vale Status Update: Shared Path constructed between Bulban Road and Manor Lakes Boulevard Construct sealed shoulders on Ballan Road rural to be used as bike lanes Infrastructure Ballan Road from McGraths to Manor Lakes Connectivity Status Update: Shared Path constructed between Bulban Road and Manor Lakes Boulevard Ballan Road Infrastructure Extend coverage for Ballan Road up to Ison Road Ison Road Connectivity Ballan Road Infrastructure Manor Lakes to Werribee Plaza - no cycle lanes at all Bolton Road Connectivity Heaths Road Ballan Road Infrastructure Any access from CBD to Ballan Road Werribee River Trail Connectivity Ballan Road Path condition Redo Ballan Road edge and add bike lane. Trucks have destroyed roadside edge and its extremely unsafe Along Ballan Road in Wyndham Vale to Werribee Town (would like to have smooth road without has to stop) Ballan Road bike path lane. Roadside edge has been destroyed by trucks over last 3 years. Bay Trail Connectivity Point cook to Williamstown coastal bike path stopping at Sanctuary Lakes is very disappointing, would like it to continue through point cook to Werribee south Bay Trail Federation Connectivity Join Coastal trail with Federation Trail Trail Skeleton Creek Trail Bay Trail Infrastructure extend Fed trail from sanctuary lakes to Werribee south Skeleton Creek Trail Connectivity Bay Trail Infrastructure Connecting infrastructure between point cook and the city Connectivity Connect Sanctuary Lakes/Altona foreshore bike path to Wyndham Harbour. Bay Trail to continue on SOUTH side of Point Cook RAAF Base. Bike Paths and Trails Infrastructure More water Bindownan Drive Connectivity The ends of the trail through the park between Bindowan Dr and Virgilia Virgilia Drive Dr Bolton Road Infrastructure Bicycle lanes on Bolton Road Cover Bolton Road to help Manor Lakes residents ride safely to and from Presidents Park Boundary Road Connectivity Boundary Road Bulban Road Infrastructure Widening of the seal on Bulban Road from Cottrell St round-about through to new railway bridge. On road bike lanes are disjointed in 80 km/h zone.
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ATTACHMENT NO: 2 - WYNDHAM PEDESTRIAN AND CYCLE ITEM NO: 6.3.4 STRATEGY - SUPPORTING DOCUMENT cont.
Location Type Comment Just a wider seal is needed in the 100 km/h section; bike lane will just fill up with rubbish etc. Bikes lanes on both sides of Bulban Road Bike lane down Bulban Road Caroline Springs Connectivity Better links to neighbouring suburbs like Caroline springs, Melton and Melton Diggers Rest without having to go out of the way and travel back on the current paths. Better links to the federation trail from surrounding Diggers Rest suburbs/streets e.g. Sayers Road. Crossing lights for the fed trail on Federation Trail Forsyth Road. Sayers Road Central Venue Infrastructure Painted bike lanes on Central Avenue, particularly along the stretch of road heading towards the roundabout joining Point Cook Road Cottrell Street Infrastructure Werribee river trail/Cottrell Street Werribee River Trail Safety Cottrell Street Path condition Cottrell St. bike path crossing needs urgent fixing Safety Davis Creek Connectivity Along Davis Creek from the North end of the Werribee River trail to Sayers Road. Derrimut Road Connectivity Direct crossing from the hoppers fire station to the park south of the swimming pool (Derrimut Road) Infrastructure the whole Derrimut Road Safety Derrimut Road Infrastructure Derrimut Road and Leakes Road Leakes Road Safety Derrimut Road Infrastructure A bicycle lane on Derrimut Road (x) Princes Hwy intersection that turns Princes Highway right off Derrimut Road Derrimut Road Infrastructure Safety At Werribee Plaza Derrimut Road Pacific Werribee Derrimut Road Path condition widening of Derrimut / Hopkins, with continuous shoulder/bike lane, to Hopkins Road many fatalities on this access road Derrimut Road Safety At intersection of Derrimut Road and Leakes Road. Leakes Road Dohertys Road Infrastructure Bike lane Dohertys Road and Tarneit Tarneit Road Ducans Road Connectivity Bicycle lanes along Duncans Road to join Werribee CBD to Federation Trail Federation Trail Duncans Road Connectivity Bike lane over freeway to Werribee South Werribee River Trail Infrastructure Duncans Road Connectivity Making Mansion tourist precinct more bike accessible via both Duncans Werribee River Trail Infrastructure Road/Fed Trail and via Werribee River trail/park. Federation Trail Werribee South Duncans Road Infrastructure Duncans Road Infrastructure On road bike lanes to be completed on Duncans Road to Beach Road Connectivity Path condition Keep the sealed shoulders on Duncans Road clean of market garden rubbish and mark the shoulders as bike lanes. Fine the market gardeners for carting the mud and rocks onto the roads Fedeation Trail Infrastructure A traffic light controlled crossing for the Federation trail at Forsyth Road Forsyth Road Federation Boulevard Connectivity From behind Truganina south primary school path to cross federation Blvd Truganina Sth Primary to cross over to the park, the kerb should be lowered to cross to the inner School edge of the park. Federation Trail Connectivity The Fed Trail should be extended approx. 2km from skeleton Creek west Skeleton Creek behind the industrial/shopping area on side of Old Geelong Road. This would mean cyclists don't have to mingle with heavy traffic or cross
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ATTACHMENT NO: 2 - WYNDHAM PEDESTRIAN AND CYCLE ITEM NO: 6.3.4 STRATEGY - SUPPORTING DOCUMENT cont.
Location Type Comment Old Geelong Road dozens of driveways in a busy car intensive area. It would add allure to Hoppers Crossing residents to use the Fed Trail. The tracks there could be paved and the gate needs opening near the roundabout (opposite VicRoads). Federation Trail Connectivity Please renew the roads at Federation Trail. It has many gaps that could lead to puncturing the tires of cyclists. The completion of Federation Trail to the city Complete federation trail across to Hyde Street in Yarraville Federation trail to Footscray trails Continuation of Fed Trail into the city The completion of the Federation Trail at Williamstown Road Connecting Fed Trail Extension of other paths from Fed trail to points around Wyndham Federation trail connection to Yarra trail Path condition repair cracks properly in the fed trail Vast improvement of the Federation trail Renewing the roads of Federation Trail The upkeep of the federation trail Please fix fed trail. It needs resealing Improved surface on Federation trail. Infrastructure needs to be maintained. Fed Trail has numerous areas of deep wide cracks where wheels could become jammed. Has been like this for years. Fed trail cracks need repairing. Fed trail fixed on areas where there are holes or path has been raised Removing rough bitumen bumps and bad cracks on Fed Trail. Federation trail completed to get to the city, improved paths and roads for cyclists that don't start and stop in the middle of nowhere or lead to dangerous intersections without a safe way to cross. Safe access to turn into trails from the road, places to stop and repair your bike or fill your water bottle Concrete all of Federation trail because the bitumen section has large cracks which is a safety issue. Fixing up Fed Trail's cracks Ceramic tiles on fed trail coated with tar or removed. Federation trail needs repair/maintenance; north of Duncans Road Path condition All lights on Federation trail should be adjusted for bikes, not the same as Infrastructure pedestrians Path condition Eastern End of Fed Trail to Footscray Connectivity Path condition Bend at Federation and Werribee River trails needs fixing. it is currently Safety dangerous Connectivity Connect federation bike trail to city (currently scary on road sections) Safety Infrastructure Federation trail to follow freeway all the way to interchange off Ballan Holden on ramp A set of traffic lights where the Federation trail crosses Forsyth Road. Faster traffic light sequences for cycles along Fed Trail Infrastructure All lights on Federation trail should be adjusted for bikes, not the same as Connectivity pedestrians Completed federation trail path to Werribee Infrastructure The access to federation trail from a cross road Safety
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ATTACHMENT NO: 2 - WYNDHAM PEDESTRIAN AND CYCLE ITEM NO: 6.3.4 STRATEGY - SUPPORTING DOCUMENT cont.
Location Type Comment Federation Trail Connectivity Connect Fed Trail from Skeleton Creek to Point Cook Skeleton Creek Princes Freeway Federation Trail Connectivity My commute at Federation trail to Grieve parade Kororoit Creek Trail Infrastructure Grieve Parade Federation Trail Connectivity Federation trail from Hoppers Lane Werribee South Federation Trail Connectivity Join foreshore trail & federation trail at somewhere in Point Cook Bay Trail Federation Trail Infrastructure Better links to neighbouring suburbs like Caroline springs, Melton and Sayers Road Safety diggers rest without having to go out of the way and travel back on the Forsyth Road current paths. Better links to the federation trail from surrounding suburbs/streets e.g. Sayers Road. Crossing lights for the fed trail on Forsyth Road. Federation Trail Infrastructure Traffic lights on Federation trail/Forsyth Road & Werribee river Forsyth Road Safety trail/Cottrell St to prov Werribee River Trail Cottrell Street Federation Trail Infrastructure Where the Fed trail crosses Forsyth Road Forsyth Road Safety Traffic lights to cross Forsyth Road on Federation Trail Federation trail crossing of Forsyth Road needs lights Forsyth Road crossing needs traffic lights Traffic lights on fed trail crossing Forsyth Road Federation trail lights crossing at Forsyth Road. Very dangerous crossing with heavy vehicle traffic during peak hours. federation trail Forsyth Road intersection needs traffic lights Federation Trail at Forsyth Road Put a zebra crossing or traffic light across federation trail over Forsyth Road Pedestrian lights at Forsyth Road. and Fed Trail Federation trail crossing of Forsyth Road needs lights Lights on fed trail crossing Forsyth Road Traffic lights at Federation trail/Forsyth Road Traffic lights where the Federation Trail crosses Forsyth Road lights at the Forsythe Federation Trail crossing Federation Trail Infrastructure Federation trail / Palmers Road heading south on Palmers Road Palmers Road Safety Federation Trail Infrastructure Federation trail/Princes Highway intersection towards Werribee Princes Highway Safety Federation Trail Safety Bend at Federation and Werribee River trails needs fixing. it is currently Werribee River Trail dangerous Federation Trail Connectivity Join Federation Trail with Coastal trail Bay Trail Forsyth Road Connectivity Forsyth Road between Federation Boulevard and old Geelong Road. Shared path off road is best. Continue bike path to Point cook Forsyth Road Infrastructure From Forsyth Road into housing estate: travel from old Geelong Road, go Old Geelong Road past traffic lights at Fed Blvd and keep left to enter housing estate. Bollard stops prams and bikes from using path. Crazy spot! Forsyth Road Infrastructure Bicycle lanes on Forsyth Road. Forsyth Road Infrastructure From Forsyth Road turning into fed Blvd footpath is at a sharp angle and Federation Blvd Connectivity way too narrow. Can't push a pram or ride around the corner without Federation Trail
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ATTACHMENT NO: 2 - WYNDHAM PEDESTRIAN AND CYCLE ITEM NO: 6.3.4 STRATEGY - SUPPORTING DOCUMENT cont.
Location Type Comment getting on the grass. Same at the opposite end of the path to turn into fed trail. Geelong Connectivity Bike path to Geelong from Werribee Werribee Greens Road Infrastructure Greens Road traverse of Lollipop Creek - 50m gap in E-W bike route. Heaths Road Connectivity Heaths Road heading west across Derrimut Road, Hoppers Crossing. Derrimut Road Infrastructure Approx. 10m on W side of intersection lacks room for bike with busy slow lane traffic. Heaths Road Connectivity Heaths Road and Shaws Road roundabout Shaws Road Safety Heaths Road Infrastructure Heaths Road to Old Geelong Road Heaths Road - Needs Bike Lane Bicycle lanes along the entire length of Heaths Road Path condition better quality road surface on Heaths Road in hoppers Heaths Road Infrastructure Bike lane past the plaza on both sides Derrimut Road Heaths Road Infrastructure Heaths Road (x) Mossfield Drive Mossfiel Drive Heaths Road Infrastructure Presidents park roundabout Rowes Road Hogans Road Connectivity Hogans Road (x) Tarneit Road Tarneit Road Infrastructure Safety Leakes Road Connectivity Leaks Road across freeway Safety Leakes Road Connectivity Path along Leakes Road between Skeleton Creek and Tarneit Road Infrastructure Leakes Road Connectivity Leaks and Morris Road intersection Morris Road Infrastructure Leakes Road Infrastructure Cycling paths that link to each other. For example, Leakes Road has a cycling path from Derrimut Road to Leakes Road but after that nothing Bicycle lanes on Leakes Road between Palmers Road and the Federation trail Leakes Road between palmers Road and Forsyth Road Infrastructure The entirety of Leakes Road Connectivity Federation a Trail connecting Tarneit station Dedicated bike paths to train station along Leakes Road. Leakes Road Infrastructure Bicycle path on Leaks and Sayers Road Sayers Road Leakes Road Infrastructure Connect federation bike trail to Derrimut Sayers Road Connectivity Heaths Road Leakes Road Infrastructure At the intersection of Leakes Road and sunset views Blvd Sunset Views Connectivity Boulevard Leaks Road Connectivity A safe way to cross the freeway to connect Leaks Road and Kororoit Creek Kororoit Creek Road Road to Williamstown Major Centre Infrastructure End of journey infrastructure - continuous paths to shops and stations and Heaths Road Connectivity adequate bicycle parking. New Pacific Plaza is terrible - bike parks about 100 metres from entrance in Southern Car Park. Should be next to Derrimut Road Promotion entrance to encourage active transport. Major Centres Connectivity Continuous routes into major centres Infrastructure Market Road Infrastructure Would like a bike lane on Market Road
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ATTACHMENT NO: 2 - WYNDHAM PEDESTRIAN AND CYCLE ITEM NO: 6.3.4 STRATEGY - SUPPORTING DOCUMENT cont.
Location Type Comment McGrath Road Infrastructure McGrath Road Morris Road Infrastructure Complete bicycle lane on Morris Road to and from Hoppers Crossing Train Connectivity Station Morris Road Infrastructure Bike lane on Morris Road between Heaths Road and train station Heaths Road Morris Road Infrastructure On Morris going north through. Morris & Hogans Road. Two car lanes Hogans Road Safety reduce to one with no bike lane until later. Connectivity Morris Road Infrastructure Morris Road past Heaths Road intersection to and from Hoppers Crossing Old Geelong Road train station Morris Road Infrastructure Safety Start of Morris Road at Heaths Road & Morris Road intersection. Have to Heaths Road duck into / out of service road for safety. Neighbouring Councils Connectivity bike lanes to connect Werribee to Melbourne CBD, Lara, Bacchus Marsh Infrastructure Construct routes into adjoining municipalities Old Geelong Road Infrastructure From Princes freeway entry to Old Geelong Road to Heaths Road i.e. past Safety hoppers shopping strip Old Geelong Road Infrastructure Crossing the railway lines at Hoppers Crossing station Hoppers Cross Rail Station Palmers Road Infrastructure Palmers Road bike lane Bicycle lane drawn on Palmers Road Point Cook all the way to Sayers Road. Palmers Road need bike lanes instead of shared path. Cyclists must stop and wait for lights at every pedestrian crossing as there are massive blind spots. Palmers Road Infrastructure Palmers Road Palmers Road Infrastructure Safe bicycle paths on the major connecting roads between Point Cook and Forsyth Road Connectivity Truganina Skeleton Creek Trail Palmers Road Infrastructure Traffic lights on Palmers Road near Williams Landing station. Overton Road Safety Palmers Road Infrastructure Palmers Road on south western side of Skeleton Creek Skeleton Creek Trail Connectivity Status Update: Completed Point Cook Connectivity Path from point cook to city Infrastructure Safe ways to get from point cook to anywhere Connectivity Safety Roundabout at point cook as its too dangerous to merge with traffic when turning right Point Cook Infrastructure Completion of bike lane along Pt. Cook & Sneydes red Sneydes Road Point Cook Infrastructure Bike cage on Point Cook side of Williams Landing station Williams Landing Station Point Cook Road Infrastructure bike lines for the entire length of Point Cook Road Point Cook Road Infrastructure roundabout at top of Point Cook Road near McDonalds Central Avenue Safety Point Cook Road round about at Queens Street. The Point Cook roundabout - near McDonald's - from Aircraft station to Sanctuary Lakes. Point Cook Road Infrastructure Crossing Point Cook Road at Sneydes Road Sneyeds Road Point Cook, Connectivity Complete bike lane to Point Cook Williams Landing Infrastructure Princes Freeway Connectivity Path to Geelong freeway from Point Cook Point Cook Princes Freeway Connectivity Bicycle path toward Geelong, possibly along rail line
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ATTACHMENT NO: 2 - WYNDHAM PEDESTRIAN AND CYCLE ITEM NO: 6.3.4 STRATEGY - SUPPORTING DOCUMENT cont.
Location Type Comment Regional Rail Link Infrastructure Princes Freeway Infrastructure Maltby bypass freeway Werribee exit treatment / bike path connection to West Road Dedicated bike paths away from freeways Infrastructure Bicycle path on the Werribee west exit from the Princes Freeway the exit Safety ramp from the freeway to the highway is too narrow and dangerous Princes Freeway Infrastructure Easier access to Geelong Regional Rail Connectivity Princes Highway Infrastructure Princes Highway from Werribee to Hoppers bike lane east bound princess Highway to match west bound Dedicated cycle lane along Princes Highway Along Princes Hwy on North Side – make cycling infrastructure contiguous – too many stops and starts. Also needs a lane that is on the main hwy – not in the service road – so cyclists can move at speed and don’t need to continually stop and start. Princes Highway Infrastructure Bicycle lanes at the new intersection at princes hey and hoppers lane HX. Hoppers Lane Rail Stations Safety Make it safe and easier to cycle to the ONLY public transport for bikes. Infrastructure There are only 4 train stations for Wyndham, are there 1 Million Connectivity commuters? Railway Avenue Connectivity Bicycle lanes to connect Railway Ave to Princes Hwy bicycle infrastructure Princes Hwy along Cherry St Cherry Street Regional Rail Link Infrastructure Signs showing distances and destinations Construct bike path along regional rail link to Sunshine Connectivity Cycle path along Regional Rail link. (Was supposed to have been included) Infrastructure Bicycle path along the Regional Rail Link Bike paths along the entire RRL Regional Rail Trail Infrastructure A loop incorporating RRL and Princes Highway and/or Werribee South Princes Highway Connectivity Werribee River Trail Bay Trail Werribee South Ring Road Trail Infrastructure In Deer Park from where the Ring Road bike path crosses Ballarat Road to Caroline Springs on road bike path via Deer on both sides of Ballarat Road. Sanctuary Lakes Boulevard Safety The Sanctuary Lakes roundabout is a death-trap waiting to happen. Sayers Road Infrastructure Bike lanes along every major road. E.g. Sayers, Hogan Hogan Sayers Road Infrastructure Bike lane on Sayers Road Infrastructure Sayers Road from Derrimut Road to the federation trail Connectivity The end of Sayers Road Sayers Road Infrastructure Sayers Road with safe access to the federation trail Federation Trail Safety Sayers Road Infrastructure Sayers Road and Derrimut Road Derrimut Road Shared Paths Education, Awareness of dual access for use of existing paths Promotion and Communication Shaws Road Infrastructure Shaws Road continuation of Bike Lane to whole road. Skeleton Creek Infrastructure Anything to do with skeleton creek and Point Cook bike path crossings. Point Cook Skeleton Creek Trail Connectivity Where skeleton creek meets the freeway. Put a path under the freeway for easy access to point cook. Also make the Geelong Road near Forsyth
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ATTACHMENT NO: 2 - WYNDHAM PEDESTRIAN AND CYCLE ITEM NO: 6.3.4 STRATEGY - SUPPORTING DOCUMENT cont.
Location Type Comment Princes Freeway Point Road Bridge safe. I want to go to point cook without having to go all the Cook way to Palmers Road and back Bike friendly bridges over the Westgate Fwy, to link Werribee with Point Cook. Skeleton Creek Trail Connectivity Saltwater Coast to Sanctuary Lakes link Bay Trail Point cook to city path Skeleton Creek Trail Connectivity From federation trail to point cook bridge along Forsyth Road. Forsyth Road Infrastructure Princes Freeway Federation Trail Skeleton Creek Trail Connectivity Lip of pedestrian bridge fix, (linking Hoppers and Truganina) over skeleton Hoppers Crossing Infrastructure creek Truganina Skeleton Creek Trail Connectivity A bridge over the freeway to join Federation Trail to the bike paths in Princes Freeway Point Cook, near Skeleton Creek Federation Trail Need connecting path between Federation trail and Skeleton Creek Skeleton Creek Trail under the freeway to join up with Federation Trail Skeleton Creek path to Point Cook federation trail to skeleton waterholes creek trail Connecting Fed Trail with Point Cook Bridge over free to connect Fed and Skeleton trails To get to Point Cook from Hoppers Crossing Bike bridge over Westgate Fwy at Skeleton Creek. The bridge over the freeway to join Skeleton Creek to Point Cook A bridge over the freeway to join Federation Trail to the bike paths in Point Cook, near Skeleton Creek Need connecting path between Federation trail and Skeleton Creek Cross freeway at Skeleton Creek Extend federation trail under bridge along skeleton creek going under freeway. Connecting the existing bike paths - federation trial to skeleton creek Skeleton Creek Trail Connectivity Boardwalk Blvd., Point Cook to Forsyth Road, Hoppers Crossing Princes Freeway Federation Trail Boardwalk Blvd Old Geelong Road Skeleton Creek Trail Connectivity Bridge connecting point cook to Forsyth Road. Widen bridge, have Princes Freeway separate bike path and pedestrian crossing at Forsyth Road and Geelong Federation Trail Road intersection. Lots of new housing. Make it easy to use bikes and walk to get cars off the road. It's very dangerous now! Old Geelong Road Forsyth Road Boardwalk Blvd Skeleton Creek Trail Infrastructure Bike path from sanctuary lakes to Werribee south Bay Trail Connectivity Skeleton Creek Trail Path condition upgrade bike path west of Point Cook Road Point Cook Infrastructure Skeleton Creek Trail Path condition The path from Point Cook to Point Cook Road is never edged and nearly completely grown over. Skeleton Creek Trail Path condition Skeleton creek path improved in Point Cook Princes Freeway Point Cook Skeleton Creek Trail Connectivity All bike path From Point Cook to city Princes Freeway Federation Trail Bay Trail
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Location Type Comment Palmers Road Point Cook Road Sneydes Road Connectivity Bike path from Point Cook to Geelong Federation Trail Princes Infrastructure Fwy Sneydes Road Infrastructure Shared path, north side Sneydes Road West of Point Cook Road. Eastside Palmers Road Palmers Road Williams Landing b/w Ashcroft & Frey Sneydes Road Infrastructure Cycle path from Sneydes Road to coastal park Sneydes Road Infrastructure Sneydes and point cook intersection road is too narrow Point Cook Road Safety Sneyeds Road Infrastructure Sneydes Road & Hoppers Lane Hoppers Lane Status Update: Completed Sneyeds Road Infrastructure from Sneydes Road over the freeway to Point Cook Princes Freeway Connectivity Status Update: Completed Point Cook Sneyeds Road Infrastructure Sneydes Road bridge over M1 widened for bicycle access Princes Freeway Connectivity Status Update: Completed Point Cook Sneyeds Road Path Condition End of Point Cook shared path over Sneydes Road bridge to Werribee bike Safety path - a dangerous stretch Status Update: Completed Synnot Street Infrastructure Continuing bike path on Synnot St Connectivity Tarneit Road Infrastructure Bicycle lane stops on Leakes at Tarneit Road from Davis Road. Need Davis Road unbroken lane between Tarneit and train station to avoid multiple awkward side street crossings on shared footpath. Tarneit Road Infrastructure Tarneit Road, after intersection with Sayers. Bike lane on Tarneit Road Tarneit Road Infrastructure Bike lanes on Tarneit, Dohertys, Sayers and Leakes Roads Dohertys Road Sayers Road Leakes Road Tarneit Road Connectivity Tarneit Road at Hogans Road Hogans Road Infrastructure Safety Tarneit Station Connectivity Bicycle path to Tarneit station Town Centres Infrastructure Safe paths to shopping areas Connectivity Traneit Road Infrastructure Tarneit and Heaths Road round a bout. Heaths Road Safety Truganina Infrastructure Better paths into the industrial parts of Truganina/Laverton to make riding Laverton to work a safer option Wallace Avenue Connectivity Connection between Boardwalk Boulevard and Wallace Ave on the way to Skeleton Creek Williams landing. Williams Landing Continuous bicycle infrastructure from Old Geelong Road to Board Walk Rail Station Boulevard Wallace Avenue Infrastructure Improve shared path for bicycles on Wallace avenue to the station, path not wide enough Wattle Avenue Infrastructure Bollards removed from Wattle Ave please. Watton Street Infrastructure Bike lanes in Watton street Werribee Connectivity Connection of Werribee bike paths Werribee Infrastructure Better cycling lanes on roads west and north out of Werribee and Hoppers Hoppers Crossing to attract more of Melbourne’s riders which will help business and tourism
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Location Type Comment Werribee Park Path condition Alter the chicane recently installed on the Werribee Park side of the bypass on the river path Werribee River Infrastructure Bike path along Werribee river to Werribee south Bollard recently installed (off centre) on Werribee river path under the Shaws Road bridge. What the heck? Connectivity Bicycle that follows Werribee River towards Melton. Werribee River bike path from Werribee Mansion to Werribee South. Need a bike lane to Bacchus Marsh Infrastructure complete path under freeway to Werribee Park and Zoo Connectivity The unsealed section on the Princes Highway that leads down to the Infrastructure Werribee River (under the freeway) Connectivity Werribee River Trail Connectivity If bike paths were connected to make loop rides. 30 - 50km loops would Wyndham Harbour be good. I'm particularly happy to ride without traffic on rail trails and bike Bellarine rail trail paths; e.g. the Werribee River Trail to Wyndham Harbour, and the Bellarine rail trail 37/74km ride. Werribee River trail Connectivity Werribee River trail to continue further North than it does at present & Lollypop Creek trail Lollypop Creek trail to continue under the RRL Bridge to connect with existing trail. Werribee River Trail Infrastructure Safety improved on Werribee river trail/Cottrell Street crossing Cottrell Street Werribee River Trail Connectivity Construct path under Geelong Freeway to Werribee Mansion Federation Trail Infrastructure Werribee South Connectivity To get to & from Werribee to Werribee South Federation Trail Infrastructure Skeleton Creek Trail Bay Trail Werribee River Trail Werribee South Infrastructure Bike lane around 'Werribee south' Werribee South bike path Infrastructure Better loop around Werribee south Connectivity Bike lane around Werribee South Werribee South Infrastructure Completing link from Hoppers Crossing to Werribee South and on to the Skeleton Creek Trail Connectivity Bay Trail at Altona Bay Trail West Gate Bridge Connectivity Complete bike path over west gate bridge from Williamstown Road in Yarraville Infrastructure Separate bike bridge/lane over west gate bridge for commuting to CBD from Williamstown Road in Yarraville Williams Landing Connectivity Link between Williams Landing and Laverton Laverton Williams Landing Station Amenities More Bicycle racks at Williams Landing Station Wyndham Connectivity A Bicycle Path from Wyndham all the way to Melbourne CBD Infrastructure A velodrome in Wyndham - a simple way to reduce the number of cyclists on roads Wyndham Vale Train Enforcement Stop cars parking in Cycle lanes - see around Wyndham Vale Train station Station Restrictions You Yangs Bulban Infrastructure Bike lanes to you Yang's by road widening Road Edgars Road You Yangs Road Branch Road Not specified Amenity Secure bike parking, direct routes to other suburbs Good environment
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Location Type Comment Amenities Secure and available bike parking as well as safe routes to places of Connectivity interest and other suburbs Connectivity Connections, Connections and Connections Greater connectivity Linkages between Wyndham City and Melbourne CBD Bicycle lane along the freeway to the city (e.g. swept emergency lane) Connections Connections, Connections Better infrastructure of bike lanes connecting to one another Connecting routes Paths/Cycling lanes that connect. Well designed and complete paths, lanes etc. that don't end in the middle of nowhere or fail to link up to other infrastructure Cycle paths that link Bike lanes that connect Connect all other missing links in the existing network Direct bike path from here to the city and back Better coastal links Continuity of cycle lanes Consultation To be included at planning stages of any new plans. Education Education program for cyclists, pedestrians, vehicles to understand each other and encourage sharing. Education for all road users Education, Better road awareness to motorists Promotion and Reminders for people to restrain dogs Communication Increased community awareness on cyclists - we're not evil! One metre maters Identified major cycling routes More awareness for all road users. Leadership by our elected councillors on changing attitudes and sharing our roads. Enforcement Enforcing bike lanes are NOT for parking General comment All of the above choices appear important, but some don't affect my travel routes personally. Too many to list its ridiculous! Good for health Allow bikes to be placed on a rack at the front of a bus, same as in Ottawa, Canada. An off-road cycle race and training venue. I.E. criterium track Bike racks on buses. velodrome Bike hooks in trains - remove some seats (like standing in trams) Cycling public transport options. Save money Infrastructure A velodrome in Wyndham More bike lanes around Wyndham Would like roads with divided bike path Bike paths and lanes to be included on all road improvements that lead into the industrial areas so that people can safely ride to work. Make cycling a commuting option by connecting the suburbs to stations with safe riding options.
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Location Type Comment Every new road or remaking to have bike infrastructure No off-road improvement Improved conditions for cyclists at intersections A couple of on-road bike lanes that loop around Wyndham about 50km or so in length A bypass through Docklands that separates pedestrians and bikes Bike paths along rail lines to ease access to stations Bike paths and lanes to be included on all road improvements that lead into the industrial areas so that people can safely ride to work. Safe bicycle passage through major roundabouts with intense traffic volumes Bike paths and lanes to be included on all road improvements that lead into the industrial areas so that people can safely ride to work. Bike lanes Better on road infrastructure Dedicated bike paths wherever possible Totally segregated lanes wider bike paths in city areas More bike lanes More cycle lanes on Wyndham roads More bike lanes More bike lanes on roads Cycle Lanes everywhere Shoulders with bike lanes on upgraded roads so I'm not close to vehicles More good quality road surfaced bike lanes Short circuit mountain bike track clear signs White lines and direction arrows Clear sign posting of shared paths. Well lit at night Paths and bike lanes to link up for a continues safe ride Bikes lanes through intersections on these key roads Bike lanes on main roads Bike lanes along not so major roads painted lines Raised Cycle lanes where possible Better signage for bike lanes and bike paths. Improve sign n path in the west Water fountains every 5 km apart along the cycle paths Secure all weather parking in all public use areas chicane /parking islands on suburban road have cut through lane to avoid cycle jumping in/out road lane Major roads where cyclist frequent that don't have bike lanes, have signs tell drivers to be cautions and share the road Bicycle box's at traffic lights Traffic lights on the fed trail at all cross roads Better road lighting, so cars can see us! Some people won't ride if it is too dark, as it is less safe. Better signage on paths
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Location Type Comment Bike paths to run along the side of freeways as they do on all other freeways in metro Melbourne Painting at roundabouts to enforce a cyclist takes up the lane and you can’t pass Infrastructure bike lanes to all new estates Infrastructure K Road – need cycle path or cycle lanes for people to get to the mansion, Connectivity zoo, winery, golf course etc. It could help with cycle tourism as well as for local transport now that there are so few buses. There is another way – under the freeway – but this is unusable by people who are not on standard bikes, or are not confident. Cycle paths connecting all of Wyndham neighbourhoods More bike paths Integrated safe bike lane network Path condition Terrible cyclists lanes in HC/ Wyndham area Roads with bike lanes to be swept more regularly Better maintenance of bike lanes. Removal of Cobble like road areas Road surfaces which are free of holes Cleaning up road debris If shared paths were in better condition Roads without pot holes All of these suggestions are good but we need routes that are adequate for cyclists that are maintained (regularly cleaned) Better maintenance on the Federation Trail Maintenance of cycling lanes, currently full of debris Filling in potholes Clear overgrowing vegetation from paths Path condition, Better lighting Infrastructure Promotion 'Reduce the number of cyclists on roads' What? Why would you want that? Cycling on roads (in lieu if driving) is to be encouraged as it benefits everyone. Safety Safe passage Less Accident on road Safety have concrete dividers on road to separate cars from bikes Infrastructure Safety Reminder that cyclists are on road and to slow down i.e. construction Education, zones with b-doubles Promotion and Communication Safety Where shared or bike path crosses a local road, bike to have right of way Infrastructure Signage Signs that stop people parking in bike lanes!! Good signage Extensive use of 'Cyclists may use whole lane' signs Signs Clear direction signs showing path link ups Standards I do enough though infrastructure is inconsistent All shared paths to be a minimum of 3 m wide
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Major paths constructed during the five years:
• 2012 - Saltwater Promenade on-road bike lanes, shared path (Point Cook Road to Haze Dr) • 2013 - Sneydes Road on-road bike lanes (Point Cook Road to Hacketts Road) • 2013 - Werribee River Trail shared path link under Melbourne- Geelong rail line • 2013 - Palmers Road shared path link (Wallace Avenue to Williams Landing Station) • 2014 - Armstrong Road shared path (Ballan Road to Greens Road) • 2014 - Tarneit Road on-road bike lane (Caraleena Drive to Sayers Road) • 2015 - Melbourne Water pipe reserve shared path (Tarneit Road to Derrimut Road) • 2016 - Ballan Road shared path upgrade (Bulban Road to Manor Lakes Boulevard) • 2016 - Sneydes Road shared path (Hacketts Road to Princes Freeway) • 2016 - Leakes Road on-road bike lane and shared path/service road link (Tarneit Road to Davis Road)
Wyndham City Council Bicycle Network Strategy Achievements (2011 – 2016)
ELEMENT ACTION TIMEFRAME RESPONSIBILITY TYPE OF FUNDING 2016 STATUS UPDATE
Trails Bay Trail ● Support development Ongoing Parks Victoria Shared funding – ● The Saltwater Coast Estate and Werribee South of Bay Trail from Council – City Parks Marina have constructed sections of the Bay Trail Hobsons Bay to Presentation Parks Victoria/Council as part of development approvals. Werribee South. and Recreation Capital Works / Parks Victoria ● Refine alignment of Bay 2012- Council – City Business Plan Task ● Not completed. Trail from Point Cook to 2013 Presentation Parks Werribee South. and Recreation /Transport Planner /Parks Victoria Skeleton ● Initiate investigation 2013- Council – State Government ● Completed Oct 2013 Creek into Princes Fwy 2014 Engineering Services VicRoads crossing feasibility. VicRoads
● Support development Ongoing Council – City Council – Capital ● Ongoing of trail along Skeleton Presentation Parks Works Creek. and Recreation ● Development of trail as Ongoing Developers ● Ongoing, e.g. Waterhaven Estate south of development occurs. freeway Werribee ● Support development Ongoing Parks Victoria Shared funding – ● Precinct Structure Plans provide for a shared River of trail along Werribee Council – City Council/Parks path on both sides of the Werribee River, north River. Presentation Parks Victoria/Developer of Presidents Park. and Recreation s ● Identify alignment of 2011- Parks Victoria Wyndham City / ● Not completed trail south of Princes 2012 Melton Shire Freeway to Werribee Council South (eastern side).
● Identify alignment of 2011- Wyndham City – ● Werribee River Shared Trail Strategy completed trail North of Davis 2012 Strategic Planning / April 2013. Creek to Melton Melton Shire Council Township. Networks Off- Road ● Prepare Concept Plans Ongoing Council –Engineering Business Plan task Paths within existing urban areas are concept Network for individual projects Services/City planned as part of other infrastructure projects, or as per Figure 5.1 & Presentation Parks as stand-along projects. Within growth areas, paths Figure 8.1. and Recreation are identified within Precinct Structure Plans. 2011
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o High 2012 o Short term 2013 o Medium term ● Construct paths as Council – City Council – Capital A number of identified paths within existing urban shown in Figure 5.1 and Presentation Parks Works and new growth areas have been constructed by
8.1 and Recreation / Council or developers. See list of major paths 2011- Business Plan task Engineering Services constructed next page. o High 2012 / Strategic Planning / o Short term 2012 – Developer 2014 o Medium term 2015+ Commuter ● Prepare Concept Plans On-going Council – Engineering Business Plan task Paths within existing urban areas are concept Network for individual projects Services planned as part of other infrastructure projects, or as per Figure 5.1 & as stand-along projects. Within growth areas, paths Figure 8.1. 2011 are identified within Precinct Structure Plans. 2012 o High 2013 o Short term o Medium term ● Construct paths as Council – Council – Capital A number of identified paths within existing urban shown in Figure 5.1 and Engineering Services Works and new growth areas have been constructed by 8.1 2011-2012 Council or developers. 2012 – 2014 o High 2015+ o Short term o Medium term ● Plan for bicycle facility On-going Council – Engineering Council – Capital On-going as part of road Services Works widening or road Transport Planner construction projects. Developmen ● The provision of a Ongoing Council – Strategic Business Plan task All Development Contribution Plans and Precinct t regional bicycle path Planning / City Structure Plans for new growth areas identify Contribution should be included in Presentation Parks Council and Developer funded bicycle paths. s future Cell and Recreation Development Plans, eg river or creek routes. The cost of these paths should be included in the development contribution rates. New Estates Network ● Plot bicycle routes Ongoing Council – Transport Business Plan task Ongoing identified in the Planner / City approved Concept Presentation Parks Plans onto the Existing and Recreation / Bicycle Network Plan Engineering Services indicating a proposed path. ● Paths/routes approved Ongoing Council – Transport Ongoing in future Concept Plans Planner / City to be incorporated by Presentation Parks City Presentation Parks and Recreation / and Recreation / Engineering Services Engineering Services ● Continue to require Ongoing Council – Statutory Superseded by Precinct Structure Plans, which bicycle network plans & Strategic Planning contain a specific Public Transport and Path Network as a specific plan in Plan. Concept Plan submissions for rezoning. ● Required provisions on Ongoing Council – Statutory Recent Precinct Structure Plans provide a dedicated collector roads as & Strategic off-road bike path along Collector Roads/Connector agreed in GAA project Planning/ Streets. review. Engineering services Other Facilities Monitoring ● Update the Existing Annual Council – City Business Plan task Existing network plan was not updated on an annual Bicycle Network Plan Presentation Parks and basis. (Figure 2.1) every year. Recreation / 2015 Engineering Services Business Plan task ● Review the strategy in Review underway in 2016/17 4 years Council – City On-going Presentation Parks Ongoing annual data collection ● Review data obtained and Recreation / from Super Tuesday Engineering Services bike count to identify trends in network usage. Funding ● Submit business cases. Annually Council – Council – Capital On-going, e.g. 2015/16 Federal funding provided to Engineering Services Works install and upgrade the shared path along Ballan VicRoads programs Road from Bulban Road to Manor Lakes Boulevard. Federal programs
Other Facilities
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Schools ● Road cross-sections on Ongoing Council - Statutory & Wyndham Subdivision Guidelines requires a 2m collector roads / high Strategic Planning footpath abutting schools. Recent Precinct Structure volume access streets Engineering Services Plans now provide a dedicated off-road bike path abutting proposed along Collector Roads/Connector Streets. school sites should be as shown in Figure 4.1 to provide 2m footpath and an on-road bicycle lane. ● Gated access onto Ongoing Council - Statutory & A draft Off-Road Shared Path Guidelines – Terminal parks and reserves, and Strategic Planning Treatments prepared in 2014 for internal discussion. connecting cycle paths City Presentation to the gate. Parks and Recreation /Engineering Services Site Improvements Accident ● Review accident 2012- Council – Business Plan task Ongoing sites statistics and identify 2013 Engineering improvements to Services/ City address accidents. Presentation Parks and Recreation ● Submit treatments to Ongoing Council – Seek funding from Ongoing VicRoads for funding Engineering Services VicRoads PBN and under PBN program or Blackspot Blackspot funding. programs. Alternative funding will Council’s Annual be Council’s Annual Capital Works Capital Works. Network ● Seek input from the Ongoing – WTAC / City Works part of Ongoing locations Wyndham and Hobsons annual Presentation Parks Council’s Traffic Bay Bicycle Users requests and Recreation – Management Groups on problem liaise with WBUG & program crossing points and HBBUG discontinuities in the cycle network. ● Seek input from the Ongoing – WTAC – liaise with Problem locations submitted by residents to Council community by annual Council’s Public on an ongoing basis. The replacement draft advertising and seeking requests Relations Wyndham Cycling Strategy has sought cyclist input. comments on problem locations. Schools ● Seek input from Ongoing Council – Wyndham’s Active Travel to School Program is schools on problem Community Safety working with selected schools on preferred routes bicycle network and improvements. locations and possible improvements. Road Safety and Infrastructure Local Area ● Designs of LATM Ongoing Council – Part of design Ongoing Traffic treatments to Engineering Services process Managemen recognise needs of t cyclists. Particular treatments requiring attention are roundabouts and kerb outstands. ● Refer to Austroads Ongoing Council – ● Ongoing Traffic Engineering Engineering Services Practice Guideline No. 14 and to VicRoads’ Cycle Notes for standards, guidelines and ideas. ● Specifically incorporate Ongoing Council – ● Ongoing in established suburbs on a case by case where possible kerb Engineering Services basis. Recent Precinct Structure Plans provide an side cycle lanes (2 – 2.3 alternative treatment. metres) or wide parking lanes (3.7 metres) on excessively wide collector roads to reduce the visual width of the road. ● Specifically incorporate Ongoing Council – Part of design ● Ongoing on a case by case basis. coloured pavement Engineering Services process treatments Special ● VicRoads’ Cycle Notes Ongoing Council – ● VicRoads’ PBN Ongoing Treatments provides on special Engineering Services program where treatments such as appropriate front of queue storage ● Council’s Traffic boxes. These types of Management treatments should be fund implemented in conjunction with the development of a cycle path or route.
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● Retrofitting of Ongoing Council – ● Council’s Traffic Problem locations submitted by residents and treatments should Engineering Services Management cyclists to Council on an ongoing basis. occur in conjunction fund with responses from WBUGS, HBBUGS and community comments. Problem ● There are several 2011- VicRoads, Bicycle Business Plan task See Below Sites locations and roads 2015 Victoria where specific Council – City attention is required. Presentation/ These sites need the Transport Planner/ development of Road Development particular ideas and treatments: ● Linking of Forsyth Road 2011 / VicRoads, Council – Business Plan task ● Council completed the approaches to the across Princes Freeway 2012 Engineering Services overpass only. VicRoads duplication of the overpass needed to complete the link. o Linking of the 2011/201 ● Feasibility Study completed. Further planning to Skeleton Creek 2 be undertaken in 2016/17. Trail /Federation Trail at the Princes Freeway. o Linking of 2012 ● Not Completed. Hoppers Crossing – Williams Landing – Laverton o Sneydes Road 2012 ● Sneydes Road link completed in 2016. (Hacketts Road to Hoppers Lane and Princes Highway) o Hogans Road 2012/201 ● Hogans Road – Investigated (Tarneit Road to 3 Morris Road) o Shaws Road 2012/201 ● Shaws Road - Not completed (Heaths Road to 3 Tarneit Road) o Interim 2012/201 ● Sealed shoulders or shared path/service road treatments on 3 treatments used. two lane rural roads before upgrading to four lane divided Roads (eg. Sneydes Road, Sayers Road). ● Review and develop a 2012/201 Council - Place Business Plan task ● An Access and Movement Strategy for the network within the 3 Manager/Engineerin Werribee City Centre commenced in 2016/17. Werribee CBD g Services
● Obtain input from Vic Roads, Council – ● No input sought – see above comment. Wyndham BUG, Transport Planner, Hobsons Bay BUG and Bicycle Victoria WTAC on specific WTAC and BUGs bicycle facilities required within the Werribee CBD. Public Awareness and Communication Promotion / ● A bicycle trail brochure Ongoing Council – City Business Plan task ● An updated Wyndham Bike Map produced. Publicity should be updated Presentation Parks every 2-3 years by City and Recreation Pres. Parks and Reserves showing the existing off-road and on-road facilities and proposed main links to be constructed within the following 2 years. The brochure should be distributed through all BUGS, bicycle stores and Council’s business locations. ● The bicycle trail Ongoing Council – Public ● An online bike map is now available at brochure should be Relations/City https://www.wyndham.vic.gov.au/services/sport maintained on Presentation Parks s-parks-recreation/find-local-sports-club-or- Council’s website. and Recreation activity/bike-paths-walking-trails
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● Other social media 2012- Council – Public ● Not completed applications should 2013 Relations/City (i.e., smart phone Presentation Parks applications) should be and Recreation/ investigated Bicycle Vic. Signage ● Complete signage 2012/13 Council – City Business Plan task ● A Wayfinding Strategy for the Werribee City strategy along the then Presentation Parks Centre completed in 2015/16. various recreation ongoing and Recreation ● An Open Space Signage Strategy commenced paths that December 2015. encompasses: ● West Trails (Western Metropolitan Region Trails o Signs at Strategic Plan) due in 2017 identifies the intersections with consistent approach required for regional trails. other trails and to identify intersecting trails, destinations and distance o A consistent style of signage o Signs that indicate direction and distance to major destination/facilit y nearby (eg retail centre, sports ground, recreation reserve) as well as a major destinations (eg Werribee Plaza, Werribee CBD, Chirnside Park) o Signage, including distances to public toilets and drinking water o Emergency marker signage. Source: Wyndham City Council 2017
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Acknowledgements:
Council would like to acknowledge the contribution made by the Wyndham Community, Sports Club Volunteers and Sports Leagues and Associations in the development of the Sports Facility User Guide.
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Table of Contents 1. Introduction ...... 7 1.1 Policy Statement ...... 7 1.2 Who will be affected by this User Guide ...... 7 1.3 Relevant Documents ...... 7 1.4 Principles of Occupancy ...... 7 1.5 Principles ...... 7 2 Facility Allocation ...... 9 2.1 Sports Facilities ...... 9 2.2 Allocation Periods ...... 9 2.3 Eligibility Criteria ...... 10 2.4 Allocation Process ...... 10 Existing Facilities ...... 10 New Facilities and New Sports Clubs ...... 10 2.5 Selection Criteria ...... 11 3 Occupancy Agreements ...... 12 3.1 Lease Agreements ...... 12 3.2 Licence Agreements ...... 12 3.2.1 Users ...... 12 3.3 Casual Hire Agreements ...... 13 3.4 Joint Use Agreements ...... 13 3.5 Special Consideration ...... 13 3.5.1 Preseason Training ...... 13 3.5.2 Special Events ...... 14 3.5.3 School Use Of Sports Facilities ...... 14 3.5.4 Emergency Relief Centres ...... 14 3.6 Signing of Agreements ...... 14 3.7 Communication ...... 14 3.8 Reporting Requirements ...... 15 3.9 Sub-letting ...... 15 3.9.1 Small Business Partnership ...... 15 3.10 Accessing the Premises ...... 15 3.11 Vacating the Premises ...... 15 3.12 User Windup ...... 15 3.13 Facility Closure ...... 16
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4 Fees and Charges Contribution ...... 17 4.1 Lease Fees ...... 17 4.2 Licence Fees ...... 17 4.3 Casual Hire Fees ...... 17 4.4 Utilities and Amenities Fees ...... 18 4.5 Sportsground Lighting Fees ...... 18 4.6 Preseason Use ...... 18 4.7 Synthetic Sports Facility Fees ...... 18 4.8 Turf Wicket Fees ...... 19 4.9 School Use Of Sports Facilities Fees ...... 19 4.10 Sports Development Framework Subsidy ...... 19 4.11 Bonds ...... 19 4.12 User Classifications ...... 20 4.12.1 Commercial Operators and Personal Trainers ...... 20 4.13 Payment Terms ...... 20 4.13.1 Goods and Services Tax (GST) ...... 20 4.13.2 Payment Management ...... 21 4.13.3 Outstanding Debt ...... 21 5 Maintenance of Council Sports Facilities ...... 22 5.1 Responsibilities ...... 22 5.1.1 Primary Users ...... 22 5.1.2 Secondary Users ...... 22 5.2 Sports Facility Tradesperson ...... 22 5.3 Sports Facility Changeover ...... 23 5.4 Condition Reports ...... 23 5.4.1 Vacating the Premises ...... 23 5.4.2 Sports Facility Season Handover Responsibilities ...... 23 5.5 Incident Reporting Protocol for Users ...... 24 5.6 Occupancy Agreements ...... 24 5.6.1 Annexure to the Occupancy Agreement ...... 24 5.7 Capital Investment ...... 24 6 Advertising and Naming Rights at Council Sports Facilities ...... 25 6.1 Advertising on Council’s Sporting Facilities ...... 25 6.1.1 Eligibility ...... 25 6.1.2 Criteria for Advertising Signage ...... 25
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6.1.3 Promoting Healthy Environments ...... 25 6.1.4 Sponsorship Risk Rating Tool ...... 26 6.1.5 Permitted signage and requirements ...... 26 6.1.6 Application and Approval of Advertising Signage ...... 26 6.1.7 Approval ...... 27 6.1.8 Costs ...... 27 6.1.9 Maintenance ...... 27 6.1.10 Removal of Signage ...... 27 6.2 Naming Rights ...... 28 6.2.1 Criteria for Naming Rights ...... 28 6.2.2 Naming Rights Signs ...... 28 7 Other ...... 29 7.1 Resolution and Grievance Procedure ...... 29 Appendix A: Wyndham Sports Facility Classification Hierarchy ...... 30 Appendix B: Schedule of Fees and Charges Contributions ...... 31 Seasonal Licence Fees for Primary Users ...... 31 Seasonal Licence Fees for Secondary Users ...... 32 Casual Hire Fees ...... 33 Causal Sports Lighting Fees ...... 33 Sports Development Framework Fee Structure ...... 33 Key Bonds ...... 34 Appendix C: Maintenance Responsibilities ...... 35 TABLE 1. Sports Facility Building Maintenance Responsibilities ...... 35 TABLE 2. Sports Facility Grounds Maintenance Responsibilities ...... 40 Appendix D: Incident Reporting Protocol of Occupants ...... 44 Appendix E: Sports Facility Signage Criteria...... 45 Appendix F: Sponsorship Risk Rating Tool ...... 47 Appendix G: Basic Advertising Signage Layout at an Outdoor Sports Facility ...... 50 Appendix H: Recreation and Sports Club Development Framework 2014 ...... 51 Appendix I: Small Business Partnership ...... 52
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Definitions
Advertising signage – all permanent and temporary board, notice, structure, banner or similar devices. Advertising signage includes sponsorship and promotional signs but does not include signage that Council is responsible for installing and maintaining.
Commercial Operator – any organisation or individual that charges a fee or membership for leisure services, is a registered business and holds relevant insurances and licences. This does not include: charities; or non-profit organisations that primarily operate in Wyndham and whose office bearers do not financially benefit from the organisation’s activities.
Emergency Relief Centre – A building or a place that has been activated for the provision of life support and essential personal needs for people affected by, or responding to an emergency, and is usually established on a temporary basis to cope with the immediate needs of those affected during the initial response to the emergency.
Fair Wear and Tear – changes that happen due to normal use, or changes that happened due to ageing, when an item is used competently and with care and proper maintenance.
Healthy Sporting Environments – a facility and culture which supports mental and physical health through the implementation of policies, programs and practices to ensure that: • Alcohol is served and consumed responsibly
• A variety of healthy food and drink choices are available in line with the Healthy Choices Guidelines for Sports and Recreation Centre’s
• All sports facilities are Drug and Smoke-free
• The User is inclusive of all people of varying ages, interests, gender, identities, abilities and cultures and provides safe, supportive and meaningful opportunities to participate, free from discrimination and fear of violence
• Injury prevention and management is prioritised within clubs
• Measures are taken to reduce harmful exposure to UV
• Community programs are delivered which educate and/or support club members to make positive choices regarding physical and mental wellbeing, social responsibility, respectful relationships etc.
Incorporated Association – an incorporated association is a legal entity separate from its individual members. Associations are incorporated under the state or territory legislation in which they operate. They are restricted to operating within that state or territory (Source: ATO 2014).
Naming rights – the right for a user to name/brand a facility, event or program for its activities only and for the name/brand to be reflected on signage and communications relating to such activity only in accordance with Section 6 (p. 25).
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Non Profit Organisation – an organisation that is not operating for the profit or gain (either direct or indirect) of its individual members. This applies both while the organisation is operating and when it winds up (Source: ATO 2014).
Social Function – a Social Event held by the User of a sports facility for the benefit of its members including fundraising events and User celebrations. It does not include use by individual members for personal events such as birthdays and christenings.
Sports Facility – Any outdoor sports ground (ovals, pitches, courts, diamonds, etc.), parkland immediately surrounding sporting facilities, pavilion (building aligned to the sports ground) or related facility that is provided by Council for the primary purpose of sports and leisure participation.
Sponsor – an entity that pays a user for the right to promote itself and its products or services in association with the User.
Sponsorship – a cash and/or in‐kind fee paid (typically sports, entertainment, non‐profit event or organization) in return for access to the right to promote itself and its products or services in association with the User.
Unhealthy food and drink – defined as Discretionary Food and Drink Choices including sweet biscuits, cakes, desserts and pastries; processed meats and fattier/salty sausages; sweetened condensed milk; ice cream and other ice confections; confectionary and chocolate; savoury pastries and pies; commercial burgers with a high fat and/or salt content; commercially fried foods; potato chips, crisps and other fatty and/or salty snack foods including some savoury biscuits; cream, butter and spreads which are high in saturated fats; sugar-sweetened soft drinks and cordials, sports and energy drinks and alcoholic drinks. (Source: http://www.eatforhealth.gov.au/food- essentials/discretionary-food-and-drink-choices)
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1. Introduction The Sports Facility User Guide outlines how Wyndham City provides facilities that allow more people to participate more often in physical activity and their local communities. The policy sets out how to access these facilities, their cost and any conditions of use.
The primary aim of the policy is to outline clear operational and governance arrangements for the occupation of Council’s facilities which support progress towards the Active Wyndham Strategy (draft) vision of more residents meeting nationally recognised physical activity guidelines.
1.1 Policy Statement Council provides fair and equitable occupancy arrangements for the use of sports facilities which encourage shared use and a place of community connectedness.
1.2 Who will be affected by this User Guide Incorporated Non Profit Community Sports Clubs Incorporated Non Profit Community Groups Registered Fitness, Recreation or Leisure Industry Business’ Education institutions including schools Regional and State Sporting Associations The Wyndham Community
1.3 Relevant Documents Wyndham City Plan 2017-2021 Wyndham 2040: A Place for People Active Wyndham 2045 Wyndham Sport Strategy 2045
1.4 Principles of Occupancy The principles of occupancy outline the considerations for use of Council facilities by the community. The two documents used to guide the review of the policies include Wyndham 2040: A Place For People and the Active Wyndham Strategy (draft).
1.5 Principles The Principles underpinning the User Guide are to: • Maximise the use of facilities through inclusive participation in active leisure by the whole community including people of varying ages, interests, gender, identities, abilities and cultures. • Provide safe, supportive and respectful opportunities to participate, free from discrimination and fear of violence • Acknowledge the leadership role of sports clubs in the community and the social responsibilities that entails.
• Support local access to local facilities to increase community connectedness.
• Ensure equitable community participation in recreation and leisure pursuits.
• Support Users to work in partnership to provide friendly inclusive environments.
• Outline a fair and equitable process for use of the sports facilities and pavilions ensuring the fees reflect the standard of the facilities.
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• Support User groups to be financially viable while promoting social responsibility.
• Support User groups to provide access to healthy environments which promote community wellbeing.
• Enable Council to address the access needs of growth activities and diversity of opportunities.
• Form strong partnerships between Council and Users regarding responsible facility use, and
• Provide transparency in the responsibilities for use and maintenance of outdoor sports facilities.
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2 Facility Allocation
2.1 Sports Facilities Wyndham allocates sport grounds, hard courts, pavilions and associated infrastructure located within Public Open Space through an application process.
There are three categories of facilities which include A (highest level), B (medium level) and C (lowest level). Consideration for classification is based on:
• Playing Area – size and standard • Pavilion • Maintenance Cost • Level and Type of Sport Played • Additional Infrastructure • Population Catchment
Refer to Appendix A for detailed classification of existing sports facilities (p. 30).
2.2 Allocation Periods Allocation is available on a seasonal or annual (two season) basis and includes preseason and finals use. Seasonal allocation periods include: Winter Preseason Winter Season Summer Preseason Summer Season November 1st to April 1st – May 1st to October 1st – March 31st September 30th or September 30th March 31st or the (Senior Teams Only) the end of the (Senior Teams Only) end of the season if season if earlier earlier February 1st – August 1 – March 31st September 30 (Junior Teams) (Junior Teams) Note: For seasonal allocations, Council will commence the seasonal changeover to prepare sportsgrounds for the next season following the last fixtured match (home and away or finals).
Off-season allocations (e.g. a winter sport during the summer season or vice versa) will be considered by Council where the User can demonstrate: • That they are playing in a competition/league affiliated with their peak body (e.g. Mid Year Cricket Association); or
• The activity the User is offering is tangibly different to pre-season training (for example, a Social Small Sided Competition, Skill Development Program or Drop In Sport etc); and in both cases
• The opportunity to participate is open to the broader community, not just existing members.
Allocation priority will be given to Users who are ‘in season’.
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2.3 Eligibility Criteria Applicants must meet the following criteria to be considered for a seasonal or annual allocation of a Council owned outdoor sports facility: • Be a not-for-profit organisation;
• Be legally registered (incorporated etc) and up-to-date with any regulatory reporting requirements (e.g. Consumer Affairs Victoria);
• Carry the level of public liability insurance coverage required in the terms of the occupancy agreement;
• Have a good record of paying fees and completing administration requirements in a timely manner;
• Demonstrate financial viability;
• Have upheld its obligations under previous agreements it has had with Council (where applicable) or others (e.g. to pay fees, water, electricity, gas, etc.);
• Be free from any offence against any law;
• Have maintained a record of good citizenship and not demonstrate a past history of substantiated complaints by local residents, other Users of the facilities or their peak sporting body; and
• Demonstrate a history of, or intention to actively implement policies, programs and practices to ensure that the club provides a healthy sporting environment.
For profit organisations are not eligible for seasonal/annual allocations but can access facilities through Casual Hire (Section 3.3, p. 13) or a Small Business Partnership (Section 3.9.1, p. 15).
2.4 Allocation Process Application to use a sports facility must always be made by completing the Seasonal Allocation Application Form and submitting it to Council for approval. Seasonal use will be given priority over pre-season and casual allocation.
Existing Facilities • Applicants complete and submit to Council a Seasonal Allocation Application Form
• Council will assess the application against Section 2.5 Selection Criteria (p. 11)
• Successful applicants will enter into an occupancy agreement with Council
New Facilities and New Sports Clubs • Council will allocate new facilities as outlined in the Recreation and Sports Club Development Framework 2014 (Appendix H, p. 51) in consultation with the community.
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• New clubs will be developed in line with the Recreation and Sports Club Development Framework 2014 (Appendix H, p. 51). Clubs who do not develop through this process will not be given priority access to Council facilities.
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2.5 Selection Criteria Council receives many applications for the use of its sports facilities, and consequently not all of these will be successful. Council will consider the following criteria when determining which Users will be offered an occupancy agreement: • Availability of a suitable facility.
• Applicant’s principles align with Council’s principles.
• Applicant serves the needs of Wyndham residents, particularly those local to the facility.
• Applicant meets an unmet need within the community.
• Applicant has sound governance structures and is willing to improve its operations, relevant to the nature of the group.
• Applicant requests for facility times that are relevant to its actual needs.
• Applicant’s flexibility to be able to share the facilities with other groups.
• The applicant’s history and/or ongoing commitment to being a good sport and responsible citizen including its participation in programs that promote social responsibilities such as Good Sports, Respectful Relationships, Councils for Gender Equity, Looking After Our Mates, Road Safety Victoria or similar.
• Applicants capital investment at the facility (Sports Facility Capital Works Development Guide).
• Affiliations the group has with other bodies.
• The applicant’s commitment to inclusive and respectful environments that actively support the participation of groups traditionally underrepresented in sport and recreation participation (women & girls, culturally & linguistically diverse, indigenous, all abilities etc).
• The applicant’s awareness of its leadership role in the community and the responsibilities that entails (e.g. through responsible alcohol management and positive role modelling with young people).
• The applicant’s commitment to inclusive participation (e.g. age diversity through investing in junior development programs). Applicants that do not agree with the outcome of their application are to follow the Grievance Procedure outlined in section 7.1 Resolution and Grievance Procedure (p. 29)
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3 Occupancy Agreements There are four types of occupancy agreements that Council will enter into for the use of its outdoor sports facilities: lease, licence, casual hire agreements and joint use agreements.
3.1 Lease Agreements A lease will only be considered in exceptional circumstances and consider the following: • Providing exclusive rights to a single User is in the best interests of the community where a superior net community benefit is realised. Sports grounds and/or change rooms are not available for exclusive use.
• The facility requires specialised operational skills.
• A capital contribution is provided by the Users to the capital development of the facility (Sports Facility Capital Development Guide 2015).
Each case will be assessed on its individual merit with a minimum term of 1 year and a maximum term of 10 years.
3.2 Licence Agreements A licence is an agreement for non-exclusive use of a facility between Council and the User. The Licence grants the User permission to use Council property for specific days and times.
Seasonal and annual licence agreements are the preferred means of allocation for sports facilities.
The duration of a licence will be guided by the following principles: • The minimum term of one season (a six month duration as detailed in Section 2.2, p. 9) will generally be offered to any User with a forward three year in principle commitment (for allocation on a seasonal basis) provided Licence conditions are met;
• A longer term licence will be offered where a User makes a Capital Contribution to the facility in line with the Sports Facility Capital Development Guide 2015;
• A longer term licence may be offered where a User has entered into a longer term Council lease agreement for a property associated with the facility for which the licence is sought; and
• The particular circumstances surrounding the allocation of a facility having regard to the needs of Council and the User.
3.2.1 Users Users will be categorised into primary and secondary Users where a facility has shared use. Primary Users: • Are responsible for the payment for all utilities charges used during the term of its occupancy agreement;
• Are responsible for coordinating cleaning and waste management at the facility;
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• Are responsible for keeping relevant amenities stocked (e.g. toilet paper, soap etc.);
• Are responsible for accurately recording hours of use;
• Will have priority access to licenced facilities for competition and training;
• Will have priority access to any kitchen/bar facilities; and
• Will have priority advertising opportunities in line with Section 6 (p. 25).
Note that Council may appoint itself as the Primary User of a facility due to funding, management or operation obligations, in which case all other Users of that facility will be considered Secondary Users.
Secondary Users • Are responsible for any maintenance costs (non wear and tear) that are required as a result of their use;
• Are required to pay an Amenities Levy to reimburse the Primary User for utilities and amenities, as outlined under Section 4: Fees and Charges Contributions (p. 17);
• Are responsible for adequately cleaning the facility after their activities, including putting all waste in bins provided at the facility; and
• Are responsible for accurately recording hours of use
Users’ status of primary or secondary User is stated in each individual User’s licence agreement.
3.3 Casual Hire Agreements A Casual Hire agreement is used when an applicant requests a facility on a once-off or ad hoc basis via completion of the Casual Ground Application Form. Each casual hire agreement needs to be approved by Council before the facility can be occupied. Casual hire Users will always be considered a Secondary User.
3.4 Joint Use Agreements Council may enter into a Joint Use Agreement with State Government Departments to realise the potential of a co-located facility. An example of this would be an agreement with the Department of Education and Training. A Joint Use Agreement will need to reflect Section 1.5 Principles (p. 7).
3.5 Special Consideration Council reserves the right, to negotiate with individual groups specific amendments to the terms and conditions for each agreement.
3.5.1 Preseason Training Seasonal Users may apply for a facility allocation for a pre-season training period prior to their main season of competition. Requests are to be made via Pre-Season Training Form.
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Facility allocations for primary tenants (i.e. those ‘in season’) and sportsground maintenance requirements will take priority over pre-season training requests.
Council will consider pre-season training requests in accordance with the following considerations; • Existing facility allocations at the requested facility;
• Existing surface condition at the requested facility;
• Senior & Reserve Teams: A maximum of two nights per week for the period November 1st to March 30th (Winter tenants) or May 1st to September 30th (Summer tenants).
• Junior Teams: Requests commensurate with the User’s level of participation for the period February 1st to March 30th (Winter) or August 1st to September 30th (Summer).
Where a facility is accessed by a User without a pre-season allocation, Council may charge the casual hire fee in lieu of a formal booking being made.
3.5.2 Special Events Special events hosted by regular Users of sports facilities are to be identified in the User’s Seasonal Allocation Application Form. All events outside of a User’s licence period require individual application to Council via Casual Ground Application Form. Applications:
• Will be considered on a case by case basis.
• Will consider other Users that already have an allocation for the requested dates and/ or time(s) at requested sites.
• Will require written approval from Council before the licensee may occupy the facility.
3.5.3 School Use Of Sports Facilities Schools can apply for the use of Wyndham sports facilities for interschool sport and physical education via the Casual Ground Application Form. Requests for recess/lunch play will not be considered by Council unless agreed in a Joint Use Agreement. All bookings will be subject to ground availability and condition.
Schools will complete a Wyndham School Contacts and Facilities Form prior to their first sports facility booking for each school year outlining key contacts, school facilities, facility availability, hire costs and existing user groups accessing the facilities.
Based on the information provided in the Wyndham School Contacts and Facilities Form, schools will be categorised into one of three categories which will inform the hire fees applicable for sports facility bookings as detailed in Section 4: Fees and Charges Contributions (p. 17). • Category I: Wyndham Schools, which provide community access to school facilities.
• Category II: Wyndham Schools, which don’t provide community access to school facilities.
• Category III: Non-Wyndham Schools.
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3.5.4 Emergency Relief Centres Occupancy Agreements for sporting facilities nominated as Emergency Relief Centres as identified in the Wyndham Municipality Emergency Management Plan 2011 will ensure access requirements are met to successfully fulfil the obligations of this role.
3.6 Signing of Agreements Once the terms of an individual lease or joint user agreement have been finalised the agreement will be presented to Council at an Ordinary Council Meeting for endorsement and then sent to Users for signing. Once the terms of an annual or seasonal licence or casual hire agreement have been finalised, the agreement will be authorised by Council officers and sent to Users for signing.
3.7 Communication The User will appoint a Council Liaison Officer to communicate directly with Council’s Sport and Recreation Officer on all matters relating to their occupancy.
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3.8 Reporting Requirements Upon applying for the regular use of a sports facility, and prior to every season once an agreement has been entered into, Users must complete the Seasonal Allocation Application Form and provide the following documents:
Current Incorporation Certificate (First Year Only)
Public Liability Certificate of Currency
Annual General Meeting (AGM) Report
Annual Financial Statement (e.g. as submitted to Consumer Affairs Victoria)
A Key Registry held by the user for all keys allocated by Council
The condition report for the facility
From time to time Council may undertake a key audit. On request from Council, Users must physically present to Council every key for the facility that has been allocated to the User.
3.9 Sub-letting Unless a specific provision has been made in a User’s lease or licence agreement the sub-letting of Wyndham’s outdoor sports facilities to schools and other User groups is not permitted.
3.9.1 Small Business Partnership An exception to the aforementioned sub-letting clause involves the opportunity for Primary Tenants of a sporting reserve to apply to include the hours of one or more small business physical activity providers within their Seasonal Allocation. The purpose of this exception is to increase the breadth of activities available at a reserve to increase physical activity participation, forge stronger ties between community clubs and local small businesses and the networks they service and add an additional revenue/resourcing stream to improve the sustainability and viability of both groups.
Full guidelines/regulations relating to the Small Business Partnerships are available at Appendix I (p. 52).
3.10 Accessing the Premises Key and/or swipe card access is provided through Council’s key register. A bond is required per key at the time of pickup from the Wyndham Civic Centre.
Upon return the key bond will be refunded in line with Council’s standard process.
3.11 Vacating the Premises At the end of an occupancy agreement the User will notify Council of the exact date when the facility will be vacated. The User is required to return the facility to Council in the same condition as to when initially occupied in line with clause 5.3.
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3.12 User Windup In the event that a User is no longer a viable entity and winds up during the period of an occupancy agreement the User is to confirm the final date of occupancy with Council and complete the handover process.
3.13 Facility Closure Council aims for all facilities to operate throughout minor works and repairs undertaken by Council. Should a facility be compromised due to unforeseen vandalism, misuse or emergency maintenance Council will try to accommodate the User’s activity at the site or relocate activity for the period of facility closure. Council may not be able to accommodate User requirements in rare events.
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4 Fees and Charges Contribution The fees and charges contribution for the use of Council’s sports facilities outlines a framework for fair and equitable financial contributions by Users for the use of facilities.
Sports Facility overall cost of operation are heavily subsidised by Council with a small contribution made by Users. The subsidy is provided to allow Users to provide accessible and inclusive opportunities for the whole community. Refer to Appendix B: Schedule of Fees and Charges Contributions (p. 31) for all sports facility fees and charges.
Classifications for Sports Facilities are outlined in Appendix A (p. 30).
4.1 Lease Fees Users entering into a lease agreement for a Council owned sports facility will be subject to the annual rental fees determined by market rental. A discount to the market rental may be considered, in line with any Council strategies/policies relating to leasing (e.g. a Community Facilities Leasing and Licencing Policy or equivalent), in acknowledgement of the community benefit delivered by the User.
Once the rental fees have been determined, the lessee will be informed of the applicable rate.
4.2 Licence Fees Users entering into a licence agreement for a Council managed sports facility will be subject to the seasonal fee contributions outlined in Appendix B: Schedule of Fees and Charges Contributions (p. 31). These fees have been set according to industry standard and will increase annually in line with cost of living increases (3% rounded to the nearest $5.00).
In situations where a pavilion and/or sportsground facility is undergoing major renovation works and is completely unavailable for use, no licence fees will be charged for that facility (i.e. where a pavilion or sportsground can be used without the other) or any alternative facility that the User is required to relocate to for an interim period. This approach will be applied on a pro-rata basis where only part of the season is affected and does not include lighting and/or services and amenities fees.
4.3 Casual Hire Fees Groups that form a casual hire agreement with Council for a particular facility must pay the applicable Casual Hire Fees as described in Appendix B: Schedule of Fees and Charges Contributions (p. 31). Casual Hire Fees will apply to Commercial Operators and all other applicants.
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From time to time Council receives requests from Users to waive Casual Ground Hire Fees. Council will apply the following principles when considering these requests; o The activity will provide a physical activity opportunity for the Wyndham community; and o The activity is a single use, or irregular; and one of ▪ Is being organised by a Registered Charity; or ▪ Is open to the whole community to participate in at no cost; or ▪ Facilitates participation for a segment of the community traditionally underrepresented in sport and recreation participation at no cost.
4.4 Utilities and Amenities Fees The Primary User is responsible for the connection and payment of all utilities charges during the term of its occupancy agreement. The Primary User is also responsible for keeping relevant amenities stocked (e.g. toilet paper, soap etc.) for the facility.
Unless otherwise negotiated with Council and the Primary User, all Secondary Users that use facilities are required to pay applicable amenities and service fees as outlined in Appendix B: Schedule of Fees and Charges Contributions (p. 31).
100% of Amenities Fees collected by Council will be reimbursed to the Primary User to contribute towards utility, maintenance, amenities and fair wear and tear expenses.
4.5 Sportsground Lighting Fees Unless negotiated otherwise with Council and the Primary User, sports Lighting Fees are applicable to Secondary and Casual Users that use sports lighting at a facility.
Where one field/court cannot have sports lighting independently of another, the User will be required to pay for the lighting of both fields/courts.
Council will reimburse the Primary User 80% of collected Sports Lighting Fees to contribute towards utility expenses (expenses borne by primary tenants) with the balance to be retained by Council to contribute towards maintenance and asset replacement costs (expenses borne by Council).
4.6 Preseason Use Fees for preseason will be determined on a pro-rata basis (e.g. two months is one third of a season, thus season allocation fees will be divided by three for the occupied facility).
4.7 Synthetic Sports Facility Fees Wyndham Synthetic Sports Facilities can be hired for periods of causal hire unless agreed within the terms of a Sports Facility Licence Agreement.
Special Synthetic Pitch rates apply for some Users; refer to Appendix B: Schedule of Fees and Charges Contributions (p. 31).
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4.8 Turf Wicket Fees The cost associated with the seasonal preparation and management of turf wickets is outlined in the Wyndham Turf Wicket Policy 2014.
Turf wickets are available for hire unless otherwise advised between 1 October and 31 March. A fee for the casual use is collected by Council as outlined in Appendix B (p. 31). Fees are specific to the preparation of the wicket for its Casual Use allocation.
Turf wicket facilities are not available for the period between 1 April and 30 September. At the discretion of Council, turf wickets may not be available during the period 1 October – 31 March due to damage or maintenance requirements.
4.9 School Use Of Sports Facilities Fees Sports facility hire fees for schools will be applied in accordance with the table below and invoiced at the end of each school term.
Use Category I Category II Category III In Line With Standard Standard Interschool Sport Licence Costs Hourly Rate Hourly Rate In Line With Standard Standard PE Licence Costs Hourly Rate Hourly Rate Not Permitted Not Permitted Not Permitted Play Unless Via JUA Unless Via JUA Unless Via JUA Where: Category I: Wyndham Schools, which provide community access to school facilities. Category II: Wyndham Schools, which don’t provide community access to school facilities. Category III: Non-Wyndham Schools.
4.10 Sports Development Framework Subsidy As part of Council’s Recreation and Sports Club Development Framework, newly formed groups may be eligible for discounts to their facility fees and other costs as detailed in Appendix B: Schedule of Fees and Charges Contributions (p. 31). Please refer to the Sports Development Framework 2014 (Appendix H, p. 51) for specific details.
4.11 Bonds A Sports Facility bond is not collected for seasonal allocation of Primary Users.
Casual Hirers and Secondary Users must lodge a $500 sports facility bond with Council at the time that Sports Facility keys are issued. If, upon vacating the premises, the User leaves the premises in an unsatisfactory state, the User will receive a written notice of the faults and will be given a set time to remedy these. If the faults remain at the end of the notice period, Council will use the bond money to remedy the premises to the appropriate standard. If the cost of making good exceeds the bond then Council will invoice the User for the additional amount. All such debts must be settled before the User can regain access to any Council premises.
A key bond as detailed in Appendix B: Schedule of Fees and Charges Contributions (p. 31) is required from all Users before keys will be allocated. Key bonds will be refunded upon return of the relevant key(s).
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4.12 User Classifications Unless otherwise stated all fees identified in Appendix B Schedule of Fees and Charges (p. 31) represent fees associated with use by Non Profit Community Groups including Sports Clubs.
4.12.1 Commercial Operators and Personal Trainers Council seeks to promote participation in active leisure opportunities and this may also include opportunities provided by commercial operators. Commercial operators will be charged a benchmarked market rate for outdoor sports facilities, with the exception of the Amenities Levy and Sports Lighting Fees.
Commercial operators and Personal Trainers that wish to use open space that is not a sports facility are required to obtain appropriate Council permits in line with Commercial Fitness Providers Using Council Open Space Policy (2016).
4.13 Payment Terms Payment terms for lease / licence fees are 30 days from the date of the invoice.
4.13.1 Goods and Services Tax (GST) All fees listed in Appendix B: Schedule of Fees and Charges Contributions (p. 31) are inclusive of GST.
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4.13.2 Payment Management Council acknowledges that from time to time Users will experience financial hardship due to a range of exceptional circumstances. In these instances, Council is committed to working alongside Users to build capacity and sustainability within their operating activities to support the User to clear any outstanding debts.
Phone call to Club Preliminary representative to Letter to Club identify issues or advising them of barriers to settling expected fees Advice fees.
Advice Raise Invoice
Remind 60 day reminder 90 day reminder
Work with Club to Review finanical Health look at their statements, budget, situation and sponsorship plans, Check provide assistance etc.
Outstanding debt Payment or payment waived and no Action plan further allocations at Wyndham facilities
4.13.3 Outstanding Debt If debt is not recovered from a User after the undertaking of steps outlined in 4.12 Fee Payment Process the User will not be allocated Wyndham sports facilities into the future. Should the User disband and reform under a new entity, the new committee must not be represented by committee members of the existing User.
The establishment of all new clubs will follow the Sports Development Framework 2014.
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5 Maintenance of Council Sports Facilities Council’s sports facilities require maintenance to be undertaken by both Council and its Users. The below outlines general maintenance responsibilities required by all parties including Council, Primary and Secondary Users.
Maintenance responsibilities reflect Council standard facility provision in the Outdoor Sports Facility Capital Development Guide (2015). Site specific maintenance responsibilities are outlined in an Annexure to a User’s License or Lease Agreement.
5.1 Responsibilities
5.1.1 Primary Users The Primary User is responsible for maintaining a clean facility at all times and carrying out maintenance as described in Appendix C Schedule of Maintenance p. 35.
The Primary User will advise Council of any damage.
Damage due to negligence or misuse must be repaired by the User to the satisfaction of Council within an agreed timeframe. Damage by other Users must be reported to Council.
Damage repair may be completed by the Primary User through a Sport Facility Tradesperson Agreement (Section 5.2, p. 22). Where a Sports Facility Tradesperson Agreement is not in place Council will repair the works at the Users expense.
5.1.2 Secondary Users It is the responsibility of Secondary Users to ensure:
• the facility is left clean and hygienic following each use
• to notify Council’s Sport and Recreation Development Officer (SRDO) of any incidences of vandalism or damage due to negligence or misuse
• to notify Council of issues that relate to maintenance, cleanliness, or proposed minor / major works
Damage due to negligence or misuse by the Secondary User will be repaired by Council. Council will use bond money to remedy the premises to the appropriate standard. If the cost of making good exceeds the bond amount, or where a bond was not initially paid by the User, Council will invoice the User for the outstanding cost of repairs.
5.2 Sports Facility Tradesperson The Primary User can enter into a Sport Facility Tradesperson Agreement to allow a timely and safe response to sports facility requirements.
Sports Facility Tradespersons must be qualified and or licenced and hold appropriate insurance covers to be considered. A User may have one or more tradespersons agreements to support different facility needs.
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Works endorsed for completion by Sport Facility Tradespersons will be outlined in agreements. Cost for the completion of all works undertaken by the Club Tradesperson is the responsibility of the User.
5.3 Sports Facility Changeover Sports facility changeover will take priority after the last use of the home and away and/or finals period. Council will schedule use of facilities to prioritise the required changeover programs. Programs will be site specific and may vary annually to accommodate the condition of the facility.
Facilities or part thereof may be closed to maximise the changeover benefit.
5.4 Condition Reports A condition inspection will be undertaken by Council for all of its sports facilities prior to a User commencing their seasonal occupancy. Where there are annual licence agreements inspections will occur annually in consultation with Users.
The User can complete an inspection on commencement and at the end of occupancy or prior to an annual User inspection and submit to Council for review against Council’s condition report. Should there be differences between Council and the Users report, the parties will meet to discuss the direction. Consensus will be agreed between the User and Council.
Where Users do not undertake a condition report, Council’s record of facility conditions will be used to determine facility condition.
Council may also conduct unscheduled inspections throughout the term of an occupancy agreement.
The final condition report will be sent to the Users from each inspection.
5.4.1 Vacating the Premises Vacating premises will trigger the scheduling of a condition inspection by Council. Any damage to the facility found to be caused by the User, other than that caused by fair wear and tear, during the period of agreed occupancy, will be repaired by Council and the costs charged to the User.
5.4.2 Sports Facility Season Handover Responsibilities ITEM USER RESPONSIBILITY COUNCIL RESPONSIBILITY Completion of Home and Inform Council of last use Program a condition audit Away Season/ last day or occupancy for licence period Finals Use (If applicable) Inform Council of finals program on a Program a condition audit and weekly basis facility change over program if applicable Ground Changeover (If Make sure all equipment is packed away Commence season changeover applicable) and removed from the sports ground immediately after the final fixtured match of sports ground by the User Cleaning of Building User to clean facility in line with Appendix C: Maintenance Responsibilities (p. 35) within 1 week of final use.
Ensure all equipment and User belongings are removed from the facility in negotiation with other tenants.
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ITEM USER RESPONSIBILITY COUNCIL RESPONSIBILITY
Condition Report User to complete Condition Report and Council to complete Condition send Council (via email) Report compare with User report Confirm agreement of condition of sports and finalise agreed condition of facility sports facility Repair of sports facility Pay the cost of repair of negligence or Organise all repairs and invoice User misuse for works completed and unless repairs are undertaken organised by Council or under Club through a Club Tradesperson Tradesperson Agreement. Agreement.
Handover to incoming Meeting between incoming and outgoing Inform of any outstanding repairs User tenant. and maintenance
5.5 Incident Reporting Protocol for Users It is the User’s responsibility to report all break-ins, damage or building security breaches to Council’s property to ensure the continued security and maintenance of Council’s Assets as identified in Appendix D Incident Reporting Protocols of Occupants (p. 44).
There are 3 levels of reportable incidents as follows: • Critical Incident – Any incident/damage that affects the immediate security of the facility
(E.g. break-in) • Major Incident – Any incident/damage that requires repair within 48 hours
(E.g. plumbing blockages) • Minor Incident – Any incident/damage that requires repair within 1 week
(E.g. broken internal light).
It is the responsibility of the User to ensure that its members are familiar with the reporting requirements.
It is the responsibility of Council to display a copy of the Incident Reporting Protocol for Users within the sporting pavilion where it can be easily seen.
Council will contact the User in the event that Council is aware of an incident prior to the User.
5.6 Occupancy Agreements
5.6.1 Annexure to the Occupancy Agreement Maintenance activities required at a facility in addition to Appendix C: Maintenance Responsibilities p. 35 will sit as an annexure to the User’s Sports Facility License Agreement.
5.7 Capital Investment The Sports Facility Capital Development Guide details the process for capital investment and development of Councils sports facilities.
Users are not permitted to carry out major building or grounds maintenance/improvement works without the prior approval of Council as identified in the Outdoor Sports Facility Capital Development
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Guide. This extends to those items which are Council’s responsibility to manage and maintain and may include items that are a User’s responsibility to manage and maintain (e.g. repairing damage to the facility where the club is at fault).
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6 Advertising and Naming Rights at Council Sports Facilities Sponsorship agreements, including advertising signage and naming rights, provides Users with an important source of income that helps support sporting activities and opportunities for the local community.
Sponsorship also makes a statement about the User and the facility. The potential for Users to promote good health is widely recognised and valued by Wyndham City, given the role sports facility Users play in the community, and the number of people regularly involved.
6.1 Advertising on Council’s Sporting Facilities
6.1.1 Eligibility Primary Users are eligible to act within the framework of this guide. All other Users are required to submit an application for any proposed advertising on Council property.
6.1.2 Criteria for Advertising Signage Approval to install signage will only be granted where it is consistent with the objectives of the Wyndham Planning Scheme (the relevant zone control, Clause 52.05 Signs and 22.02 Advertising Sign Policy) and the following criteria:
Signage Content • Signage is to promote healthy environments and be free of advertisements associated with alcohol, tobacco products, high risk unhealthy food and drink choices (as per risk rating tool), gambling or any form of adult entertainment.
• Messages must not be offensive or discriminatory.
Impact on Reserve • The signage complements the surrounding amenity and supports public safety;
Installation and Materials • Signage must be securely and safely fixed and displayed without damaging Council’s property.
• Finishes and materials used in the construction of all signage are to have no sharp or exposed edges and all fixing (i.e. nails and screws) are to be recessed or countersunk.
• Signage must be professionally produced to a high standard to ensure the proposed signage does not have adverse impact on the overall amenity of the reserve.
• Signage fixed to field fencing should hang with hooks, cable ties, tek screws etc to the top rail of the fence, be the same size / structural specifications and the reverse side should be the same colour as all other signage (e.g. a galvanised metal or painted mid to dark grey).
• An engineering assessment may be required for freestanding signage and signage attached to court/ field fencing and practice nets to ensure the structural integrity. Where required, the full cost of any assessment is to be borne by the User.
Non-compliant and or unsafe signage will be removed from the facility by Council where it poses an immediate risk to the community.
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6.1.3 Promoting Healthy Environments Promoting healthy environments is assessed through the sponsorship risk rating tool (Section 6.1.4, p. 26). Promotion specifically means the display of messages or imagery that depicts people consuming unhealthy products. This does not mean display of business, brand, or product logo. Refer to the definition of unhealthy food (p. 6).
6.1.4 Sponsorship Risk Rating Tool The Sponsorship Risk Rating (SRR) tool (Appendix F, p. 47) forms part of the Application for Advertising Signage on Council’s Sporting Reserves. A Sponsorship Risk Rating Score of 15 or less is required.
The SRR will assist Users and Council to identify, in a consistent way, the potential risk of advertising a particular business, brand or product logo/name at a sports facility in promoting/ undermining a healthy sporting environment.
The SRR identifies the type of advertising that would be considered acceptable based on the risk score calculated and Council policy.
6.1.5 Permitted signage and requirements Wyndham Sports Facility signage requirements are detailed in Appendix E (p. 45).
Users of regional facilities are to use this specification as a guide for provision. Consideration for regional facility advertising above this specification will be undertaken on a case by case basis with approval required by Council.
Refer to Appendix A: Sports Facility Classification Hierarchy for facility classification (p. 30).
6.1.6 Application and Approval of Advertising Signage Advertising that requires approval (Appendix E, p. 45) will require an Application for Advertising Signage on Council’s Sporting Reserves form to be completed and submitted to Council with the following information. • The location of the proposed sign on the reserve and the structure it will be attached too; o Dimensions of the sign, and height above ground level of the proposed sign; and o Colour, wording and lettering style.
• Assessment of Healthy Environments o Complete the Sponsorship Risk Rating Tool for each sign proposed (p. 48).
• Planning and Building Permits The User is responsible for ensuring that all relevant planning permits are obtained. Refer to the Wyndham Planning Scheme 2014 for detailed requirements. The Wyndham Planning Scheme prohibits some signs. Users should make contact with Council’s Sport and Recreation Officer to facilitate any planning requirements.
Generally, a Planning Permit is not required when signage is: o Sited around the field (e.g. oval) fencing (on the actual fence itself) and cannot be seen from nearby land; or o Replacing an existing permitted sign of the same size and content.
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A Planning Permit may be required for any signage which is: o Principally aimed at people beyond the reserve, namely passing traffic; and o Free standing i.e. not attached to an existing structure.
Council will respond in writing to all signage applications within 14 days of receipt. If a planning or building permit is required, additional time will be required to process these applications.
6.1.7 Approval Where approval is granted it is for the period of the User’s playing season only as expressed in the User’s occupancy agreement. Approval to display the signage outside of the Users licenced period (playing season) may be granted under the following circumstances:
• If an agreement is reached between all the Users of the reserve (for example, installed by a sports club as a representative of all users). • The User ensures that all signage remains covered by its own insurance policy outside of the User’s playing season.
If Users do not agree with the outcome of their application they are to follow the Grievance Procedure outlined in 7.1 Resolution and Grievance Procedure (p. 29).
6.1.8 Costs The User is responsible for the full cost of installation, preparation, maintenance, removal and insurance of all signage that relate to the Users activity. Cost associated with maintenance, repair and replacement of reserve and pavilion way finding signage which has been installed by Council remains the responsibility of Council.
6.1.9 Maintenance Section 5 Maintenance of Council’s Sports Facilities (p. 22) states the Users responsible for erecting and maintaining their signage and its fixtures.
6.1.10 Removal of Signage Users are required to remove all advertising signage within seven days of the end of the User’s season or lease / licence agreement term.
Immediate removal of signage will occur where deemed by Council to be dangerous to Users or members of the public. The relevant Council officer(s) will enter into discussions with the User to be satisfied of safety issues prior to authorising the re-installation of the signs. Council officer(s) will, where practicable, provide photographic evidence of the sign’s condition prior to it being removed.
Council will arrange the removal of any signage at any time should the User not meet the requirements outlined in this User Guide. Signage which does not comply with the relevant Planning Scheme provisions may be subject to enforcement proceedings as per the Planning & Environment Act 1987.
The User is responsible for any claim made by an aggrieved sponsor where advertising signage has been removed by Council.
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6.2 Naming Rights Naming Rights applies only to Primary Users. Primary Users can request naming rights in sponsorship agreements for the duration of the Users licence agreement.
Applications for naming rights in sponsorship agreements must be approved by Council. Each application will be considered in relation to the criteria set out in this User Guide, in addition to Council’s Geographic Naming Policy (2010).
Naming rights are limited to sports grounds only (i.e. ovals, pitches, fields, playing area or surface) and not the reserve, pavilion or any other public building.
Sporting reserve naming rights remain vested with Council. Users are not permitted to alter venue names or install, cover or alter signage pertaining to the naming of ground venues without formal written permission from Council. The naming rights will not allow any further ownership or impact on the formal names of Council’s facilities, events or programs.
6.2.1 Criteria for Naming Rights Applications for naming rights will be considered following the submission of an Application for Advertising Signage on Council’s Sporting Reserves Form and in accordance with the following conditions:
• Status of User allocation – primary allocation Users only • Name of sponsor is disclosed to Council • The proposed name incorporates the original name of the sports ground (i.e. XXXX oval at Galvin Park, XXXXX court at Jamieson Way Reserve) • The term of the sponsorship (i.e. naming) agreement is limited to the term of the User’s licence / lease agreement over the sports ground • The proposed name of the sports ground is not in any way offensive or discriminatory; • The proposed sponsor promotes healthy environments and is not associated with alcohol, cigarettes (including tobacco products), gambling or adult services and does not promote the consumption of unhealthy food and drinks The sports ground is only referred to by the approved ‘sponsored name’ in media reporting, User’s fixtures, membership cards, announcements on match days and functions and internal communications. Council names for the reserve, pavilion and any other public building will prevail in public documents e.g. Council reports, engineering / road plans, directories, web-sites, etc.
Where a Primary User has previously been granted permission for naming rights that do not meet these conditions, the terms of the current agreement will be observed to the end date of their agreement.
6.2.2 Naming Rights Signs A single advertising sign at a satisfactory location at the reserve is permitted provided approval is granted by Council via application. The sign must be a maximum of 3m2 in size and is to have a maximum commercial sponsorship (including logos) of 20% of the total sign size (Ref. Appendix E p. 45).
The conditions outlined in Section 6.1 Advertising on Council’s Sporting Reserves (p. 25) of this User Guide apply to this signage.
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Signage associated with the proposed naming rights sponsorship agreement need to comply with the criteria outlined in Section 6.1 Advertising on Council’s Sporting Reserves (p. 25) of this User Guide.
7 Other
7.1 Resolution and Grievance Procedure By entering into an Occupancy Agreement, the Council and the User are agreeing to consult each other in good faith. If a dispute arises in connection with an Occupancy Agreement, Council will endeavour to resolve this dispute through discussion and negotiation.
If a disagreement cannot be settled with Council the User is required to:
• In writing report their grievance to the Manager Sport & Recreation, Wyndham City;
• Meet with the Manager to discuss the option of resolution; and
• Undertake commitments agreed to by both the User and Council.
8
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Appendix A: Wyndham Sports Facility Classification Hierarchy Sport Type Category A Category B Category C Archery Field Lawrie Emmins Reserve Athletics Track VU Sporting Complex Baseball & Softball Presidents Park Baseball No. 1 Lawrie Emmins Reserve No. 1 – No. 4 Diamonds Presidents Park Baseball No. 2 & 3 Presidents Park Softball No. 5-8 & 9-11 Presidents Park Softball No. 1-4 BMX Track Glen Orden Reserve Dog Training Field Presidents Park Hockey Pitch Presidents Park President Park Multipurpose Field Model Aircraft Airstrip Wyndham Vale South Reserve
Motorkhana Car Track Wyndham Vale South Reserve
Netball* Galvin Park Mossfiel Reserve Jamieson Way Ovals - Turf Chirnside Clearwood Reserve No. 1 Cambridge No. 1 & 2 Park Dunnings Rd. Reserve No.1 Galvin Park No. 3 Federation Blvd. Reserve No. 1 Lawrie Emmins Reserve No.1 Galvin Park No. 1 & 2 Little River Recreation Reserve No.1 Glen Orden Reserve No. 1 & 2 Price Reserve No. 1 Goddard Street No. 1 & 2 Warringa Reserve No. 1 Haines Drv. Reserve No.1 Wyndham Vale North No. 2 Hummingbird Reserve No.1 Hogans Road No. 1 & 2 Howqua Way Reserve No.1 Mainview Blvd Reserve 1 & 2 Mossfiel Reserve No. 1 Prudence Parade Reserve No.1 Saltwater Reserve No. 1 & 2 Soldiers Reserve No. 1 Tom Roberts Parade Reserve No.1 Windorah Drive Reserve No.1 Wootten Road No. 1 & 2 Williams Landing Reserve 1 & 2 Wyndham Vale North No. 1 Wyndham Vale South No. 1 & 2 Rectangle Turf Pitch# Clearwood Reserve No. 1 & 2** Galvin Park Field No.4 ** (Soccer, Rugby**, Federation Boulevard No. 1 & 2 Lacrosse etc.) Galvin Park Soccer No. 1, 2, 3, 4 Grange No. 1 & 2 Haines Drive Reserve No. 1 & 2** Hummingbird Reserve No.1 & 2 Mossfiel Reserve No. 1, 2 & 3** Saltwater Reserve No. 1, 2 & 3 Tom Roberts Parade No. 1 & 2 VU Sporting Complex No. 1** Williams Landing Reserve 1 & 2 Tennis Cambridge Reserve Little River Reserve Chirnside Park Price Reserve Galvin Park Jamieson Way Saltwater Reserve Williams Landing Wootten Road *Eagle Stadium Netball Facilities are managed by Western Leisure Services ** Rugby suitable facilities – compliant with length and width requirements # Rectangle Turf does not include synthetic soccer pitches
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Appendix B: Schedule of Fees and Charges Contributions
Note: All fees include GST
Seasonal Licence Fees for Primary Users Turf and Synthetic Grass Facilities Category 1< 6 hours per 6 < 16 hours per 16 < 24 hours 24 < 40 hours per week week per week week A per field $3420 $4211 $5259 Not available for use B per field $417 $1250 $2084 $3014 Only Available Synthetic Facilities (fields and tracks) and turf sportsground facilities at Council’s discretion* C per field $281 $847 $1412 Not available for use Enclosed Cricket $103 $312 $520 $729 Facility Pavilion Included in Included in Included in Included in Primary Primary Primary Primary Allocation up to 46 Allocation up to Allocation up to Allocation up to hours 8 hours 20 hours 36 hours Hard Court Facilities Category 1< 6 hours per 6 < 16 hours per 16 < 24 hours 24 + hours per week week per week week Tennis & Netball $103 $312 $520 $729 Courts (per court) Pavilion Included in Included in Included in Included in Primary Primary Primary Primary Allocation use of Allocation up to Allocation up to Allocation up to pavilion for up to 8 hours 20 hours 36 hours 10 hours above record court use. Note:
- Fees include a maintenance levy.
- Primary Users are responsible for the administration and payment of all utility charges.
- Hours of use requested must accurately reflect use of the site.
- *Council will request a copy of the Users training/competition schedule to assess request.
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Seasonal Licence Fees for Secondary Users Turf and Synthetic Grass Facilities Category 1< 6 hours per 6 < 16 hours per 16 < 24 hours 24 < 40 hours per week week per week week A per field $3420 $4211 $5259 Not available for use B per field $417 $1250 $2084 $3014 Only Available Synthetic Facilities (fields and tracks) and turf sportsground facilities at Council’s discretion* C per field $281 $847 $1412 Not available for use Enclosed Cricket $103 $312 $520 $729 Facility Pavilion Only# $171 $513 $854 $1197 Pavilion $14.25 per hour $14.25 per hour $14.25 per hour $14.25 per hour Amenities Levy # per week per week per week per week Hard Court Facilities Category 1< 6 hours per 6 < 16 hours per 16 < 24 hours 24 + hours per week week per week week Tennis & Netball $103 $312 $520 $729 Courts (per court) Pavilion Only# $171 $513 $854 $1197 Pavilion $14.25 per hour $14.25 per hour $14.25 per hour $14.25 per hour Amenities Levy # per week per week per week per week
#Amenities Levy is applicable to all Secondary and Casual Users of sports pavilions. This is in addition to the Pavilion fees applicable. It does not include sports lights fees. *Council will request a copy of the Users training/competition schedule to assess request.
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Casual Hire Fees Facility Cost for Non Profit Commercial Operator
Category A per field $438.10 per day $657.15 per day
Category B & C per field $33.10 per hour $49.65 per hour
Hard Court* $10.75 per hour $16.12 per hour
Pavilion $6.35 per hour $9.52 per hour
Amenities Levy# $14.25 per hour $14.25 per hour
Synthetic Soccer Pitch $33.10 per hour $49.65 per hour
Synthetic AFL/ Cricket Oval $33.10 per hour $49.65 per hour
Turf Wicket Levy $438.20 $657.30 # Amenities Levy is applicable to all Secondary and Casual Users of sports pavilions. This is in addition to the Pavilion fees applicable. It does not include sports lights fees. * Includes tennis, netball and enclosed cricket nets.
Causal Sports Lighting Fees Type of Facility Cost per sports ground per hour Football/Cricket Oval (300 lux) $66.20
Football/Cricket Oval (200 lux) $43.85
Football/Cricket Oval (100 lux) $22.45
Soccer/Rugby Pitch (200 lux) $22.45
Soccer/Rugby Pitch (100 lux) $11.30
Hard Court $5.65
Note: Where one field/court cannot have sports lighting independently of another, the User will be required to pay for the lighting of both fields/courts.
Sports Development Framework Fee Structure
Status of User Discounts Available
1st season of junior recruitment programs (e.g. Council covers seasonal licence fee and utility Auskick) charges
1st season of club and/or 2nd year onwards of junior Charged at 1-5 hours per week seasonal rate recruitment programs
2nd season of club 50% discount on seasonal licence fee
3rd season onwards of club No discounts
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Key Bonds
Type of User Key Bond
Seasonal/Annual Hirer $30 per key
Casual Hirer $100 per key
School $100 paid at commencement of school year for all keys required for school bookings.
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Appendix C: Maintenance Responsibilities
TABLE 1. Sports Facility Building Maintenance Responsibilities ITEM USER RESPONSIBILITY COUNCIL RESPONSIBILITY
Building / External Advise Council of faulty structures and Repair and maintain external building Structures incidences of vandalism as per Appendix structures and upgrade, replace or D Incident Reporting Protocol for refurbish as required, or in line with Occupants (p. 44). Council’s internal levels of service.
Cover costs to Council to undertake repairs/replacements due to negligence or misuse caused by members, visiting teams or guests.
Building / Internal Advise Council of damage to structures Repair and maintain all internal building Structures and incidences of vandalism as per structures and upgrade replace or Appendix D: Incident Reporting Protocol refurbish as required, or in line with for Occupants (p. 44). Council’s internal levels of service.
Cover costs to Council to undertake repairs/replacements due to negligent or intentional damage caused by members, visiting teams or guests.
Building Alterations Submit proposal to Council for any Assess and approve or decline User proposed alterations to the building, via building alteration requests. (Club Funded Capital the Club Capital Works Submission Form. Works) *Project works may or may not be Where advised by Council, engage and managed by Council, depending on the pay for all trades and services and provide type, scope and cost of the project. the necessary documentation to Council.
Obtain and pay for related permits, certificates, licences and technical advice where advised by Council.
Cleaning & Hygiene Clean the pavilion (internally and Appoint a cleaner to undertake works at externally) and grounds following each the cost of the User when cleaning is use. (Note- If the facility is not cleaned found not to be satisfactory or not satisfactorily the User will be notified to undertaken as per agreement. clean the facility to the satisfaction of Council.)
Advise Council immediately of unsatisfactory cleaning by other Users.
Provide female sanitary services to female change rooms and toilets.
Store bins in external enclosures only.
Curtains, Blinds and Regularly clean curtains, blinds, shutters Repair and maintain electronic and
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ITEM USER RESPONSIBILITY COUNCIL RESPONSIBILITY
Electronic Shutters and associated fittings. manual shutters.
Cover costs to Council to undertake Replace blinds as required, or in line with repairs/replacements due to damage Council’s internal levels of service. caused by members, visiting teams or guests.
Electrical Wiring and Advise Council immediately of damage or Repair, maintain and replace all building Fittings faults to internal lights or external wiring from main supply to, and security lights. including, the switchboard, power points, switches, external security lights, Cover costs to Council to undertake internal light fittings and light globes. repairs/replacements due to damage caused by members, visiting teams or guests.
User may change light globes under Club Tradesperson agreement.
Fire Safety Services Cover costs to Council to undertake Audit and test in line with Council’s repairs/replacements due to damage internal schedules, and repair or replace caused by members, visiting teams or where necessary. guests.
Floor Surfaces and Regularly clean and maintain carpets and Repair and replace floor coverings in line Coverings floor coverings. with Council’s internal schedules.
Steam clean carpets prior to vacating premises at seasonal changeover or where necessary and provide records of these cleans to Council.
Cover costs to Council to undertake cleaning/repairs/replacement due to damage caused by members, visiting teams or guests.
Food Handling Areas Ensure compliance with relevant health Undertake regular inspections and and Equipment legislation. relevant reporting.
Have in place a Trade Waste Agreement Maintain food handling equipment, with City West Water to comply with including ‘hands free’ sensor taps and grease trap maintenance. hand dryers.
Provide Council copies of regular service Service range hood/ canopies and air documentation from the authorised filters as required in line with essential contractor. safety maintenance requirements.
Regularly clean all walls and surfaces.
Glass/ Windows Regularly clean all internal and external Replace all glass due to breakages related to vandalism that has occurred
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ITEM USER RESPONSIBILITY COUNCIL RESPONSIBILITY
windows and glass surfaces. outside User occupation.
Cover costs to Council to undertake cleaning/repairs/replacement due to damage caused by members, visiting teams or guests.
Graffiti Advise Council of any graffiti arising Removal of all external graffiti. during User activities. Approve method of removal in the event Seek approval for method of removal if that User is required to remove internal graffiti was caused during User graffiti. occupation
Heating, ventilation Pay all gas and electricity charges. Assess and approve or decline project and air conditioning requests submitted for the installation of fixtures Cover costs to Council to undertake new heating/ cooling units. cleaning/repairs/replacement due to damage caused by members, visiting Service and maintain existing heating/ air teams or guests. conditioning units.
Cover costs of installation of new heating/ Replace existing heating/ air conditioning cooling units that are above Council’s units which have reached their end of standard provision (see Building life. Alterations).
Keys/Locks Maintain an up-to-date key / swipe card Purchase, install and maintain all locks. register and provide to Council prior to the beginning of each season. Manage bond collections and refunds.
Request new keys / swipe cards through Change lock barrels where key damage Councils Sport and Recreation Officer and or loss has resulted in significant security pay associated key bond. risk.
Cover costs to Council to undertake repairs/changeover of lock barrels which may be required due to damage or loss of keys resulting in security risk.
LPG Bottles Store all LPG/ BBQ gas bottles off site or Regularly inspect pavilions to ensure the outside of pavilion (i.e. bin enclosure) in safe storage of LPG bottles. well ventilated and lockable area in line with legislation. Arrange for the removal of non- compliant LPG bottles. Cover costs to Council to undertake removal of non-compliant LPG bottles.
Ovens, Rangehoods Regularly clean all fixtures. Repair, maintain and replace fixtures on and Cooktops a life cycle basis or as required. Cover costs to Council to undertake cleaning/repairs/replacement due to lack of cleaning regime, damage caused by
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ITEM USER RESPONSIBILITY COUNCIL RESPONSIBILITY
members, visiting teams or guests.
Operable Walls Ensure that only personnel appropriately Undertake inductions for sports facility inducted by Council staff or nominated Users. Club representative(s) operate walls. Repair, maintain and replace in line with Cover costs to Council to undertake Council’s internal schedules. cleaning/repairs/replacement due to damage caused by members, visiting teams or guests
Pest Control Arrange and cover costs of ongoing pest Ensure building structure is maintained control. to hygiene and safety standards.
Engage a pest control contractor where Approve pest control contractor. necessary and provide Council with details including method of application for approval.
Plumbing and Submit a request for Council approval to Repair, maintain and replace all Fixtures install any plumbing or fixtures in the plumbing fixtures on a life cycle basis or building. as required.
Advise Council immediately of any damage or faults to plumbing or fixtures.
User may undertake agreed works under Club Tradesperson agreement.
Plumbing Waste Keep drains and pipes clear of foreign Repair, maintain and replace all Pipes and Drains objects, mud, etc. and clear if blocked by plumbing and fixtures other than sensor these materials. taps.
Regularly clean silt traps.
Advise Council where plumbing services are required.
User may undertake agreed works under Club Tradesperson agreement.
Amenities Stock Maintain a sufficient supply of toilet Reimburse the Primary Users ‘services Supplies paper, paper towel and hand wash in and amenities’ fees collected from appropriate dispenser for use by Primary Secondary Users. and Secondary Users.
Security Systems. Cover costs of security system monitoring Review and approve any proposed by a recognised and approved monitoring security system monitoring service. contractor. This is mandatory where alcohol or valuable items are kept on the Oversee the installation of security premises. system.
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ITEM USER RESPONSIBILITY COUNCIL RESPONSIBILITY
Arrange and cover costs of repair/ maintenance, alarm faults.
Notify Council of all details associated with the security system and monitoring service including access codes.
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TABLE 2. Sports Facility Grounds Maintenance Responsibilities
ITEM USER RESPONSIBILITY COUNCIL RESPONSIBILITY
Car Parks / Drive Ways Advise Council of faulty structures, Repair and maintain drive ways and car damage and incidents of vandalism. parking areas that are fully accessible by members of the public, including car Cover costs to Council to undertake park lighting. repairs/ maintenance due to damage caused by members, visiting teams or guests (i.e. User activities).
Cricket Wickets Advise Council if wicket is damaged. Repair, maintain and replace wickets as (Synthetic) required, or in line with Council’s Cover costs to Council to undertake internal levels of service. repairs/ maintenance due to damage caused by members, visiting teams or Cover and uncover wickets during the guests. season changeover period.
Cricket Wickets (Turf) In line with Councils Turf Wicket Policy Install / renovate/repair/ maintain/ Users take full responsibility for the Turf replace turf wickets in line with Councils Wicket. Turf Wicket Policy.
or
Cover costs to Council to undertake the installation / renovation/repair/ maintenance/ replacement of turf wickets.
Cricket Training Nets Advise Council of any damage. Repair and maintain netting. (Public Use) Repair, maintain and replace wickets as required, or in line with Council’s internal levels of service.
Maintain granitic sand run ups and repair structural concrete issues.
Remove debris in, around and on top of nets.
Cricket Training Nets Brush, vacuum and high-pressure clean Undertake repairs related to vandalism (Locked Facility) the synthetic surface when necessary. that has occurred outside User occupation. Repair/ maintain/ replace curtains (if applicable).
Remove debris in, around and on top of nets.
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Cover costs to Council to undertake repairs/ maintenance due to damage caused by members, visiting teams or guests.
Fences / Barriers Advise Council of faulty structures and Maintain all fencing or other barriers to incidents of vandalism. sport grounds, car parks and other areas within reserves. Cover costs to Council to undertake repairs/ maintenance due to damage caused by members, visiting teams, guests or signage installations (i.e. User activities).
Goal Posts Advise Council of any damage or Provide standard goal posts for winter incidences of vandalism. sports at the commencement of each season. Cover costs to Council to undertake repairs/ maintenance due to damage Undertake regular safety inspections. caused by members, visiting teams or guests. Maintain goal posts and sleeves.
Provide and maintain necessary padding for goal posts.
Ensure compliance with relevant standards for movable goals.
Grass Mowing No responsibility. Mow all Council ovals and grassed areas within reserves as scheduled, excluding turf wickets where Users have agreed to maintain turf wickets.
Line Marking Undertake all line marking in accordance Undertake line marking once at the with Council requirements and standard beginning of each winter and summer sporting ground dimensions (other than season (where requested) in accordance season’s initial marking). with Council requirements and standard sporting ground dimensions for winter *No other line marking is permitted sports. unless special arrangements are made with Council.
**Only approved line marking paint is to be used. No herbicide or lime is to be used.
Litter Remove litter within the boundaries of Remove litter from the surrounds of the the licensed site, and any litter that has licensed site. blown into surrounds.
Cover costs to Council to remove
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ITEM USER RESPONSIBILITY COUNCIL RESPONSIBILITY
excessive amounts of litter created by members, visiting teams or guests.
Playing Surface Conduct and keep evidence of ground Monthly ground inspections and inspections before training and maintenance on a cyclical basis. Council (Grass Sporting Field) competition play. reserves the right to close a ground to use if conditions are such that the Notify Council immediately if the ground ground will be damaged through use. is deemed unsuitable for safe use, or play is postponed or cancelled. Manage the level of use on the playing surface.
Notify User immediately if the ground is deemed unsuitable for safe use, or play is postponed or cancelled.
Playing Surface Clear playing surface of debris before Carry out maintenance of surface in line and after use. with the manufacturer’s specifications. (Artificial Surfaces: Soccer, Football) Report any damage to Council Replace surface at the end of the immediately including the growth of structure’s life cycle. algae or weeds.
Cover costs to Council to undertake repairs/ maintenance due to damage caused by members, visiting teams or guests.
Playing Surface Clean and brush courts weekly to ensure Clean surface every 24 months to ensure there is no build-up of leaves, debris or removal of built-up moss, algae or dirt (Tennis and Outdoor water puddles. present on the surface. Netball) Remove weeds within the fence line of Repair large cracks, holes greater than the courts, including weeds growing 25mm x 25mm, and trip hazards as through expansion joints and drains. required.
Resurface court as required, or in line with Council’s internal levels of service.
Public Toilets Advise Council of faulty structures and Open, close, clean, repair and maintain incidents of vandalism. public toilets.
Scoreboards / Coaches Pay for, erect, repair and maintain Assess and approve or decline project Boxes scoreboards (including any vandalism) requests submitted for the installation of new scoreboards. Cover costs to Council to undertake repairs/ maintenance of coaches’ boxes Install coaches boxes in line with Sports due to damage caused by members, Facility Capital Development Guide visiting teams or guests (i.e. User activities). Maintain and repair coaches’ boxes.
Replace coaches’ boxes as required, or in
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ITEM USER RESPONSIBILITY COUNCIL RESPONSIBILITY
line with Council’s internal levels of service.
Signage (Council) Advise Council of faulty signage and Replace and maintain signage. incidents of vandalism.
Signage Pay for, erect, repair, maintain and Consider User request for the erection (Occupant/Sponsor) replace signage (including any and placement of signs. vandalism) Audit signage at sporting facilities in Obtain Council approval and appropriate relation to compliance and safety. permits prior to erecting or installing signage
Sporting nets (e.g. Maintenance and replacement of sports Maintain and replace nets due to wear tennis nets, soccer netting where nets are not available for and tear or vandalism where nets are goal nets) public use. always open to the public.
Advise Council of incidences of vandalism.
Sports Lighting Advise Council of faulty lights or blown Conduct annual condition audit of the globes. functional condition of lights.
Utility and service charges connected to Inspect, repair and maintain light poles the operation of sportsground lights. and operating equipment, including electrical connections. Costs associated with sporting code lighting certification (i.e. lux level testing Replace light globes as part of the to meet peak sporting body inspection and maintenance program. requirements).. Coordinate light globe replacement on systematic basis.
Plane safety beacons No responsibility Regularly audit and repair/ replace plane safety beacons where necessary.
Watering No responsibility. Water grounds where automatic sprinkler systems are installed (where applicable).
# For site-specific maintenance agreements, please refer to seasonal licence agreement.
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Appendix D: Incident Reporting Protocol of Occupants
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Appendix E: Sports Facility Signage Criteria SIGNAGE TYPE/LOCATION REQUIREMENTS & SPECIFICATIONS APPROVAL REQUIRED Standard Field Fencing • All signs must face the internal perimeter of None – provided the play field facing the centre of the field compliance with Sports EXCEPT where the fence directly faces the Facility User Guide pavilion signs may be located on the external side of the fence • Does not cover any gates or access points • Cannot be seen from nearby land (road or property) • Does not extend above or below the fence Grass Signage • Only Council approved paint is to be used. Submit Application for • Does not impact on visibility of line markings. Advertising Signage • No larger than 3m x 8.5m in size. • The club is responsible for the reapplication of the sign due to the removal of the sign through any works and maintenance undertaken within the sign area. Coaches Boxes and Player Shelters • Cannot be seen from nearby land Submit Application for • Does not cover more than 50% of the external Advertising Signage surface of the structure • Does not extend from the height, width or depth of the surface on which it is fixed Scoreboards • Cannot be seen from nearby land Submit Application for • Does not distract from the main purpose of the Advertising Signage structure • Does not cover more than 50% of the surface of the scoreboard • Does not extend from the width or depth of the surface on which it is fixed Practice Nets and Court Fencing • Limit of two (2) signs no greater than 3m2 per Submit Application for sign Advertising Signage
Engineering Assessment may be required Entrance to Reserve • One permanent sign promoting future fixture Submit Application for matches or an upcoming permitted event Advertising Signage • No more than 3m2 in size • Maximum commercial sponsorship (including logos) of 20% of the total sign size • Location must be approved by Council Event Signage • One sign advertising an event not held for Submit Application for commercial purposes, not internally Advertising Signage illuminated and not displayed for longer than 14 days after the event is held or 3 months in Other permits may be total, whichever is sooner required dependant on • A sign publicising a special event on the land type/location. or in the building on which it is displayed is permitted provided no more than 8 signs displayed in a calendar year and the total number of days the signs are displayed does not exceed 28 in that calendar year. The sign must be removed when the event is finished.
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Pavilions, Walls or Roof of any • Advertising signage is not allowed to be Not applicable Building on a Reserve, Storage installed on these items Sheds, Reserve Fencing, Trees, Safety Rails, Public Toilets, Retaining Walls, Fences Sited Alongside or Above Retaining Walls, Seating, Bollards
Other • Signage may be permitted on other types of Submit Application for perimeter fencing. The conditions outlined in Advertising Signage this User Guide will guide the approval process. Other permits may be required dependant on type/location.
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Appendix F: Sponsorship Risk Rating Tool
Background: The potential for sporting environments to promote good health is widely recognized and valued by Wyndham City, given the role sporting Users play in the community, and the number of people regularly involved.
By displaying advertising that promotes ‘Discretionary Food and Drink Choices’ (DFDC), and brands and businesses associated with DFDC, Users are at risk of undermining the healthy sporting environment created by their Club.
By promoting healthier food and drink options to players, members and guests, Users are promoting healthy eating messages which may lead to healthier User members. This supports Priority 5 in Wyndham’s Health Wellbeing and Safety Plan 2013 – 17 to work towards ‘an Active and Healthy City’.
Introduction to the Sponsorship Risk Rating Tool Wyndham’s Sports Facility User Guide (the Guide) states that signage must not contain direct product advertisements for alcohol, tobacco products, unhealthy food and drink choices, gambling or adult services.
The Sponsorship Risk Rating (SRR) tool (Table 1) has been developed to assist Users and Council to identify, in a consistent way, the potential risk advertising a particular business, brand or product logo/name at a Council owned outdoor sports facility can have to undermine a healthy sporting environment.
The SRR identifies: • Key criteria that must be considered before a sporting club enters into a sponsorship agreement linked with the sporting clubs’ activities, signage and naming rights; and,
• The type of advertising that would be considered acceptable based on the risk score calculated and Council User Guide.
Instructions: To use the SRR take the following steps: 1. Assess each criterion and its categories
2. Select one category from each criterion that best reflects the associated advertising opportunity and your Club
3. Calculate the total score for the five criteria
4. Assess your total score by looking at Table 2. What does your risk score mean?
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Table 1. Sponsorship Risk Rating Tool
Criterion Category Risk (select one from each criterion) Score 1. Profile of the brand The proposed sponsor: Examples: • A local pizza shop that does not a) Primary market is local community members in the 1 advertise or promote itself widely suburb your sports club is located. may have a low profile. b) Markets itself to the entire municipality of Wyndham but 2 • A national or global fast food not outside of Wyndham. chain has a high profile. c) Markets throughout Wyndham and neighbouring 3 municipalities i.e. The West). d) Is a type of franchise/chain with many stores that operate 4 throughout Australia with a strong state wide marketing campaign. e) Markets itself all around the world. 5 2. Marketing and distribution The proposed sponsor: practices Examples: a) Has small marketing budget and markets its product 1 • High risk - Multinational fast food through local media and signage only. companies, who invest b) Uses multiple methods of marketing such as television, 3 substantially in marketing, and print media (local and state), radio etc. to promote their aggressively market in a way that product. appeals to sections of the c) The proposed sponsor markets its product, which is 5 community that are vulnerable to mostly ‘discretionary choices’ directly at, or in a manner advertising such as children. that appeals to children. • Lower risk: Local hamburger shop that does not employ practices to appeal to a target group.
3. Profile of your Club and its events Your Club has a membership base of: Examples: a) 30 people or less. 1 • Advertising promoted through a b) 60 people or less. 2 state level sporting Club that has a c) 150 or less. 3 high following and attracts media coverage will reach more people d) Less than 300. 4 than a smaller club and would be &/or considered higher risk. Your Club competes at a regional/district level. e) 300 people or more. 5 &/or Your Club competes at a state level. 4. Nutrient profile/alcohol content a) The proposed sponsor is not associated with the sale 1 E.g. Higher risk is associated with of ‘discretionary food and drink choices’ sponsors where their b) The sponsor product/business serves a variety of 3 product/business is associated food and drink options, some of which are discretionary with the sale of discretionary food food items. and drink choices (refer to c) The majority of the sponsors business is derived from the 5 ‘Definitions’ below. sale of ‘discretionary food and drink choices’ If the product/business is not &/or associated with items listed as The majority of the sponsor’s menu is classified as ‘discretionary food and drink ‘discretionary food and drink choices’. choices’ the lower the risk. 5. Context: Your Club: The circumstances in which the a) Is a senior club only, with the majority of members over 1 the age of 18.
Page 122 of 128 ATTACHMENT NO: 1 - SPORTS FACILITY USER GUIDE - 2020- ITEM NO: 6.5.2 2025 cont. sponsor/business/product will be b) Is (or is associated with) a junior sport Club with 3 promoted should be considered. members under the age of 18. E.g. There is less risk associated (if you are a senior club with a junior club that with advertising a local pub at an operates from the same facility you should tick this exclusively senior (18 years and category) older) club or event than there is c) Is (or is associated with) a grassroots program with 5 advertising a local pub in a junior children participating being of primary school age. club setting (higher risk). (if you are a senior or junior club with a grass roots program that operates from the same facility you should tick this category) TOTAL SCORE=
Using the total score calculated above will identify an overall risk rating which is classified as low, moderate or high risk as listed in Table 2 below.
Table 2: Sponsorship Risk Rating Score
Score Description Council approval Score 5‐10 Council considers Clubs entering into sponsorship Generally acceptable Low risk agreements with sponsors/brands that are considered to have a low level of risk are generally acceptable.
Score 11‐15 Council considers Clubs entering into sponsorships Refer to Council for approval Moderate agreements with sponsors/brands scoring as a risk moderate risk are generally acceptable; however, Clubs should refer the sponsorship agreement to Council as it may require specific conditions of sponsorship to mitigate risk.
Score 16‐25 Council considers sponsors/brands considered high Unacceptable High risk risk as unacceptable due to the potential negative impact on the sports clubs healthy sporting environment.
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Appendix G: Basic Advertising Signage Layout at an Outdoor Sports Facility
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Appendix H: Recreation and Sports Club Development Framework 2014
The Recreation and Sports Club Development Framework aims to ensure a consistent approach to the development of new recreation and sports clubs within the City of Wyndham. The Framework ensures that new active open space is developed with, and for, the local community and includes the establishment of new clubs and programs.
Every year Council receives an oversupply of requests from prospective new clubs seeking a ‘home’ facility. The Recreation and Sports Development Framework requires interested groups to work together to establish new clubs and new active open space reserves. Working together in harmony is the essence of strong governance and parties need to be prepared to do this to demonstrate a genuine commitment to inclusion across all elements of the Club.
By following a step by step guide the Framework aims to establish clubs that achieve the following; • Reflect the community needs for recreation and sport in the local area;
• Increase the diversity of physical activity opportunities available in the community;
• Create a strong sense of community ownership;
• Consist of predominantly Wyndham based members;
• Emphasise junior development, with future Club growth leading to senior development;
• Ensure long-term viability;
• Reflect the recommendations of State Sporting Associations; and
• To strengthen club’s participation in programs that promote social responsibilities such as alcohol management, access and inclusion and junior development.
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For further information or to express your interest in an upcoming opportunity, please contact the Team Leader – Sport Development & Community Participation.
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Appendix I: Small Business Partnership
Primary Tenants of a sporting reserve are eligible to apply to include the hours of one or more small business physical activity providers within their Seasonal Allocation.
Eligibility A Small Business Partnership will be considered if parties to the Partnership are: • A Community Sporting Club who is a Primary User of a Council facility, and
• A Small Business, as defined by Australian Bureau of Statistics (employs fewer than 20 people), with a primary purpose of delivering physical activity opportunities for the community (e.g. Yoga, Pilates, Personal Training etc)
Application and Renewal Process • The Primary Tenant must complete a Small Business Partnership Form which forms part of the Seasonal Allocation Application Form.
• Partnerships generated after the completion of the Seasonal Allocation Application Form can download the Small Business Partnership Form from Council’s website and submit to their Sport & Recreation Development Officer.
• Partnership Renewals will be completed via the Small Business Partnership Form, via a subsequent Seasonal Allocation Application Process.
Approval Criteria • Approval of a Small Business Partnership is at Council’s discretion, considering the following criteria:
o Facility availability, including secondary user requirements;
o Facility condition (e.g. sportsground load) and suitability;
o Partnership alignment with Sports Facility User Guide principles;
o Partnership serves the needs of Wyndham residents, particularly those local to the facility; and
o Partnership has sound governance structures, clearly defining obligations of the relevant parties.
Other Conditions • Partnerships with Wyndham based small businesses are strongly encouraged.
• Council approval of the Small Business Partnership will last for the duration of the Primary Tenants licence period, to a maximum of twelve (12) months.
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• A partnership may include two (2) Primary Tenants across two (2) seasons, if the Primary Tenants are licenced to the same facility (e.g. an AFL and Cricket Club collaboration).
• If approved, the Primary Tenant(s) will manage all elements of the partnership with the Small Business provider.
• Facilities are provided for the primary purpose of community sport. Council will not support significant modification to the facilities (e.g. constructing additional spaces) or the nature of use of existing spaces (e.g. such as setting up a changeroom as a gym on a permanent basis).
Conduct of Activities • Small Business providers are expected to:
o Perform a safety inspection of venue prior to each and every session;
o Not create any noise from training activities that unreasonably disturbs other users and adjacent residents;
o Not use whistles, megaphones, amplified music or amplified audio (voice) equipment;
o Always be considerate to other reserve users and adjacent residents;
o Not use aggressive and/or intimidating behaviour;
o Ensure no damage or litter remains as a result of activities;
o Not attach equipment or infrastructure to trees or furniture;
o Ensure that any temporary exercise equipment used does not create any hazards or obstruction;
o Not drag tyres and other heavy equipment; and
o Not use portable lighting.
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